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Home My WebLink AboutCOW Agenda Packet 08/08/2006 COMMITTEE OF THE WHOLE AGENDA Meeting Location: Mount Prospect Village Hall 50 South Emerson Street Meeting Date and Time: Tuesday,August8,2006 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Irvana K. Wilks Trustee Timothy Corcoran Trustee Richard Lohrstorfer Trustee Paul Hoefert Trustee Michaele Skowron Trustee John Korn Trustee Michael Zadel II. ACCEPTANCE OF MINUTES OF COMMITTEE OF THE WHOLE MEETING OF: JULY 11, 2006 III. CITIZENS TO BE HEARD IV. EMERALD ASH BORER UPDATE The Public Works Forestry/Grounds Division plans to present a brief Power Point presentation to the Board, explaining the destructive history of Emerald Ash Borer (EAB) since it was first discovered in the U.S. in 2002. This insect has already killed 15 to 20 million ash trees in the Midwest. An update on current policies at the State and Federal levels will be included, although much is still unknown. Since one out of every six public trees in Mount Prospect is an ash, and there are thousands more on public property, this insect has a huge potential to significantly impact the quality of life in our community. Staff will show what they have done since the initial detection of EAB in Illinois in June, and what they still propose to do to prepare for the likely arrival of this invasive insect. The Village Board will be asked to consider some of the future budget implications in the event that EAB is eventually found in Mount Prospect. Cost estimates will be presented for removal of all parkway ash trees and stumps, as well as a cost estimate to replace all the trees that potentially could be lost. Also included in the cost estimates will be the cost of preventative chemical treatments, although those are not currently recommended. Additionally, the Village Board will be asked to consider possible ways to influence funding at the State and Federal levels, such as organizing various municipal conferences and/or scheduling a meeting with local legislators. ***** NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO A TTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODA TION TO PARTICIPA TE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. V. CRIME FREE HOUSING PROGRAM Unless properly managed, rental property residences can be magnets for crime and disorder. Criminals are attracted to the anonymity and privacy rental properties often afford. The absence of daily on-site property management is a convenience for criminal enterprises. Landlords soon find problems associated with serious criminal activity beyond their ability to control. The results of increased crime and calls for service to the Police Department consume an inordinate amount of Village resources. The problem cannot be solved by law enforcement intervention alone because of landlord- tenant and privacy laws. Solving the problem requires a community-based solution. The Police Department requests that the Village of Mount Prospect amend and/or enact an ordinance which would define a rental property nuisance and require owners of rental properties to participate in the Mount Prospect Crime Free Multi-Housing Program, a nationally sponsored crime prevention program designed to reduce crime, drugs and gangs on rental properties. To be effective, a Crime Free Program would necessitate expansion ofthe current Landlord- Tenant program currently administered by the Environmental Health Division of Community Development (licensing inspections, tenant rights education and nuisance inspections) with the aid of the Finance Department (licensing, billing and collection activities). Together these departments would partner with the Police Department for a community solution. Appropriate staff will be on hand to answer questions and facilitate discussion. VI. 2006 MID-YEAR BUDGET REVIEW AND 2007 PRE-BUDGET WORKSHOP Each year, the Village Board engages in a mid-year review of the current budget as a means of monitoring the revenue and expenditure levels contained therein. In addition, the Village Board also engages in a pre-budget workshop, specifically designed to look forward toward the upcoming budget year with the idea of setting fiscal parameters and giving staff direction for preparation of next year's budget. With the close of June financial activity, staff is in position to present mid-year financial data for 2006 as well as review the 2007 forecast budget. The Village continues to feel the effect of an improving economy. State shared revenues such as Income, Use, and Replacement taxes are up from the prior year. Although sales taxes are up from the prior year, they still lag current year projections due in part to a delay in receiving taxes from retailers that have recently opened. The balance of general revenues is at or above budget projections. We expect the General Fund to end 2006 with a surplus of $152,687. This is based on projected revenues of $34,588,000 and projected expenditures of $34,405,313. The Village's 2007 budget forecast for the General Fund shows a surplus of $573,131. Discussion will also focus on significant items in other Village Funds. Finance Director David Erb has prepared a comprehensive memorandum detailing the Village's financial condition for both the balance of 2006 and forecast 2007. Staff will share its current budget preparation strategy and look to the Village Board for direction regarding the upcoming budget. Appropriate staff will be on hand to answer questions and facilitate discussion. VI. VILLAGE MANAGER'S REPORT STATUS REPORT VII. ANY OTHER BUSINESS VIII. CLOSED SESSION LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. IX. ADJOURNMENT o R D E R OF 8 U SIN E S S SPECIAL MEETING Meeting Location: Mount Prospect Village Hall 50 South Emerson Street Mount Prospect, Illinois 60056 Meeting Date and Time: Tuesday August 8, 2006 6:00 P.M. I. CALL TO ORDER II. ROLL CALL Mayor Irvana K. Wilks Trustee Timothy Corcoran Trustee Richard Lohrstorfer Trustee Paul Hoefert Trustee Michaele Skowron Trustee A. John Korn Trustee Michael Zadel III. CLOSED SESSION LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. IV. ADJOURNMENT ***** ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064. MINUTES COMMITTEE OF THE WHOLE JULY 11, 2006 I. CALL TO ORDER The meeting was called to order at 7:04 p.m., in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, John Korn, Richard Lohrstorfer, Michaele Skowron and Michael lade!. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director David Erb, Deputy Finance Director Carol Widmer, Police Chief Richard Eddington, Deputy Fire Chief John Malcolm, Battalion Chief Chris Truty, IT Director Joan Middleton, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Community Development Director William Cooney and Human Services Director Nancy Morgan. II. MINUTES Approval of Minutes of June 13, 2006. Motion made by Trustee ladel and Seconded by Trustee Korn. Trustee ladel requested a modification to the Minutes whereby it showed that he was present when, in fact, he was absent. Minutes were approved. Trustee ladel abstained. III. CITIZENS TO BE HEARD None. IV. 2007.2011 CAPITAL IMPROVEMENTS PLAN DISCUSSION Village Manager Janonis stated the presentation will provide general introduction and will focus on new or changed items from the last few years. He stated the CIP Fund has been exhausted and will need a permanent funding source for future CIP items. Finance Director David Erb spoke. He stated the format remains the same as before whereby the Plan shows a five-year program into the future. He stated that once the CIP items are approved by the Board as identified in the Plan, the 2007 items are put into the Budget for further consideration during the Budget process. He stated the CIP has a projected deficit at the end of 2007 in the amount of $35,562. He stated the five- year projected total of $48.9 million includes $5.9 million for Station 14 construction, $1 million for the Combined Sewer Program, $1 million to complete the downtown streetscape. Community Development Director Bill Cooney spoke. He stated the majority of the CIP requests of the Community Development Department is related to the continuation of downtown improvements, including redevelopment, interior build-out and fagade program funding. He also stated there are funds requested for Corridor Improvement Programs and streetscape work. 1 Deputy Fire Chief John Malcolm spoke. He stated the majority of the items for the Fire Department relate to Station 14 and the Public Works expansion that would be necessitated by the construction of a new Station. He stated that staff is progressing toward interviews and ultimately recommendations for a Space Studies Consultant. He is also requesting funds for a VHF radio replacement for fire ground operations which would allow communications among other Departments on a fire scene. They are also requesting funds for a video conferencing system whereby the personnel can remain in their respective Stations with a main program that allows interaction through video conferencing from the main Station. The Fire Department has submitted for a grant to assist in funding this program. The cost for the program requested is only likely if, in fact, the grant is approved. He is also requesting fire hose replacement over the next two-year period. General comments from the Village Board members included discussion regarding deficiencies for training and vehicle maintenance demands along with future EMS purchases. Police Chief Richard Eddington spoke. He stated the Capital Improvement Program consists of additional squad cars for a Traffic Unit deployment. He stated the majority of their needs are shifted to 2008 and beyond. Public Works Director Glen Andler spoke. He provided a summary of the Combined Sewer Project rehabilitation and repair currently underway. He stated the project is currently running under budget and is approximately 50% completed. He stated the Water Tank rehabilitation project is slated for next year and the elevated tank is slated for 2008 assuming evaluation shows that such rehabilitation is needed. He stated the Traffic Calming Program summary will be presented to the Board later this year with interim results presented to the Board in November 2006. He is requesting continuation of the program that includes funding for other studies and additional zones. He stated the results from Zone 8 would be reviewed after school starts later this year. He stated there are increased tree replacement funds requested due to the drought from last year. He also wanted to point out the mandated requirement for video monitoring of the Village's well houses. He stated the standby generators that are requested starting in 2007 would be purchased in future years in order to run the various wells in case of power outage or supply interruptions from JAWA. He stated the staff would like to update aerial photography for mapping purposes. This would be the first update since 1996 and due to the significant amount of work that staff and GIS personnel have completed, the aerial photography update cost is projected to be approximately $30,000 compared to the previous estimate of $300,000. He highlighted the cost of the proposed right-turn lanes for Kensington at Elmhurst and Rand and the funding request that was processed through CMAQ (Congestion, Mitigation and Air-Quality). Unfortunately, funds were not made available. General comments from the Village Board members included the following items regarding water system security, Public Works expansion needs and generator purchases and deployments for well houses. Assistant Village Manager David Strahl provided information for the administration items including the wireless proposal presented from the IT Division. 2 V. VILLAGE MANAGER'S REPORT Village Manager Janonis reminded everyone of the Downtown Block Party scheduled for July 22. VI. ANY OTHER BUSINESS Trustee Korn stated that he has concerns about placement and storage of the new refuse containers in public view and there may be the need for additional education of residents. Trustee Corcoran commented on the ride-along he undertook with a Police Officer the previous night and what he observed during the ride. VII. ADJOURNMENT There being no further business, the meeting was adjourned at 8:55 p.m. to go into Closed Session. Closed Session convened at 9:02 p.m. and moved back into open session at 9:22 p.m. There was a brief discussion about additional future meeting dates and topics. The meeting adjourned at 9:25 p.m. ~ 'j ___/ /(J ~~ DAVID STRAHL Assistant Village Manager 3 .' Mount ~ Mount Prospect Public Works Department INTEROFFICE MEMORANDUM @) TIUlE an 11M TO: VILLAGE MANAGER MICHAEL JANONIS . FROM: FORESTRY/GROUNDS SUPERINTENDENT DA TE: AUGUST 3, 2006 SUBJECT: EMERALD ASH BORER UPDATE The Problem Emerald Ash Borer (EAB) is a small green insect from China. At last estimate, EAB has killed 15 to 20 million ash trees in the United States. It was first identified in this country in southeast Michigan in 2002. Because of its small size and unobtrusive nature, it went unnoticed for 5-10 years. Since 2002, the insect has spread far beyond the initial infestation by flying, as well as the transportation of firewood and nursery stock. EAB was first found in Illinois, in Kane County, in June 2006. This was followed closely in July by finds in Wilmette and then Evanston. This insect poses a huge risk to ash trees in communities and forests throughout Illinois, as ashes are extremely common. It has been estimated that 20% of all trees in the Chicago area are ash species. In Mount Prospect, roughly one in every six trees is an ash. . Re2ulatorv Authoritv at State and Federal levels In Illinois, the Illinois Department of Agriculture (IDA) is the lead agency responsible for control of invasive pests. The federal agency USDA-APHIS assists with regulatory and control action at the request of the state. Thus far, IDA has acted to delimit (identify the outer edges of) the Illinois infestations, declared EAB a Public Nuisance in Illinois, and enacted a quarantine restricting the movement of ash trees and non-coniferous firewood out of a portion of Kane County. They have not yet removed any infested trees. Their rationale is that it is best to wait until after September (after flight season), to avoid disturbing the adult beetles. Thus far their official position is that infested trees (and perhaps surrounding healthy ones) will need to be removed and destroyed at the expense of individual property owners. Control Methods Currently the only control methods recommended at the State and Federal levels are removal and destruction of infested ash trees, as well as apparently healthy ash trees within a certain distance of infestations (typically ~ to 1 mile). Although there are insecticides that have shown some promise in Michigan, as preventative treatment on individual trees, they are not recommended for widespread use at this time. The goal when new infestations are found has been complete eradication, which means that no insects must be allowed to remain. Therefore, even if insecticides could reduce the likelihood of infestation by as much as 80 - 90 %, they are not officially recommended as long as complete eradication DocumentJ is still the goal. Property owners who choose to treat trees preventatively may still be required to remove healthy trees ifnew infestations are found nearby. Potential Imoact to Mount Prosoect Mount Prospect's ash population includes 4371 parkway ashes, and perhaps 4000 more on private property. In fact, ashes make up 18% of our parkway trees and they are consistently found throughout all our neighborhoods (see Attachment F for map). The appraised value of our parkway ashes is at least $11.8 million (Attachment E). The loss of our ash trees would have a huge impact on the quality of life in our community, resulting iri the loss of many benefits such as shade, oxygen production, pollution reduction and real estate values. Additionally, costs to either remove and replant, or to treat with insecticides (should they eventually be recommended) would be enormous. Specifically, tree and stump removal would cost $1.1 million and planting 2 Y2 inch replacement trees would cost $1.5 million. Insecticide treatments would cost an estimated $455,000 annually. (See Attachment E for details). Our Resoonse in Mount Prosoect thus far . Increasing Public Awareness - As seen in Attachments A, G, and H, we have been actively trying to increase public awareness about EAB among our citizens. We have used a wide variety of methods, including newspapers, newsletters, displays, distribution of information packets, as well as radio and television. We have also mailed a postcard to each property where we have parkway ash trees, asking citizens to call us with potential problems. Finally, we have instituted a unique reward program, designed to encourage the public to start looking closely at their ashes and hopefully, result in early detection of any infestation. The reward would be paid, if necessary, by our tree care contractor Arbor Team Plant Health Care. . Inspecting Ashes - We are completing inspections daily of selected ash trees on public and private property and filling out forms requested by the IDA. They recently began recommending bark removal in addition to visual inspection so we have begun taking that additional step on seriously suspect trees. . Delaying Ash Removals - We have agreed with the State's request to delay removal of any ash tree until after September 1 st, in case there are unrecognized infestations. . Participation in Morton Arboretum Research -We continue to participate in the Arboretum's trap tree project designed for early detection. Also, we will be participating in their Ash felling project later this fall. . Encouragement of Area-Wide Response - see "The Big Picture" below for various outreach activities to other municipalities, and state and federal agencies. Document3 2 ;/ Our Recommendations to citizens Of course, many citizens are asking what they can do to help. Currently, our message to citizens can be summarized as follows: - Help monitor and report suspect ash trees - Refuse to move firewood - Care for Ash trees routinely, using certified arborists - Plant for diversity - Stay informed State Recommendations for Communities The Illinois Department of Agriculture (IDA) has decried their lack of adequate resources for inspecting ash trees and has asked for help from municipalities. They, along with USDA-APHIS, have also asked that communities try to educate the public as well as field public inquires as much as possible. Clearly, as seen by the actions we have taken thus far, we in Mount Prospect have actively taken on these roles. However, the Illinois Department of Natural Resources has issued a Draft Version of a "Community Readiness Plan" for municipalities. This draft asks municipalities to take steps such as enacting Public Nuisance ordinances, regulating firewood movement in their communities, certifying tree removal contractors, and locating sites where removed trees can be destroyed according to state and federal guidelines. I believe it is premature at this time to take these steps until we know exactly what actions the State and Federal agencies intend to take, and what funding is available. The Bie: Picture Although we feel we are doing everything possible at this point to prepare for EAB, the fact is that we cannot beat EAB without significant action, funding and regulation from state and federal agencies. As I recently testified at the IDA hearing in Kane County, as well as at Senator Durbin's "EAB Summit Meeting", this battle cannot be won at the municipal level (See Attachinent C). Even if we detect EAB as soon as it arrives in Mount Prospect, we will eventuallY lose our ash trees unless every community, unincorporated area, forest preserve district and other public landowner in our area is equally successful. Also, unless firewood movement into and throughout Illinois is restricted, there will be a constant influx of new infestations, just as occurred in Michigan and the surrounding states. The IDA is asking communities to wait patiently for a reasoned action plan to be developed after they "delimit" the current infestations. However, I personally fear that since new infestations may be found any day, the IDA needs to announce, very soon, some kind of time line for decision-making as well as funding needs. I have personally been very active in encouraging all Illinois arborists to take the EAB threat seriously. However, I believe the time has come for a very vocal, united outcry from various municipal organizations, pointing out the need for prompt action and necessary funding. I believe that legislators will take this issue much more seriously when they are consistently hearing from municipal board members and municipal conferences, not just forestry staff. DocumentJ 3 My view is shared by Chicago Senior Forester Joe McCarthy, who was at the front lines of Chicago's successful battle against Asian Long Homed Beetle. See Attachment D for Joe's uniquely informed view of funding issues, as well as the need for municipalities to speak up loudly about what appears to be an unfunded mandate. Finally, perhaps a meeting oflocallegislators should be held to make sure they are aware of the impact this pest may have on their constituents. I would be happy to try to contact the various "players" on the Illinois EAB team to try to schedule such a meeting, if the Board so desires. Please let me know if you have any questions or comments. Thank you. / ~ ./fA /fj ;1 ~-.'Y'7t:.~ ............../ Sandy Clar Attachments to Memo A. Action Steps B. Power Point Presentation C. Statement made at Senator Durbin's Summit Meeting D. Letters from Joe McCarthy regarding funding E. Cost Estimates Related to Parkway Ash Population F. Map of Parkway Ash Locations G. Assorted News Articles H. Public Information Packet Document3 4 Director Glen R. Andler Deputy Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Attachment A Action Steps for Emerald Ash Borer I. Completed since June 09. 2006: A. On 6/13/06, informed Village Board of Trustees about presence of EAB in Illinois, distributed pamphlets, FAQ's and Illinois Readiness Plan. B. Prepared news releases and updated the village website on 6/15/06 and 7/01/06. C. Briefed supervisors, crews and office staff on how to handle inquiries. D. Encouraged citizens to contact Public Works Forestry Division to request inspection of suspicious public and private ashes, or suspicious insects. (As of 7/31/06, completed 85 Hansen Service requests about EAB, completing Ash inspection forms as requested by Illinois Department of Ag ricu Itu re.) E. Informational displays with accompanying information packets set up at Public Works, Village Hall, Mt. Prospect Public Library, RecPlex, Marvin Weiss Center and Friendship Park Conservatory. F. Airing of "The Green Menace" on MPTV 17, with taped introduction and summary specific for Mount Prospect. G. Wrote "Open Letter" to Illinois municipal foresters, urging a united response and massive PR effort. H. Interviews with various local newspapers. I. Placed information packets and wallet cards to assist in EAB identification on all Forestry vehicles. J. Resumed trap tree cooperation with Morton Arboretum, girdled 3 trees. K. Added to photo library as actions taken (eg. displays, handing out packets, girdling trees, ash-lined streets) for future presentations/displays. L. Discussed concerns with local firewood dealer (Frake's Michigan Firewood); sent information packet. M. Sent information packet to local Park Districts and Boy Scouts Council. N. Interview on radio station WIND O. Publicized $500.00 reward for first find of an infested EAB tree in Mount Prospect (to be paid by Arbor Team Plant Health Care). P. Submitted various public information materials to Illinois Arborist Association and IDNR newsletters. Q. Wrote position statement for Northwest Municipal Conference for testimony at 7/21/06 IDA Hearing. R. Attended and spoke at Morton Arboretum's 7/6/06 meeting of municipal foresters and other EAB stakeholders, offered to share news releases and display documents. Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org H:\Forestry\EAB IN MP\ACTION STEPS 1st UPDATE1.doc S. Testified at IDA hearing on 7/21/06 about need for aggressive action and funding at state and federal levels. T. Repeated above statement, slightly modified to acknowledge new funding, at Senator Dick Durbin's "EAB Summit Meeting" on 7/28/06. U. Contacted residents that have a parkway ash tree in front of their home by postcard, asked them to inspect trees and report problems. V. Set up display at Downtown Block Party on 7/22/06, had staff (including one wearing costume) present to answer questions and distribute information. II. Future plans: A. Consider asking area schools to participate in an EAB search program this coming school year. B. Tape new "Talk of the Town", to be shown on MPTV 17. C. Consider additional suggestions from IDNR's "Community Readiness Plan" as more decisions are made at state/federal level. D. Participate in Morton Arboretum's "Ash Tree Felling" project. E. Propose adoption of a "Public Nuisance" ordinance for EAB. F. Delay removals of parkway ash trees which are scheduled for removal for other reasons, until after 9/1/06, as requested by Illinois Department of Agriculture. G. Film EAB segment for Comcast (expected August 2006). H. Film question-and-answer segment with Mayor Wilks for MPTV 17. I. If time/resources permit, use tree inventory to schedule routine inspection of parkway ash trees in poor condition. Prepared by Forestry/Grounds Superintendent Sandy Clark Forestry Assistant Dave Hull Village of Mount Prospect Public Works Forestry/Grounds Division 8/3/06 Phone 847/870-5640 Fax 847/253-9377 H:\Forestry\EAB IN MP\ACTION STEPS 1st UPDATE1.doc www.mountprospect.org A+--tadu\llewt D- Emerald Ash SOrer is GorningtOT6wn' C<ll")'flghl:Th..."turt"" l\Jh"rdulIl ALB vs EAB How serious? ALB destroyed 1500 trees in Chicagoland EAB destroyed 15,000,000 as h trees in Michigan so far, 20,000,000 all together - ALB is big, slow and stupid !!iO EAB a good flier, is prolific a nd ravenous .. ALB was found shortly after arrival !!iO EAB was likely present in Michi gan and Canada for 10 or more years before detection C"p!,ril:'ll: Th~ Murt"r:l Arl"",,'lInl Meet the emerald ash borer "1""\ W. .J- .\-<6 we v". ,0 v1 t ~1.f> ,S (? (.{. ~ -h. ( c:..------AI.:B-vs;--EAB-------j -------------.-~~~-l . "D" shaped, 1lBinch CI'fl~1il:hl: "rh... ~1"rl"l1 ,\rhuMulll Biology From China, though not a pest there Believed to affect all ash, and a few obscure species Beetles emerge in May through June, feed on ash foliage C"p\'rilllll:Th.:MIltl"t1rtlhur..hllll Biology · Females can lay 65 - 90 eggs in its lifetime, laid in bark crevices · Hatch in 7 -10 days, larvae chew through bark · First instar (larva) feeds on phloem and causes the damage · Insect overwinters in the phloem · Emerges as an adult the following May - June C"llpi,ln: Th~ M",lun .\rht1lthllll EAB Damage Cuts off flow of water and nutrients C:"r~'ri,hl:ThtM"l'hlll,\(hl1r.1IUII1 Diagnosing EAB Resembles common ash problems )Ash decline and nalive ash borers .~similarity delayed identification in M I for 5 -10 years Cup)Tighl: 1"11.: MlIfb'11/\rbllrdum '~\, "~ ~ <w.:.Jo............. ..._............"'.,,__..... The urban forest in the Chicago area is 20% ash! Cll(lyrighl:111': M"rt"lI Afhur(lulII 2 Northeast I L at Risk from: t'''r~'rjghl:Th(M''rh'll..\rb''r.:IulI\ The infestation ;... Firewood! - . not reg ulated in IL- (nor other states) ;... Wood processors & mills ;... Nurse ries Recent ash plantings Shipping hubs Found in 3 counties in Ohio in 2003 One limited infestation occurred in Maryland in September 2003 Found in S1. Joseph, MI in January 2004 Found in eastern Indiana in 2004 34 counties in Michigan have EAB in 2005 Found near Indianapolis, IN in January 2006 FOUND near S1. Charles Illinois, June 8, in Wilmette July 13, and Evanston July 21, 2006 CUflyrillht:l'h.:M..rhtll,\I'b"r.:lunl Magnitude of Infestation Michigan has 30 counfes affected . almost 15,000 sq miles under quarantine . Lost 15,000,000 trees Ohio has 14 counties affected . had 460 sq mles under quaranfne (2004) . lost 29,000 trees (August 2004) Indiana has 7 countiesaffected . had about1oo sq mles under quarantine (;c'flyri/:hl:Th.:!\l...-l<IIII\rll"f"ltl/ll Maryland had1 containedinfestalion andlost 900 trees -.-.Iheinfe.station First identified in Detroit area in July 2002 Found in Windsor, Canada October 2002 Michigan quarantined 6 counties in 2002, estimated that 6,000,000 ash trees were killed Michigan added 7 more counties in August 2003, estimated 12,000,000 trees were killed C..,.yrighl:Th" IoI..rt"n Ar......"lulIl Where is EAB? f:., U'l:",""L.U"" c; ... "<"'''''.~'' B ;:::;~_:::, C"")Tighl:Th"M,,rt''',,\rhuf(lIUn Regional Response · Ontario - Ash-Free Zone . Michigan - Containment Zones · Virginia - 1 contained infestation! . Indiana - impact of decision not to eradicate · Regional Firewood Forum - May 2006 . Federal funding request 2006 - $60 million . Federal appropriation as of June 2006 was $8 million for 3 states C..pwiglll: 'I'h" 1\.l""un Arh.,r....unl 3 EAB is inevitable in Illinois M Magnitude of Devastation in Midwest M Proximity to Michigan !'ll Prevalence of Ash But we have the advantage of: 11( ALB Experience 12 Y2 years of Planning & Collaboration (:uf'yri~hl: 1'h.: MUll"" A~h"r.:l"tn Who is in Charge? Illinois Department of Agriculture (IDA) is the lead agency for all regulatory action · USDA APHIS PPQ will assist with regulatory and control action at the request of the state . US Forest Service (USFS) provides support through research, administrative coordination, and possibly funding. · Illinois Department of Natural Resources (IDNR) is the state level supportive agency, no regulatory authori .. C"rrright: Tho: M"rhm Mhllr.:lullI -What happens when it is found? :'-Delimiting survey by APHIS and IDA agriculture :;"IDA has declared EAB 'a nuisance' and set a quarantine zone, may also be federal quarantine ,..Public hearing to be held at all stages of regulation :;"Actual Eradication efforts to be determined, dependent upon resources, public input :.- Plan thus far is unclear, but expected to follow federal guidelines, cut all infested ash and X. to 1 X. miles beyond, after adult flight season (fall) c"ryri~ltt:Th.: ~llIrlllll,\rh"l'l..1111ll Readiness Planning Since 2003 · Assembled Readiness Planning Team - 36 organizations · Established network for communication · Assessed resources and needs · Drafted Readiness Plan · Now implementing plan -Cooperation, surveys, outreach, education, risk analysis, firewood policy, C"f'lyrillhl:1.h"~I"rl""'\rh,,r..11I1ll Illinois' Response - APHIS Recommends: . Detection . Trap trees belt - dissed trees when possible . Visual surveys not efective . Regulation . Quarantire - at full county level, federal and state · Control . Eradicatbn is only proven control- all infested trees and Y.. to 1 Y.. miles beyond is suggested. . Pesticides not endorsed · Research · Operations . Outreach c""rrig.hl:Th.:!.lurtllll}\Th",.:turn Bommunity Response, -IDNR has prepared a detailed Community Readiness Plan based on National Incident Management System to guide planning & response CI'pyrig.hl;ThtM..rhlfl,\rhllr.:1um 4 The Illinois EAB Team Recommends: .Educate Public & Respond to possible sightings .Be Aware of Firewood Operations .Cooperate with Detection Survey .'nventory tree population "Manage for future ash Joss "Be calm and prepared CllJl)"rightTh.' ~1"fl.",,\rh"MlIlll Mount Prospect has thousands of ashes! · 4371 ashes grow in our parkways; only maples are more common G,nus% Maple 35% Ash 18% Linden 6% Elm 5% Crabapple 5% , Oak 4% I Pear 2% ,Spruce 1% · Perhaps another 4000 ashes grow in yards C"r~'richt: Th~ ~l"rtlltl Arl"'Ntum If EAB isn't stopped... Mount Prospect's quality of life could be seriously impacted. Our streets could look like this one in Ann Arbor, Michigan. So. . . How might Emerald Ash Borer impact Mount Prospect? C"p}'li&ht:T~l\l"rIllIlA,h""":llllll Some of our streets are lined with ashes... Impacts to Mount Prospect's budget could be huge! · Cost of annual preventative insecticides (not currently recommended) $455,000.00 · Tree and stump removal $1,160,000.00 . Replanting of 4,371 trees (2.5" diameter) $1,540,000.00 C"l"yrii:hl:l1,~ MlIflo'O/\thnr"llllll 5 Increasing Public Awareness (.'''II)'fiShl: Th~ ~h"I"1l ,'Ubur"lmll A unique way to encourage early detection... REWARD $500.00 Be the first to find an Ash tree infested with Emerald Ash Borer in Mount Prospect and collect a 5500.00 reward!!! See information packet for details....... C"l'yriglll: Tho: MUfhm ArhOlrdulII Ash inspections occur daily Displays at public buildings Postcard mailed to property owners ~l\lII""._U"".dlMt "''''fJI'~'''",",,,,,,, _.;oo;.....wl'IllIt<"*"> ~""''''Q.5WIl ~"..'"o, ~~~:J Wt'a;t,~~;';"'_*~t~lJ!A"Io_~~k':'''''';'oIll ~>"t_:':~"l""'4lII,,,,,,",,,,,""\_1\!.. ~10V'"",.:r..,.n:,,,,",~ "'--~,~lw~""--,"'~""'__:'lolf><Ol" ~~~~~r:..':".:..~~~=::~;..,~;":' :::~~~~~;':~':~-:~':"":.:~J=:" ..~,""_~.~ r_..., -==':;" ,. "~I ~,,,-...........I~~W_1I> ..rn.P<<\<.......""'_'l!' Ml!I!""~IIfI'.I~,"'~ "*,_;l!f'llj_,"""~,,,~ OU~_'-'-"," """"\o\IMl'b.__-..J ~-_.......- :':1:::=::':: ~1_MlI;llt!-""" .~ ~ \:!J ...._,.. C"l'vrighl:Th,,/l.lnrtnnJ\rhllrdUIII Cooperating with the Morton Arboretum on trap tree project C:ur~',iGhl: Tho: Mnrlun A,h"r,,'l"fll 6 Our recommendations for Mount Prospect's citizens · HelD monitor ash trees. look forthe presence oflhis green insect or the 0 shaped ent hojes left behind. · Do not move firewood. Relocating firewood can easily disperse this insect into new unaffected areas. · Care for ash trees. Make sure to keep them watered, avoid allowing trees 10 become sick or stressed. use ISA certfied arborists. · Plant for diversity. Use allemati,e speaes to ash. · Stay informed. Check the Vllage websile. www.mountprospectorg or 'WWW.emeraldashbOlerinfo for the latest updates. C"l'y'iGhl:T1~Mnrl"IlAfl"'r"lt..n Firewood is a constant source of concern Thanks to · The Morton Arboretum for preparing this presentation · APHIS and USFS for images and content · IDNR for the Community Readiness Plan · The IL EAB Readiness Team for its hard work C"I','ri~hl: TI~ MurlOlIl ,\rl"".:ltllll Plant for diversity . Our reforestation progran started In 1982. Currently Ash and Maple genera exceed 20%. But 53 other genera are Ie ss than 10%. . Underutilized ~ra~1:J. are . Goal: No more than 20% in a~ Genus or 10% of any species. Testimony at IDA Hearing: Prompt funding/action needed at state/federal levels! 7 Mount Prospect Director Glen R. Andler Deputy Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 STATEMENT MADE AT SENATOR DICK DURBIN'S "EAB SUMMIT MEETING" JULY 21.2006 I'm Sandy Clark and I'm the Forestry and Grounds Superintendent with the Village of Mount Prospect, Illinois. I recently began my 30th year working for Mount Prospect, the same week that the arrival of Emerald Ash Borer in Illinois was announced. I came to Mount Prospect from Michigan in 1977, when Dutch Elm Disease was at its peak. I grew up near the area where Emerald Ash Borer was first found in Michigan in 2002, and I still frequently visit the family and friends who live there. I have watched with a sense of impending doom as EAB spread throughout Michigan, getting closer and closer to the 4400 parkway ash trees that I'm responsible for in Mount Prospect. Two of my brothers live in Ann Arbor and Wixom, Michigan, near the epicenter of that state's EAB infestation. Their neighborhoods once looked very much like those in Mount Prospect, filled with many ash trees. Now those ash trees are either gone or dying. About a month ago, a few days after the first announcement of EAB in Illinois, I went to Michigan for my niece Claire's graduation party at Gallup Park in Ann Arbor. As I was videotaping my nieces and nephews, I soon noticed the dying ash trees in the background. I walked over and noticed the small green beetles flying around the trees and climbing up and down the trunks. It struck me that, even though hundreds of people passed within a few feet of these trees that day, no one even seemed to notice these unobtrusive pests. When I returned to Illinois the next day, I drove along 180/194, traveling a route that is used daily by more than 100,000 vehicles. I noticed how many of the vehicles were campers and pickup trucks, and couldn't help but think how simple it is to bring firewood from infested areas in Michigan and Indiana into our state without any consequences. If EAB continues its spread unchecked, it will devastate Mount Prospect's community forest. We have worked hard to try to diversify our street tree population with new plantings, yet ashes still account for one out of every six trees along our streets. Our public ash trees range in size from 2 to 41 inches in diameter, and they have been valued at $11.8 million. If Emerald Ash Borer is not stopped and those trees need to be cut H:\Forestry\EAB IN MP\EAB testimony Durbin JULY 21 06.doc Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org down, the cost will be $1.1 million. The cost to replant, using only 2 Y2" diameter trees, will be $1.5 million. Obviously these figures do not begin to cover the actual losses to the community in terms of property values, shade or other environmental benefits, since it will take many years for 2 1/2" trees to replace the tree cover that has been lost. I am grateful to have spent the last 29 years working in the Chicago Metro area; here most citizens highly value their trees, and in fact often choose to live where they do in large part because of the trees. I have watched with interest the Asian Long-Homed Beetle fight in Chicago. It appears to me that, because of the hard work of many individuals and agencies but especially because the necessary funding was quickly gathered and immediate action was taken, those of us outside the infested area were spared from huge tree losses and tremendous costs. This success story has not happened in many other parts of the country where ALB attacked, and I am extremely hopeful that EAB can be stopped the same way. However the pessimist in me cannot help but note that EAB is much smaller and more difficult to detect, it has been spreading like a cancer throughout the Midwest for quite a few years now, and there are many infested dead and dying trees still standing which will provide a ready source of new infestations. On the positive side, I am heartened by the announcement of support from Senator Durbin and other legislators in recent days. I'm also pleased about yesterday's USDA announcement of an additional $7.6 million to stop the spread of EAB in our state (but unfortunately I believe it won't be nearly enough). Illinois also has the benefit of an EAB Readiness Plan, which has been in place for several years and will hopefully lead to a coordinated effort between all the agencies involved. Thus far in Illinois the Department of Agriculture has acted quickly to identify the pest and delimit its extent in Kane County, and to enact an initial quarantine this past week. The Illinois Department of Natural Resources has also provided to cities a draft "Community Readiness Plan", which has many excellent ideas for ways that cities can help in this battle. In Mount Prospect, as the plan suggests, we have been actively trying to educate the public, distribute info we obtained from APHIS and the Morton Arboretum, inspect suspect ash trees, and field questions and concerns from our citizens rather than have them call the state's hotline with its limited resources. On the other hand, this draft Community Readiness Plan suggests that municipalities should bear the responsibility for certain activities that should in my opinion, be borne or at least shared by state and federal authorities. For one thing, the plan does not identify any state or federal sources of funding for tree removals. From my experience and from observing what happened in Michigan, it seems clear to me that even if some Illinois communities are able to pay for removal of infested trees on public property, and a select few may even figure out a way to do so on private property, there will many individuals and communities forced to leave infested trees standing. Additionally, the draft Community Readiness Plan suggests that communities should try to monitor firewood dealers in their towns. Using Mount Prospect as an example, even if existing staff could be trained and firewood ordinances enacted, our H:\Forestry\EAB IN MP\EAB testimony Durbin JULY 21 06.doc Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org efforts would be useless since there are several firewood dealers just outside our limits, in unincorporated Cook County, and of course we have no control over them. In summary, I believe that the Emerald Ash Borer will not be stopped without an all-out assault. Though municipalities have a vital role to play, efforts by individual communities will be in vain if the appropriate regulations and adequate funding are not provided at the state and national levels. In my opinion, the time has come for announcement of a specific action plan in Illinois, and a determination whether eradication or containment is the goal, with expected costs clearly identified, so that the necessary state and.federal funds can be appropriated. If this is not done, I predict that all our individual efforts will be in vain. In that event, I fear that Mount Prospect's neighborhoods will end up looking like those in Ann Arbor, Michigan, that EAB will continue to spread unabated in its quest to claim up to 130 million ash trees in Illinois, and that the end result may be the disappearance of ash trees from forests and communities throughout the United States. Thank you. Sandy Clark Forestry/Grounds Superintendent Village Of Mount Prospect, Illinois July 21,2006 H:\Forestry\EAB IN MP\EAB testimony Durbin JULY 21 06.doc Phone 847/870-5640 Fax 847/253-9377 www.mountprospect.org ATTACHMENT D LETTERS FROM JOE MC CARTHY ABOUT FUNDING The following are two letters. sent to April Toney at the Illinois Arborist Association, along with a request to distribute them to Chicago area municipal arborists. The author, Joseph McCarthy, is the Asian Longhorned Beetle Project Manager and Senior City Forester for Chicago. (The news article he refers to is printed in italics following his second letter.) 7/20/06 April, please share with other concerned individuals, especially Municipal Foresters: This information may be useful for those who are attending Sen. Durbin's EAB summit. We can question the IDOA until we are blue in the face but they cannot make decisions until they have money commitments and better understanding of infestation levels. We need to get monetary commitments from the feds. The Big Picture problem we are facing is the limited funds at the national level for EAB. The second problem is the single limited pot of money problem for invasives. Money may potentially be redirected from Asian Longhorned Beetle to go to fight EAB. While that may have a minimal impact (but we need to see it through to end) in Chicago since we are so close to declaring eradication (-1 year away, surveys are still continuing), New York's ALB program has had funding problems and their eradication timeline has been delayed because of it. Chicago's program received full funding at New York's expense because we were successful. It was vital to show success to the federal budget people to help the overall funding. For those interested and concerned with the threat of EAB and who will be bearing the costs, I have provided a few documents that will educate you with the Federal process. For quick reference go to the word document entitled "Compensation Section..." This is found in the APHIS Emergency Programs Manual (see second link). htto:llwww.aohis.usda.gov/ooo/manuals/onlinemanuals.html htto:llwww.aohis.usda.Qov/ooo/manuals/emeroencv/odf files/EPM. odf For lobbying purposes as to what politicians should be seeking see the "APHIS 07 funding joint letter" that was signed by the Society of American Foresters, The Nature Conservancy, the National Association of State Foresters and National Associations of State Departments of Agriculture." Also see the doc "Kaptur Pushes USDA...." which illustrates some of the national funding problems for EAB. Please be aware that APHIS in many cases compensates "Growers" for crop loses etc (Plum Pox, Citrus Canker). I am not aware of compensation for individuals or H:\Forestry\EAB IN MP\McCARTHY LETTERS.doc - 1 - homeowners for loss of an amenity tree (street or private tree).....they may be using some APHIS funds for EAB restoration costs but not loss of appraised tree value (which we should be pushing for and which we tried to do in Chicago using non-federal funds). In Chicago restoration funds were provided by the USFS (-$1/2 mil), II Department of Natural Resources (-1/2 mil) as well as a large ComEd donation (-1/2 mil). Joseph J. McCarthy Senior City Forester Asian Longhorned Beetle Project Manager City of Chicago Department of Streets and Sanitation, Bureau of Forestry 3200 S. Kedzie Chicago Illinois 60623 m~6 . April, see story below: We have a huge concern that Municipalities will largely be left financially on their own as well. This is a "National" problem where the Federal Government's risk assessment on exotics being introduced through imports failed. The national Ash resource is at risk. Local governments are the first responders and have a stake but should not be left holding the bill. Recall that 3 days after ALB was found, the Mayor of Chicago committed the city to remove and replace trees but stated he would seek reimbursement from the FEDs. While we understand that these are different times and the scope of the problem is so much larger, I believe that Municipalities must have tough negotiating/lobbying going on behind the scenes (or not so) to ensure their city (and residents) gets as much reimbursement as possible should/when EAB is found. The question is what would the FEDs do if we did not have local Forestry programs...they would be left writing contracts and implementing them etc. So why should we be burdened with the cost. We are the first responders but should be reimbursed for this national fight against EAB. Joseph J. McCarthy Senior City Forester Asian Longhorned Beetle Project Manager Department of Streets and Sanitation, Bureau of Forestry City of Chicago 3200 S. Kedzie Chicago Illinois 60623 - 2- H:\Forestry\EAB IN MP\McCARTHY LETTERS.doc AP NEWS ARTICLE DA TED 7/28/06 Residents on their own in beetle fight * Beetle infestation: Kane tells property owners to seek aid from federal agency AP FILE An adult emerald ash borer is shown. Kane County officials have decided they will not spend a dime to help private properly owners combat the pest. By Steve Lord staff writer GENEVA * Residents in The Windings subdivision may get financial help fighting the emerald ash borer in their neighborhood, but it probably will not come from the Kane County. Several Kane County Forest Preserve District commissioners made it clear Thursday they don't like the idea of the district helping to pay for removal of infected ash trees from The Windings especially because it's not the forest preserve district's idea to take the trees down. "They should go to the federal government who told them to take down the trees, " said Commissioner Paul Greviskes, D-Aurora. No one proposed forest preserve help for the residents, but Commissioner Barb Wojnicki, R-St. Charles, asked about it after getting e-mails from residents in The Windings of Ferson Creek in Campton Township, west of St. Charles. Wojnicki represents Campton Township. Earlier this week, at a homeowners association meeting for The Windings, association President William Miller said his community is the "front line" of Illinois' battle against the emerald ash borer. He urged residents to write politicians and ask them to find government money to pay for the removal of infested trees from their subdivision. "We want federal, state and county money to remove those trees and will accept nothing less," Miller said while pounding his hand on a table. "There's no reason why we should go under (financially) because we're unlucky to have the beetle join us. " Last week, the federal government announced it was sending $7.6 million to Illinois to fight the ash borer, which wreaks havoc on ash trees. The beetles have killed millions of trees in Michigan and other states. The U.S. Department of Agriculture last week enacted a 51-mile quarantine area - 3- H:\Forestry\EAB IN MP\McCARTHY LETTERS.doc in Kane County around Campton Township. Should taxpayers pay? While the federal government announced the money would be coming, just how it will get to the local areas and how it will be administered "is really a gray area right now, " said DrewUllberg, the forest preserve district's director of natural resources. "I have talked to Monica (Meyers, forest preserve district director) about some assistance, " Ullberg said. "There is nothing in the budget, but we have some ideas. " One of those would be to go after state and federal sources, officials said. Forest preserve district officials said they understand homeowners need help. But the district should not provide taxpayer money for it, they said. "They need help, but not (from) us," said Commissioner Linda Holmes, D-Aurora. Waiting to cut trees Ullberg said the actual cutting down of trees is a way off yet. Officials are waiting for the "flying" cycle to start for the bugs, which is not until the fall. Ullberg said the earliest trees would be cut is early September, although most likely it will not be until November. The forest preserve district itself has not had to deal with the ash borer yet, but it is monitoring a grove of ash trees in the Campton Forest Preserve, which is just across the street from the edge of The Windings. Officials have characterized that grove as in danger of infestation. The losses could be great in the area where the bug already has been detected, according to Warren Goetsch, the Illinois Department of Agriculture's manager of natural resources. "I would imagine there's probably not going to be many ash trees left in this community, if any," Goetsch told The Windings homeowners. 