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MINUTES
COMMITTEE OF THE WHOLE
APRIL 28, 1998
Mayor Farley called the meeting to order at 7:33 p.m. Present at the meeting were:
Trustees George Clewes, Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer,
Daniel Nocchi and Irvana Wilks. Staff present included Village Manager Michael
Janonis, Assistant Village Manager David Strahl, Community Development Director
William Cooney, and Finance Director Brian Caputo.
11, MINUTES
Approval of Minutes of March 24, 1998. Motion made by Trustee Nocchi and
Seconded by Trustee Lohrstorfer to approve the Minutes. Minutes were approved
unanimously with Trustee Corcoran voting absent.
am -
'Isla,
lad -
Finance Director Brian Caputo reminded the Board that the originalprojections
during the 1998 Budget discussion for 1999 showed a significant Budget deficit.
However, he wanted to relay good news to the Village Board that the originally
projected Budget deficit for 1999 has been averted. Minor changes in the health
insurance projections for employees, the increase in the Property Tax Levy slightly
higher than originally projected, Landlord/Tenant fees and Ambulance Fee
increases have provided the necessary funding to avoid the deficit as originally
projected. However, a deficit is projected for 2003 but not guaranteed depending
on revisions to revenue projections and economic conditions at the time the Budget
is prepared for 20030
He stated even though the overall Budget appears to be healthy going into 1999,
thertill remai
e sns a concern for the Capital Improvement Fund. He stated at the
current funding level, the Capital Improvement Fund will be exhausted in fiscal year
2000 and there should be some discussion in the near future to discuss a funding
source for continued Capital Improvement Projects.
One option which he would propose to the Board at this time would be to transfer
funds above the existing fund balance to the Capital Improvement Program to
provide some relief for such funding. For example, the Board has established a
fund balance of 15% and any amount above that level would be transferred to the
Capital Improvement Fund for Capital Improvement purposes.
He stated that a recent General Fund balance survey of other communities showed
a very wide range in fund balances with Mount Prospect being at the lower end of
the survey in terms of fund balance percentage. He also stated that the Vehicle
Replacement Fund is under funded. Transfers from other funds have been
undertaken to assist in the necessary funds to purchase vehicles, however, this is
not a viable, long-term solution. Excessive fund balance can also be used to assist
in this under -funding situation. I
A survey of comparable communities showed that Mount Prospect has a per capita
debt ratio of $99 compared to other similar sized communities which have a debt
ration of $765 per capital. However, with all overlapping taxing bodies included,
Mount Prospect residents have an overlapping debt of $1,856 per capita compared
to $1,314 on average. He stated the debt burden controlled by the Village of Mount
Prospect is very light compared to comparable communities and the overall debt
burden for a typical Mount Prospect resident.
General discussion from the Village Board members included the following items:
Some concern was raised by Trustees concerning the lean Budget and previous
comments from Moody's regarding the Village fund balance. There was also a
discussion concerning a comparison of fund balance to other communities. Some
Trustees suggested increasing the fund balance. Other comments included a
concern that the fund balance was sufficient for emergencies and maintaining a
high fund balance impacts citizens due to the continued funding level.
Brian Caputo stated that there is no rule of thumb from finance professionals
recommending a specific fund balance. He stated that a diversified revenue
structure which Mount Prospect has allows for a comfortable 15% balance to pay
necessary expenses. Admittedly, the balance remains modest.
2
Mr. Janonis stated that he feels the fund balance is adequate but low in
comparison with other communities. He stated th6t the Mount Prospect 2000 Plan
suggested a fund balance adequate to smooth out revenue fluctuations over time
regardless of economic conditions. He would suggest the Board consider raising
the fund balance level in order to devote adequate funds for Capital Improvement
Projects. 0
Consensus of the Village Board was to continue discussion concerning the
fund balance level at the mid -year Budget meeting scheduled for the second
Committee of the Whole meeting in July,
Mr. Caputo stated that allowing for natural growth over time can assist in funding
Capital Improvement Projects but it may not be adequate over time. He stated the
medical insurance savings and extending useful lives for vehicles will have an
impact on long-term capital project demands.
General comments from the Village Board members included the following items:
There was some concern that the Budget may be too lean and modest growth,
while included in the projections, may not be adequate in the face of dramatic
changes in economic conditions.
I M11, ......... .. 0A
Community Development Director Bill Cooney provided an overview of the Study
and some background regarding the discussion to date. He stated that Trustee
Corcoran had proposed numerous language changes which arep resented to the
Board for consensus this evening.
The first area proposed for change is the Preface of the draft. Some Trustees could
not determine what the difference between the proposal from Trustee Corcoran and
the Plan Commission.
Mike Hoffman, Chairman of the Plan Commission, stated that theproposed
language from Trustee Corcoran was satisfactory.
I
Consensus of the Village Board was to maintain the language from the Plan
Commission regarding paragraph two of the Preface,
.... I ....... .. .......
Mike Hoffman stated the commercial corridor should reflect a mixed use and not
highlight the area as a major residential Corridor. 6
K
4
Some Trustees felt that it was critical to recognize residential development along the
Corridor but not diminish its importance as part of the Corridor.
Ed Janus, 908 Persimmon, spoke. He stated that Rand Road is a thoroughfare
and two large residential projects back-up to Rand which should be included as
developments which have a residential impact upon Rand.
Carol Tortorello, member of the Plan Commission, spoke. She stated that she
is concerned about residential development along Rand Road. She stated that
according to Village estimates, there are approximately 130 miles of residential
streets already in the community. She stated that Rand is the major commercial,
if not the top commercial, street within the community. She stated that it is critical
to maximize the revenue value of property along this Corridor which may not include
additional residential and should be addressed within the Plan.
Bill Reddy, 105 South Elm, spoke. He said it was important to recognize adjacent
residential development to the Corridor. He stated that encouraging additional
residential development complicates existing situations throughout the Corridor.
Steve Polit, 601 Wilshire Drive, spoke. He stated that he does not feel that
residents expect additional changes on Rand. However, he stated that there was
a need to recognize adjacent property owners who are impacted by commercial
development along Rand. He felt that defining residential development as minimal
would not be acknowledging residents who are impacted by development. He felt
that staff and citizens should form a partnership to discuss future development
opportunities.
John Korn, 301 North William, spoke. He stated that he has concerns about the
Plan Commission language regarding residential development.
Clarence Bobikewicz, 1114 North Meadow Lane, spoke. He stated that a recent
SRA meeting in Palatine was held and numerous businesses were the ones that
were upset about access and expansion along Rand. He stated that he is gravely
concerned about the IDOT plans for Rand Road and feels that such changes in
trafficpatterns will significantly impact not only residents who live along Rand but
adjacent property owners within several blocks of Rand.
Nancy Bobikewicz, President of the Wedgewood Homeowners Association,
spoke. She stated that she has a concern that residents are considered second
class and the focus is on businesses throughout the Corridor. She stated that an
occupied home generates revenues while vacant businesses do not and feels the
language must be balanced.
0
Trustee Corcoran stated that his initial concern was the use of the word "adjacento,
in the Plan Commission language because it could infer different definitions
depending on the need; whether it was residential or commercial. He felt that using
the word "adjacent" adds ambiguity.
Some Trustees were concerned that the change proposed by Trustee Corcoran is
unnecessary and feel the Plan Commission language is adequate.
Consensus of the Village was to include the proposed language from Trustee
Corcoran with some revisions. The revisions Included language that
balanced the development of the Corridor*
loeneral discussion from the Village Board members included the following items,,,
The proposed language again is to balance the residential and commercial needs
of the Corridor. Some Trustees were concerned that Land Read is primarily a
commercial Corridor.
Mike Hoffman, Plan Commission Chairman, stated that he would be supportive
of the proposed language from Trustee Corcoran.
Consensus of the Village Board was to recommend language proposed by
Trustee Corcoran oran to be included in the final plan,
Consensus of the Village Board was to accept the proposed language from
Trustee Corcoran.
Consensus of the Village Board was to accept the proposed language from
Trustee Corcoran.
Corcoran,Consensus of the Village was to accept the language proposed by Trustee
Community Development Director Bill Cooney stated that there has been some
discussion concerning access roads along Rand to improve circulation between
businesses and to minimize Rand Road crossing and traffic congestion at lighted
intersections. He stated that the proposals would need IDOT approval before they
were undertaken.
