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HomeMy WebLinkAbout1002_001MINUTES COMMITTEE OF THE WHOLE NOVEMBER 8, 1994 In CALL TO ORDER Mayor Gerald Farley called the meeting to order at 8:20 p.m. Present at the meeting were: Mayor Gerald Farley; Trustees Timothy Corcoran, Paul Hoefert and Michaele Skowron. Trustee Irvana Wilks arrived at 8:45 p.m, Trustee Ciowes ,arrived at 8:55 p.m. and Trustee Hendricks arrived at 9:24 p.m. Also present at the meeting were: Village Manager Michael Janonis, Assistant to the Village Manager David Strahl, Administrative Intern Cathleen Freels, Police Chief Ronald Pavlock, Finance Director David Jepson and Assistant Finance Director Carol Widmer. 11* MINUTES Acceptance of the Minutes from September 24, 1994. Motion made by Trustee Hoefert and Seconded by Trustee Corcoran. Minutes approved. Acceptance of Minutes from October 11, 1994. Motion made by Trustee Corcoran and Seconded by Trustee Skowron. Minutes approved. Ill'o CITIZENS TO BE HEARD None. Iva REVIEW OF FEDERAL CRIME BILL Village Manager Janonis provided a general overview of the basic Grant process and advised the Board of the need to put out a letter of intent by November 10, 1994. Chief Pavlock provided the details concerning the Grant process itself. He stated that based on categories available to Mount Prospect, the Village could increase the total Police work force by 3% which equates to three Officers. The purpose of the -rants is to focus on Community-based Policing. The funding will be directly from Washington based on a Federal goal of increasing community policing. The funding available would be for a percentage of salary and benefits for a three-year period with the Village making up the difference and making a commitment to continue the funding after the three-year period. However, he stated that the opportunity of intergovernmental cooperation with the School Districts or other governmental bodies would substantially increase the probability of Mount Prospect receiving a Grant if the Board desired to apply for the Grant. Oft Consensus of the Village Board was to proceed with the Letter of Intent before N ove rnbe r 10 in order to re ce We the application packet necessary to apply for the Grant V VILLAGE FINANCIAL, REVIEW NOTIPA, I I M Village Manager Janonis stated that the Village Board action relative to Revenue source changes last year has resolved the financial limitations and has addressed long-term revenue shortfalls which were previously projected. The Village is now in much better financial shape than a couple of years ago. We are looking at recommending a multi-year budget and to develop a financial cushion as a reserve amount of funds to smooth out budget cyclical changes. For example, the proposed calendar year budget will allow for 20 -month budgeting cycle for the next fiscal year. Be Caleindar-)Cgg, Buclgptc, Finance Director Dave Jepson provided an overview of the pros and cons of changing to a' calendar year based fiscal year. Among the items highlighted to justify a change to a calendar year fiscal year is the SWANCC Agreement and the way Property Taxes are collected in Cook County. He also stated that the Village would lose some comparability with an eight-month budget but by going to a20 - month budget cycle during the transition period, the comparability will be more accurate and require less projection for the remaining months of the short budget year. General comments of the Village Board included questions as to whether the Library would have to follow Mount Prospect's change to a calendar year fiscal year and whether the Village would incur additional audit costs related to the change in the fiscal year. Mr. Jepson stated that the additional Audit costs would be minimal and the eight- month budget would have to be footnoted for comparability with past trend analysis. He also stated that preliminary indications from the Library indicate they would most likely change their fiscal year to match the Village's fiscal year. Consensus of the Village Board was to support the change to a calendar year based fiscal year beginning January 1, 19966 N Finance Director Dave Jepson provided an overview of the current trends of revenue receipts for the first six months of this fiscal year. Based on the current trends projected through the end of the fiscal year, there is a possibility that revenues may exceed expenditures by approximately $6,600. Sales Tax has been very flat since 1990 and actually declined over time. The new local Sales Tax is earmarked for Debt Service. Also, the Permit Fees have decreased substantially over time. The new revenues which were'approved by the Village Board significantly decreased the Village's reliance on Property Tax to finance Village activities. Finally, the short budget year projects a shortfall of $49;x,000. The shortfall is due to the timing of Property Tax receipts and the one-time adjustment will be necessary to make up the difference by using contingency fees, however, this shortage is only a paper shortage based on the timing of revenue. 4 mm, I I�M, LeV rdinance Finance Dimctor Dave Jepson reported that the objective of Mount Prospect 2000 was to reduce the reliance on Property Tax which has been done as illustrated by the Chart provided to the Village Board. Due to these other revenues, the projected increase for Property Tax for next fiscal year is approximately 2.7%. Also, there is a projection of uncommitted Property Tax money of approximately $200,000 for 1995, 1996 and 1997. The future year projections are based on a reassessment due in 1995. The timing of the Property Tax Ordinance requires that the Village Board pass a Resolution before December 1 to initiate the Property Tax Ordinance. Consensus of the Village Board was to proceed as outlined by Mr. Jepson and considers Resolubon establishing the Property Tax Levy at the next regular Board meeting of November 15, Vi. MANAGER'S REPORT V11. ANY OTHER BUSINESS Trustee Hendricks proposed the Village Board consider entering the fight against a Citizens' Utilities Rate Increase. Mayor Farley stated staff is preparing a response to the proposed increase, Trustee Corcoran provided an overview of the recent ,SWAN CC meeting concerning the vote to obtain the Rolling Meadows Transfer Station. The discussion concerning the vote centered on the fact that if the property were purchased and the Station built, it would increase costs for all members of SWANCC except for four members whose costs would go down. Therefore, he voted not to purchase the Rolling Meadows' property. Trustee Clowes recommended the Village Board consider rescheduling future Village Board and Committee of the Whole meetings which conflict with elections. Mayor Farley asked the Village Board for consideration to allow him to attend the U. S. Conference of Mayors' seminar in Washington, D. C. The cost would be between $1,000 and $1,900 and he is requesting the Board consider allowing the funding for his attendance. The Conference has offered him the opportunity to attend the