07/28/06 -4 - H:\Forestry\EAB IN MP\McCARTHY LETTERS.doc Director Glen R. Andler Deputy Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Attachment E Cost Estimates Related to Mount Prospect's Parkway Ash Population Total number of parkway ash trees 4371 This number includes a total of 6 different species of Fraxinus, consisting of 19 different varieties. The sizes range from 1" to 34" in trunk diameter. Appraised value of all parkway ash trees $11,800,000.00 The above value is a conservative estimate based on the current values used in Tree Manager for Windows. (The above figure could conceivably be as much as 60% higher using the most current formulas from the Guide for Plant Appraisal 9th edition prepared by The Council of Tree Landscape Appraisal and sanctioned by The International Society of Arboriculture. Using the latest edition the values of Mount Prospect's parkway ash trees could be as high as $18,800,000.00.) Cost to remove all parkway ash trees and stumps $1,162,600.00 This figure was calculated by using our current 2006 contract prices for tree and stump removal. Cost to replace all 4371 ash trees with a mix of species $1,543,000.00 This figure was calculated by using our current average contractual cost, $353.00 per tree, to plant and guarantee each 2.5" tree for one year. Cost of annual preventative chemical control for EAB on parkway ash $455,000.00 Preventative chemical control would consist of an annual soil injection with insecticide and two annual trunk applications with insecticide. This figure was calculated by using a contractual cost estimate of $1.78 per diameter inch to inject a total of 58,922 diameter inches of ash trees, costing $105,000.00. Trunk application cost is based on an estimate of $40.00 per application for 4371 ash trees, applied twice annually costing a total of $350,000.00. 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( t;/ZZ-/ tJ " MOUNT PROSPECT COMMUNITY CENTER Managing Editor: Man: Alberts I maJberts@pioneerlocal.com , (847) 292.3210 QIA uiirCLAIll SlIlldll Clark, Moullt Prospect's fo",ster, advises ~ to Iookfor sigIlsolthe E7IImI/itASlr Bom: ntinMs has II plan to deal with lhe insects, CIarIc said. But 11"'11 Tf!Sidents mall be the keri to finding ill. fested tTees that must frf! re- moved as quickly as possible to limit the insects' devastation. WItat dH11lI alII tree look Ilk.? Ash trees have several green leaflets per leaf stem, usually seven. The leaflets are directly across from each other with one leallet on the end. The leaves are much longer than they are wide. WIlli ore tll.sI.ns tllot tile EllIIIold AlIi 'onr .... '.fest'd a tre.? The leaves on the upper third of a tree will thin and the branches will begin to die back. Shoots or blanches wiU rise be- low the dead portions of the trunk. Tiny "D" shaped exit holes may be seen on the branches and the trunk. What n. 1r'0 nlfdents do te "'Ip? Check ash trees for infesta- tion, use only firewood grown in Winois. provide certified 31- borist care for trees on private property and plant for diversity. Mount Prospect residents may <:aU (847) 870-5640 to report a tree that might be infested. ReSidents of other communi- THISWEEI iiiiriiiiiim .. Prospect Heights' Summer- fest celebration opens tonight and runs through Sunday. The festival will be held at Prospect Crossings, 1241 N. Rand Road. The carnival will be open all row- days; Thursday and ftiday from 5 to 10 p.m., Saturday !'rom noon to 10 p.m., Sunday from lto 10 p.m. En- tertai.nment and food will be available !'rom ftiday t ,",,~=-=-'-=c..=~,=c~~D:-'Esr;:W.lIJ{;J:i~,,/~~: day. See Page 7 NEWSMAIERS WHAr ii'iMsts-uE SAyiNG ',l4s far as we know, the emerald ash borer is not present in our toum., but if it ever shows up here, we hope to know about it quickly so it can be eradicated before it spreads. " Sllldy Cllrk, Maunl P....PlclsUPlrvilll' of la...llry IN ....antl. Sft Itary an Pip I ~"n._.__ "_'__' ._._.~.__._.,..___.__ ,._ -- _..~,., ...... ""., . .. c. ,.. ___ ;.1"~..-;~:r;".n.,~,.t~j.\ci:N..~ Mt. Prospect sets up trap trees ,- to detect ash-tree killer .~ 9~ 511 H l.ll , ..~\ ;~':',~:h" !n'..,~,,,,; .. ~!ld "10''''... ,~, .,l.!, . (:~"r~ "\ ;1~H"'lJ;~' h..., "",C'" Ul. .~ W",'ioJ.l1l: ~ \'1001", ....w Il,":m:~'~ ..;:~ .~.."u" H~, ':''lU\\,"'Jl(l" III rhr Ih"l:lk ri ~rll~1l'1 W11i. >\U~ri.li ;'1\'"1 ;~;:1lI. :!=Jr ...':u!i .. 11111,. hI! !!Jell' PC'\'JII..II,\"'n '''....1 . rlCJtollul\' ./JIP;tt." Ult 0"':1:1 Il.... '11 ~,: ~...~.,b"",'.'_',.,..._' ,J,i,',',~. ",'.1: 1,"':~~'i._~:,~~!,~,I.',..,.'~1 ~,. oI.hlh'O:"lllllt="",J"~".I\I~lll"",!,,: I ~ . ~.... w (tCt. 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'!lrl,!'heOlilll!"'C"'.:l)t,IIH~ afla:.:lllSlClt!'II!"'lCl:n-'t"Vhlll'l!o I~~! :>'JC(;,t~'f\j,.ud -CI\e':l\loIC!I'OlI': :J;:llal~~!1 '1:_ m~unrp'O!'l!';:! y~ .n~ w.o.-WfITll'lalC"asr.eOIp:,I'I'" .1I'1.0't/ll.mettl11tl;tti':1l brtlft.OoUllll1t'hJrfltlCl!,n . :"'~. )I^~,.~~ ",~,,,t<, =--._,- ..-- --.--..------------,-.-.---.,.--. .._-------~_._- Beetle: Destruction could rival Dutch elm disease , P'OSP~CI BUI, as Cia," '4td, r ~Wh..["s it, SCoIry It..! me i1Ih~. :~::C:;d Y:~~ttm;:: ~~~i~~~~$ ! wa,ch,nc - ."d Ihe beelle- n J Duly "bit' 10 8)' h,," iI mile .1 . I t1n1e - if someone leIS. 104d J of 6'~od w b'.'Tlgs II from, ,"hchllan 10 lIunoll. lhry tilt! ,tall <1 whole b~ld'n~w mItts. ' '''lion Ih.." mal' nOI t"verr b~, notlred 10' .:I ~l)upltt veilll$, Irs; kind I'll th~ wtld nrd In ," of ' UIIS" f~J-1tIp1 progr~ In which iJle alttul~. PtO~P'CI Hleh Schnol, in .11 tum nil dawn thr-IUts 10 W'r ~f ollltt irtlinn With. 101 of ...~h tlwlul.'oIelotlerl'l.lllOlIJe 1I1"e!li. Wili thell! to pick 'Ip.n This yur~ ~lock at lf~p ~1l!1, In!ol1t1oltlorr packel ~~~~~~b~I~~J~~I~:. a;; aH~r~~~~ ;~"r1t:,UI1~'; 2007 Ilt'e, in Itt'r neighborhood ~latk wauJd, 01 cOwse, plt!le, alll.CI th~ bntlr. 'Wt"'tt'lolrIg it ilthe bectle wer"n~ del'C1ed 10 locrk'., 0., Dutth rim dis. 8ur. 'hC' s~d. ~lf II il hcrt. ~ C.'I" of tbe '70,-' s4Iid lrClrrr. nt'lt'd to k"ow .boul ic lilhl who d~Kribitd Irttrselt a, ~ Iter 41W1)'h persoll Thus 1.,. Mounl Prusp~cI Thu~ I.." the b~.tllt" h4i 1101 Sft1nSIOMIflblrCtnrmnwge b~t"n drl~clcll III MOI.nl atlou On Ih~ ~~_. ..~.. ....... "" bad YUt flJr il. 8uI ill Inal tlln" we wrr~ 10linl 0"', JOD rim uus II yr.- trom Olll I~I lJt't'~." lob.. 'Wl<J, Untkr tht vlUa.les rdoleslt. Iioll p'aparn. ~Wtt ~ lJ)irr&: 10 plan! 41 wadel "'.riety of uus thai m..,b~ ate undl!tt,rli,hud, Ih.at rn..,bt" Ih~ public iSTI" "wale of bUI h.", ptt.l. pultn. aaJ(or SDerttl't'n.. Mowl' PTOlpttct is COUp"..." ~ ':""i~ the ?oII~_!~ ^!~eTU!" Will beetles chew through aid? Bv BOB SUSNJ.\K" CkJiJylltmltl.'"lnI/Wntrr Although the federal govern. ment has committed about $7.6 million toward battling a pest that destroys ash trees, municipal leaders at a specIal meeting Friday said much more money will be needed Cor the elfort. A host oC experts provided local mayors, Corr-sters and otheroflicialswidl insight about the metallic green beetle durinl an "emenld ash borer swnmit hosted at Northwestern Univer- sity by Democratic U.S. Sen. Dick Dwbin In I!vanston. Evanston became the latest suburb Friday to announce the discovery oCthe emerald ash borer - In 10 trees at a park. The lirst public: sighting of the pest in lWnois occurred in rune at the Windings subdivision west oC St. Charles In Campton Township. followed by WH. Grounds SuperintendeDt Sandy Oark was among tIQe 1n1lfeD- dance who were Jesl than mette last week. Stephen Knight, state plant health director COt the U.S. Department of Agriculture, told guests at Friday's meeting the agency will set aside $7.6 mil- lion to survey and manage the emerald ash borer in Illinois and WISConsin. The money also will be used for public information cam- paigns. However, Mount Prospect Forestry and See....OJI...,. ~ throutlh self-treatment of top down, or D-shaped exit healthy asn trees,. which she holes in die branches or trunIc. enthusiastic about the federal. said costs 5 I 00 to 5200 per are indicators oC the beetle's government's financial round. presence. response. . Emerald ash borers are The woodpecker is the emer- HIt's great to hear about $7.6 believed to have traveled from aid ash borer~ natural predator. million, but it's not going to be Asia to the United States on However, said Lockwood, Michi- enough" Clark said. wood packing material carried gan doesn't have enough Clark said cleanup and on cargo ships and airplanes. woodpeckers to make die pest removal would cost Mount I!xpertssaidtreesdyingfro~th/e go~wa,y."'iJ -Jzz/c,6 Prospect $1.1 million if the pest . :"' t. 'f " u~'r- rr. destroyed all 4,400 or so ash trees on public property In the village. She said it would run another $1.5 million to replace the dead uees. Michigan has been fighting the emerald ash borer since 2002. At least 15 million Michi- gan trees have been kil1ed by the beetle. Durbin, who acknowledged the severity oC the problem remains unknown, urged the public to keep an eye out for the emerald ash borer and report any findings to local govern- ment officials. Illinois has an estimated 130 million ash trees. "Homeowners, business owners and local officials are on the Crontlines of this battle," Durbin said. "We all need to pitch in." Patricia Lockwood has exten- sive experience with the pest as director of emerald ash borer policy Cor Michigan Gov. Jennifer Granholm. She said Illinois municipalities should prepare to handle resident reports about the beetle's existence. Lockwood said Michigan's government coffers ran OUt of money Cor removal of ash trees the pest killed on private prop- erty. She said residents now must pay from $300 10 thou- sands oC doUars for tree removal Some success has been reponed in Michigan's emerald ash borer light, Lockwood said. The beetle has been beaten Conlinrud frum Ibgr 1 THE JOURN"'l. WEDNESD"'Y. JULY 12.2006. P"'GE 9....MP www.;ournal.lopfCs.com Village Offers Reward For Tree-Killing Bug Keeping one $Iep ahead oC an insect thatcoulddevastate the Ash tree population in Mt Prospecl, the villall' and Ihe Arbor Team Planl Healtll Care, Glenview, an- nounced a Joint venture to PlY I $500 reward to the first person who finds an Emerald Ash Borer in the villlse. ne fusl infestation of the Em- erald Ash Rarer (EAB) bug in Illinois was recently confanncd in four of si. Ash Uces in Lily Lake, K_Counry. The infestation was found in uees rangina in size be- tween 18 and 24 inches in e1iam- Cler, and Ippeared 10 have been present from three 10 five years. "We're desperately bopi... thlt the Emerald A.h Borer is not present in our town," said Mt. Prospect's ForcsrrylGrouncl. Supt. Sandy Clark. "We've been watch- ing for this insect since it was fllSt discovered in 2002 in Miclugan. So far the news is good and we don'l believe Ihe insecI is here. "We hope thlt with the help of _citizens, we'dkllow rightawlY if Ihe EAS cIocs reach our lown. That way, hopefully, it CUI be Slopped beCore il spread. very far." Clark said. Arbor Tree Plant Health Care, a uee company that has .mainlained many oC Mt. PrOSpeCl'S lrees over Ihe yean. was ready to pay the reward money if EAS is ever' found here. Clark .aid. "We hope that AIbor Team'. generous oCCer will spur even greater inteRll in EAB and result in more 'eyes' searching for .igns oC tIlis deadly insect" Clark said. Arbor Team repre.enlllive SamanthaFnnzsaidthatMt. Pros- pect is the only conununiry lbat the cOlDpany has teamed up with althis time 10 combat the EAS. The company specializes in plant health c..e, providing Cer. tili.ation of lrees, shrubs and lawns, and combating pests and discue tIllt might plaguc plant material. Over 110 million Ash trees, in. cluding sIRet and yord trees and Ash in forests, are at risk from the EAS. The llIinois Dept. of Agri- culture is uyingto make swe that lIIinoi. will not repeat the Michi- gan e.perience, where the EAB infestation continues unabaled. Infestation has even reached the upper peninsula of MichiCan. The infeslationhu alsoreached communities in Ohio - panicu. luly northern Ohio - and in areas of Indiana,and Ontario. Canada. There are aboul4,400 Ash trees planted in MI. Plo.pec:t parkways. Still more are planlcCl within pri- vale residcntialllld busine.. prop- enies. "We are pleucd to be pan of this effon," said SCali Fran., Counder oC Arbor Team. "Arbor Team is also coocemed about EAS's polential to aelalively impsc:t Illinois trees, and we hope thiSleward willlllractlllc public's attention." To qualify for the IWud, the Ash Uee mUll be within the corpo- ute limits of Ml. Prospect. .tancI. ing willi its roots in lIlc ground, and cuftCIIlly or pleviously in- vested with the EAS.as eonfirmed by I qualified official frODl the Illinois Dept. of Agriculture. Mt. Prospe.ct puts $500 bounty on tree-killing beetles By Mich... H.wthol'lllt Tribune stiff ,eporte< One lucky beetle buster could bag a $500 bounty for finding an infested tree in suburban Chica. go. M!. Prospect announced last week that It is alTering the WI. usual reward to the lint person who spots an ash tree attacked by the emerald ash borer, an ex. otic pest responsible for the de- struction of 15 million trees in five states and parts of Canada since 2002. The fugitive Is metallic green and barely'ronger than a penny. Authorities Caullon It can be diftlcult to apprehend bec:aUlll It spends most at its pernicious life concealed under the bark at Its favorite food, Bul after a handfW of infested trees turned up In Kane County last month, municipal foresters around the region bepn scurry- Ing to figure out Ifthey'w been hlltoo. Crews aU over Chicago and the suburbs are poklnc around in the leafy canopies ofash trees that line streets, searching !'or beetles munching on leaves or small D-shaped holes lellin the bark. Foresters also ar. seeking a4,~C4,." M'IoIl.I'le the public's help 10 find the ash bore!: . "OITering a reward Is a very . creatlw Idea to help catch peo. pie's attention,. said Edith Mma, tlOJIIIIIunity trees advo- cate at the Marlon Arboretum In Lisle. "It identifies lhe ash borer as a pUblic enemy and an unsavory character thaI we dOD't want hanglng around." Sandy Clark, the Mt. Prospect forester, enlisted an areacompa. ny to put up the reward money. Arbor Team Plant Health Care already helPl take care of the village's 8,000 ash trees. Of course, the village hopes '7/~/D~ nobody co1lects the bowstst So far slate and federal iii- spectors haven't f1ItmtI any signs of the ash borer In IWIIoia beyond a heaVily woodet1subdl- vision wesl of St. Charles.' Those trees are so 1nfeeted that omcials think the beetles have been there for at 1eaat three years. uaUowed tospread,the beetle could threaten more than 130 million trees in DIlnois and a fifth of Chicago's \eaIY cover. FTHlDnce npoI"ttlr &'111 AId- helm contributed to this rrporf. mluJJJJtho rM@trlburre.com lllaUlrN.lIlUIIa'$lllO Ii,:..: '~.~..".",.,. --.ti4 tndv Ronvl cllodcs 10 _ il ~ InV __ ",h ""'- Ulvt invaded Mount 'ru$Jl<Cl. ""ount Prospect otTers :ash to the first resident o tind an emerald ash IOrer infestation. end a chef to a local mners market and "'at do you get? :reat. original recipes. 'you haven't found a ood book to read yet lis swnmer, we've got lme Ideas for you. ., A!ltoMotive Todays New Homes MOUNT PROSPECT TIMES . . 4 ...;...-...,.:;~,.i.-.'~: .~~....~.::.~:,,: i~~~.-~~:, JJ~l~;i.L...~~....:~ ...."'-c-...-......c.-. J~13.:1~;"n"'-v.:J lIi11(,11.( ..:leI 3='t<l?11'tl S'(oYOfl _111811.:1 _~_O~~?~qQ ?t~J .S~C~~~. ~'~.:.:-~~L1L1~ 11" lJ3d$l1~.J lflt'k.'U l1:f .'~"dL'f3.J I, '_"t.'..:: f ..1. .-'3d$-O;Yd .il WIt:'U :10 3~If-:tl'll1 =~ In.\O.\\', II":\I":!: ~'''lh; Local Focus IIlIlIrIlltald 00,....._".._... 2WEB IIU.I.__.._ C'Questlon ....' "-"Ilt.: 30 weent S&ICI YfS, 10 percent $lilt no. r. .._!of"" __on. .. Ialol/rlloflll_ _11 ..m. WaIcIlIIIC I oliO p,m. IorDollr_IlI____ loday's quote ----.=.:.:..."':'.....:::.:--=------=.:-~ :~~~lr':l:~!:I.~\.!!~~!l '" hop<.' I'm rr.titrd (If) il hilS. I ran'f ('\'('11 unaglnc lhe oevastation it's gning 10 dn." Jolla """T. of 1M cily'A fotnfry dirisio", CiJmoci US -_(147)<27_ 1otIon....._ Fox: 1"7) 427-1301 rence...lOdliIyheMld.c (-mail; "ews..,ill~rald.co'" ,...... PIfiI"? V&don Wrilo: AIl-....-.. Pllddock PublM:lbons Inc. (141) 421,4333 ~O. 80.280 fof..... pIIooo_ i ArIlft9lOn HeiglllS.1l .ee Page I 01 NeivhbcK. 1__ Our trees' newest threat The emerald ~. ash borer Bv ST[\T l.\t.l'SKY Tree experts are watchingfor the dreaded beetle 11a'''"'''''-'"VuJlI1..... During Ihe h3hy hoom era. me stJef'U of I )es J'I.1Ines wt'tc tined with I\merican Plms ..Evt!n UI uw Uptown area. il was:t ~auldulafT.ay (If lr('p~.u rmtembe'red John Henry of tht' citv's fnr~Mrv ili\;slon. At that rune. American elms wt'rp an C'Ssl'ntlal tn!::trwf'nt of the suhwban IMuh.c~pf<'. Thai qUlClcJy changed \...ith the CnlNKcncc of n'ltC'h elm dise.lH.t". \"hleh dt:l im..uf.>u lh(" elm popuJanClIl in Nonh t\llll'r. iell. Arriving in IUinois in 19!'iU. ir spfud ttuoughoul ("very l;olJnry b}' 11]59. Willun a IU. In 12'Yt'ar periud_ mUfe' ,h;:tn ,.,i"l."lt'IHh~.., ,j-,!,: ...i", II.:C) w~rp killed. N;UlflO;lll\', mOlt.' Ih.tn .13 mlUlt)n WCft.' 10:01 hv 1976 Uenry ;earf, Ih,' ~allw miyJ'll h"pp('n 10 ule "'ih. Illl' clf/\r.u mud(,"rn ~quiv"l(,"nt of the l'Im inpopuJaJiry_ 111... '~as.)n for the kar 1'1 the emerald 3'1h hott'r, a hectIC' wlIh a ,"crmll1t;ly msatiable appelJlt' (en ol\h lf~r~ The half.lOr.h IanI':, l'ighth. Inrh-wJdr mClalltc grt"en het"IIp.. n.lth'f" to ASia, 11r<;1 \\'01.\ sc~n In 2'002 In Ihl' Unlit-If 51alt's. whet,. II h;l'l hetn h1und onlv Ifl .uh (1I'e.,; Since then. its dining habits ha...-e ,,-aust"d lhe dealh "f 12 million 10 l_; million itsh 1ICI.... in !.llch slate" as MlI:hi~an. Ohin,lndlana and Maryland RUlli waSll.1 unld fllne 9 lhal the JH'st made its apP".rdnce in Illinois. when it Ivas found in Kanr Coun~ nnrrs Taylof, plant infnrmill' 'inn ''''''ri",Ii.., I,., ,h.. II.Ifflrlnn ~ S/tnIol_ Acoordillg 10 "'1IliIIO<s o.p_ of Af/riMure: . Thinl\lng and yellow1ng leaves oO'Sllaped_m1l1ebaltlol therrunk . Branthes and shoot5 gf'011ring fromrhetJaseOflhelrte In _........ . A display 01 file fmtlatct asfl borer, as well as otr.et iolormldionilf malefWs. his been set up allhe villaoe halt. 50 s. 'EmersonSI.andal thelltlblic workS r1eMttme<lf t 7M W CePlral Road. . Or call/84n 810,5640 for an informa"'" _!t. . Homeownef$ ate beanQ HYlSed fo use local firewood. even when b'ilYelIng. al'l(f bum or abandon firewood before leaving a CIItIp5/Ie. iug lJO puhlk propcrl'y in the vlllaJ.:1' .ul.'.:'sh, She al~o "~li mated lh.n almos.! as m.tny Ol!oh Iree-\ t:lCi~1 un p,ival~ plopen}' In the village "'\\Ito'r(" very concerncd Ihal II mi~ltl arrl\'e here". C1fHk ~,Jld "Mn~l IOIVn~ wllh fnu'((l)' programs In Ihi~ area ha\.e heen vef)' wOlllt"d anrl awa't Qf II (or., COUld!." of veau .. . The ..lih Ifee~ .ur popular bCC.1l1liC' thl'Y .re ineltpemive. ~row qu,ckly ilnd are: lolt'fam of 5mh urban condihons ..u COnlflal.lc:tI Mills .md poUulmn. .It .~ ill cnnunnn Ire!! in a Int ofliUtclKa~,'.Tilvfor s.1ld 1\\'0 common ~pecles fnWld an lUinais ar~ rhe R'teen ash and fh"1o\'.t1r~a.,;h "mnn"t1...rh",. eUnIls -....,., Bookmarl our Wl!b ptr tDr IlypetIInks to more "'lbmtabOn -.................. -..... SfI,.("t in Ann Arhor whtre almO!i1 ("very Ifee WiI!i cut dmvt\. Th~ arlull beellf' makes ils "ppeatiU'lre 111 mld.May 10 laic IlUU", df'pmilin~ iI'!, PUS nn Utr. '''mk illld hlancht:s or Wlthm die cr4trlr.s uf UJf' ash U1"e hark It IS the larvae 'h.1l sers Ill" SHIRf' hn the e"",ui!1~ drama The crean1\" while larvile hore in'n 'h~ ru'" "1I"in. ttfr ,hp 'liiifiH ':'-.\i11i\i1ij" THf-\in.TlliI-u.fiii I AslIIo_ ....---..Il1o_..... _ilpoIrIon_lIlIool... lIom,wln on. "allot.. ....... .....,-..._10... _ ........... cullure's Animal and Plant Health Inllip~llfJn Servicr and thr U.s. Fmesr Srrvic-e.lhal has bren prep.uing fill the past rwo ye31'!i. Otirlng 1"'1 time!, lhe Monnn Arhoreltlm has bc.'C!n SUI\-rym1: ltt'f'<; in a vari~rv nf cnmmuni. 'i.... indllfli.... "'nlln, I"n...,_, V1cr. m Cooper.lion wUh Ihf' Animal and I'lant Hl!alth In~p"ction St'rvirt' .'l;hj("~RO 15 nnt' 0' lb. ri~kicr aI("a~:. she ~d. IlttllusC' if is a lro1n\pUnallon flull. Ont' way thl' ash borer r.:an bt spread i~ 'hrough the> shlrpjn~ of firr, ,"""..... FoteSltr SCUlt nnn~df'r ~Thef(~ \\'t"e rumhltng' knl'w" wa~ 10 ~.liclllRan Th when we "aned CllnlUfing Hers,.' S3ld-finnandcr. ~ sailt the- villagf' plann Sl di\'fflf' U("es ..,'!: Kfnlu. mlf("f' anet lClnkRo, o\hhnll"h 'h..... It; nn ...~ ,restry Superintendent: Ash Borer Packs Devastating Punch Sections Journal Home Business/Real Estate Spo~s Journal & T QPICS Des Plalnes Elk Grove Glenview Ml Prospect Niles Park Ridge Prospect HIs. Rosemon, Travel Obituaries Wnte Speak Outl Read Speak Out I Calendar (NorthSt.,Nell .Malllhe Journal Local News THE JOURNAL & TOPICS NEWSPAPERS I FRIDAY, JULY 21,2006 Forestry Superintendent: Ash Borer Packs Devastating Punch By BARBARA DOLAN Journal Reporter You wouldn't think that any statement about a bug that is eating its way through Michigan and is now hungrily visiting Illinois could be pOignant. But the testimony offered by Sandy Clark, forestry and grounds superintendent who has spent 30 years working for Mt. Prospect, was truly touching, given her recent personal knowledge of the devastation caused by the Emerald Ash Borer (EAB) insect. Clark celebrated her 30th year with the village the same weeK that the arrival of the EAB in Illinois was announced. '" grew up near the area where Emerald Ash Borer was first found in Michigan in 2002," Clark testified at an Illinois Dept. of Agriculture (IDA) hearing. '" still frequently visit the family and friends who live there. I have watched with a sense of impending doom as EAB has spread throughout Michigan, getting closer and closer to the 4,400 parkway ask trees that "m responsible for in Mt. Prospect. "Two of my brothers live in Ann Arbor and Wixom, Michigan, near the epicenter of that state's EAB infestation. Their neighborhood once looked very much like those in Mt. Prospect. filled with many ash trees Now those ash trees are either gone or dying." Clark said one month ago she attended a niece's graduation party in Ann Arbor and noticed while she was videotaping the event that small green beetles were flying around the trees and crawling up and down the trunks. "It struck me thaI. even though hundreds of people passed within a few feet of these trees that day, no one even seemed to notice these unobtrusive pests," Clark said she also noticed all the campers traveling west to Illinois the next day on 1-80/94, and wondered how many of them thought nothing of taking a few pieces of fire wood with them in their campers and pickup trucks. "I couldn't help but think how simple it is to bring firewood from infested areas in Michigan and .www.journal-topics.comlmp/06/mp060721.1.html Forestry Superintendent: Ash Borer Packs Devastating Punch Indiana into our state without any consequences." The EAB was confirmed to be found in the town of Lily Lake in Kane County on June 9. An additional confirmation of infestation in nearby Wilmette was discovered the week of July 12, A survey has begun to determine the extent of the amage, but a preliminary inspection discovered 16 invested trees within a five- block area. The IDA has declared the EAB to be an official nuisance, which means that the state can require any property owner with the EAB to immediately destroy the tree. Moreover, the state presented a draft quarantine measure at the July 17 public hearing at which Clark testified on behalf of Mt. Prospect. That quarantine measure was subsequently approved July 19 for a 51-square mile area in Kane County, in an allemptto prevent the spread of the tree-killing beetle. The boundary lines represent a 3.5-mile radius around the area where the EAB beetle was found. "An adult beetle can fly a half mile per year, so the boundaries effectively represent seven years of possible migration from the detection site," said Agriculture OiL Chuck Hartke, A quarantine means that no quarantined material may be moved from the area. Neither an infested tree, limb, bark from the ash tree, or any chips or sap from the tree can leave the quarantined area, A quarantine may be called for any area in which the EAB is sited Mt. Prospect Mayor Irvana Wilks attended the July 17 public hearing with Clark. She related to the village board that, if the bug is found within the village or anywhere else, "The wood can't leave the area. The tree and the larva have to be destroyed where they are found." Wilmette's recent discovery of the EAB requires the village to quarantine a several block area. Village President Chris Canning announced that up to 2,800 trees in Wilmette are at risk. In reaction to the finding, U,S. Rep, Mark Kirk (R-10th) requested federal assistance in combating the infestation. "I request that the U.S. Dept. of Agriculture offer Wilmette and surrounding North Shore communities federal expertise and assistance to eliminate the Ash Borer beetle and prevent its spread to neighboring towns." The Mt. Prospect Block Party will feature a rather large reincarnation of the EAB. Someone, as yet unnamed, will be wearing a sparkly green beetle costume, depicting the devastating EAB, Wilks said. Clark's staff will pass out key chains with small beetles and information regarding how to identify an hnp:l/www.journal-topics.com/mp/06/mp06072I.t.html Village prepares fOI ash borer invasion ..