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Home My WebLink About0837_001'VILLAGE OF MOUNT PROSPECT 41 41'r 44 faiop, FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO*,- VILLAGE MANAGER NHCHAEL E. JANONIS DATE: JULY 30 .7 1998 �,UBJECT: 1998 111 A' FINANCIAL REVIEW AND UPDATE OF THE 1999 BUDGET FORECAST 11 a . a Traaitionally, the Village Board has engaged in a mid -year review of the financial status of the current year's budget and also reviewed the forecast for the upcoming year. Not only are these actions considered prudent fiscal management practices, but they also provide the foundation for the preparation of the upcoming annual budget. This memorandum is intended to supplement the detailed June 30, 1998 financial reports previously distributed. The principal focus of this memorandum is the General Fund, since it is the main operating fund of the Village. Also discussed to a lesser degree are the Refuse Disposal Fund, the Risk Management Fund, the Water and Sewer Fund,, and the Capital Improvement Fund. It should be pointed out that the figures presented herein reflect the revenue enhancements enacted by the Village Board in late 1997. 1998 MID -YEAR REVIEW GENERAL FUND Exhibit 1, which is attached hereto, presents a summary of estimated revenues and expenditures by major category. To facilitate your review, comparisons are made to the recently amended budget and the preceding year's actual figures. Variances between the most recent estimates and the budget figures are explained in notes on the back page of the exhibit. The original 1998 Budget showed revenues exceeding expenditures by $377,465. In early July, the Village Board amended the budget slightly, reducing the operating surplus slightly to a new figure of $299,675. As can be seen in Exhibit 1, we are now projecting an operating surplus of just under $784,000, an increase of $484,000. This increase can be attributed to higher than expected revenues generated by a very robust economy. At this point, we do not expect expenditures to materially exceed or fall short of budget. Sales tax receipts have been very strong for the past few years. In 1997, receipts of $6,540,189 exceeded budget by $143,189 (2.3%). Collections thus far in 1998 are surpassing 1997 figures by a full 6.7%. To be conservative, I projected 1998 sales tax receipts will come in 2.5% above 1997. Therefore) I am projecting a favorable variance of $183,000 in sales tax receipts. Income tax receipts are another revenue source that has been far surpassing budget. In 1997 actual receipts of $3,435,920 exceeded budget by $245,920, or 7.7%. Year-to-date collections are exceeding 1997 receipts by just over 100YO. To be conservative, we are estimating 1998 will end up with an overall increase of 5% over 1997. Exhibit 2 presents a projection of fund ■balance for the General Fund and the other main operating funds. As, you can■ see, the Village ended 1997 with a total fund balance figure of $4,715,,109. This is actually higher than 1996 despite the $700,000 one-time equity transfer to the Capital Improvement Fund. Based upon the numbers appearing in the amended budget, fund balance will grow to $5,014,784 by the end of 1998. If we utilize the updated figures referred to above, fund balance will total $5,498,784 at December 3 1, 1998. This represents a reserve equal to 23% of current expenditures, which is approximately $1,563,784 above the 16.5% reserve guideline established by the Village Board. The General Fund is obviously in sound fiscal condon. CAPITAL IMPR 0 VEMENT FUND 40 It is assumed that revenues and expenditures in the Capital Improvement Fund will com, in right at ■budg $ et for 1998.■ Given that assumption, fund balance is expected to drop I t 1)0 98)440 by year-end. When the revenues and expenditures forecasted for 1999 ar factored in) a positive fund balance of $191,440■ rema RISK MANA GEMENT FUND As can be seem in Exhibit 2. the Risk Management Fund had a very good year in 1997. Medical claims came in well under budget, resulting in an operating surplus of $853,783. 1 assume it was for this reason a decision was made to make a one-time transfer of $750,000 to the Vehicle Replacement Fund in 1998. Revenue and expenditures in the Risk Management Fund are coming relatively close to budget in 1998. We do expect investment earnings to exceed projections by $30,000. Fund balance at the end of 1998 is expected to be $1,456,699. PA REFUSE DIS,1?0*V/1L FUND The amended 1998 budget called for an operating surplus of $137,585 on revenues of $3,261,250 and expenditures of $3,123,665. No material variances from the revised budget figures are expected. It is likely that our refuse collection expense and SWANCC tipping fees will come in slightly under budget. Fund balance at year end is expected to be $1,13 7,164, or approximately 3 6% of ` current expenditures. WATER AND SEWER FUND The amended budget for the Water and Sewer Fund provides for revenues of $7,170,000 and expenses of $7,533,338, resulting in an operating deficit of $363,,338. Revenues are expected to come very close to budget. Expenditures, however, are expected to come in $100,000 under budget, the result of lower than expected JAWA. casts. Reserves are expected to total $3,+69,8,397 at December 31, 1998. 1999 FORECAST GENERAL FUND Exhibit 3 has been prepared to compare the original forecast numbers as resented in the mm p revised, figures. �. 1 W ud et to or recently e 1998, Budget rdt d an operating d foci t of $11',7017591, even after er actor ri n t e re e ue enhancements done late last year, Asyou may recall, t eal or eat cal. for a etch of almost o e� f ll dollars. 'fie believe that the revenue estimates for 1999 can now be increased to better reflect actual experience of the past several years. These changes, as described more fully in the notes to Exhibit 3,will result in an increase of $441,000. Staff is not aware of any circumstances at this time that would cause us to materially change the expenditure projections. Therefore, instead of a deficit of $170,759, we are looking at a preliminary operating surplus of $270,241. CAPITAL IMPR 0 VEME.NT FUND The 1999 forecast budget calls for revenues of $25,000 and expenditures of $932,000,, resulting in a deficit of $907,000. This 'would result in a fund balance of only $191,000 at the end of 1999. The 1999-2003 Capital Improvements Plan identifies $120,000 of expenditures for the year 2000, for ,which funds would likely be available. However, there are also $1.6 million of expenditures proposed for the years 2001 through. 2003. It is recommended that sometime over the next year discussions tape place as to how torovide long-term p g funding for the Capital Improvement Fund. 0T'IIER OPERA TING FUNDS At this point, there are no major variances expected from the 1999 Forecast figures presented in the 1998 Budget document. Attached as Exhibit 4 is the 1999 budget calendar as presented in the current 199 Budget document. If this schedule now presents any conflicts, we should revise it w Ne. soon as possi Finally, I have attached a copy of a New Project/Service Suggestion Form ()Exhibit 5). This form is intended for use by the Village Board to facilitate communication between the Board and staff concerning new ideas they would like to see included 'in the 1999 budget. It would be helpful if the forms could be returned to you by September 7, 1998 so that the 'Ideas can be incorporated 'into our preliminary budget deliberations. I am looking forward to working with you and r on preparing the proposed 1999 budget. Should you have any questions regardi*ng thi*s memorandum, please let me know. Douglas R. Ellsworth Director of Finance Gd .Revenues: Property Taxes Sales Taxes Food and Beverage Tax Real Estate Transfer Tax Utility Taxes Other Taxes Licenses,,Peffnits., Fees Intergovernmental Charges for Services Fines and Forfeits Investment Income Reimbursements Other Revenue Expenditures: Public Representation Village Manager's Office Communications Division Village Clerk's Office Finance Department Community Development Dept. Human Services Dept. Police Department Fire Department Public Works Department Community and Civic Services Miscellaneous Excess (Deficiency) of Revenues over Expend., Exhibit 1 VILLAGE OF MO'UNT PROSPECT General Fund Revenues and Expenditures 1.998 50,157 1998 93)975 Variance 754,353 1997 Amended 1998 Favorable/ 2223P868 Actual Budget Estimate Wn-flavo Notes 5,6(16,635 5,985,975 530985.%975 505,418 5337354 6,540,189 61517,00 6,70010000 183N0 A 468,317 460,000 4807000 20,00 B 630,015 545,000 5752000 301000 C 1,666,897 177753000 1137753p000 D 139.1)658 151,000 151,000 2,431,727 27655fi00 2,334!0600 79,000 E 41361,817 4,320,000 4A521000 132.9000 F 537,522 536,400 536,400 506,725 470,4500 490,500 205%000 G 417,150 370N0 390,000 207000 H 262,148 304,000 3042000 AIMWWM�8510938..ffi", 52,000 52,000 2316541)738 245142:475 24,626,475 ro� 484,000 50,157 93,975 93)975 611.1000 754,353 754,353 218,869 188,763 188,763 2223P868 2423P847 2429847 1,104,288 191599399 1J59)399 171827689 115280,394 1)2807394 505,418 5337354 533,354 7.49653081 8,429,206 814297206 672537894 6316349350 636341350 414617896 4529 1 7264 4,291,264 180,152 204,645 2047645 19,5376 1, 46-3030250 30,250 22!051108 2318423800 23M25800 8491050, 29911fi75 7831fi'75 4845000 .......... General Fund 1998 Revenues and Expenditures Notes A. Sales Tax Receipts. 