conference without the community becoming a member and paying the necessary dues to become a member. General consensus of the Village Board was to allow the Mayor to attend the Conference and designate the necessary funding to attend. There being no further business, the meeting was adjourned at 10:10 p.m. Respectfully submitted, DAVID STRAHL DS/rcc Assistant to the Village Manager 4 D . Director Herbert L. Weeks Deputy Director Glen R. Andler AdministrAide Down L4, Rivera Solid Waste Coordinator M Lisa Angell "Wetar/"Sewer Superintendent Sean P„ Dorsey Streft/Building Superintendent Melvyn L Both For*atry/Grounds Superintendent Sandra M, Clark Vehicle/Equipment Superintendent James E Guenther M� ount Prospect Pubta1c Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Rhone 708/870-5640 Fax 708/'253-9377 TOO 708/392-1235 INFORMATIONAL MEETING November 14, 1994 The purpose of the meeting was to discuss the problem of exces- sive traffic off Meier Road onto Audrey Leant at Connie Lane. Mayor Gerald Parley opened the meeting at 7:35 PM. Be intro- duced himself, Trustee I rvana Wilks, Engineering Consultant Peter olesen, Deputy Police Chief "Com Daley, Fire Chief Edward. Cave l to , Public Works Director Herbert Weeks, ,public Works Deputy Director Gen Andler, , Village Engineer Jeff Wulb►ec ear , and Inspection Services Director Chuck Bencic, Mayor Farley commented that heavy traffic flows are not limited to the Eatl.en Heights area but are characteristic of a maturing communi Audrey and Hatlen during peak hours . and barricades at Meier and Lincoln and at the corner of Audrey and Connie to indicate that the road is closed, with proper signageo At Mayor Farley's requestr Deputy Police Chief Daley answered that response time would not be impacted in any measurable way by implementing the proposed options, and their staff would be able to get to the locations just as they do now. Fire Chief Cave llo cormnented that the options, including closing of Connie, would not affect response time* One resident pointed out that Hale len. and Lincoln was opened today (following a sanitary sewer improvement project), which relieves a bottleneck in that area* Public Works Director Herb Weeks stated that his department would be able to plow the snow to clear the streets. I Mayor Farley then yielded the floor to the audience: to Denise Netzel of 312 S. Meier suggested the possibility that the increase in traffic is due to the fact that the intersection of Lincoln and Busse has been blocked due to construction; perhaps the problem will be alleviated with completion of this project. Mayor Farley asked Village Engineer Jeff Wulbecker when the traffic counts were taken. Jeff responded, "*..in August, dur- ing construction*" Richard Monroe of Bonita & Hatlen pointed out that traffic on Hatlen has been a problem f or a long time. He said he was very surprised by traffic counts that indicated higher volumes on Audrey Lane than on Hatlen Avenue* Mr. Monroe also voiced his objection to taking traffic from one street and placing it on another* He suggested that a solution would have been to extend Meier Road. Mayor Farley added that Arlington Heights did not want us to extend Audrey Lane because of i I Pat Ciardella from Lincoln & Meier brought up the sub'ect of 3 heavy traffic on Golf between 4 and 7 each day. She felt that this congestion is caused by the timing of the lights at Loehman's Plaza* perhaps this issue should be addressed. One resident suggested that a temporary barricade be placed at ami Connie now, then take another tiaftc, count to see if traffic was reduced* Mr. Olesen commented that temporary Class 3 wooden barricades will not survive weather conditions and vandalism. Mount Prospect, Illinois Public Works Department 2 Mayor Farley reminded the residents that a full tollway inter- change is planned for Arlington Heights Road and Golf Road, which will result in more traffic from Arlington Heights Road. 0 Glenn Schirmer of 240 Hatlen voiced his opposition to left -turn prohibition from Lincoln Street and from Central. He felt this option would not do anyone any good. One resident suggested that any plans for alleviating traffic congestion in this area should also take into consideration the planned future toll'way interchange. He suggested that Com Ed should be encouraged to use Arlington Heights Road or Busse Road* closing Connie may or may not end up with results we want. 0 It was pointed out that, ten years ago, the County wanted to widen Busse because a four -lane road is easier to manage than a two-lane road, but the residents were against it. One resident from Hatlen & Lincoln said he's watched traffic cut through on Meier to Lincoln for 30 years. He suggested either extending the timing of the lights at Loehman's Plaza on Golf Road or placing a limit on truck loads. Audrey Burian of 204 Audrey Lane said the back of her home is on Meier Road; sees traffic from Arlington Heights Road over to Central, also from Golf to Central, one car after the other. She wondered if anything can be done about her situation. One resident said that there are 'two cars parking on Audrey Lane at Central and asked if they could be made to move elsewhere. It was noted by Mayor Farley that there are no parking restric-0- tions on Audrey at Central, Trustee Wilks commented that we could at least ask the car owners from the dentist office across Central Road to park 'in their own lots. Ray Nawrocki of 571 S. Meier stated that, regarding traffic on Meier Road going north, if Connie Lane were blocked off, traffic should be advised that it is for local traffic only; right turn- ing traffic going north is not going anywhere. % Steve Kurka of 107 S. Audrey, said that the stop sign issue should go before the Board. Traffic is none -stop., high speed, and extremely dangerous, especially at night.( 4,5 to 50 MPH)e, His solution to slow the traffic down is to put stop signs on Grindel and at Connie and Audrey. Be stated that stop signs are more cost-effective than issuing citations, Steve D'Amico of 203 Audrey Lane questioned Mr. Olesen about the impact closure of Connie would have on other streetso Mr. Olesen said that he can't guarantee that closing of Connie won't shift the traffic from Audrey to Hatlen. Thomas C. Smith of 117 Audrey questioned if, considering the traffic speed on Audrey, stop signs could be installed, Jeff Mount Prospect, Illinois Public Works Department 3 Wulbecker responded that the State of Illinois has warrants to justify stop Signs at that intersection, and none of their war- rants were met Mayor Parley pointed out that Mount Prospect is a Home Rule Community. As such, we have installed stop signs even if not warranted by state standards. The Safety Commission submits suggestions to the Board and, under Home Rule, we can make that decision. The mayor pointed out that Deputy Police 0 Chief Daley is also on that comnussion and suggested that this issue be addressed by the Safety Commissions one resident sug- gested that stop signs don't always get obeyed. Dave Hines of 108 Haden