Loading...
HomeMy WebLinkAbout0891_001VILLAGE (CLERK ALL MINUTES COMMITTEE OF THE WHOLE MARCH 23, 1999 0 0 NO Mayor Farley called the meeting to order at 7:33 p.m. Present at the meeting were: Trustees Paul Hoefert, Richard Lohrstorfer, Daniel Nocchi and Irvana Wilks. Trustee George Clowes arrived at " 7.,,35 p.m. Absent from the meeting was Trustee Timothy Corcoran. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Village Attorney Everette Hill, Police Chief Ronald Pavlock, Commander Bob Gibson and Community Development Director William Cooney. II '0 APPROVAL OF MINUTES Acceptance of Minutes of February 9, 1999. Motion made by Trustee Hoefert an seconded by Trustee Nocchi to approve the Minutes. Minutes were approved unanirriousl Acceptance of Minutes of March 9, 1999. Motion made by Trustee Nocchi and seconde by Trustee Hoefert to approve the Minutes. Minutes were approved unanimously. John C. Barnett, owner of International Jewelry Exchange, 432 West Northwest Highway, spoke. He requested that a list of potential businesses that are prohibited be *1 0 proviaea to the Community Development Department so business owners know where they stand regarding potential conflicts with Zoning regulations. He had been advised to seek a Business License directly through the Mayor and the Police Chief since they determine what is acceptable, village Manager Janonis responded by stating he has met with Mr. Barnett numerous 0 times and Mr. Barnett has changed his business operation from originally being a pawn shop. He continued to request answers from staff by shopping for an answer he wanted, but eventually did not receive. Iva PROPOSED VILLAGE CODE MODIFICATIONS ff 07tysi T V111age Attorney Everette Hill 'Introduced the Ordinance by providing a general overview of the changes. He noted a change in the penalty from the current $25 to $500 to the $200 to $1 000 range. He also clarified some of the definitions within the Ordinance based on comments from Trustee Wilks. He stated that solicitors are not required to register or obtain a license with the Police Department but the Village does regulate the times of solicitation. If solicitors do register with the Police Department, they are provided identification for solicitation purposes. He would not interpret the Ordinance as intended to regulate political solicitation. He stated it i's quite difficult to define a set of regulations which would be considered political soil' citation , therefore, the Ordinance has remained silent on that activity. #I,*& ueneral comments from the Village Board members included the following items: Therewas a discussion Tegarding whether solicitors should be required to register. There was also a question regarding who would be fined in the case of a violation- whether the solicitor or the supervisor of the solicitor. There was also a comment that any registration with the Village does not imply any endorsement by the Village. Afforney Hill responded to the comments. He fee,'Is that the regulation of solicitation 'Itself would be problematic based on current case law. He stated that stickers are available for residents to attach to their- front doors either stating that solicitors are prohibited outright or solicitors that are registered only with the Police Department are allowed to knock at the door. Chief Pavlock stated that solicitors who register with the Police Department do receive a basic background check. He stated that when solicitors do come to the door, the calls the Police typ,lically geti are justa request thatthe solicitors leave the* property? Very seldom does anyone ever wantAo sign a complaintHe stated that he h6 's nbt'found any other town It 11 M 0 requiring registration for solicitors. General comments from the Village Board members incl.uded the following items: 9 lip q Ill 51'11111111;mr 1= I ir lip There was a discussion concerning regulations surrounding Police stops for traffic offenses. There was also a concern about if the primary aim is to get children buckled up and child safety seats, why focus on adults. There was also a comment that the Village could not legislate against stupidity for people who refuse to wear seat belts. Officer Roscop stated that studies have shown that if adults are buckled up, they set a good example for children to be in the child safety seats also. Consensus of the Village Board was to consider the Ordinance at an upcoming Village Board meeting. - -19- -- �Wej- V111 AftbHill stated that a State LaWalreacly exists defining harassing phone calls. 'ago MW mucb of the activity, which hasbeen'. documented by the Police Deortment, does Howev''eff not necessarily meet the criteria required for State prosecution. This change would allow local prosecution within the local court. r, Commander Gibson stated that he recommends passage of the Ordinance requiring prosecution to be handled through the local Court call. He stated that caller I.D. has cut down on some of the complaints but there still remains a number of complaints which come in regularly. General consensus of the Village Board was to support the Ordinance and consider passage at an upcoming Village Board meeting, 4, Ordinance Regulating Secondhand Dealers Village Attorney Hill stated the current regulations are extremely tight as to regulating gold and silver reselling and the requested expansion of the Ordinance 'I's to include goods exchangedfor cash or held on consignment. He said the Ordinance requires a listing of goods purchased and increases the holding period for Police reporting purposes. He said the increased holding period would allow time for residents to report missing itemsif they happen to be out of town at the' time of a burglary. He stated the high annual fee is due to the increased Police regulation as outlined in the proposed Ordinance. General consensus of the Village Board was to support this Ordinance and consider It at an upcoming Village Board meeting, 5. Placement of Publication Vending Equipment on Public Property Ordinance V1011age Attorney Hill stated that the recently redesigned and reserved area at the train station has an area designated for placement of vending machines instead of them being disbursed throughout the area. 11 F-- 1111111pi jq� 1111111111111111111 ii��m MMMI!!, K 4W gr 4V do • Alk dk dh ab ft ft Am .1. Ah dh dh da 4W Alk Ab A- 46 A d1b ........... L U"S E S E S S 10 N, Motion made by Trustee Wilks and Seconded by Trustee Nocchi to move into Closed Session oto discuss Property Acquisition. The meeting moved into Closed Session at 9,:02 p.m. Meeting reconvened into Open Session at 10:20 p.m. VII. ADJOURNMENT No other business was transacted and the meeting was adjourned at 10:21 p.m., Respectfully submitted, Al DAVID STRAHL Assistant Village Manager IDS/= HAGEN\Cow\Mmute s\323999 COW Minutes.doc 4 I MINUTES COMMITTEE OF THE WHOLE MARCH 23, 1999 Mayor Farley called the meeting to order at 7:33 p.m. Present at the meeting were: Trustees Paul Hoefert, Richard Lohrstorfer, Daniel Nocchi and Irvana Wilks. Trustee George Cldwes arrived at. 7:35 p.m. Absent from the meeting was Trustee Timothy Corcoran. Staff memberspresent included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Village Attorney Everette Hill, Police Chief Ronald Pavlock, Commander Bob Gibson and Community Development Director William Cooney. APPROVAL OF MINUTES Acceptance of Minutes of February 9, 1999. Motion made by Trustee Hoefert and seconded by Trustee Nocchi to approve the Minutes. Minutes were approved unanimously. Acceptance of Minutes of March 9, 1999. Motion made by Trustee Nocchi and seconded by Trustee Hoefert to approve the Minutes. Minutes were approved unanimously. John C. Barnett, owner of International Jewelry Exchange, 432 West Northwest Highway, spoke. He requested that a list of potential businesses that are prohibited be provided to the Community Development Department so business owners know where they stand regarding potential conflicts with Zoning regulations. He had been advised to seek a Business License directly through the Mayor and the Police Chief since they determine what is acceptable. Village Manager Janonis responded by stating he has met with Mr. Barnett numerou times and Mr. Barnett has changed his business operation from originally being a paw' shop. He continued to request answers from staff by shopping for an answer he wanted but eventually did not receive. Village Attorney Everette Hill introduced the Ordinance by providing a general overview of the changes. He noted a change in the penalty from the current $25 to $500 to the $200 to $1 000 range. He also clarified some of the definitions within the Ordinance based on comments from Trustee Wilks. He stated that solicitors are not required to register or obtain a license with the Police Department but the Village does regulate the times of solicitation. If solicitors do register with the Police Department, they are provided identification for solicitation purposes. He would not interpret the Ordinance as intended to regulate political solicitation. He stated it is quite difficult to define a set of regulations which would be considered political solicitation, therefore, the Ordinance has remained silent on that .