General comments from the Village Board members included the following items
There was a suggestion that the Economic Development Commission provide input
into the access road proposals. There was also a concern that access roads
dictated by the Village would be more accommodating than access roads imposed
by IDOT.
Consensus of the Village Board was to refer concept drawings regarding
access roads for commercial development along .and to the EDC for review
and recommendations to the Village Board.
.... ..... . .. ......
Village Manager Janonis reminded the audience that Welcome New Resident is
scheduled for May 2 and unlimited garbage pick-up is scheduled for the week of
May 4. He also stated the Public Works Open House is May 16.
Trustee Wilks welcomed X -Fres -0 Coffee and a new Art Gallery to the
community.
I * ZI
.....................
A Motion was made by Trustee Hoefert and Seconded by Trustee Nocchi to move
into Closed Session to discuss property acquisition and personnel. The Motion was
approved unanimously.
The meeting moved into Closed Session at 9:51 p.m.
Meeting reconvened in open session at 10:42 p.m.
There was no action regarding the discussion of property acquisition or personnel.
A Motion was made by Trustee Wilks and Seconded by Trustee Lohrstorfer to
approve the Minutes of the Closed Session of April 7, 1998. Motion was approved.
0
There was no further business. The meeting was adjourned at 10:44 p.m,,
Respectfully submitted,
DAVID STRAHL
Assistant Village Manager
X,O\USERS\ROBERTAC\WIN\OFFICE\COWMIN\324COW.MIN
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Northwest Centrs a ystem
1975 EAST DAVIS STREET / ARLINGTON HEIGHTS, ILLINOIS 60005 / (847) 398-1130 FAX (847) 398-2498
EMERGENCY POLICE & FfAE DISPATCH SEkAVING
ARLINGTON HEIGHT&-BUF"ALO GRbVE—ELK GROVE VILLAGE—HOFFMAN ESTATES—MOUNT PROSPECT—PALATINE—PROSPECT HEIGHTS—STREAMWOOD
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STATUS REPORT
" P07'to
800 MHz TRUNKED RADIO PROJECT FOR NORTHWEST CENTRAL DISPATCH
MEMBER COMMUNITIES
Well over four years ago, several problems affecting two way
I
radio communications in the police and fire departments of the
NWCDS member communities came together, and led to a proposal
to construct an 800 MHz trunked radio system for all of the
public safety departments.
Some of the factors which precipitated the proposal include. -
The five police departments which utilize the two 470 MHz
frequencies suffer varying degrees of congestion and
I
inadequate coverage. There are no more frequencies in
this band available in the Chicago area, and no relief
can be found for the frequency congestion problem 'in this
frequency range.
The original NWCDS police system began in the early
1970's with two frequencies shared by four departments,
and in spite of explosive population growth- far reaching
r
municipal annexations,, and the addition of a large number
6
of police officers including a fifth department (Prospect
Heights), no additional frequencies were ever added to
the system.
In contrast, the NORCOM police radio system, which
1 $
includes several North Shore communities with almost the
1
ical identcurrent population, operates with si
1 1 ix
frequencies.
If one of the member departments has a special opera -Lion
where they need a cleanshared) frequency, all
departments are moved to the other frequency. Thus,
there are times when four departments are sharing only
one frequency. This situation occurred a total of 246
times in 1997.
Status Report --800 MHz Trunked Radio System
May 21, 1998
Page 2
Further, because each frequency can operate from only a
single site, some of the coverage problems may also defy
solution under constraints of the current system.
Even narrow banding (which is a new technology of
narrowing the space between frequencies to create more of
them) of the two existing frequencies will not solve the
coverage problem without also including a trunking
methodology. Narrow banding would also necessitate the
replacement of all existing 470 MHz equipment. This is
not a viable alternative to solve our current problems.
2. The Palatine Police Department has the exclusive use of a
single 800 MHz frequency. It offers fairly good village -
w ide portable coverage, but lacks many of the features of
more modern technology, and represents a somewhat
inefficient use of a valuable resource. It also
precludes any flexibility from a dispatch standpoint.
The Palatine base station equipment is so old that it
still uses vacuum tubes and failures result in lengthy
down time while spare parts are being secured.
3. The fire departments for the most part do not have
serious congestion problems in that there is a fairly
good traffic loading balance among the five departments
sharing two different VHF frequencies.
However, systemwide portable coverage 'is not completely
adequate and there is considerable 'Interference from
outside departments which also utilize the same two
frequencies. There have been times when foreign base
stations have overpowered our own mobile and portable
u n
i ts.
4. The fact that the police and fire departments operate in
different frequency spectrums makes it impossible to
communicate with each other at the scene of major
inci dents such as hazardous materials spills or in cases
of natural disaster. All transmissions from one
department to the other, even in the same community, must
be relayed through the dispatcher.
5 The fragmented public safety systems represent a complex
and burdensome management problem of attempting to keep
all components functioning at peak performance twenty-
Status Report --800 MHz Trunked Radio System
May 21, 1998
Page 3
four hours a day. The systems include a total of 47
different repeaters, base stations and receivers
scattered among 25 different sites, with all 47 devices
linked by separate leased telephone control circuits.
Over the past several years, it has been our experience
that at least one of the components or control circuits
malfunctions every day or two. The systems have no built
diagnostics and all fault conditions and repairs must
be diagnosed 'in the field by our own staff or by
contracted service personnel. Downtime of the failed
components often extends to unacceptable periods and has
an adverse impact on efficient communications.
6. The Elk Grove Village Public Works Department had also
expressed an 'interest in making improvements to their
existing radio system. At one time Elk Grove Village,
which has the poorest public works two-way radio system
of any of the member villages, had actually budgeted
cap'
ltal funds to replace its low -band system with an 800
MHz trunked system.
7. The systems currently in use by all of the departments
utilize technology developed in the 1950's and 601s. it
is straightforward, plain vanilla, analog technology,
which in some circumstances still works quite well
depending on the application, but nonetheless lacks all
of the robust features which computer technology has now
brought to two-way radio communications.
Needs Assessment Study
In an effort to fully investigate current and long range two radio needs and to make recommendations on a future course
of action, the Northwest Central Board of Directors authorized
a consultant study of the entire NWCDS radio system. This
needs assessment was also to include the public works
departments.
The study conducted by RAM Communications Consultants was
delivered in September, 1995. It recommended that the NWCDS
public safety agencies migrate to an 800 MHz trunked radio
system. The study concluded that there was no other truly
viable solution to the multitude of problems currently
confronting the member agencies.
Status Report --800 MHz Trunked Radio System
May 21, 1998
Page 4
However, the consultant wrote the public works agencies out of
the project after making a somewhat premature judgment that
there were not enough 800 MHz frequencies available in Cook
County to include both public safety and public works in a
trunked system.
Subsequent 'tigation 'indicated that it might be feasible
to include all agencies ('including other assorted municipal
agencies such as engineering and health departments) into such
a new system. However, 'it appeared that if an application for
the required number of frequencies was not made prior to a
March, 1996 filing deadline, those frequencies would probably
not be available for a future filing.
There 'is intense competition for the remaining 800 MHz
frequencies and it appeared that there would a number of
applications filed in March, 1996 and that any successful
award would deplete the pool to the point that a future
(October, 1996) filing would not be successful.
Radice s.+ Task Force
All of this information was conveyed to the NWCDS Board in
I
October 1995 and direction was given to move forward with
F 1
further investigation of the project.
A task force consisting of members of all police, fire,, and
public works departments was formed. Representatives of NWCDS
sat on the committee, and Motorola was invited to attend to
p
'
rovi de some technical assistance. if day meetings were
held each week to discuss system needs, trunked system
a
features, potential problems, coverage and engineering
solutions and other relevant issues.
A phenomenal amount of work was accomplished in a very short
time frame. Motorola agreed to provide a budgetary proposal
for a complete 800 MHz trunked radio system which would serve
the needs of police, fire, public works and NWCDS dispatch
operations.
The budgetary proposal allowed for some uncertainties in site
selection and provided for some towers and/or equipment
shelters which may not be needed.
Status Report --800 MHz Trunked Radio System
May 21, 1998
Page 5
The co
envisioned p
l roposausing eleven pled I computer
controlled (trunked) frequencies with four transm,*t/rece'
1 11, � ive
sites. It was designed for total portable coverage throughout
the NWCDS coverage area. It utilizes simulcast technology to
provide excellent area -wide coverage and 95% in -building
penetration, which far exceeds our current capabilities.
