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HomeMy WebLinkAbout0999_001MINUTES COMMITTEE OF THE WHOLE OCTOBER 11, 1994 10 CALL TO ORDER Mayor Gerald Farley called the meeting to order at 7:35 p.m. Present at the meeting were: Mayor Gerald Farley; Trustees George Clower, Timothy Corcoran, Richard -Hendricks, Paul Hoefert, Michaele Skowron and Irvana Wilks. Also, present at the meeting were: Village Manager Michael Janonis, Assistant to the Village Manager David Strahl, Inspection Services Director Chuck Bencic, Environmental Health Coordinator Bob Roels, Finance Director David Jepson, `ire Chief Edward Cavello, Human Services Director Nancy Morgan and Administrative Intern Cathleen Freels. 110 MINUTES Acceptance of the Minutes from September 24, 1994. Trustee Hoefert requested a review of the Minutes relating to the consensus items which the Board failed to reach majority on. Therefore, the Minutes were deferred until they could be reviewed against the video tape. III. CITIZENS TO BE HEARD Paul Mirandola, 1415 South Hickory, wanted to know when the street lights were to be installed on Cottonwood. He also stated he would like to know when there is going to be some improvement done on the Cottonwood apartments relating to door locks missing and doors not being secured, Village Manager Janonis stated that the contract for the street lights has been awarded and the lights will be put on Cottonwood and Pheasant. He stated he would call back Mr. Mirandola with the details if he so desired. Alsb, Manager Janonis stated he had a meeting next week with the building owner of Cottonwood apartments to discuss items including the door lock issue brought up by M r. Mira n d o I a. IV. TAXICAB DEREGULATION This item was introduced by Mayor Farley,, He stated that this item had previously been discussed 'at the August 23, 1994 Committee of the Whole meeting. At that time, there was a Public Hearing to discuss whether there should be a rate increase for American Taxi. During the discussion, several Trustees expressed a desire to consider deregulation of taxicabs within Mount Prospect. Manager Janonis reviewed the information which had been provided by Administrative Intern Cathleen Freels. The memo summarized what other towns in the area had done regarding taxicab deregulation and the rates of each taxicab company. Cathleen Freels stated that the original concern of the Village Board regarding deregulation was the protection of senior citizen rate discounts. She felt that the proposed Ordinance covered the Board's concern. Mayor Farley read a letter from Community Cab Company in which the company supported deregulation due to competition. The Mayor also stated that he is not in favor of deregulation because he would like to bring the owners before the Village Board on a regular basis to review service and complaints. Nick -ajac, American Taxi, provided a basic outline to the Board concerning how complaints are processed and why he supports deregulation of taxicabs. He stated that deregulation would shorten the time he currently must take to get rate increases. General discussion among Village Board members focused on the notice of increases, the timeliness of these increases and the impact such increases might have on persons who utilize taxicabs for transportation. Also, Board members discussed the safety inspection procedures and the concern of price fixing among various cab companies. Consensus of the Village Board was 44 for deregulation, The Board directed staff to draft the appropriate Ordinance for taxicab deregulation for consideration at the next Village Board meeting. Trustee Hendricks introduced this topic since he originally brought it up earlier in the year. He is requesting that carbon monoxide detectors be required in every residential and commercial building in Mount Prospect and requested staff to draft an Ordinance for the Board to consider. He also requests that Mount Prospect buy CO detectors and resell them to the citizens. Chief Cavello provided some background on carbon 'monoxide detectors. He stated the experience of the Fire Department has not shown a specific standard in terms of quality of detection of different brands. He stated there are significant differences between the ability of different detectors to actually sense carbon monoxide. He also stated he has spent the last 8-9 months participating on a committee with other Fire Departments and other utility companies discussing the appropriate use of carbon monoxide detectors in the home. N He stated at this point there is not enough information available to make an informed recommendation concerning mandating installation. He stated his Department is in the process of providing informed information to citizens as they request it and provide some education relating to carbon monoxide in the homes. I General consensus of the Village Board was to provide education to citizens and encourage purchase but not require purchase at this time, The Board also directed staff to report back after the next heating season to determine what the Fire Depa ent's, experience has been relating to carbon monoxide detectors, Resident Ernie Lassie, 806 South Elm, spoke. He stated that Chicago implemented their Ordinance on October 1 and has already had over 160 false alarms out of 170 calls for carbon monoxide alarms. via PERSONNEL CHANGES Village Manager Janonis provided a,general overview of the need for additional clerical help in Human Services, Cable and the Village Managers office. He is proposing to combine two part-time and one full-time vacant positions into two full- time positions to serve all three Departments. Therefore, a part-time person in the Human Services Department would be reclassified as full-time. The vacant part- time secretary in Cable would be increased to full-time and part of the duties of this new person would be to assist in the Village Managers office for clerical work. This change in staff will not increase the full-time equivalent positions currently' authorized in the budget. Overall salary costs resulting "from the change would be less than under the current format. General consensus of the Village Board was to support the change In staffing as proposed bythe Village Manager whereby two part-time positions and onefull-time position would be converted to two full-time positions, Village Manager also asked for consideration of the Board for hiring a part-time Registered Sanitarian to assist in sanitary and restaurant 'inspections. He stated that the current staff has been stretched very thin due to the increased focus on apartments and multi -family inspections and the required follow-up necessary to bring these matters to closure. He would request the funding for the part-time Registered Sanitarian for the balance of the fiscal year to perform 'inspections. He stated such part-time employees would be on a contract basis and would be full- time employees for other governmental bodies where they wouldperform their Registered Sanitarian duties as part of their regular full-time job. Consensus of the Village Board was to support the hiring of part-time registered Sanitarian on an as -need basis for the balance of the fiscal year, N Vll, MANAGER'S REPt"JRT p Manager Janonis resented the EPA Permit application information outlining the � comment period for the proposed expanded hours for the Glenview Transfer Station. He asked whether the Village 'Board wanted to respond as a group or individually. General consensus of the Village Board was to draft a group response repreaenfing the entire Village Board but also allow individual ward members to respond as the individual elected official de+e rn e d appropriate. General consensus of the Village Board concerning the SWANCC issues of extended hours at the Glenview Transfer Station was general support for the extended hours and leaving the waste in the building overnight, however, they recommended the extended hours and overnight waste storage be reviewed after one year to determine whether the need continues to exist Trustee Clowes requested additional Knox Box information. The Knox Box issue had previously been discussed at a Village Board meeting. He also requested a change in the design of the planter drains at the Police and Fire Headquarters. Manager Janonis stated the planters are currently being worked on to change the drainage system at this time. Trustee Hendricks stated that he has observed a vehicle in the St. Emily's parking lot without a vehicle sticker. The vehicle has been there for an extended period of time and he has received no return phone call from the Police per his request for there to check into the vehicle sticker. Trustee Hendricks also read an article concerning the Arlington Heights Race Course. He proposed that the Village Board direct staff to draft a Resolution in support of the Village of Arlington Heights' Resolution supporting the addition of casino gambling at the Arlington Heights Race Track. 41 Consensus of Village Board was not to move forward with Trustee Hendricks' request for a Resolution supporting Arlington Heights' recommendation to build a casino at the Arlington Heights Race Track. Trustee Hoefert .stated that he would like Trustee Hendricks to stop providing copies of docum,ents which he has already received, He also recommended the Village Board - consider adiscussion of Village Board proto l and the use of Village Hall facilities. 