► 10"Ilk ueneral comments from the Village Board members included the following items: There was a discussion regardi hgl whether solicitors should be required to register. There was also a question regarding who would be fined in the case of a violation-, whether the solicitor or the supervisor of the solicitor. There was also a co mment that any registration with the Village does not imply any endorsement by the Village. Attorney Hill responded to the comments. He feells that the regulation, of solicitation itself wouldJbe Woble,matic based on, current case law. He stated that stickers are available for residents to attach 10 their front, doors either stating that s6l" icitor's 'are prohibit e"d outright or solicitor& that are registered only with the Police Department are allowed to I knock at the Moor. 0 NMI 41 0 IV 1W r ATw w MI 0 elm 10 .. ft 4W a 40 0 0 6 0 10 1W 10 1W 49 go 1W ► 10 0 1W W go Is 10 Village Attorney I Hill stated that this Ordinance is proposed to allow the Police Department to stop a vehicle for a seat belt violation as the primary offense 'instead of some other offense, As it stands now, the Officer doles not, have probable cause to stop a vehicle for.on,ly a seat belt violation. 'As a Home Rule community, State Statutes allow the Village to consider seat belt use as a wimary offense. I Chief Pavlock stated that this Ordinance has been supported by the IM! Chiefs I �Judges and the Crime Prevention Associations haveall signed Association in addonito� on to support this regulation. Officer Bill Roscop, as a representative of the Illinois Crime Prevention Association, stated that the Association endorses the Ordinance and 'intends to tie-in child safety seat installation as part of thecampaign for seat belt use. 0 %.�eneral comments from Village Board members included the following items: There was a discussion concerning regulations surrounding Police stops for traffic offenses. There was also a concern about if the primary aim is to get children buckled up and child safety seats, why focus on adults. There was also a comment that the Village could not legislate against stupidity for people who refuse to wear seat belts. Officer Roscop stated that studies have shown that if adults are buckled up, they set a good example for children to be in the child safety seats also. Consensus of the Village Board was to consider the Ordinance at an upcoming Village Board meeting, I Tillage Attorney Hill stated that a State Law already exists defining harassing phone calls. However, much of the activity, which has been documented by the Police Dei�6rtment, does not necessarily meet the criteria required for State prosecution. This change would allow local prosecution within the local court. Commander Gibson stated that he recommends passage of the Ordinance requiring prosecution to be handled through the local Court call. He stated that callerhas cut down on some of the complaints but there still remains a number of complaints which come in regularly. General consensus of the Village Board was to support the Ordinance and consider passage at an upcoming Village Board meeting, FA - Tillage Attorney Hill stated the current regulations ♦are extremely tight as to regulating gold and silver reselling and the requested expansion of the Ordinance is to include goods exchanged for cash or held on consignment. He said the Ordinance requires a listing of goods purchased and increases the holding period for Police reporting purposes. He said the increased holding period would allow time for residents to report missing items if they happen to be out of town at the time of a burglary. He stated the high annual fee is due to the increased Police regulation as outlined in the proposed Ordinance. General consensus of the Village Board was to support this Ordinance and consider It at an upcoming Village Board meeting. 5. Placement of Publication Vending Equipment on Public Property Ordinance Village Attorney Hill stated that the recently redesigned and reserved area at the train station has an area designated for placement of vending machines instead of them being disbursed throughout the area. General comments from the Village Board members included the following items* K There was a -A discussion regarding how accommodations would be undertaken when new publications come into market. There was also discussion regarding the general appearance of the vending boxes themselves. There was a question regarding whether thAr. area near the Busse Car Wash entrance to the train platformdesignated as a public vending area. There was also a suggestion regarding Ahe inclusion of a working telephone number for contacting the vendor in case of issues re( garding malfunction or appearance of the vending box. & Village Manager Janonis stated that the regulation is designed to limit the sprawl of a number of boxes and could accommodate additional vending boxes as space permits. Community Development Director Cooney stated that the size of the enclosures was determined to be sixteen spaces at the time the boxes MMA re ordered. He stated it is quite likely that an annual review would have to take place to determine whether enough space exists and if additional spaces needed to be constructed. General consensus of the Village Board was to support the Ordinanceand consulder Olt at an, upcoming VIIIa'ge Board meeting. 04 CLOSED SESg.101f Motion made by Trustee Wilks and Seconded by Trustee Nocchi to move into Closed Session to discuss Property Acquisition. The meeting moved into Closed Session at 9,-02 p.m. Meeting reconvened into Open Session at 10:20 p.m. VIL ADJOURNMENT No other busi hess was transacted and the meeting was adjourned at 10:21 pm. DS/rcc HAGEN \Cow\MInutes\323999 COW Minutes.doc i CALL TO ORDER � � t MINUTES OF ' BOARD MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT APRIL 6, 1999 CLOCKTOWER PLACE r FIVE SOUTH PINE STREET CALL TO ORDER Mayor Gerald L. Farley called the meeting to order at 6:06 P. ROLL CALL Present upon roll call: Trustee George Clowes Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Trustee Irvana Wilks Mayor aY Farley JamesAlso present: Representatives from Norwood Builders- ., ` r . a ., Association -D., -. McRae, CLOCKTOWER Mayor Farley opened the meeting by stating that everyone had THIRD gathered for the purpose of reviewing a proposed change in the color BUILDING BRICK COLOR change in coloroccasioned i iii CHANGE Builders to secure bricks similar in color to those used on the first two Ron Radzik, Vice President of iii Builders, the circumstances surrounding the inability to secure the desiredexplained colorbrick.`•. (approximately three years) between the construction of the first two buildings and the third building, the original brick color being manufactured. Based on consultation with local brick attemptlonger manufacturers, an was made to secure brick as close to the original brick as P6 ssible. However, when samples were received, they proved to have an extremely orange cast, which was not deemed compatible with the existing color scheme. ADJOURN All 0 6 0 0 0 0 0 Adh do AL sh off A& 0 so 0 t Ak AVA A ilk Alk Ath Ab Alb do Ah All$ Al AL a All present then reviewed mthe color scheme for th e proposed Wille/Central/Main Street Condominium.projects which wouia contain a "th the redder shade bdck,� This was viewed as being,compatime wi color schemes "In the Clocktower Development. ,Board members expressed, pleasure with,the fact that the issue Of color had been resolved to eveiiiyone's satisfaction. ADJOURNM,ENT d at the Special sessions There being noother business considere Trustee Wilks made a Moti,o,n a,n,d Seconded by Trustee Lohrstorfer to ad'ourn the meeting. X I opon.roll call: Ayes: Lohrstorfer, Wilks, Motion carried, The meeting was Clowes;-Hoefte rcoran Nays: None 0 TOO VILLAGE MANAGER MICHAEL E. JANONIS DATE: APRIL 7, 1999 I" SUBJE 1: STORMWATER MANAGEMENT PROGRAM STATUS REPORT In November of 1990, the Village Board adopted a Stormwater Management Program designed to reduce the magnitude and frequency of flooding in selected areas of the Village. The program was divided into two phases: Phase One included 14 different flood control projects Village - wide at an estimated cost of $18,300,000. Phase Two was an erosion control project and dealt with the stabation of the banks along Weller Creek between Central Road and School Street at an estimated cost of $6,000,000. With the aid of special, low-interest loans from the Illinois Environmental Protection Agency (IEPA) and sales tax revenue earmarked for flood control projects, the Village started Phase One projects in August of 1991. Since that time, 11 of the 14 Phase One projects have been started and/or completed at a total cost of $15,715,573, with $10,288,014 of it funded with IEPA loans. The three remaining projects are Melas Park/Crumley, Erosion Control, Hatlen Heights Storm Sewer Improvements, and the Wedgewood Flooding Area Improvements, at an estimated cost of $1.7876,000. Work on Phase Two began in 1996 with the award of a contract to perform a study of various bank stabilization methods for Weller Creek. Along with that, an annual creek maintenance program was started in 1997 to clean up Village creeks and, in 1998, a section of Weller Creek between Emerson and Main Streets was repaired. To date, a total of,$1,504,683 has been spent M on studies, tree maintenance., creek cleaning, bridge repairs, and bank stazation. Work yet to be completed is the majority of the bank stabilization at an estimated cost of $4,000,000. I have attached a table detailing all the Stormwater Management projects, their costs, and either actual or projected completion dates. Following is a brief description of each of those same projects. Page 2 of 4 Stormwater Management Program Status Report April 7, 1999 PHASE ONE COMPLETED PROJECTS Cltanvatet- Floo di.n,gArea, Constructed a new relief storm sewer extending along Busse Road from the Clearwater retention basin to the Mount Prospect Golf Course drainage ditch. Completed July 1992 at a cost of $'755,112. Des Plaines River BackAvatei* -.1 Control, YAIM Installed large backwater control valves on the Village's existing storm sewer that discharges into the Des Plaines river. These valves keep the river from backing up into the Village's system during flood stage. Completed. August 1993 at a cost of $318,803. (1" ote — The City of Prospect Heights has just recently installed the same type of valve on their storm sewer outfall to the Des Plaines River.) 