A trunked system has a very robust feature set that provides a
deal
1 1
great of versat'l'ty, and addresses virtually all of the
problems 'identified at the beginning of this document.
I Y
In the years following delivery' of the consultant's needs
assessment study in 1995, the proposed project has seen
several changes, one of the most fundamental of which -is a
decision made by the Radio System Task Force and concurred
w ith by the NWCDS Board of Directors, to 'implement new digital
modulation methods according to an standard called APCO
Project 254, rather than to use older and proprietary analog
technology.
In addition,, all of the public works departments, except Elk
Grove Village, have elected not the participate in the
project. Thus, the number of frequencies requested was cut
from eleven to eight.
Once a decision was made to mave a -head, with a trunked System,,
Y
an application was submitted 'to th,e regi,onal FCC coo rdii)ati
committee (commonly referred to as the Region, 54 Cornit'li'li'tte,e)
The
W, Committee meets twice a year in
Aprii ar,i,d Octobe-r-.,
Oursubmission was made 'in March for the April, 1996 meeting
but the Committee was unable to grant any frequencies due tor
the fact that there was only one 800 MHz frequency left in the
Cook County pool, and the Committee was reluctant to draw from
unused frequencies allocated to other surrounding counties.
The Region 54 Committee suggested instead that we explore the
i
ity r fru
of re-usng seveeqencies previously granted
possi 1 1
to the Chicago Police Department for use 'in their mobile data
system. It was thought that our proposed system might not
interfere with some of the Chicago frequencies wh'-ch were
in used on the far south side of the city.
It took nearly one year of fairly intensive work on the part
of i
the engineerng section at Motorola, NWCDS staff, the Radio
Task Force and ourconsultant to determine that such a system
Status Report --800 MHz Trunked Radio ,System
May 21, 1998
Page 6
could not be engineered to the satisfaction of Chicago, since
there was the potential that we would in fact cause
a
interference at some of their sites.
Subsequently, the Region 54 Committee took into consideration
our good faith effort to follow their suggestions for re -use
of frequencies ana wnen it was determined that it was not
p
o'ble to do so, the Committee used its discretion and ssi
agreed to give favorable consideration to drawing upon unused
frequencies from the Lake and DuPage County pools to meet our
request.
A revised application was submitted to the Committee in April,
1997 and was approved by the Committee within the next several
months. The Committee granted Northwest Central a to of
seven frequencies. The official FCC license was granted in
October, 1997.
We intend to add the existing Palatine 800 MHz frequency to
our new allocation and operate with a total of eight
frequencies.
The FCC mandates that licensees actually begin construction of
the s stem within i
12 months of the license agar n order to
prevent agencies from hoarding this very,s'carce resource.
Failure to meet this mandate will result in revocation of the
license.
The project represents a very significant capital improvement
project. As currently proposed, the project will carry a
price tag of approximately nine million dollars (after
discounts), depending on the final number of mobile and
portable radios needed and on the final location of the
transmitter and receiver sites.
Funding 'is obviously a major consideration. It appears that
raising the 9-1-1 surcharge up from $.30 per month to the
legal limit of $.75 has the potential of generating sufficient
revenue to fund the project over an eight year period. The
surcharge in each of the member communities may be raised to
$-75 by ordinance without conducting another referendum
election.
Palatine is had a 9-1-1 surcharge capped by referendum at
$.30 successfully conducted another referendum in November,
Status Report --800 M11z Trunked Radio System
May 21, 1998
Page 7
1991o raise raise the surcharge limit to $.75 and are now
consistent with the other five original members of the joint
9-1-1 system. Authority to raise the surcharge in Palatine
was sought mainly so that the Village could participate on an
even basis with the other members 'in implementing the new
trunked radio system.
The proposed trunked radio system thus would be acquired and
maintained by the of Northwest Central 9-1-1 system Board
as part of a totally integrated public safety communications
system for the member communities,
1. At this point, all of the member police departments
support the proposal without reservation.
2. The fire departments also support theproposal. They
recognize the value of the flexibility and the rich
features that trunking offers, but are faced with some
difficult interoperability problems 'in making a
successful 'implementation. This stems from the fact that
many of the surrounding departments with which they work
on a daily basis will remain on the existing VHF system.
For that reason, the system would be built under a slow
growth plan (with a maximum five year implementation)
with the fire departments probably being the last to
convert while these inter -department communication issues
are worked out.
3#1 Northwest Central Dispatch supports the proposal as a
mechanism to correct many of the coverage and reliability
problems found in the current system. It also offers
many enhanced features from a dispatch and maintenance
diagnostics permit standpoint; and will t much greater
r I
flexibility in dispatch operations.
/caf
P
ORDINANCE
WHEREAS, the Mate of Illinois has enacted into law, the Emergency Telephone system Act (50
ILLS 750/1 et seq Illinois Compiled Statutes hereinafter referred to as the "Act"; and
WHEREAS, the Act enabled municipalities to impose a surcharge on telecommunications
carriers at a rate per network connection in order to implement and/or upgrade and maintain a 9-
1-1 Emergency Telephone System; and
WHEREAS, 50 I LCS 750115.3 of the Illinois complied Statutes authorizes the
telecommunications carriers to recover the surcharge which includes a three percent (3%)
accounting charge from its subscribers residing with the corporate limits of the municipality
imposing the surcharge; and
WHEREAS, pursuant to ordinance No. 4010 adopted January 3, 1989, enacted by the corporate
authorities of the Village of Mount Prospect calling for a referendum to seek approval of the
plimposition of a surcharge not to exceed $.75 per network connection to pay for a 9-1-1
Emergency System; and
WHEREAS, said referendum was approved in an election held on April 4, 1989, and the $.75
surcharge was subsequently imposed on telecommunications network connections within the
Village; ;and
WHEREAS, the Board of Directors of the Northwest Central 9-1-1 'System previously determined
that a lower surcharge was sufficient to cover the on-going costs of operations and maintenance
of the Enhanced 9-1-1 Telephone System; and
WHEREAS, pursuant to Ordinance No. 4359 enacted by the corporate authorities of the Village
of Mount Prospect on October 15, 1991, the surcharge imposed on each telecommunications
network connection was reduced from $.75 to $.30 per month, and
WHEREAS, the Board of Directors of the Northwest Central 9-1-1 System have determined that
it is necessary to make certain improvements to the 9-1-1 communications system and to cover
higher operating expenses; and
WHEREAS, the Board of Directors of the Northwest Central 9-1-1 System have determined that
an increased surcharge will be necessary to cover the expenses of the proposed improvements.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE. That the President and Board of Trustees of the Village of Mount Prospect have
determined that the best interest of Village would be served by increasing the
telecommunications surcharge from $.30 to $.75 per month per network connection.
SECTION TWO: That effective August 1, 1998, the surcharge imposed on each
Increase 9-1 1
Page 2 of 2
telecommunications network connection located within the corporate limits of the Village of
Mount Prospect shall be increased from $.30 to $.75 per month, per network connection.
SECTION THREE: That each telecommunications carrier operating within the corporate limits of
the Village of Mount Prospect is hereby directed to modify the surcharge assessment on each
telecommunications network connection to conform to SECTION TWO of this Ordinance.
SECTION FOUR,: That all other provisions of Ordinance No. 4016 relating to the establishment of
an Emergency Telephone System shall remain in full force and effect.
SECTION FIVE: That this Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form in the manner provided by law.
AYES:
ABSENT:
PASSED and APPROVED this day of 1,1 1998.
Gerald L. Farley
Village Clerk
ATTEST:
Carol A. Fields
Village Clerk
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES
FROM: VILLAGE MANAGER
DATE: MARCH 8,1996
SUBJECT: NORTHWEST CENTRAL DISPATCH SYSTEM (NWCDS)
RADIO S1''STEM MODIFICATION
6
For the past several years, Northwest Central Dispatch has been studying modifications
to the current system -wide radio infrastructure utilized by the sixparticipating
municipalifi,es,. A, number of factors have, been driving this review; two of the most
important being steadily, deteriora,ti`ng system capacity on the Police side of the system
and certain regulatory changes mandated by the Federal Communications Commission
affecting the number and size of band -width frequencies. Needless to say, an upgrading
of the system infrastructure is a major undertaking both from a technological standpoint
as well as monetarily.