1998 receipts are estimated to come in 2.5% above actual 1997 collections. Actual 1998 collections to date are running 6.7% above 1997 figures. Included in this figure, however, is a large payment received in April of 1998, which exceeded the preceding year by 40%. B. Food and Beverage Tax. 1998 receipts are estimated to come in 2.5% above actual 1997 collections. Actual 1998 collections to date are running 5% above the preceding year. C. Real Estate Transfer Tax. Year-to-date collections are running 6% above 1997. Both 1997 and 1998 include certain large commercial sales. Thus far in 1998, nine commercial sales generated $82,500 of transfer tax collections. D. Ut'l, "ty T "' 1 1, ax, - Total,, utiii tytax race °t are expected, to corne very, c1ose to'budget. A very mild winteris a, $60,,000 shortfa,11 in, naturat gas utill",ty tax. rcceiliptsbut this is �exe cted tobe, offset �ythe high electricity denut, nd of flii p is very wan -n sneer. E. Licenses,, Permits,, Fees. Most of the revenues in this category are coming very close to original projections. The infrastructure maintenance fee, however, is exceeding projections. We expect to receive $444,000 for the year, an increase of $791000 over our original projection of $365,,000. F. Intergovernmental. Income tax receipts have continued to exceed projections. We are estimating 1998 collections will come in at $3,607,000 (5% above 1997 collections), resulting in a positive budget variance of $132,000. G. Fines and Forfeits. Fine collections are running approximately $20,000 ahead of theprior year. H. Investment Earnings. Investment earnings are running very close to 1997 levels. We expect a $20,000 positive budget variance for the year. Exhibit 2 t VILLAGE OF MOUNT PROSPECT FUND BALANCE PROJECTIONT ENTERAL AND CAPITAL IMPROVEMENT FENT. 1998 1999 1997 Amended 1998 Current Actual Budget Projected Forecast General Fund Revenues 2326542738 24,142,475 24,6263475 25,568,640 Expenditures 2278053688 2328429$840 23, 42,840 25,29811399 Excess (Deficiency) 849050 299,675 783 675 270N241 Fund Balance Beginning 4567,597 4,71551.49 4,715, 109 55498,784 Equity Transfer In (Glut) (701,538) Ending 4,71.53109 510141784 u 549831784 5 769 025 Capital Improvement Fund Revenues 1397855 2453044 2055000 2511000 Expenditures 11652944 1254,588 112,541588 932,000 Excess (Deficiency) (1,513,089) (1,049,588) (13,0493,588)' Fund Balance Beginning 219+611117 2,148,428 2,148,428 1,498,440 Equity Transfer In (tut) 740,400 Ending 2,11,48,102,8 11P091181,4,40 170,98,440 l ^ l 440, Risk Management Fund Revenues 314627026 312213079 31251,079 3,539,299 Expenditures 2081243 313635425 323631425 375905445 Excess (Deficiency) 853,783 (142,346) (1 127346) 346 (513,146) Fund Balance Beginning 11)465,262 2,31.9,445 2,3197045 1,456,699 Equity Transfer In ((Jut) - (754,040) (750,400) Endin g 2 1 " , 045426 , 9 1456699 YILLAGE OF MOUNT PROSPECT FUND BALANCE GENERALPIMPROVEMENT Fund Balance Beginning •• Ending 9751914 975 91A 11113A99 Water and Sewer Fund Revenues 651952,474 7,174,444 Expenditures 6,759,831 775,3311338 Excess (Deficiency) 192,23'9 (363,338) ! Balance 336%496� 39611735 Beginning Ending 396IP735 35598397 9751914 17 13 7� 164 11 1371� 164 12186X9 Now 7217411434 7,385,444 1998 7,48810924 1999 (143,924) 1997 Amended 1998 Current Actual Budget Projected t Forecast Refuse Disposal Fund. Revenues 3,128,977 322611250 3,261,250 32344,454 Expenditures 25877,243 3,123,665 3,1441)444 32941785 Excess (Deficiency) 251,774 1372585 16131254 49,665 Fund Balance Beginning •• Ending 9751914 975 91A 11113A99 Water and Sewer Fund Revenues 651952,474 7,174,444 Expenditures 6,759,831 775,3311338 Excess (Deficiency) 192,23'9 (363,338) ! Balance 336%496� 39611735 Beginning Ending 396IP735 35598397 9751914 17 13 7� 164 11 1371� 164 12186X9 Now 7217411434 7,385,444 7,4335338 7,48810924 (2631,338) (143,924) 359612735 M Exhibit 2 Revenues: Property Taxes Sales Taxes Food and Beverage Tax Real Estate Transfer Tax Utility Taxes Other Taxes Licenses..Permits, Fees Intergovernmental Charges for Services Fines and Forfeits Investment Income Reimbursements Other Revenue Total Revenues Expenditures: Public Representation Village Manager's Office Communications Division Village Clerk's Office Finance Department Community Development Dept. Human Services Dept. Police Department Fire Department Public Works Department Community and Civic Services Miscellaneous Total Expenditures Excess (Deficiency) of Revenues over Expend. � VILLAGE OF MOUNT PROSPECT General Fund Revenues and Expenditures 1.999 Original Current Percentage Forecast Forecast Change Change. Notes I 6,582,9000 6,83400 252.7000 3.83 481,000 4921000 12P000 2.50 565,000 575,040 10,004 1.77 1,855,000 1,830,000 (25,000) (1.35) 141,000 151,000 14,004 7.09 25750:1300 2.18305300 80;000 2.91 4.)510:P000 4,595,000 85,000 1.88 550,100 550,100 Mw 473,000 490,000 17,000 3.59 370,000 370,1000 313,250 313,250 187P0 187,404 251127,640 25,5681640 441,004 1.76 9575 8 951758 770:0949 770,949 1805351 180,351 249,984 2491984 1,1951529 1 195529 11309)847 11309.1847 5423438 5425438 8)804!0789 838041789 619253338 619251338 41984)986 4,98411986 2071580 2071580 30,850 30.1850 2512981399 25,2981399 (11701759) 2701241 441)000 (258.26) I General Fund 1999 Revenues and Expenditures Notes A. Sales Tax Receipts. Sales tax receipts for 1998 are expected to come in at $6,700,000. Assuming a 2.5% increase, 1999 receipts are expected to total $6,834,000. B. Food and Beverage Tax. Food and beverage tax receipts for 1998 are estimated at $480,000. Receipts for 1999 are expected to increase 2.5%, for a total of $492,000. C. Utility Tax. Utility tax receipts for 1998 are estimated at $1,775,000. An increase of 2.5% would result in receipts of $1,830,000 for 1999. D. Licenses, Permits, Fees. The infrastructure maintenance fee is expected to generate $80,000 more than originally projected. E. Intergovernmental Revenues. Income tax receipts are expected to total $3,607,000 for 1998. Assuming a 3% growth rate for 1999, the revised forecast is $3,715,000. This represents an 14 A of increase of $85,000 over the original forecast. Exhibit 4 VILLAGE OF MOUNT PROSPECT 1999 Budget Calendar 7/24/98 Budget Worksheets Forwarded to Department Directors 8/21/98 Completed Budget Worksheets Returned to the Finance Department 8/28/98 Revenue Estimates Completed by the Finance Department 9/7/98 to Department Budget Reviews with Village Manager and Finance Director 9/11/98 9/18/98 Complete Proposed Budget Amounts f- 0/9/98 Deliver Proposed Budget to Village Board and Finance CommissioTti Proposed Budget Available for Public Inspection at the Village Clerk's Office and the Mount Prospect Public Library 10/15/98 & Review Proposed Budget with Finance Commission 10/29/98 & 11/12/98 10/27/98 Committee of the Whole - First Budget Hearing (6: 00 - 10:00 p. m.) Overview, Village Administration, Finance, and Human Services 11/10/98 Committee of the Whole - Second Budget Hearing (6:00 - 10:00 p.m.) Fire, Police, and Community Development 11/24/98 Committee of the Whole - Third Budget Hearing (6.-00 - 10:00 p.m.) Public Works and Non -Departmental 12/1/98 First Reading of Proposed Budget Ordinance at Village Board Meeting 12/15/98 Public Hearing and Second Reading of Proposed Budget Ordinance at Village Board Meeting 1/15/99 Approved Budget Available for Distribution. "I I Exhibit 5 New Service/Project Suggestion Form 1999 Budget Suggested by:... New Service/Project Name: Description of New Service/Pro * ect- j - Estimated Cost (if known).: Potential Source of Funds: Please return to the Village Manager by September 7, 1999, For use by the Village Manager Assigned to the Department of,__ Initials of the Village Manager MINUTES SPECIAL MEETING COMMITTEE OF THE WHOLE JUNE 309 1998 IN AN ........... orwill twwA I L �mjjw IT m IN Mdb Vm Aw. v A AI, d0b dk AD i db d1l do Amb All dh Ak 7t George D. Odan, Director of Engineering Construction and Maintenance, spoke,., He provided an outline of the procedures ComEd follows inpreparing to respond to a storm, sItuation. Ctracks incoming weather through various means. He also statedthat additional crews are brought in or held over anticipating outage areas. He also talked about the aftermath of a storm and CornEd's prioritization of restoring power starting with the large power feeders, working their way down to individual services. He also provided an overview of howpower is routed through a feeder system. He also provided statistical information detailing the types of damage which were experienced during the May 28/29 storm. Wayne Laursen, Director of Public Affairs for ComEd, spoke. Mr. Laursen provided information outlining various communities who were affected by the storm outage. He stated that verification of areas which have been restored relies on citizen call-backs. He also provided an outline on some of the main feeders in Mount Prospect and their general location. Ed Kram, Reliability Analysis Engineer with ComEd stated that his focus is to analyze outages and try to improve reliability and minimize electrical service disruption. He said the top five interruption causes are tree