0 Centra,l/W'a­Pe1l See-Gw un,/Mi'llburn, B I—nd"1119,.Areal Constructed a new relief storm 41 sewer extending along Wa-Pella and Can -.Dots Streets from Central Road to Weller Creek. Completed January 1993 at a cost of $3,071,156. V FaitNji.ew, Gardens S.knit a Area Constructed 'a parallel sanitary relief sewer, a new sanitary lift station, and a wet well from Horner and Central to Thayer and Stevenson. Completed July 1993 at a cost of $656,966. • Pros' ect Manor/North Ma,"n FlogLiLin a, Constructed a combined relief sewer from I I _g,...A,,re 1 Forest and Highland to the Metropolitan Water Reclamation District's (MWRD) deep tunnel sewer at business Center Drive and Rand Road. Completed May 1994 at a cost of $4,0553260. H allen, Hti *, 'h gyntrs Sian itaa Area Constructed a parallel sanitary relief sewer from Hatlen and , L Beverly to the MWRD 'interceptor sewer at Weller Creek and Lincoln Street. Completed December 1994 at a cost of $1,947,357. •Stevenson, �Iia, (er Floqd�,inea Constructed a relief storm sewer from Thayer and Stevenson to the Feehanville Drainage Ditch near Wolf Road. Completed October 1994 at a cost of $12029,927- 0, See��-G�wun/Golf'F,Iood,'IE,,g.A.,re�a Constructed a relief storm sewer from We -Go and Sunset to Na -IVa -Ta and Lonnquist. Completed September 1996 at a cost of $615,5'98. Ca,tatpa/Birch Floodi". Area,, Constructed a relief storm sewer from Catalpa and Birch to Fern and Willow. Completed October 1995 at a cost of $252,561. to 8 ee-Gwu n)M 11 burn SanitaryArca, Constructed a parallel sanitary relief sewer and new sanitary relief station at Lincoln just east of We -Go to See-Gwun and Milburn; completed April 1998 at a cost of $1,154,330. $62,558 of this was reimbursed to the Village by the design engineers, Rust, who made a mistake in the design of the storage boxes. Page 3 of 4 Page Stormwater Management Program Status Report April 7, 1999 PHASE ONE PROJECTS IN PROGRESS O.R. PENDING Maale /Bear ks',li,ireSa,ni',a�LrxAtva Construct a parallel sanitary relief sewer and new sanitary - relief station on Berkshire between Maple and Elm. Project started March 1999. Projected completion date is September 1999, at an estimated cost of $1,762,503. atl Helaht 'loodhig Aroe a Construct a relief storm sewer from Hatlen Avenue and " -- s F Hatlen Court to theCrumley Detention Basin on Busse Road. Projected completion date October 2001, at an estimated cost of $1,600,000. Metas ParIUCrunilev' Erosion Control Install erosion control materials around the spillways in the Crumley and Melas Park Detention Basins. Projected completion date August 2001 at an estimated cost of $66,000. A W 'dg,tnod, Install new storm sewer, and regrade drainage ditches. Projected completion date September 2001 at an estimated cost of $210,000. PHASE TWO COMPLETED AND/OR PROJECTS IN PROGRESS 0"10 Wellel- Cree'k Bank Stobumation StudDetermined methods and estimated costs to stabilize the banks and replace two bridges along Weller Creek between School Street and Central Road. Completed January 1996 at a cost of $55,650. 01 Welter Creek Bzxnk Stabilization and )3r,i(lee,R,,ei,)'Iac,c:meats ,,,Ph,,els e I -,,-,Reach "'All' In the area between Emerson and Main Street, construct a sheet piling wall along the south bank; install a monoslab channel bottom; stabilize the north bank utilizing bioengineering solutions; raise the Emerson Street Bridge; and remove and replace the Main Street pedestrian bridge. Completed October 1998 at a cost of $1,243,833. Thisproject was partially funded with a $500000 grant from the Illinois Department of Natural Resources. Creek Tree Maintenan-ce, Remove all deadwood and trees hanging in flow lines of Village - maintained creeks, Work began on Weller Creek in 1997, with $50,000 budgeted annually. To date, we have completed Weller Creek between School Street and Route 83 and Central Road south to 205 S. Weller Ln. PHASE TWO PENDING PROJECTS ellC`S'0 S Analyze the operational parameters of the combined sewer overflows (CSO) along Weller Creek using a computer model of theprimary interceptors in the watershed. Revise the flood plain map accordingly, and determine the status of the Page 4 of 4 Stormwater Management Program Status Report April 7, 1999 Weller Creek Drainage District as a possible funding source. Projected completion date is June 1999 at an estimated cost of $55,150. 0 11 0 Weller Creek Bank S,t,,,,a,bi ization Phases 11 and 1,11,&ach, "A" and, Reaches ,-1 ................. .. . ... and I'D" Install bank stabilization material along Weller Creek at an estimated cost of 11 1 $4,000,000. This project does not have a projected construction date. Funding is not aval Rable until at least 2006. G 1 IN R. ANDLER GRAM attach. J:\FILES\FR4NTOFF\SEWERS\FLOOD—REXSTATUS04'99.DOC Village of Mount Prospect, Illinois Proposed Implementation Schedule for Stormwator Management April 1999 Phaso 1(1991-92) '1 Q,'WwAtor Fk>oding Area $755,1128-91 Des Plaines Airver Big" -41sT valvas 318,803 10.92 10-92 Yes 11-93 12-03 1.93 Phase I Totals 51,072,915 Phsoe 11(1992-93) Contr#WAONA - S&eGwun1MJIlburn Flood $3,071 � $3.071,166 2-92 2.92 yes 3-92 5-92 6-92 Phao# 111(1993-94) Ffttoocl Manor/North Main Flooding Area --tA nrK rrt Fa,hiaw Osinl4ins Sanitary Area I $55,150 10-92 10-92 10-92 10-92 yes yes 11-92 11-02 12-92 12-92 2-93 2-93 3-03 3-93 6-94 7.93 Hation Heights Sanitary Area $1.947,357 1-97 3-97 1 G-92 10-92 Y03 11-92 12-92 2-93 3-93 12-94 P hsso N Total* $6,60,683 Phases Vill (1990) IV (11994-96) W81W CrOO (Rok**ko, Wall BMge.) �W,0101'0' sev',k (Ttao' Maintenance) 1,243,883 $50.000 12.97 12-97 12.97 3-98 4-08 4-08 4.98 SlwonsorM,ayer Flooding Area Pho I* Vill rows .020, 027 3-04 3-94 3-94 5-94 6-94 7-94 7-94 10-94 ,S#*G'wur.VMiHb,um, Sanitary Area (study & design) 12-95 12-95 12-95 1 3-97 3-97 4-97 5-97 11.97 iall3ftNto MaplaSanitary (study & design) 40,000 9-98 12-95 12-95 12-95 1-98 2.08 3-98 6-98 0-98 Pfw" IV 10 is 1 $1,124,927 Ph*#* V (1995) Cam OAGrC,h FkxxNng Area 5252,661 $252,661 10-92 1-96 3.95 6-95 6-95 7-95 `Phall's, VI (1096) WoMer C4",,k Bank Stabkation Study $55,650 S4 `0'$ Flooding Area 1-96 2-96 4- e, V1 rotds $672,248 � 1 1 4-96 5-96 6-96 Pt)ajo V11 (1997) Woller Creek (Tr" Maintenance) SSp 000 0-95 10-95 w 0 6-96 9-96 Weller Creek CSO Study I $55,150 I., a # 4-97 6-97 6-97 7-97 10-97 $04OWNWMilbum Sanitary (construction) 1,164.330 w 1-97 2-97 4-97 1-97 3-97 1-97 3-97 2-97 4-97 3-97 6-97 6-98 2.98 Phallo vit Totals $1,259,480 Phases Vill (1990) W81W CrOO (Rok**ko, Wall BMge.) �W,0101'0' sev',k (Ttao' Maintenance) 1,243,883 $50.000 12.97 12-97 12.97 3-98 4-08 4-08 4.98 10-98 Pho I* Vill rows $1,293,1'183 1-98 1-98 2-98 3-96 5 98 Pha,$ 10 Ix (Ion) MCOO188*sh1rO Saftry Area Waller Creek. (tree Maintenance) $1.762.603 12-97 12-97 2-98 7.98 9-98 9-98 3-0 9-99 pfimta ty retwo 1-99 1-99 2-99 3.99 5-99 Phsiso, X(2001) 1410 PsrklCrumley Erosion Control $66,000 1-01 2-01 4-01 4-01 541 WWpwood, Flooding Area 210.000 1 1-01 2-01 4-01 4-01 6-01 H4 Heights %xing Area 1.600.000 1-01 2-01 4-01 4-01 6-01 5-01 P 5-01 A'atio X rotols, $1,576,000 1-01 2-01 4-01 4-01 5-01 44AS!441 Projects completed under original bld amount approved. 