suggested that between 4 and 7 am., turns on Connie and Audrey should be restricted for local traf- fic only. Mayor Farley asked Mr. Olesen about no left turns on Central Road. Mr. ole sen responded that it can't be done for local traffic only. Trustee Wilks commented that perhaps Mr. Hines' suggestion should be considered, which would be to elimi- nate outside traffic using Connie and Audrey as shortcuts. Mr. Bloomquist of 1909 Connie Lane said that Audrey Lane should have been put through before The Moorings was built. He .said he down' t want Connie Lane blocked off because this would create problems for the neighbors. David Starenko of 7 Audrey Lane said he lives three houses down from Central. Traffic in front of his home is at 40 MPH. He suggested we should go on a trial period to test closing Connie and installing stop signs. Patrick McCloskey of 14 'Audrey Lane said he thought that the cars parked on Audrey Lane just south of Central belonged to technicians from the dental office on Central. These cars are parked on Audrey Lane on Mondays, Tuesdays, Thursdays, and Frium days. Mr. McCloskey is concerned about the highspeed (45-50 MPH) traffic on Audrey. He feels that a stop sign would slow the speeders down* Be commented that Com Ed and :CB's utility trucks are heavy users * f it's their fv aorite route. Al Pasternak of 1906 Connie Lane commented that the 'decision regarding extension of Meier Road would not solve the problem on a local level, Mrs Pasternak said that, as far as stop signs,, "They don't stop at Connieo r stop signs are not populars," Mr. Monroe spoke again, this time addressing cutm-throughs and speeding. On cutm-throughs, he suggested enforcement of the stop signs for the first two weeks. Regarding speeding, he commented that violators were local. Also suggested to ask Com, Ed to stay on Lincoln to Busse. Ken Willms of 1900 Connie Lane said that closing access to Meier from Connie will increase traffic on Hatlen. Installing speed bumps would solve the speeding problem and reduce traffic from Lincoln or from Golf northbound. Mount Prospect, Illinois Public Works Department 4 Carl Heldmaler of 16 Audrey stated there was a similar problem at Milwaukee and Lake Street where they erected local traffic only signs. This cut down traffic by one-third to one-half, but not certain if these signs are enforceable or not. Barb Fryzel of 322 Beverly voiced her preference for a local traffic only solution. Mayor Farley stated that the local traffic only issue and local traffic signage should be addressed, and speed bumps could be researched. He suggested that the Northwest Municipal Confer- ence could be contacted for data regarding these issues. Mayor Farley said to have staff evaluate and make recommenda- tions to the Village Board after the safety Commission has re - #4 4ft ft viewed all issues* said these issues would probably come up r first at a Committee of the Whole meeting. one resident reacted to the suggestion of speed bumps, saying that they may present a problem for snow plows. Mayor Farley stated that Police and Fire input is needed with regard to emerom gency vehicles. One resident said that the safety of children, not residents' convenience, should be a priority. Trustee Wilks asked for a show of hands on the option of closing off Connie Lane. Well over half of those present indicated they were in favor of it. One resident stated that there are 65 homes on Audrey wi ATTENDANCE SHEET PUBLIC NEIGHBORHOOD MEETING 111IF45 =-�l -- ------------- ----- Name Street Address I t -w rsta�u 4.C.� - --------------------- -- -7 e7 / 000e ... ...... . X73 S Ck'Fs�•-rc� ,c o�� . ........... . . .... ... . .. .. 3?2(901 �n�e lr,� .......... . . WOW cngrr� 9 Y - W�A=" A . W.4 ........................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ;o . ........ .. .. . ... X73 S Ck'Fs�•-rc� ,c o�� . ........... . . .... ... . .. .. 3?2(901 �n�e lr,� .......... . . WOW cngrr� 9 Y - .......... L '-, ; i 111111 � , ill ll�ll j! 1 11 V is 'r I =1!11; 1� , I q lim I I t - ------------ - - --------- Elm Phone No ONNOMON . ......... .Z� AWMM9 ATTENDANCE SHEET 1 11111 0 111111 qp! i III iiiiiiiii''ll TV, 13 , '0' Hatlen Heigfits /Meier Road Traffic Stud Name Street Address Phone No. flnliiR /rl,jgNkr bea�3/ate OWN"* o .2 - I- - -I "powwow" IN 0 ON M , (m, .............. . ...... ... .............. .. o AGENDA FOR PUBLIC MEETING REDUCTION OF NON NEIGHBORHOOD TRAFFIC ON AUDREY LANE TEMPORARY CLOSURE OF CONNIE LANE AT MEIER ROAD Introductory Comments By Village Manager Introductory statement by Peter Fs Olesen Meeting is a culmination of efforts by the residents of Audrey Lane to reduce the flow of traffics Traffic Counts taken by Village Staff on neighborhood streets. Heavy traffic perceived to be from outside the neighborhood. Heavy traffic noted travelling Audrey Lane between Central Road and Connie Lane, on Connie between Audrey lane and Meier Road and on Meier Road between Connie and Golf Road. No future relief through additional north/south collectors, Meier Road vacated north of Connie. No potential additional north/south collectors between Arlington Heights Road and Busse Road. Truck traffic through the neighborhood, Traffic characteristics of all neigborhoods similar to Hatlen Heights. People take the shortest convenient route. Limited number of local choices. Closure of Connie Lane at Meier Road, Placement of No Left Turn signs at the local intersections along Central Road and Lincoln Street, I Placement of Stop Signs at individual intersections. Consideration of One -Way traffic signs along selected sections of the subdivision streets. Prohibition of truck traffic* Relocation of heavy traffic movements to other streets within the neighborhood. Disruption of traffic patterns of local residents* A January 1994 survey of residents indicated an overwhelming rejection of the No -Left Turn signs concept. Decision to stay with present configuration. Closure of Connie Lane at Meier Road Follow up traffic counts on Hatlen Heights streets two weeks after closure Review of results Selection of one of the following alternatives Placement of No Left Turn signs during rush hours along Central Road and Lincoln street at subdivision street intersections. Consideration of One -Way traffic along selected sections of Audrey Lane or Hatlen Lane as may be indicated as a result of the review of the new traffic counts* These comments will be recorded for further evaluation by the Village and this consultant. As this is an information meeting, none of the steps "discussed in this P resentation have as yet been approved by the Village. The Village will review the consultant's recommendations and comments from the local community prior to making its determination to proceed with the temporary closure of Connie Lanelp October 21, 1994 Mr. Herbert Weeks Director of Public Works Mount Prospect Department of Public Works 1700 West Central Road Mount Prospect, Illinois 60056 Subjects* Reduction of Thru Traffic Audrey Lane and Connie Lane Corridor Dear Mr. Weeks. used on the 