contact, cable faults, wind, wildlife, and undetermined. He stated that there is a review underway regarding some of the main feeders in Mount Prospect to determine long-term reliability. He stated that some of the activities undertaken by ComEd include tree trimming and replacement of equipment for some of the feeders in the area. Mayor Farley stated that he feels the frequency of power outages have increased the last couple of years in Mount Prospect and requested what ComEd has in the way any information regarding the number and causes of outages compared to previous time frames. Ed Kram answered on behalf of ComEd stating that there have been more frequent outages within Mount Prospect over the last three years than the previous period. He said that Com'Ed, as a company, is trying to address not only these outages in Mount Prospect, but system -wide. He stated that the frequency and duration have increased over the last three years. He stated that it is likely that storms do contribute to stress on the infrastructure, which may not be immediately evident in a power outage, and the outage may, in fact, occur much later after the storm, possibly even in good weather. He also stated that the company is reviewing reliability and residual damage from individual storms on an on-going basis. George Bogdan, Engineering Construction and Maintenance, spoke. He stated that the severity and frequency of storms have impacted the number of outages and the duration. He also stated that there are approximately 65 crew's that work out of the Mount Prospect ComEd office to service a number of communities in the area. 2 Trustee Lohrstorfer requested informaticn from ComEd on the amount of maintenance and upkeep that ComEd has invested in the system within Mount Prospect over the last three years. Ed Kram responded by stating that ComEd would have to get that information and would provide that to the Village Board for their information at a later date. Mr. Kram also stated that work is underway on the two feeder lines that have been identified as having regular outage problems and improvements have included tree trimming and general improvements to the system. Trustee Clowes, requested information regarding areas of Mount Prospect that have the most frequent power outages. Ed Kram responded by stating that a number of feeders have been identified as having frequent outages and provided general boundary lines of the feeders which service specific areas. He stated that outages are defined by the ICC as power interruptions lasting one minute or more. He stated that some interruptions are designed into the system due to tree contact or arcs in order to prevent damage to equipment or customers. Trustee Clowes, inquired as to what other areas of the community rank second, third, and on down the line regarding repeated number of power outages. Ed Kram responded by saying that ComEd representatives would review their records and respond at a later date with that ranking, since they did not have tha't readily available at this meeting. He stated that much of the work necessary to 'improve reliability on the problem lines is related to necessary tree trimming. Tim McGuire, System Call Center Director, spoke. He stated that the phone system is designed to handle large volumes of calls. However, in situations where widespread outages occur, it is not unusual for a center to be overwhelmed with calls, and backup systems have been installed to handle the excess volume. Each storm is different in terms of its impact on the area and its duration, so the call volume and frequency varies substantially, depending on the storm. Trustee Clewes asked ComEd representatives what would be a reasonable time frame a resident should wait after the initial call advising of thepower outage before calling again to find out the status or advise ComEd representatives thepower still has not been restored. Tim McGuire responded by stating that ells are processed and crews in the field are regularly advised of outage areas to remain up-to-date on the area which remains out. Callers do have the opportunity to leave an additional message at the call center advising ComEd representatives the power remains out without actually talking to an operator directly. W Trustee Lahrstorfer stated that he has experienced first-hand the fact that, when he and other residents in his area have called ComEd to report an outage, ComEd representatives were unaware of the outage, even after a previous report. Trustee Lohrstorfer has a concern regarding communication between the call center personnel and the crews in the field. Mr. McGuire stated that it is common for power to be restored, but individual customer's lights remain out and residents should call to advise ComEd about their outages. Personnel in the field typically would state that the area that they were working on would be restored, which may not flow all the way to a service address. He stated residents should probably call again after about three hours if the power has not been restored to them after the initial phone call. Trustee Nocchi asked what customers or residents can do to minimize the impact of power surges on their appliances. Wayne Laursen stated that he would recommend residents purchase surge protectors, which are sufficient to minimize the surges and the fact that residents would buy a cheap surge protector that would only afford minimal surge protection, if any. Trustee Nocchii requested ComEd investigate problem outage areas within the community and report back to the Village Board with their findings. Ed Kram responded by stating that ComEd would do the necessary research and provide the information to the Village Board. He stated that the Village should expect a response in two to three weeks. Paul Appelt, ComEd Line Clearance, spoke. He stated that ComEd regularly gets demands from residents stating they do not want ComEd trimming the trees, which is necessary to reduce contact with power lines. He stated that their policy is to work with the residents as much as possible. Trustee Hoefert asked whether burying power lines improves reliability of service. Ed Kram stated that burying lines helps reduce storm impact due to lightning, but makes it more difficult to make repairs compared to overhead lines. Regardless of how much is underground, the system will eventually be connected to an overhead system to feed the underground lines. Trustee Wilks stated that the Village would provide copies of comments to ComEd representatives for their response. Trustee Wilks also stated that she would pledge cooperation and assistance from necessary Village departments to improve reliability. She also suggested that ComEd undertake call-backs to customers and the Village to let us know details regarding power outages and duration information. El Dale Draznin, 220 South Hatlen, spoke. She said that she is tired of losing power; if it were an isolated incident, it would' not be such an issue. During the last power outage in May, she was required to take the day off to keep feeding gasoline to the generator to maintain power to essential appliances. She said that she had called CornEd previously to inquire about repeatedpower outages and a ComEd representative did investigate the power outage and found a faulty underground cable which allegedly had been repaired but the alleged solution has not diminished the use of a generator to run essential appliances due to power outages. She would like to get rid of her generator if ComEd provided reliablep ower to her. Russell C. W. Crorn, 904 Barberry Lane,, spoke. He stated that he is a retired engineer. He stated his previous comments have been critical of ComEd line maintenance. He feels that ComEd is responding to the problem, but it will take time to completely resolve the issue. He stated that much of theproblem is related to limitations placed on ComEd for tree trimming. He also stated that he felt that many of CorriEd's problems were representative of other issues with electric utilities throughout the country. Bernice Rajche, 1703 West Lincoln, spoke. She stated that she had aproblem with ComEd when she, requested a clairnform from them regarding a power surge which resulted in damage to a number of her electronic appliances. She felt that she got the, run around'from CornEd representatives. Sylvia Rudek, 404 South Carol Lane', spoke. She stated that she was insulted by the comments of ComEd representatives regarding surge protectors. She stated that the surge that entered her house on October 5, for example, was at such a level that no level of surge protection would probably protect her appliances. She also stated that the repeated, excessive power surges are putting their homes at risk, and demands that ComEd reduce the probability of these surges. Wayne Laursen stated that the October 5 power surge was the result of failed equipment, while the power surge in March was the result of poor design, and the lines have been reconfigured to reduce the surge probability based on what was found through the March investigation. Ms. Rudek demanded that ComEd do whatever is necessary to fix the problem and eliminate the power surges to her area. 5 Ed Rudek, 404 south Carol, spoke. He stated that he has been