51(18,014 _,GRAND TOW. $1, 1 —0� Phase XI (2006) Pending Vilgage Board action Weller Croak Bank Stabiliza'WoArldov, Repairs (School Street to Central Road) $4.000.000 (not eligible for IEPA loanl Earth Tech (RUST) paid $6208 Of this coal for A design error In the storage boxes. Partial funding for this project come from a $500.000 grant from the Illinois Department of Natural Resources SPD (X%F&ESWAONMFFVVOGEn19"SUDaETW XLSJ 6-01 8-01 6-01 "1 6-01 10-01 6-01 10-01 TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: APRIL 8, 1998 SUBJECT: SOLID WASTE SERVICES In August of 1994 the Village of Mount ,Prospect entered into an exclusive residential solid waste contract with ARC Disposal Company. The five (5) year and nine (9) month contract will expire April 30, 2000. With only one year remaining on the contract Public Works staff would like to move forward on the development of a new solid waste contract. As you are aware, major changes in the solid waste industry have significantly altered municipal solid waste programs. Curbside recycling, automated collections, volume - based and user fee systems have enhanced municipal collection systems and reduced the amount of residential waste going to landfills. The Village's 34% diversion rate is one of the highest in this area, and is attributed to its modified volume -based approach to effective solid waste management. While it appears most municipal programs have stabilized, the solid waste hauling industry remains fluid. An 'Industry that at one time offered a competitive market of small independent and major haulers has been drastically downsized through buy-outs and acquisitions. In fact, the Village's solid waste hauler, ARC Disposal was purchased by Republic Services in the fall of 1998. Although the buy-out has had little impact on the Village's solid waste program, the existing make-up of the waste hauling industry may influence future "contracts. Therefore, given the dynamics of the Village's solid waste program and future contract I would like to take this opportunity to provide a current yet concise overview, highlighting the following areas. Arc Disposal Company/Republic Services X Residential Solid Waste Services (attachments A & B) 0 Solid Waste Commission's Recommendations (attachments C) X Exclusive Commercial Solid Waste Contract (attachments D & E) KI Future Contract -- Contract Renewal/Extension, Negotiations or Bid a Arc Disposal Company was purchased by Florida based Republic Services in the fall of 1998. (Per the terms of the agreement the name ARC will be used locally.) Although a relatively new company Republic services is considered one of the three major solid waste hauling companies; Allied Waste, Waste Management (U.S.A. Waste) and Republic services. When ARC notified the Village of the change of ownership, the Village also received assurance that the terms of the contract would not be affected nor would the quality of service. Although there has been no notable changes in service, several changes have been made to the organizational structure. The farmer owners of ARC - Mr. Ed DeBoer and his brother Mr. Paul DeBoer both opted to leave the organization. Mr. Steve Serafino of Republic services is the area President and-his oftrce.is at the ARC operations in Mount Prospect. Mr. James Vellenga, the former General Manager of ARC continues to be the administrative contact for municipal programs. IIIb. James Van Dyke of ARC Disposal is the comptroller and new General Manager. Mr. Ken Van Byssum of ARC was the Recycling and Legal Affairs Administrator at the Mount Prospect location. He is now the General Manager of the Elgin office. (Republic Services is in the process of expanding the Elgin service area.) ARC is route supervisors for Mount Prospect are Mr. Craig Wisniewski and Mr. Bob Brown. Mr. Wisniewski has been the designated contact for the day to day operations of the Mount Prospect program since the first contract; August 1991. To date the Village's residential program has been virtually unaffected by the change g in ownership or the reorganization of administrative staff. Res]ide n1tial So,111A Waste ices The Village's comprehensive solid waste program provides residents an opportunity to practice both economically and environmentally sound waste generation and disposal habits. The success of the Village's solid waste program clearly lies with a united community effort to reduce the residential waste stream and central solid waste costs. Attachment A identifies current residential solid waste services. Attachment B details the fees associated with the user fee system. sollid'Waste CommissIon Rec�om,mendafljions I Several weeks ago Village staff and the Solid Waste Commission initiated the first phase of contract development. The primary focus of this stage of the process was to discuss and evaluate the current program. Subsequently the Commission members conducted a comprehensive review of the program including contract language, service levels, service performance, resident satisfaction and program enhancement. The Solid Waste Commission continues to strongly support the Village's modified volume -based refuse collection program. The Commission believes it is an effective approach for the management of residential waste, and it is well accepted by the community. Random surveys indicate the average per household set out rate for refuse is approximately 1.7 units. The following is a summary of the Commission's recommendations. Basic Service 9 Refuse - 2-32 gallon bags/containers per week with three clean-up weeks per year. N Bulk Items — Maintain current list of bulk items but increase community education in this area. 0 Recycling — The Commission supports the. two (2) bin system. Acknowledging the on-going requests to modify the collection requirements for corrugated cardboard the Commission did discuss various options none of which appeared viable. All haulers seem to have taken the same firm approach for the curbside collection of corrugated; 2' x 2 it Yard Material and Brush The Commission believes the collection of containerized yard material should remain a user fee system. However, the Commission did recommend a subscription type service be 'incorporated into the next contract. In addition to purchasing stickers residents would have the option of paying a fee directly to the hauler for a predetermined service level. The Commission also recommended maintaining the collection of prepared brush bundles at no cost. The Commission further recommended implementation of a commercial contract administered by the Village if it is financially beneficial to the businesses and recycling is provided. (Public Works staff supports the Solid Waste Commission's recommendations.) Mr. Ken Westlake will be at the April 14, Committee of the Whole Meeting to present the Commission's recommendations including their lack of support for a blue bag recycling system. The memo from Mr. Brooke Beal, SWANCC (attachment C) also addresses the blue bag recycling system. The 1999 solid waste budget included funds for a resident satisfaction survey. The Solid Waste Commission and Public Works staff believes resident input is a valuable resource and contributes to the success of the program. However, in lieu of a mail in survey the Commission has proposed conducting a resident satisfaction survey at the May 15, Public Works Open House. I In addition to the obvious cost savings of an on-site survey the response rate may also be statistically more significant. If there is support for a resident survey a draft would be submitted for administrative approval. Exc1usi-ve Commerc*lal Sol1d Waste C,ontract As you are aware the business community is not included in the Village's exclusive solid waste contract. Typically, local business owners contract for this service with one of the six waste haulers licensed by the Village; Allied (13171), Arc Dispoqal (Republic Services), Flood Brothers, Groot, Speedway and Waste Management (IDSA Waste). While there may be merit in this practice, recent research suggests businesses may reap greater benefits through an exclusive commercial contract. Approximately 15 communities in Northern Illinois administer commercial collection under a franchised single -hauler commercial solid.waste contract. Similar to residential services, this practice generally lowers costs through improved economies of scale, competitive bidding and fixed annual escalation factors. In addition, businesses can participate in a recycling program that otherwise would be cost prohibitive. In September of 1998 the Village conducted a commercial solid waste survey among local businesses; approximately 25% response rate. (Attachment D) A preliminary analysis of the data indicated that many businesses with similar levels of refuse service pay vastly different costs and that little recycling exists in the commercial sector. While the Public Works Department continues to evaluate the survey data, staff has closely followed this process in the Village of Skokie. After two years of research and development the Village of Skokie recently implemented an exclusive solid waste contract. Similar to the findings in the Village of Skokie, it appears a municipally coordinated commercial contract could stabilize pricing and escalators for business refuse services and provide uniform recycling services. To approximate the cost -benefit of such a program a complete analysis of commercial solid waste services is essential. Public Works is in the process of collecting data from the licensed haulers (Attachment E). However, as the inventory and service frequency data is critical to estimating average savings, the information will need to be confirmed through on-site inspections. It is estimated that this procedure could be completed by the end of July 1999. Should the Village choose to pursue an exclusive commercial contract, consideration should also be given to unification of residential and commercial services; i.e., one exclusive hauler for both sectors. The terms and conditions would be drafted under mutually exclusive contracts, the commercial contract would include the cost of disposal at the haulers disposal site. Future, Contract — Renewal/Extens*i o ntotia t ec- B*d ton, or i, The Village of