On the technology side, the FCC has ordered a splitting of existing band widths which
Police and Fire currently operate on. This "splitting" will have the effect of doubling (and
eventually quadrupling) the number of frequencies available for the growing number of
telecom providers and users. The problem with the FCC mandate is that the technology
necessary for this band -width splitting has not yet been fully developed. Once it is, the
cost of this new, exotic technology will most certainly be on the very high side. As an
alternative, the Northwest Central Dispatch System has looked at utilizing an 800 MHz,
trunked radio system which would provide a long-term solution to the current capacity
problem and more user flexibility than the current system is capable of. A technical
committee made up of staff from each of the municipalities has been working with an
independent radio technology consultant on a system -wide design that would meet the
critical performance characteristics an operation like NWCDS would require.
At this time, the cost of an 11 channel, 800 MHz, trunked radio system estimated to be
in the area of $7 million. Mount Prospect would be obligated to contribute aproportionate
share of this overall cost, or approximately $1 million. The $7 million estimate includes
the cost of both system -wide infrastructure and each municipality's equipment needs.
One outstanding issue is whether to include Public Works within the system changeover.
The cost for Public Works is also currently included in the $7 million figure.
It is anticipated that the funds for this Capital Project would be derived from an increase
in the 9-1-1 surcharge from its present $.30 to $.75 for a period of approximately seven
years. As you will recall, when the 9-1-1 system was first imptemented in 1989,, the
surcharge was $.75. It was subsequently lowered to $.30 in January 1992 when the
system went into a mal'nten a,nce m,od'e. As a side note, NWCD is one of the only
systems in which the surcharge was reduced from its original estimate.
While this study has been in the works for a number of years, the timetable has become
extremely, compressed' w1thin the last six m,o(nths due to the fact that there is a quickly
dwindling number ofavailab]e 800 MHz frequencies. These f req uencies are controlled
and distributed by a regional arm, of the FCC. The next application date for available
frequencies is March 31, 1996. Discussion among the NWCD Board of Directors; i.e.,
Village/City Managers has resulted in a strong consensus that the system should make
application for available frequencies w"ith, the March filing. Any further delays would
jeopardize the capability of designing an 800 MHz system with adequate capacity. The
application, itself would ob] ; igate, the system and individual municipalities to nothing.
However, the application itself must contain a commitment for funding to show that the
plan Is viable. The commitment would likely take the form of a letter signed either by the
Mayor or Village Manager pledging an increase in the 9-1-1 surcharge should the plan
be implemented.
Attached to this memorandum is an overview provided by NWCDS Executive Director
Doug Edmonds of current system problems, new system design and funding scenarios.
On the technical side, this is a very complicated subject and the estimated cost of a
system change out is sizable. However, it does appear that both Northwest Central
Dispatch and the Village will have few viable alternatives other than the 800 MHz option.
I apologize for the short time -line on this item. Unfortunately, the March 31, 1996 FCC
filing deadline is driving the initial critical decision-making path. It is paramount that
NWCD and the member communities maintain the widest array of potential options while
a final decision on system upgrades is considered. A viable application to the FCC for
available 800 MHz frequencies is a critical step in this process. While the application
must contain a detailed description of the proposed system's design as well as a firm
funding commitment, a final determination by NWCD to pursue an 800 MHz radio system
need not take place until later this year.
The purpose of the Committee of the Whole discussion will be to provide an overview of
the subject including a review of: 1) Current system problems, 2) the range of options
presently under review, 3) the need to make immediate application for the remaining
available 800 MHz frequencies, 4) preliminary cost estimates and 5) the final decision-
making time -line.
Appropriate Village staff and Mr. Edmonds will be in attendance to facilitate discussion
and answer your questions.
MEJ/rcc
c: Police Chief Ronald Pavlock
Fire Chief Edward Cavello
Finance Director David Jepson
Public Works Director Glen Andler
Doug Edmonds, Northwest Central
MAY -14-1998 16:11 FROM NORTHWEST CENTRAL DISF' TO MP UILLAGE HALL P-13
Date.v
To
From
Re :
14"ORTHWEST CENTRAL 9mlowl SYSTEM
1975 EAST DAVIS STREET
ARLINGTON HEIGHTS, ILUN018 60006 047-398-1130
FAX 847-399-2498
ARUNGTON HEIGHIS-aUFFALO GROVE-EROVE V11LAOt- HOFFMAN ESTATES..MT, PROSMCT
PALATINE-MOSPECT HMWS--STREAMW00[3
May 14, 1998
9-1-1 system i3oard or 1)iiroctors
Doug Edmonds
Trunked Radio System Tower Site
In addition to the general information regarding the
negotiated procurement issue, I wish to advise you of
anQther development concerning this prof oct.
For well over two years we have been seeking an acceptable
antenna tower Site in Buffalo Grove. We have qone through
several false starts, but within the past two weeks or so it
appears that we may have come up with a viable solution.
Several months ago Buffalo Grove granted permission to
Northwest Community Hospital to erect a 100 foot tower in a
wooded area on their property at Lake Cook and Route 83 on
which they would mount a microwave dish (at "abOUt 80 feet).
We have recently had discussion with NWCH officials about
the possibility of adding another 40 feet to the tower on
which we would mount the trunked radio antennas, We would
also need to construct an equipment shelter on the site* and
develop an access road of about 150 feet,
We would enter into a cost sharing/joint ownership
arrangement With the hospital on a basis yet to be
determined. In order to keep costs down, the hospital
planned to use a weatherproof equipment cabinet rather than
a shelter and a gravel walkway rather than a road,
The hosplatal 'is obviously concerned about adding any
additional cost to their oriql4tal ptoject, so a 50-50 split
may not be acceptable. This may develop into a Situation
where we would cover all costs above their original project
budgc-Al,t,
MAY -14-1998 16:11 FROM NORTHWEST CENTRAL DISP TO MP VILLAGE HALL P-14
Tower Site Project
May 14, 199R
Page 2
we are estimating that our additions to the original project
may be between $75,000 and $100,000 which is considerably
less that the tuii cost of construction of a tower and
shelter which wai
s ncluded iTi the original project budget.
On the other hand the hospital would bo provided u s Q of tho
shelter and access road. In addition there may the
opportunity to share revenue generated by leasing space to
other users between their dials a� 80 feet and our antennaz
which will start at 120 feet.
A complicating factor in this proposal I's that the hospital
is fully prepared and anxious to move their prolect forward,
They have already issued a purchase order for the tower
itself, but have ayz-t�ed Lo delay the project for a brief
period of time to accommodate us.
This effort ig being coordinatAd in Buffalo Grove by Deputy
Fire Chief Tim Sashko and Mr. 8alling, At our request, a
zoning hearing has been set with the Buffalo Grove Village
Board for Juae tat to revise the hospital la original request
based on our needs .
if approval is grAnted, as it probably will be, we will need
to act very quickly to stay "in step with the hospital's time
frame. This will mean working out a legal agreement for
uuzj1,- 6hariong, owfterahip and revcnua sharing.
In all probability we would let the hospital act as prime on
tho projRnt And simply reimburse them for our share.
This joint venture would also help prove to the FCC that our
project is "under construction"*
I would appreciate having some preliminary indication if you
would support this project for which we will need to commit
funds prior to having full approval for the ontiro trunked
project which will be contingent on receiving a favorable
response to raising the surcharge by each of the Village
Boards.
I will discuss this proposal with you when I call on
Tuesday, May 19th
cc: NwcDs T!;xecutivu cuiLuUttee
k1srals
MAINTAI�N
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM TM MY USA
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: DEPUTY DIRECTOR OF PUBLIC WORKS
DATE: MAY 219 1998
SUBJ: ENTRANCE MARKER UPDATE.
Background
At the October 14, 1997 Committee of the Whole meeting, the Village Board considered a
number of 'issues associated with entrance markers instaIled in public Hights-ot-way'.,
j,
.i
Discussions were focused o�n determining an appropriate policy for permitting these structures
to exist on Village property. At the, heart of the matter was the fact that a number of entrance
markers in the Village have fallen into disrepair due to a lack of regular maintenance.
By the end of discussiloins, that evening, the Village Board,, determined Mat existing entrance
markers would be permitted to remain on pubilc rjghtsj-of-way provided that theywere,
maintained and operated solely by the residents, 'in the subdivisions they, iden'tify., Markers- not
supported in this manner are to be removed by the Public Works Department.