-- -"'-1-- ~.- r~SIl4I"bW.II,cam Mounl ProsPoct is """"'"'" to deal Wilh the d,eoded emerald ash bom byed....,ine its res,- dents .boul it to help eradicale the_. 'This pest has the potential to _....Ie both urban and f'ornt.-h lifts thIout;hout lUu.ws. in. c1udont1 __ 4.<<IO....kway ash _, as_O as lhousands _ on prWale proprrty, in Mount Prospect .Ione." said Sandy Clark. Mount Prospect's supervisoror r....t,y and craunds ''''' for as _ "'-theemerald ash bom IS not present in our lown. but if it ewr shows up heR. we hopeo to know about itquidcJ)' lO.itcan be erad- 'cated ber_ ilspreads," she odded. sion lost _ who ",pxted ,om.,.thlS ash_ C1arkaskodvillacetnlSleesloselUpadisplay inrested WIth the insects A pm;minary ,u",. about the bom al the vitIap haD, 50 S. ~........ conducted by Ihe Ikopartment round some oth. St., Uld IIChedute the '"lllo Creen ~ on lb. Ir<!es in the area .Iso...... inrested but offiCIal ~c.s local cablechannel. MPI'V, u soon as pos. have not yet dett!nnlned the euel numbers. Sible. "We ~aJnductinC aneJdlnliYe SWYeY oft1ft': ..State ofrlCiab noted there are only (so many) in the ....a. but. prehminary swvey did find (in stat~ inspectors who eaft respond to suspected resta:tions) in otMr areu within. rrve.Wock Rdiu: emctald ash borer repal1s, so they -- Ihe or where the beetIcs were rl(S\ round," sa,d Jer helpof edueational ~tions, arborists,land- Squibb, a state alricultu~ Spoknm.;an. sca~n and muniriplUttn U1 educatinl tM pub- Any trees infest~ with the beetles likely Wll lie and ~hft'kinl out reports 0( possible' infefla-. have to be removed since there is at) erred,vl lions:' Clark said. IRatrMnt, said Squibb. M"Junl Prospect has bHn JWPllrinC for the In. Herbert s:ud an estimated 20 rnUhon ash trft! sed's InvaSion since 2003. she added. Thr viUille in alMr states :are drad or dyinc because of thl! now is orrennl rift educationfll packets to home- ~l"ftl'1'ald ash borvr, aboul 15 million In MichilMl owners Ihat describe the pest and its symptoms. alone. The inse.:l was nrsl dlsrovered In lhe Dto. and will "'Ipert any trees withtn WJace linuts that troll art". in 2002 mit:ht be infested. ''The COOd news IS only about 5 Pfrcrnt of the ...11...... bfttIr. wh.i~h aIrody has IdUed lifts in tulare-a art' ash trees," she said. "'Ntt'1I ~ miUions or ash trees in Mirhipn. Indiana, Ohm look an, atlhe other uh ll'fts i.n that area to de. and Maryland has been d~ in Ilhnuis. lennine how far Ihe infestation loes." Durll1& a press confef"enre Junr 13.lllinots ~ The emerald uh borer is ill <<reen, mPtallic-col. partment of Acriad'.. offtc:ials annouftCed the oreet insect. only a half iMh lone when it re-achfS first lfII....1ion or emerald ash bom in the stale on its adult phose be_late May and July. The in. a sUbdiYiuonjustustof'LlIy Lake an KaneCoun. sed does most or its damap durmc the larval ty. The area is about 15 miJes south otUwMcHen. state or dtwlopment, bonnc irI~ the bark and ry Counly border. reedlnl on the _', vascular system. Alriculture Chris Herbert, a spokeSwoman for the I1JinOls omrials say it primarily spreads from on!' ana 10 Departmenl of Acn<utture, said lhe department another by people transporlrnc r..- Inrested received a c..u (rom a homeowner U\ th~ subdivi- with the insect. A,."".rr ~lIlasP".cr nHE:S "2z.1a. "'- MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER TO: Michael Janonis, Village Manager FROM: Richard Eddington, Police Chief SUBJECT: Crime Free Multi-Housing Program DATE: August 3, 2006 POLICE DEPARTMENT REQUEST Unless properly managed, rental residences can be magnets for crime and disorder. Criminals are attracted to the anonymity and privacy rental properties often afford. The absence of daily on-site property management is a convenience for criminal enterprises.. Landlords soon find problems associated with serious criminal activity beyond their ability to control. The results of increased crime and calls for service to the police department consume an inordinate amount of village resources. The problem cannot be solved by law enforcement intervention alone because of landlord-tenant and privacy laws. Solving the problem requires a community-based solution. The Police Department requests that the Village of Mount Prospect amend and/or enact an ordinance which would define a rental property nuisance and require owners of rental properties to participate in the Mount Prospect Crime Free Multi-Housing Program, a nationally sponsored crime prevention program designed to reduce crime, drugs, and gangs on rental properties. INTERNATIONAL CRIME FREE ASSOCIATION The International Crime Free Association, formed in 1992, sponsors a variety of innovative programs based on law enforcement crime prevention methods designed to help keep illegal activity out of rental property. There are currently nine Crime Free Programs being offered which include programs for hotels, mobile homes and storage units. Information on all of the programs is available at the Association's web site at www.crime-free-association.org.This particular request relates to the Association's Crime Free Multi-Housing Program which targets residential rental units. Three Phases of Certification All of the Crime Free Programs consist of three-phases that are completed under the supervision of local law enforcement. The cornerstone of the Crime Free Programs is the partnership between law enforcement and the community working together to prevent crime. Law enforcement coordinators are certified trainers of the Crime Free programs and provide the initial program training and property survey. Property owners and managers make the commitment to MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDT,JM CHF 06-153 CONTROL NUMBER learn and apply the Crime Free Programs to help keep illegal activity off their rental property. This combination of resources has proven to be successful in fighting crime and increasing the quality of life. Property managers can become individually certified after completing training in each phase while the physical property itself can only be certified upon completion of all three phases. The anticipated benefits of a fully certified property are reduced crime, a more stable resident base, and reduced exposure to civil liability. What the Association Offers The goal of the association is to assist any person or organization involved with rental property management by expanding their knowledge of the Crime Free Programs through training, information sharing, and assistance. This Association is also dedicated to helping those who do not have a local or state Crime Free Association, but are interested in starting one. This Association may also be able to help you with grant writing information. Each year the International Crime Free Association sponsors a comprehensive training conference somewhere in North America. Albuquerque, New Mexico will host the .2006 conference on August 7-9. Crime Free Multi-Housine: Proe:ram The Crime Free Multi-Housing Program is a state-of-the-art, crime prevention program designed to reduce crime, drugs, and gangs on apartment properties. This program was successfully developed at the Mesa Arizona Police Department in 1992. The International Crime Free Multi- Housing Program has spread to nearly 2,000 cities in 44 U.S. states, 5 Canadian Provinces, Mexico, England, Finland, Japan, Russia, Malaysia, Nigeria, Afghanistan, and Puerto Rico. Australia has expressed interest in adopting the program. Crime Free Multi-Housing Program BenefItS: . A stable, more satisfied tenant base. . Increased demand for rental units with a reputation for active management. . Reduced police calls for service. . Lower maintenance and repair costs. . Increased property values. . Improved personal safety for tenants, landlords, and managers. A variety of success statements and testimonials are attached (Attachment A). Costs of Drug Activity in Rental Property . When drug criminals and other destructive tenants operate out of rental property, neighborhoods suffer and landlords pay a high price. That price may include: . Decline in property values -- particularly when the activity begins affecting the reputation of the neighborhood. . Property damage. arising from abuse, retaliation, or neglect; property damage from police raids. MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CON1ROLNUMBER · Fire resulting from manufacturing or growing operations. Civil penalties, including temporary closure of the property -- or even property seizure. Loss of rent during the eviction and repair periods. · Fear and frustration when dealing with dangerous and threatening tenants. Increased resentment and anger between neighbors and property managers . The loss of other valued tenants. Certification The certification program consists of three phases that must be completed under the supervision of the local police department. Property managers can become individually certified after completing training in each phase and the property becomes certified upon successful completion of all three phases. Training Coordinators The program begins with the training of law enforcement agency coordinators who will administer the program in their jurisdiction.. Every Crime Free Multi-Housing Coordinator receives 24-hours of intensive training and becomes certified as an instructor of the program. The Crime Free Program Coordinators return to their cities and begin to provide training and certify apartment properties in their community. "Fully certified properties have reported reductions in police calls for service up to 70% over previous years. The heart and soul of the program is in the correct implementation and use of the Crime Free Lease Addendum Here is a brief outline of the program contents: Phase 1- Management Training (8-Hours) Taught by the Police . Crime Prevention Theory · Theory of physical security - Crime Prevention Through Environmental Design (~}lTEJ)L ." ....... ............... . .... '.' . . Benefits of Resident Screening . Lease Agreements and Eviction Issues · Crime Free Lease Addendum (Example Agreement - Attachment B) . Key Control and Master Key Use · On-Going Security Management Monitoring and Responding to Criminal Activity . Gangs, Drugs Activity, and Crime Prevention · Legal Warnings, Notices & Evictions - Working Smarter With the Police Fire and Life Safety Training Community Awareness Phase II - CPTEn - Rental Property Survey by the Police · Crime Prevention Through Environmental Design Survey (CPTED) · Minimum door, window, and lock standards compliance inspection · Minimum exterior lighting standards evaluation · Key Control procedures evaluation · Landscape maintenance standards compliance MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM eHF 06-153 CONTROL NUMBER Phase III - Community Awareness Training . Annual crime prevention social taught by property management and police- . Community awareness and continuous participation is encouraged Full certification (gold certificate) permits the right to post. the Crime Free Multi-Housing Program sign and advertise membership in the Crime Free Multi-HoUsing Program in the print media using the official logo. This certificate expires every year unless renewed folloWing compliance with Phases I & II. State aDd Local Particination Locally, the communities of Schaumburg, Elgin, Palatine, Normal, Forest Park, Wheeling, Rockford, Rolling Meadows, NaperVille, HainesvillelRound Lake Park and Northlake have adopted the program. The program has been particularly successful in Schaumburg where participation is mandated by ordinance. (Schaumburg Review newspaper article - Attachment C) MOUDt Prosnect and Crime Free Multi-Housin~ Prollram In the summer of 1995 the Crime Prevention Unit (CPU) of the Police Department and the Village's Building Division implemented the Mount Prospect Crime Free Multi-Housing Program. The CPU and Building Division dedicated an extraordinary amount of time, effort and commitment in designing and implementing this collective community effort. Initially, the program was well received and it was the department's hope that the end result would be a long standing partnership resulting in vastly improved living conditions. The CPU and the Building Division have continued regular contact with rental complexes however the program has unfortunately became less of apriority. Although living conditions have improved since the initiative began problems still persist. Following are some of the factors which have impacted the program. . . Change . in the leadership at the police department. . Temporary reduction in the CPU to a one person unit. . Redirection of department resources and personnel allocation to other priorities. . Discrimination allegations leading to protracted legal proceedings resulting in federal. governmental oversight which further depleted resources and available manpower. . Constant change in ownership and management of rental properties. Recommendation It is the opinion of the department that in order to affect substantial, long term change, associated with problem rental properties, the Crime Free Multi-Housing Program should be reinforced with participation mandated by an ordinance similar to the Village of Schaumburg's Ordinance # 03-09 (Attachment D). The ordinance will require all managers and landlords to attend the eight hour crime-free multi housing seminar and include a clause in their leases making criminality a lease violation. Currently, the ordinance allows the imposition of enforcement fees for properties and owners found not in. compliance with the property maintenance code. These fees can be waived if the property owner/manager: attends a Crime Free Seminar; agrees to a MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CBF 06-153 CONTROL NUMBER security inspection by the police department; and complies with police recommendations associated with the inspection. An ordinance requiring attendance at the seminars before problems arise, requiring the adoption the Crime Free language in a lease addendum, and clearly defining what constitutes a nuisance at a rental property, will reduce future problems and also give the Village the power to suspend or revoke a residential rental license if a property is declared a nuisance. It would state that a property or specific address can be declared a nuisance if a property manager or owner rents to a tenant who allows any of several offenses to be committed by the. tenant, a member of the tenant's household, a guest or other persons under control of the tenant. In order for this program to show positive results, it will take a rIVe-year commitment by the Village. Continuity of service is the key component to the success of this program. The most effective method of operation is to hire a program coordinator. This position would entail reviewing reports to determine if rental properties are involved, checking landlord license status, following up with landlords, and assigning cases to the appropriate division of the Police Department (Le., Crime Prevention, Community Oriented Policing Service, Investigations, or Patrol). The Police Department has enjoyed a great deal of success in hiring retired police officers to fill similar positions (e.g., evidence custodian and video review officer). This hiring philosophy affords the Police Department significant law enforcement experience at an affordable price. A civilian coordinator is the most cost effective way to ensure continuity of service. w Attachments Attachment A.;;.; Personnel Requisition Form Attachment B~ Crime Free Lease Addendum Example Attachment C - Schaumburg Review newspaper article dated April 3,2003. Attachment D - Schaumburg Village Ordinance 03-39 Attachment E - Village of Palatine Crime Free Housing Program Attachment F - Information received in an E-mail from Bob Roels, Env. Health Coordinator Attachment G - Success Statements and Testimonials c: Dave Strahl, Assistant Village Manager Bill Cooney, Community Development Director Ellen Divita, Community Development Deputy Director Bob Roels, Environmental Health Coordinator Clare Sloan, Community Development Planner MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER ATTACHMENT A. Personnel RequisitionIHire Form Please attach suggested ads to this form if desired. . PERSONNEL REQUISITIONIHIRE FORM Job Title: Crime. Free Housing Coordinator Department: Police Shift: Administration Location: Police Department Date position open: 01 Jan 07 Salary range: _$51,,875 Houn: X Full-time Temporary Hours part-time: How Long? Part-time Requirements: (Please attach proposed Job Description) Special Requirements (Describe job as related to your Department/Division): Suggested JournalslPapers for ad placement: Budget line ## to be used if other than 011103-540180: Requested by: Supervisor: Dept. Pol ice. Start date: 01 Jan 07 Approved by: . Village Manager: Date: Complete and return this portion of the form to the Village Manager with application, resume, and PenoDnel ActioD Form prior to start date. Name: Proposed Start Date: Please print Pre-employment Physical Scheduled: Yes No New Employee Orientation scheduled with Human Resources - Date C:\Documents uid Settings\drhode.DOMAIN\Local Settings\Temporary Internet Files\OLK600\PersonneIRequisition Hire.. Form.doc. MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM eHF 06-153 CONTROL NUMBER ATTACHMENT B Example of Crime Free Lease Agreement Addendum Example of a Crime Free Lease Addendum Keep Illegal Activity Off Rental Property In consideration of the execution or renewal of a lease of the dwelling unit identified in the lease, Owner and Resident agree as follows: Resident, any members of the resident's household or a guest or other persons affiliated with the resident: 1. Shall not engage in criminal activity, including drug-related criminal activity, on or near the said premises. "Drug related criminal activity" means the illegal manufacture, sale, . distribution, use, or possession with intent to manufacture, sell, distribute, or use an illegal or controlled substance (as defined in Section 102 of the Controlled Substance Act [21 USC 802]). 2. Shall not engage in any act intended to facilitate criminal activity including but not limited to drug related activity on or near the said premise. 3. Shall not permit the dwelling unit to be used for, or to facilitate criminal activity, regardless or whether the individual engaging in such activity is a member of the household, or a guest 4. Shall not engage in the unlawful manufacturing, selling, using, storing, keeping, or giving of an illegal or controlled substance as defmed in the lllinois Compiled Statutes, at any locations, whether on or near the dwelling unit premises 5. Shall not engage in any illegal activity as defined in the lllinois Compiled Statutes, including prostitution, criminal street gang activity, threatening or intimidating as prohibited, assault as prohibited, including but not limited to the unlawful discharge of a weapon, on or near the' dwelling unit premises, or any breach of the lease agreement that otherwise jeopardizes the health, safety, and welfare of the landlord, his agent, or other tenant, or involving imminent or actual serious property damage. 6. VIOLATION OF THE ABOVE PROVISIONS SHALL BE A MATERIAL AND IRREPARABLE VIOLATION OF THE LEASE AND GOOD CAUSE FOR IMMEDIATE TERMINATION OF TENANCY. .A,single, violation of any of the provisions of this added addendum shall be deemed a serious violation, and a material and irreparable non- compliance. It is understood that a single violation shall be good cause for immediate termination of the lease. Unle~s otherwise provided by law, proof of violation shall not require a criminal conviction, but shall be by a preponderance of the evidence 7. In case of conflict between the provisions of this addendum and any other provisions of the lease, the provisions of this addendum shall govern 8. This LEASE ADDENDUM is incorporated into the lease executed or renewed this day between Owner arid Resident. . Date: Resident Signature Date: Property Manager/Owner's Signature Property Name/Location MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM eBF 06-153 CONTROL NUMBER ATTACHMENT C Schaumburg Review April 3, 2003 ~ .... <n w . ~ ~ ~ -" c:; :::l \i'Z lPa~tlts~r .' .... . be' . th ,~=;:;=le~, man4atQry . w(j lor~~/~~i.'. tl'i~. ievetig~ii1:de; . lem tenaniS. . ;'s~...the.'.''\. 8ia~~tUJ::lits 'r&;t'ew~'i~si:agt1kr'a":mrtain renta!.h.!)'tn.-eirFthe1l200 bl'()ck \1f)R{}~l,lE Roadihad:generated 50<callSifot p()lie~)'sef\1'ieeirta .. .' "'el'iOdOPwo~ive.-by .-occiittedlastyear an:d.fu;~OOj;>a.t'a;t~ntal home and arental Ctmdo,Tlie peo- ple who lived at tni1>sead- dresses weieceventually eVicted>because otJackYofrent pay1n~t and health code vio- lations, inot because. 'Of erimi~ . nal activity. "'!~,:'Wili'proVide-the'" edu- c~ti6'4,and'proper'~~:W"'h~IP ownetsdeat'\Vitrr pr1:1iblem ten- ah.tS.[t'~\b~lp;:tl1enit() save mi>fi~~ :;it"Wlll'!aIsb: helP. .~~ st0r,e\<' neighborhoods:1' ,,'Nebl said. . ~i)tbef(iasorifor ,adQPtfug th~()~'<' ....tJ.\s;tbafthe Po- liceOepartinent hass~ri an 11 per~eht det!re.asem the number of cans tor s.eri;'ic~ to apa.rt.nlentpetties betWee.n 1998 . and Nebl'said. He credits. beat team'efforts, com- mtrnity policing arid the .~~qr ,. '~~~"'. ""~ss 'bemg nuisance. '.' ................. ..... . 'C1nce 'apropetty oWrie~: or m<U;lMer .is J1otified,!P~t t4~or herptopW is}! .' . .'~ uridettl1ebt~~e;lj€ wUlB~ . given" tne .. 'tc remedy.. th~prolf .... }.~~] sald, . and . aqdedth. llel1as th~ o.ptlqn t;or~~o,rilW~h,~tc the Village ..IIlarta~~r s~s,pe,n. sion or revoditiop oftb:~ l'entaJ license. .. . .'< ... . "This is for the owner l,\ihc refUses to deal with thePitjp. r;""" '"a .D~rbr:"P.6lW~ em, .Sal. .'. . '. _, _.." ::rj~~~;~ erties tofid1'uM.~r". nance's'uriJl>rella,; If!? .. that he has received~'. .. .... communities . atotind'.;the country who areihtetested.ir theprt)gram or.~'a slfn. ila'fottlinance. .h~~ 'read MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER ATTACHMENT D Schaumburg Village Ordinance 03-09 ORDINANCE NO. 03 - 3 9 ORDINANCE REGARDING THE LICENSING AND OPERATION OF MULTIPLE FAMILY DWELLING UNITS, ROOMING HOUSES AND ANY SINGLE FAMILY RENTAL RESIDENTIAL UNITS WHEREAS, the Village requires persons who rent residential units within the Village of Schaumburg secure a license from the Village of Schaumburg; and WHEREAS, it would be in the best interests of the Village of Schaumburg and those landlords to have crime free housing; and WHEREAS, exchange of information between landlords and the Police Department is a good way to reduce the level of crime in rental units. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF SCHAUMBURG: SECTION ONE: Any owner of property, which property is being rented out for residential purposes shall attend and complete a Village of Schaumburg Crime Free Multi- Housing' Program Seminar. The owner, agent or designee shall attend the Seminar prior- to. obtaining or being issued a Village of Schaul11burg residential operator license. Any current license holders shall have until December 1, 2003, to attend the Village of Schaumburg Crime Free Mu1ti- Housing Program Seminar. SECTION TWO: . In the event a Village of Schaumburg Crime Free Multi-Housing Program Seminar is not available prior to obtaining the operating license, a conditional license. may be issued subject to the owner, agent or designee attending the Village of Schaumburg Crime ..FreeMulti-Housing Program Seminarwithin,three.monthsm..issuance.of the license,.... .In the event that seminar is not attended within three months, the license shall be void without any need of further action. After the seminar is attended, the license shall be issued for the balance of the year. SECTION THREE: A property manager shall be considered an agent of the owner. If a new manager is hired, the new manager shall have three months after hiring to attend the Village of Schaumburg Crime Free Multi-Housing Program Seminar. SECTION FOUR: Any owner, agent or designee shall attend the Village of Schaumburg Crime Free Multi-Housing Program Seminar every three years. SECTION FIVE: The Crime Free Multi-Housing Coordinator, as designated by the Director of Police, shall provide the Finance Director with a list of owners, agents and/or designees who have attended the Village of Schaumburg Crime Free Multi-Housing Program Seminar, with the date of attendance and verification that the owner, agent or designee has complied with this ordinance and is eligible to obtain, maintain or renew the operating license. -. ORDINANCE REGARDING THE LICENSING AND OPERA nON OF MULTIPLE FAMILY DWELLING UNITS, ROOMING HOUSES AND ANY SINGLE FAMILY RENTAL RESIDENTIAL UNITS SECTION SIX: Any owner, agent or designee of residential rental, property is required to utilize a crime free lease addendum or have a clause in the lease similar to a crime free lease addendum for any leases executed after December 1,2003. The Crime Free MuJti- Housing Coordinator shall provide at no cost samples of 'the crime free lease addendum and shall review any clauses within actual leases with the Village Legal Department to determine if the clause is similar to the crime free lease addendum. The clause is to make criminal activity (not limited to violent criminal activity or drug related criminal activity engaged by, facilitated by or permitted by the renter, member of the household, guest or other party under the control of the renter) a lease violation. The landlord shall have authority under that clause to initiate an eviction proceeding as specified in the Illinois Compiled Statutes Forcible Entry and Detainer statutes. Proof of criminal violation shall be by a preponderance of the evidence. SECTION SEVEN: That Title 9, Section 90.55 be amended to add as follows: Nuisance Residential Rental Property. It is hereby declared a nuisance and to be declared elgainst the health, peace and comfort of the Village for any property owner, agent,or manager to allow or permit the following: a) rental of a residential unit" or residential building within an apartment community or governed by a homeowner's association to a tenant who allows any of the following offenses to occur relating to the tenant, member of the tenants household, guest or other party under control of the tenant to occur: murder, kidnapping, aggravated kidnapping, prostitution, solicitation of prostitution, pandering, obscenity, child pornography, harmful materials, sal~ of obscene publication, criminal housing management, possession of explosives, unlawful use of weapons, sale, of firearms, gambling, keeping a gambling place, concealing a fugitive, violation of the Illinois Controlled substances Act, violation of the Cannabis Control Act or commission of any two or more of any other crimes under the State of Illinois or under the Federal Government not specifically listed above; b) rental of a residential unit, or residential building within an apartment community or governed by a homeownets J~ss.ociaJjQn Joel J~nCln.t WhQCi!!c:>Vf.'Sc:tfly()f the folloViing .offense~ . to. occur relating to the tenant, member of the tenant's household, guest or other party under,eontrol 6flheteliant.. to occur: commission of 4 or more Village ordinance violations in a six month period or an unreasonably high number of calls for police. service including, but not limited to, calls t!'1at may fall within the descriptions listed above thst when compared to other properties in the Village of Schaumburg of similar type, reasonably indicate that the activity at this property is out of character for the area and is impacting the quality of life of those in the area. SECTION EIGHT: The Village Manager may suspend and/or recommend revocation of any license issued hereunder if it appears to his satisfaction from the report of any Village officer of Village employee making an inspection, or any other available information, that the licensee is violating any law or ordinance, or is in violation of the nuisance section or his operating in a manner not conducive to the public health, morals or safety. Any suspension of a license may be appealed directly to the President and Board of Trustees within 15 days of rendering his decision by the Village Manager. In the event the Village Manager determines that revocation of the license is appropriate, he shall so forward his recommendation to the Village' President and Board of Trustees for their review and determination. ORDINANCE REGARDING THE LICENSING AND-OPERA T10N-OF~MUL TlPLE FAMILY DWELLING UNITS. ---- ROOMING HOUSES AND ANY SINGLE FAMtL Y RENTAL RESIDENTIAL UNITS SECTION NINE: That this Ordinance. shall be in full force and effect, after passage. approval and publication as required by law. AYES: NAYS: ABSENT: (6) TRUSTEES: CONNELLY, ECKER, DAILLY, DUNHAM, SULLIVAN, (0) NONE RILEY ( 0 ) NONE PASSED AND APPROVED this 25th day of March . .2003. V-~~ Village President ATTEST: /l.~:7A,:l Village CI k APPROVED: . S:\Jegal\ords\crimefree multi-housing. MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER ATTACHMENTE Village of Palatine Crime Free Housing Program (Ordinance not yet enacted) Village of Palatine Crime Free Housing Program Any owner of a property, which is being rented out for residential purposes, shall attend and complete a Village QfPalatine Crime Free Multi-Housing Program seminar. The owner, agent or designee shall attend the seminar prior to obtaining or being issued a Village QfPalatine rental license. Any current license holders shall have 18 months from the issue date of the license to attend the Village of Palatine Crime Free Multi-Housing Program Seminar. In the event a Village of Palatine Crime Free Multi-Housing Program Seminar is not available prior to obtaining the rental license, a conditional license may be issued subject to the owner, agent or designee attending the Village of Palatine Crime Free Multi-Housing Program Seminar within six months of issuance of the license. In the event a seminar is not attended within six monthS, the license shall be void without any need of further action. After the seminar is attended, the license shall be issued for the balance of the year. A property manager shall be considered an agent of the owner. If a new manager is hired, the new manager shall have 6 months after hiring to attend the Village of Palatine Crime Free Multi- Housing Program Seminar. Any owner, agent or designee shall attend the Village of Palatine- Crime Free Multi-Housing Program Seminar every three years. Those properties that continue with the program after the seminar will be required to attend seminars on a different schedule set by the Crime Free Multi- Housing Coordinator. The Crime Free Multi-Housing Coordinator, as designated by the Chief of Police, shall provide the Village with a list of owners, agents or designees who have attended the Village QfPalatine Crime Free Multi-Housing Program Seminar, with the date of attendance and verification that the owner, agent or designee has complied with this ordinance and is eligible to obtain, maintain or renew the rental license; . Any owner, agent or designee of residential rental property is required to utilize and enforce a crime free lease addendum or have a clause in the lease similar to a crime free lease addendum for any leases executed after the 18 month period allotted to attend a seminar per this ordinance. The Crime Free Multi-Housing Coordinator shall provide at no cost samples of the crime free. lease addendum and shall review any clauses within actual leases to determine if the clause is in accordance with the crime free lease addendum. The objective of the clause is to make criminal activity (not limited to violent criminal activity or drug related criminal activity engaged by, facilitated by or permitted by the renter, member of the. household, guest or other party under the control of the renter) a lease violation. The landlord shall have authority under that clause to initiate an eviction proceeding as specified in the Illinois Compiled Statutes Forcible Entry and Detainer statutes. Proof of criminal violation shall be by a preponderance of the evidence. 1 The Village Manager may suspend and/or recommend revocation of any license issued hereunder if it appears to his satisfaction from the report of any Village officer or Village employee making an inspection, or any other available information, that the licensee is violating any law or ordinance, or is in violation of any section herein or is operating in a manner not conducive to the public health, morals or safety. Any suspension of a license may be appealed directly to the Mayor and Village Council within 15 days of rendering his decision by the Village Manager. In the event the Village Manager determines that revocation of the license is appropriate, he shall so forward his recommendation to the Mayor and Village council for their review and determination. Any property that receives an excessive number of police calls for service for criminal or ordinance complaints in a 30 day period will be required to complete the Crime Free Multi- Housing Program requirements and become fully certified. For the purposes of this ordinance the term excessive is defined as properties receiving calls for police service at a 10 to 1 ratio (based on the number of units rented) or no more than 3 calls for service, which ever number is higher. (example: a property with 300 units shall not exceed 30 calls for service in a 30 day period or a property with 1 unit shall not exceed 3 calls for service in a 30 day period). Any property rented as a dwelling unit that receives any of the following calls for service regardless of their ratio of calls versus the number of units and regardless of their total calls for police .service will be required to complete the Crime Free Multi-Housing Program requirements and become fully certified: Any weapon related call for service (gun, knife, pipe, bat, etc.), any gang related call for service whereupon the gang members are engaging in any of these listed activities, any drug related call for service whereupon it is determined drug sales are being made on the property, any calls for service whereupon the Village deems the property in violation of nuisance regulations and further determines that the calls for service prohibit the Village and its residents from enjoying health, peace and comfort on said property. 2 l MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER ATTACHMENT F Additional Information received in an e-mail from Bob Roels, Environmental Health Coordinator MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER From: sent: To: Cc: Subject: Reels, Bob Wednesday, July 19, 20069:19 AM Divita, Ellen; Eddington, Richard; Cooney, Bill Janonis, Mike; Strahl, Dave; Dahlberg, John Crime Free Housing By chance last night, I met with John Nebl of Schaumburg. We discussed some of the concerns brought up at the meeting and a few questions of my own. Here are the highlights of our conversation. 1. Crime statistics are only available for the 16 complexes in Schaumburg as there is no baseline data for the single family rental before the program started. 2: Since the program's inception crime has been reduced 12% overall in the 16 complexes, but in one complex crime was reduced by 50%. 3. In the last 2 and 1/2 years 900 persons have become certified. FYI - Schaumburg is greater in population, but Mount Prospect has many more complexes and individual owners. Schaumburg -16 Complexes with most owned by one entity. Mount Prospect has 46 complexes with most buildings individually owned in the complex. Mount Prospect estimate is 230 MF rental owners and 1400 SF rental owners. Almost twice Schaumburg's licensed owners. 4. Certification is permanent, and the recertification was eliminated shortly after adopting the ordinance. 5. Inspection of single family is not currently done, except on complaint. Inspections of the exterior were done in the past. 6. An owner or his designee are required to be certified. As an example in Mount Prospect, Invesco manages many buildings for different owners. If all of the owners who have buildings managed by Invesco chose as their designee, only one representative from Invesco would have to be certified. An unexpected benefit is that condo associations are requiring the following of the owners of rental units: 1. To be certified and if not certified they are fined" by the association, and 2. required to follow the Crime Free housing tenant screening procedures including criminal background ch~ck~.Q.m~ttJil"!g tn.~ c~rtifi~tion ~nQ.nly recQ.mm~r1d. In other communities, banks have required the certification before approving a loan. Other thoughts - If this is adopted our Condo Conversion Information should put all developers on notice Crime Free Housing Certification will be required for all rental unit owners. MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER ATTACHMENT G Agency Success Statements and Personal Testimonials MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER Agency Success Statements Clearfuld Police Department, Utah "The program has reduced overall crime in the apartment communities. more than 58% in an already low crime rate city. " Hanford Police Departl1ient, California "Since its inception, the Crime Free Multi-housing project has empowered landlords with the legal knowledge to face issues in their complexes and provided them a direct pipeline to the Problem Oriented Policing staff on issues requiring law enforcement assistance. Calls for police service in multi-housing complexes have decreased by more than 50%, increasing the standard of living and safety of these important housing developments." San Bernardino Sheriff's Department, California "The Crime Free Multi-Housing Program involves over 1000 complexes containing over 50,000 units in Riverside, San Bernardino, Orange, and Los Angeles Counties. It continues to grow in all areas.. There have been amazing results. A 25% to 53% reduction in police calls for service has occurred. In addition, there has been an increase in apartment occupancy ." "The CFMHP is available in 90% of San Bernardino County with 21 agencies participating. We have more than 650 apartment complexes with 35,000 units and 65 mobile home communities with 6,000 units participating. In San Bernardino County we are still realizing a 52%-56% reduction in calls for service. This reduction in calls for service equates to approximately 1,200 to 1,600 man-hours saved per month. Simply stated, this program just put 10 police officers on the street every month to do proactive patrol and/or community oriented policing activities. We should be very proud of this!" Bloomington Police Department, Minnesota "In 1992, Officer Tim Zehring of the Mesa Police Department developed the Crime Free Multi- Housing program. They had the same problems that Bloomington had. Approximately 30% of the city's population lived in mullti-housing. This 30% resulted in more than 30% of all police calls. Problem: repeat calls to the same apartment, time after time. The program Officer Zehring developed resulted in a dramatic decrease in police activity on rental properties by getting rid of problem tenants, and keeping good tenants. The Bloomington Police Department adopted this program in August 1998. A focus group of apartments were invited to participate. After the first year, these apartments showed an average of 22.8% drop in police calls. Some apartments had as much as 51 % drop in calls. Good news spreads fast! Since then over 60% of Bloomington rental communities have joined the program, with new ones joining all the time." Hawthorne Police Department, California "Does the program really work? Currently 250 different apartment complexes throughout the city participate in the program. As a result there has been a 35% reduction in calls for police service at these properties, as well as a 42% reduction in the part one crime rate. So the answer is a resounding YES! " MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER Hemet Police Department, California "The Crime Free Multi-Housing Program has proven to be extremely effective in reducing calls for police service at complexes that are involved in the program. Some complexes report as much as an 84% reduction in law enforcement calls in the short period of time that the program has been implemented." Columbia Police Department, Missouri "The Columbia Police Department has already begun seeing the results of the positive relationship that has been built between the police department and those who have attended Crime Free training programs. A drastic reduction in calls for service has been seen by many properties who have implemented the Crime Free principles." West Covina Police Department, California "This program is a highly successful crime prevention and training program that brings together apartment complex residents, management, and police. To date, the program is responsible for a 58% reduction in calls for service and a 48% reduction in criminal complaints from 40 participating complexes." Personal Testimonials ....""""'_.......'"._._".""'........-...'I....'"._.~"',.~~.....'"Vl_,_.,,,,'~,.._..~.~,~..,.,.""'......,....~.,.,,,.~"'~..,'.~~,."""......'.,.........<......,'~_.....,.,""'.....,.,_,<,..,..~..w_..............,."...:<'.,....~"'"_.."._:>-...................r.....'..~.""""'~..<__~"""........n,..,...,...."....:........:...,..____"'.""'...___......'......""""._,."...__ "Let me be the first to promote the benefits of being a member of the International Crime Free Association andlor having a fully certified rental property. Both are worth their weight in gold. ..in the effectiveness of the programs and the law enforcement support offered by an association that gives back more than it requires for its participants. I have been affiliated with the Crime Free Programs since 1995. I recognized then the importance .ofan: association like. Crime Free to the business ... community. and quickly signed on ... as a charter member and. became a certified trainer. As a former landlord and property manager, I know first-hand the benefits of a law enforcement-based program that truly interfaces with the business community. Now working as a professional security consultant for over twenty years, I have consulted on some of the worst residential rental properties in the country. I can wholeheartedly state that the Crime Free Programs and backing of the international association membership can help even the worst property in a community reclaim its dignity, profitability, and be reasonably safe. This is a worthy effort." Chris E..McGoey, CPP, CSP, CAM Security Consultant www.crlmedoctor.com .a:.<..:,."~.....~,"...-...._".,..~.-.~.,.,...,..."".:""',;"..,=..........'..,~,, ."O-.~....,,,""",..-._..',.,.~,....>..~'."...I.'='".'.....,......h.....~.~.....,'"'.....-'~.'.,,.,.,.,.._..."',._..v-.,,......~'.."'.~""",'''"..''"'''''.l..'....""'"'..--.~...."""""'"".'"....,..~~.._...,......~...."".',.(~.,...~,~,.,.,,..........._.....'..,"''''''~.',:_.'-'<,=.,...,-..,....'.~~.'A..........'....''''^'___..........,,',........._,".~,,,..,_~,,,,,,,,,,.. "I have been a Police Officer for 14 years, the first 12 years with the NYPD. I retired early at the rank of Detective to become a Riverside Police Officer in California. I am now assigned to the Riverside City Police, Crime Free Multi-Housing Program. MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER All things said I feel qualified in saying that the Crime Free program WORKS and in my opinion should be implemented in every police department in the nation. To anyone who is interested, I say this "You're never alone if you choose to implement the Crime Free program in your city. There is always someone out there (within the Crime Free Community) who can assist you with any needs and concerns related to the Crime Free Program. Tim Zehring has always been available for questions, assistance, and training. Again, if you choose to implement the Crime Free Program in your city, you can be assured there will always be someone within the Crime Free community that would assist you in the process and progress of the program. The program is built on the concept of sharing and assisting other police departments with information. The program works, I know, I have experienced it first hand." Tim what you have developed is nothing short of amazing. Your Crime Free Program has impacted communities in Riverside in a way that I don't think even you can imagine. I have seen first hand how a crime ridden apartment complex can be turned into a livable, virtually CRIME FREE community. The managers, residents, and patrol cops love the program. The managers love managing a Crime Free property. The residents love living in a safe community and the "Coppers" love the decline of calls for service on Crime Free properties. The Crime Free program is a wi,n-win situation for all. Thank you for giving me an opportunity to share with you my opinion about the Crime Free Program." Police Officer, William Rodriguez Police Department Riverside, CA ,...,.....""_.._....."~,.,....."",.'""',.-...,..,,,....,"",,.",.'.,.."'~".........,.....'...,...'....., "".''''''''''"''''OC.','''.~~''''V1'''''''_N'','.m .,.."..""...-':,............."....'<....."".."",,,.,<,:......,.,......__._.....,,....'_,r".~",............,,..,.....,,,.,,."'....,,.,......,,...._..,..,,.:t,"'........__'U~_.,,,.'-..........,,"''''..,.,.........-....".M"..........-""...."""_...................-."""..,...................w'_,...."'_......n"'. "The Crime Free Programs ARE the most successful crime prevention education programs currently available in the world.. In Kansas City, MOthe pilot program we started has had a great impact on our crime rate and on the perception of the police. within those communities. The programs do involve commitment from the PD and the city, but isn't that our purpose? I also agree that no city is "left out to dry" after the initial set up of the program. There--is not an agency out there currently doing Crime Free that is not always willing to help. You and the rest of the Mesa, AZ P .D. folks have always been there when we needed you. The same goes for all of the people I have e-mailed, called or visited over the past 7 years. We have been able to "sell" our police board and now they refer people to us! (About time too) Don and I would be happy to talk to anyone, at anytime, anywhere, to help promote this and show people that it works." Police Officer, Chris Sicoli Kansas City, MO Police Department .,.,.....',..,.,..,.,....,.."'..'::"_~~."_.~-'.. ......~..., "r.' ',.~, ,~,. .".,.,"<.;"."".,_ ',;.-'" .,..... ",. ,-;>0",' '~'." . ,,,,,,,,,,,><,,"""""'.' ",. ".". ...._.:.".,..,',.,,~ ,.~""..-...., ',',"', ~,...", _.'.' '..,_,.-...~.,,",,~,.., ,-".=., ,..""..:'"<."..,....,..'.,,~. "... ~"""'~'''''': h.'..'-"...... ..........,..".."'.."-CL. ,., ""","'.'.' ,""""~,_.,..._,,, .,"''''''h'''''.'~ ,..,.,<'."....,,...,....... ,~"","""". ',',...,...".. ,...._~_..""....b."M".-." MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER "The City of Champlin in Minnesota has been running the program since 1997. The program has worked for our city with a population of 23,000. The training we received from the Mesa Police Department was the spark we needed to get our program off and running. We had our program evaluated by Mankato State University and the results were an overall reduction to calls for service and crimes by over 36%. At this time we do not have an officer assigned to Crime Free Program as we did in the past due to budgets, but it is in the plans to assign an officer in the future to run the crime free program. If anyone needs to review our evaluation from the University of Manka to, please let me know." Police Officer, Kevin Wagman Police Department Champlin, MN '~'-_-""""'~""""'.<'.....'<';",.,,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,,,,'~:....',~,,",,'~.....".'.....'_h..r.:"'...'...~,.--...'",..........,.."".........;''"'''........';...,.''''.".'Y~>...~,......."",.._.~..<J.~...~.,"-"'..."._..,'....<.......""-....>;..'DI>.".~...,...._.,...,-..._..........",..............,~"_>.~..,y.._."......,.......""......,.,_"",.......-',~..,...>.l.~,,""""'...""""'...........,"._............,.........'....""""""'............. "In late 2002, I had the opportunity to be introduced to the International Crime Free Association's Crime Free Multi-Housing program in Savannah, GA. I have to be honest in saying I did not know what to expect. The city I live in at the time was full of problems including a tremendous. drug problem. There was not a day or night when we did not have fight calls, generally involving some sort of weapon. Drug problems were getting out of hand and hard to control. Call volume was high no. matter what time of day. We spent more of our time going from apartment to apartment dealing with the same people. Our complexes were the types that would move anyone in if the money were handed to them. Then when these people would become problems that they couldn't handle the police were expected to fix it, but the complex managers wouldn't do anything to follow up. At the time I came to the conference we had just gotten a new chief who was determined to clean our town up. When I got to the conference I figured that our city was just going to try another t~porary. ti",. I 1~~c=4 ql1i~lcly $@.t$is,progrliJ,Ip \V~. Ill~~I1p:lorc=Jb.