Mount Prospect has one of the most effective and efficient solid waste management programs in the northwest suburban area. The Village's comprehensive, and I do mean comprehensive solid waste contract has fostered this success. Although only minimal modifications have been recommended for the next contract, the Village still must consider the various options and associated timetables for securing a solid waste contract. IN Contract Extension — Per the terms of the .current contract. W At the expiration of the initial term, April 30, 2000, and for two (2) renewal terms of one (1) year each thereafter, the Contract shall be considered to be automatically renewed, unless either party notifies the other party in writing, not less than 90 days prior to the expiration that the notifying party does not wish to renew. Minimal lead-time would be required as all terms and conditions would remain unchanged. fn Contract Negotiations By mutual agreement the Village of Mount Prospect and ARC Disposal would enter into discussions in an effort to negotiate a new contract. Under these conditions the Village could include program modifications and negotiate a new fee schedule. Arc Disposal has already expressed a strong desire to either extend the existing contract or negotiate a new "long-term" contract. ARC has also expressed an interest in negotiating an exclusive commercial contract. Contract negotiations should be considered in both long and short-term intervals. Although the Village anticipates program and services can be easily negotiated, establishing an agreed upon fee schedule could be lengthy. If unsuccessful the Village can terminate negotiations and go out for bid. Bid The Village would invite licensed solid waste haulers to submit competitive bids according to the Village's solid waste specifications. It is not uncommon to begin this process one (1) year prior to contract expiration. This allows adequate time for the various stages of the bidding process including bid analysis and award, community education and implementation. Should the Mayor and Board of Trustees choose to implement an exclusive residential/commercial solid waste contract an extended period would need to be dedicated to the collection of data pertinent to the commercial sector. It is anticipated that the information could be compiled by the end of July 1999. The single bid could be drafted and open to bidders in August/September; bid analysis could be completed by October/November with final recommendations presented to the Mayor and Board by December of 1999. At this time the Public Works Department has no formal recommendation regarding contract extension, negotiation or bid. There are benefits associated with each method and inherent risks as well. In an effort to minimize the potential risks the Public Works staff is closely monitoring the conditions of new municipal contracts in this area; i.e., costs, resident satisfaction, hauler response, etc. The Public Works Department believes a timetable should be established for this process. Therefore, the Public Works Department is seeking procedural direction from the Mayor and Board of Trustees. "An appropriate timetable will be detigned based on the Mayor and Board's decision to pursue: Contract Renewal/Extension Contract Negotiations Bid Contract M. Lisa Angell cc: Public Works Director Glen R. Andler Deputy Public Works Director Sean P. Dorsey X:\USERS\I-ANGELL\WORD\swboard4gg.doe ATTACHMENT A Director Glen R. Andler MAINTAIN Water/Sewer Superintendent Roderick T O'Donovan Deputy Director Sean P Dorsey Streets/Buildings Superintendent Paul C, Bures Village Engineer Jeffrey A. Wulbecker Forestry/Grounds Superintendent Sandra K Clark Administrative Assistant Dawn L. Wucki Vehicle /Equf,prnent S,Uperirltendent James E Guenther Solid Waste Coordinator M. Lisa Angell Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60058-2229 Rhone B47/B70-5640 Fax 847/253-9377 TDO 847/392-1235 TOTEITI, Ell April 8, 1999 Residential Units Waste Landfilled (tons) 1998 Single Family Curbside Collection 131532 121376 Multifamily Centralized Collection -_a,220 71448 Total 211752 19,82 Exclusive Contract August 1, 1994 — April 30, 2000 Contractor ARC Disposal Company/REPUBLIC Service] of Basic Service Level (once a week curbside collection paid through property taxes) 2 —32 gallon refuse containers or bags Unlimited collection of recyclables Unlimited collection of brush Unlimited collection of bulk items Three (3) clean-up weeks per year Christmas tree collection Curbside collection of loose leaves; Village crews — October/November Extended leaf collection (bagged); ARC Disposal — November/December User Fee System (Prepaid Village -imprinted sticker) Refuse in excess of two (2) containers; $1.75 sticker per additional unit of refuse. (attachment B) ■ Expanded Recycling Program Over one (1) million pounds of recyclables are collected monthly. Materials collected include newspaper, mixed paper, ferrous metals, aluminum, glass, plastics (#'s 1,2,3,5,6 &7), chipboard and corrugated cardboard. Residents with curbside pickup are provided 2 —18 gallon recycling bins at no cost. Multifamily properties utilize 90 -gallon toters at centralized locations. Recycled Paper - Printed with Soy Ink Recycling services are also provided at no cost to schools, churches, non-profit agencies and the Park District. Yarterial Collectilon ContainerizedY and material and bundled brush are collected from April 1 through December 15 on residents designated collection day. The material is collected separately from the refuse truck and transported to a compost facility. Collection of containerized yard material rigid container or biodegradable bag is a use fee system; $1.75 per sticker. Properly prepared brushed bundles are collected in unlimited quantities at no additional cost. The leaves from the loose leaf collection program conducted by Public Works staff are transported and disposed of at a compost site by ARC Disposal. The cost for this service is included in the per unit basic service fee. W The extended leaf collection program is conducted by ARC Disposal. At the end of the loose leaf collection residents can set out an unlimited number of bagged leaves at no cost. The Village pays ARC Disposal the contractual rate of a $1.39 per bag for this service. In 1998 15,439 leaf bags were collected for a total cost of $21,460.21. In 1998 over 8,000 tons of yard material were composted through the T'illage's yard material programs. ATTACHMENT B TOO, PUBLIC WORKS DIRECTOR GLEN R. ANDLER FROM: SOLID WASTE COORDINATOR DATE: APRIL 8,1999 SUBJECT: REFUSE/YARD MATERIAL STICKER REVISED COSTS In the September 10, 1998 memo (see attached) the tip fee/fixed costs to SWANCC were estimated at $75.01 per ton. The revised fee effective May 1 1 1999 is $70.02 per ton; $44 per ton tip fee and $26.02 per ton debt service fee. used on the revised costs the estimated fee for disposal of one unit of garbage is $1.20 rather than $1.40. The following is the updated breakdown of the costs used to set the fee for the Village's imprinted sticker. YARD MATERIAL COLLECTIC►N/DISPOSAL Fee to hauler for collection and disposal $1.39 Fee to vendor .05 Administrative fee 925 Total $1.69 REFUSE COLLE CTION/DISP'OS,AL, Fee to hauler for collection and disposal $1.39 Tip/debt service fee per sticker 1.20* Fee to vendor .05 Administrative fee .25 Total $2.89 *40 pound bag/container at 3 cents per pound Although there is not a firm count on the number of stickers used for yard material versus refuse, it is estimated that 20,000 of the approximately 160,000 stickers sold per year are used for refuse. Using this data there is a $0.06 surplus per yard material sticker and a $1.'14 deficit per refuse sticker. Yard Material Stickers Refuse Stickers Total Per Sticker $0.06 Total* $ 81400 (22,800) ($14,400) However, if the $0.25 per sticker administrative fee is removed from the analysis, $25,600 is generated from the sale of the stickers. Per Sticker Total* Yard Material Stickers $0.31 $43,400 Refuse Stickers (0.89)1.17,800) Total $251600 *Total based on sticker sales - 140,000 yard material stickers 20,000 refuse stickers , exA cc: Deputy Public Works Director Sean P. Dorsey X:\USERS\LANGELL\WORD\STCKERFEE49.doc TO: PUBLIC WORKS DIRECTOR GLEN R. ANDLER FROM: SOLID WASTE COORDINATOR DATE: SEPTEMBER 10, 1998 SUBJECT: REFUSE/YARD WASTE STICKERS The following is a break down of the costs associated with yard material collection and disposal and refuse collection/disposal when a sticker is used. V Sticker Fee $1.75 Yard Material Collection' is osal Fee to hauler for collection and disposal - $1.39 Fee to vendor .05 V[!Ia ' ge Administrative Fee .25 Total $1.69 Refuse Collection/,Qi,spos,al Fee to hauler for collection $1.39 Tip fee 1.40* Fee to vendor .05 A,dministrative Fees 25 Total $3.09 *Tip fee is based on 40 pounds at 3'/ cents per pound for disposal. Tip fee is based on SWANCC 1999 per ton tip fee $70.03/75.01 tip fees/fixed costs). Approximately 160,000 stickers are purchased each year by residents. There is no accurate accounting of which stickers are used for yard material and which ones for refuse. Although the tonnage reports from the transfer station indicate the average curbside setout is <1.5 containers/bags it is estimated that 20,000 of the total sticker sales are used for refuse. I Ile, I le Ift , 'q() 0 .3 .' 