In order to implement this policy, a number of actions were necessary. To begin with,, it was,
necessary to modify and clarify the Village Code as it applies, to entrance ark, ers, In add"ition
,
it was also necessary to inventory existing markers, assess the condition of each marker,, and
contact nearby residents to determine if there, 't's private sector interest in maintaining the,
markers. Finally, all unwanted markers have to be removed.,
This memorandum contains a progress report for each of these tasks. In addition, this
document also contains a discussi"on of the Illinois Department of T'ra n,sp o rtati on's (IDOT)
current plans for reconstructing Route 83 and how those plans affect entrance markers in the
construction zone.
Village Code Amendment
Section 9.105 of the Village Code as it relates to entrance markers was amended by the Village
Board,, to be consistent with current policy on January 20, 1998. A copy of this ordinance is
attached as Exhibit A.
Policy Formulation
In October 1997, staff developed a written policy to clearly identify procedures and
responsibilities associated with maintaining entrance markers. This policy statement is attached
as Exhibit B.
Page 2 of 3
Entrance Marker Update
May 21, 1998
Entrance Marker Inventory
Public Works staff, Completed an inventory of all ent rance markers, positioned in public rights-of.
way in February, 1,998. 1111S inventory 'Included a condiltion rating and attempted! to ident ify
m,Eqor observab,le; defects,,, A copy of t1his inventory i's attached as Exhibit C. A totaj of' 27
4, N
entrance markers were identift ed.
Resident Surveys
On April 1, 1998, staff began distributing the "Adopt an Entrance Marker' brochure to residents
living with 2,50 feet of each entrance markers. Distributions were sequenced so that surveys'
were conducted for 6-10 markers every other week. The "Adopt an Entrance Marker" brochure
explained Village policy reg',arding entrance, markers,, and requested residents to identify a
responsible party for each marker. As, of this date, survey's have been conducted, for every
marker, exce,pt for the markers along Route 83. Respoin'sible parties, have been Identified for 6
of the 27 markers. A copy of the ",Adopt an Entrance Marker' brochure is attached as Exhibit D.
In addition, staff also contacted the, Illinois, fSecretary of, State's office for *Information regarding
contacts for homeowner's associations active In, Mount Prospect. Staff was, advised that the
Illinois Secretary of tate' s office only has, records available for incorporated condominium
associations. They do not maintain records of homeowner's associations. Staff has not
identified a need to contact condominium associations regarding entrance markers inpublic
rights-of-way.
Removal of Entrance Markers
All entrance, markers, without an identified responsible party will be remov�ed by, Public, Works
staff beginning June 1,,,, '1 19,98., Before, removing any marker,,, Public Works staff will post a,, sign in,
front of each marker to provide public notification, that the marker will be removed, The sign will
also advise parties interested in preserving the marker, to co'ntact PublicWorks immediately.
The sign will remain poste for 5 days. If a responsible party, is still, not Identif ied after 5 days,
the sign will be removed and the marker will be demolished, 'The site will be restored with black
dirt and sod. All debris will be disposed as refuse. Sign posting and removals will be staged
throughout the summer as work schedules permit. All unwanted markers will be removed
before September 25, 1998.
Route 83 Entrance Markers
The entrance markers at Route 83 and Council Trail, Route 83 and MaNaWa Trail, and Route
83 and Hiawatha Trail are, currently installed on, Village -owned rights-ofow-ay. Each of these
structures is currently positioned within a sight triangle and present slight obstructions for
0,
motorists and pedestri, ans approaching Route 183.
The " current DOT [ design for out 83 calls for each, of, the markers to remain in their, present
positions. IDOT Intends to allow the markers to remain by convoluting the west rad'ii of the
intersections so,that the markers remain outside of the construction limits. It, is the opinlon, of,
sta0that this, design presents an unusual and unsafe turning movement for traff ic entering and
exi't*ng Route, 83. In addition, this design still allows, all of the markers to present sight
, 1
obstructions,,
Therefore, staff has requested IDOT to revise the design for these intersections so that all
corners of the intersections will have standard radii. This redesign will make it necessary to
relocate all of the entrance markers. If the markers are relocated, staff will recommend that they
Page 3 of 3
Entrance Marker Update
May 21, 1998
lie reconstructed outside of the sight triangles. We have asked IDOT to include the cost of
relocating these markers in the project cost. A copy of Streets/Buildings Superintendent Paul
Bures' letter to IDOT presenting the Village's position with regard to the entrance markers is
?-ttached as Exhibit E.
Discussions with IDOT indicate that they will be •unwilling to fund relocation of the entrance
markers. Staff has obtained estimates from private contractors for rel I o3cafing the marke,ts,
These estimates ind'icate that tt will cost approximately $19,000 to relocate each ma,rker. It wl
cost close to $54,000 to relocateall of the entrance markers along Route 8341 Thisestimiate, *IS
based on demolishing the markers and reconstructing them using mostly new materials.
Reconstruction using existing materials would be even more expensive due to the extra care
and handling necessary to preserve the masonry.
1#r'nce IDOT has determined its final position 'in this matter, staff will survey nearby residents tj
fetermtne if there is interest in providing the necessary level of support for relocating and/or
maintaining the markers.
Dorsey
Enc.
Cc: Director of Public Works Glen R. Andler
Streets/Building Superintendent Paul C. Bures
File
SPD: X:\FILES\FRONTOFF\STREETS\ENTRYMRK\suMMARY.DOC
EXHIBIT "A"
AN ORDINANCE AMENDING ARTICLE I OF CHAPTER 9
ENTITLED "STREETS AND SIDEWALKS"
OF THE VILLAGE CGDE, OF MOUNT PROSPECT
Passed and approved by,
the President and Board of'Tru'stees
the ith . January
authorityPublished in pamphlet form by
corpora,te
autkoritiesVillage of
Mount Prospect, Illinois, the
20th day of. . i
CAF/
12/4/97
ORDINANCE No 4910
AN ORDINANCE AMENDING ARTICLE I OF CHAPTER 9 ENTITLED
", STREETS AND SIDEWALKS"
OF THEVILUAGE COD,,E',,,,OE'M0UNT -e
�ROSPE
'WHEREAS, many, areas ofthe, Village of Mount Prospect have entrance markers that designate specified
subdivW,o"ns, and/or business, parks,, and
WHEREAS, some entrance markers were constructed on public property therefore constitute an
encroachment on the public right-of-way; and
WHEREAS, It has been determined that while entrance markers are a desirable symbol to neighborhoods
and/or business parks, the responsibility of maintaining an entrance marker located within public a right-of-
way shall fall upon the particular neighborhood and/or business, park.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
9 i E MO. b 1.. :0. N E* That, Section 9A 05,A, entitledoObstructions, and'Encroachments Regulated" of
Chapter 9 (Streets, and, Sidewalks) of the'MI'lawww e! of Mount Prospect, as amendedIs, hereby further
amended by, adding thereto In proper alphabetical sequence the definition of 'Entrance Markero; so that
hereaFer said Section 9.1 05A shall Include the following:
'"'ENTRANCE MARKER Any structure, fence, edifice or other Installation erected for the purpose of
Identification, demarcation or improvement of an entrance to a specific
subdWon, ne,11ghborhood or business park. 0
.9 E 91Q, N. That Section 9.105 entitled (obstructions and Encroachments Regulated' of
Chapter 9 (Streets and Sidewalks) of the Village Code of Mount Prospect as amended, is hereby further
amended by adding thereto paragraph D; so that hereafter said Section 9.105.13 shall be and read as
follows:
4 D. Entrance Markers as Exceptions.
Entrance markers Installed on public rights. -of -way In existence on October It 1997, as set forth on
a schedule kept by the Village Clerk, shall be considered an exception to the prohibited
encroachments, subject to:
1. The entrance"marker shall be maintained by and at the sole expense of the homeowners
or business owners whose property or subdivision is delineated by the entrance marker.
2. No entrance marker located solely on a public right-of-way may be expanded in any
manner. Work on such entrance marker shall be limited to maintaining the entrance
marker in a good state of repair consistent with the very same design and structure as
existed on October 1, 1997.
3o No landscaping shall be permitted that constitutes a sight obstruction as set forth in Section
9.511,A, of this Chapter.