4 General consensus of the Village Board was to discuss Village Board protocol and the use of Village Hall facilities by Village Trustees at a future Committee of the Whole meeting. Trustee Corcoran stated that he felt Trustee Hendricks was disrespectful by reading the article concerning Arlington Heights Resolution on gambling expansion at Arlington Race Course to the Village Board and providing copies to Village Board. He felt there was too much duplicative effort on Trustee Hendricks' part. Trustee Wilks stated she had already received the SWANCC Minutes as copied and provided by Trustee Hendricks and stated there was no need to recopy these items and give to her. She also stated she typically reads the newspaper and does not need copies of articles from Trustee Hendricks. She stated that based on the amount of paper Trustee Hendricks has distributed' to the Village Board members tonight and other members of the press, she calculates well over 400 pieces of paper were used for this purpose. She feels this is abuse of the Village resources by Trustee Hendricks and does not need to receive all the material that he provides to Board members. Me ADJOURNMENT No further business was discussed. The meeting adjourned at 9:58 p.m. Respectfully submitted, I tswtu DAVID STRA H L. DS/rcc Assistant to the Village Manager I Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: 'MICHAEL E., ,CANON ISt VILLAGE MANAGER FROM: RONALD We PAVLOCK, CHIEF OF POLICE SUBJECT: COPS AHEAD GRANT APPLICATION DATE: NOVEMBER 2, 1994 The Violent Crime Control and Law Enforcement Act of 1994, (Crime Bill) signed into law by President Clinton on September 13, created a federal -local law enforcement partnership and an opportunity to hire 100,000 new officers under the "Cops on the Beat" program. With community policing as its base, the program is intended to encourage the development of police -citizen cooperation to control crime, maintain order, and improve the quality of life in America, To expedite the hiring of the new officers the President has allocated 8,8 billion dollars,, available through competitive grant application, to the Accelerated Hiring, Education, and Deployment program (COPS AHEAD). Through COPS AHEAD, any law enforcement agency serving a population of 50,000 or more is eligible to hire new officers, up to a maximum of 3 percent of the agency's sworn strength, to participate in community policing programs. Examples of eligible programs are, bicycle patrol,, foot patrol, school liaison, DARE,, or any other dedicated community policing strategy that complies with the intentions of the "Cops on the Beat" program, The Mount Prospect Police Department, with a sworn strength of 76 officers, can apply under the COPS AHEAD program for up to three additional officers, COPS AHEAD is only one facet of the new Crime Bill. Many other law enforcement grants dedicated to more policing, more punishment, and more crime prevention will be available in the coming ears, Application for a COPS AHEAD grant will not affect an application made for another Crime Bill grant. All of the Crime Bill grants will require some percentage of matching funds. Under the COPS AHEAD program, the grant award will be made for up to 75 percent of the total salary and benefits of each officer over three years, up to a maximum of $75,000 per officer, with the remainder to be paid by state or local funds. A sheet listing the annual cost of a newly hired Mount Prospect police officer is included with this memorandum. WC The initial application for a COPS AHEAD grant must be completed by November 10, 1994. Essentially the initial application is an application for a more detailed application. It simply serves to give the grant managers some idea of the level III there will be in the grant program, and to determine the maximum number of officers applicants will be allowed to hire. The attached Fact Sheet describes the COPS AHEAD program in more detail. If the Village of Mount Prospect is to expand its community policing inatives I believe additional sworn officers will be needed. The COPS AHEAD program provides an excellent opportunity to hire these officers at a reasonable cost. I recommend we participate in the program. Attachments cc: Deputy Chief Daley Deputy Chief Richardson U.S. Department of Justice . ........... . . . . a --ft U. S Department of justice Community Oriented Policing Services I Accelerated Hiring, Education and Deployment (COPS AHEAD) for Populations of 50,000 and Over Program Information COPS AHEAD is one of several approaches developed by the Department of Justice under the Violent Crwiie Control and Law Enforcement Act of 1994 to speed the deployment of new officers devoted to community polic- ing on the streets and rural, routes of this anti . COPS AHEAD permits iterested agencies to begin, recruiting and hiring new officers, now in antic ipationof later COPS grant funding, without compromising the quality and thoroughness of officer training and the careful design of community policing programs. COPS AHEAD will ben- efit jurisdictions with populations of 50,000 and over, while COPS, FAST will be used to expedite the applica- tions of agencies serving smaller populations. Funding Provisions L3 Law enforcement agencies intending to participate in COPS AHEAD may select and train new officers now, prior to submi's,sion and approval of a fo, mra], gr ant appli- cat,ion. Fundiing will be once the new officers have been sworn and a satisfactory grant application has been submitted and approved. Grants will be made for up to 75 percent of the total salary and benefits of each officer over three years, up to a maximum of $75,000 per officer, with the remainder to be paid by state or local funds. Q Grant funds may be used to enable each agency to hire new officers to increase its actual sworn force up to a maximum of 3 percent over actual October 1, 1994 force level. 0 Up to $225 million in grants will be made under COPS AHEAD to state, local and other public law en- forcement agencies which serve populations of 50,000 and over. If requests exceed the funds available, the amount or starting date of grants may be adjusted to ac-. commodate demand. U COPS grant funds must not be used to replace funds that eli"bi d. gi, le Agencies otherwise would have devoted to future, officer hiring,. In other words, any hiring under the COPS, AHEAD program must, be in addition to, and not,mlih lieu of, officers that otherwise would have been hired. 0 In hiring new officers, agencies may not reduce the scope of their customary, screening and trainingproce- dures, and must include community policing principles and methods in their training curricula. In addition, to the extent practicable, COPS AHEAD grant funds should be used to 'crease the representation of women and racial and ethnic minorities within the ranks of swom officers. L3 All agencies serving a population of 50,000 and over will receive an invitation to participate in COPS AHEAD. In response, an interested agency must send a letter of intent to the COPS Office, to be received no later than 'November 10, 1994. The COPS Office,expects to, con - ,firm the ell",gibility of applicants and proposed funding levels no, later than, November, 2 1, 1994. Oflicers pro - 'Posed to befunded, under COP'S'AHEAD mustbe, hired no later than the agency's first class starting in 1995. 13 At the time that proposed funding levels are con'- fwmed, aformal grant application will be sent requesting informat,ion, concem" ing, the agencysstrate gic, community pbli'cing plan, for the use ofthe officers that have been, approved to be hired, ired, budget plans and projections, and other, information to enable the, COPS Office to, confirm compliance with grant conditions. El An award under COPS AHEAD will not affect the consideration of an agency's application fora grantunder any, other, COPS program. An agency that received fund - mg under, COPS'Phae, I is eligible to receive additional fundirIg under COPS AHEAD ifthe combied hiring un-, der both program, s does not exceed 3 percent of the actual October 1, 1994 force level. October 15, 1994 VILLAGE, OF MOUNT PROSPECT Annual Costs per Police Officer Fust Three Years I 41 1/1/95 1/1/96 1/112.7 Salary & Wages: Medicare (I A5 446 Salary $292855 $31,709 $35,673 Holiday (64 Hours) 919 275 1.098 $309774 $322684 $362771 Fringe Benefits: Pension Contribution (14.41 %) $ 4,435 $ 4,710 $59299 Medicare (I A5 446 474 533 Medical Insurance 5,300 5,550 5,850 Life Insurance 105 105 105 WCC Insurance 10283 047 1, 415 Uniform 1 500 $129569 $122186 $132702 Training $ 750 $ 750 $ 750 Supplies 19000 1,000 ipo Vehicle 1500 3.500 3,500 $59250 $51250 5,250 I U. S. Department of Justice Office of Community Oriented Policing Services 633 Indiana Avenue N. W, 3rd Floor (202) 514-2058 Washington, D.C. 20531 FAX (202) 514-9272 Community Oriented Policing - Accelerated Hiring, Education and Development LETTER OF ]INTENT TO PARTICIPATE Yes, we are interested in participating in COPS AHEAD. We understand that by providing the informa- tion requested below, and returning this form postmarked by November 10, 1994, we will receive a formal application kit and confirmation of eligibility by November 21, 1994. We also understand that COPS AHEAD hiring grants provide a maximum federal contribution of 75% of the salary and benefits of each offi- cer over three years, up to a cap of $75,000 per officer, with the federal share decreasing from year to year. ' Executive Information Law Enforcement Executive's Name RONALD W. PAVLOCK,, CHIEF OF POLICE Address 112 E. NORTHWEST HIGHWAY Cit* MOUNT PROSPECT State ILLINOIS ZiCode 60056 p Telephone.