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HomeMy WebLinkAbout0828_001MINUTES COMMITTEE OF THE WHOLE OCTOBER 27, 1998 Mayor Farley called the meeting to order at 6:21 p.m. Present at the meeting were: Trustees Paul Hoefert, Richard Lohrstorfer and Irvana Wilks. Trustee Timothy Corcoran arrived at 6:28 p.m. Trustee Daniel Nocchi arrived at 6:49 p.m. Staff members present included Assistant Village Manager David Strahl, Finance Director Doug Ellsworth, Deputy Finance Director Carol Widmer, Human Services Director Nancy Morgan, Bi -Lingual Social Worker Nina Perrino and Village Nurse Peggy Florey$ Approval of Minutes from October 13, 1998. Motion made by Trustee Wilks and Seconded by Trustee Lohrstorfer to approve the Minutes. Minutes were approved. None. Mayor Farley provided a general overview of the Budget process concept. Assistant Village Manager Strahl provided an overview of the Budgetary process highlighting the various steps, which have led to this 'first meeting with the Village Board. Two other Committee of the Whole meetings will be devoted to Budget discussions. He stated the Budget is projected at approximately $66 million for 1999. Of that amount, 55.5% is devoted to operating expenditures with 26% for capital expenditures, 7.2% debt service, 6.4% internal service funds and 4.5% pension funds. The Budget itself is projected to increase 13.6% over 1998. Of the major expenditure items highlighted, the operating portion of the Budget is projected to increase 3.7%. The capital portion of the Budget is projected to increase by 52.5% primarily due to downtown redevelopment projects projected for 1999. He also highlighted the fact that Mount Prospect has maintained its position as the lowest cost for municipal services per resident in the annual City of Park Ridge survey. Mount Prospect expenditure per capital was $820 while the mean was $1,057. In comparing the number of full-time employees per 1,000 residents, Mount Prospect has 5.38 employees per 1,000 residents while the average was approximately 7.92 employees per 1,000 residents. Projected salary increases were set at 3.5%. Four new positions are included in the Budget document; a Police Sergeant, Accountant, Plan Reviewer and Public Information Officer. Personnel services account for approximately 25% of the Budget by expenditure object. Contractual services account for 18.2% of the expenditures. Capital expenditures making up 28%, debt service, pension, internal service expenditures, other expenditures, utilities, insurance and commodities make up the balance of the expenditures. A breakdown of the Budget by Department or service areas shows Village Administration (Finance, Village Managers Office, Village Clerk's Office and MIS) accounts for 8.8%,amount of the budget. Community Development is at 4.7%; Human Services is 17%; Police Department is 23.7 Fire at 18.4%, Public Works at 43.8% and Community Service .08%. The projected increases by each Department include the following: Village Manager 24.4% Television Services 3.2%) Village Clerk (41.6% Finance 5.9% Community Development 3.5% Human Services 15.8% Police 2.8% Fire 1.7% Public Works 4.5% Community Service 2.0% It is important to note that the increase in the Village Manager's office is primarily due to the transfer of the Newsletter function into a new service group entitled, Public Information, to help cover the cost of the Public Information Officer. There is a corresponding decrease in the-Villa'ge Clerk's Budget to account for this transfer of responsibilities. The Human Services increase is due to the request for the enhanced Mentor Program and that is solely dependent on obtaining a Grant from Northwest Community Hospital. Finance Director Doug Ellsworth presented an overview of revenue sources. He stated the Village enjoys a diverse revenue stream. He stated the Budget includes a projected increase of 4% for water and sewer rates and a property tax increase of approximately 3.5%, however, due to an anticipated reassessment, the actual rate is expected to decrease slightly. He stated that the various components of the property tax levy include the corporate, garbage, debt and pensions. The corporate and the pension amount of the levy are expected to increase 5.6% and 4.2%© respectively, He also pointed that the bulk of property taxes goes to education; approximately 4%©. The Village only accounts for 9.4% of the typicalproperty tax amount. He stated the sales tax revenue for the Village has been relatively flat since 1990 but has increased substantially over the past several years. This increase is due to the improved economic conditions and a number of significant retailers coming into the Village, The State of Illinois has altered its method for calculating State Income Tax, which has allowed the Village to enjoy an increase in the amount of income taxes provided. The Village typically collects approximately $6.8 million in Sales Tax annually and this amount is slated to increase 2%* for the nextyear's budget. Human Services Director Nancy Morgan provided ageneral overview of the services provided by the Human Services Department. She also reviewed the performance measures, which were created