4, If an entrance marker is damaged, the Village may assist the appropfiate association,
neighborhood or subdom"veon representative in obtaining reimbursement for repair or
replacement 0
Chapter 9 Entrance Markers
Page 2 of 2
In the event an entrance marker on the public right-of-way falls to dis''ropaire the, Village
may, In its sole discretion, declare the entrance, marker a, nuisance, which, may be! abated, in
the manner provided by law. Notice of the declaration of a nuisan,ce may, be given by
P sfina the entrance marker for five (5) consecutive days with a sign stating W ag , s
0 the III a,
Intent to remove the entrance marker. In order -to repair an entrance marker, a, Permit
must be obtained from the Village.
§j'9CT'19N,,jHf3, That this Ordinance shall be In full force and effect from and after
Its passage, approval and publication In pamphlet form In the manner provided by law,
AYES: C1 owes, Corcoran, Hoeferts Lohrstorfer, Nocchi, Wilks
NAYS: None
PASSED and APPROVED this ."20th- day of January . .... .
Village President
ATMST:
Af
Carol A. Fiekis
Village Clerk
EXHIBIT "B"
Village of Mount Prospect
Policy Statement Regarding Subdivision and/or Business Park Entrance Markers
Installed In Public Rights -of -Way
1.0 General
Entrance, markers are to be maintainedby the residents within the subdivision and/or
business, park they identify, No Village funds,, equipment, or personnel will be used to
maintai , n or operate entrance markers. The Public Works Department', will remove
improperly maintained markers.
2.0 Registration Required
All entrance markers must be registered with Public Works Department A marker shall
be considered registered when a out Prospect resident, or group of residents, or
business agrees, in writing, to accept full responsibility for the maintenance and
operation of the, subject, marker.
The Public Works Department will remove any marker that is not registered by June 1
1998. All removals will be completed before September 25, 11998., Public, Works will
remove theentire monument and any associated landscaping, Any, util'itiesserving the
monument will becapped and disconnected. e The ' sit will, be regraded and a turf ground
, I'
cover will be installed. All regrading and turf work, will be completed before October 30,
1998#
3.0 Permit Required
Before starting any work on an entrance marker, the responsible party must obtain a
permit from the Community Development Department. There will be no fee charged for
an entrance marker repair permit. However, each permit applicant must supply the
following information:
o A map showing the general location of the marker.
0 A site plan depicting the existing condition of the marker and any proposed
improvements.
o A brief narrative describing proposed work (i.e. painting, tuckpoinfing, etc.)
o A comprehensive list of all contractors that will be working on the project.
Permits w"I'll be valld''for, 120 ca,lendar days. If necessary, the responsible party may
request one (1),30 -day permit extension. If allwork, Is not complete within
0..
Public Work's will rernove, the monument,
3.1 New Entrance Markers Prohibited
No permits will be issued for the construction of new entrance markers or
monuments.
3.2 Modifications and Repairs Limited
No permits will be issued for repair projects intended to substantially enlarge or
change the physical nature of the existing monument. If necessary, permits will be
issued to demolish and completely rebuild a monument. However, the reconstructed
monument must substantially resemble the original structure.
Page 2 of 3
Policy, Statement Regarding Subdivision Entrance Markers Installed Within Public Rights -of -Way
No11 1 1997
3.4 Sight Obstructions Prohibited.
No permits will be issued for entrance marker repairs oro d"ifl"catoo ns that may
create sight obstructions as defined by c-**urrent Village Code Sectibn 9.511.,
4.0 Entrance Markers Involved in Motor Vehicle Accidents
If an entrance marker Is damaged by a motor vehicle accident theVII'llage will repair the
monument to its previouls condittion only if funds are collected from the motorist(s)
responsible for the damage.
A
rw
1W
Ilia. 1W
40
5.0 Identif "cation of' Responsible Party,
u*11 perform thfollow,ing tasks in an attemptto identify the person(s) or
Pblic e Works wl
gro,up(s) respoItile florthe ma'Intenance, of entrance markers:
It
C❑ontact the Illinois,,,, Secretary of State's office to solicit records identifying any
homeowner's associations that may have an interest in an entrance mark'er. If such
organizations are d'iscowere d, staff ill attempt to contact the off' icers of record.
o If the Secretary of States office search fails, 'to identify, a respolnsi'ble, party,,, staff *1111
distribute a first Class letter to the residents of the neffitighborhood near the entrance
marker. Said letter will' *nclude informat"'on about the Adopt -an -Entrance Marker
Page 3 of 3
Policy Statement Regarding Subdivision Entrance Markers Installed Within Public Rights -of -Way
November 11, 1997
Program along with a specific request to identify a person(s) or group(s) willing to
accept responsibility for maintaining the marker. The letter will advise residents that
a responsible party must be identified for all entrance markers before June 1, 1998.
The letter will also advise residents that, after June 1, any markers without a
responsible party will be removed.
o If the resident letter fails to identify a responsible party, staff will then post a sign in
front of the subject entrance marker. The sign will provide public notification that the
marker will be removed and advise any parties interested in preserving the marker to
contact Public Works within 5 days of the notice posted date.
6.0 Removal of Entrance Markers
Public Works will remove any entrance markers installed within public rights-of-way that
do not have a responsible party identified before June 1, 1998. All removals will be
performed between June 1 t 1998 and September 2, '11998. Restoration of removal sites,
will be completed before October 30, 1998. All removal sites will be regraded and
restored with turf ground cover.
7.0 Recordkeeping
Public Works will maintain a continuous record of pertinent information about the
responsible party(s) for each entrance marker. At a minimum, this information will
include the name, address, daytime phone number, and nighttime phone number of the
responsible party. If possible, similar information will also be collected from secondary
contacts.
7.1 Annual Survey
Public Works will endeavor to maintain accurate records by conducting an annual
survey of responsible parties. This annual survey will include a written form
containing the current information on file for each responsible party. This information
will be sent to each responsible party along with a request to verify the accuracy of
the information. This survey will be conducted annually.
7.2 Loss of Responsible Party
If the survey indicates that the responsible party of record is no longer a viable
contact, or the Village otherwise determines that a particular marker is without a
responsible party, then staff will reinitiate the tasks described in Section 5.0 of this
policy. If these efforts fail to identify a new responsible party, Public Works will
remove the marker.
SPD:[ X:\FILES\FRONTOFF\STREETS\ENTRYMRK\POLICY.DOC]
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MOUNTPROSPECr. ILLT
. . . .....................
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MINIMS X
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MOUNT PROSPECT PUBLIC WORKS
1700 WEST CENTRAL ROAD
MOUNT PROSPECT, IL 60056
ATTN: ADOPT -AN -ENTRANCE MARKER PROGRAM
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Director I I .......... —EXHIBIT "E 11
Glen R. Andler MAINTAIN Water/ ewer SuPlerintenlent
Roderick T O'OOnOvan
Deputy Director Streets/Buildings Supe6ntendent
Sean P Dorsey
Paul C. furs
Village Engineer
Jeffrey A. Wulbecker Fore stry/Grounds Superintendent
Sandre M. 0,ark,/
Administrative Aide Vehicle/Equipment SUPOPI'Me n dent
Dawn L. Wucki
Jame
s E, Guenther -
Solid Waste Coordinator
M. Lisa Angell
Mount Prospect Public Works 13epartment
1700 W. Central Road, Mount Prospect, Illinois 80058-2229
Rhone B47/870-5640 Fax 847/253-9377 TOD B47/392 -123E3
Illinois Department of Transportation
Attn: Mr. Roman Dela Cruz
201 W. Center Court
Schaumburg, IL 60196
Re: Route 83 Entrance Marker Status
I've enclosed three draft sketches of Route 83 (Elmhurst Road) entrance marker locations
as you requested. These drawings were originally dravm by your design department.
I've added the distance from the Center Line of Route 83 to the base of each entrance
marker and the distance from the sidewalk. All three entrance markers extend to the curb
on the side streets at each location. I've also noticed, on this first design plan, that the
east side radiuses differ from the west side due to the locations of the entrance markers.
What the Village would prefer to see is the east and west side radiuses of route 83 to
match. This would mean the entrance markers would have to be relocated further back
on the side streets, and we feel this should be incorporated into the cost of the project.
The entrance markers pre-existed before the project was started and we would like to see
them remain.
Please, let me know if this can be accomplished and funds available.
Sincerely,
(I J (�&kulo
PAUL BURES
Streets/Buildings Superintendent
PB
cc Director of Public Works Glen R. Andler
Deputy Director of Public Works Sean P. Dorsey
Village Engineer Jeffrey Wulbecker
File
Ou sers\pbu res\en trm ark. 83
CORNER RADII TO MEET THP
EXISTING EDGE, OF --PA
TO SAVE STONE STRUCTURES
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ww� CORNER RADII TO MEET TH,p
EXISTING EDGE-OF-PAVEMEN'l
To SAVE 'STONE' STRUCTURE'E.
W. MAN -A -WA TR.
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STREETS AND SIDEWALKS
U91M
PARKWAY:
That part, of the public street right, of way not occupied
by the street pavement and located between the back of
the curb, or edge of pavement on streets with no curbs,
ante fi'ght-of-way line, as well as the rai'sed, diii ding
strip of a roadway. Where a sidewalk exists, thefi*ght-of'
*
way line is often, but not, always, one f6ot (l') behindthe
sidewalk. The exact location of the right-of-way line shall
be as 111ndicated on, a plat of survey.
PREMISES:
Any lot or t�ract of land w,ith'in, the Village not owned by
the said Village or dedicated, for public use.
PRIVATE TREE:
A tree whose root collar is located wholly on private
property.
PLTBLIC TREE:
A tree whose root collar is located, wholly onproperty
owned or maintained by the Village of Mount Prospect.
RIGHT OF WAY:
A. mrip of land acquired',, "by or dedicated to the � ubiia nc a� d
p
occupied, or intended to be occupied, by a, street,, walkway,
raa1road, uti'lity, or other si"nu'lar use.,
ROOT COLLAR:
The part of a tree or shrub, usually at ground level, where
the roots and stem or trunk meet.
SHRUB: 0
Any wood,y perennial plant th,at has the, f6flowincr
charsate nstics when mature,,,,., usually has, multiple stemso,,'
bw ma -, be single-st-enunedw does not have the potential
7 # 0
to achieve a maximum, height, of greater than, twenty feet
(20'0)"
SIGHT TRIANGLE: A triangular area at the intersection of two (2) streets or a
street and a driveway, the hypotenuse of which
es,tablis' es a safb, line of si"ght" for a motorist, cyclist or
Ped'estrian. At the, -intersection of two (2) streets, the legs
of the triangle shall be measured, along the curbs, or
edges, of" pavement on streets with no curbs. The leg of a,
sight tnangle a1ong a, street ha *n a, legal speed, limit of
less than, thirty (30) miles per, hour (mph,) shall be, fifty
five feet, (55"). The leg of a, sight triangle, along a street
having a, legal, speed H 0 nut of thirty (30) mph or more
shall be, seventy five feet (75"). At the intersection on of' a
11 11 *
street ana a drivewa, ' y', the legs of the triangle shall be ten
feet (10') along, the edge, of Vie, driveway and twenty five
feet (2,5') along the curb, or on., a street, with, no'curbs,
along the edge of'the pavement. For, regulatory purposes,
a sight triangle shall not include pnvate property.
997
Village of Mount Prospect
Lit
COMMITTEE OF THE WHOLE
AGENDA
VILLAGE MANAGER
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, October 14, 1997
50 South Emerson Street 7:30 P.M.
CALL TO ORDER - ROLL CALL
ACCEPTANCE OF MINUTES OF SEPTEMBER 23, 1997
Ill. CITIZENS TO BE HEARD
IV.
0 7
RkAi to i
When different portions of the Village were, developed over, the yea,rs, somlo,
developers created special entrance markers, to, designate a, specific subdivision or
development. All markers, were built in Village right-of-way (ROW) which is now a,
violation of Village Code. Staff has 'identified 38 locations, where these markers,
currently exist. However, as the markers have aged, it is common for the markers
to fall into a state of disrepair. Most homeowners associations in these older
subdivisions have not been active, in maintaining and repairing, damaged markers.
Staff has, been unable to find prior Village Board authorization which allowed these
markers to be constructed in the, Village ROW. Therefore, it is assumed that they
were allowed as part, of the original development.
The Public Works Department periodically removes parts of the markers which have
66 become damaged or deteriorated. If damage is caused by someone who can be
idenIified,the person causing the damage is levied the cost of repair. In the past,
there have been very few people have been caught for damaging these markers.
Once the markers reach the point of total disrepair and have the potential to cause
a hazard to a vehicle or pedestrian, the marker Is removed by Public Works if the
1.4 S9 "T homeowners association does not assume responsibility.
A former homeowners association president has recently requested the marker at
66T (bocst i t� 'the comer of Wgestgate and Kensington be removed, Therearetwo markers, one,
V
on &I"ther s,ide of the street, which are, adjacent, to two pro owners. The
markers are In a poor, state of''repair, , but appear to cause no, immediate hazard.
ci, C
The marklers will undoubtedly continue to deteriorate If they are, not repa1red., 'C�►
Unfortunately, the two owners are not in agreement as to whether the markers
should be removed.
L350 -K Staff is requesting direction from the Village Board as to how these markers, both
1,
IP6T at Westgate /Kenzington and throughout the Village, should be handled. Also, a
determination needs to be made as to who can request the removal (the
homeowners association or the property owners nerest the markers) and who
would have the, authority to initiate removal by, PubliG Works personnel. Appropriate
staff representatives will be present to assist in the discussion.
NOT#: A 1#01VISUAL Wi[SWOULIP LIKE TO AT'T9&2 TKIS MgrwrTING BUT
BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO
PARTICIPATE,, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE
AT' 100 SOUTH EMERSON, MOUNT PROS'PIECT, ILLINOIS 60056,
8471392-6010,00 EXTENSION 5327, T00 #84713,92-6064.
F" MINUTES
COMMITTEE OF THE WHOLE
OCTOBER 14,1997IIIIIIIIII�
A�f�U�L�
Mayor Farley called the meeting to order at 7:34 p.m. Present at the meeting were:
Trustees George Clowes, Timothy Corcoran, Paul Hoefert, Daniel Nocchi and
Irvana Wilks. Staff present included Village Manager Michael Janonis, Assistant
Village Manager David Strahl, Public Works Director Glen Anther, Deputy Public
Works Director Sean Dorsey, Solid Waste Coordinator Lisa Angell and Community
Development Director William Cooney.
Ill. MINUTES
Approval of Minutes of September 23, 1997. Motion made by Trustee Hoefert and
Seconded by Trustee Nocchi to accept the Minutes. Minutes were approved
unanimously.
JR1
all 3-
X�z'k
Public Works Director Glen Andler provided a general overview of the history of
the" entrance markers and how entrance markers are processed for removal
previously. He stated that this discussion was prompted by a request for the
removal of a marker at the corner of Westgate and Kensington where the adjacent
property owners had originally disagreed as to the status of the entrance marker.
He is requesting clarification based on the previous Village Board decision of 1987
and to determine whether the Board wants to change the original direction to staff
concerning entrance markers. He stated it is common for the Village not to have
any record of a responsible party for maintaining the entrance markers and has had
difficulty obtaining such information in the past.
Resident Kathy Moritz, 801 North Westgate, spoke. She requested the Village
consider allowing the structures to remain because it helps provide an identity to the
neighborhood. She also feels that the markers provide general protection for her
home from vehicular traffic as evidenced by a previous accident in her yard. She
stated she is willing to maintain and repair the marker and would not want it
removed by the Public Works Department.
N,
Resident Donna Johnson, 1009 Westgate, spoke. She stated that she would
support the marker remaining and would assume the marker would be removed if
it deteriorated. However, if the markers are maintained by the residents, then the
Village should allow the markers to remain if the markers can be rebuilt or repaired.
General comments by the Village Board members included the following items:
Some Board members were surprised as to the total number of entrance markers
that were still present throughout the Village. There was also general support as
to the Village's assistance in collecting monies from people who may damage the
markers in an effort to repair the marker to its original state. Trustees felt that if
markers created a sight obstruction, then the marker should be removed. They
requested the staff undertake the task of trying to identify responsible homeowners
associations. Trustees felt that the markers do provide an identity to specific
neighborhoods and supported the markers remaining in place. However, the
Trustees felt that homeowners and homeowners associations must take
responsibility for maintaining these markers so that no Village funds would be
expended for this purpose.