�t708) 870-5653 FAX 392-1070 Government Executive's Name MICHAEL E. JANONISs VILLAGE MANAGER Address , 100 S. EMERSON STREET City. MOUNT PROSPECT State ILLINOIS Zip Code 60056 Telephone _(708) 392-6000 FAX 7O8 392-6x22 General Information Number of Officers Requested Through COPS AHEAD THREE Actual Number of Sw fcers as of October 1, 1994 76 Entry Level Annual Salary Per Officer $ 3 0 , 7 74 Entry Level Annual Fringe Benefits Cost Per Officer $ 12 1 Area of Jurisdiction (square miles) 10.3 Current Population Served (per most recent U.S. Census data)_ 53 , 1 1990) I certify that the information provided on this form is true and accurate to the best of my knowledge. I understand that, prior to any grant award, the applicant must demonstrate compliance with all program requirements of the Violent Crime Control, and Law Enforcement Act of 1994 and other requirements of federal law. Law Enforcement Executive's Signature Date Government Executive's Signature Date Return or FAX this letter of intent to: U.S. Department of Justice COPS AHEAD P. O. Box 14440 Washington, D.C. 20044 # 'VILLAGE OF MOUNT' PROSPECT j '`; FINANCE DEPARTMENT I`TE RO MEMORANDUM 0, 12 TO; Michael E. Janonis, V e Man ger %W FROM: David C. Jepson Finance Director, DATE: May 6, 1994 SUBJECT: Advantages and Disadvantages of Chan *"& the Village's Fiscal Year 48 Duri During the nt discussions about *Mount Prospect 2000* you made a suggestion to review the V'illage's fiscal year which runs from May I through April 30 to if a calendar year would A...i. be more I was hesitant at first, pri'maridy because-, we would low co ----'Ie data that is vely useful.. However, the more I loolted at the advantages and disadvantages the more I realized the advantages of cMnging',' to a p I lendar year. I lie most igtifficant, advantage of cbwgin, g to a lendar year is the fact the budget year would coincide with the tax year. This litiplans that the budget hearing the tax levy hearing n M A would place on the same, and would concentraW, the deci-s"on, olle; -.- s- regarding tax revenues and expenditures in the same time period. Also, it would eli -'anate the confusion 11 AIL - that results from 'using the first * 1 III It of me tax levy to finance one fiscal year and the second installment to finance the next fiscal year. Attached is a summary of the advantages and disadvantages that I could identify,, One of the othercon, �lons, 16&%vJA be mentioned is that a change in the VilIage's fiscal & year would require a WWI or an eight-month year, when the change is implemented. If the change would be made at the end of the 1994/95 fiscal year (April 30, 1995) it would mean that the short year would run from 5/1/95 - 12/31/95 and then 1996 would be the first full year on the calendar year basis. INs will mean that, the budget process * the short year will end April 18, 1995 and the new budget cycle for 1996 will start about the of July 1995. This will require extra effort on the staff and the Village Board. A calendar showing the expected budget dales for 5/1/95 42/31/95 and 1/1/96 -a 12/31/96 is attachod. I believe the advantages of the change to a 4 lendar year for the Village's fiscal year far outweigh the disadvantages and that the period of 5/1/95 - 12/31/95 would be the bat time to make the change, Eac 7. T'here would be a one-time gain in vehicle license revenn of about $300,000 as twelve months revenue would be Mported for the short vear- However, the additional motn"es would be used to fund the street resurfacing Vtowam which should be completed prior tit the end of the short year. There would also be a one-time gain in liquor license revenue of about $40,000. On the & 0 0 other hand, th. would be a In b license fees of about $60,000. 11,2se amounts will not have a mataW impact on the General Fund. I Ahft ftip year, would be a *short s To change to a fiscal year that is the same as the MAG" year" of eight months to phase in ft new schadule. 11e Village's 1994/95 fiscal year enM s April 30, 1995o It would be necessary to it a "short year' (May 1, 1995 - December 3 1, 1995) to be able to start the new cycle. This would result in a loss of comparable for the short year,, However, one of the ways to overcome this shortcoming would be t ' o ty two years of *actual* budget in the fuhm radxw than one. This means that the short budget for 5/1/95 - 12/31/95 would include 1992/93 and 1993/94 actual ; the 1996 budget would u 1993/94 and 1994/95 actual figures; the 1997 budget would u 1994/95 and 5/95 -a 12/95,P the 1998 budget would u 5/95 - 12/95 and 1996; and then the I budget would u actual 1996 and 1997. Anodw during the transition would be the 5/95 - 12/95 budget cycle would end 9 4/18/95 and then the 1996 budget cycle would staft in mid-July 1995, Mlis will requm extra effort ftorn the staff and the Village Board. 2, The calendar year would not be as convenient for the'Village's auditm of the time that is required for income tax US 5'11!''! - CUM 1/1/% U/31/% ---- - --- ----------- ---- - ------ . . ........ . . ACMNII . . ... . .......... ... .111DAIE, 12/09/94 Revised Budget Estimates for current year completed. 8111195 12/12/94 Budget Worbheeft forwarded to Dep Directors, 8114/95 1103/95 Completed Budget Workahem returned to Finance Thep 9105/95 1106195 Revenue,,'", completed by Finance Deparbaeft, 9108195 1/13/95 to 9/15/95 1124195 Dqmmuud revims with Village, and Finance Direcaor. to 9/22195 1127195 Complete P Amrounts. 9/29195 2114195 I Iver Budget to V01 , ; Finance Co n► nisaion. 10113/95 2114195 Ptopom, d, Budget available for public inspectim at the Village Cle&lps 10/13195 Dine and the Mount erect Public Library. 2116195 & 3102195 & Review proposed Dudget, with the Finance Co ion. 3/16195 2/21195 Committee of the Whole - First Budget H (6:00 pm - 10:00 pm) 3/47/95 Commit ar of the Whole - Second Budget H (6:00 pm,, 10:00 pm) 3/21/95 4/04/95 4/18/95 5/01195 of the Whole - Village Beard Recoim n. First Reading of Proposed Budget Ordinaunce at Village Board Meeting. Hold Public Hearing, - 5ewnd Reading of proposed Budget Ordinance at Village Board Meeting. Approved Budget "able fbr distribution. * 10/19/95 * 11/02/95 11/16195 10/24/95 11/14/95 11/28/95 12/0"5'195 121191'95 1101196 VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT 0 TOO Michael E. Janonis, Village Manager FROM: David C. Jepson, Finance Director F" DATE: November 1, 1994 SUBJECT: 1994/95 Six -Month Budget Report a, One of the primary reasons for utilizing a formal six-month budget review process is to determine the effect of current -year operations on the Village's financial position. An analysis of revenue sources provides an indication of trends that may be developing for local based revenues such as property taxes, sales taxes, permits, and water charges as well as for State -shared revenues and other revenue sources. During the process, a review of expenditures helps to distinguish changes in priorities and/or unanticipated costs that have become apparent in the current fiscal year. The results of this process then provides information to show how these activities will affect the current and future fund balances of the various Village funds, I The process is particularly important for the 94/95 fiscal year because of the transition to a calendar year/fiscal year in 1996. The transition includes a "short fiscal year" for the period of May 1, 1995 - December 31, 1995 and then changes to a new fiscal year which coincides with the calendar year starting January 1, 1996. Longer-term planning is essential during this transition period because of the seasonal nature of certain revenues and expenditures. Some revenues that will be received during the "short year will be less than the amount received in a normal eight-month period, whereas some expenditures will actually cover a full twelve month period. The *information obtained in the six- month review of the 94/95 budget will help to assure an orderly transition to the new fiscal year and to overcome potential cash-flow problems. The six-month review includes an analysis of the activity in all Village funds with an emphasis placed on the operating funds. The operating funds include: the General Fund, Special Revenue Funds, Debt Service Funds, and the Water Fund. The other fund groups (C✓apital Projects Funds, Internal Service Funds and Pension Funds) are also evaluated, but the results do not exert as much influence over future budget considerations as the activities of the operating funds. Special attention was given to the General Fund and the Debt Service Funds because of the new revenue sources that were added in the General Fund in 1994 and the critical timing requirements for debt service payments. Attached to this memo is a schedule which shows the results of the review of the General Fund for 94/95 along with projected amounts for May -December 1995 and for the 1996 calendar year/fiscal year. A separate