for Human Services Department. She also stated that a number of programs that the Human Services Department provides generate adequate revenue to cover the cost of those programs. She also provided an overview of the duties for the enhanced Mentor Program asproposed in the budget. She stated the proposed expansion is due to numerous requests from various schools which have recognized the value of theprogram but the limitation of the current staff person in terms of the amount of time available to devote to the program would not allow any such program expansion. Millillillillill�44 . . ...... I I I Assistant Village Manager David Strahl provided a general background on the functions of the Village Manager's office, MIS Division, Village Clerk and Television Services Divisions. He highlighted the items, which showed changes from the previous Budget year. The most significant Budget change was the transfer of money from the Newsletter account under the Village Clerk to a newprogram designation entitled Public Information under the Village Manager's office. He stated that $16,000 exists in the Budget for a Community Information Officer position which is part-time but has not yet been filled The addition of the funds from the Village Newsletter accounts with the existing money for the salary of the Community Information Officer would be adequate to convert this position to a full- time position and retitle it as a Public Information Officer. 3 04, dk a Iry 1W do 0 AW t 10 ................ General comments from the Village Board members included the following items: There was a concern raised about the reduction in training line items and the impact on staff. There were 'some questions regarding details of specific duties for the Accountant position, John Korn, Chairman of the Finance Commission, presented the recommendations of the Rnance Commission for the`1999 Budget recommendations of the Village Managers Office, Finance Departmentand Human Vic:es,- He stated. I The Finance Commission supports the request for an additional full-time accountant in the Accounting Division with a vote of 6-1. 2. The Finance Commiss't"on suorts the request for anaddition of a full-time Public In''formation Officer in the� Village Mariager's office as long as the funding for this position I S fully, accounted forby savings generated by the elimination of the part-time Community Inform, ationCoordinator position and other 1997 Budget line items. The vote was 5-2. 4 3. Finance Commission supports the request for the addition of a full-time Records Clerk in the Village Clerk's office as long as funding for this position is fully accounted for and by savings generated by the elimination of the Deputy Village Clerk position. The vote was 6-1 a 4. Finance Commission supports the request for the addition of a part-time one- half position Community Program Assistant in the Human Services Department for one year as long as the position is fully funded by Grant money. The recommendation is for one year because the current indications are the Grant money in the following years may not be in a position to fully fund the position and related programs. The position should be reviewed annually taking into consideration the available Grant money and the effectiveness of the related programs. The vote was 5-1 with 1 abstention, Mayor Farley announced the next Village Board meeting would be November 4 because of Election Day on .November 3. Trustee Wilks stated that she had experienced some trouble getting a hold of the Public Works Department earlier in the afternoon, Assistant Village Manager David Strahl stated that he would check on the phone system to see what the situation might be, A Motion was made by Trustee Hoefert and seconded by Trustee Corcoran to enter into a Closed Session to discuss property acquisition. Motion approved. The meeting was adjourned into closed session at 7:49 p.m. The Committee of the Whole was reconvened into open session at 8:27 p.m. There was no further business. Trustee Wilks made a Motion, seconded by Trustee' Nocchi to adjourn the meeting. Motion approved, The meeting was adjourned at 8:28 p.m. DS/rcc HAGEN\Cow\Minutes\102798 COW Budget Minutes.doc Respectfully submllfted,, DAVID STRAHL Assistant Village Manager 5 f Vi ag�e o P, ros,pec 6 m,m,uni y Devel pment Dpartment com�mun I Ixy Dievelopmeni Piwsentation Oufflne I .... ........ . . . ........... ---- - . .......... - --- - ------- 'V�ILL,AGE OF MO'UN'T PR,1 S'PE�CT COMMUNITY DEVELOPMENT DEPARTMENT Building Inspection Coordinator .............. Office Inspectors Supervisor (3) Village Manager Community Development Director ------- -------- Environmental Health Coordinator Secretary Housing Inspectors Interns (2) '�J'Plannlilng, Coord i nator I - Secretary Planners (2) Interns (2) The Community Development Department consists of three divisions.