'information developed by the Village's Engineering staff in response to the concerns expressed by the residents of the subject corridor with respect to excess traffic through their neighborhood. The suggestion offered by the Village staff concerning closure of Connie Lane appears to be the most realist initial approach to take. It in effect reduces the direct flow of traffic through the neighborhood. What cannot be determined prior to actually closing Connie Lane, is the possibility that alternate routes through the neighborhood will be attempted by the drivers that use the Audrey/Connie corridor as a by-pass of Busse Road. Nothing done at this location can reduce the congestion on Busse Road, which is one of the main causes of this flow of traffic. We propose that the following sequence be followed in the closing of Connie Lane at Meier Road. 1. Meet with representatives of the residents along Audrey Lane and Connie Lane, as well as other 'Interested resident of the neighborhood, to make them aware of this proposal and to discuss its potential impact. 2. Erect a fixed barrier across Connie Lane east of Meier Road closing the street to any traffic. This can be done as an initial placement of a Class III Barricade across the pavement. (We suggest this approach only if the Village has any doubts about the permanency of the closure). This would be replaced by a Steel Plate Beam Guard Rail Barrier to permanently close the street, 3. The closure should be accompanied by Class III barricades being placed on Meier Road north of Lincoln and on Connie Lane west of Audrey Lane. These shall be placed to permit local traffic to pass by them. No outlet -signs should also be erected on Meier Road and a dead end sign placed on Connie Lane west of Audrey Lane. 40@101111111 i I'll– _­ I'll..", ... 1-11, 11-1-11-1 — N 0'"04" mm"Now 0 NO M mw!11111@1111�jj� . 1 11 00 — PRON 0 00 0 I'll, — 500WEST CENTRAL ROAD, SUITE 205 A MOUNT PROSPEaILLIN015 W056 TnEPHOINE008)253-1515 6 PETEA E OIESEN AND ASSOCIAiES,INC. 01 1 October 21, 1994 j Connie Lane/Audreyp Lan Page 2 1 4. The above Class III barricades should be left in positio'n a minimum of 30 days to make certain that all of the drivers using the Connie/Audrey corridor as a short cut become aware of the closure. Two weeks after the closure of Connie we suggest that continuous traffic counts be taken for at least a 24 hour period to determine the new traffic patterns that have developedis 6. A comparison of the initial counts taken by the Village and the new counts will be made to determine: a Has there been an appreciable decrease in the Audrey Lane traffic flow, b. Has traffic on Hatlen Avenue increased. ct Has traffic on Livz-o�. Street decreased. 7. If significant traffic reductions through the Hatlen Heights neighborhood have occured, it can be assumed that the closure of Connie Lane has been effective and no more steps would be required. at that time. 8. Should no significant changes be noted, additional steps would then be required. These could include the following: a* Installation of stop signs at each intersection on the routes incurring increased traffic flow, b. Provision of one-way traffic control during the peak hours of traffic usage to discourage the outside traffic, 9. Each of the solutions mentioned in item 8, should be considered carefully in terms of neighborhood acceptance and in terms of the initial enforcement that would be required. We feel optimistic that the initial change in closing Connie Lane will have positive results and that further measures may not be needed, wrr� 40 *00 WM w ry Dov! 3SSne I� ro i ,a 1 ' Y y w � w flopq �Y ZWTAW. wom .. i � rr r err wr WFOMOCATIO iiiit t4— 610 M A XSIGN STD. R11-2 A X * F --"I 1"0- 6 11 M A X. NOTE: Reflectorized striping mo ' y be omitted on the bock side of the, barricades. The barricades shall be to the edge of the shoulders excet when otherwise directed by the tngineer or shown on the Wailed construct ion plans. 0 Cr W W LII TYPE III BARRICADES -BONITA AVE ll TYPICAL APPLICATION OF TYPE III BARRICADES- LOCAL ROADS ONLY I'M I N. IGN STD. R11-4 TYPE III BARRICADES PAVEMENT NOTE Reflecterlized, striping sholl appear on ,both sides of borricades. The bar. rJAclodes sholl be to, the edge of the tme'rol exc wilhen otherwise y d the Ifneer or, 0own on le,�IT e, d the Iwo truction plans,., IIF AVE TYPE III BARRICADES TYPICAL WOOD SUPPORT uLOSED TO THRU TRAFFIC RII-4 6d, x 30 VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT ................. . ................................... TOO Michael E. Janonis, Village Manager FROM- David C. Jepson, Finance Director DATE: November 14, 1994 SUBJECT: Village of Mount Prospect Long -Term Debt Just as the amounts of debt and the types of debt are important elements in considering the financial wellbeing of an *individual household, they are essential ingredients in assessing the financial health of a municipality. The use of debt by a municipality can provide the capital to t*m*tl*ate projects which are an investment in the future and would be impractical to complete on a pay-as-you-go basis. On the other hand, an inordinate amount of debt, or debt which consumes too great a portion of current resources, could 0 a unduly Imut a municipality in providing necessary public services. As a result, Finance staff regularly monitors the amounts and types of debt of the Village, the availability of funds to make principal and interest payments, and the impact of debt on the Village's financial position. The Finance Department prepares a number of schedules and worksheets to help monitor the outstanding debt of the Village. These schedules include individual schedules of each bond issue which consist of the purpose for the bonds, the issue date, payment dates, interest rates, and principal and interest payments over the life of the bonds. Additionally, worksheets include summary debt service requirements, cash-flow requirements, and overlapping debt information. These schedules and worksheets are used in preparing the budget, the tax levy ordinance, the annual financial report and for cash management. The most current schedules and worksheets have been assembled in one report to use as a resource for the next budget cycle. A copy of that report is attached. The total amount of the debt of the Village has increased significantly over the past several years primarily due to the requirements of the Flood Control Project, the construction of a new Police and Fire Building, and an expanded Street Improvement Program. Additionally, debt issued for downtown redevelopment and water system improvements have added to the overall total. The total principal balance of all Village debt after principal payments on December 31, 1994 will be $28,344,000. When future interest payments are included, the total principal and interest obligations are $37,901,035. Is On the surface, the aggregate amount of Village debt obligations is a significant number. However, of equal importance in evaluating the impact of municipal debt is recognizing the sources of