report will be presented which encompasses not only the short - tem requirements, but also the long-term obligations of the Debt Service Fu,nds. The short-term requirements of the Debt Service Funds will be summarized in this memo, and the complete report will be presented after the November 8, 1994 referendum vote for the Mount Prospect Library. The findings for the other funds will also be summarized in this memo, Michael E. Janonis Page 4 1994/95 Six -Month Budget Report This amount has not been added to the departmental budgets but is expected to be covered by the Contingency. The only changes reflected in the 94/95 departmental estimates are the aforementioned Police and Fire pension changes, an increase of $7,995 under Civic Groups for holiday lights and the reduction of $20,000 in the miscellaneous category because of the reduction in property tax rebates. All other changes, including increased medical insurance premiums, will be covered by the Contingency. The net increase of $50,700) in estimated expenditures is equal to the increase in Police and Fire pension revenues. We will continue to refine revenue and expenditure estimates for 94/95 and include updated figures in the May -December 1995 "short year" budget. This is the same practice that has been followed in prior years with the results proving to be fairly accurate. In 1993/94, actual expenditures were 99.8 % of estimated expenditures, and when Utility Taxes are excluded, actual revenues equalled 100.9 % of estimated revenue amounts. Revenues and Expenditures for the May -December 1995 short year are projected based upon the trends identified in the 94/95 six-month budget review along with certain assumptions. The assumptions for both revenues and expenditures are spelled out on page 2 of the schedule. The projections also take into consideration the seasonal nature and the timing of receipts and expenditures in the eight-month period. During this period, expenditures are expected to exceed revenues by $495,000 and will result in a draw -down of the General Fund balance. One of the primary reasons for the shortfall in May -December 1995 is because of the timing of property tax receipts. During this period, only the second installment of the 1994 property tax levy will be received and will be available to finance; May -December 1995 expenditures. The net effect of receiving only the one installment of property taxes is that the amount of revenue expected represents about 6.5 months of normal property tax revenue, but it will be used to finance 8 months of expenditures. If property tax revenues were received on a straight-line, or a monthly basis, normal revenue for 8 months would be about $3,000,000. This is about $575,000 more than the projected receipts and would more than cover the shortfall. Although the Village will realize a shortfall for May -December 1995, one of the main reasons for changing to a calendar year/fiscal year is the schedule for the levy and collection of property taxes. With a May 1 - April 30 fiscal year, the second installment of the previous fiscal year and the first installment of the next fiscal year are used to finance fiscal year expenditures. For example, for the 1994/95 fiscal year, the second installment of the 1993 tax levy and the first installment of the 1994 levy make up the expected property tax receipts.. Under a calendar year/fiscal year, both installments of the same tax levy will finance the fiscal year. Michael E. Janonis Page 3 1994/95 Six -Month Budget Report 6 Real Estate Transfer Tax - Although Real Estate Transfer Tax revenues have held up well for the first six months of 94/95, they are expected to decrease for the balance of the year due to higher interest rates. Revised estimates are $50,000 less than the amount budgeted. Utility Taxes - When the 2% Utility Tax was adopted March 1, 1994, the Village did not have a good basis for estimating revenues. We have received seven months' receipts at this time and it appears that receipts should be about $245,000 more than budgeted. The tax on gas and electric use has fluctuated considerably over the past several months while the telecommunications tax has been fairly constant. Based on current projections, we are expecting to recmve but $22,000, per month for the gas utility tax, $45,500 for electric, and $50,000 for the telecommunications tax, Total receipts for the 94/95 fiscalyear are expected to be $1,395,000, Licenses, Permits,and Fm - Total revenues for this category are expected to be down $35,850 0 with permit related fees about $75,000 less than the amount budgeted. Total pemut related fees for 94/95, estimated at $255,000, are almost $300,000 less than the $552,817 received in 89/90. These types of reductions mirror the changes in building activity in the Village and have significantly affected the revenue base in the General Fund. Police and Fw*e Pension Revenues - The amount of Police and Firepension tax levies and the 0 a portion of personal property replacement tax that is allocated for Police and Fire pensions is reported as revenue in the General Fund. An identical amount is reported as expenditures in Police and Fire Department expenditures. Revenues and expenditures are expected to be $50,700 more than originally budgeted because of an increase in the 1994 tax levy, IF .� iii - �� ��: IP The last item under expenditures is for medical insurance premiums. In 1993/94, medical claims were down $322,908 from 1992/93. As a result, the premium that was being paid from the General Fund to the Risk Management Fund was reduced," accord 'ingly, However, the claims for 1,994/95are higher iu than anti ted and as a result, our internal, premm for the General Fund will *incrcipal 1� *- $259300* Michael E. Janonis Page 6 1994/95 Six -Month Budget Report Expenditures in the Community Development Block Grant Fund are expected to be $99,500 more than the amount budgeted. The Single -Family Rehab Program was increased $75,000, Street Lighting $20,000 and Equipment $4,500. These amounts will be offset by additional grant revenues and will, not result in an excess of expenditures over revenues. However, a budget amendment will be required. Debt Service Funds - Debt Service Funds are grouped into six categories based upon the revenue sources that are being used to finance the principal and interest payments. The six revenue sources are property taxes, property tax increment, the first 1/4C home rule sales tax, the second 1/4C home rule sales tax, special service area taxes and water revenues. The Village started the 94/95 fiscal year with combined cash balances for all Debt Service Funds of $2,864,745 and we should end the year with balances of $2,830,125. However, those balances will drop to $1,760,000 at the end of 1995 and then build back up to about $2,045,500 at the end of 1996. Fund balances in the area of $2 million represent about 65% of our annual debt service requirements. This is a very satisfactory level to maintain for these funds. Water Fund - In the Water Fund, we are estimating water sales to be 50,000 (1,000 gals.) greater than had been budgeted. This will result m* approximately $150,000 more in revenues than had been budgeted along with additional water purchases and other costs of about $100,000. The net result should be about $50,000 being added to fund balance at the end of the year. Capital Projects Funds - Each of the Flood Control projects and the Downtown Redevelopment projects are expected to be completed in the current fiscal year. The Public Works Department is still working with the EPA to determine the amount of funding for the Flood Control projects from EPA loans compared to the 1994 bond proceeds. These issues will be resolved and will be included in the May -December 1995 budget. Additional Flood Control projects in the May -December 1995 period will be dependent upon the level of EPA funding received in 94/95, Under the Street Improvement Program, the resurfacing project has been completed but approximately $2.75 million in street reconstruction projects will be deferred until May -December 1995. Each of the items under Village Improvements and Equipment will be completed and/or acquired in the current year. Under Community Improvements, the Melas Park project is proceeding, but the Addison Court project is being deferred and the $145,000 appropriated for the acquisition of property on Central Road is no longer needed. Any monies earmarked for Capital Projects that, will not be expended in the 94/95 fiscal year will be carried over to the next budget period. Michael E. Janonis. Page 5 1994/95 Six -Month Budget Report Expenditure "targets" for May -December 1995, are based on departmental percentage increases that are, included in the assumptions on 'the sec, ond" page. The, 'increases range from 3.5 % to 4.25 % and average, 185 % on an, annualized basis. WbenPoliic.and Fire pension amounts are excluded from the totals, the annualized expenditures for May -December 1997 equal 3.85 % The projections for 1996 use the same basis and assumptions that were used for 1995 with one 0 significant exception. For 1996, $600,000 has been added to the expected sales tax receipts for Home Depot and the remodeled Jewel Store at Rand"hurst., With this addition, revenues are expected to exceed expenditures by $122,0450. Ibis is avery signiricant,assumption and will need to be monitored very closely. Ex dftuire Ppen rod "Iections, use the same, assum tions, that were used, for 1995., Exclus ve, of pensions, i P the 0 annualized, "increase is 3.85 % Wben the toWrs, for the 8 month period of 1995 and the 12 month period of 1996 are added together, they represent a combined increase of about 6.5% over the 20 month period. 