Consensus of the Village Board was to create a resolution outlining the policy
for entrance markers to be maintained by homeowners or homeowners
associations and when the marker fell into a state of disrepair, the Public
Works Department was authorized to remove them providing apprQpriate
notice was provided to -adjacent property owners,
10 P, TY
V CELLULAR AN ENNAS LOCATED, ON VILLAQ R.OE—
,PR
Assistant Village Manager David Strahl provided a general overview summarizing
the discussions with AT&T Wireless to date. He stated the Village Board had
authorized staff to enter into preliminary discussions with wireless providers to
determine whether the installation on Village -owned property would be appropriate.
The Village has had two preliminary meetings with AT&T Wireless to install eight
antennas on the catwalk of the Village water tower on Northwest Highway. The
purpose of the information provided this evening is to advise the Board of these
meetings and to determine whether there remains an interest to proceed with further
negotiations. It is estimated that the revenue generated from the lease will be in the
range of $10,000 to $12,000 per year. In addition, the Village would collect
Infrastructure Maintenance Fees and Utility Tax from this new service provided to
the residents.
Anthony Lello, attorney for AT&T Wireless provided a general overview of how
the antennas would be mounted to the tower and acknowledged the fact that AT&T
would be responsible for any additional costs of painting the water tower due to the
installation of the antennas. He also stated that there would be two control boxes
mounted on the ground at the far west end of the tower and every effort would be
made to mask the appearance of the boxes through landscaping.
TO: VILLAGE MANAGER MICHAEL E. JANONISA&,
Antl,
FROM: DIRECTOR OF FINANCE $%�, �',�",
DATE: MAY 21) 1998
CUBJECT: ELECTRIC UTILITY TAX RATES UNDER DEREGULATION
To obtain Village Board's endorsement of a kilowatt hour -based electric utility tax rate structure.
Earlier this year, Public Act 90-561 became law. The act provides for the gradual deregulation of the
electricity provision industry. The first phase of deregulation begins on August 1, 1998. As of that
datel residential 'consumers of electricity will see their rates reduced by 15%. In October 1999, certain
businesses will be able to "shop" for electricity. By December 31, 2000, all business consumers will
obtain access to the open market. Residential consumers will obtain this same access on May 1, 2002.
The Village currently has a electric utility tax of 3.3%. This tax applies to the gross receipts of
companies engaged in the business of distributing, supplying, furnishing, or selling electricity. Given
that electricity rates will decrease by 15% on August 1, 1998, the Villagaxe's electric utility trevenues
would also decrease by that percentae in the absence of the mitiggatinsteps discussed be
glow.
Recognizing the significant impact which the drop in electricity rates would have upon municipal utflity
tax revenuesl Public Act 90-561 also enables /« to convert its electric utility tax rate
structure based upon gross receipts to a structure linked to kilowatt hours consumed. A municipality
may retain a electric utility tax rate structure based upon gross receipts but only until August 1, 1999.
However, by so, utility tax revenue would be lost when residential electric rates are re
doingduced on
August 1, 1998.
The Illinois Commerce Commission (ICC) must approve the kilowatt hour -based rate structure that
municipality desires to implement. The ICC has established two major methods for converting a gros
receipts -based electric utility tax rate structure to one based upon kilowatt hours: the proportion
method and the ten consumption block (or "altemative") method. The proportional method yields
rate structure which essentially reflects electricity consumption patterns in the City of Chicago. Usin
the alternative method, a municipality may develop a rate structure that is more compatible with locil
consumption patterns. A structure will Only be acceptable to the ICC if it 1) possesses ten classes o
progressively lower rates for increasingly higher amounts of monthly consumption (i.e., dec" *
0
ni I
blocks), 2) does not materially change the tax burden among classes of consumers compared with th,
prior gross receipts -based structure, and 3) is substantially revenue neutral (i.e., does not yield mor
electric utility tax revenue for r« than it collected in 1997).
0
On May 5, 1998, theVillage Board adopted a resolution expressing the intent to use the alternative
method in developing a kilowatt hour rate structure.
Commonwealth Edison has provided the Village with electricity consumption data for Mount Prospect
and, based upon that data, a suggested kilowatt hour rate structure using the alternative method. The
structure suggested by Commonwealth Edison follows and will be referred to as Option A.
Kilowatt
Hours
Consumed
Class Monthly Rate
I
First 2,000
.00351
2
Next 48,000
.00236
3
Next 50,000
.00212
4
Next 4001,000
.00185
5
Next 500,000
.00184
6
Next 2,0001000
.00132
7
Next 21,0001,000
.00120
8
Next 5,000,000
.00105
9
Next 10,000,,000
.00095
10
Remainder
.00080
The Northwest Municipal Conference has engaged Ed Bodmer, an independent energy consultant, to
assist member municipalities desiring to convert their gross receipts -based electn*c utility tax rate
structures. Both Mr. Bodmer and I have reviewed the consumption data provided by Commonwealth
Edison and the kilowatt hour rate structure that they have suested. We have found that the structure
gg
(Option A) is reasonable and properly based upon Mount Prospect consumption. However, it must be
noted that the rates for the last four classes were erpolated from the magnitude of the rate changes
in the first six classes. The rates for the last four classes could not be derived directly from actual
consumption because Mount Prospect currently does not have any consumers in those classes.
We fully expect that the ICC would accept Option A with the interpolated rates for the last fou
classes, Yet it is important to recogntzc that the rates decline h - g
to very low•
levels t o•h th last fo r ue u
classes. While no Mount Prospect consumer would likely benefit from these low rates immediatel
W
0
one could in the future. This would be the caselarge industrial or commercial consumer were to
i0
i relocate into the Village. Option A could be viewed as carrying an economic development incentive.
The Village is not required to accept Commonwealth Edison's suggested kilowatt hour tax rate
structure. The ICC is expected to approve any tax rate structure which satisfies the three requirements
outlined above. Because I thought the Village would want to at least consider a kilowatt hour tax rate
structure without an implicit econonlic development incentive, I asked Mr. Bodmer to develop one.
That structure, which will be referred to as Option B, is shown below.
Kilowatt
Hours
Consumed
Class
Monthly Rate
I
First 21,000
.00351
2
Next 48, 000
.00234
3
Next 50,000
.00206
4
Next 400,000
.00185
5
Next 500,000
.00184
6
Next 21,000,000
.00183
7
Next 2,000,000
.00180
8
Next 5,000,000
.00177
9
Next 10,000,000
.00174
10
Remainder
.00171
The rates shown immediately above for the last four classes are those that would have been
implemented if the Village were to have decided to use the proportional method to determine its
kilowatt hour rate structure. In comparinOption A and Option B, you will note that the ra
gtes for
Classes 2 and 3 are different. However, these differences are not considered significant. The rate for
Class 6 would rise appreciably under Option B but the Village derives comparatively fittle electric
utility tax revenue from Class 6 consumers. Also, the higher Class 6 rate would be necessary to
maintain the declining blocks between Classes 5 and 7.
The choice between Option A and Option B is largely a theoretical exercise if no Class 7, 8, 9, or 10
consumer ever moves into the Village. However, there is always a possty that one may seek to do
so at some time in the future. If one does, it could be helpful to have the Option A tax rate structure in
place. Mr. Bodmer believes that most of the municipaes in the Chicago area will adopt the tax rate
structures suggested to them by Commonwealth Edison. Most of these will have steeply declining
rates through the last four rate classes like Option A above. If the Village does not approve Option A,
we may be putting ourselves at a competitive disadvantage with respect to economic development
opportunities. For this reason, I believe Option A is the best course of action.
As stated above, the ICC must approve a municipality's kilowatt hour -based electric utility tax rate
structure, The Northwest Municipal Conference has agreed to submit the tax rate structure proposals
of its members to the Commission. Once the Village Board endorses a tax rate structure, I will notify
9
the Northwest Municipal Conference accordingly. If the Vfflage is to get its kilowatt hour -based
a.
structure in place by Augustthe Village Board must endorse a structure as soon as possible.
A
ft
the Village must adont an ordinance er the ICC approves a tax rate structure for the Village, I- -
reflecting that structure. If the Village Board endorses a tax rate structure at the May 26,, 1998
Committee of the Whole meeting, the ICC will likely approve the structure in time for the Village
Board to approve an implementina ordinance at its July 16, 1998 meeting. A waiver of the second
reading of the ordinance will be necessary.
That the Village Board endorse the kilowatt hour -based electric utility tax rates identified under Option
A above.
,. � � \�� \�
BRIAN W. CAPUTO
c David Strahl', Assistant Village Manager
William J. Cooney, Director of Community Development
Carol L. Widmer, Deputy Director of Finance
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