- Building Inspections, Environmental Health and Planning. The Community Development Department consists of 18 full time employees, I part-time and 4 seasonal employees. I VILLAGE OF MOUNT PROSPECT 1012 a m The Community Development Department is responsible for administering zotu*ng and development codes to ensure orderly development and redevelopment within the Village. Also, the Community Development Department reviews plans, issues permits and performs the necessary inspections to ensure adherence to proper construction and design codes. The department is fiw&er responsible for health, housing, and property maintenance inspections to protect the health and well being of residents, Implemented the Multi -Family Interior Inspection Program providing a systematic approach to inspecting rental umts in the Village. The program also served to educate owners and tenants concerning property maintenance code requirements, Worked With multiple family property owners to improve living conaitions in various apartment complexes, through use of aggressive code enforcement. Assisted the Ec6norm*c Development Commission's retaining and attracting businesses and marketing the Village. Gave partici attention to bwin=es in the Kensington Business Center, which saw a reduction in its vacancy rate. vo Developed promotional materials and updated forms to mist residents and businesses in the permit process. ,Adopted a formalized Streetscape Program for the Central Business District and initiated first phase of improvements,, #I& 7be program involves streetlight, sidewalk, and other infrastructure improvements., Completed Strategic Plan for Downtown Mount Prospect, Plan was adopted as an element of the Comprehensive Plan and used to prepare the Request for Proposals for interested developers. Worked with selected developer and property owners to implement downtown redevelopment objectives of the Strategic Plan. Worked With residents, developers, and property and business owners to revamp the development approval processo Implemented "customer friendly" enhancements to permitting and *Inspection procedures. Formalized multiple-faMily interior *Inspection program into regular schedule of department activities. Increased compliance with the property maintenance code and appearance of the Village by focussing on targeted areas, 4 VILLAGE OF MOUNT PROSPECT 1999 BUDGET 0) M -A or A W I Conducted a program with a local school to educate students about planning and development. Students participated in a downtown plamu"ng process and prepared their own plans for downtown Mount Prospect. Directed rehab of Mount Prospect train station and secured vendor to sell coffee, pastries, etc. to commuters and other shoppers* 0 Implement a computerized perrm*t traeldng system to fitrther reduce the permit review period, and hnprove overall, level of customer service. Work with Illinois Department of Tmnsportation to investigate possible development of "ring road" concepts at Rand Road and Route 83. 1 Conduct another planning and development program with local schools. Continue to 'Identify and 'Implement customer service enhancements to all department activities. Oversee ongoing downtown redevelopment program* Research and secure Federal and/or State grants available for department related programs. Initiate commercial corridor improvements program and implement enhancements at one or more sites. Conduct a neighborhood planning program in an area of the Village that would benefit from short term "improvements and a long range maintenance program. Implement a presence ons lwernet page, for the department, includinggeneral, iinor mationabout services, application forms, and people to contact. Promote property maintenance M* single-family areas through educational mailings and other programs, R Com,munity Development Dewlftart,ment p Budget lights 0 Q, Contractual ■ 'Training/Dues ❑ U tilities 0 Supplies Uommunity Development Department - 1999 Budget Proposed New StaffPosition — Plans Examiner Ole The Community Development Department (in conjunction with Public Works and the FiRl Department) spent the year "Investigating ways to enhance the development and buildinE, permit review proicessesO One finding of that analysis was that the Building vivision coul( Ill p 'de better customer service by addiniz a Plans Examiner for 1999 and beyond. Thih rovi 'l person would review all bung permit applications, allowing the building inspectors t( conduct a greater number of inspections each day and to assist With more residen 14 01 40 # inquiries. This would relieve residents of the need to also travel to the Planning Divisiol and Engineering Division (in the Public Works Building) tor simple permitslll; Note that thit more basic engineering reviews would be done by this person, freeing up staff tn*ne 'in tha Department. The starting salary range for this position would be approximately $40,00( NNE= pl!l q I pq pii�� ii I Conduct reviews for building, zom*ng, and engineering compliance, and sign -off on all walk-through permits. 2) Conduct plan reviews (structural, electrical, plumbing and engineering) for major building projects. Prepare correspondence to applicants regarding the findings of reviews. 3) Assist the public, architects, developers and contractors with questions related to building codes and approval procedures. 0 # 4) Review plan submissions for completeness and calculates plan review fees. 5) Serve as contact person for appl 1*6 ants throughout the review procesl All IIIJK�a 7) Coordinate with other Village Departments 'involved in the development process'. 