3i; 4- 1? : ,fit) oV'S T Sua Waste AaP?jf--'p nr 11-zi to.rthe.nz Cook County 1616 Eusl Coy -Road Des PLI.rZeso it 611016 Phone 8471�),'-,10-92055' par 84 7/2 96- 92 0/""' ;N IV �I C A Yem L-- e rs ATTACHMENT C V9 Arlip�qrcn Hef hts 11oft?'r4r. Esrare.-, Rarr4ngtorl Inve-rte ss P.4jftlo Grove Ad. Elk Grove Village LincoInw-Ood R z.; Eir. a A f eir dej -,v:t Vi;.- e cli oirr"�;r6 Censor xff, Prospec; � Me$ Pt: 1.: 7.; it To; Lisa Angel %.0 From: C. ]Brooke Beal, Executive Director CY55 Date: March 30, 1999 Re: Rt;view of Blue Bag Recyclin& Progr=.5 ME Throudeout the nation theit are a number of blue bag rec-v----Iiq4 prograir ir-aplernented. The basic premise of a blip beg rac=Enor pro�r .0 z ani is zo a recy-lables in a colored bag (most commorfly blue, henc' the Pame)s� t1ja+ Use- mcclabhsjs are eas'ly identiEted and sepamted from thivA gazbage., This memo describe Various blue baa implem.-WaItItatiOL-Ls and ideatifies z*;Ignificant attributas of these programs. &-a Blue Bags. The, oxic fx,-atu--re commo.q to all programs is the use tof a "n., acy to idencif�r and cont ' recyclables. There are tl.-Lree ' moI rill- i L Ij am Ipl-ar . ssues related to the bags themselves; 1) bag size, 2) bag thickfte,, and 3 bag cost. I Some ways, 2 itl numbers I and " above are related. Larg 'baas need to be iE-ocker to Wuidle the ..,er increased weight of recyclublesin them. The bag size. for most programs range from 12 to 18 gallons. Dag *thioIcn&ss has been a. problem If pmgrams. In order to control costs, thinner bagsbeen speced. These. bags have probl ems withstmding the abustm, plac W. on them by c-omp,-.%ctioTn umts in the garbage trucks. Many bags would burst resuldug in the loss of recy'clables or Sigmfican-t Contamination. Here is a Est of portant issues regarding blite bags: Programs with free, eas'ly obtained bag ,s have f�ghear pa, pation rat s th Al e an prognams that require residents to purchase bags. Ad. Pr.,specr he fgh, is Al'adejejre CyUp: R z.; Eir. a A f eir dej -,v:t Vi;.- e cli oirr"�;r6 S;. -O it, �nene C. E ea I Throudeout the nation theit are a number of blue bag rec-v----Iiq4 prograir ir-aplernented. The basic premise of a blip beg rac=Enor pro�r .0 z ani is zo a recy-lables in a colored bag (most commorfly blue, henc' the Pame)s� t1ja+ Use- mcclabhsjs are eas'ly identiEted and sepamted from thivA gazbage., This memo describe Various blue baa implem.-WaItItatiOL-Ls and ideatifies z*;Ignificant attributas of these programs. &-a Blue Bags. The, oxic fx,-atu--re commo.q to all programs is the use tof a "n., acy to idencif�r and cont ' recyclables. There are tl.-Lree ' moI rill- i L Ij am Ipl-ar . ssues related to the bags themselves; 1) bag size, 2) bag thickfte,, and 3 bag cost. I Some ways, 2 itl numbers I and " above are related. Larg 'baas need to be iE-ocker to Wuidle the ..,er increased weight of recyclublesin them. The bag size. for most programs range from 12 to 18 gallons. Dag *thioIcn&ss has been a. problem If pmgrams. In order to control costs, thinner bagsbeen speced. These. bags have probl ems withstmding the abustm, plac W. on them by c-omp,-.%ctioTn umts in the garbage trucks. Many bags would burst resuldug in the loss of recy'clables or Sigmfican-t Contamination. Here is a Est of portant issues regarding blite bags: Programs with free, eas'ly obtained bag ,s have f�ghear pa, pation rat s th Al e an prognams that require residents to purchase bags. Translucent blue bag L I �� 16.- 1 ,s allow coUectors mid processors, To see what is 'r, rhe bags, speedi"ney processing.; an -d reducing the amoullit ofr%vguix�L-r uarbace placed iT,j bIlUe ba-.-.v:3s. Collection - The collection of blue bags is where most pcograins differ. " t TIoNNrina fist shows most thostooramm on collection sohe4as o M %0 .0 �' Blue bags coMMI"noled with ne..cular waste i -n a siril),Ie contain.. Q- for, cnIler-rion %5 A 11 by a single vehicle. The Citc� of ChiC.-agro uses 'ffiiS sche.-nie- 10, Blue bads set at the curb bE.-side, reg alar grarbag-re for. collcotion in cither the ,arae v6hicle or by a second, blue boo, only vehicle. This z^i,%A.-hemje is PCOPUlat with coinn!ii 'fies that.iiavr, volunic-based waste collection. Residents are Z110"Wed W set out a li Yted amount of regalar erarbage. but may set out ax; Blue bags sct at i.e curb or, a &tl dirierent from normal garb age collection day. Tja= schtme used for collectin MA, *V' . g bl,,,-P- bags is d -.t -at or, a namiler of including t -he t_�.stiug garb. age c.)K-sction systera, availabill�y of additional r-ollection vehicles and manpower, curbside or alley, collectit.-m, and tr-& 'V A stafdoTv'recov-ery fiaoill"tV Ca'PFIWIAti�- For exan-.1ple, ifthp, trava-sfer stailon camnot separatc bags frena.the reaWaar Lrba a se-,parete collection vehicle or a spli-b ire bi-VIk" Is Part.clp ation. P.-we-ficipatirom rates ir. blu a bag p zograms aire drivels by two maul iactorE; JI) (.,,a-sv to boas, and 2.), ci-xivenience. Tb-.-- easiest access to baEs is to provide frce bags at loca's-Lions eaq4-Hy acdcesse'A' SIICI-h 85 City hall, fire Stat -'07-.; Pablic *vvoflxs departments, ocr dir-ectly, from themhat leer. One caveat with free bags is Cqe use of blue bags for reaxgarbage. Translucent bags combined, N�ritli proper en4l�rceme;nt canminhi' en'unroper use of bags. Mauy programs requife residents to Purcha-se blue bags at a local store. The Purchase requirement results iii a reduction. M' rarticipation; however, improper use bagrs is minin-dzed. P:�ei'l c1- iV r typically nsear p,.1 -tion rates for proc,�,% which require bag purchases are CQnvenience is a meas -w -e of how eas7v it is to Paiticipate in the program. Some pro.,gam, s have dilfereut collection days solaly for bluf,:,, b-ag collecdon. This tends to reo.,iuce participation as m- sidcmts must -make addd'ifiomat &Lps to th.V-:- culrb and must ktq, track. of collecri"6-a days. Tbe most e5ective programs use large toters with wheels for the combin.licd. colleit.tion of Sarbagre and blue bap. . The "di, c a n a-nd as 11 -rest :mt pla;%,is blue, baes and oaeoacye hn the, sam cont i er only b to ro lz:p I:? C$ 9 4 1 :.1 c 4, 6 WC. '?—, 0 () 4 the cc) ntainer to the Curb once- In this ,--YI:n b I ue b a o,.s E'Le -Sep ax a ICI out C( %PP transfer Statiori or Nff . �"* P`Of--'-s9W9, The $ucccss of a blue bactprogi -,� Wk W I -I am also ro.11ps Or, adequatc pro, Oessing Capabliftim. Facil-II" ION I I'lles are Jam eaded tosep, ft 1,4 *f�tj , axateblue baI Om L. gar gt>. ba I, �Ie I ( �&-- ��,d blue bags -are coj'e^te.� * *atr g,af ba,'Z U11 The, s,,tme vehirA.1, A ,ma,te r 1t ecovely fa(;,1j,1,ty, I"S needr,4 tO seP2rat�;4 tLie rc-cyclables injo tsj individual cojj=,o w J. s. Most Progranv's requ*ro,;* M for Moms (paper, ne�vspaperI Card,- , I .,� tho WC -1, stl.parate 01,1 118S t)Oard- etc.) and cont t *VANNFOOMMI WIN, CaMs, etc.). This hel, S, th%e P P lng.'b,y pro `Aingan f I sort ofm,p,,te, 'the, Sourco. Inadeq, ukzt� 'I " n" fii.lullre proc essin, gr rafN,jh,*6''es I II j,t I n, pro'gr=l, due, to OCO 0 , ,C, &O'tOINIS. is not, sen' to a Proces SM9, celntcrf,ffienbroken bags andnionobag recycjabless'can notbe, recycled, Benchmarks, Dlue bac, programs are 110tet's effective as other curbs'de prog,=S With regards to the, amolant on Pxogzwns, survl�ycd, by SWANCCI averaged, a blue bag, callt�otj*on m, tc= o. f Per'YC"ar-pounds, per houschold householdseli*S�Ible fo,r 'riot ode"householc!s, partj*c,*pa,tine IN I. Dy con Tasr( SW�I.N,7C.0 COMM, curbside birn averaap 1, -ids per hou"keheo-l'; p or vc�, .91ties ,240 pou, Con"cla's" On", Trarl,, owd sepa,.ratc,,,c,;,o,ntai,"n,sar recycl' as ut Mg ilized in all 4, SWANCC acllulewes that-etedId•irsion 1 -ate, COM'MmIgIled, colleclMn of rmvcjablhaghnne;% and solid waste: cads t L to reduce the -�MOIU't Of MaWri al w, IlecIted due to soverall ir, cludirsia- bag, 1)rcakage. * Coiataminatio.t4 and zh-I residents beiief that ravae, 011 is rtor, being, recy # 4 Another Maporttant vq,sue to,,II- V1 IS cost: PY`UtNi11'zM'I a smv.fe collection veh"ole to collect botlh roe yc:j,,,�blenI 10 enal and solid wasrte,, co-Rect, reduced., Thuot;, cost of reoycjabje mate ion cost ate al, collaction, ISllot ell= Inated be,causea.le I e dI CXA I co, 6, on cosh gze hi, er th �m� j U S t, so w seta e Igh .1i'd co, Iocti n duo to 410� vol(=L%. for a single collec`k In addlifl'onj ;o ao,sts h"autter also nia"atht warato ellarge r PI Oaes��jiino c 45 forthe re,-yclable, Material W hentffie; market, for recycl able,,, aja,,te "-,al -�,,S 10U - as thcy are rtow. 'The C*IvvofCWQ -agopay 40 Vvras;te- Man,agement,.$210.23 pc,, -,r ton, f orproces's'. its Ig so,lid, w-asteand blue bacr, mate( ""al 'I'sh, ip n P conipared to -SWAN(' C's'Vaeeling I'm"' t=-sfc,r station so,lidxvaste, process*.. 