0 The projections for 1995 and 1996 provide a base to start planraing for these, periods. Changes in revenues and expenditures will be monitored closeily and updated''appropniately, Special Revenue Funds - The Special Revenue Funds include the Refuse Disposal Fund, Motor Fuel Tax Fund and the Community Development Block Grant Fund. Revenues are expected to exceed expenditures in the Refuse Disposal Fund by about $180,000. This was anticipated when the new refuse contract was accepted and the 1993 and 1994 tax levies we're adjusted. The additional revenue in 94/95 will provide cash-flow requirements for the 1995 short year, Michael E. Janonis Page 8 1994/95 SI*LX-Month Budget Report In addition to information for 1995 and 1996 that was obtained in the six-month budget review, a number of areas where amendments to the 94/95 budget are needed were identified. These items will be reviewed more closely during the al preparation of the 1995 budget and will be included in a budget amendment ordinance in January 1995. Ene Michael chael E. Janonis Page 7 1994/95 Six -Month Budget Report The Village uses Internal Service Funds to account for all insurance transactions and to finance vehicle replacements. Insurance transactions are reported in the Risk Management Fund and vehicle replacements are included in the Vehicle Replacement Fund. By using Internal Service Funds, each department pays a proporti ' onate share of the cost of insurance, and fluctuations to departmental operating budgets are reduced when major vehicle purchases are made. In the Risk Management Fund, medical claims are running higher than budgeted, but workers' comp and liability claims are less than expected. At this time, overall expenditures are not expected to exceed the budgeted amount. In the Vehicle Replacement Fund, no material changes are expected in budgeted amounts. Pension Funds - The Police, Pension Fund has been using a, money manager since 1992 but changed' to two, new managers as of 'May lo 1994. For thefirst time, the Fire Pension Fund sitarted, us managers as of May 1, 1994. The bond market has been bleak since the first of the year, and it is too early to tell what results these managers will produce. However, as of the first six months, it appears that revenues will be significantly lower than had been anticipated. Pension expenditures should be within the amounts that were budgeted but amendments will be needed because of the money manager fees. 40 41 qyq a Over the past ten years,' the Village has contributed an average of 5.7% of covered payroll to the Police Pension Fund and 1.3 % to the Fire Pension Fund. In comparison, over the same period the Village has contributed an average of 8.4% (plus FICA) to the IMRF Fund. The latest actuarial valuations (April 30, 1993) call for a contribution of 13-98 % to the Police Pension Fund and 16.49 % to the Fire Pension Fund. These higher contributions will be realized by allocating a greater portion of the tax levy for Police and Fire Pensions. The six-month budgetreview process has, provided the startingpoint. for preparing the M,4y�-December 1995 budget,, and has provided, a, basis for plannmg the calendar year/fiscal year budget. for 1996. it is our intention to include a 1996 "Forecast Budget'"'. along with the 1995 short year budget. This will be a change in the Village's budget process, whereby a two-year budget will bepresented starting in 19960 VILLAGE. OF MOUNT PROSPECT General Fund Revenues and Expenditures 94195 Budget through 1196 - 12196 Projected Schedule 1 Page 1 (l) Please we Page 2 for the assumptions that are being used. (2) Police and Fire Pension Revenues represent Personal Property Replacement Tact and property tax levy amounts. Identical amounts are reported ars expenditures in the Police and Fire Departments. Police and Fire Department Expenditures below include.- 94195 Police $2729200, Fire $278,500; May -Dec 95, Each at $372,000; and 1946, Each at $433,000. 94195 94195 5/95-12/95 1/96-12/96 Budget Estimate Projected (1) Projected (1) Revenues: Property Takes $ 4, 495,000 $ 4, 507, 550 $ 2, 426, 700 $ 4, 677, 404 Sales Tax 5,8509000 59650,000 3,800000 61350,000 Home Rule Sales Tax 180,000 3009000 320,000 State Income Tax 2, 400 p(M 2t5000000 11800p000 208501,000 State Sales & Use Tax 395,000 4280000 282,500 440,Ooo Food +fit Beverage Tax 5500000 525,000 295,004 432,5010 Real Estate Transfer Tax 575,000 525,040 4000000 5502000 Utility Taxes 111500000 1,395,000 950,000 1,540,000 Other Taxes 132,500 1290500 72,500 135,250 Licenses, Permits, Fees 2,204,000 2,16$,150 1,773,100 2,1$0,500 Intergovernmental Revenue 218, 600 222, 9OO 143,000 232,600 Service Charges 416,000 416,300 282, 80O 427,000 Fines & Forfeits 319,0013 3402500 220,oOO 338,000 Investment Income 172,500 192,500 145,000 2209000 Other Income 4809800 504o750 150p400 227,600 Police/Fire Pension Revenues (2) 00 5 a J @000_ 8,66 00 I I A,- _0 Total Revenues $20,0389400 $20,0551850 $13,785,000 $21,786,850 mom Expenditures: Public Representation $ 68 , 945 $ 68p945 $ 540300 $ 71, 200 Village Manager's Office 4419395 441v395 306 pOOO 470,800 Communications Division 245,445 2450445 169,400 259,700 Village Clerk's Office 179o350 1799350 123,700 189,800 Finance Department 957v695 957,1595 6600800 11013,500 Inspection Services 7260525 726,525 5039700 775,7010 Police Department (2) 6, 443 ,460 6,495,660 4, 697, 300) 7,104, 800 Fire a t (2) 59625,060 59623,560 4,077,900 6,140,100 Central Dispatch 395,725 3950725 2739100 418,800 Human Services 4649625 464,625 320, 6OO 4910700 Planning Department 294,005 294,005 202,9013 311,200 Streets fir. Public Property 39215,535 31215,535 20218,700 3,4039000 Engineering Division 4390710 439,710 303,400 465,700 Streets - Resurfacing 300,000 300,000 2OOtOOO 300,000 Civic Groups 102,005 1109000 77,300 114, 800 Pensions & Miscellaneous 49,0013 29,000 239100 30,1 Cao Contingencies K�ow 67 8 103M Total Expenditures $19;998,480 $20 04%180 $149280 000 $21,5649400 (l) Please we Page 2 for the assumptions that are being used. (2) Police and Fire Pension Revenues represent Personal Property Replacement Tact and property tax levy amounts. Identical amounts are reported ars expenditures in the Police and Fire Departments. Police and Fire Department Expenditures below include.- 94195 Police $2729200, Fire $278,500; May -Dec 95, Each at $372,000; and 1946, Each at $433,000. I VIOLL'Atyz OF MOUNT PROSPECT General Fund Estimated Revenues and Expenditures Assumptions for 5195 ft 12/95 and 1/96 -12/96 Property Taxes The amount for 5/95 - 12/95 represents the second installment of the 1994 tax levy. The amount for 1/96 - 12/96 assumes the total 1995 tax levy increases 4%. Sales Tax Home -Rule Sales Tax I � Food &,Bevemp Tax Real Estate Transfer Tax Service Charges Utility Taxes I Other Taxes Schedule 1 Page 2 I % Annual Increase plus $600,000 in 1996 due to the opening of Home Depot and the Jewel at Randhurst Food and Beverage Tax amounts reflect a decrease in the tax rate from 1 % to 3/4 % January 1, 1995 5% Annual Increase 396 Annual Increase State Income Tax Based on Illinois Municipal League estimates of the effect of July 1, 1994 and July 1, 1995 changes in the distribution formula. Intergovernmental Revenue 3% Annual Increase State Sales & Use Tax Licenses, Permits, Fees Fines Estimated Trend Increases Investment Income Police & Fire Pension Revenue, Based on 1995 and 1996 Tax Levies plus Personal Property l' Replacement Tax i . . . ......... # 1 i 10 it Street Resurfacing $200,000 for May -Dee 1995 - $300,000 for 1996 village Administration 4.0% Annual Increase Inspection Services Fire Department 4.0% Annual Increase (Exclusive of Pensions) Police Department 4.25% Annual Increase (Exclusive of Pensions) Other Departments/Divisions 3.5% Annual Increase Contingencies 1/2% of total Expend ' itures excluding Contingencies & Pensions 40000000 .... ON MENEEMENNOWWWWO *WW Michael B. Janonis Page 2 1994/95 Six -Month Budget Report The attached schedule is an update of a schedule presented with an August conditionVillage's financial budget amounts, r projected amounts for the May -December 1995 short year and the 1996 calendar year/fiscal year. For 94/95, revenues are expected to be $20,055,850 compared to budget revenues of $20,038,400, and expenditures are expected to be $20,049,180 compared to budget expenditures of $19,998,400. The net result is expected to be an excess of revenues over expenditures of $6,670., For the short fiscal year for May 1, • December 9 •5 expenditures are expected to be $495,000 greater than revenues, and for the 1996 calendar year/fiscal year, revenues are expected to exceed expenditures by $122,4506 The overall results on the attached schedule are similar to the results presented in August 1994. However, there are a number of significant changes that are included in the current report that are explained below: Sales 'Tax - The level of Sales Tax revenue continues to be a major