revenue that are expected to be used to make the principal and interest payments. The Village currently uses six sources of revenue to make debt service payments: property taxes, special service area property taxes, property tax increment revenues,, the initial 1/4 home rule sales tax, a second 1/40 home rule sales tax, and water and sewer revenues. The *information in the schedules that are included in the Long -Term Debt Report generally are broken down into these six categories. Michael E. Janonis Page 2 Village of Mount Prospect Long -Term. Debt One of the other factors which affects the debt position of a particular municipality is the debt of the "overlapping" governmental entities. Not only are the residents of Mount Prospect responsible for paying the debt of the Village, but also for paying at least a portion of the debt of other local taxing bodies within the Village. The applicable share of this "overlapping debt" adds to the residents' overall tax burden. Thus, overlapping debt is one of the common measures used in evaluating the debt capacity of a municipality, & The schedules and worksheets Included in the Long -Term Debt Report are organized into two categories and are summarized below: 1. Overview of the Village's Long -Term Debt Annual Debt Service Requirements 1995-2004 (Graphic) Annual Debt Service Requirements 1995-2004 (Schedule) Estimated Cash Flows for Annual Debt Service 1995-2005 (Schedule) Principal Amount Outstanding 1995-2004 (Graphic) Principal Amount Outstanding 1995-2004 (Schedule) Mount Prospect Residents" Share of Overlapping Debt (Graphic) Schedule of Overlapping Debt April 30, 1994 Village Debt Indicators April 30, 1994 2. Individual Bond Schedules 26 Individual schedules showing the principal and interest requirements and other information for each outstanding bond issue. 10 Following is an explanation of some of the information contained in the Long -Term. Debt Report, Overview of the Village's Long -Term Debt The first graphic on page 1, Annual Debt Service Requirements, shows the annual amount of debt service (principal and interest) for the ten-year period 1995-2004. The graph illustrates the relative amount due each year and the amount expected to be provided by each source of revenue. The graph also shows the general purpose for which the bonds were issued; i.e. Public Buildings, Downtown Redevelopment, Flood Control Projects, etc,. Michael E. Janonis Page 3 Village of Mount Prospect Long -Term Debt The graph also shows that the annual debt service peaks at $3.696 million in 1995 and declines to $2.454 million in 2004. Additionally, it shows the relatively level amount to be paid from property taxes from 1997 - 2004 and that by 2003 almost all of the downtown redevelopment debt will be paid off. Although not shown on the graph, annual debt service for 2005 drops to $1.458 million and from 2007 - 2014 it is just $400,000 per year. The schedule which follows the graph provides the specific dollar amounts for each bond issue over the same period of time. After the ten-year period (2005 - 2014), total remaining principal and interest payments are $6,778,930. This amount represents just over two times the average annual payment over the previous ten years. The schedule of Estimated Cash Flows on page 4 shows the resources that are expected to be available to make annual principal and interest payments. The schedule is organized by the type of revenue that is being used to fund the payments and shows the expected cash balance at the start of the year, total revenues for the year, total payments for the year and the cash balance at the end of the year. The ending balances are cumulative and reflect any build-up of cash that has been designated for those particular debt issues. The first section of this schedule shows the cash flows for the debt to be paid from property taxes. We were particularly concerned about the availability of cash from property taxes during the transition to a calendar year fiscal year in 1995. During the period of May - December 1995, principal and interest payments will be made in June and December (covering 12 months' expenditures) but only the second installment of 1994 property taxes will be received as revenue. The schedule shows that we will have an opening cash balance of $+653,075 on May 1, 1995 and will end the year with $166,290. This balance should be adequate because the first installment of 1995 taxes (payable in March 1996) will be available before the June 1996 interest payment date. The cash balance builds up to $250,300 by the end of 2004 and should be adequate for cash flow purposes. One of the uses of a schedule like this is to determine the estimated tax levy requirement for debt service over the next ten years. The annual debt service payment amount for each year reflects the tax levy requirement for the previous year. The second section of the schedule of Estimated Cash Flows shows the cash flows for the debt to be paid from property tax increment revenues. The cash balance as of May 1, 1995 is $462,850 and the expected balance on December 31, 1995 is $481,290. In each year over the ten-year period, estimated revenues are higher than expenditures. Additionally, the revenues are assumed to increase substantially in 1997 and 1998 as a result of the Pine/Wille Project. Over the ten-year period, the cumulative cash balance is expected to be $4,881,675. It should be mentioned that the expenditures listed represent current bond issues and could increase if other 0 projects are Initiated. Additionally, it is possible that at least a portion of the "surplus" could be distributed to the other taxing bodies in the TIF district. Under these circumstances, the cash balance would be Michael E. Janonis Page 4 Village of Mount Prospect Ung -Term. Debt reduced accordingly. This section clearly shows that the expected property tax increment is considerably higher than the principal and interest obligations. The next section of the cash flows schedule shows expected cash available to make the principal and interest payments for the debt incurred for Flood Control Projects. The opening balance on May 1, 1995 is $1,388,340, and after 1995 revenues and expenditures, drops to $922,600 at December 31, 1995. For the eight-month period of May -December 1995, only eight months' home -rule sales tax revenue will be received but expenditures equivalent to twelve months will be incurred. The cumulative cash balance drops to $812,105 at December 31, 1998 and then increases to $2.9 as of December 31, 20040 However, these figures only include debt for phases I - W and do not reflect the debt service for projects in phases V and VI. The remaining projects are expected to cost about $2.9 million and could require $2.5 million to $3.0 million in additional debt. (Me actual amount will depend on the amount of available funds from the EPA for the balance of Phase III projects). The cash balance amounts will be revised when more information becomes available. The last section of this schedule shows the cash flows for the $5 million Street Improvement Bonds issued in 1994. The debt service payments will be financed by the 1/4C sales tax that becomes effective January 1, 1995. All of the new sales tax revenues from May -December 1995 have been allocated for this bond issue, $900,000 in 1996 and then 50 % of total estimated receipts for 1997 - 2003. The final payment in 2004 is expected to be made from accumulated cash, thus depleting the fund. The graph on page 5 shows the rapid pace at which the principal amount of the Village's debt is being repaid. The principal amount outstanding at January 1, 1995 is $28.344 million compared to $6.824 million on January 1, 2004, a decline of $21,520,000 over the ten-year period. After the payments that are scheduled in 2004 are made, EPA flood loans make up $3,192,900 of the $4,695,800 outstanding. The EPA loans were taken out for the maximum 20 year period because the interest rate was fixed at 3.36% over the full term of the loan. The schedule on pages 6 and 7 provides the specific dollar amounts for the bond issues which are illustrated in the graph on page 5. The graph on page 8 illustrates "overlapping debt," or the representative share of the debt of all local governmental entities for Mount Prospect residents. To arrive at a comparable overlapping debt figure, debt which is not supported by tax revenues is subtracted from gross debt to determine "Direct Net Debt." Direct Net Debt is then multiplied by the ratio of total equalized assessed valuation of each of the overlapping governmental bodies to the value of property subject to taxation within Mount Prospect. The result is Mount Prospect's Direct Net Overlapping Debt. The graph shows the amount of Direct Net Overlapping Debt for the Village and for four other groups of taxing bodies. The debt of the Village of Mount Prospect accounts for $22,871,243 out of total Direct Net Overlapping Debt of $82,947,381, Michael E. Janonis Page 5 Village of Mount Prospect Long -Term Debt The schedule on page 9 shows the Gross Debt, Direct Net Debt, the percentage applicable to Mount Prospect and Mount Prospect's share of the Net Debt, or the Overlapping Direct Net Debt for each of the taxing bodies with debt outstanding April 30, 1994. Gross Debt for all these local governmental taxing bodies was $2,658,139,247 at April 30, 1994. The Direct Net Debt was $2,614,101,304 and the Village's share of Overlapping Direct Net Debt was $82,947,381. One of the uses for gross debt figures as well as overlapping debt figures is to be able to compare the Village of Mount Prospect's debt position with other municipalities. The schedule on page 10 provides Village debt indicators with medians for cities in the 50,000 to 99,999 population range provided by Moody's Investors Service. The two commonly used debt indicators are debt per capita and the ratio of debt per property valuation. These two *indicators are applied to the gross debt of the Village and the Village's overlapping debt. Because various states value property by different methods, Moody's uses a valuation called estimated full value (EFV) which refers to the "true value" or the "market value" of property. In this way, property values are comparable regardless of the method for valuing property for taxing purposes. In Illinois, property values are equalized at 33.3 % of the market value. Accordingly, to arrive at the EFV, equalized assessed valuation is multiplied by 3. Mount Prospect's current EFV is $2,769,673,000. The Village's debt indicators included on page 10 are reproduced below: Debt Indicators Village Ratios Moody's 1994 Medians Village Debt per Capita $552 $430 $629 Village Debt per EFV 1.1% 0.8% 1.7% Overlapping Debt per Capita $19825 $19560 $1,217 overlapping per Debt EFV Wo 3.5% . ........... 3.0% 3.2% The above indicators include the ratios for the Village's Gross Debt and Net Debt along with Moody's 1994 Medians, The appropriate Village comparisons with Moody's Medians are the Net Debt figures. The Village's Net Debt per Capita is $430 compared to Moody's Median at $629 and Village's Debt per EFV is 0.8% compared to Moody's Median of 1.7%. These indicators place the Village's debt burden in a very manageable range. One of the other considerations in regard to the Village's debt burden is the amount of debt being paid by sources other than property taxes. From the Ung -Term. Debt Schedule on pages 6 and 7, it can Michael E. Janonis Page 6 Village of Mount Prospect Long -Term Debt be seen that the debt to be paid from property taxes ($6,565,400) represents only 23 % of the Village's Gross Debt. The debt per capita to be paid from property taxes is about $123 and the ratio to EFV is just 0.2 %. These ratios confirm that the Village is in a very good debt position. The overlapping debt indicators are not as strong as the Village's debt indicators taken independently, The Overlapping Net Debt per Capita is $1,560 compared to Moody's Median of $1,217 and the Overlapping Net Debt per EFV is 3.0% compared to Moody's 3.2%. However, it should be pointed out that overlapping debt indicators are not as comparable as indicators for individual municipalities. In an urban area such as Chicago Suburban Cook County, there are significantly greater needs than in a rural area or a less populated area. The summary of Overlapping Direct Net Debt on page 10 shows that the Village's share of Cook County Direct Net Debt is almost as much as the Village's Direct Net Debt. Also, the Water Reclamation District's Net Direct Debt adds up to 66% of the Village's debt. IN .20 The Moody's publication states that their medians should be considered as a broad guideline only. Each municipality's credit evaluation is unique and is dependent on numerous other credit factors. One of the positive considerations for the Village of Mount Prospect is the diverse base of revenues that are being used to finance the debt service payments. Nevertheless, the medians do provide a benchmark with which to measure Mount Prospect's debt. Ile balance of the report (pages 11- 36) contain individual schedules for each outstanding bond issue, and where a specific bond issue has been used for multiple purposes, a schedule is included for each purpose. For example, the Series 1987E bonds (pages 13 & 14) were issued for General Corporate Purposes and for Water and Sewer Purposes. Accordingly, a separate schedule is included for each purpose. The schedules contain all, of the relevant *information regarding the bond issue including principal and interest payments over the remaining life of the bonds. In conclusion, the accompanying information on the Village's Long -Tem Debt obligations shows that the Village's debt is in a reasonable range and is being paid off at a very rapid pace. The Village should be in a position to respond to current needs as well as needs that may become apparent in the future, MINUTES COFFEE WITH COUNCIL Saturday, November 12,, 1994 Trustees Room, Village Hall Trustee Paul Hoefert convened the monthly Coffee With Council meeting at 9:00 a.m. Those present were: Trustees Paul Hoefert and Irvana Wilks,, Assistant to the Village Manager David Strahl, and Director of Inspection Services Chuck Bencic, Residents in Attendance were: Paul Carl stedt and John Matuszak, Mr, Carl stedt updated the trustees on the status of a project he is working on for the Village and Historical Society, that being the restoration of a 1974 Dodge. This vehicle will be a replica of the squad car the Village sold to movie producers of the Blues Brothers movie. Mr. Matuszak is a newcomer to the Village having moved here about three weeks ago. He is interested in politics. He asked about the duties of trustees and staff. Trustees Hoefert and Wilks explained some differences and also explained the manager form of government we have in the Village,, He also asked about the status of the Boxwood and Cottonwood areas he has been reading about in the paper. Dave Strahl gave him the latest information on these projects, Trustee Hoefert adjourned the Meeting at 10:40 a,m. Respectfully submitted, Charles Bend c, P.E. Director of Inspection Services November 17, 1994 di 9 was I THURSDAY,, DECEMBER 1. 1994 AT 8.-00HAS BEEN CANCELLED. THE NEXT REGULAR MEETING WILL BE HELD THURSDAY, JANUARY 55 1995 AT 8:00 A.M. MAYOR fr-1 GERALD L FARLEY TRUSTEES GEORGE A CLOWES TIMOTHY J CORCORAN RICHARD N HENDRICKS PAUL WM, HOEFERT Village of Mount Prospect MICHAELE W SKOWRON IRVANA K, WILKS VILLAGE MANAGER 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL E JANONIS VILLAGE CLERK CAROL A FIELDS NOTICE November 17, 1994 di 9 was I THURSDAY,, DECEMBER 1. 1994 AT 8.-00HAS BEEN CANCELLED. THE NEXT REGULAR MEETING WILL BE HELD THURSDAY, JANUARY 55 1995 AT 8:00 A.M. Nw,o November 171 1994 WE REGULAR MEETING OF THE BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT CONMSSION SCHEDULED FOR NOVEMBER 30, WIN IiIII"'InI40:1 0 Igo 03 01 o: w41111111,11powil iou 6 9 i It 3, all a i I a .lie MAYOR GERALD L FARLEY TRUSTEES GEORGE A CLOWES TIMOTHY J CORCORAN RICHARD N HENDRICKS PAUL WM HOEFERT l ia'. I�a e of fflaunt Prospect MICHAELE W SKOWRON IRVANA K, WILKS VILLAGE MAfdAGER 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL E, JANONIS VILLAGE CLERK If CAROL A. FIELDS Nw,o November 171 1994 WE REGULAR MEETING OF THE BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT CONMSSION SCHEDULED FOR NOVEMBER 30, WIN IiIII"'InI40:1 0 Igo 03 01 o: w41111111,11powil iou 6 9 i It 3, all a i I a .lie BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Wednesday, October 26, 1994 The regular meeting of the Mount Prospect Business District Development and Redevelopment Commission (BDDR.C) 'was called to order by Chairman ProTem Bart Ke]j1-k at 732 P.M. on Wednesday, October 26, 1994 in the Trustees Room of Village Hall, 100 S. Emerson t.,Mount Prospect, Illinois. ROLL CALL: Members of the Commission present: John Metzenthin, Calvin Huber, Keith Youngquist, John Eilering and Bart Keljik. Members absent: Hal Predovich and Joseph Janisch. Also present were Norman Kurtz, Local Attorney and Businessman; Jackie I-1inaber, Library Board President; Laura Luteri, Library Board Trustee; Larry Smith, Daily Herald Reporter, William Cooney, Director of Planning; and Kenneth Fritz, Economic Development Coordinator. The minutes ofthe July 27, 1994 meeting were approved as presented on a motion by Calvin Huber, I V# seconded by Keith Youngquist. The motion passed, *) ayes, 0 nays, 2 members absent. Ken Fritz and William Cooney updated the Commi*ssion on the activity surrounding the redevelopment of the Pine/Wille block and the status of the street improvements. Mr. Cooney indicated that the first two buildings under construction should be ready for occupancy in July, 1995. It was also noted that plans have been received by the Inspection Services Department for the construction of the commercial buildings to be located at the northwest comer of Wille and Northwest Highway. 4 The Village has received a letter from Northwest Electric Supply Company asking that the Village review anal prove the purchase of land parcels located at 17 South Wille and 20 South Main Street (parcels owned by the Village and adjacent to Northwest Electric Supply). Northwest Electric is asking that the Village give immediate consideration too their overallproposal for expansion which would require the acquisition of the parcels owned by the Village. In their letter they asked that this O!M consideration be * possible in order to Facilitate an early spring onsa I given as soon as possi 11 ring construction of their proposed addition and renovation. In their letter they provided an update of their plans for expansion including elevations of their proposed facade for the updated and expanded facility. They ar I e seekingto add a 'y I et, to their, exi, 1 3 vj f pproximlatel x1,600 squarefe stin, �g 15' 00 squar bet of retail, office and warehousing. It was a general consensus of the members of the Commission that more detailed information should be made available with regard to: ai , to the Commission members 1) other development choices (land uses); 2) a review of other development alternatives in the block bounded by Wille -Central -Main - Busse; 3) possible expansion of commercial on the east side of Wille Street at least in those areas most adjacent to the north side of Busse Avenue; 4) review other, development scenarios proposed earlier by Northwest Electrical Supply or oflw staff suggestions for relocating the shipping/receiving warehouse activity of Northwest Electrical Supply; 5) the value of the properties presently owned by the Village and potentially to be considered for trade with Northwest Electric Supply. Norman Kurtz, Attorney, has his law office located adjacent to the property that the Village owns at 17 South Wille Street. He understands Northwest Electrical Supply's desire to expand their facility but feels that other development options could be considered that would not eliminate any future retail expansion opportunities in the immediate area, especially on the east side of Wille Street. Other commissioners indicated that, not having seen many other proposals that Northwest Electric Supply was willing to consider, they still had some serious reservations with regard to the expansion of Northwest Ele ' ctric Supply. They were especially concerned with loading dock facilities on the west edge of their property being directly across from the condominium development. 11 Mr. Keljik felt that Northwest Electric has made an effort to consider other options for development and felt that the idea to swap properties with the Village for essentially the same amount of land area was a reasonable solution and that Northwest Electric Supply should be given the "green light" to expand their business as proposed. 