8) Assist Office Supervisor in management of counter personnel 9) Conduct site development reviews for minor development projects. �Y � s w wgry AAA%LVt IlIaLIVII zlystems (Computers and Techno Records Section' 9Y) Management I Document & Warrant Control Uniform, Reporfi Property Control Unit Propel Control Court Liaison Un -t Court Liaison and Case Disposition Subpoena Reporting .� 5 0 C/) ce.0 04 < Y. w j (L) M 0 uj cn 0 0 uj 6M w "i q< w j ul LUCE z.J Z Co O''m Ca r` 0. CV) W. f 0 X U)0' iMMIM wW 0 0 LL F=)2 wpow LU CL w " + UJ Q VM ruLy+�.� 'w Co a. CL tu W. WON """ w � «... (' 0 w C4 0 ,,,,Cr. I I 0. Lu CL zw ,, LLJ LLJ uj -* � 2 « r um 0 0 CL 0 uj :CO) CW) 0111 I.' i Nw- CL ,,,gyp ""'"' j 0. z z im w Z 0 2'LL" uj tu w (A (D * C4 "uiCl) Eli tL OMO z 0 CL cc tu< �a - CL ,,. cl LL ' I W ck:.""" 0 L1. 0>w team�".'"".:fthi w ' U. „" = cn 0; All Obtainreaccreditation from the Commission on Accreditation for Law Enforcement Agencies (C.A.L.E.A.). 'Install laptop computer workstations in several of the marked patrol squad cars 'I to replace the cur -rent, obsolete mobile data terminals inthe cars now. • Improve department efficiency and productivity by having patrol officers complete field case reports Using a -word processing program installed on the in - car laptop computer workstations. • Develop and conduct a promotional process for the rank of police sergeant,,.. • Establish a Police Recruit Officer Eligibility List,,, ', Fully implement the Criminal Apprehension and Booking System (C.A.B.S.) by connecting it to the Cook Countywide area network and thereby M*creasM*g the speed at which arrest booking information (arrestee's fingerprints and mug shot) will be transmitted, checked, verified and logged into federal, state and local criminal history files. I� -5- Efficiency Measures� for 1997 With Data for Comparable, Comm� unities Comparable Communities Mount Sample WWWW" WIN Service Measure Prospect Size Response Time Time from Dispatch Previous Year 3.9 5 3.0 13.2 5.9 Part I Crimes Crimes per (Serious) 1,000 Population 29.7 5 22.6 43.0 34.3 Previous Year 28.5 5 25.3 42.7 33.9 Part If Crimes Crimes per (Property) 1,000 Population 95.4 5 58.2 131.9 99.2 Previous Year 125.3 5 78.7 129.5 102.6 Traffic Law Citations Enforcement per Officer 99 6 92 340 144 Previous Year 133 6 115 170 133 % Change from Previous Year -25.6% -- False Alarm Number of Response False Alarms 21126 6 11363 41253 31075 Previous Year 2j151 6 1 t358 41308 3j022 Sworn Strength Officers per 1,000 Population 1.50 6 1.39 2.93 2.07 Previous Year 1.50 6 1.40 2.90 2.15 Department Staffing FTE's per 1,000 Population 1.95 Previous Year 1.96 6 1.87 3.65 2.59 In Minutes . . . ........... .... FIE -LD OPERATIONS PR1JL10ft;ED'UREb JO&B INVENTORY MOUNT PROSPECT POLICE DEPARTMENT ........... 13. Maintaining discipline of subordinate personnel inaccordance with applicable orders, ordinances, statutes rid rules. 14. Exercising effective leadership. supervision and communications consistent with, a desired shift environment to e-nsure achievement of shift objectives. 15. Resolving problems on the shift in order to maintain harmonious shift relations. 16. Assisting in the preparation of the department's annualbudget by identifying manpower, equipment and program needs. MOST FREQUENTLY PERFORMED DUTIES: 1. Supervising the activities of patrol officers and community service officers by monitoring work, offering assistance and -guidance and giving direction to ensure jeve Me, nt Offf d epor l l ndobjectives. rt i ng, Ch eck o �,-,per"funa" Nih1g,of all equipment assign ed to the shift. c elln,dUg,,,,,an,d 'azs�'''a", I Offii:gn ,inP 'trcers and comunity service officers. Po,'d in -g' full nd:, 0 rvit'formation in a timely manner to subordinate and superior personnel through written and verbal communications. 5. Evaluating the job performance of subordinate personnel and providing feedback to them using formal and informal processes to improve performance and identity training needs. 6. Conducting roll call training. 7. Making operational ass,ignments . ........ 8. Man'a'ging the work schedules, including attendance considerations of shift personnel. 9. Reviewing reports, tickets, and operational documents. SKILLS/KNOWLEDGE/ABILITIES REQUIRED: 1. Strong written and oral communication skills. 2. Strong leadership ability. 3., Abil"Ity't +0,;p co n"'fidlently', under stroys. ' etfotm 4. "Thoroughwork"' "d, i [ ng, kn,, 10 OW g... !,16fa:,pplibe statutes and ordinancos. 91" -So' * probl'J"'m, win, ""Ift" 11, 10, 6. Tborough knowledge 'of departmental rules, regulations, policies and procedures. 7. Ability to remain objective. 8. Good planning and organizing skills. 9. Ability to work effectively with co-workers. 