concern for financing Village services. After consistent annual increases of 7 to 8% in the 1980's, sales tax receipts peaked in 1990 at $5,770,367 and have not increased since that time. Sales Tax revenues actually declined to $5,677,672 in 1992/93 and to $5,662,799 in 1993194. We had expected an increase in 1994195 due to the general improvement of the economy. However, based on five months' receipts it looks like receipts this year will again be in the area of $5,650,000. This is $200,000 less than the . budgeted amount. Mame Mule Sales Tax - The amount of Home Rule Sales Tax included in the 94195 General Fund budget represents the revenue expected from the second one-quarter cent tax that goes into :effect January 1, 1995. This revenue was included in the General Fund budget prior to the sale of the Street Improvement Bonds in March 1994. However, due to the tinning of sales tax receipts and 1995 debt service requirements, the entire amount realized in 94195 will be deposited in the Street improvement Debt Service Fund. Approximately 65 % of these receipts will be deposited in the Debt Service Fund in May -December 1995, and approximately 75 % in 1996. After 1996, approximately 50 % will be put into the Debt Service Fund and 50% in the General Fund. State Income Tax - State Income Tax revenues are expected to be about $100,000 more than the amount budgeted. The budget amount was based on Illinois Municipal League estimates of a change in the distribution formula that went into effect July 1, 1994. The estimates reflect higher receipts than were anticipated. "VILLAGE, 01F MOUNT PROSPECT FINANCE DEPARTMEENT TO: Michael E. Janonis, Village Manager 6 FROMO David C. Jepson, Finance Director DATE: November 3, 1994 SUBJECT: 1994 Proposed Tax Levy Ordinance During the discussions of the Mount Prospect 2000 Strategic Plan, the decision to add new revenue sources in 1994 made it possible to cap the increase in the 1993 tax levy at 5 % and to limit increases in subsequent years to 4 % . Based upon these percentages, a 1993 tax levy of $8,091,334 was adopted and estimates of the 1994-1997 levies were made using a 4 % annual increase. The estimated tax levy for 1994 reflected a 4% increase and was included in the 1994/95 budget at $8,414,972. These percentages and amounts were established prior to the receipt of bids for a new refuse disposal contract that would take effect August 1, 1994. The refuse disposal contract bids were much better than had been anticipated, and as a result, a decision was made to abate the 1993 tax levy by $175,000 and to reduce the proposed 1994 levy by $250,000. When these adjustments were made, the 1993 levy was reduced to $7,916,232 and the 1994 levy was estimated at $8,164,972. These changes reduced the overall percentage increase from 5 % in 1993 to 2.7 %, and were expected to result in cumulative tax levy savings of $1,236,524 over the five year period of 1993 - 1997. The 1994 tax levy has since been revised downward from $8,164,972 to $8,140,931. This change will reduce the percentage increase for 1994 from 4 % to 2.8 % 0 After the total amount of the tax levy has been determined, the levy is then allocated to four general purposes based upon the needs and commitments of the Village. The highest priority is the requirement for the Village's general obligation bonds. The next priority is for Police and Fire pension obligations, followed by the needs of the Refuse Disposal Fund. After these requirements have been satisfied, the balance of the tax levy goes to the General Fund. Attached Schedule I shows the actual allocations for the 1993 tax levy, the proposed allocations for 1994, and the estimated allocations for 1995 - 1997. The 1995 - 1997 allocations include a fifth category which is listed as "Uncommitted." The Uncommitted amounts come about by continuing to use a 4% annual increase for the total levy, and by leaving the General Fund allocation at the level that had been determined prior to the adjustments that were made possible by the lower refuse disposal contract. Michael E. Janonis Page 2 1994 Proposed Tax Levy Ordinance The Uncommitted amounts for 1995 - 1997 provide some financial flexibility for the Village over the next several years. Although we have projected tax levy needs through 1997, it is not unusual for priorities to change or to be faced with a need to provide resources to finance new services. The availability of these uncommitted amounts provides the opportunity to address future needs, to place the monies in a "'rainy -day" fund, or possibly to reduce future tax levy amounts. Schedule I also shows Equalized Assessed Valuation (EAV) and the expected tax rates over the 1993 - 1997 period. EAV was $923.2 million in 1993 and is expected to top $1 billion ($1,025.7 miWon) in the 1995 triennial reassessment. The tax rate was $ .858 in 1993, it is estimated at $ .873 for 1994 and at $ 875 for 1997. Schedule 1 shows the expected tax levies, EAV, and tax rates on a prospective basis. Schedule 2 shows similar *information on a historical basis. This schedule shows actual EAV, total tax levies, the annual percentage change, and tax rates from 1984 - 1993 along with the estimated amounts for 1994. The schedule shows double-digit tax levy increases from 1985 - 1988, then a moderating trend starting 0 m 1989 and culminating in a proposed 2.8 % increase in 1994. The tax rate was $ .898 in 1984, rising to $1.08 in 1988 and then declining to $ .873 in 1994. Schedule 2 clearly shows the efforts of the Village Board to limit the Village's reliance on property taxes for funding Village services. Since 1990, the increases have been 3.8%, 4.0%0 5.0%p 2.7% and 2.8 %. These more moderate increases have been made possible because of the diversification of the Village's revenue base. The amounts mentioned above and on Schedules I and 2 include only the Village's share of the property tax levy. When the Village adopts its tax levy ordinance, it will also need to *include the tax levy request of the Mount Prospect Library. The Library requested a total levy of $2,630,000 in the 1994/95 budget, and depending on the outcome of the referendum vote on November 8, 1994, this amount may be increased. Whatever amount is levied for the Mount Prospect Library will be added to the Village's tax levy ordinance, The tax levy notification requirements call for the Village to determine the total amount of the 1994 tax levy at least 20 days prior to the public hearing that is scheduled for December 20, 19940 This means that a resolution which states the total proposed tax levy must be adopted by the Village Board prior to December 1, 1994. The tax levy ordinance would be presented for a first reading on December 6, 1994, publication would take place on December 9, 1994, and the public hearing and the second reading of the ordinance would be scheduled for December 20, 19940 DCJ/sm Enc V-4 W ow 4w 460 qw 4=0 goo 4=0 4w omp wo gap 4w w 0 quo 01% ft VA ♦ 0 4w qMM4 ow 00 N & qp N .0 00 409� L 44 401 RMW 4IIIIIIIIIIP RIIIIIIIIIIII0 4w am 1 400 w 0 quo 01% ft VA ♦ 0 4w qMM4 ow 00 N & qp N .0 00 409� L 44 401 C4 § 8 § 1 e4 V-4 w 0 d NMI 01% ft VA 00 eq qMM4 & 00 & tl*- N 00 409� 44 44 401 qwI co voo § 0 p § 1 V-4 *0 d NMI 00 kn 00 409� 44 44 • 00 409� CA "PI W �i a x c� � .. . . ...... _,", . ..... VILLAGE OF MUUNT POSPECT VILLAGE PROPERTY -TAX LEVIES AND TAX RATES ............... Tax Levies Tax Rates .. . . . ...................................... . ..... Tax Levy Tax Rates . ............. 11--1.111,11.11,11,11,11,11, . ......... Equalized Assessed . ...... ­.- .......... . . . . ........... 'Village Extended .......... ......... Annual % Village Year Valuation Tax Levy Change Tax Rate 9 8X453,833,2-4---$4 E 165 1 1511 mmmmm 1985 517)263)736 4,853,892 11.7% .8981 1986 5411377,360 53258,016 13.0% .969 1987 555, 4270 854 5)8011292 10.3% 1,025 1988 590)7780708 6)3811030 10.0% 1.08 1989 73510791199 617931917 6.5% .921 1990 77517031364 7;0571533 3.9% .910 1991 791 754 81 E, 7339159 4.0% .927 1992 91336931108 7$706,088 5.0% .844 1993 9231224$246 719161232 2.7% .858 1994 Est 9321456,00qj,�8,1 C , 931 2.8% 14; 17T* f 1 1 Thursday, November 10, 1994 7:00 p.m. Trusteesm ViHage II Accept Minutes of July 28, 1994 and September 29,1994 ITITI oil IM6 LM FLV 'Tax Levy Ordinance Other Business _i 1 i 1 If I NOTE: lowy individual who would like to attend this meeting but because of a disability needs son't accommodation to participate should contact the Village Manager's Office at 100 South Emersor, Street, Mount Prospect, (708) 392-6000, ext. 5327, TDD (708) 392-60640 MAYOR GERALD L FARLEY TRUSTEES GEORGE A. CLOWES TIMOTHY J. CORCORAN RICHARD N. HENDRICKS PAUL WM. HOEFERT villagle of Moun MICHAELE W. SKOWRON Prospect, IRVANA K. WILKS VI MAWASER 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL E. JANONIS WILLAGE CLERK CAROL A. FIELDS NOTICE Phone: 708 / 392-6000 Fax: 708 / 392-6022 TDD: 708 / 392-6064 NOTICE IS HEREBY GIVEN THAT the President and Board of Trustees of the Village of Mount Prospect will accept the invitation of residents and attend an informal neighborhood meeting at Robert Frost School, 1308 South Cypress, Mount Prospect, Illinois at 7:00 PM on Monday, November 7, 1994. The purpose of this neighborhood meeting is to hear and discuss problems and concerns involving the neighborhood. Carol A. Fields