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Home My WebLink About2. DRAFT MINUTES 8/15/06 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT August 15, 2006 CALL TO ORDER Mayor Wilks called the meeting to order at 7:10 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee John Korn Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel PLEDGE OF ALLEGIANCE PLEDGE Trustee Hoefert led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Lohrstorfer gave the Invocation. APPROVAL OF MINUTES MINUTES Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular meeting held August 1, 2006. Upon roll call: Ayes: Korn, Skowron, Wilks, Zadel Nays: None Abstain: Corcoran, Hoefert, Lohrstorfer Motion carried. APPROVE BILLS AND FINANCIALS APPROVE BILLS AND FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND FINANCIALS” was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR’S REPORT MAYOR’S REPORT Mayor Wilks presented a proclamation acknowledging the week of August 23-29, SCHOOL’S OPEN 2006 as SCHOOL’S OPEN – SAFETY WEEK. SAFETY WEEK Mayor Wilk’s requested deferral of item B. an ordinance amending Chapter 13 AMEND (Alcoholic Liquors) of the Mount Prospect Village Code. The request for deferral CHAPTER 13 was due to an issue with the petitioner’s liquor license application. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the first reading of the ordinance amending Chapter 13 (Alcoholic Liquors): Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. APPOINTMENTS APPOINTMENTS There were no appointments. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD CITIZENS TO BE HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Lohrstorfer, seconded by Trustee Corcoran, moved to approve the BILLS AND following business items: FINANCIAL REPORT 1. Bills, dated August 1 - 9, 2006 2. Financial Report, dated July 1 – 31, 2006 UNIFORM RENTAL/ 3. Request authorization to accept bid for Public Works uniform rental SERVICE and service contract in an amount not to exceed $12,580.36 per year CONTRACT (two year contract) 4. Request authorization to accept bid for Creek Cleaning/Tree Work CREEK CLEANING/ Project in an amount not to exceed $29,200. TREE WORK 5. Request authorization to accept proposal for design and construction CONTRACT engineering services for design of the Prospect Meadows Water Main Phase II Project in an amount not to exceed $39,857. PROSPECT MEADOWS WATER Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel MAIN PROJECT Nays: None Motion carried. OLD BUSINESS OLD BUSINESS Mayor Wilks presented for a second reading three (3) ordinances authorizing the PROPERTY acquisition of property through condemnation or otherwise in the tax increment ACQUISITION, TIF redevelopment project area, Subarea #1. DISTRICT, SUBAREA #1 1. AN ORDINANCE AUTHORIZING THE ACQUISITION OF PROPERTYTHROUGH CONDEMNATION OR OTHERWISE IN THE TAX INCREMENT REDEVELOPMENT PROJECT AREA, 16 East Northwest Highway 2. AN ORDINANCE AUTHORIZING THE ACQUISITION OF PROPERTYTHROUGH CONDEMNATION OR OTHERWISE IN THE TAX INCREMENT REDEVELOPMENT PROJECT AREA, 30 West Busse Avenue 3. AN ORDINANCE AUTHORIZING THE ACQUISITION OF PROPERTYTHROUGH CONDEMNATION OR OTHERWISE IN THE TAX INCREMENT REDEVELOPMENT PROJECT AREA, 34 West Busse Avenue Village Manager Michael Janonis stated approval of the ordinances would allow the Village to enter formal negotiations with the property owners for property acquisition; the same process has been followed in past instances to acquire certain properties. Mayor Wilks opened the proposed ordinances for discussion. Mr. Don Meersman 6715 North Okena Chicago Mr. Meersman, read a prepared statement from the Meersman family, property owners of 16 East Northwest Highway, 30 and 34 West Busse Avenue. The statement highlighted: history of the Meersman’s properties and business occupancy ? Meersman’s long-standing commitment to the Village of Mount Prospect ? Meersman’s willingness to support downtown redevelopment ? developer has shifted burden of property acquisition onto the Village; ? eminent domain Meersman’s willingness to sell but want fair market value for their ? property/investment The Village Board thanked Mr. Meersman for presenting the property owner’s statement. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of ordinance No. 5579: AN ORDINANCE AUTHORIZING THE ACQUISITION OF ORD 5579 PROPERTY THROUGH CONDEMNATION OR OTHERWISE IN THE TAX INCREMENT REDEVELOPMENT PROJECT AREA, 16 East Northwest Highway Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Corcoran, moved for approval of ordinance No. 5580: AN ORDINANCE AUTHORIZING THE ACQUISITION OF ORD 5580 PROPERTYTHROUGH CONDEMNATION OR OTHERWISE IN THE TAX INCREMENT REDEVELOPMENT PROJECT AREA, 30 West Busse Avenue Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Lohrstorfer, moved for approval of ordinance No. 5581: ORD 5581 AN ORDINANCE AUTHORIZING THE ACQUISITION OF PROPERTY THROUGH CONDEMNATION OR OTHERWISE IN THE TAX INCREMENT REDEVELOPMENT PROJECT AREA, 34 West Busse Avenue Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Mayor Wilks presented for a second reading three (3) ordinances for the Downtown TIF Redevelopment Project. First ordinance presented: AN ORDINANCE AMENDING TAX INCREMENT REDEVELOPMENT PROJECT FOR THE DOWNTOWN TIF NO. 1 (AMENDMENT #3) REDEVELOPMENT PROJECT AREA OF THE VILLAGE OF MOUNT PROSPECT There being no questions or discussion Mayor Wilks asked for a motion to approve the ordinance. Trustee Zadel, seconded by Trustee Skowron, moved for approval of ordinance No. 5582: ORD 5582 AN ORDINANCE AMENDING TAX INCREMENT REDEVELOPMENT PROJECT FOR THE DOWNTOWN TIF NO. 1 (AMENDMENT #3) REDEVELOPMENT PROJECT AREA OF THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Second ordinance presented: AN ORDINANCE DESIGNATING THE AMENDMENT #3 TO THE DOWNTOWN TIF NO. 1 REDEVELOPMENT PROJECT AREA OF THE VILLAGE OF MOUNT PROSPECT A REDEVELOPMENT PROJECT AREA PURSUANT TO THE TAX INCREMENT ALLOCATION REDEVELOPMENT ACT There being no questions or discussion Mayor Wilks asked for a motion to approve the ordinance. Trustee Korn, seconded by Trustee Zadel moved for approval of ordinance No. 5583: AN ORDINANCE DESIGNATING THE AMENDMENT #3 TO THE ORD 5583 DOWNTOWN TIF NO. 1 REDEVELOPMENT PROJECT AREA OF THE VILLAGE OF MOUNT PROSPECT A REDEVELOPMENT PROJECT AREA PURSUANT TO THE TAX INCREMENT ALLOCATION REDEVELOPMENT ACT Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Third ordinance presented: AN ORDINANCE CONFIRMING TAX INCREMENT ALLOCATION FINANCING FOR THE DOWNTOWN TIF NO. 1 REDEVELOPMENT PROJECT OF THE VILLAGE OF MOUNT PROSPECT Mr. George Clowes, 604 South Elm Street, presented information on property tax bills that are structured to reflect the actual allocation of taxes in TIF Districts. He provided a tax bill from the City of Elmhurst, Du Page County. Mr. Clowes stated the tax bills Mount Prospect (Cook County) property owners in the TIF District receive reflect tax disbursement as if the TIF did not exist. He stated a line item denoting the actual allocation of TIF District taxes would provide property owners with a better understanding of where their taxes are going during the TIF period. He asked the Village Board to consider having the Cook County Clerk include a line denoting the allocation of TIF dollars on the tax bill of property owners in the Mount Prospect TIF District. The Village Board thanked Mr. Clowes for the information. Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of ordinance No. 5584: AN ORDINANCE CONFIRMING TAX INCREMENT ALLOCATION ORD 5584 FINANCING FOR THE DOWNTOWN TIF NO. 1 REDEVELOPMENT PROJECT OF THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. NEW BUSINESS NEW BUSINESS Mayor Wilks stated the petitioner of Item A., PZ-12-06, 888 East Northwest PZ-12-06, 888 EAST Highway under New Business had requested deferral until the September 5, 2006 NORTHWEST Village Board Meeting: HIGHWAY st 1 reading of AN ORDINANCE AMENDING ORDINANCE 3797 GRANTING A CONDITIONAL USE AND VARIATION FOR PROPERTY LOCATED AT 888 EAST NORTHWEST HIGHWAY Trustee Korn, seconded by Trustee Hoefert, moved to approve deferral of the ordinance to amend ordinance 3797 granting a conditional use and variation for property located at 888 East Northwest Highway. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Mayor Wilks presented a resolution in support of Emporium Luggage making application for Cook County Class 6b Real Property Classification for property located at 2200 South Busse Road. Community Development Director William Cooney stated Emporium Luggage is a retail and wholesale distributor of various luggages and will occupy the entire 40,000 square foot facility. Emporium will generate approximately $10,000 in annual sales tax at this location. Trustee Hoefert, seconded by Trustee Corcoran, moved for approval of Resolution No. 41-06: A RESOLUTION IN SUPPORT OF EMPORIUM LUGGAGE, RES 41-06 2200 SOUTH BUSSE ROAD, MAKING APPLICATION FOR COOK COUNTY CLASS 6B TAX ABATEMENT FOR MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Mr. David White and Mr. Phil White, owners of Emporium Luggage, were also present and stated they were pleased to have found a location in Mount Prospect to accommodate their need for additional space. The Village Board welcomed the owners and wished them continued success at their new location. VILLAGE MANAGER'S REPORT MANAGER'S REPORT Village Manager Michael Janonis stated Fire Chief Mike Figolah was in attendance to present staff’s recommendation for professional services to conduct a study of the Fire, Police and Public Works facilities. FACILITY STUDY Fire Chief Figolah stated the age of a few of the facilities as well as the expansion AGREEMENT of services have created a need to modify and/or in some cases build new facilities to accommodate staff operations for the Fire, Police and Public Works Departments. He added the facility study will provide the assessment of needs and cost estimates necessary for the decision-making process for meeting long- term facility needs. Staff recently completed the Request for Qualifications and Proposal (RQP) and interview process, and believe the firm of Sente-Rubel-Bosman-Lee Architects Ltd. is the most qualified to perform the scope of the evaluation. Therefore, staff recommend the Village enter into a professional services contract with Sente- Rubel-Bosman-Lee Architects Ltd. to perform a facility study in an amount not to exceed $68,400 and a $10,000 contingency fund to allow for site survey, topographical maps or other related services. Village Manager Michael Janonis noted the facility study was one (1) phase of the decision-making process. He stated when appropriate there would be meetings with the community regarding building locations. Fire Chief Figolah responded to the following questions and comments from the Village Board. Fire station location/train track obstruction ? The feasibility for constructing underground passage to allow emergency vehicles access to the other side of the tracks, including cost estimates will be evaluated. Disaster/emergency preparedness assessment – evaluate existing and future ? buildings for durability during disasters Although not included in the scope of the study, the ability to add disaster preparedness assessment to the facility study will be discussed with the consultant. Trustee Hoefert, seconded by Trustee Zadel, moved to approve authorization to enter a professional agreement with Sente-Rubel-Bosman-Lee Architects Ltd. to perform a facility study in an amount not to exceed $68,400. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Skowron, moved to approve authorization for a contingency fund of $10,000 to allow necessary services relative to the facility study. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. COMMITTEE OF Village Manager Michael Janonis stated there would be a Committee of the nd THE WHOLE Whole meeting, Tuesday, August 22. The Village Board will hold a general MEETING, AUGUST discussion regarding a ban on public smoking. Appropriate press releases and 22, 2006 meeting notices to entertainment businesses in the community have been issued. OTHER BUSINESS OTHER BUSINESS Trustee Korn announced the Mount Prospect Lions Club and Costco are sponsoring the classic car, Cruise Night in the Costco parking lot at Randhurst, Friday, August 18, 2006 from 4:30 – 9:00 p.m. Trustee Korn also reported he received the $20.00 donation to the Mount Prospect Food pantry promised by the resident whose name he mentioned at last week’s Committee of the Whole meeting. CLOSED SESSION CLOSED SESSION At 7:53 p.m., Trustee Zadel, seconded by Trustee Lohrstorfer, moved to meet in Closed Session to discuss the following: LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. ADJOURN ADJOURN The Village Board reconvened in Open Session at 8:45 p.m., and there being no further business to discuss immediately adjourned. M. Lisa Angell Village Clerk