10. Ability to maintain confidentiality in all matters of the police department. MINIMAL TRAINING AND EXPERIENCE RECOMMENDED: 1. Three years in the patrol section, five to eightyears is preferred. W �9- �mc M1,41vok4mom MAYOR Gerald L. Farley� VILLAGE MANAGER Michael F.Janoni TRUSTEES George A. Clowes PrOS, C�t� VILLAGE CLERK Timothy J. Corcoran 00'n e Velma Lowe Paul Wm. Hoefert Richard M. Lohrstorfer Community Development Department Phone- 847/818-5328 Daniel A. Nocchl Fax: 847/818-5329 Irvana K. Wilks 100 South Emerson Street Mount prospect, I ll*nol*s 60056 TDD: 847/"392.6064 AGENDA MOUNT PROSPECT ZONING BOARD OF APPEALS MEETING L OCATIO : MEETING DATE & TIME: Senior Center Thursday 51 South Emerson Street November 1, 1 Mount prospect, IL 60056 730-p.m. I. CALL TO ORDER 1I. ROLL CALF 111. APPROVAL OF MINUTES — Minutes of October 22, 1998, 1998 meeting A. ZBA- 17-98 2200 S. Elmhurst Road IV, NEW BUSINESS ZBA-18-98 1 412 Birch ]: riv Variation to r .s the required 30' front yard setback B. ZBA - 19-98 1224 Greenacres Lane Variation to increase the maximums width th f a driveway V. QUESTIONS AND COMMENTS V1. ADJOURNMENT Any i a ividu whov�oul lik t+ attend this meeting, but because is it t needs someaccommodation' to participate, should contact the Community Development 1 p rtm t at 100 S Emerson, Mount Prospect, IL56, 84 7-39 -6000, Ext. ,53: 8, ..T1 #847-392-60640 MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT ZONING BOARD OF APPEALS ZBA CASE NO. ZBA-17-98 Hearing Date: October 22, 1998 0 PETITIONER, Moti Agarwal/Avani* Hospitality, Inc. 9350 Neenah St. Morton Grove, IL 60053 SUBJECT PROPERTY: 2200 South Elmhurst Road PUBLICATION DATE: October 7, 1998 JOURNAL/TOPICS REQUEST: Conditional Use approval for a 100 -room Hotel (Country Inn & Suites) and a Variation to permit a 39' height for the proposed structure. MEMBERS PRESENT: Michaele Skowrqn, Chairperson Leo Floros Arlene Juracek Elizabeth Luxem Richard Rogers 0 ABSENT, Ronald Cassidy Marshall Ponzi INTERESTED PARTIES: Micah Nathan Himanshu Modi Moti Agarwal Dashmi Patel, MD Norman 'Doberman Greg Trapani Chairperson Michaele Skowron called the meeting to order at 730 p.m. Minutes for the September 24, 1998 meeting, Case No. ZBA- 16-98, were approved by a vote of 4-0, with one abstention by Ms. Juracek. Chairperson Skowron introduced Case No. ZBA- 17-98, Country Inn & Suites, a request for approval of a Conditional Use for a 100 room Hotel and a Variation to permit a 39' height for the proposed structure. Jeff Perkins, Planner, was sworn in and introduced the proposal to develop a Country Inn & Suites at the southwest comer of Elmhurst Road and Midway Drive. He said the proposed three story building would contain 66 hotel rooms and 34 suites. Mr. Perkins informed the Board that revised plans had been received and asked if everybody had received copies. He explained the plan has undergone several changes, none of which greatly alters the original submission. The proposal still consists of 100 total rooms and 110 parking spaces. The applicant altered the floor plans somewhat and most of the requirements and comments listed in the memo to the Board have been addressed: 1. Prior to building permit 'issuance, the applicant shall submit engineering and drainage plans for the site, meeting all requirements of the development code. 2. Prior to building permit issuance the applicant shall submit building plans meeting fire prevention code for sprinklers, standpipes, fire alarms and fire hydrants. Zoning Board of Appeals BA -17-98 Michaele Skowron, Chairperson Page 2 Mr. Perkins said the applicant had not yet submitted these plans. 3. Limit the existing entrance to Elmhurst Road to right in, right out only. Provide appropriate signage and striping. Mr. Perkins said this has been completed. 4. Modify the exterior materials to make brick, stone, or similar material the primary building finish materials and limit the use of Dryvit and vinyl siding to accents. Mr. Perkins explained that some offsets have been added to the four elevations of the structure to add visual interest and the forward portions have been changed to brick. The elevations are much unproved, but we still have some concerns with the Elmhurst Road elevation, The applicant has colored elevations and will review those with you in his presentation. He showed photos of the original proposal and a several photos he had taken. 5. Submit final landscaping plans meeting the requirements of Article XXIII of the Zoning Code and including the following additions: a. Provide screening material, either a masonry or wood fence or a continuous hedge a minimum of six feet high along the south property line. b. Provide additional landscape material in the form of shrubs and ornamental ground covers along the north and east property lines (adjacent to Elmhurst Road and Midway Drive). Mr. Perkins stated that no Landscape plans have been submitted. Full landscape plans will be required with the building permit application. 