Village Clerk Dated this 4th day of November, 1994. November 1, 1994 THE OMEETING OF THEr HAS BEEN CANCELLED. THE NEXT NEETING IS SCHEDULED FOR NOVEMBER 21, 1994. AN 4 MAYOR ; GERALD L FARLEY TRUSTEES GEORGE A CLOWES TIMOTHY J CORCORAN RICHARD N HENDRICKS PAUL WM, HOEFERT MICHAELE W„ SKOWRON V1611ag13 f M".'ount Prospect IRVANA K. WILKS VJL,LAG*, MANAGEA MICHAEL E. JANONIS 100 South Emerson Street Mount Prospect, Illinois 60056 ros P VILLAGE CLERK CAROL A. FIELDS Phone: 708 /" 392-6000 Faux: 708 ' 392-6022 TOO: 708 ' 398-6064 November 1, 1994 THE OMEETING OF THEr HAS BEEN CANCELLED. THE NEXT NEETING IS SCHEDULED FOR NOVEMBER 21, 1994. AN I MAYOR GERALD L FARLEY TRUSTEES GEORGE A. CLDWES TIMOTHY J. CORCORAN RICHARD N. HENDRICKS PAUL WM. HOEFERT MICHAELE W. SKOWRON IRVANA K. WILKS VIUAGt MANAGER MICHAEL E. JANONIS VILLAGE CLERK CAROL A. FIELDS DEPUTY VILLAGE CLERK Village of Mount P rospect 100 South Emerson Street Mount Prospect, Illinois 60056 1 7 z THE REGULAR COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD SCHEDULED FOR OCTOBER 25, 1994 HAS BEEN CANCELLED ALL aim 10 MAYOR GERALD L FARLEY TRUSTEES GEORGE A. CLOWES TIMOTHY J. CORCORAN RICHARD N. HENDRICKS PAUL WM. HOEFERT MICHAELE W. SKOWRON Village alf Mount Prospect IRVANA K. WILKS VW A11AQ*R 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL E. JANONIS VIUAGE CU RK CAROL A. FIELDS Phone: 708 /392-6000 Fax: 700 / 392-6022 AGENDA TDID: 708 / 392-6064 BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, October 26, 1994 Village Hall 100 South Emerson Street 719130 P.M. I. CALL TO ORDER 11. ROLL CALL III. APPROVAL OF ME14UTES IV. OLD BUSINESS A. Update Status of Pine/Wille Redevelopment Project Area B. Review Northwest Electric Supply Expansion Plans C. Parking Study - Results of Survey and Alternative Solutions Vol NEW BUSINESS A. Review Possible Retail Interior Grants (Facade) Vi. ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Planning Department, at 100 South Emerson, Mount Prospect, Illinois 60056, 708-392-6000, Extension 5328, TDD #708-392-6064* AGENDA ZONING BOARD OF APPEALS Regular Meeting Thursday, October 27, 1994 7*030 P.M. Senior Ci*ta*en Center 50 South Emerson Street 1"IN WIF Phone: 708 / 392-6000 Fax: 708 / 392-6022 TDD: 708 / 392-6064 to The petitioner is seeking a variation to Section 14.1005.B. I to allow the construction of a porch with an overhead roof with a front yard setback of approximately Z4, 54 feet instead of the minimum so required 30 feet. The Zoning Board of Appeals is final in this case. (SEE NOTE) I ZBA:.44-,V-94,,All PrAitl .,Panersi, 950 N.E l'm'hM..qt-,R 150 Rand &oad The petitioners are requesting a variation to Section 14.2224 to allow 109 parking spaces instead of * the minimum required 132 to allow the building to be occupied by retail units as well as offices. The Zom*ng Board of Appeals is final in this case. (SEE NOTE) The petitioners are seeking a Conditional Use as required in Section 14.1703 to allow a day care center to operate at Brentwood Square Shopping Center. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of November 15, 1994. to MAYOR GERALD L FARLEY TRUSTEES GEORGE A,,, CLOWES TIMOTHY J, CORCORAN RICHARD N. HENDRICKS PAUL WM, HOEFERT MICHAELE W,, SKOWRON IRVANA K. WILKS VILLAGE MANAGER 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL E, JANONIS VILLAGE CLERK CAROL A,,, FIELDS AGENDA ZONING BOARD OF APPEALS Regular Meeting Thursday, October 27, 1994 7*030 P.M. Senior Ci*ta*en Center 50 South Emerson Street 1"IN WIF Phone: 708 / 392-6000 Fax: 708 / 392-6022 TDD: 708 / 392-6064 to The petitioner is seeking a variation to Section 14.1005.B. I to allow the construction of a porch with an overhead roof with a front yard setback of approximately Z4, 54 feet instead of the minimum so required 30 feet. The Zoning Board of Appeals is final in this case. (SEE NOTE) I ZBA:.44-,V-94,,All PrAitl .,Panersi, 950 N.E l'm'hM..qt-,R 150 Rand &oad The petitioners are requesting a variation to Section 14.2224 to allow 109 parking spaces instead of * the minimum required 132 to allow the building to be occupied by retail units as well as offices. The Zom*ng Board of Appeals is final in this case. (SEE NOTE) The petitioners are seeking a Conditional Use as required in Section 14.1703 to allow a day care center to operate at Brentwood Square Shopping Center. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of November 15, 1994. Zoning Board of Appeals Agenda Page 2 1p NIM-MRIEW The petit -toners are requesting a variation to Section 14.905.8.2 to permit parking to be placed within the required front yard setback. Upon completion of the public hearing, Village Board action Will be required for this case at their meeting of November 15, 1994. i . III I I I 111 � 1 11111, 111 Critmilm''11,11! I "!! � I I I I MIETI-11 The petitioners are seeking the following: 1. A map amendment as permitted in Section 14.203.D to allow the rezoning of a portion of the subject property ftom. C-R Conservation/Recreation to R-1 Single Family; and 2. A variation to Section 14.905.E to allow parking within the front yard setback. Upon completion of the public hearing, Village Board action Will be required for this case at their meeting of November 15, 1994, NOTE: In all cases where the Zoning Board of Appeals is final, a five (5) day period is provided for anyone wishing to appeal their decision. No permit will be 'issued until this period has elapsed. Appeal forms are available in the Planning Department. Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Planning Department, at 100 South Emerson, Mount Prospect, Hfinois 60056, 708-392.,6000, Extension 5328, TDD #708-392-6064. FINANCE COMMISSION The Finance Commission Meeting scheduled for Thursday, October 27, 1994 has been cancelled. N 0 linutes of the Meeting September 29, 1994 The meeting was called to order at 7:09 p.m. Those present included Chairman Richard Bachhuber, Commission Members Joe Etchigham, Vince Grochocinski, Jim Morrison and Ann Smilanic. Chairman Bachhuber introduced Joe Etchingham, the newest member of the Finance Commission. Mr, Etchm"gham was appointed to fill the vacancy created when Commission member Paul Davies moved out of the Village, Chairman Richard Bachhuber also announced that Finance Commission member Earl Sutter had resigned and moved out of state. 14, ffmt MEMO The minutes of the July 28, 1994 meeting will be accepted at the October meeting, r =Wf The Village's Comprehensive Annual Financial Report for the Fiscal Year Ended April 30, 1994 was presented to Commission members by Finance Director David Jepson. The report contains three sections: Introduction, Financial and Statistical. The Financial section is the audited section. The Introduction, which contains the Finance Director's transmittal letter, and the Statistical section, which contains 10 year trend information on revenues, expenditures, tax levies and debt as well as other demographic and statistical information, are unaudited,, 0 Mr. Jepson focused on the transmittal letter stating that the letter is Wended to provide an overview and contains basic *information about the Village, the Accounting System and Budgetary Control, General Governmental Operations, Debt Admmistration, harsh Management and Investments and the economic climate of the community itself. Mr. Jepson first reviewed the results of the General Governmental Operations (the General, Special Revenue and Debt Service Funds) and noted that over 60% of the Village's revenues come from various taxes. One notable increase in those taxes was in the property tax *increment from the district which was expanded in January of 1993. Taxes increased from $364,580 in 1993 to $504,283 in 1994, an increase of 38.3%. Sales tax revenue which was $5,662,794 has not shown an increase in the past six years and decreased $202,541 or 3.5 % in 1994. Although Total Revenues and Other Sources decreased $891,366, or 3.5 %, total revenues which were $24,, 48,701 actually increased $1,1'24, 779 or 4.8 % 0 Expenditures and other financing uses for general governmental functions totaled $27,244,668, an increase of $4,240,03;5 or 18.4% over 1993. A significant portion of that increase was due to the I in -substance defeasance of $1,4'' 0,000 of the Series 1992A bonds and costs of $355,405 associated with an advance refunding. The balance of the increase in Debt Service expenaitures, is the result of increased principal payments. Other areas reflecting significant increases were in Public Safety and Highways and Streets. The increase in Public Safety of $1,309,838 is due to higher personnel 91 costs and benefit provisions. The increase in Highways and Streets is due primarily to a $500,000 increase in the resurfacing program, Mr. Jepson reported that the Village's bonded debt has been rated Aa by Moody's Investor Service since 1973 and that rating was confu-med for the Village's General Obligation Bonds, Series 1994A and B which were issued in March of 1994. The Water and Sewer Fund recorded a net income of$149, 80,E for the fiscal year that ended April 30, 1994. The Water and Sewer Fund continues to remain strong with net working capital of $2,786,202 and cash and investments totaling $2,202,4790 The Risk Management Fund reported total fund equity of $1,533,429 as of April 30, 1994. The00 Village's self-insurance program which includes the admuustration of claims for property losses, general and automobile liability, workers' compensation and employees' and retirees' medical benefits is accounted for M* the Risk Management Fund, I The Police and Fire Pension Funds have achieved full funding as of May 1, 1993. The Police Pension Fund is at 105.4% and the Fire Pension Fund 107.7%. It is the Village's intention to continue to maintain full-fundig in each fund. The Village has Placed a high priority to ensure that all monies due the Village are collected and deposited as promptly as possible. The Village pools the cash of various funds and as a result almost every fund has *investment 'income regardless of the fund's size. Total interest income earned in all funds during the fiscal year that ended April 30, 1994 was $4,213,823 compared to $4,134,841 for the previous fiscal year for an increase of $78,982. The economic outlook for Mount Prospect remains favorable. The Village is located on the eastern edge of the "Golden Corridor" which extends along Interstate 90 from O'Hare to Elgin and over 40 the past twenty years, this particular area has been one of the fastest growing areas in the entire Midwest. Over the last ten years, Mount Prospect itself has added over $120 million in residential 42 construction value and over $200 mii llion n commercial and industrial construction to its tax base, include00ASome of the major development projects currently in progress 139 new condonumums and 7,500 square feet of retail space in Target Area G of the Downtown Redevelopment District as well as two new buildings under construction and two existing buildings planning major expansions 'in the Kensington Center., In addition a Home Depot store has received zoning approval with construction scheduled to start by the end of 1994 at the Randhurst shopping Center. Mr, Jepson noted that with increasing property values, access to transportation, outstanding schools and parks, and economical municipal services the Village will continue to attract residents, employers and customers. These factors coupled with the commitment by Village officials to address emerging issues have enabled Mount Prospect to achieve its strong financial position, 2 VA Mr, Jepson advised the Finance Commission that the upcoming budget would be an 8 -month budget in preparation to the change to a calendar year in 1996, The next Finance Commission meeting scheduled for October 27 will discuss Village debt. There will be a combined November/December meeting December 1 and the 6 -month budget review will be on the agenda. Also, February 23, March 9, March 23 and April 6 are the dates scheduled for the Finance Commission review of the 1995 budget. V &I*Q==, The meeting was adjourned at 9:00 p.m. CLW/gym Respectfully submitted, Carol L. Widmer, Assistant Finance Director 3 Minutes of the Meeting July 28, 1994 The meeting was called to order at 7:13 p.m. Those present included Chairman Richard Bachhuber., Commission Members John Engel, Newt Hallman, Ann Smilani*c, and Earl Sutter. Also present were Finance Director David Jepson, and Assistant Finance Director Carol Widmer. Commission member Tom Pekras arrived at 7:18 p.m. Commission Members Vince Grochocinski and Jim Morrison were absent. UN11i MA mv� Z The minutes, of the May 26, 1994 meeting were accepted as presented, Finance Director David Jepson distributed a copy of Police Chief Ron Pavlock's June report to the Manager dated July 13, 1994, 'in which Chief Pavlock compares police activity for the first six months of 1994 to the first six months of 1993. This report reflects the three new *officers that were approved by the Village Board in the 1993/94 budget. All categories in the report show increases in enforcement activity. Particularly notable is the increase in DUI arrests from 79 in 1993 to 143 in the sameperiod. in 1994. Other significant increases were in the number of adults and juveniles arrested in the first six months of 1994. Juvenile arrests *increased from 210 to 271 or 29%, and adult arrests increased from 836 in 1993 to 1,267 *in 1994, or 51.6%. Finance Director David Jepson reviewed the Village's current purchasing procedures and the recent changes that have been made to help streamline the process. Currently the Village operates with go a decen 1 purchasing process in which each department does their own purchasing. All purchase orders are signed by the Department Director and the Finance Director. Purchase orders which total $500 or more require the Village Manager's signature as well. Current Village Code requires that any purchase over $4,000 must be by sealed bid. Changes to the present policy will include requiring the Village Manager's signature only on purchase orders totaling $1,000 or more, and while purchases Over $4,000, but less than $10,000 will be by sealed bids, they will not require VWage Board approval. The purpose of these changes is to streamline operations while still 10 a maintaining essential I i controls over the purchase operation, Commissioner Earl Sutter asked Mr.Jepson to review the internal controls that are in place. Mr. Jepson stated that the dollar amounts on all purchase order line items are checked to be sure that amounts have been budgeted and that funds are iavailable, and only then does the Finance Director sign the purchase order. Before payment s made, a receiving ticket and invoice signed by the department is required. A formal payment listing is presented to the Village Board for their approval and bank reconciliations are completed on a timely basis each month. TIA4111! Prior to the discussion of Village fund balances, Mr. Jepson first reviewed the results of the 1993/94 General Fund revenues and expenditures. Total revenues in the General Fund were $17,854,475 and total expenditures were $18,826,286, which resulted in a deficit of $971,811, without the Village Board authorized transfers of $650,000 from the Water Fund and $650,000 from the Capital Improvement Fund. The deficit was less than anticipated due to the increased revenue from the new utility tax, For the 1994/95 fiscaly ear, it is estimated that the revenues of $20,038,400 will exceed expenditures of $19,998,480 by $39,920. However, when the Village changes its fiscal year to a calendar year M* 1995, the transition 8 month fiscal year is expected to result in a deficiency of $408,300. Revenues will include only the 2nd *installment of the 1994 taxes while some expenses for the whole 12 month period will be included in the 8 month period. The 1996 calendar and fiscal year will then be'financed from the 1.995 tax levy and a $185,400 surplus is projected. The Village began the 1994/95 fiscal year with a total of $19,064,525 in available fund balances. Mr. Jepson and the Village Board have established recommended fund balances for all, fund groups based on the characteristics and functions of the funds. The recommended balance for the general fund is approximately $3M or 15 % of expenditures. This fund accounts for all Village monies not earmarked for other purposes. The actual fund balance as of 4/30/94 was $3.3M and it is estimated that as of 4/30/95, the balance will also be $3.311 [. The Special Revenue Funds account for specific activities such as refuse disposal, motor fuel taxes and the Community Development Block Grant Funds. With the exception of the CDBG Fund, the target level for these funds is also 15 % of expenditures. However, the Refuse Disposal Fund had a negative fund balance as of April 30, 1994 and the estimated April 30, 1995 balance of $160,940 will be well below the recommended balance of $375,000. The debt service funds accumulate the funds necessary to pay the interest and principal on bond issues and installment contracts. Monies are allowed to accumulate in these funds and surplus funds are used I to abate the tax levies. Excess funds are due to the 5 % that is added to the tax levy for loss and costs and also investment 'income earned on the funds, The Capital Projects Funds are primarily -set up -to spend the proceeds of bond issues. The Capital Improvement Fund mainly is funded from developer donations and currently the proceeds of the sale of the property at Pine/Wille have been included in that fund as well. Both the Water and Sewer Fund and the Parking Fund, which make up the Village's Enterprise Funds currently have, exceeded the recommended levels of fund balance. These funds are accounted for on a full accrual basis in order to be able to compare the results of their operations with similar operations in the private sector. 2 av i MIT Ir P0.11 T The fund balances in the Pension Funds can only be used for the Pension Fund. They are not available for other Village purposes. Mr. Jepson briefly discussed the projected 1995, 1996, and 1997 tax levies. The new Refuse Disposal contract was very favorable to the Village and resulted in a projected uncommitted allocation M* each of the next three years of $341,522, $375,035 and $408,921 based on the in 10 proposed 4% property tax increase m each of those years. These figures 'Include actual reductions in the tax levies of $259,978 in 1995, $270,365 in 1996, and $281,179 M' 1997, The meeting was adjourned at 9:25 p.m. The next meeting is scheduled for August 25, 1994. CLW/sm Respectfully submitted, Carol L. Widmer, Assistant Finance Director K