using a generator for power outages for 14 years. His main concern is the power surges and what ComEd can do to reduce the impact. He also requested ComEd recommend what the average homeowner should do to try to minimize the damage when these surges do occur. He said the surges were so powerful when they entered his house that sparks and surge protectors melted and caught fire. He said he would purchase whatever was necessary to protect his house, if he was only told what was necessary to be purchased. John Trutwin, 218 University Drive, spoke. He requested a number from ComEd regarding personnel who are qualified as operations personnel and to advise the citizens of the village if this number has decreased over the last three years due to ComEd personnel reductions. He stated that he has been a resident of Mount Prospect for over 40 years and has never experienced the kind of electrical problems over the past 20 years than have been experienced just in 1998. Trudy orzechowski, 2007 Mark Terrace, spoke. She said that she also awns a business on Fund in Mount Prospect. She has had power surges in her home also. She stated that she is concerned about the customer response regarding claim forms from ComEd. She asked whether a call made to the automated system to report a power outage is recorded and whether repeated calls would assist in notifying ComEd of outage areas. Geraldine Honkisz, 2760 Embers Lane, Arlington Heights! spoke. She wanted to thank the village Board of Mount Prospect for convening a meeting to discuss the issue of ComEd. Unfortunately, Arlington Heights does not seem to acknowledge this important topic. She has been experiencing frequent power outages and surges in her area. Her main concern is the power surges and the effect of the surges on her home and her appliances being destroyed. -She stated that she calls ComEd each time the power flickers so there is a record of her calls, but in previous fallow -up with customer service personnel, she found that only one instance of power problems to her home was recorded. She stated that the surge that occurred in October was the result of power equipment failure and wanted to know if ComEd has a regular maintenance and replacement program for equipment. Hanna Deitch, 1800 Apache Lane, spoke. She wanted to know why she had a power outage on Saturday, June 27, even after tree trimming had been completed in her area. She stated that she has had difficulty trying to obtain claim farms from ComEd for damage. She stated that she did not appreciate the comments, responding to her claim form, from ComEd. She stated that the areas surrounding her don't seem to have power outages, while she tends to have regular outages. X Cathy, Raymond, 1619 Burning 13' sh, spoke,.. Her power tends to go out re ularl wntie residents as close as across the street from her tend not to los,e Power ever. T'he transformer In her area,, tends to fail on a regular basis, and requested ComEd take a serious look at the transformer to determine whether it needs to be replaced. April Myslinski, 1514 Park Drive, spoke. She asked what ComEd does when someone is listed on a medical priority list. She stated that she has her record tagged due to the needs of medical equipment for her mother that lives with her. She is very concerned because ComEd is unable to prioritize a response to her due to her situation. Wayne Laursen responded to the question by stating that the record will show that she is on a priority, but that is primarily for cut-off action purposes only and ComEd is unable to distinguish between priority reconnections and other residents which need to be restored. Since they work from the larger system into the service customers individually, it would be quite difficult to connect someone without working from the feeder lines. He would suggest that, if someone has a medical need and the power outage appears to be a long-term situation, he would highly recommend the resident take appropriate action and move to a location where power is available to maintain medically necessary equipment. Tom Davies, 203 South Owen Street, spoke. He stated that his area has experienced regular power outages over the years. He stated that his small block seems to have a problem in keeping power on a regular basis, when other areas surrounding them typically do not go out and, after repeated calls to ComEd, he remains dissatisfied with their response to rectify the situation. He stated the Village of Wilmette has been studying this issue and feels that the powerproblems are related to lack of maintenance by ComEd. He would request the Village consider obtaining maintenance information from ComEd and forward it to an independent electrical expert to determine whether the level of maintenance is adequate and follow the lead that Wilmette has taken. He stated that it would be important to get an independent review so the Village would not have to rely solely on ComEd. He would suggest the Village form a consortium with other communities to discuss ComEd issues in order to compare notes in terms of outage trends in order to address these issues as a unified group. George Pinz, 2003 Woodview, spoke. He stated during the last power outage he walked the line back to find out at which point the problem was occurring. He found a power line down in a resident's back yard, which was arcing and causing smoke and fire. He stated the resident who had the power line down in her yard stated that every time the power goes out, there is a loud crash in her area. As he walked, he noticed that there were many, many splices into the line which would seem to indicate compromised reliability in this area and would recommend ComEd representatives address this issue immediately. N I Jeff Subec�, 415 South Deborah Lane, spoke. He stated that his area tends to have outages of short duration, as many as 50 outages at a time, and he feels that many of these outages are due to a combination of poor maintenance, poor tree trimming, and poor service. He has called ComEd on numerous occasions to inquire if the problem has been resolved and has been treated rudely by customer service personnel. He has hired an electrical contractor to come out and take 'a look at what his power problems might be and has found that there are wide swings in voltage coming into his home. Mayor Farley thanked the ComEd representatives for attending the meeting and requested that they provide the necessary responses as requested on a timely basis. Mr. Costello from ComEd spoke. He stated that ComEd is committed to improving their reliability and is attempting to accelerate the tree trimming on some of the problem feeder areas. General comments from the Trustees included the following comments: Trustees encouraged ComEd to work closely with Village staff to do whatever is necessary to improve reliability. There were also comments regarding ComEd's response to customers and stated that, if their business ran the way that Com Ed runs their business, they would be out of business. There were also comments regarding a concern about regular maintenance of the system. IkL L..... . . ........... I Village Mana,g' er Janonis stated that July 1 st would be celebrated as Carol Fields 10 Day, with a retirement dinner in the evening. He said the annual Lions Club 41' of July Carn I ivall starts July 1. Along wi,th the parade on July 4",, starting at 1:00 p.m,., flI Th eVillage be closed on July T'd. He lso stated, that a Coffee wfth Council ' Hall wffl a meelting is scheduled for July 11 th I and it will be split between Village Hall and St. John's Lutheran Church on Linneman Road. A Motion was made by Trustee Hoefert and Seconded by Trustee Nocchi to enter into Closed Session to discuss property acquisition. Motion approved. The meeting was adjourned into Closed Session at 10:28 p.m. The Village Board reconvened into open session at 12:05 a.m. 1001 Village Manager Janonis advised the Viflage Board that he would bring the Aspe & 10 Drivediscussion back to the Village Board at a Special Meeting on July 14 for discussion. He also stated that he has been working closely with Metra representatives to formulate a joint letter to advise the residents along the Wisconsin neral line what their options, are in terms of mitigation for the additional train in which, is scheduled to be ins:talled. Motion made by Trustee Nocchi, Seconded by Trustee Clowes to approve the Closed Session minutes of June 2, 1998. Minutes were approved, with Trustee Wilks abstaining. A Motion was made by Trustee Clowes, Seconded by Trustee Wilks, to approve the Closed Session minutes of June 16, 1998. Mayor Farley and Trustee Lohrstorfer abstained. A Motion was made by Trustee Nocchi, Seconded by Trustee Wilks, to adjourn the meeting. The meeting was adjourned at 12:10 a.m. DS/td/rcc H:\GEN\MINUTES\COW\623 COW Minutes.doc Respectfully submitted, DAVID STRAHL Assistant Village Manager A MINUTES COMMITTEE OF THE WHOLE JUNE 23, 1998 MV99 'lull 0 26 M& 4W will INS MINUTES Approval of Minutes of June g, 1998. Motion made by Trustee Wilks and Seconded by Trustee Nocchi to approve the Minutes. Trustee Wilks requested an addition to the Minutes concerning her comments regarding possible Busse Road 4 improvements in the future. Minutes