6. Prior to Village Board review, the petitioner shall revise the development plans and resubmit 15 copies to the Community Development Department for review and approval. The required revisions shall be as follows: a. Add a landscape island at the north end of the parking rows to the east of the building. b. Adjust the parking spaces at the east, north, and west perimeters of the site to remove the 2' overhang of parking spaces from required setback areas. c. Replace the eastern two parking spaces at the northeast comer of the site with a landscape area and add three spaces to the north end of the eastern parking row. d. Extend the sidewalk at the east end of the building to the parking area to the east. e. Provide parking blocks for the head-to-head parking stalls northwest of the building. Mr. Perkins pointed out these five requirements had been met. f Provide appropriate signage and striping details for handicap accessible parking spaces. Mr. Perkins said the plans show signs and striping but petitioner will need to show more detail with the building permit application. g. Show existing right-of-way widths adjacent to the site on the site plan. Zoning Board of Appeals ZBA-17-98 Michaele Skowron, Chairperson Page 3 1 Mr. Perkins said this had not been completed to date. h. Show entrances and exits to both sides of Elmhurst Road adjacent to the site. Mr. Perkins said this was done. i. No external equipment for I air conditioning or the swimming pool 'I's shown on the plan. a , Show locations of such equipment and screening provisions. Mr. Perkins said this 'item would not be necessary because the A/C units are individual for each of the rooms and will be screened with vinyl lattice. Pool equipment will be in an inside mechanical room. j. Provide a lighting plan and details of proposed fixtures. Mr. Perkins said this item will be required with building permits. Himanshu Dodi, 3036 Pawtucket, Northbrook, IL was sWorn in. He said it was his experience that all brick buildings were boring and he felt the use of Dryvit added a character of hospitality. He said there would be a seven foot brick base and six brick towers, three in front and three in back. The exposure to Route 83 would be brick and Dryvit. He stated he is building and/or remodeling fifteen other franchise hotels in Joliet, Lombard, Addison and Champaign and using Dryvit on those. Dr. Dashmi Patel, 6401 Hoffman Terrace, Morton Grove, IL, was sworn in. Dr. Patel is the senior partner in this project. He said he has several partnerships with various partners and hotel franchises. Dr. Patel said he builds the first floor of his hotels at ten feet, the second and third floors at nine feet, and does not al -like to put a flat roof on the hotel; that is why the Variation to allow a height of 39' is required. Board members questioned Dr. Patel about an on-site manager and employee training. He answered that aq 1 40 the on-site manager would be a part owner and that the franchise provided intensive training which would be complete by the time the hotel is built. Greg Trapani, 1800 E. Northwest Highway, Arlington Heights, IL, was sworn in. Board members asked him his opinion of using Dryvit for the hotel. He explained that Dryvit is a good choice when it is installed properly. They have built thirty hotels, twenty-five with dryvit-type products. Chairperson Skowron closed the hearing for this case at 8:25 and read the requirements for permitting a Conditional Use, and the requirements for allowing a Variation (Section 14.203), to the members. After discussion, Leo Floros moved to approve the requests for Conditional Use and Variation, retaining conditions I through 6. Arlene Juracek seconded the motion. Richard Rogers moved to amend the motion to 'Include wording to include 80% brick to the hotel fagade. Elizabeth Luxern seconded the motion. I 1• 1 Fal%%4*3 0 NAYS, The Board then voted to approve the requests as modified. Upon Roll Call: AYES: NAYS: Skowron, Juracek, Luxern and Rogers Skowron, Floros, Juracek, Luxem and Rogers None Zoning Board of Appeals .SBA -1'7-98 Michaele Sk-owron, Chairperson Page 4 The motion was approved 5-0. Chairman. Skowron announced this case will go to the Village Board Tuesday, November 4, 19980 Arlene Juracek made motion to adjourn, seconded by Richard Rogers. Meeting was adjourned at 8:40 p.m* Barbara Swiatek, Planning Secretary ff P js anner H:\GEN\PLNG\ZBA\ZBA1798 Min -Country Inn.doe VILLAGE CLERK ALL COMMITTEE OF THE WHOLE E N DA Meeting Location: Meeting Cate and Time: Mount Prospect Senior Center Tuesday, October 27, 1998 50 South Emerson Street 61-00 P.M. 1. CALL. TO ORDER - ROLL CALL. Mayer Gerald L. Farley Trustee George Clowes Trustee Richard L ohrstor#fer Trustee Timothy Corcoran Trustee Daniel Nocchi Trustee Paul Hoefert Trustee Irvana wills li. ACCEPTANCE F MINUTES OF OCTOBER 13, 1338 Ill CITIZENS TO BE HEARD IV 1999 BUDGET DISCUSSION Opening Remarks - Gerald L. Farley, Mayor Budget Overview --tail Strahl, Assistant Village Manager Budget Revenues -- Douglas Ellsworth, Finance Director Human Services Department - Nancy Morgan, Director Village Administration - David Strahl, Assistant Village Manager Finance Department -- Douglas Ellsworth, Director V. ,ANY OTHER BUSINESS INESS VI. ADJOURNMENT *For these wishing to call In with questions or comments during the Budget Hearing, please dial 0- 9* • i i s r& A • •i►- HAGEN' ow Agenda\102 9 BUDGET Agenda.doc B'U'DGET OVE, 'E'W ,,PREVEN7A7WNOU • Budget Concept • Budget Process • Revenues • Expenditures I B'U�DGET OVE IEW BUDGETCO T * Financial Plan for Allocating Resources Includes Revenues and Expenditures * Budget Act, not Appropriations Ord, * Organized by Cost Center * Includes Forecast Budget pq 1*O[r5'O`U1G,ET 0 vE I�Ew B"6ETPROCM • 1999-2003 Capital Improvements Plan • Mid -year Budget Review • Departments Submit