411 CC) S, It$ Of' $11 * 88 p!:ar to,n. In s=Tuaty, blue bac=-T, collections cost will MOSt likely bit Ic-twer but the arnolint 01mater"all. diverted will besigTdficantly les,51% ATTACHMENT D Director " Glen R. Andler :MA I "W I N Water/Silwer Superititerident 'A *jck T O'DonrWall Deputy Director 4Wn Sean R Dorsey Streets/ B"ffd in g s SUperintendent Paul C. lures Village Engineer Jeffrey A. Wulbecker Forestry/Grounds Superltstendent Sandra M. Clark, Administrative Assistant Dawn L,,,, Wucki Vehicle/Equipment, Suparifitendent Jarne-S E,, Guenther - Solid Waste Coordinator M. Lisa Angell Mount Prospect Public Works Dep artmant 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Rhone 847/870-5640 Fax 847/253-9377 TEDD 847/392-1235 VILLAGE OF MOUNT PROSPECT COMMERCIAL/IN"DUSTRIAL REFUSE COLLECTION SURVEY (Refuse — garbage, trash and debris collected by a licensed waste hauler from an approved waste container(s); does not include special waste collections.) ry (Recyclables — aluminum, plastic, office paper, newspaper, mixed paper, cardboard, glass, steel/tin or other materials removed from the waste stream for reprocessing. Items are collected from designated recycling container(s) by a licensed hauler, 1. Please respond to each of the questions regarding your current refuse service. * Frequency of refuse collection. Ix per week 4x per week 2x per week 5x per week 3x per week other * Size and number of refuse containers. Number 90 -gallon toter 4 cubic yards 1 cubic yard 6 cubic yards 2 cubic yards other Do you share a refuse container with another business or businesses? -No Yes If yes, please provide the name(s) and address(es) of the business(es) sharing the refuse container. 2. Please respond to each of the questions regarding contractual refuse service, * Name of your refuse hauler, o Refuse contract expiration date, # Is your business responsible forpayment of refuse services? Yes No If yes, please provide your current montes payment. S If no, please provide name, address and phone number of responsibleparty, Recycled Paper - Printed with Soy Ink 3. Does your business generate special waste that requires a separate collection? Yes No 4. Does your business recycle? Yes No If yes, please respond to the following: Name of your recycling hauler. Frequency of collection. Ix per week 4x. per week 2x per week 5x per week 3x per week other Size and number of recycling containers. Number 90 gallon -toter 1 cubic yard container 2 cubic yards container other # Items collected. (Please check all that apply) Cardboard Mixed Paper Office Paper Pallets/Wood Metals Glass Plastics/Styrofoam Grease Chemical Waste other (Please specify) * Monthly Fee for recycling services. $ Name of Your Business Business Address Business Telephone Name and Title of Respondent Please return this survey using the enclosed postage -paid envelope, or fax it to the Public Works Department at (847) 253-9377. 11 The Village of Mount Prospect appreciates your cooperation in completing the survey, Bcomsur%.doc Mayor Gerald L. Farley Trustees George A. Clowes Timothy J. Corcoran Paul Wan. Hoefert Richard M. Lohratorfer Daniel A. Nocchi fivana K. Wilks ATTACHMENT E 0Z Wine Manager LAGS OF MOUNT PROSPE CT Michael E. Janonis 100 South Emerson Street Mount Prospect, IL 60056-3266 VUlage Cleric Phone: 847 / 392- Vel6400 Velma W. Lowe Fax: 847 1818-5336 November 30, 1998 TDD: 847 / 392-6064 Speedway Disposal & Recycling 1140 Ellis Street Bensenville, IL 60106 Attn: Business Manager The Village of Mount Prospect is currently researching the long-term solid waste needs of the community. The comprehensive process includes an analysis of the existing solid waste disposal and waste reduction needs of the business and industrial sectors. The Village believes this data will enhance the analysis of the municipal solid waste management plan. In addition, for code enforcement purposes, the Village is verifying its own information on the number of commercial and industrial entities receiving refuse and recycling services, as well as the number, size and type of containers used in these sectors. As part of the business license renewal process, you are required to provide the Village of Mount Prospect with the following information by December 31, 1998. Please submit data with your business license renewal form. 1. The number of commercial accounts in Mount Prospect, including the number of containers, differentiated by size, type and service frequency. 2. The number of industrial accounts in Mount Prospect, including the number of containers, differentiated by size, type and service frequency. You are not required to provide specifics on client names or locations. Sincerely, M. Lisa Angell Solid Waste Coordinator Director Glen R. Andler Deputy Director Seen P Dorsey Village Engineer Jeffrey A. Wulbecker Administrative Aide Dawn L,., Wucki Solid Waste Coordinator M, Lisa Angell Water/Sewer Superintendent Roderick I O'Donovan Streets/ Buildings Superintendent . Paul C. Bures FDrestry/Grounds Superintendent Sandra M. Clark Vehicle/Equipment Superintendent James E. Guenther Mount Prospect Public Works Department 1700 W. Central Road, Mount Rrospect, Illinois B0056-2�'29 Rhone B47/870-5640 Fax B47/253-9377 TOO B47/392-1231 SAFETY COMMISSION AGENDA Public Works Department 1700 West Central Road Mount Prospect, Illinois 60056 I. Call to Order 11. Roll Call Ill. Approval of Minutes IV. Citizens to be Heard V. Old Business None V1. New Business A. New Safety Commission Policy vi 1. Adjournment a MEETING DATE AND TIMEW Monday April 12, 1999 7:30 P.M. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE Of A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD, CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON STREET, MOUNT PROSPECT, 847/392w6000, EXTENSION 5327, TDD 847/392,.6064. 0 OIL,, moil ftf Director Glen R. Andler Deputy Director Seen P Dorsey Village Engineer Jeffrey A., Wulbecker Administrative Aide Dawn L, Wucki Solid Waste Coordinator M. Liss Anpell Water/Sewer Superintendent Roderick T 0 Donovasn Streets/Buildings Superintendent Paul C, inures Forestry/Grounds Superintendent Sandra M, Clark Vehicle/Equipment Superintendent James E,, Guenther Mount Prospect Public Works Department 1700 W. Central Road, Mount Rrospect, Illinois 60 05B-2229 Phone 847/B7CD-5640 Fax B47/253-9377 TOO B47/392-1235 MINUTES OF THE MOUNT PROSPECT SAFETY COMMISSION DRAFT WAI - The Regular Meeting of the Mount Prospect Safety Commission was ca�hed to order at 7:30 P.M. on Monday, December 14, 1998. Upon roll call, each Safety Commission Member introduced themselves to the audience., Present upon roll call.- Lee Beening Chuck en is Joan Bjork Nancy Bobikewicz Andy Mitchell Phyllis Moliere Ted Adamczyk Paul Buren Matt Lawrie Buz L'ivingston - .. ..... ........ . Chairman Commissioner Commissioner Commissioner Commissioner Commissioner Police Department Public Works Public Works/Engineering Divisio Commissioner Mitchell, seconded by Commissioner Bencic, moved to approve the minutes of the regular meeting of the Safety Commission held on November 9, 1998. The minutes were approved by a vote of 8-0. Co, - 1. T 1, Z E N �O .. . ...... . M -HEARD No citizens came forth at this time to discuss any topics that were not on the current agenda. OLD BUSINESS N , old business wdiscussed. NEW BUSINESS A) STOP/YIELD SIGNS REQUEST AT THE INTERSECTION OF GEORGE STREET AND BUSSE AVENUE Background Information Ms. Patty Wolfe, 117 S. George Street, is concerned for the safety of the residents and would like to see traffic forced to slow down in the intersection. Many children live in the area and the corner i .bus ,stop for the schools in the area. Fur accidents have occurred at the intersections of George & Busseand George & Evergreen over the past two years. Most of the residents ars cautious in the area but the cut -through traffic and visitors do not slow down at the intersection. The Engineering Staff performed a traffic study. The findings are as follows.'' a Accidents A search of the accident reports indicated; Year 1993 1994 1995 1996 1997 199 (Dec) Number f Accidents 0 1 g g 1 b Speed Study Representative speed surveys were performed on George Street north of Busse Avenue and on Busse Avenue east of George Street. The average .speeds are as follows* ,s* Northbound George 26 mph Southbound George 21 mph Eastbound Busse 26 mph Westbound Busse 22 mph The .speed limits on George Street and Busse ,avenue are 25 mph. Based on the results, there doesn't appear to be a speeding concern. IN" C) Traffic Volume Traffic volume data was gathered in November. The minimum traffic volume according to the Multi -Way Stop Sign Warrant is 500 vchicics/hour for ars eight hour period (500 = 4000 vehicles/8 t rs). The traffic volume at this int rs ction 4 } vehicles/ hrs is ppr imat ly '1010 of the Stop sign warrant. Based on the results, there are approximately 660 vehicles per day that enter the IN intersection. 370 vehicles travel on George Street and 290 vehicles on Busse Avenue. d) Survey Resull. A total of 20 surveys were sent out in November 1998 to collect and analyze the resident's opinion on Stop signs. 14 surveys were returned to the Village. 14 r Wents favored and 0 residents were against Stop signs at George Street and esi Busse Avenue, e) Existing Traffic Control Signs Traffic control signs adjacent to the intersection are as follows: George & Central (north) — Stop sign on George George & Evergreen (south) — uncontrolled Albert & Busse (east) — 2 -way Yield signs on Albert Edward & Busse (west) — uncontrolled f) Site Obstructions Based on a field inspection, there doesn't appear to be a sight obstruction at the 0 intersection. Staff Recommend ation "''top 'Ign Because the intersection of George Street and Busse Avenue does not meet any of the Multi -Way Stop Sign Warrants, 0 Stop signs at the intersection of George Street and Busse Avenue not be installed, To clarify the right-of-way at this intersection, The Village Traffic Engineer recommends, Z -way Yield signs on Busse Avenue at George Street be installed. 