@temp()~. Since my return from the conference and the implementation of the program on the use of the Crime Free addendum our call volume in multi-family areas have dropped tremendously. Landlords/managers have been following through and enforcing the rules they layout. They have made it clear that causing problems is unacceptable and will not be tolerated. They know there is a way to stop the problems and they know it. works because they can see the proof in their own results. To my knowledge there has not been anyone to contest to their eviction based on a violation of the lease or lease addendum. If they have, they have not won. While I cannot give an exact percentage of call volume decrease in multi-housing communities,- I can tell you as a shift supervisor my crew spends a lot less time answering calls in these areas. The change has been tremendous and continuous. My officers have also noticed a change and know how the rules work. I am grateful for. the information I was given and have been able to use. The program is a valuable tool to anyone who will use it. I am happy at anytime to talk to anyone who is interested in the program and how it works. MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER One of the great things about this program is it is not hard to get support. Rental properties are often about money. If you show someone how they can save money and keep the units full with good people then people will listen. Another great thing I have found is if I am faced with a problem or question I have access to a number of other people involved in the program who have or can find the answer or solution. As the City of Mesa is the birthplace of the program I often look to them for help because I know I will get it, even 2000 miles away. My calls for help are always quickly answered with realistic solutions. If I can ever be of assistance or answer any questions please feel free to call. on me. This is a great program and an opportunity to make a change for the better that simply cannot be passed up." Sgt. Diana Campbell Crime Free Coordinator Momoe Police Department Momoe, GA 30655 "I have been actively working the CFMH Program since 1995 formally trained in 1997. I am the CFMH Coordinator and helped build the Riverside CFMH Program from the ground up. Tim Zehring and the City of Mesa were there from the start and all through the organization process to lend a helping hand. I never had a delay in assistance and I am proud to say I have the strongest CFMH Program in the State of California. Our reductions in calls for service are a little over 75%. 95% to 99% in some of our gangland apartment complexes that have been turn into family oriented communities because of this program. The program has been so successful here in Riverside that the Chief of Police allowed me to get even more involved with the program. I am now a Certified National Trainer and I too can be available for technical support if needed. I have attached some older stats from when we first started the program in a PowerPoint presentation to show how one of our lower income gang infested complexes and one of our Housing Authority complexes - It too was gang infested - was improved because of the CFMH Program. The stats are just in calls for service alone...!t does not take into consideration the total number of officers sent and the duration of the calls...In personnel hours alone the reduction of calls for service would be over 99%. I have a Mayor and a City Council that stands behind this program 100% and are firm believers in the CFMH Philosophy. They have seen first hand what it can accomplish. Not to mention save financially. MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER I could go on about this program however I know that you've got better things to do than to read all day long. I am available for more information and will go anywhere to help promote. the CFMHProgram." Officer John Start Crime Free Multi-Housing Program ...__............."'___~~.......,~_"._~.."'.~-.:_u...<.....~..'''''''........"....__..._,....,,-''''.........._~~~...............M~............._......,........"'.".-"'...~.~_.-.......,...,....""".....,.._.."'.:....."'..""""'~........._.~.,'~.'.,."'H"'='....,,"'~_.....~...........,.."'...='''''.....,_.._ "In 1999, our city, Columbia MO., sent four officers to Mesa, Arizona to be trained in the Crime Free Programs. Since then, our department has dedicated one officer to handle all of the Crime Free Programs, instead of four officers handling Crime Free part time, and of other police duties part time. We have trained around 500 persons in phase 1 of CFMH and have numerous fully certified properties. The most notable benefit has been the decrease in calls at our worst property, which had 940 calls for service and 126 arrests in 2001. It was down to 604 calls for service and 26 arrests in 2003. The calls for service have stayed high because the residents now know they can call the police and action will be taken. The quality of life in rental housing has been much better since we implemented Crime Free. We now have a wonderful working relationship with the apartment association. Our hotels are much safer, problem hotels have been sold or foreclosed, and there is a great partnership between the police and the lodging association." Tim Thomason Columbia Missouri Police Department Crime Free Programs Coordinator tethomas@gocolumbiamo.com ".;.;,.;........i,i...,:.;.;.;;;;.:,~:;..;..;;.'~~;.,.;.~.;;.:.:.~';,";.;;,::.;..;;,;.:;;.:..;,...:,......,;;,;;,'~~'"i;;;...;;...~.;.;;.;;:..~;.::..;.;.;.;1...~;.:,~...:..~'~;.~....,.......'.....;....;"....;.:;.:;.....;..;:....;..;.;..;.:.......;....:_.......'~,'.......;,.::;....,;.........;;...........,.~.;:,;.,.,.&;.......i.....;;.......;,'.;....,;..~,;.,...',;.<:.~...'.o.:;~..,.:....~,;,;.~;,.:.;.....~*';",:;"i.,i,.;'io':":'_..w.'.;,,".;o...,;..;,,.. "The Crime Free Program is very successful in Edmonton and is accepted by the Community as a positive improvement for safety and reduction in crimes at Multi-Family Communities. We are now looking at expanding our current program to accept other Crime Free Programs to include the Town homes/Condos and Storage Units. The benefit is seen for all parties that participate in this program. This is the best program that I have seen in 28 years of police service." Cst. Terry JORDAN Edmonton Police Service Crime Prevention Unit Crime Free Program Coordinator "As President of the Riverside Crime Free Managers' Association, I speak on behalf of the 233 Crime Free Communities we now have in our Crime Free Program. The Crime Free Program works! The partnership that these communities have with the Riverside Police Department, our MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER area officers and with the networking system that you and the International Crime Free Association has developed is wonderful. No matter what, we can find an answer! You personally have always made yourself available to our Association as well as to our Crime Free Officers. The Riverside Police Department has made our Crime Free Program the most important program this department has and has so stated that fact in not only the Chiefs Annual Report but in the Strategic Plan for the department. Our Chief, Russ Leach, supports the Association partnership with his department 100%. Each and every Police Department, not only in the United States, but internationally should create a Crime Free Program in their cities." Carrie Madrid, President Riverside Crime Free Managers' Association .,''',.........,_...~=~....''''',.rc.l<I.~....\_''''''''.:r.--'=->AII'''''''';._''''"'--..~~.=w!:t'<Io...~.........,.,...,,''''_..''''"''''''fI._.-.,_......o:c............,..."..t:::N.""'......:I\r.""""""......,.""~_......._.........................O':'.__'"'___....."'........_~..........,..._"""""._.......,...-..-~................. "The City of San Dimas began its Crime Free Program back in 1999 with the support of the City Council, the Public Safety Committee~ and the Los Angeles County Sheriffs Department, San Dimas Station. Based on the model established by The City of Mesa, we have seen a dramatic decrease (up to 60% at some locations) in the number of calls for service at apartment complexes. in the city. The crime rates in these complexes are lower and the quality of life for many of the residents has gone up! The partnership that has been forged between our participating communities and the Sheriff's Department has proven time and time again to be invaluable! Just. this past summer, our city was plagued by a group that was heavily "tagging" areas of the city. Regular patrols and high impact patrols were not bringing the results we needed. When one of the vandalisms hit near one of our Crime Free locations, it was as if the floodgates ofiriformation opened up: TheC<>riiriiUriityrilanager .beganspreadirig the \-void aboufthe.. problems to the entire community. We obtained information that was essentially, the last piece of the puzzle on identifying and catching our vandal. Our program here is looking to expand into the areas of Crime Free Hotel/Motel and Crime Free Mini-Storage, and I feel confident that with the support and training we have received from Tim Zehring and the folks from the City of Mesa, our success will continue. Good Luck and Welcome to a wonderful program!" Ed Mackenzie, Team Leader Community Action Team San Dimas Sherifrs Station Los Angeles County Sherifrs Department .""...""'...."...........,o:::......".;>"~~..."r."<....",...-_".""',.....p.....,,.,...''''~_......".,,,..'.=.',,.,,~"',,.,"'.....,...""',,....""~.",""=.,.,"'.,~".;....,..',,,...,.._,......"'w.~_...."..=.:."""""..."".......~.-."."'..........,,.....,,.....::,.."""':,...,,..........'_-...,...."""..=.~,,,..""'""","~.h~..."..........,..~.',WI""~'~."'~""""~~..;...............u;:.t*."."...-,..,''''''''''..........,.'''''"',........''''''.~".-'~-=...,X!<......... "Although our initial foray in the first three years into Crime Free wasn't. very successful (one person tried to do it all) in the last six years we have made great strides in the program. When we . MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER did the re-start and subsequently expanded the program into our hotels and storage facilities we sought out the assistance of Mesa PD who were very helpful. A little bit of background may be helpful for my agency. Because of our size, 80 commissioned with 40 civilians in suburban Kansas City, our program is slightly different. We are "patrol- based" using district and community policing officers to make the contacts, create the partnerships, and to follow-up with the managers on the day-to-day issues that affect them. Our patrol officers love the patrol-based aspect of the program because they do not have another layer of administration to deal with. From a program management standpoint the only real challenge is to find people who are committed to making their communities a safer place. Once they recognize and buy in then the rest quite simply falls into place. We have received nothing but positive feedback from our community. Our officers have deservedly been recognized by local civic groups for their hard work and our city fathers and the PD administration are obviously pleased with the results. City wide we have reduced police calls for service in the affected properties about 40%. In one particular problematic apartment community where we targeted our street thugs the reduction over the past two years was well over 60%. If we had not brought the program in 1 can safely say we would be fighting a losing battle." MPO Dave Lewis-Jones Lenexa,KS PD Program Coordinator 913.477.7245 dlewisjones@ci.lenexa.ks.us "The G~~:Fre~ Js 8:}lrograIll that is out~~dingfl]1<i.r~allyworlcs~ Oll~ex~pl~ l1e!ep~s a complex that has reduced its calls for service by over 55%. One thing that everyone has to remember is the program is only as good as the support your city and officers give it." Police Officer, Joe Cordie St. Cloud, MN "I just wanted to drop you a quick note to thank you and all the Board members of the Crime Free Program as well as the hundreds of agencies for all their hard work, practical advice, and support and encouragement over the last several years. Since day one everyone has been fast friendly and helpful. Time after time you and many others have gone above and beyond the call of duty to help us get the information and the facts we needed to press our case. When it looked like we might need your testimony at State hearings, or had funding lined up for training, you were ALL there to help as and when needed. Having that support and experience "on call" silenced the critics and helped carry the day. MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER In August of this year the newly formed South Burbank Crime Prevention and Development District (created by the State Legislature and signed into Law by Governor Blanco on July 7th) voted unanimously in a public.meeting to start a crime free housing program in the district. District voters will decide on a proposition to dedicate a parcel fee to this and other programs on November 2nd. We will be working hard to educate the voters and again, the success stories from other areas are the BEST advertisement!" Thomas Hanlon President Board of Commissioners South Burbank Crime Prevention and Development District Baton Rouge; Louisiana ____"...,"~_~..z...__......_..........>:r........"'......""...~""..._..."...~~""'__,.~..........,,'~.w='.I'!"''''',............_~,.......'_.........~_...,__,_......,....,.............-.....,..,.,''^';t............,~..,~.._^...........c''''''"'''''''''''__.",;......._...*""'"...........,~_...""""'...--."'....,.<......,..._".,....."/'II'"....'~_M..~ "Modesto has had the Crime Free Multi-Housing program since 2000. The program has. worked and continues to reduce calls for service to multi family communities. We have a multi-family program and a duplex-triplex, four-plex program. Last year, calls for service among the participating properties were reduced approximately 27%." Cindy Rbea Community Service Officer Crime Free Multi-Housing Coordinator Modesto Police Department ...............,........."'.....,..."_,..,"'.._._.'........--=....,,....~,,.,~.._..,.,,.,,,4<......'~""',...........,~"""'...""',a,....,...-._"",."....,.".'M-.-,.~,.~.."'_-.....__"_,...._,...,,,.....~.,....,=..........."""""",.............""'........."'..........'"""'..,...,.............,....~~.."'"._~".~_"....._,~"'.".".....,.........-....__...--....'""'.,""".~ "Here in Henrico County , VA., the Police Department and the area Apartment Managers are very happy with the Crime Free Multi Housing Program. Our program continues to grow each year. Vie areaIsoreceivlIlg requestsftomotberJmiscllctic>DS iIltheStateofVlrglnlato come m1cfteacl1 the program from Chesterfield County, V A;, New Port News, V A and Albemarle County, VA. Our community officers have seen a drop in calls for service in the apartment communities that are active in the CFMH program. We believe in this program so much that we- are starting the Hotel/Motel program this fall." Sergeant Kenny Cordle Residential Crime Prevention Officer Henrico County Police P.O. Box 27032 Richmond, VA 23273 "'1 am the Crime Free Coordinator for the EI Cajon Police Department in California. We are a low- to mid-income blue-collar city of 98,000 people, 60 percent of who live in one of our 950 MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CBF 06-153 CONTROL NUMBER apartment communities. By far most of our calls for service were in these communities. When nothing worked to reduce those calls, we brought in the Crime Free Programs. That was in 1997. Since then we have certified 117 apartment communities, 6 mobile home parks and two hotel/motels. We have more than 200 rental properties in one phase or another of the three-phase program. We have trained hundreds of managers and owners, as well as law enforcement personnel from throughout California. On average, we see a 50% to 60% decrease in crime in our certified properties. The program works. Also, as far as support from Tim Zehring, founder of the program, 1 can't say enough. Any question or problem 1 have had has been answered promptly and clearly. Tim and the Mesa Police Department could have taken this program and made a lot of money from it, as some other crime prevention programs have, but they didn't. Their goal has simply been to help communities reduce crime." Judy Jones EI Cajon Police Department .,.""".......~.....""""'...z""............"'..,.n<~.""""...~........~.~.,.,..,...,."'"""...,.....~....,...."'.-.,sr...:..".,...'Y."_.,...,........">.....,r..,...~~~....................-=::.""""'_"""""';..n<l,..,.............."..........,................^~,."...,._..'='-","_.....,.~.,..,...."',.......~,..".__..........."...."....,."..,........."',....~.........~~,..".............~....._......."..,,....'lV.O..."""',........,...>=..""...."'<"1"1"._ "At Los Angeles County Sheriffs Department - San Dimas Station we reduced calls for service and nuisance complaints on average 37% based on our last study in 2002 from our benchmarks. At our "worst" complex, we instituted very aggressive application of the program and close partnership with the managers/owners and we achieved 78% reduction in calls for service! Success seems to just depend on the level of commitment from the police agency and the full application of the program by complex management/owner. As a unique component to our operations, we utilized senior volunteers on patrol to conduct many of the property (CPTED) inspections and perform some of the administrative tasks. The volunteers also gathered intelligence from management during routine visits to check up on operations. This helped to maximize our police resources by keeping our deputies out on the streets. I've heard of other areas where local beat cops are assigned the liaison duties with managers in their beats. That might be good to try in smaller, suburban localities. " JOHN GANNON, SERGEANT Los Angeles Sheriff's Depa.rtment ...=-,..-,.,...,..........".....,_".._..___...._..................._."'..~""'......,..~..._..,_r......._~_...~_...............,...-.,..._~....,........,.........,w._,_.._.""""~..."..."'.....................~,~"...,.~...,..~_,__._.,_...~...._~__"""'...'_M..."'_....."""............-...,~...,_""',,-.......--.,.,.,.....tl....-...............-_........ "I am civilian in the Puyallup Police Department in Puyallup, Washington. We have a population of about 37,000 and cover approximately 13 sq miles. We have 125 identified large multi-family communities in the city. 1 am the coordinator of our Multi-Housing Program. We have had the Program in our city for 6 yrs and have found it to be extremely successful in reducing calls for service to our multi- housing communities for our Police Officers/Department. We have seen a dramatic reduction in calls for several in our properties, but a substantial reduction at one particular property by as much as 60%. MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CON1ROL NUMBER We have seen a great partnership built between our Department and the managers/owners of rental properties in our city. The attitude of the officers has also improved, as they have been able to see that managers. can greatly reduce "problem residents" through the civil process, making this a true partnership. Managers/Owners have seen the benefits of this partnership as well passing information on to our Narcotics and Detective Units that haS assisted in solving cases. And the managers themselves have built partnerships with one another to assist in problem solving issues on their properties and information sharing. This is a tremendous program and one that our city has given priority to for funding the educational classes for landlords. I am a great fan of this program and am hoping to expand to other areas - Crime Free Storage, Hotel and Motel as soon as I can clone myself to run them!" Lisa Isaacs Crime Prevention Specialist Puyallup Police Department 311 W. Pioneer Puyallup, WA 98371 "Crime Free has been great for us here in Waite Park, MN. We are a city of about 7000 and about 60% of our population is rental. I was hired in 2001 to take over Crime Free from. the officer that was doing it in his "down time." He had made huge steps in the program just getting 2-3 complexes on board. I then took over and now do all of the crime prevention activities for the city. The Chief, officers, residents and managers praise Crime Free. The officers like knowing they can come to me with a problem unit and I will forward the information on to the manager. We never had a really, really bad problem, but the ones we had are a lot less!" Alicia Mages CommunitY Service.Offic.,r Waite Park Police Department 19 13th Ave N Waite Park, MN 56387 ,-",_.,.4"","",~.,..,,,........,,,..,,~....,,,,.,_,,.....,.,.,,~~.....,.>,.l/'l""""M_.........,.,.....".......,W'a'...,.,.,",.,c,.........,,'.~,....,""'."""....~..-'.".....',r.".',......"",......,~""~_,'......."_~"........._..-..,.~~_"_...........,.....,,...."""",,....<.__..._.'1.^""'..........~._..-........_"""""_.....,.,....,..........~~__......._._.....,'""',.._,_.......,_..,~ "This program is one of the most valuable of all programs initiated in the last ten years for our city. Riverside has many Crime Free communities and as a prior Area Commander of a geographical area over thirty square miles and well over a hundred thousand people, I personally relied on the Crime Free program to assist my efforts in managing criminal activity within the apartment communities in my area. Every city should develop a Crime Free program to enhance the livability within their apartment communities. " Lt. Tim Baeon- Police Department Riverside, CA MOUNT PROSPECT POLICE DEPARTMENT FORMAL MEMORANDUM CHF 06-153 CONTROL NUMBER "Crime Free Multi-Housing is celebrating 10 years of existence in the city of New Westminster, British Columbia. This time frame presents a great opportunity to analyze the success of the program and, with the assistance of a 4th-year criminology student from Simon Fraser University, we have produced a five-year study of calls for police service to both certified Crime Free properties vs. . those properties, which have yet to see the light. The results speak for themselves - Crime Free properties experience half the- number of calls/unit than those not involved. In presenting the report to our Police Executive, they were curious if any other policing agency has done a comprehensive study of the program for their area. Please let me know if you have. Once the report has been presented to our City Council, it will be posted on our website for the general public." V eronika Metchie New Westminster Police "I would like to give you an update on our crime free self-storage program. It has been a tremendous success. My first class was in October 2004. We have sixty-one percent of our self- storage facilities participating. I have one fully certified facility and 6 facilities in phase 2, all of which are close to becoming fully certified. The amazing part is this: prior to implementing the program, we were having lots of break-ins to self-storage facilities. Since the program started in the fall of2004, we have not had a single break-in! My chiefis amazed and impressed! Thanks for all of your help." Deb Tellinghuisen Fargo Police Department Crime Free Programs Coordinator "When I took the position three years ago as the- Crime PreventionlCFMH officer we had a huge problem at our local hotel. It was nothing to respond to the Hotel 5 to 10 times a week, recovering stolen vehicles, drug and prostitution arrests, disturbances and domestics. We went to the manager and implemented the CF HotellMotel program. Due to the diversity of the employees at the hotel, the manager had a Russian and Hispanic interpreter at the training session. At the present time, we may respond to the hotel once or twice a month. This program has been great!" Captain Rodney Seurer Savage Police Department Savage, MN 55378 ,. Village of Mount Prospect Community Development - Health Division MEMORANDUM TO: FROM: DATE: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMUNITY DEVELOPMENT AUGUST 3, 2006 CRIME FREE HOUSING PROGRAM SUBJECT: Introduction The Police Department is requesting the Village amend and/or enact an ordinance which would define a rental property nuisance and require owners of rental properties to participate in the Mount Prospect Crime Free Housing Program, a nationally sponsored crime prevention program designed to reduce crime, drugs, and gangs in rental properties. By adding a "crime free addendum" to rental leases, criminality becomes a lease violation. Bad behavior is not considered to be a "protected federal class," therefore a crime free addendum is not considered to be a discriminatory act. Those violating their lease agreements may see their lease terminated, hence this program is a tool for our landlords to effectively maintain their investment properties. To be effective, a Crime Free program would necessitate expansion of the current Tenant-Landlord program currently administered by the Environmental Health Division of Community Development (licensing inspections, tenant rights education, and nuisance inspections) with the aid of the Finance Department (licensing, billing, collection activities). Together these departments would partner with the Police Department for a community solution. Mount Prospect currently uses a voluntary Crime Free Housing Education Program and a Tenant Landlord Licensing Program to educate property owners and managers on property maintenance and tenant-landlord rights. Schaumburg mandated participation in 2003. Other local communities that include mandated participation are Elgin, Palatine, Wheeling, Rockford, Rolling Meadows, Naperville, and Northlake. Because the Schaumburg Crime Free Housing program has been particularly successful, staff has reviewed their program in making this recommendation to the Village Board. Listed below is an overview of the Village's current Inspection Program and the program implemented by the Village of Schaumburg. Village of Mount Prospect Current Operation Who we license Number of Units and Owners: Through the Village Tenant Landlord Licensing Program, the Village Environmental Health Division licenses all rental properties in buildings with 3 or more units where 50% of the units are leased. This equates to 5,400 rental properties which are owned by a total of 230 individual owners. Single family homes which are being rented are not licensed. The Village employs 2 full time Housing Inspectors and the Division Manager may occasionally assist them with the annual inspections. These 5,400 units are found in 46 different complexes. EXPANSION OF THE VILLAGE CRIME FREE HOUSING PROGRAM Page 2 of5 Components of Current Program Insoections: Through the Tenant Landlord Licensing Program the Environmental Health Division annually inspects the exterior and common interior elements of all licensed property as well as the interiors of 20% of the rental units (thereby inspecting every unit in a 5 year cycle). Revocation of License: If a building does not comply with Village regulations, the Village will not renew the tenant landlord license. Non-renewal of a license impacts the property in the following ways: · the property owner cannot renew leases, can't sign new leases, and is subject to fines of up to $2,000 per day, · the Village posts the building indicating that the building is not licensed and staff visits the site regularly to ensure the sign remains, and · the Village moves to take the owner to Adjudication if there is not swift resolution of the issues causing the revocation. Education: Since 1995 the Police and Environmental Health Division have offered a Crime Free Multi-Family Housing Education Program. The program is voluntary. Mount Prospect's most recent class was held in spring of 2003 and was attended by over 30 individuals. There has been consideration to holding an evening class to encourage greater participation. In general, participants are new owners that have not attended the class and have a sincere interest to improve their property. To educate those rental property owners that may benefit the most from the class, the Village of Mount Prospect offers a one-time waiver of outstanding fees and judgments. The waiver is an incentive to encourage problem owners to put the money into the property. The waiver has a sliding scale of requirements for participation in the class and certification based on the amount of judgments and penalties owed. At a minimum, attendance in the class is required, and the maximum requirement is full certification that includes installing all Police recommended physical improvements to reduce crime. Mount Prospect's Crime Free Housing Class Description Seminar Topics: · Maintaining a safe property · Applicant screening · Rental agreements . Illegal activity . Ongoing management . Eviction · Working With Police & Inspectors · Property Maintenance And Fire Codes Benefits of this Seminar: · Crime has been reduced at properties that have attended this seminar. · Optional security surveys of the multi-family property with the police. · Important information provided to new property owners and managers. EXPANSION OF THE VILLAGE CRIME FREE HOUSING PROGRAM Page 3 of5 What the Village of Mount Prospect Charges The Village of Mount Prospect charges $31 per unit for the annual tenant landlord license. There is a $25 charge for the Crime Free Education class intended to cover the cost of materials. The Schaumburg Model Who they license Number of Units: Schaumburg licenses all residential rental property including single family homes and condominiums. This includes over 8,000 apartments and over 1,000 single family units (condos, single family homes, townhomes). There are 18 major rental housing complexes located in Schaumburg. Number of Owners: Schaumburg licenses over 1,200 residential owners, this includes 18 major complexes with most owned by one entity. Schaumburg Program Components Crime Free Housina Education Class: Schaumburg requires all licensed residential rental property owners to attend the class, and has one police officer whose primary responsibility is to teach the class. Since the Schaumburg program was adopted in 2003, Schaumburg's CPTED officer has educated and certified over 900 persons. When first adopted annual re-certification was proposed, but after the first year this requirement was dropped and certification is considered permanent. All new owners and managers must go through the class. An owner, or his designee, is required to be certified. If a group of owners have buildings managed by one specific company, only one representative from that company would have to be certified for each of the complexes to be considered compliant. Insoections: Like Mount Prospect, Schaumburg inspects the exterior and common areas of property on an annual basis and investigates reported problems. However, Schaumburg does not conduct any routine inspections of the unit interiors. Inspection of single family rental units is currently initiated on a complaint basis. Inspections of the exterior were done in the past. Condo Owner Association Particioation: An unexpected benefit of the program has been that several condo associations have voluntarily required owners that rent their units do the following: 1. To be certified (and if not certified they are fined by the association), and 2. To follow the Crime Free housing tenant screening procedures including criminal background checks something the certification can only recommend. What Cost Schaumburg's license fee for individual units is $20.00. There is no charge for the class. Results Crime statistics: Statistics are only available for the 18 major rental complexes in Schaumburg as there is no baseline data for the single family rental before the program started. Since the program's inception crime has been reduced 12% overall in the 18 complexes, but in one complex crime was reduced by 50%. EXPANSION OF THE VILLAGE CRIME FREE HOUSING PROGRAM Page 4 of5 Recommended Changes to Residential Landlord and Tenant Regulations In order to effectively implement the Crime Free Housing Program as outlined in the attached Police Department memorandum, the Community Development Department would recommend the following modifications to our current Licensing Program: Who is licensed The Village currently licenses rental property with three or more units. If the Village were to adopt a Crime Free Housing Program without including individually owned units, staff strongly believes that problems would only spill over to rental properties not being licensed. Therefore, it is recommended that all rental properties in the Village of Mount Prospect be licensed. Utilizing 2000 census data, we estimate that there are approximately 6,300 total rental units in the Village (an increase of 900 or so units which are not in rental buildings of 3 or more units), that are owned by approximately 900 different individuals. These figures will need to be verified by staff through review of utility billing and ownership records, drive-by sightings of "for lease signs," and a review of newspaper classified advertisements. While the number of units would only increase by approximately 17%, the number of properties that would be licensed would increase 4-fold. Depending upon the level of inspections that would be required on these new properties, this could have a significant impact on staffing demand in the Environmental Health Division. Program Components Crime Free Housina Education Class. It is recommended that all licensed residential rental property owners and/or their managers attend the class at least once. With the number of owners in Mount Prospect, it is expected to take 3 years to cycle through for each to attend training, if the classes were scheduled quarterly. Schaumburg has discontinued requirement of a refresher course; this could be required of problem Mount Prospect property owners as a condition of rectifying violations. Inspections. The Village will continue to inspect the interior units in buildings of 3 or more units which are 50% leased. Listed below are the inspection options that the Village could implement for the 900 individually owned units that would now fall under the Village licensing regulations: · Option #1 - Inspect properties on complaint basis onlv: This option would have the least impact on staffing demand and would focus staff's efforts on properties that are recognized as problem properties by neighbors or any Village employee. The Community Development and Finance Departments would still have to handle the 4-fold increase in licenses (230 to approximately 1,130). It is anticipated that the housing inspection workload would increase due to the awareness of the tenants, landlords and neighbors of the program. If this option were selected, Community Development would require one, full-time housing inspector to implement this program. · Option #2 - Annuallv inspect exteriors and common areas of all individuallv owned rental properties: This option would include all the licensing impacts noted in option #1. In addition, the Environmental Health Division would inspect the exteriors and common areas of approximately 900 individually-owned properties. It is anticipated that one additional inspector would be necessary to implement this level of service (2 total). Staff recommends that the Village pursue option #1 as we feel that this would be the most cost effective program. The new staff request listed above would be in addition to the proposed inspector position that is currently included in the 2007 budget for the Sidewalk Inspection Program. Neither of these options are possible with current staffing levels (national trends for EXPANSION OF THE VILLAGE CRIME FREE HOUSING PROGRAM Page 5 of5 staffing call for 1 property maintenance inspector per 10,000 residents = 5.5 inspectors while we currently employ 2.5 inspectors). It is estimated that the total cost for each inspector position (salary, benefits and an automobile) would be approximately $70,000. License Cost . Current license fees are $31 per unit and have not been increased for many years. The cost for the current educational program is $25 per attendee. Changes to Village Code Crime Free Addendum: All rental leases in the Village of Mount Prospect would require a crime free addendum making criminality a violation of the lease. As noted, a person's behavior is not a protected class, so a crime free addendum is not deemed discriminatory. Nuisance Definitions: Nuisance definitions in the Village code would be reviewed and strengthened where deemed necessary. Abilitv to Revoke a License: The Police Department could begin a license investigation based on criminal activity. Conclusion Working together, Police and Community Development staff seeks to improve the condition of rental properties throughout the Village. The Crime Free Housing Program as outlined above would be an effective measure to supplement current efforts and achieve this goal. Please forward this memorandum to the Village Board for their review and consideration at their August 8th meeting. Appropriate staff will be present to answer any questions related to this matter. . c: Richard Eddington, Police Chief H:\ADMN\DIVITA\Crime Free Housing Recommendation July 06.doc Mount Prospect Village of Mount Prospect Mount Prospect, Illinois ~ INTEROFFICE MEMORANDUM FROM: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF FINANCE TO: DATE: AUGUST 3, 2006 SUBJECT: 2006 MID-YEAR REVIEW AND UPDATE OF THE 2007 BUDGET FORECAST Each year, the Finance Department prepares for the Village Board a mid-year review of the financial status of the current year's budget and a forecast for the upcoming year. This practice provides a solid foundation for preparation of the upcoming annual budget. This memorandum is intended to supplement the June 30,2006 Budget Revenue and Expenditure Summaries that were submitted to the Board previously. The principal focus of this memorandum is on the General Fund, since it is the main operating fund of the Village. Also discussed to a lesser degree are a few of the more material operating and capital project funds. It should be pointed out that the current estimates of revenues and expenditures for 2006 are fluid and may change during the remaining six months of the fiscal year. 2006 MID-YEAR REVIEW GENERAL FUND The 2006 Adopted budget reflects a planned surplus of $763,854 on revenues of $34,161,176 and expenditures of $33,397,322. The surplus can be attributed to new revenues being implemented and a steadily improving economy resulting in stronger growth in existing revenues for most categories. The General Fund budget was amended this past March to account for carry-over items from the prior year's budget. There was no change in revenues while expenditures increased $48,566. After amending the budget it now reflects a surplus of $715,288. As part of the mid-year review, we looked at all revenue and expenditure accounts to determine if any material variances were likely. We now expect total General Fund revenues to come in 1.2% higher than the original budget at $34,558,000, an increase of Mid-Year Budget Review August 3, 2006 Page 2 $396,824 over what was originally budgeted. Total expenditures are now estimated at $34,405,313, which is an increase of $959,425 from the original budget. The increase in expenditures is the result of budget amendments for unbudgeted and carryover items. After considering the changes for both revenues and expenditures the projected surplus at the end of 2006 will be $152,687. Exhibit 1 presents a summary of our current projections of revenues and expenditures, with a comparison to the amended budget. General Fund Revenues: General Fund revenues at June 30,2006 were $14,155,332. This accounts for 41.4% of the amended budget. Being below 50% at mid-year should not be a concern as receipt of several significant revenues sources by the Village lag 1-3 months. These revenue sources include sales tax (both 1 % ROT and. 75% home-rule portions), income tax, utility taxes and other intergovernmental revenues. General Fund Revenue Collections as a Percent of Annual Budget 100% - c G) I:! G) 0.. 80% 60% 40% 20% 0% ~~.., ~~+rI' ql'tb / tl.' &I ...1- f/" u~ o~ _&i 4 "r{J0 ~ ~t!P',p ~ ,~ qr <<" //~ .#',>0 ,/' ~ ~0 ~/ ~~ ~ ,~ Revenue Type The preceding chart illustrates the percent of revenues received by the Village in several categories as of June 30th. The current year-end estimate for revenues is over 1.2% above the original budget. Mid-Year Budget Review August3,2006 Page 3 Property tax revenues of $3,182,061 are running at 44.6% of budget. This is typical in that the first allotment of property. taxes received is an estimate based on the prior year receipts while the second allotment, which comes in later in the year, captures the levy increase approved in the current tax year. Our year-end estimates are approximately 1.1 % higher than the amended budget amount. The actual year-end surplus could be negatively impacted by potential appeals and non-payment of taxes. The Village historically has added 2% for loss and cost to the annual levy to make up for the expected shortfall. In recent years though, the shortfall has been closer to 3%. For the 2005 levy payable in 2006, the loss and cost amount was set at 3%. The loss and cost amount wil1 be reevaluated for the 2006 levy. Revenues classified as "Other Taxes" include such sources as the .25% home-rule sales tax, food and beverage tax, real estate transfer tax, hotel/motel tax, telecommunications tax and the electric and gas utili~ taxes. In total, revenue collections from "Other Taxes" came to $2,800,681 as of June 30 ,which is 36.8% of annual budget. Again, this is a category where there is a lag in receipt of two of the more significant revenues (home-rule sales tax and telecommunications tax). The Village's telecommunications tax is running at .5% above budget while the Real Estate Transfer Tax is expected to come in $323,000 over original budget projections. This is due to the continuing strong housing market and new development throughout the Village. By year-end, we expect to exceed the budgeted amount by $720,250 for other taxes. Collections from licenses and permit fees totaled $2,113,915, or 74.0% of the $2.86 million budget. Vehicle license revenue of $1,202,368 is at 88.1 % of budget, which is to be expected given that the timing for selling the 2006/2007 vehicle sticker. By year-end, we expect to exceed the budgeted amount by $154,750 for this revenue category. Intergovernmental revenues totaled $4,931,630 as of June 30th, which is 35.6% of the $13.8 million annual budget. Intergovernmental revenues in the General Fund include the local share of the state sales tax, state income tax, use tax, replacement tax and other miscellaneous state and federal grants. Sales tax collections, which make up more than 64% of the "Intergovernmental" category, are at $1,872,564. This represents 21.1 % of budget. The current budget forecast is $8,263,000. Our year-to-date collections are running 1.2% above the same period last year. I had originally anticipated 3% growth in this important revenue source. Since we only have 3 months of data for the year, it is too early to determine the year-end projections accurately. To be conservative, I am projecting a shortfall of approximately 6.8% or $599,500 from the original budget. Receipts from the State's distribution of the state income tax totaled $2,593,938 at June 30th. This represents an increase of 17.0% over the prior year. Some of the increase is Mid-Year Budget Review August3,2006 Page 4 due to the last part of the Refund Fund adjustments made last year. Otherwise, strong growth in corporate and personal income accounted for a large part of the increase from the prior year. The per capita amount for 2006 is calculated at $78.07. Future year's increases as estimated by the Illinois Municipal League are expected to be approximately 4%. Currently we are expecting $391,835 over what was projected in 2006. The local share of the state use tax is expected to come in higher than projections for the year. Through June 30th, the State Use Tax is 17.7% higher than the same period for the prior year. $297,696 of the $626,100 budget has been received to date. We expect the year-end amount to be $676,000. There is a one-month lag in the receipt of the use tax. Revenue from Fines totaled $211,229 for the first six months. This represents 40.1 % of the $523,000 budgeted for the year. We expect the revenue to fall short of our budgeted expectations for 2006 by $50,000. Circuit court fines are coming in significantly below the 50% benchmark at June 30th. Investment income totaled $189,747 for the first six months, representing 93% of the $204,700 projected for the year. This amount represents a significant increase from the prior year where we generated only $177,853 for the entire year. Higher rates paid for short-term investments in addition to a growing fund balance have resulted in the increase in this revenue source. Other Revenue, consisting of reimbursements and other revenues, totaled $202,049 as of June 30th. This is 42.8% of the $471,587 budgeted for the year. We expect these revenues to fall short of our projections for 2006 by $79,000 as the reimbursement for the Westbrook Officer has been discontinued. General Fund Exoenditures: . The amended 2006 budget totals $33,130,888. As of June 30th the Village had recorded expenditures of $15,113,851. Including fund transfers of $122,952, total expenditures for the General Fund are $15,236,803. This represents 45.6% of budget. As you would expect, at less than 4% off of the benchmark 50%, most of the departments are at or near the benchmark. Only Public Representation and Miscellaneous Expenses (includes community & civic services and general pensions expenses) deviate significantly from the benchmark. Mid-Year Budget Review August 3, 2006 Page 5 The following chart illustrates the General Fund expenditures by department/program as a percentage of annual budget at June 30. General Fund Expenditures as a Percent of Annual Budget Public Representation Manager's OffICe Television Services c Clerk's OffIce I Finance Comm. Dav. . ~ ttaman Services ; l!. ! Police Fire Public Works Mise. 0% 10% 20% 30% 40% 50% 80% 70% 80% 90% 100% Percent Public Representation expenditures totaled $79,712 through June 30th, representing 67.1 % of budget. The reason this program is above the 50% benchmark is that organizational memberships are typically paid in the beginning of the year. In the first half of the fiscal year membership dues totaling $35,619 were paid, compared to the annual budget of $34,000. Auditing Services is another item that is paid almost in its entirety in the first half of the year. Excluding these two items, spending through June 30th falls to just below the benchmark 50% Expenditures of the Village Manager's Office for the first six months totaled $827,844. This represents 40.4% of their $2.0 million annual budget. In addition to the budget for the Manager's Office, this budget includes legal Services, Personnel Services, Information Technology and Public Information. Expenditures for the Legal Division budget is below the benchmark at 23.4% as general counsel charges are lower than anticipated. The Miscellaneous category in the above chart includes the Community and Civic Services budget program and the miscellaneous retirement pensions of two former employees. At the mid-year mark, miscellaneous expenditures of $116,367 represent 29.5% of the $394,437 budget. This shortfall from the benchmark is due to the timing of events such as the July 4th and winter parades. Mid-Year Budget Review August3,2006 Page 6 For the past several years, total General Fund expenditures have come in anywhere from one to three percent under budget. Although we see no reason at this point to believe 2006 will be any different, to be conservative we have not reflected this variance in the budget for General Fund expenditures. The chart below shows budget to actual expenditures since 2001. ,Year Ame6C1ecf'SiJdbet.. "A.ctu~I,SxpenaitUr~s .'.>< ~ariahce" ",... ". ..... .'. 2001 $27,827,328 $27,546,963 I 1.01% 2002 $28,599,479 $28,092,917 I 1.77% 2003 $29,894,758 $29,045,233 12.84% 2004 $32,045,716 $31,835,052 (0.66% 2005 $34,269,738 $33,625,909 (1 .87% REFUSE DISPOSAL FUND Revenues received to-date of $1,421,174 is 35.2% of projection. The shortfall from the benchmark 50% is due to the direct billing component not being implemented until July 1 as planned. This revenue accounts for $1 ,019,025 or 25% of the total budgeted revenues for refuse collection. It is anticipated that the direct bill revenue will come in at budget for 2006. Expenditures through June 30th totaled $1,776,784, representing 44.9% of budget. MOTOR FUEL TAX FUND Revenues of $684,010 through June 30th represent 41.7% of projection. Our MFT allotments from the State are running 4.2% behind 2005. We had assumed a 1 % increase for the 2006 Budget. Expenditures totaled $1,483,542 at June 30th, which is 58.4% of budget. IML projections for motor fuel tax revenues show a decrease from the prioryear of 1 %. As a result of the lower than expected revenues and planned draw down of fund balance, a budget shortfall of $860,342 is expected at year-end. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND CDBG Fund expenditures totaled $133,678 to-date. This is 19.3% of the $691,200 budgeted for the year. CDBG expenditures fall into four categories. Following is a breakdown of expenditures incurred to-date, compared to annual budget for the four categories. Historically, the majority of CDBG expenditures have been incurred during the second half of the year. .'0'" ; .;':'e<P~,j'9~~~r~~':/';::i:' ,,"{'(~ar~tp;IDClte:,' ., ..... . 38,598 45,148 1,156 48,506 133,678 'h:~riHUal: ip ...... ..... ....... f ,..........;tij~d....,...ijt.,l:..'..(...'...,':::i, 1,;;.~~c:l~ba~d,...:. 