0 to Mr. Eilenng suggested that an earlier proposal to consider the possible relocation of Northwest Electric Supply to the Central Plaza, Strip Center at the northwest corner of Central and Main Street, be given further consideration. It was agreed by the Commission that more detailed review of other options needed to be taken at the next meeting. It was also noted that the Chairman Hal Predovich and Commissioner Janisch %W Page 3 were unavailable for this meeting and felt that a full complement of members would be desirable for such an important discussion. I Ken Fritz acplained the staffs effort to identify the number of employees generated by the retail and service businesses in the immediate area. The purpose of this survey was to 'Identify the number of employees and where they are currently parking. The objective is to locate employee parking in off - rd - %"L bu L parking locations within reasonable walking distance of the place of employment while giving 6 0. priority consideration to on -street parking for shoppers limited to two hours. The off-street parking spaces closest to the business locations should also be reserved for shoppers. I A parking validation survey was completed recently so that staff had a better idea of the exact number of employees arriving to work by car and the make of vehicle and license plate number. Village enforcement activities of the Police Department can be improved once the construction in the immediate area has been completed. Temporarily, staff has arranged to give parking tags that can be displayed on the rearview mirror of employees' cars in designated off-street parking locations. 1"he objective is to monitor the parking closely in these areas following the completion of road work in the Pine/WilleNorthwest Highway area and then, based on the patterns of parking that are seen to exist for employee; shopper and commuter parking, make necessary adjustments. Recommendations would then be passed on to the Downtown Development Commission and merchants in the area for final review. a Library La 1ra Ixtett Board member, suggested that a longer term solution, such as a deck structure, may be necessary. Bart Ke1j ik stated that the purchase of Central Plaza for a free parking lot could be another option to consider. Staff indicated that they would be monitoring the parking situation carefully and would be reporting back to the Downtown Development Commission of other opportunities for a discussion on, parking solutions for the immediate area. ...... ...... Ken Fritz described an interior grant program that the Village of Oak Park has initiated utilizing Tax Increment Finance funds. In brief, since 1990 they have given out $800,,000 in grants to 27 local retailers to rehab the interior of their stores. Eighteen of those grants have gone to new businesses while eleven assisted existing Oak Park businesses. One and one-half million dollars in TIF funds were set aside to fund the program over a five year period with grants originally covering half of the allowed built -out costs. Since then these funds have been reduced to one third of the built -out cost to help preserve the remaining capital in the program. Some of the results of these efforts has shown that the businesses have added $81,000 in sales tax revenues to the Oak Park revenues. In 1993, Page 4 $575,000 were spent on renovations. Of those dollars 41% were paid to local contractors. Those businesses participating in this program in 1993 exceeded their sales projections by an average of 19%. Some of the interesting requirements under this program is that the business receiving the ,grant must be a member in good standing in the business association and must also present a business plan and a revenue projection on sales that can be filed as part of their application. The Downtown Development Commission asked staff to look into a program for Mount Prospect tailored to our specific needs and present at a later meeting. ADMEM- N : I "ME' I The meeting was adjourned at 9:32 P.M. on a motion by John Metzenthin, seconded by Cal Huber. The motion passed unanimously. M, MAY011 � GERALD L EARLEY TRUSTEES GEORGE A CLOWES TIMOTHY J CORCORAN RICHARD N HEN }RICK PAUL WM,.HC?EEER7 Village ,Mount Prospect MILHAELE W. SICoWRo�N _ IR'VANA K WILICR VILLA1411 MII399, 100 South Emerson Street Mount Prospect, Illinois 6005 MICHAEL E;, JANONl, VILLAGE CLERK ACAROL X FIELDS Phone: 708 / 392-6000 Fax: 708 / 392-6022 r TDD: 708 /,3'82-60 4 November 15,1994 THE NOVEMBER EETING OF THE SIGN REVIEW`'r► HAS BEEN THE NEXT MIEETING IS SCHEDULED1: .. October 17, 1994 .. . ............ The meeting of the Sign Review Board was called to order by Chairperson Adelaide Thuhn, at 7:3 5 p.m., Monday, October 17, 1994 at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. ROLL CALL: Members of the Sip Review Board present -0 Philip Stephenson, Richard Rogers, Warren Kostak, Elizabeth Luxem, and Chairperson Adelaide Thulin. Members absent were John McDermott and Hal Predovich. Also present was Bob Mazur representing Dominicws Finer Foods and Kenneth Fritz,, Economic Development Coordinator. APPROVAL OF MINUTES: 0 The minutes of September 19, 1994 will be carried over to the next Sign Review Board meeting. NEW BUSINESS: Pig117 ! Dominick's Finer Foods requests a special use equity option (Section 7.3-30.D) in order to seek approval for an additional wall sip to read "Pharmacy" measuring 2.33'X 16' on Dominick's Finer Foods Store facia. They will "trade off' permitted freestanding sign area for permission to install additional wall sip and a special use to replace the main Dominick's 360 square foot sign with a new 320 square foot logo sign (Section 7.3052.B) instead of 150 square foot maximum. 0 * Mr. Mazur,, representative from :Dominick's Finer Foods, indicated that Don uruck's was seeking to upgrade their corporate logo to the most recent graphic design and would like to add an outside sign on the front wall to 'Identify the pharmacy services that they are adding to the food center. The Sign Ordinance lints the wall signage to one wall sign adjacent to a street. The Sign Ordinance was modified in January, 1993 to place a Emit of 150 square foot of sign area for each wall facing a street. This limit was originally intended to establish a maximum sign area for large buildings in the Kensington Business Center. Mr. Mazur indicated that Dominic 's was willing to condition the request indicating that they would not seek freestanding signage, either on their own or from the shopping center owner. Is 0 Mr. Fritz showed slides to indicate the present appearance of the Dornauck's Finer Foods store in the Golf Plaza H Shopping Center. He noted that Walgreen's Pharmacy is located adjacent to Dominick's in the shopping center with separate signs adjacent to the main logo, but on the same plane, and therefore, considered the same signage system. Walgreen's signage also exceeds 150 square feet in total. 0 ftl A motion was by Richard Rogers, seconded by Philip Stephenson, that the request for this specicu use equity option for additional signage in consideration of a trade off for future freestanding sign,, be approved as subMI'tted. The vote on the motion wA*as '� ayes, 0 nays, 2 members absent. KyarlIUCORZ "I 0 to The meeting was adjourned at 7:52 p.m. y I submitted, ,eth H. F"'ft$ Econonu*c Developnx,., int Coo�d inator