2) Discussion Judy Paczko, 106 S. George Street, has noticed a lot of traffic in the area and knows there is a lot of young children in the neighborhood'. George & Busse is a bus stop and has a lot of children being picked up and dropped off. She has witnessed a lot of a *dents and numerous close calls. Because of the traffic and concern for the children,, ccl she would like to see either Stop or Yield signs at the 'Intersection. :7 Don DeLassus, 22 r Street, lives at the northwest corner of Albert & Busse. There are 2 -way Yield signs on Albert Street which he believes have little effect. Vehicles travel down George Street at high speed and he has rarely seen a police car in the area. Roger Northrop, 14 S. George Street, recently witnessed an accident at the intersection. There are vo ry few intersections in the neighborhood that have either Stop or Yield signs. Because there very few signs, many vehicles drive much faster through the intersections. Mr. Northrop asked if there was any new traffic counters that are not easily see because vehicles tend to slow down over the road tubes. Traffic Engineer Lawrie note a new counter that looks like a small disk, however, the fact that they are not tied to tree or post may lead to theft. The counters that are being used are used throughout th country. Mr. Bures stated that whether Stop or Yield signs are installed, they will not guarantee n more accidents. Often, when signs are 'installed at low volume intersections, motorist do not expect a sign and go throU h the 'Intersection without slow" ina down. Hopefull 9 the sign will help to clarify the right-of-way, Officer Adamczyk noted most of the accidents involved residents in the neighborhood'. 0 Ms. Paczko stated her brother lives in Arlington Heights and the entire neighiii rhoo6 has Stop signs. Commissioner Beening explained that when a Village annexes a piece of land, the current traffic control signs are left in place. There are also a lot of intersections in the Village that do not have Stop or Yield signs. Commissioner Bobikewicz suggested to the residents they accept Yield signs and see i they are effective. If, after some time, there is still a problem, bring back new informatiorl to the Commission. Commissioner Bjork, seconded by Officer Adamczyk, moved to deny Stop signs at the intersection of George Street and Busse Avenue, The motion was approved by a vote of 8-0. Commissioner Bencic asked for clarification on what road Yield signs are recommendel to be 'Installed. Traffic Engineer Lawrie recommended Yield signs be insWlled on Busestum" Avenue since itis the less traveled road. The more traveled road should be given th right-of-way. "He explained that if Yield signs were on the more traveled road, vehicle get used to not seeing vehicles coming from the opposite direction and may learn t eventually not'slow down, which increases the chance for accidents. I Mr. Bures; reiterated that the speed study did not reveal a speeding problem. Also, Stop #r - Yield signs, will not necessarily slow down traffic. Vehicles may speed at the mid -block but the signs will help in reducing accidents by clarifying the right-of-way. r& �,ommlissioner Bencic, seconded by Mr. Bures, moved to approve Yield signs on Busse Avenue at George Street, 6 The motion was approved by a vote of 810, B) STOPNIELD SIGNS REQUEST AT THE INTERSECTION OF GEORGE STREET AND EVERGREEN AVENUE 1) Background Information Ms. Patty Wolfe, 117 S. George Street, is concerned for the safety of the residents and would like to see traffic forced to slow down in the intersection. Many children live in the area and she is concerned for their safety. Four accidents have occurred at the intersections of George & Busse and George & Evergreen over the past two years. Most of the residents are cautious in the area but the cut -through traffic and visitors do not slow down at the intersection. The Engineering Staff performed a traffic study. The findIngs are as follows., a) Accidents A search of the accident reports indicated: Year 1993 1994 1995 1996 1997 1998 (Nov) Number of 0 `1 0 Accidents 0 b) Speed Study �n�,t,,,a""t"lv,e, s-pe"ed Surveys were performed on George Street north of E'vergreen Avenue 'and on Evergreen Avenue east of George Street. The ave rage,speelds: are, folloWs- Northboand George 25 mph Southbound George 21 mph Eastbound Evergreen 26 mph Westbound Evergreen 22 mph The speed limits on George Street and Evergreen Avenue are 25 mph. Based on the results, there doesn't appear to be a speeding concern. c) Traffic Volume c 61UM e "n[m volume, data Was "'oathered In'Novembor* The m 'UmIraf,11 ghti, "i s 5- "for-aan, ei, n, Warrant ,8 cc I o 'I A p, SIq, 00 eNc a��t thiS, 16,,� 18Y SIO /hour, rdng the, Mu W **'W I The 01,01, Ix '81' 4,00,0 vehicles/8" hr trafflic v, 'Urne hou'r , per"i6d (5 ,warrant,,,,., % of 'the" StO, 9:,n -cksfflhrs 's, approx, mately, 10 PI S, in,tersection', t e ionter Ahe,,, ehelse ,perday thatBased on the results, there are apprmatelly,620ve t', i n d "George., StOea 250, ve: h, intersection. 370 vehicles travel on Evergreen Avenue* d) Survey Results 9 cc4lectand analyze the A total of 22 surveys were sent out 'in Nove, ber IS 810 'M e,Village. 18 Wents opinion on Stop signs. 18 surveys,were, ret,uIr,ned` to 'th, resi ig eorge Street and "' , S�jop,, s" " s at, G, Wents favored and 0 residents were a,gainst resi Evergreen Avenue. e) Existing Traffic Control Signs Traffic control signs adjacent to the 'Intersection are as follows'. (north) — uncontrolled George.,& Bu,szso' -to''ntrolte',d George & Milburn (south) Un ntrolled Alber & Evergreen UncO Edward A Eve, rg,ree n, (west), — 2, 'wa I 7 y,YI eld signs on Edward on f) Site Obstructions Based on a field 'inspection, there does appear to be a small bush located at th northwest corner of the intersection that may create a sight obstruction. Th bush 'is on private property, therefore, the Village can only request the owner t trim or remove the bush. A letter has been sent to the owner at 122 S. Georg Street requesting they eliminate the sight obstruction. I Staff Recommendation: Because the intersection of George Street and Evergreen Avenue does not meet any of the Multi -Way Stop Sign Warrants, The Village Traffic ngineer recommends: Stop signs at the intersection of George Street and Evergreen Avenue not be installed, �1 I dL, a ­ Because there doesn't appear to exist a special problem that would b correctable by installing Yield signs, i The Tillage Traffic Engineer recommends: Yield signs at the'intersection of George Street and Evergreen Avenue not be 'Installed, 2) Discussion No further 'Input was provided by anyonein the audience. Traffic Engineer Lawrie reviewed the accident history as well as the speed and volume statistics for George & Evergreen. He explained Stop signs are warranted when there *IS a minimum of 4000 vehicles/day in any eight-hour period or five accidents 'in a given year. Based on the statistics, Stop signs are not warranted at George & Evergreen. Yield signs are warranted when a problem can be identified and could be correctable by installing Yield signs. In this case, a special problem was not identified that Yield signs I to CoUld help I in correcting, Mr. Lawrie noted that a sight obstruction exists on the northwest corner of the intersection and a letter would be sent to the owner requesting they trim or remove the bush. The bush is on private property, therefore, the Village can only request the bush be removed, - �,ommission Beening asked the location of speed limit signs along George Street. On is located south of Central Road but unsure of other locations. It was suggeste installing another speed limit sign at the intersection to reiterate the speed limit. Traffi Engineer Lawrie said he would review the locations of the speed limit signs in the area. I Traffic Engineer Lawrie suggested that If any new 'Information could be provided by the r 'dents, please b ft back to the Commission for review. esi n*ng I Commissioner Bencic, seconded by Commissioner Bobikewicz, moved to deny Stop signs at the intersection of George Street and Evergreen Avenue. The motion was approved by a vote of 8,-0. Mr. Buren, seconded by Commissioner Moliere, moved to deny Yield signs at the intersection of George Street and Evergreen Avenue. The motion was approved by a vote of 8-0. Adjournment On behalf of the Village Board of Trustees, Traffic Engineer Lawrie thanked the Commission members for their commitment to serving on the Commission during 1998. Each member received a box of candy 'in appreciafion for their hard work and dedication. With no further business to discuss, the Safety Commission voted 8-0 to adjourn at 8:35 p.m. upon the motion of Commissioner Bjork. Commissioner BeeNing seconded the motion. Respectfully submitted, e M ,a P.Lawrtle, Project Engineer x-.\files\engineeftafecornm\traffic\recs&mln\decgBmln.doc 11 i VILLAGE OF MOUNT PROSPECT SAFETY C0MMISSION MEETING ATTENDANCE SHEET December 14, 1998 7:30 P.M.