Requests * Finance Department Summarizes • Finance Dept. Prepares Revenue Estimates • Manager Reviews and Revises Requests • Proposed Budget Prepared • Finance Commission &Committee of the Whole Review Proposed Budget • Village Board Approves Budget • Final Budget Document Published 0 Total Proposed Budget: $66.0 million; Operating Capital Debt Payments Internal Service $ 36.6 million $ 17.4 million $ 4.7 million $ 3.0 million $ 4.3 million up 13.6% over 1998 + 3.7% +52.5% +23.2% +19.7% M 16.0% B'UDGiFIT, 0 E VIP..Jn v IE'W 1999 B"G'ETSL31M4RY 1999 EXPENDITURES Summary of Capital Spending: Downtown 11 Redevelopment 8.3 mi i4) Ilion Street Improvements $ 4.9 million Flood Control $ 1.1 million Melas Park Improvements $ .3 million Residential Street Lights $ .5 million Vehicles and Equipment $ 1.5 million Computers $ .1 million Miscellaneous $ . ..... . .7 million Total $17,q. million BUDGET BREAKDOWN (IN THOUSANDS) CAPITAL BUDGET BREAKDOWN (IN THOUSANDS) 1999 1993 Increase Percent Bud et . Budget 2ecce sed Chan e Operating 360592 35,268 1,324 3.7 Capital 17,420 110425 51995 52.5% Debt 41727 31838 889 23.2% Pensions 21985 21494 491 19.7°x, Internal Service 4,240 51046 806 -16.0° Total 6519+64 581071 71893 13.6% CAPITAL BUDGET BREAKDOWN (IN THOUSANDS) 1999 Misc. Improvements includes $600,000 transfer from General Fund to Capital Improvements Fund. W 1999 1998 Increase Percent Budget BW22.t. ecr Chan e Downtown Redev. 8,312 10556 +61756 434.2° Street Improvements 41917 51601 (684) -12.2% Flood Control 11051 21367 (11316) -55.6% Melas Park Improve 300 300 #DIV/O! Street Lights 476 476 #DIV/O! Vehicles and Equipt 1,540 11630 (90) -5.5% Computers 71 146 (75) -51.4°x► Misc. Improvements 752 125 627 501.6% Total 17,419 11,425 5 5, 994 52.5° 1999 Misc. Improvements includes $600,000 transfer from General Fund to Capital Improvements Fund. W 1 I ' WRIM *46*4 w -0 z I - 010 10 Salary Increases Proposed: 3.5% a T 0 IE'W ,B"GETSL�I�RY TOTAL BUDGET BY OBJECT: (In 000's) P] Percent Amount of Total Personal Services 165607 25.2% Employee Benefits 45402 6.7 Other Employee Costs 309 0.5 Contractual Services 12,015 18.2 Utilities 445 0.7 Insurance 299 0.4 Commodities 909 1.4 Capital Expenditures 185654 28.3 Debt Service 45727 7.2 Pensions 2,985 4.5 Internal Service Exp. 45240 6.4 Other Expenditures 372 0.5 Total Expenditures652964 100.0% P] BU'DGE�T Mr IV O'v E B"GETSU�,RY OPERATING BUDGET BY SERVICE AREA (In 000's) Percent Amount of Total Public Representation 94 0.3% Village Administration 2,492 6.8 Community Develop. 1,726 4.7 Human Services 618 1.7 Police 8,681 23.7 Fire 6,744 18.4 Public Works 161)028 43.8 Community Service 209 0.6 Total Expenditures 36:1592 100.0% 10 BU'DGET'O'VE�, 'Ew BUDGET SLIAIM4RY OPERATING BUDGET BY SERVICE AREA (In 000's) Public Representation Village Manager Television Clerk Finance Community Develop. Human Services Police Fire Public Works Community Service Contingencies Total Expenditures 1998 1999 Percent I BudgetIncrease B'udaet... . 11 $ 94 $ 94 0.0% 754 939 24,5 189 183 (3.82) 243 142 (41.6) 15159 1,228 5.9 1,667 15726 3.5 533 618 15.8 83441 85681 2.8 6,634 65744 1.7 15,338 16,028 4.5 205 209 2.0 10 01(00.0) $35 ,268, $363592 3,7% BUDG�ET 0�VE,".RV116,,EW B"GETSVMM4,,RY OPERATING EXPENDITURES BY OBJECT: (In 000's) Percent Amount of Total Personal Services 16,607 45.3% Employee Benefits 4.A02 12.0 Other Employee Costs 309 1.0 Contractual Services 12.4015 32.8 Utilities 445 1.2 Insurance 299 0.8 Commodities 909 2.5 Capital Expenditures 13234 3.4 Other Expenditures 372 1.0 Total Expenditures 36.5-9-2 100.0% 12 VILLAGE OF MOUNT PROSPEC 1999 Budget Revenues and Other Sources (4.5%) Licenses & Permits (6.9%) Investment Income (7.6%) Other Reve: (9.7%) Intergovt Revenue (14.0%) Property' 13, (15.1%) Other Sources �03 7.8%) Service Charges BUDGET� OVE,"RVIIE'W ITIV TOTAL REVENUESBY SOURCE (In 14 Percent Amount Increase Property Taxes 9,418 3.5% Other Taxes 16,462 3.3 Licenses, Permits 3,061 6.1 Intergovernmental 65522 3.4 Investment Income 45628 (4.3) Service Charges 11,996 1,8 Miscellaneous 42283 0.6 Subtotal 56:370 2.3 Transfers 826 9.3 Loan Proceeds 10>171 130.8 Sale of Property 60 9.1 Total Revenues 67.1427 11,8% 14 Garbage Debt Pensions Total BUDGE,T "fTNM PROPOSED PROPERTY TAX LEVY (In 000's) 1997 Lew 1998 Le Chanee $4,937:A64 $9,155A932 15 4.2% 3.5% VILLAGE OF MOUNTPROSPECT 1999 Budget Wbere Property Taxes Go (63.9%) Education (10.4%) Cook County (0.9%) Township (6.5%) Water & Sewer Districts 1 Culture & Recreation (9.4%) Village of Mount Prospect VI VILLAGE 1999 Budget Sales Tax ji .... . .. . . . .... .... . . . . . ................................................................................................................................................ . . . . . . . . . . . . . . . . . . . . . . . . .