were approved unanimously with the change to the Minutes. Dennis Prikkel, 1731 West Pheasant Trail, spoke. He stated that he attended the Coffee with Council on June 13 and brought up the issue concerning Timberlake Apartments., He statedthat after, the, meeting, ne rec�eilvea nu re fbilow"up calls from, approprliate Vil,1age staff andwould like to CoMpliment Village staff and the, apartment management forthe, quick response to his request, He stated that he, still has a, concern about the garbage endosUres at Timblertake, The, colver's on the dumpsters are typically not closed which allowsgarbage to blow out of the dumpsterl He also, has, a, concern, about, theplacement of the dumpsters including the fact that the dumpsters asthey, are, currently configured could be considered a non -confirming use, He stated the, dumpsters are supposed to be approximately 15 feet away from the buildings and need to be moved away from the fence line bordering with single-family homes,, Robert Bed ole, 1322 West Central, spoke. He stated that he has come to the Board to bring up the issue about a sewer bill. He stated that he has talked to numerous Village staff members about a billing of $2.69 per month for sewer charges and since he "is only a tenant, he feels the charge should be forwarded to the property owner and not him. Village Manager Janonis stated that this is the second meeting discussing the Capital items for the various Departments. He stated the establishment of a five- year Capital Improvement Program provides a comprehensive review of the Village's capital needs for a consecutive rolling five years. The proposed 1999- 2003 CIP is generally comprised of projects which involve the purchase or construction of long-lived tangible assets at a cost of $25,000 or more. Although CIP includes two alternative project requests related to Village Hall, one for renovation of the existing facility and the other one for construction of a new structure, the total cost for all requests for all years included in the plan is approximately $52.9 million. 111 111 1 iq� Community Development Director William Cooney provided a general overview of the CIP items under the Community Development Department. These items included an bverview of the Streetscape Program, Downtown Redevelopment, Corridor Improvements, voice permit system and parking lot improvements. He highlighted the fact that a proposal to expand the Fagade Improvement Program outside of the TIF Area is included in the request. He stated that another project is to link all Inspectors together with handheld computers. These Inspectors would include not only the ones in Community Development but also Fire and Health. He stated he is also requesting approval from the Village Board to spend approximately $30,000-$40,000 of existing Corridor Improvement monies for improvements to the train station in anticipation of entering into a lease with Heineman's Bakery for the use of the train station. General comments from the Village Board members included the following items:" 11 There was discussion concerning the status of the train station roof. Also, 10 discussion occurred regarding the details of the projected cost of improvement .1 compared to the needs of the tenant. Consensus of the Village Board was to pursue the train station improvements in order to enter into a lease with HeinemAn's Bakery and transfer the necessary Pfunds from the Corridor Improvernts Fund. General comments of Village Board members on other items related to the Community Development CIP included the following items: 6 'There, was a detailed, discussion concerning the Fagade Improvement, grants for are outside, the existib,g TJF,. Therewas also a discussion regarding how the voice, permit system w�ould work, forthe average resident and a discussion ensued outlining the use of handheld computers for Inspectors. Fire Department Overview: Fire Chief Figolah provided a general overview of the annual cost of replacii. ng4, turnout giear for Firefighters. He also hi0lighted the fact that the CIP includes a thermal -im'aging camera and apparatus data link for the computerization of the various record's necessary for efficient fire operation. Hestated that turnout gear "h sets purchased annually. He ]is' replaced approximately every, six years w,l tten stated the apparatus data link i's very similar to, the, Police Department#, s mobile data terminal, or MDT& Such: data links, would include electronic maps of how to get'to the structure -here the! call originatedfrom and all operational information relating to responding to the it that location,,, D'eputy Chief Malcolm detailed the use of the thermal -imaging camera by allowing Firefighters to locate heat sources in total darkness or smoke-filled rooms. Chief Figolah stated that he is in the process of obtaining funding assistance from the Mount Prospect WalMart for the purchase of a thermal imaging camera in 1999. He also wanted to highlight the fact that the training room improvements in the Public Safety Building are currently in 'the discussionphases and it may be necessary to carry over the approved funding forth se improvements into 1999. Police Department Overview: Chief Pavlock detailed the funding of replacements for the Mobile Data Terminals. He stated they are converting to laptops in the squads. The first initial purchase takes place in 1998. He stated that they are in the process of putting 28'units in the vehicles over the next four years at an approximate cost of $8,800per unit. He stated that funding has been obtained from various grants and Federal seizure money in addition to Village funding., Cable Television Overview: Cable Production Coordinator Ross Rowe highlighted the requested purchase of an off-line digital editing system. He stated the current system will need to be replaced and will need to be replaced due, to FCC requirements. He stated that by � splitting the co st, over atwo-year, period, any improvements to, technology along with any decreases n price should be taken advantage of during that period. Part of this 0 changeover is required due to the digital television requirements which are being phased in over the next three to five tyears. 8 I He stated that in order for the Village to change to digital over the next five years will cost approximately $100,000 but much of that cost is just regularly scheduled replacement of equipment on an annual basis. Village Manager Janonis stated that the Capital Improvement Program will be brought before the Village Board on July 7 for approval. He also wanted to highlight the fact that even though the Village Board may approve the Capital Improvement Plan, it does not bind the Village Board to fund any program which may be highlighted in the document. He stated that the items that are earmarked for 1999 will be included in the 1999 Budget for consideration when that discussion is undertaken. M - Trustee Wilks stated that she was saddened to learn of the death of former Mayor Daniel Congreve and extends condolences to Mr. Congreve's family. Trustee Clowes stated that with the summer season also comes numerous block parties. He stated that TAP Mount Prospect has a program to promote new block parties throughout the community and if an area is interested in organizing a block party for the first time, they should contact TAP Mount Prospect or the Village Manager's office. Trustee Hoefert wanted to extend his thanks to VFW Post 208 in Arlington Heights ior displaying the half-size Vietnam War Memorial in Arlington Heights over the past weekend. He stated viewing the Memorial is quite moving and would recommend anyone that has the opportunity to view the Memorial as it travels throughout the country or the Memorial in Washington, Trustee Nocchi requested the staff review the timing of the traffic lights at the intersection of Golf and Busse and Golf and Elmhurst Road. V1. MANAGER'S REPORT Village Manager Janonis stated that there is a Special Committee of the VTWhole meeting scheduled on June 30 to discuss ComEd related issues. He also stated 1, that there is a meeting for residents affected by the FEMA Flood Map changes on June 24 at 7:30 p.m. El V11, ADJOURNMEN-1, The meeting was adjourned at 8:54 p.m. Respectfully submitted, —Lilt DAVID STRAHL Assistant Village Mana.- D Slrcc e DS/rcc H:\GEN\Cow\62398 COW Minutes.doc MINUTES PUBLIC MEETING: PROSPECT MANOR / WALNUT STREET PARKING IMPROVEMENTS WEDNESDAY, AUGUST 5. 1998 7:00 PM Director of Public Works Glen R. Andler called the meeting to order at approximately 7:10 PM. Representing Village staff were Deputy Director of Public Works Sean P. Dorsey and Village Engineer Jeffrey A. Wulbecker. Village residents in attendance were: Antoinette Nadler, 509 West Henry Street Elaine E. Sergott, 20 North Prospect Manor Jill M. Swanson, 412 West Walnut Street Edward M. Pociask, 408 West Walnut Street Joanne Fulkerson, Baird & Warner Dave Behun, 411 West Walnut Street International Jewelers, 432 West Northwest Highway Edah Grebe, 605 West Henry Street Landon Hill, 507 West Henry Street Stanley & Gerri Kania, 513 West Henry Street Village Engineer Jeff Wulbecker made the following presentation: tHistory, ofAlleProble'lij, ........... . .. . .. . .... .... . 1. December 1997: Resident requested change in parking restrictions. 2. April 13, 1998: Safety Commission recommends approval of No Parking Any Time on the east side of Prospect Manor Avenue between Northwest Highway and Walnut Street, the west side of Prospect Manor Avenue between Walnut Street and Henry Street and the north side of Walnut Streetbetween Ridge.Ave nue and Prospect Manor Avenue. A copy of the Safety Commission reco m, mere dations]"s attached. The Safety Commission also recommended removal of the island in the middle of Prospect Manor between Northwest Highway and Walnut Street and restudy the possibility of parking on both sides of the street. 3. April 21, 1998: The Village Board reviewed the parking restriction recommendations but deferred the item sending it back to staff to develop alternate parking solutions. 4. August 5, 1998.- Village Staff presents alternate parking design to concerned parties. 4 Ex'!'StinPat-ki g' Condttions Attached is a plan that depicts the existing on -street parking availability on Walnut Street and Prospect Manor. There are 47 on -street spaces on Prospect Manor (between Northwest Highway and Henry Street) and on Walnut Street (between Ridge Avenue and Prospect Manor). The spaces are all parallel parking spaces along the curb. Proposed Pla 1�)esin,�Fea�ttires Also in your handouts is a plan with an alternate on street parking arrangement. This plan provides a total of 50 on -street parking spaces. Detail sheets are included which provide cross- sectional views of the existing and proposed conditions. Design features include: Walnut Street: 70 degree angled parking stalls are shown replacing the south parkway, which provides 29 parking spaces. Three trees along the south parkway will require removal. The north curb is relocated 3' to the north to provide roadway width of 25' for through traffic. No parking at any time is recommend along the north curb to allow for adequate lane width for two-way traffic. No tree removal is anticipated along the north parkway. This is similar to the design configuration used for Boxwood Drive. A cross-sectional detail sheet is provided in your handouts. Prospect Manor (South of the Alley): The plan indicates that the center island will be removed to allow parallel parking to remain on both sides of the street and facilitate through traffic. A 5' grass parkway will replace the asphalt parkway on the west side of the street with sufficient room for parkway trees to be planted. Six parking spaces will be provided in accordance with Village Code requirements for proximity of parking with respect to intersections. A cross-sectional detail sheet is included with your handouts. Prospect Manor (North of the Alley): The west curb will be relocated 10' to the west to allow for a parking lane for 7 vehicles on the west side of the street. This location aligns with the west curbline south of the alley. 4 trees must be removed to accommodate this design, however a 5' parkway is proposed which will allow replacement trees to be planted. The east curb will remain. This will allow parallel parking on the east side of the street for 8 vehicles. A cross-sectional detail sheet is included with your handouts. Alley south of Walnut: It is proposed that the alley east of Prospect Manor and south of Walnut be resurfaced as part of this project. The alley is 16' wide and surrounded by adjacent parking area for businesses. Overall the proposed plan provides 50 parking spaces, an increase of 3 spaces over the current configuration. A preliminary estimate of cost is provided. The estimated cost of the improvements is $135,320. Good News If this plan is acceptable, the Village will pay 100% of the cost for the improvements, It is possible that this project could still be constructed this year. Future Schedule The minutes of this meeting will be brought to the Village Board on September 1, 1998. That meeting will be held at this building, Senior Center beginning at 7:30 P.M. Residents and/or businesspersons made the following comments: Page 2 of 4 • Resident: Diagonal parking on Walnut will direct car exhaust at the houses on the north side of Walnut. 10, Resident: The Village should not have allowed businesses to operate without requiring adequate parking. Resident: The parking restrictions endorsed by the Safety Commission should be implemented and the barrier island on Prospect Manor should be removed. Resident: The street parking areas should be striped to prevent cars from blocking driveways. The Police Department should actively ticket cars that fail to park within marked spaces. Resident: Walnut Street should be made one-way eastbound. Prospect Manor should be made one-way southbound. (Public Works Director Andler noted that one-way movements could cause problems for emergency vehicles and residents living further north on Prospect Manor.) Businessperson: The proposed plan seems like a large investment just to gain three (3) parking spots. The Safety Commission recommendations should be implemented. (Village Engineer Jeff Wulbecker interjected that the goal of the proposed plan is not to add parking spots. Mr. Wulbecker noted that the Safety Commission recommendations, if implemented, would reduce the number of available parking spots by approximately half. The proposed plan is an attempt to maintain current parking capacity while minimizing the impact on nearby residents.) Resident: The building next to Suburban Press is vacant. The Village should purchase the property, demolish the building, and construct a parking lot. (Village Engineer Wulbecker responded that the lot is not large enough to materially change the on -street parking needs in the neighborhood). Businessperson: One (1) or two (2) businesses cause the entire problem. JC Licht and Suburban Press were specifically identified. Licht's has over 150 business transactions per day and only three (3) customer parking spots. The Village should force these businesses to develop adequate parking capacity. Resident: Alternate parking should be implemented. Cars could park on one side of the street on even -numbered days and park on the other side of the street on odd -numbered days. Resident: A 2 -hour parking limit should be implemented on Prospect Manor and Walnut Street. (Public Works Director Andler noted that alternate parking and a 2 -hour parking limit would effectively reduce the number of parking spaces available in the neighborhood andforce the parking problem onto adjacent streets.) Public Works Director Andler suggested an alternative plan: • Widen Prospect Manor • Remove barrier island on Prospect Manor • Allow parking on both sides of Prospect Manor • Implement Safety Commission recommended parking restrictions on Walnut Street Village Engineer Wulbecker asked for a consensus vote. The group voted as follows. - 0 out of 10 were in favor of diagonal parking on Walnut Street. 5 out of tO were in favor of No Parking on the west side of Prospect Manor. 3 out of tO were in favor of widening Prospect Manor w/ parking on both sides. 4 out of 10 were in favor of making Walnut Street one-way eastbound. 9 out of 10 were in favor of widening Walnut Street w/ 2 -way traffic and parking o, both sides. 8 out of 10 were favor of No Parking on Prospect Manor, Monday through Saturda between 10:00 AM and 6:00 PM. There being no further business to I discuss, Public Works Director Andler adjourned the meeting at approximately 8:50 PM. I Respectfully Submitted, o e. P an P. Dorsey Deputy Director of P '�ic'tlic Works Attachments SPEYSIN CATRAFFICkPROSPECT MANOR & WALNUT STREET PARKING PROBLEM\AUGUST 5, 1998 PUBLIC MEEn.NG MIND SD Page 4 of 4 It Director Water/Sewer Supai,*intendrant Glen R, Andler MAINTAIN T Roderick O'Uono�,fan Deputy Di -rector, Str,eets/13,tj'l'ldings!,,9til)ep��intendent Do Sean P rsey A0, Paul C. Bur�es Village Engineer Forestry rounds Superintendent Jeffrey A. Wulbecker Sandra M. Clark 0 Administrative Aide Vehicle/Equiproot Superintendent Dawn L. Wucki 'ON, 1P Jarnio,,s E. Guerither Solid Waste Coordinator 4 M. Lisa Angell Mount Prospect Public Works, 13epartment 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Phone B47/B70-5840 Fax B47/253-9377 TEDD e47/392-1235 PROSPECT MANOR / WALNUT STREET PARKING IMPROVE M ENTS"o PUBLIC MEETING AGENDA AUGUST S. 1998 1, Welcome / Introductions 2, History 3, Existing Parking Conditions 6 4, Proposed Plan Design Features 58 General Discussion /Feedback 69 Future Schedule Recycled Paper - Printed with Soy Ink r � W-J� 1, lro m Rl ........ ..... . .......... - VO . .. .... . ..... 44 $AALLxL NQ�4o&, VA x . ........... INI FrLqotc� m � • Wt�LNUT STYZEE�' 17...... ..... L' ! i i C5 Wt�LNUT STYZEE�' 17...... ..... L' ! oz i P2osPEc-�- Mr��o2 A��t�vE 94w 1 ROBERT 0. HANSEN 10 STONEGATE DRIVE WEST PROSPECT HEIGHTS, ILLINOIS 60070 Mr. Jeffrey A. Wulbecker, P.E. Mount Prospect Public Works Department 1700 W. Central Road Mount Prospect, 11, 60056 Subject: Prospect Manor/Walnut Street Parking Dear Mr. Wulbecker: I July 22 regarding the prop o sed, clianges to Walnut Thank you, ,for the conversation on, , I Street and,,Prospect Manor. I will be out of town, for the,August 5t11" meeting, so I am g I tvmg my reaction to the proposal in writing. As the owner of the building at 411 Walnut, I agree with the idea of improving the parking as you have outlined it to me. The only objections I have are: (1) the loss of all trees in the parkway, and (2) the extension of the diagonal parking so far that there is no green area between the sidewalk and the parking. Even two feet would make a difference and break the all -concrete appearance that will result. Could there not be two, perhaps three, islands for trees? A few parking spaces would be lost, but the esthetics would be worth it. Could a little more than just 2 feet be removed from the north side and still not take out any north side trees? It seems'a 11ttle more con tgrginuse is needed. I would also request that from the outset of the diagonal parking there would be signs indict alt-iing a 'limit of two hours. Thank you. Most cordially, Robert 0. Hansen, DDS Cc: Village Manager Michael E. Janonis Public Works Director Glen R. Andler 408 W. Walnut Street Mount Prospect, IL 60056 (847) 259-2738 August 15., 1998 Ms. Irvana Wilks Mr. Paul Hoefert Mount Prospect Trustees Village of Mount Prospect 100 S. Emerson Mount Prospect, IL 60051 On August 6,1998, the Public Works Department had a meeting at the Senior Cente We heard proposals on the Public Works spending a minimum of $125,000 to provd I i diagonal parking on our residential street for businesses on Northwest Highway. Walnut Street is a residential street. They plan to widen our street, take away our parkways and remove our trees. We have lived here on Walnut Street for 38 years andnd always have had stores on Northwest Highway. Yet our street and Prospect Manor hav] rh always remained a quiet neighborhood. We have never had parking probolems through, the years with any of the businesses until Sophie's Deli opened. I The plans that Paul Bures presented showed no consideration to the residents of Walnut Street. No thought had been given to what Walnut Street or even Prospect Manor will become. He is taking away any greenspace to provide parking for businesses. We already have too much traffic, the fumes from the cars and the eyesore of looking at a parking lot in our parkways is not in our best interest. The residents of Walnut Street are not asking for addonal parking places. In fact we would prefer if our street could return to the nice quiet street we once had. A better idea for the use of Walnut Street and to ensure that emergency vehicles can ■get through would be to turn Walnut Street into a one way street going East. Have parking limited to 2 hours on the South side of the street only. Maybe make it metered parking. This would stop cars from parking all day so that they can take the train or work m' one of the stores. This idea would save us tax dollars, if the parking was metered provide income for the village, and maintain the property values of the homes on Walnut Street. Ms. Irvana Wilks Mr. Paul Hoefert August 15, 1998 Page 2 Isn't there a policy for every business before they open or expand to prove that they have adequate parking available before they are given a license to open or expand? It's wonderful that Sophie's Deli has been successful but unfortunately they have obviously outgrown their location. A solution for their park' dilemma, as well as having a solution Ing for their deliveries (which right now take place on Northwest Highway) would be for them to find a new location where they can provide adequate parking for" their growing business. The residents of Walnut Street should not ha v"e to bear the brunt of this by having their lifestyles and property values diminished. S me tk, erely, lee, TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DIRECTOR OF PUBLIC WORKS DATE: SEPTEMBER 3,1998 SUBJECT: MELAS PARK IMPROVEMENTS FY'99 - IDNR GRANT As you are aware, with the aid of State Representative Carolyn H. Krause the Village of Mount Prospect has been awarded a FY'99 Legislative Line Item Grant in the amount of $500,000 from the Illinois Department of Natural Resources IDNR. These funds will be utilized to complete several of the outstanding improvements remaining on the Melas Park Master Plan which was developed and approved in January of 19,94 by the villa e,1 Arlington Heights and Mount Prospect Park Districts and the Metropolitan 'Water Reclamation District (M'WRD),, The planned improvements and estimated costs as included in our grant request are as follows: Bike/j'ogging paths approximately 2 rnJlles, $175000# Park entrance improvementslanes $150,000 ANashroorn facilities/site development $100,000 Lig,hiting - par'King lot/roadway 1, 75000 Total $500,000 A co,ndition, of the grant is that all improvements, must be completed, paidfor, and all reimbursement requests subm*lfted to IDNR for a pproval pnor to June 30, 0 1999. 1 am currently in the process of completingand submitting various forms an documentation needed to completethe Grant Agreement. Once the Agreement is signed construction can beglin. In the mleantime workis in progress on two of the improvements. On Tuesday 9/1/98,the Village Board' approved the contracts for the park entrance turn lanes, at a cost, of $166,647. Also, plans and specifications have been completed for the blike/jogging paths with a bid opening date set for Frid.y, September 11, 19981* Page 2 Melas Park Improvements September 3, 1998 At the 9/8/98 COW meeting I will make a presentation to the Village Board to explain in greater detail the layout of the paths. Current engineers' estimate for the 2 miles of paths is $235,000, but we are hopeful bids will come in closer to $200,000. Our Engineering Department willl be developing the plans and specifications for lighting the south parking lot and the remainder of the roadway. It is our intention to be out for bid in November with Village Board review at their first meeting in December. Once these three costs are determined, the remaining funds will be available for the washroom facilities that will be located on the east side of the park, in the southwest corner of the north mound. C* Deputy Director of Public Works Sean Dorsey Village Engineer Jeff Wulbecker x:files\frontoffimwrdmela Lul 16 sur 0 )'r1 r.La,s PAitYftmmw "do m m m PRM Q I F, , WWI MAN I di O®R 0 )'r1 r.La,s PAitYftmmw "do m m m PRM Q Vi'l,lage ofMount 'P',rospect Community Develo,)ment Department 1*001 MEMOR�,I' ANDUM TO: MICHAEL E. JANONIS9 VILLAGE MANAGER FROM: WILLIAM J. COONEY JR -9 DIRECTOR OF COMMUNITY DEVELOPMENT DATE: SEPTEMBER 3, 1998 C-PUBJECT: TRAIN STATION IMPROVEMENTS As you are aware, the Village Board recently approved the expenditure of $40,000 to upgrade the train station as part of our lease agreement withHeinemann's Bakery. These funds are currently being utilized to create a ""white box" for the 4ei" ne -n n n 4"fity and to address a variety of maintenance issues at the station. As we have 1 'i a, ,Is retail fioi I moved forward with these improvements, we have encountered a number of additional items that we believe need to be addres seat this tilne'. In addition staff is proposing a few additional enhancements designed to improve the appearance of the station and the services provi , ded to coni,iliti,tern. These enhancements would increase the overall cost of this project from $40,000 to $94,600. I I have atrtaclied, a 1,iistitih, iinprove 'i g, of the ti, ents that were orighually approved as art: of this p 'ect as well as the ' 1 11 J ,P additonal, t`inproveinl,ents that staff lis flow proposing. The attached, site plans deptict these enhaticements which 4 include an outdoot* sitting atea, abr*t ck n,ewspaper stand, enclosure, signs, a new front entranceway, new benches arid gafbage enclosLtres and a, brick, screeti,ting wall for the Union Paclific maintenance b"Iti. Staff is alsoproposi,,ng of security camerais to provide twetity four hour survoillatice, of the station. In 1999, the Public Works Departmejit has budgeted, cotiiplete parking lot improvements as part of their ongoing commuterparking lot, niaintetiance program. There are several possible funding sources available to cover the above referenced improvements. There are funds available in the Parking fund which is the source of funding currently being utzed. In addition, there are two CIP accounts that could be utilized; #557703-690065 Brick Sidewalk Replacement ($10,000) and #517702- 620008 Corridor Improvements ($50,000). /mb HACDADMIMB ILL\trai n station. doe DOWNTOWN TRAIN STATION RENOVATION 1998 Cost Estimates (revised September 13, 1998) ESTIMATED COST LISTOFORIGINALLY APPROVED IMPROVEMENTS 410,00000 Demolish Existing Coffee Shop & Prepare space for new retail Vendor Interior Paint Exterior Paint Install New Interior Furniture (commuter side only) Replace Exterior Doors (required by ADA) Provide Exterior Stoop (at front door of retail side) Upgrade Interior Lighting (retail side only) Replace Ceiling Tiles (both sides) Relocate Bike Rack Install Short Term Parking Re -finish and Paint Interior Window Frames Install Air Conditioning System Install Exterior Awnings Install Exterior Train Station Identification Signs PROPOSED ADDITIONAL IMPROVEMENTS 549800.00 Install Security Camera 'System Install Emergency Phone System Construct Newspaper Box Screening Wall Construct Dumpster Screening Walls Construct Outdoor Patio Area Remove and Replace Front Porch and Steps Replace Exterior Rosettes Install Wrought Iron Security Fencing, Rails, and Banisters Replace Benches and Garbage cans* Install Patio Tables Replace and Relocate Bike Racks Replace Entrance Mats Install Miscellaneous Traffic and Information Signs TOTAL ESTIMATED PROJECT COST $ 94,600.00 * in accordance with the approved Downtown Streetscape Program m m FAMI DO wMr ar 0 Poo rtj VIC$ 0 0 0 0 9b 9) ► 0 cl ci Iwo V-4 cis C L A m m FAMI DO dip CAI 2j, . . . . ........ .... .. ... ..... CJ] N� CId 4cc C's Cld w CAI 2j, mEn •r MEN 4-6 0 0 w ;> 4-4 4-4 CIO r 4 spy> Cd 0 .9 m M lz U Ir -i W Cd F--4 0 CY lo�cri d% (U 0 00 u "--4 �� P4 (U cd > o 00 L� 0 00 73 cy cy cy Cd 0 Cd Cd @ mEn •r MEN 4-6 0 0 w ;> 4-4 4-4 CIO r 4 spy> Cd 0 .9 m M lz I E�' I Submitted by Scott and Janet Saewert Executive Summar-j% Historical Background of Landmark General Store Buildings History and Progress are Partners Downtown Mount Prospect Area Plan Sketch of our Proposal on Preservation Row ., Executive Summary We would like to present a plan which answers the call from the board to save the Landmark General Store Buildings and also further completes the Preservation Ro area. I The purpose of this report Is to outline our plan to relocate Mt. Prospect's Landmark General Store Buildings at the corner of Northwest Highway and Illinois Route 83. This landmark property will be relocated to the Mount Prospect "Preservation Row". It is our intent to assist the Village in completing Preservation Row and offering new or displaced businesses an alternative location. Lim Uz A , A. W I'll - I I I I I �TTR "', I. 1 - Secure a relocation parcel wn Preservation Row. 2. Finalize the building acquison between Saewert Partnership and Mount Prospect. 3. Select a suitable engineer, contractor and financing sources. 4. Obtain necessary permits. 5. Prepare site for relocation. 6. Contract building move. 7. Finalize construction. Completion of this building relocation is planned for first quarter of 1999 and full operation by the celebration of 2060. The V||e of Mount Prospect"s participattion, in thi• s, project is r/.\^ ue�\ t§ \\ and required 0 for successful proj , ect completion and enhancement, of/res\\i|on Row. . Historical Background of Landmark General Store Buildings Why is this building so important? It is believed to have been built between 1871-1882 at a crossroads in the town's history. When fledgling Mount Prospect seemed destined to fail, its presence and commitment tamed the comer for the town and made Mount Prospect a lace.. . a town center for the nearby residences. Gone was the need to go to Arlington Heights for grain, bran, coal, feed, seed, machinery, even buggies and wagons. A railroad siding was added for a warehouse for the store, insuring the town'spermanence and future. Do we owe this landmark something? We say definitely! Cance again we are at a crossroads in history. The T.I.F. District Plan proposes great things for the future. Now, before we lose this great "senior citizen" of Mount Prospect buildt'ngs,, we, must incorporate o,ur past successes with our future. And there is no more befitting place for it to live on t1han, in thePreservation Row District. The Mount Prospect General Store will not only live on, but will contribute to the depth and life of our future generations to come. r 6 µ F � w a r ' � m y Wi I mm� n J � 1 +M h II ^ ryy, , n„ F, ;�'� �� IY i i � r i i w ,J 1 IX "wvLL N M ff. � .. h � ,. d, 6 •P �, �I� �bM.,f��w �,�, ,� na o'm;"., M�: �I � 'n�' U oh I purr 4�,° trl' o,„ ,. ., �. ,. �,��!�� 1mw .,. dA fh-�'„ .,, ,�i ,,Ou•"�.b. vhM-,, �� ,M�� rd,„�,v' rA"� �4'-�, w ,.�'g�� ,:��b�6��0, � 1�, . NN�ry A. �,�, du'.'��,HA-N� - gyp, �, '� ”%,, ,,,�. a� w, a-, m 1W � M`�y+u wr¢a �^��W, „�W,�"r• & �� . wwg �,�, r � w� :h' �, ra I�4��, � n°:, Qr,� h N�`��"��4Mi.4 SIT, 47,L w' .�h�,.. e u lu'uu X;W, ry 4, P„I ayP n ui r '�a r' ..��. 1n . p aW t� N �,,u.�' ,'� t,r f,,,.`�, . P N p plop., °ff ,'y vhJ�h r,;,;', r w -0�:, � h” � � �� A a h�, a• � y w^ �,d �Wn,r� �°.��Ir� h^ ��', b � r w� tl r tttt Iu ;qq b� �� ,�, .�,��',�-,; a°b N. �, '"� ;,,� p ��V� 6"e. n �,., rW A ,,. � r, r =,.gyp--=�y�°wwj M-��h?>. dHw„�” �� µda!°��W �;�� ,M �7 •�,D u. �A. ,: ,�, r,�w.�„n� ,.,.qW” w � .r ,w�lk ,,. � � �r�'" �, ;� ; � ,�µ,V, �d�: �„ r�.,(N..I r ,y"".�,J ra,yM �,�. �',�M ':M',�' �', •d,yF'µr�>l>�,v+ 'r�� „r, � ,� ��, ' � .: , »!w. ° �. a �� , I o .. a �`�J.7w�M UI `� �� v ,0� •„„,.y. � �°�,,,, ,. �a .,,�- � pr wN9i ry �. y d ew Y! uuu. n� q v ;!,i %'d� y,, ;�� r�v t � � I ,'� ��hy ;+?:o. ;f,p p �o ld,. �,Y,{yy,�, , µ a��;. * r � �""� PHb A g I� r,,� � w� I�xe• � �, l� a ry r N �, , i � x... M' w �p YY X �', -.. iy%M A�', �'�; ,,. �'rm""�'�r�°+ �,��r "�'";;v Ae�°�, w;, ,�"er�., �."ti„�, m�1Vuh�,.. P�1k�, ':., � �u. mar �,� +e�"�,�. � ,, ;G m r ��,.h,'��a� „�, ""r.:"�Y ✓'' Y�..,�i i �`�"�E� ".� �., , All, �., G. ,.: �:� � �. � w �� '�,�,,�� "r"i9 y.,"�""°0�� )',NmAr ✓� �, �d��. �� a ,,,. � � ,,, w �� per""IYMRIr; �"�,,Wy"�,IAi � '4 �� ,� .,.: r,��°�`JV�y d,,,. r r V M 9 �� uA I History and Progress are Partners Integration of our Proposal with Downtown Strategic Plan There has been much thought and planning that has gone into the future vision of downtown Mt. Prospect. We feel our proposal is consistent with your vision. As indicated in your Dovm, town, TIF District Strateg'Ic, Plan', Development Guidelines for Commercial/ Office: The character of development in the Village Center is encouraged to build on the history of early Mount Prospect, taking into consideration the single -unit development style of the existing retailers on the north edge of Busse Avenue. The commercial development is encouraged to supplement the ground floor retail with office, residential and other program uses for the remaining floors. What could be a better way of building on the history of early Mount Prospect than to move the original General Store to a more appropriate location, restore its character and make it alive with activity once more. Busse Avenue is perfect for enjoying history in a friendly, pedestrian scale setting. With less traffic and limited access, pedestrians have the opportunity to enjoy both the historical buildings and new compatible construction up -close, inviting them to leave the hustle and bustle behind. Our proposed new construction would maintain the two story, single -unit development style and blend with the historical character of the area. 0 Please see excerpts from your Downtown Stralealc Plan which follow, indicating your Downtown Concept Plan and Phase I Plan. Downtown Strategic Plan becember 23, 1997 'D A LjUbbU,ftVt;. C 0 40" waw ww Norn-j-h 0 100 200 400 Government (Proposed) Government (Existing) Commercial (Proposed) Comm erciai (,Existing) Gateway Area Pedestrian Crossing 0 0 I Attached Single Family FIGURE 8 Residential (Proposed) CONCEPT PLAN M I prepetred 1212.1/97 Ult"_St01Y MiXed Use (-Pruposed) 16-8 3106041f Piet r1004' - k9tail/Flexibie Space Above- Rcs idr-n6al Multi -Story Mixed Use (Proposed) f4-5 star -j[:]1 fillt 4" 2nd Ffoor5 - RetaiVFI"ible Space Akjvc, - Residential I Central Rd. Busse Ave#, Wr Phase I Page 30 Phase I Downtmvn Strategic Plan December 23, 1997 Phase I would be initiated upon the plan's adoption by the Village Board. The first step would be to send out a formal request for proposals for a dc�leloper to redevelop this portion of the downtown. Description This phase corresponds to the area bounded b�/ Central Road, Main Street, Northwest Highway, and Wille Street (see Figure 8). It includes a mix of residential and retail/commercial rises, and combines redevelopment with preservation and renovation of essential structures. The plan envisions the area as including a multi -story mixed use development which would complement the condominium development to the west (Shires at Clocktower Place), the retail development to the north (Central Plaza Shopping Center) and the existing 'historic' developments along Busse Avenue. Development Issues Several issues related to development in the Phase I area required special consideration, and are described below: Size of the Area This area clearly is larger than a single development parcel. The size of this phase allows a large development parcel to be established at its north end, one that can accommodate a modern mixed use development. It also allows the needs and potentials of the rest of the area (the existing uses on Busse and the triangle shaped parcel on Northwest Highway) to be incorporated into the initial development stage. Northwest Electrical Supply This business has long been located in downtown. It is a successful operation and an asset to the Village of Mount Prospect. a significant component of the operation. warehousing However, I I detracts greatly from the desired pedestrian orientation of downtown. In addition, its sales are geared more toward contractors than consumers, making it a poor match with the established vision of downto-%xn. Finally, the business sits on one of the few sites in downtown large enough to accommodate large- scale redevelopment. Therefore, it is the intention of this plan to relocate the warehotising function of Northwest Electrical to another location in the Village; one that would be appropriate for that activity. 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