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Home My WebLink About08/11/2020 VB Minutes - SpecialSPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD — 6:00 PM Tuesday, August 11, 2020 This meeting was conducted via video and tele -conference. 1 CALL TO ORDER The Special Meeting of the Village Board was called to order by Mayor Juracek at 6:02 pm via GoToMeeting virtual meeting. 2 ROLL CALL Members present via video conference upon roll call by Mayor Juracek: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, and William A Grossi. Absent: None Trustee Grossi raised a point of order indicating the Open Meetings Act requires a member of the Board of Trustees or officer of the Village must be physically present at the meeting location. Director of Finance Amit Thakkar was present but his position with the Village does not meet the Open Meetings Act requirement. The meeting was recessed at 6:04pm to allow Village Manager Michael Cassady time to travel to Village Hall. Mayor Juracek resumed the meeting at 6:16 pm. Mr. Cassady's presence at Village Hall was confirmed. Mayor Juracek called the roll call a second time. All trustees were present via video conference. 3 COMMUNICATIONS AND CITIZENS TO BE HEARD None. The Mayor indicated an email was received that will be addressed at the August 18 meeting of the Village Board. 4 NEW BUSINESS 4.1 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE ESTABLISHING A NON-BINDING REFERENDUM FOR THE SUBMISSION OF A PUBLIC QUESTION ON THE BALLOT FOR THE NOVEMBER 3, 2020 GENERAL ELECTION REGARDING THE SALE OF ADULT USE RECREATIONAL CANNABIS AND RELATED USES WITHIN THE GUIDELINES ESTABLISHED BY THE STATE OF ILLINOIS AND THE VILLAGE OF MOUNT PROSPECT Mayor Juracek introduced the ordinance and noted this Special Meeting is limited in scope to the discussion determining whether or not the Village should place a referendum question regarding the sale of recreational cannabis in the Village of Mount Prospect on the November 3 ballot. Mayor Juracek further clarified that this is not a subject matter discussion and cautioned the Board to limit the discussion to the agenda topic. This matter was introduced at the August 4, 2020 Village Board meeting and to adhere to the (State Board of Elections) August 17th deadline requiring municipalities to pass an ordinance authorizing submission of a referendum question for the November 3 ballot, a decision must be rendered tonight. Mayor Juracek stated this is an advisory, non-binding referendum and the outcome of this vote does not restrict future action. A brief discussion followed. Mayor Juracek added a subject matter discussion can occur at the next regular meeting of the Village Board and briefly explained the public hearing process to re -introduce the ordinance authorizing the sale of recreational cannabis in Mount Prospect. 2 Mayor ]uracek noted that the second reading of the ordinance is waived due to the time sensitivity of the matter. Board Comments: • This is an important issue that warrants input from our residents • Feedback from our residents will be valuable moving forward with decisions regarding this topic • Support from our residents was voiced through Cook County's referendum question (2018); important to keep the discussion moving forward Motion to approve the ordinance as presented. Motion by Paul Hoefert, second by Michael A Zadel. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Nay: Richard F Rogers, William A Grossi Final Resolution: Motion Passed Ordinance No. 6525 5 ADJOURNMENT Upon the conclusion of the vote, Mayor )uracek requested a motion to adjourn the Special Meeting. Trustee Zadel, seconded by Trustee Grossi moved to adjourn the meeting. The August 11th Special Meeting of the Village Board adjourned at 6:34 pm by unanimous roll call vote of the Village Board. The Joint Village Board and Finance Commission meeting commenced following adjournment. Respectfully submitted, Karen M. Agoranos Village Clerk 3 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD — 7:00 PM Tuesday, August 4, 2020 Notice of Special Meeting The 2020 Schedule of Meetings of the Village Board of Trustees published in January 2020 indicated the Village Board would meet for a Regular Meeting on Wednesday, August 5, 2020 so all could attend National Night Out on Tuesday, August 4. Due to the cancellation of this event, the Village Board will meet on Tuesday, August 4, 2020. 1. CALL TO ORDER Meeting was called to order by Mayor Juracek at 7:05 pm. 2 ROLL CALL Roll Call: Members present upon roll call by the Village Clerk: Arlene A Juracek, Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, and William A Grossi Absent: None 2.1 Trustee Saccotelli led the Pledge of Allegiance. 2.2 Trustee Hatzis provided the invocation. 3 APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board - July 21, 2020 Motion to approve the minutes as presented. Motion by Paul Hoefert, second by Michael A Zadel. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed 4 MAYORS REPORT Mayor Juracek thanked those who participated in last week's Webinar. Mayor Juracek stated 130 people attended the virtual community conversation, adding the discussion was a good, fundamental first meeting for this ongoing dialogue. Mayor Juracek commended the citizens group, b.r.e.a.t h.e., who hosted a community discussion attended by approximately 30 people that generated good discussions in small group settings. 4.1 APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS Mayor Juracek presented the following re -appointments for Village Board approval: Planning and Zoninq Commission Norbert Mizwicki Term to Expire August 2025 Sister Cities Commission Gissele Drpich Term to expire August 2024 Motion to approve the reappointments as presented. Motion by Michael A Zadel, second by Richard F Rogers. Ell Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed 5 COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD David Schein 512 NaWaTa • Queried if recent news stories reporting that Union Pacific is considering dropping commuter services will impact the two items on the consent agenda. Mayor Juracek responded, stating the two engineering services agreements are housekeeping items, approved at the July 21st meeting and provided a brief background regarding the conflict between Metra and Union Pacific. Union Pacific maintains the rights to the tracks and platform; the agreements are unrelated to their commuter service operations. 6 CONSENT AGENDA 6.1 Monthly Financial Report - June 2020 6.2 List of Bills - July 15, 2020 to July 28, 2020 6.3 A RESOLUTION AUTHORIZING STAFF TO ENTER INTO A PRELIMINARY ENGINEERING SERVICES AGREEMENT WITH THE UNION PACIFIC RAILROAD FOR THE DEVELOPMENT OF THE TRAIN STATION PLATFORM EXTENSION PROJECT Resolution No. 36-20 6.4 A RESOLUTION AUTHORIZING STAFF TO ENTER INTO A PRELIMINARY ENGINEERING SERVICES AGREEMENT WITH THE UNION PACIFIC RAILROAD FOR THE DEVELOPMENT OF THE MELAS/MEADOWS BRIDGE PHASE 1 STUDY PROJECT Resolution No. 37-20 6.5 Motion to accept the Sourcewell joint bid results for the purchase of one (1) 2020 Tennant T16 floor scrubber from Staples in an amount not to exceed $39,708. Motion to approve the Consent Agenda as presented. Motion by Richard F Rogers, second by Colleen E Saccotelli. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed 7 OLD BUSINESS 7.1 Motion to allow the Village of Mount Prospect to invest the Village funds in the IPRIME fund with PMA Investments. Director of Finance Amit Thakkar introduced Tim Matthew from PMI Financial Services. PMA Financial Services is the Village's approved investment and bond advisors. Mr. Matthew provided details regarding IPRIME's investment mix and portfolio summary. Mr. Matthew added that Standard and Poor's has assigned a triple A (AAA) rating to the IPRIME fund and contains a product mix that is conservative and secure. The Village's cash reserves will remain liquid. Mr. Thakkar and Mr. Matthew responded to questions from the Village Board: • The IPRIME fund has no relation to the investment fund that failed several years ago The fund rating is evaluated approximately every two weeks • The current rate of interest is .18%; current cash investment rate is 0.05% • IPRIME fund is a diversified fund Motion to approve as presented. Motion by Paul Hoefert, second by Michael A Zadel. Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers, William A Grossi Final Resolution: Motion Passed 8 NEW BUSINESS 8.1 None 9 VILLAGE MANAGER'S REPORT 9.1 As Submitted Village Manager Michael Cassady stated next week's Committee of the Whole meeting will be a joint meeting of the Village Board and Finance Commission to discuss the Second Quarter Financial Review, the 2021-2025 Community Investment Plan and Redundant Water Supply. 10 ANY OTHER BUSINESS Mayor Juracek announced that in lieu of Coffee with Council, the dedication of the Busse Pocket Park will take place Saturday, August 8 at 9:00 a.m., across from Village Hall. Residents are welcome to attend. All those in attendance will be expected to practice COVID-safety protocols. Trustee Hoefert appreciated the update on recreational cannabis provided by staff and requested the board consider a non-binding referendum for November's ballot to measure the will of our residents. The deadline to do this is August 17, 2020. Under the advisement of Village attorney Lance Malina, the Village can consider this at a Special Meeting next week to meet the referendum deadline. Trustee Zadel suggested, as an alternative to the referendum, the Village revisit the recreational cannabis ordinance for a direct vote on this in the future. Village Manager Michael Cassady stated a discussion regarding the ordinance will take place, if approprtiate, at the regular meeting of the Village Board on August 18. 11 ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Rogers, moved to adjourn the meeting. By unanimous vote, the August 4, 2020 meeting of the Village Board adjourned at 7:45 PM. Respectfully submitted, Karen M. Agoranos Village Clerk X