- - - - -------- - VILLAGE OF MOUNT PROSPECT 1999 Budget State Income Tax In Thousands JLN, V'IE,W BUDGET OVE, "�MNUU RMNALMIJ Sales Tax $6.8 million Home Rule Sales Tax $2.7 million (Flood &Street Imp) Utility Tax $2.9 million Vehicle Stickers $1.4 million Income Tax $3.7 million Water & Sewer Rates $5.6 million Refuse Charges Bond Proceeds $10.2 million 19 +2% +2% +1.5% no change +6.9% +4% no change +132% MINUTES COMMITTEE OF THE WHOLE OCTOBER 13, 1998 Mayor Farley called the meeting to order at 7:39 p.m. Present at the meeting were: Trustees George Glower, Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Daniel Nocchi and Irvana Wilks. Staff members present included Village Manager Michael E. Janonis, Assistant Village Manager David Strahl, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Village Engineer Jeff Wulbecker, Project Engineer Joel Michalik, GIS Analyst Leanne Brehob and MIS Coordinator Joan Middleton. 41 Approval of Minutes from September 8,19981 Motion made by Trustee Hoefert and Seconded by Trustee Nocchi to approve the Minutes. Minutes were approved unanimously,, A. . . ....... . . ... ZAK. awk , 7"WA- ........... Michael Moran, President of the Mount Prospect Chamber spoke. He stated that he was present with the Manager from the Mount Prospect Wal-Mart to honor the owner of Little America Restaurant James Revel with the Community Leader of the Year Award and the Sam Walton Business Award. Rob Winkle, the Store Manager for the Mount Prospect Wal-Mart, spoke. He stated the Sam Walton Business Award is based on service to customers and positive business attitude. He has a $500 donation to the Mount Prospect Chamber in Jim Revel's name on behalf of Wal-Mart.. Mayor Farley extended his congratulations on behalf of the entire Village Board for the Award to Mr. Revel. F4111UNO."14-41101 Deputy Public Works Director Sean Dorsey provided an overview of the progress to date on the GIS system development. He stated the GIS typically is the link between the database and Sidwell maps. He stated a conversion of a vacant position allowed the Public Works Department to hire a GIS Analyst without adding any persons to the authorized staffing levels. GIS Analyst Leanne Brehob spoke. She provided a general overview of the job process to date including information regarding the steps necessary to create a geographic base map. She stated that she has been involved in planimetric conversion of map information into a single map with numerous layers of information to create a single digitized map. She also stated that much of the work involves digitized Property Tax 'Information and standardizing Village addresses. She stated that one major drawback has been the need to convert inconsistent layers of information into a single comprehensive layer, Deputy Public Works Director Sean Dorsey provided a general overview of the examples of how the data could be used in relation with the maps. Village Manager Janonis stated that this presentation should give the Village Board an appreciation of the development time necessary to make GIS usable for Village staff and ultimately the general public. General comments from the Village Board members included the following items: There was a question regarding direct benefit to citizens and how the GIS information would speed the review process. There was extensive discussion as to what information would be part of the public domain eligible for Freedom of Information requests. There was some concern over the amount of information, which would be available and possible uses py commercial entities. Deputy Public Works Director Dorsey responded by stating that the staff has a policy under development and will continue to refine it to address the issue of what information is available to the general public. This item was presented for information purposes only and required no action of the Village Board. 2 Assistant Village Manager Strahl provided a general overview of the progress of various computer projects as outlined in the Village computer vision. He also stated that Village Internet and outside e-mail has been a critical element of the vision and this proposal, as outlined by the MIS Coordinator, will make this a reality. MIS Coordinator Joan Middleton provided an overview of the existing infrastructure and the proposal as recommended. She stated that Internet service requires security, Internet service provider and a T1 phone line. She stated the firewall would be set up to interpret all traffic to determine whether information will be allowed to pass through to the users. She also stated the firewall separates outside traffic from current LAN traffic. She stated that once the Web server is put on line, it would connect directly to the firewall. The firewall is a piece of software that sits on a stand-alone PC and uses user authentication and Encription technology. A virtual private network would be linked to the Village Hall and the Village LAN to route traffic as it is received. This Virtual Private Network (VPN) would allow remote fire stations to use the Village LAN on a temporary basis. She stated this proposal also includes monitoring software, which would monitor all Internet access through a central location. She recommends the purchase of an ISP on a short-term basis so that ISP status can be re-evaluated to determine if additional costs can be reduced. She stated that the start-up cost would be approximately $23,000 and monthly reoccurring costs would be part of the overall project. She stated Internet use is becoming more and more common as a way to obtain information and conduct research, