HomeMy WebLinkAbout06/16/2020 VB MinutesREGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD — 7:00 PM
Tuesday, June 16, 2020
Meeting Notice
The meeting was conducted via remote video teleconference. Residents were
encouraged to join the meeting via live stream on MPDC or view on Comcast or WOW
cable Channel 17.
1, CALL TO ORDER
Meeting called to order by Mayor Juracek at 7:02 p.m.
2. ROLL CALL
Members present via remote participation upon roll call vote by the Village Clerk:
Arlene A. Juracek, Paul W. Hoefert, William A. Grossi, Eleni Hatzis, Richard F. Rogers,
Colleen E. Saccotelli, Michael A. Zadel
Absent: None
3, APPROVAL OF MINUTES
3.1 Minutes of the Regular Meeting of the Village Board - June 2, 2020
Motion by Richard F Rogers, second by William A Grossi to approve as presented.
Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F
Rogers, William A Grossi
Final Resolution: Motion Passed
4, MAYORS REPORT
4.1 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF
THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance increases the number of Class
"F -1" liquor licenses by one (1) HONEY BISCUIT BREAKFAST &LUNCH INC. d/b/a
HONEY BISCUIT BREAKFAST &LUNCH located at 106 W. Northwest Hwy.,Mount
Prospect, IL.
Mayor Juracek noted that staff met with the owners of Honey Biscuit to discuss his
request for a liquor license. The owner, Dimitri Lykouretzos, is experienced in the
restaurant industry but this will be his first experience as a liquor license holder.
Mr. Lykouretzos has completed the required training and certifications and understands
the rules and regulations of the Village Liquor Code.
Motion by Michael A Zadel, second by Richard F Rogers to waive the rule requiring two
readings of an ordinance.
Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers,
William A Grossi
Motion Passed
Motion by Michael A Zadel, second by Colleen E Saccotelli to approve the ordinance as
presented.
Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers,
William A Grossi
Final Resolution: Motion Passed
Ordinance No, 6518
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4.2 Community Engagement Webinar - June 30, 2020
Mayor Juracek addressed the residents of Mount Prospect through a statement that
reinforced the Village's respect and appreciation for our diverse population. Mayor
Juracek stated the Village respects and values our rich cultural and ethnic diversity as we
strive to strengthen our commitment to be inclusive and welcoming to all. Mayor Juracek
addressed the concerns of the community. Mayor Juracek concluded by acknowledging
we have work to do and looks forward to continuing this meaningful dialogue with the
community.
Mayor Juracek invited Police Chief John Koziol to address the community in
response to resident inquires regarding Village policing policies. Chief Koziol
reinforced his department's commitment to the community and stated his
department prides itself on being positive members of the community. Chief Koziol
reviewed the Police Department's hiring practices and protocols. Chief Koziol
concluded his remarks by ensuring the community that the Mount Prospect Police
Department is dedicated to maintaining high standards of conduct and behavior
while protecting our Village.
5, COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
6, CONSENT AGENDA
6.1 List of Bills - May 27, 2020 to June 9, 2020
6.2 Motion to accept proposal for Central &Emerson Crosswalk Improvements Project
Construction Engineering in an amount not to exceed $28,832.
VBA 33-20
6.3 Motion to accept proposal for Public Works Fiber Connection Project design and
construction engineering services in an amount not to exceed $48,950.
VBA 34-20
Motion by William A Grossi, second by Michael A Zadel to approve the consent agenda as
presented.
Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers,
William A Grossi
Final Resolution: Motion Passed
7, OLD BUSINESS
None
8, NEW BUSINESS
8.1 PUBLIC HEARING - This public hearing, called pursuant to proper legal notice having
been published in the Daily Herald on June 8, 2020, is for the purpose of presenting the
proposed Rebuild Illinois Public Infrastructure Group Project. (Underground Storm Water
Detention at Aspen Trails Park)
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Mayor Juracek opened the public hearing to present the proposed Rebuild Illinois Public
Infrastructure Group Project at 7:25 p.m.
The public hearing was available for viewing via live -stream on MPDC or on Comcast or
WOW cable channel 17. Residents with questions or comments were provided a phone
number and email during the public hearing. There was no public comment.
Director of Public Works Sean Dorsey, Deputy Director of Public Works Jason Leib, Village
Engineer Jeff Wulbecker and Erik Gil, Project Manager of Christopher B. Burke
Engineering were present via remote video conference.
Mr. Dorsey stated, as part of the public infrastructure grant application, a public hearing
at an official meeting of the public body must be conducted. Mr. Dorsey stated this public
hearing satisfies this requirement.
Mr. Dorsey provided background information and the significant need for this project. Mr.
Dorsey stated that in April 2013, a major storm produced significant flooding in the
subject study area. The pump stations were unable to keep up with the incoming water
and many homes with low - grade entrances and garages were impacted. Mr. Dorsey
displayed the Levee 37 study area and reviewed the existing pump station design. Mr.
Dorsey stated the study area was annexed into the Village in 1971 and was originally
developed in unincorporated Cook County. As a result, the area was built to County
standards and constructed prior to certain stormwater detention requirements. The Levee
37 design included three pump stations intended to evacuate interior stormwater when
the Des Plaines River is high. Mr. Dorsey provided additional details on the design
including maximum pumping capacities and the extent of the 2013 flood.
Mr. Dorsey stated the U.S. Army Corps of Engineers is working on pump station
upgrades and anticipates construction to being in fall 2020. Mr. Dorsey indicated that the
pump station upgrades alone do not achieve a 10 -year level of protection in the Levee
37 drainage area, exposing many homes at risk for the 10 -year storm. Christopher
Burke Engineering recommends flood storage creation in the form of a detention pond in
combination with pump station upgrades to efficiently combat this issue. Mr. Dorsey
stated four open spaces were identified and analyzed for the flood storage areas that
include Aspen Trails Park, Indian Grove Elementary, Burning Bush Trails Park and vacant
parcel on River Road. The Burning Bush Trails (Pump Station #1) and Aspen Trials Parks
(Pump Station #2) were selected after careful consideration to serve as the flood storage
areas.
Construction of Pump Station #1 is expected to be completed in July 2020 and will
provide 13.4 acre -feet of storage with an estimated cost of $4.1 million. Construction of
a stormwater facility at Pump Station #2 at Aspen Trails Park will provide 17 acre-feet of
storage in an underground vault. The project's estimated cost is $ 9.32 million. Mr.
Dorsey provided a summary of flood storage volume options. A key objective is to create
storage that reduces the level of flooding to achieve a 10 -year level of protection in the
Levee 37 drainage area in combination with the pump station upgrades. Mr. Dorsey
shared an analysis that determined the number of events that fill the park storage
facilities with stormwater over a 5 -year period for both Burning Bush Trails and Aspen
Trails Parks.
Mr. Dorsey reviewed the cost and summary of the project. Mr. Dorsey stated the total
project cost is $9.32 million. The Illinois DCEO Public Infrastructure Grant request is in
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the amount of $5 million; the Village's commitment is $4.32 million. Mr. Dorsey stated
the Village is also a finalist to receive a grant from MWRD (Metropolitan Water
Reclamation District) for this project.
Mr. Dorsey displayed the anticipated schedule of the project with construction to begin
in April 2021 and concluding in October 2021.
Mr.1)oresy provided the following in response to questions from the Board:
• Grant applications have been submitted; award decision from MWRD is expected in
the next several weeks and the Rebuild Illinois Public Infrastructure grant is
expected in the fa I I
• Project will be difficult to fund without outside support
• To remove a home from a flood -zone designation requires FEMA approval and
finalization; the Aspen Trails Park project will not relieve any homes of this
designation (Village Engineer teff Wulbecker provided answer)
Board Comments:
• Requested from staff is a list of all projects and associated costs that the
Village has completed to improve this area; much needed project
Supports project
The area along River Road near Seminole floods frequently; this project will
significantly improve this area
*Thanked the Village for all that is being done to improve these vulnerable areas
of town
Mayor Juracek noted there was no public comment.
Mayor Juracek closed the public hearing at 7:55 p.m.
8.2 A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO COMMIT
FUNDS FROM THE FLOOD CONTROL CONSTRUCTION FUND FOR USE IN CONJUNCTION
WITH A REBUILD ILLINOIS GRANT APPLICATION TO CONSTRUCT ASPEN TRAILS PARK
STORMWATER IMPROVEMENTS.
There was no further discussion.
Motion by Paul Hoefert, second by Colleen E Saccotelli to approve the resolution as
presented.
Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F
Rogers, William A Grossi
Final Resolution: Motion Passed
Resolution No, 31-20
8.3 A RESOLUTION SUPPORTING XTTRIUM LABORATORIES INC's APPLICATION FOR
RENEWAL OF A CLASS 6B TAX INCENTIVE FOR THEIR PROPERTY LOCATED AT 1200 N.
BUSINESS CENTER DRIVE.
Director of Community Development Bill Cooney provided staff recommendation in
support of Xttrium Laboratories Inc's application for a renewal of a Class 6b Tax
Incentive.
Mr. Cooney stated Xttrium is a family -owned business that manufactures and supplies
healthcare and preventative products across the country. Xtttrium is requesting the Class
6b extension to maintain their taxes at approximately $1.50 per square foot versus
approximately $3.50 per square foot without this extension.
Representatives from Xttrium were present via video conference to answer
questions from the Board. There were no questions.
Mayor Juracek thanked the representatives from Xttrium for doing business in Mount
Prospect.
Motion by Paul Hoefert, second
presented.
Yea: Colleen E Saccotel I i, Eleni
Rogers, William A Grossi
Final Resolution: Motion Passed
Resolution No. 32-20
by Michael A Zadel to approve the resolution as
Hatzis, Michael A Zadel, Paul Hoefert, Richard F
9 VILLAGE MANAGER'S REPORT
9.1 Motion to waive the requirements for public bidding and award a contract for
construction of the Lincoln Street Relief Station Project to Marc Kresmery Construction,
LLC. of Elgin, Illinois in an amount not to exceed $322,300.
Director of Public Works Sean Dorsey provided background information, bid
results and staff recommendation.
Mr. Dorsey stated the Village owns and maintains eight (8) sanitary sewer relief
pumping stations and two (2) sewage lift stations. Mr. Doresy indicated that five
(5) sewer pump stations have been rehabilitated to date. The subject project,
constructed in 1973, is scheduled for rehabilitation this year. Mr. Dorsey reviewed the
service area and described the scope of work for the Lincoln Street Relief Station
project.
The lowest cost bid was submitted by MAG Construction. As part of the bid selection
process, staff contacted references supplied by MAG Construction and determined they
have inadequate experience to perform the type of work this project requires. The next
lowest cost, responsible bid was submitted by Marc Kresmery Construction LLC., who has
performed work for the Village in the past. Reference checks indicate that Marc Kresmery
Construction has successfully completed similar work in other communities. Mr. Dorsey
stated staff is requesting a 10% contingency to address unforeseen repairs.
In response to a question from the Village Board, Mr. Dorsey stated the engineer's
estimate for this project is $290,000.
Motion by Michael A Zadel, second by Richard F Rogers to approve the item as presented.
Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F
Rogers, William A Grossi
Final Resolution: Motion
VBA 35-20
9.2 Motion to accept bid for 2020 Backyard Drainage Improvements Project (for
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properties: 310 Hi Lusi, 318 S. Albert, 914 Burning Bush and 1306 Burning Bush) in an
amount not to exceed $116,234.
Mr. Dorsey provided background information stating the Backyard Drainage Program has
been in place since 2008. Staff has received over 200 requests for residential property
assistance through the Backyard Drainage Program. Mr. Dorsey explained the scope of
work and indicated the backyard drainage project provide a means for water to drain off
the property; not prevent it. Mr. Dorsey reviewed the responsibilities of both the
property owner and Village following completion of the project. The property owners are
responsibly for maintenance of the storm sewer and rain gardens on the private
properties while the Village is responsible for maintaining the new storm sewer in the
public right of way. Mr. Dorsey stated that while the Village pays for the majority of the
cost for project, private property owners who participate in the program share a portion
of this cost and are required to pay 25% of the cost up to a maximum of $5,000.
Mr. Dorsey stated staff identified seventy -on (71) properties classified at most at risk for
severe flooding and forty- five (45) have benefited from the Backyard Drainage Program
thus far. Upon completion this year's projects, twenty-two homes will remain.
In response to a question from the Board, Mr. Dorsey stated staff evaluates and
categorizes every request into three tiers or categories (A, B and C) based on the nature
and severity of the drainage problem. Those homes classified as category A are in the
most urgent projects where surface waters are impacting the foundation of the home.
Motion by Paul Hoefert, second by Richard F Rogers to approve the item as presented.
Yea: Colleen E Saccotelli, Eleni Hatzis, Michael A Zadel, Paul Hoefert, Richard F Rogers,
William A Grossi
Resolution: Motion Passed
VBA 34-20
10, ANY OTHER BUSINESS
11, ADJOURNMENT
There being no further business to discuss Mayor Juracek asked for a motion to
adjourn. Trustee Hoefert, seconded by Trustee Saccotelli, moved to adjourn the
meeting. By unanimous roll call vote, the June 16, 2020 meeting of the Village Board
adjourned at 8:18PM.
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