76,000 148,200 225,000 242,000 691,200 50.8% 30.6% 0.5% 20.0% 19.3% Mid-Year Budget Review August 3, 2006 Page 7 CAPITAL IMPROVEMENT FUND Revenues were projected at $52,626 for 2006. This revenue comes exclusively from interest earnings from fund balance and miscellaneous developer donations. Through June 30th we have received $41,265 or 78.4% of budget. . The approved budgetfor this fund is $1 ,658,901. Total expenditures for the first six months were $271,841, or 16.4% of budget. As in past years, most of the capital projects and improvements budgeted for the year will be initiated during the summer months with payment occurring in the later part of the year. DOWNTOWN REDEVELOPMENT CONSTRUCTION FUND The 2006 Budget shows estimated revenues of $5,167,911. As of June 30th we had received $389,812. The major revenue sources for this year's budget consist of incremental property taxes (26.4%) and proceeds from a projected bond sale (73.6%). A total of $228,139 has been expended to date, which represents just 3.8% of budget for 2006. $145,111 was for payment on two redevelopment incentive agreements with Northwest Electric and Norwood Builders. Capital work expected through the end of the year consists of fac;ade and brick sidewalk improvements and expenditures to support the interior build-out program. STREET IMPROVEMENT CONSTRUCTION FUND This fund was created to account for the 1997 revenue enhancements that are earmarked for the street improvement program. Revenues of $1,769,955 were projected for 2006. Revenues actually received as of June 30th total $770,456, or 43.5% of budget. This is the first year in which the entire amount of home rule sales tax will be allocated to the street improvement construction fund. Up until 2005, a portion of the tax had been used to pay of debt service for. street construction bonds. We expect revenues to meet our budgeted projection for 2006. A total of $1 ,597,657 has been budgeted for street resurfacing and reconstruction. As of June 30th $285,739, or 17.9%, has been expended. The balance of the street resurfacing program will be competed during the second half of the year. FLOOD CONTROL CONSTRUCTION FUND The only revenue expected to be collected in this fund is interest income of $27,250. To- date, $19,058 has been received. The higher than expected amount is due to higher rates being offered in the market. Additional revenue sources to support expenditures in this fund are not expected until 2009. This is the expected date when a portion of the home rule sales tax becomes available as debt service requirements related to flood control projects is paid off. A total of $184,425 (35.0%) has been spent thus far out of the $527,538 annual budget. Mid-Year Budget Review August 3, 2006 Page 8 Only projects of higher priority are being done since we will be drawing down on fund balance to pay for the projects. Any project not deemed high priority has been deferred until after 2009 when additional monies become available. Projects for 2006 include creek bank tree trimming and stabilization and detention pond improvements. WA TER AND SEWER FUND Revenues through June 30th total $4,716,485, representing 44.9% of the $10,512,211 budget. This is typical, as water consumption increases during the summer months. In addition, there is a two-month lag for residential billing and one-month lag for commercial properties. Expenditures are budgeted at $10,229,607 for the year. After six months, actual expenditures have totaled $3,562,824, or 34.8% of budget. Expenditures appear to be low because of capital improvements planned for later in the year. There are no material variances expected between now and the end of the year. RISK MANAGEMENT FUND Revenues were budgeted at $6,316,682 for the year. Through June 30th we have received $3,208,507 or 50.8% of budget. We expect to meet revenue estimates for year-end. The approved expenditure budget for this fund is $6,357,180. Total expenditures for the first six months were $2,986,686, or 47.0% of budget. Expenditures for Liability claims are significantly lower than the 50% benchmark. On the other hand, Workers' Compensation claims have already exceeded their budget for 2006. Expenditures related to health insurance are under the benchmark at 45.0%. If no other extraordinary events occur through the end of the year, we should end up at budget for 2006. POLICE AND FIREFIGHTERS' PENSION FUNDS Revenues in the Police and Firefighters' Pension Funds are falling below the benchmark 50% due to lower than expected earnings in both the fixed income and equity portions of the portfolios. The Fire Pension portfolio for the six months ended June 30 has earned 0.9% while the assumed rate for actuarial purposes is 8%. The Police Pension is in a similar situation earning just 1.5% on its portfolio. Lower than assumed interest earnings will dictate an increase in future property tax levies to cover the growth in unfunded liability. Pension contributions and property tax revenues are expected to come in at or near budget. Expenditures for pensions are at 49.5% of budget through six months and are also expected to come in at budget. 2007 FORECAST The 2006 Annual Budget includes a forecast budget for the year 2007 for each operating and capital project funds. The purpose of this portion of this memorandum is to bring forward any material variances in revenues/expenditures now expected for the year 2007. Mid-Year Budget Review August 3, 2006 Page 9 GENERAL FUND. Exhibit 2 has been prepared to compare the original forecast numbers to our most recent estimates. The original forecast budget shows an operating surplus of $330,613 on revenues of $35,047,456 and expenditures totaling $34,716,843. Our more recent estimates now show that the surplus has been increased to $573,131. Increases to several state shared revenues as well as to local taxes account for change. General Fund Revenues: At this time we expect General Fund revenues for 2007 to come in $632,566 higher than what was projected twelve months ago. Sales tax receipts are expected to come in below the original 2007 forecast. Overall sales tax growth has been tempered a bit due to the closings of other retailers. I have projected an increase of 3% from the 2006 estimate to account for normal growth. The projection for telecommunication and other utility taxes is expected to increase $147,750 and $138,700 respectively due to higher than expected growth in the prior year. No increase is expected from the final 2006. Real Estate Transfer Tax receipts have been strong since 2002 with the Village receiving over $1 million from this revenue source in each of the last three years. Much of this growth had to do with the downtown redevelopment and strong housing market. Although we expect 2006 to end up at $1.4 million for the year, we have elected to scale back the projection for 2007 to account for the cooling of the housing market. Intergovernmental revenues remain strong. Income taxes are expected to come in $359,000 higher than the original forecast. General Fund EXDenditures: At this time we are expecting expenditures to remain consistent with the original forecast with the exception of certain staffing additions if approved and increases to energy costs. Two of the anticipated staffing additions are carryover from the prior year. The first is related to the inspectional services program for community development. The second is staffing support for IT programming. Two newly proposed staffing additions are related to the crime-free housing program that is being considered. An additional staff person is needed in each the community development and police departments to support this program. The rise in the price of oil has forced the Village to increase its budget for fuel for motor vehicles and heating. The budget for motor fuel is being increased by $85,000 while the budget for heating-natural gas' is being increased by $26,000. No other significant deviations from the 2007 forecast budget are being anticipated at this time. Mid-Year Budget Review August3,2006 Page 10 BUDGET CALENDAR Attached as Exhibit 3 is the 2007 budget calendar as presented in the current 2006 budget document. If this schedule now presents any conflicts, we should revise it as soon as possible. YEAR 2007 BUDGET DIRECTION Finally, I have attached a copy of the New Project/Service Suggestion Form (Exhibit 4). This form is intended for use by the Village Board to facilitate communication between the Board and staff concerning any new ideas they would like to see included in the 2007 proposed budget. It would be helpful if the forms could be returned to you by September 1, 2006 so that the ideas can be incorporated in to our preliminary budget deliberations. J~~ <<- DAVID O. ERB DIRECTOR OF FINANCE Copy: Finance Commission Members Department Directors Exhibit 1 Village of Mount Prospect, Illinois General Fund - Revenues and expenditures 2006 End-of-Year Projection Budget 2006 YTD Actual 2006 Variance- 2005 Amended 01/01/06- Current Favorable Actual Budget 6/30/2006 Estimate (Unfavorable ) Notes Revenues: Property Taxes 8,420,737 7,136,332 3,182,061 7,145,500 9,168 Sales Taxes - ROT Portion 8,101,017 8,862,500 1,872,564 8,263,000 (599,500) A Sales Taxes - HMR Portion 1,256,845 1,304,750 285,774 1,320,000 15,250 Food and Beverage Tax 550,603 591,700 203,035 619,500 27,800 Real Estate Transfer Tax 1,515,403 1,075,000 595,026 1,398,000 323,000 B Telecommunications Tax 2,802,467 2,626,000 659,555 2,800,000 174,000 C Other Utility Taxes 1,967,613 1,842,900 973,643 2,017,000 174,100 D Other Taxes 216,773 160,900 83,648 167,000 6,100 Vehicle Licenses 1,139,227 1,365,000 1,202,368 1,385,000 20,000 Other Licenses, Permits, Fees 1,768,834 1,493,750 911,547 1,628,500 134,750 E State Income Tax 4,198,734 4,000,665 2,593,938 4,392,500 391,835 F Other Intergovernmental 1,011,108 984,575 465,128 1,004,000 19,425 Charges for Services 685,029 1,517,817 524,020 1,173,000 (344,817) G Fines and Forfeits 581,439 523,000 211,229 473,000 (50,000) H Investment Income 177 ,853 204,700 189,747 380,000 175,300 Other Revenue 389,607 471,587 202,049 392,000 (79,587) Total Revenues 34,783,289 34,161,176 14,155,332 34,558,000 396,824 Expenditures Public Representation 114,469 118,893 79,712 118,893 0 Village Manager's Office 1,888,176 2,049,512 827,844 2,067,512 (18,000) J Television Services Division 206,927 169,351 81,530 174,151 (4,800) K Village Clerk's Office 169,130 203,826 88,456 214,826 (11,000) l Finance Department 1,553,967 1,636,761 808,523 1,668,761 (32,000) M Community Development Dept. 1,623,380 1,804,731 831,314 1,835,731 (31,000) N Human Services Dept. 690,087 733,561 343,148 747,561 (14,000) 0 Police Department 11,495,443 11,527,328 5,354,115 11,527,328 0 Fire Department 9,383,705 8,722,426 4,060,506 8,722,426 0 Public Works Department 5,344,238 5,770,062 2,522,336 5,770,062 0 Community and Civic Services 284,229 338,828 94,562 338,828 0 Miscellaneous 50,463 55,609 21,805 55,609 0 Total Expenditures 32,804,214 33,130,888 15,113,851 33,241,688 (110,800) Excess of Revenues over Expend. 1,979,075 1,030,288 (958,519) 1,316,312 286,024 Other Financing Sources/Uses Transfer to 2003 D/S Fund (821,695) (315,000) 122,952 (315,000) 0 Transfer to VH Const. Fund 0 0 0 (848,625) (848,625) P Sale of land 1,101,483 0 0 0 0 Total Other Financing Uses 279,788 (315,000) 122,952 ( 1,163,625) (848,625) Excess of Revenues over Expend. and Other Financing Uses: 2,258,863 715,288 (835,567) 152,687 (562,601 ) General Fund Revenues and Expenditures - 2006 Exhibit 1 Village of Mount Prospect, Illinois General Fund - Revenues and Expenditures 2006 End-of-Year Projection Notes A Based on YTD receipts. Project a 2% increase from the prior year. B This revenue is tracking .5% over the prior year. Expect slight drop for the balance of 2006. C Based on YTD receipts. Anticipate no change from prior year. D Growth in other utility taxes due to increase in energy costs. E Building related licenses and fees continue to come in higher than expected. F State shared revenues are up per IML estimates. G Shortfall due to delay in receiving ambulance billing payments. H Circuit court fines are below projections YTD. Expect trend to continue balance of year. I Westbrook Officer program discontinued. Loss of $79,000 per annum. J Additional costs related to administrative adjudication program. K C/O from prior year. Cable TV equipment. Additional revenue source from sale of surplus equipment. L C/O from prior year. Codification costs. M Additional costs related to ambulance billing program. N C/O from prior year. Economic development program. Adjustment for health insurance. o Retirement sick leave incentive program costs. P Close out of Village Hall Construction Fund. General Fund Revenues and Expenditures - 2006 Exhibit 2 Village of Mount Prospect, illinois General Fund. Revenues and expenditures 2007 Forecast 2006 2007 Forecast Current Original Current Increase Percent Projections Forecast Forecast (Decrease ) Change Notes Revenues: Property Taxes 7,145,500 7,401,686 7,401,686 0 0.00 Sales Taxes - ROT Portion 8,263,000 9,128,375 8,510,890 (617,485) (6.76) A Sales Taxes - HMR Portion 1,320,000 1,343,900 1,360,000 16,100 1.20 Food and Beverage Tax 619,500 758,800 775,000 16,200 2.13 Real Estate Transfer Tax 1,398,000 1,100,000 1,331,000 231,000 21.00 B Telecommunications Tax 2,800,000 2,652,250 2,800,000 147,750 5.57 C Utility Taxes 2,017,000 1,878,300 2,017,000 138,700 7.38 D Other Taxes 167,000 162,365 167,000 4,635 2.85 Vehicle Licenses 1,385,000 1,365,000 1,385,000 20,000 1.47 Other Licenses, Permits, Fees 1,628,500 1,493,750 1,628,500 134,750 9.02 E State Income Tax 4,392,500 4,040,670 4,400,000 359,330 8.89 F Other Intergovernmental 1,004,000 982,160 1,050,000 67,840 6.91 F Charges for Services 1,173,000 1,540,946 1,540,946 0 0.00 Fines and Forfeits 473,000 533,000 533,000 0 0.00 Investment Income 380,000 204,700 380,000 175,300 85.64 G Other Revenue 392,000 461,554 400,000 (61,554) (13.34) H Total Revenues 34,558,000 35,047,456 35,680,022 632,566 1.80 Expenditures Public Representation -118,893 121,160 121,160 0 0.00 Village Manager's Office 2,067,512 2,354,211 2,425,839 71,628 3.04 Television Services Division 174,151 183,288 183,288 0 0.00 Village Clerk's Office 214,826 197,705 197,705 0 0.00 Finance Department 1,668,761 1,699,287 1,699,287 0 0.00 Community Development Dept. 1,835,731 1,877 ,442 2,001 ,162 123,720 6.59 J Human Services Dept. 747,561 767,619 767,619 0 0.00 Police Department 11 ,527,328 11,869,877 11,953,577 83,700 0.71 K Fire Department 8,722,426 9,103,351 9,113,351 10,000 0.11 L Public Works Department 5,770,062 6,138,287 6,239,287 101,000 1.65 L Community and Civic Services 338,828 348,083 348,083 0 0.00 Miscellaneous 55,609 56,533 56,533 0 0.00 Total Expenditures 33,241,688 34,716,843 35,106,891 390,048 1.12 Excess of Revenues over Expend. 1,316,312 330,613 573,131 242,518 Other Rnancing Sources/Uses Transfer to 2003 DIS Fund (315,000) 0 0 0 Transfer to VH Const. Fund (848,625) Sale of Land 0 0 0 0 Total Other Financing Uses (1,163,625) 0 0 0 Excess of Revenues over Expend. and Other Rnancing Uses: 152,687 330,613 573,131 242,518 2007 General Fund Forecast Village of Mount Prospect. illinois General Fund- Revenues and Expenditures 2007 Forecast Notes Exhibit 2 A Adjustment based on 2006 projections. 3% increase for 2007. B Adjustment based on 2006 projections. Reflects return to more normal levels of sales. C Adjustment based on 2006 projections. No growth anticiapted for this revenue item. o Adjustment based on 2006 projections. Reflects leveling off of energy prices. E Adjustment based on 2006 projections. Building activity maintained at current levels. F Adjustment based on 2006 projections. IML estimates not yet available for state shared revenues. G Higher returns on invested funds. Growth in fund balance. H Westbrook Officer program discontinued. Loss of $79,000 per annum. I IT Staffing. 1 full-time position (Programmer/IT Support) J CD staffing. 2 full-time positions (Nuisance Abatement and Crime Free Housing positions). K Police staffing. 1 full-time position (Crime Free Housing) L Adjustment based on 2006 projections. Electric and motor fuel costs. 2007 General Fund Forecast VILLAGE OF MOUNT PROSPECT BUDGET CALENDARS 2006 and 2007 2006 2007 DATE ACTION DATE Capital Improvement Plan (CIP) Worksheets forwarded to Department 3/8/05 Directors 3/8/06 4/8/05 Completed CIP Worksheets returned to Finance Department 4/7/06 5/9/05 Department CIP reviews with Village Manger and Finance Director 5/15/06 to 5/13/05 to 5/19/06 Long-Range Financial Planning Workshop (Saturday) 5/20/06 5/20/05 Complete Proposed CIP Amounts 5/26/06 6/10/05 Deliver Proposed CIP to Village Board and Finance Commission 6/9/06 6/23/05 Review Proposed CIP with Finance Commission 6/22/06 7/12/05 Committee of the Whole - CIP Review Session 7/11/06 7/19/05 Acceptance of Proposed CIP at Village Board Meeting 7/18/06 7/22/05 Budget Worksheets forwarded to Department Directors 7/21/06 8/5/05 CIP available for distribution 8/11/06 Committee of the Whole - Mid-Year Budget Review and Pre-Budget 8/9/05 Workshop 8/8/06 8/12/05 Completed Budget Worksheets returned to Finance Department 8/11/06 8/12/05 Revenue Estimates completed by Finance Department 8/11/06 9/12/05 Department Budget reviews with Village Manager and Finance Director 9/11/06 to 9/16/05 to 9/15/06 9/23/05 Complete Proposed Budget Amounts 9/22/06 VILLAGE OF MOUNT PROSPECT BUDGET CALENDARS 2006 and 2007 2006 DATE ACTION 2007 DATE 10/7/05 Deliver Proposed Budget to Village Board and Finance Commission 10/13/06 10/7/05 Proposed Budget available for public inspection at the Village Clerk's Office and the Mount Prospect Public Library 10/13/06 10/13/05 10/20/05 10/27/05 Review of Proposed Budget with the Finance Commission 10/19/06 10/26/06 11/2/06 10/25/05 Committee of the Whole - First Budget Hearing (7:00pm - 1O:00pm) 10/24/06 Overview, Community Development, Police, Fire and Human Services 11/8/05 Committee of the Whole - Second Budget Hearing (7:00pm - 10:00pm) 11/7/06 Public Works, Village Administration, Non Departmental and Finance Committee of the Whole - Third Budget Hearing (7:00pm - 1O:00pm) 11/22/05 (If Necessary) 11/21/06 12/6/05 Truth in Taxation Public Hearing 12/5/06 12/6/05 First Reading of Proposed Budget Ordinance at Village Board Meeting 12/5/06 12/20/05 Public Hearing and Second Reading of Proposed Budget Ordinance at 12/19/06 Village Board Meeting 1/20/06 Approved Budget available for distribution 1/19/07 Exhibit 4 VILLAGE OF MOUNT PROSPECT NEW SERVICE/PROJECT SUGGESTION FORM 2007 BUDGET Suggested by: New Service/Project Name: Description of New Service/Project: Estimated Cost (if known): Potential Source of Funds: Please return this form to the Village Manager by September 1, 2006. This area for the use of the Village Manager Assigned to the Department of : Comments: Signature of the Village Manager MAYOR Irvana K. Wilks Mount Prospect TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert A. John Kom Richard M. Lohrstorfer Michaele W. Skowron Michael A. Zadel Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 COMMUMITY RELATIONS COMMISSION ORDER OF BUSINESS REGULAR MEETING VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mountprospect.org Meeting Location Village Hall 50 South Emerson Street Mount Prospect, IL 60056 Meeting Date and Time: August10,2006 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES . June 8, 2006 Meeting IV. OLD BUSINESS . Village Grant Application (CDBG) Discussion of FY2006 Applications . International Education Week . Follow-up Discussion on Forum on Racism & Ethnic Diversity 2003 V. NEW BUSINESS ~. CORRESPONDENCE VII. ADJOURNMENT MINUTES COMMUNITY RELATIONS COMMISSION Community Center, Village Hall Thursday, June 8, 2006 [ID[2&~~ The Community Relations Commission (CRC) of the Village of Mount Prospect met Thursday, June 8, 2006, at the Mount Prospect Village Hall located at 50 South Emerson Street, Mount Prospect, Illinois. CALL TO ORDER The meeting was called to order at 7:16 p.m. by Chairman Tolbert. ROLL CALL Present Chairman Tolbert Commissioner Hernandez Commissioner Parikh Absent: Commissioner Fuller Commissioner Muench Also in attendance: Richard Eddington, Chief of Police APPROVAL OF MINUTES A motion was made by Commissioner Hernandez and seconded by Commissioner Parikh to approve the minutes of the May meeting as presented. These minutes were unanimously approved by a voice vote. OLD BUSINESS Update on "Make A Difference Day" Make A Difference Day is scheduled for October. International Education Week National Education Week is schedule for the third week in November. Fourth of July The mariachi band that was tentatively scheduled for the 4th of July was cancelled due to numerous prior engagements. The Chairman will check with Village Clerk Lisa Angell regarding a spot in the parade and volunteers to carry the signs. The Chairman will send out an e-mail to other commissioners to determine their interest in participating in the parade. Suburban Mosaic Correspondence is attached from John Brenner regarding a letter to Senator Barack Obama. Village Grant Application (CDBG) The schedule will be reviewed for the Village grant applications. The Chairman requested that an e-mail be sent to all commissioners regarding the annual schedule and the schedule for the grant application review. Clare Sloan will e-mail the proposed grant schedule to the commissioners. Diane Rhode will resend the annual schedule. Page 1 of2 Welcome New Residents Welcome New Residents was attended by Commissioner Hernandez and the Chairman. October is the next scheduled Welcome New Residents. NEW BUSINESS Visions The Chairman attended the Visions Family Meeting hosted by Human Services. Library Fees There was a short discussion of library fees with a determination that it would not fall under the purview of the Community Relations Commission. CORRESPONDENCE Copies of letters and flyers received from John Brenner will be attached to the minutes. OTHER BUSINESS Chairman Tolbert suggested to the group that they reflect on future projects that would interest all commissioners. The meeting was adjourned at 8:03 p.m. after a motion was made by Commissioner Hernandez and seconded by Commissioner Parikh. The motion was approved by a unanimous vote. f(:;:lltt~d' Richard Eddington Chief of Police Page2 of 2 SPECIAL EVENTS COMMISSION AGENDA Saturday, August 5 , 2006 Village Hall - 9:00 A.M. I. Call To Order by Chairman II. Approval of July 1, 2006 Minutes III. Current Financial Report IV. Review of June 24 Fine Arts Festival- (Final Thoughts) - T. W. V. Report and Review of Fourth of July Parade (July 4) - J. F. VI. Report and Review of Sousa Event (July 31) - M. H. VII. Report on Family Bicycle Ride (October 14) - T. W. & C. G VIII. Winter Festival Parade (December 2) - K. J. & M. J. (No Report Necessary) IX. Season House Decorating Event (Week of 12/04, VB on 12/12) - P. S. (No Report Necessary) X. Celestial Ball (February 3,2007) a. Evening planning meetings rather than at noon? (1) Set date of evening meetings for CC Committee Please don't forget to notify the Chair of a necessary absence from the August meeting (any scheduled meeting chaired by the Chairman for that matter.) Most have cooperated but not all. Your cooperation in this regard is most appreciated by telephone, (847-255-8755), timely e-mail, sjfarley7@juno.com or in person. Kudos to Jill and Martha and their supporting castof Commission members for successful SEC events during the month of July. Way to go! TREATS BY SKIP FARLEY (Help Janice!) MT. PROSPECT SPECIAL EVENTS COMMISSION Meeting Minutes July 1, 2006 ATTENDEES: Sandy DiCaro, Dale Drazmn, Janice Farley, Skip Farley, Jill Friedrichs, Eileen Gattas, Christina Greco, Martha Helm, Linda Hoefert, Mike Janonis, Paul Seils, Jim Uszler, Laury Youngquist ABSENT: Della Baldwin (N), Teresa Wolf(N) Chairman Skip Farley called the meeting to order at 9:00 am. A motion was made by Mike Janonis, seconded by Sandy DiCaro, to approve the minutes of the June 3, 2006, meeting. The motion was approved. The Financial Report as of June 30, 2006, was presented by Mike Janonis. Fine Arts Festival: On behalf of Teresa Wolf, Skip read her report, stating that the event had been successful and well received. Suggestions were made that the price of food be lower; more signage at the roads leading to the event; use of a giant balloon. 4th of July Parade: Jill Friedrichs reported that $14,215 had been spent. 95 units have been registered. Do-It-Yourself Sousa - 7/31/06 - Martha Helm: Registration has been lower than in the past - 30 in 2006 compared to 44 in 2005 and 57 in 2004. Flags were donated by Dick Hughes of ERA American Brokers. However, he has moved out of Mt. Prospect and we will need to obtain flags elsewhere in the future. Commission members were requested to be present at the event to hand out flags and programs. Family Bike Ride-lO/14/06 House Decorating Event - Week of 12/4/06 - Paul Sells: Discussion was held on accepting applications from homeowners vs. Commission members submitting their opinions of homes they have searched out and having Paul Seils make the final judgment. A decision was made to do the same as it is has been in the past. Celestial Celebration XIV: A decision was made among the committee to hold meetings in the evening. Early discussion was held regarding Ralph Wilder's new contract. Other: Skip Farley read a letter from River Trail Park District requesting funds for their Playground Pals event. A decision was made to donate $500 (or similar amount from last year) to the' cause. A suggestion was made to be aware of traveling exhibits and to work with the Mt. Prospect Public Library in arranging an additional event. Corrected Event Chairs & Back-Up List as of 7/1106: Chair DaleDraznin Teresa Wolf Jill Friedrichs Martha Helm Paul Seils Martha Helm Mike Janonis Skip Farley The meeting was adjourned at 10:05. Respectfully submitted, Martha Helm Back Up Mike Janonis Jim Uszler Linda Hoefert Christina Greco Laury Youngquist Eileen Gattas or Della Baldwin Kathy Janonis Jill Friedrichs Janice Farley Linda Hoefert Eileen Gattas Jim Uszler Kathy Janonis Sandi DiCaro Martha Helm Event Welcome to Mt. Prospect Fine Arts Festival 4th of July Parade Do-It- Yourself Sousa Season Decorating Secretary Winter Festival Parade Celestial Celebration Name Tags Tickets, Decorations Tickets, Decorations Decorations Decorations Chair, Decorations Finance Solicitations Finance Solicitations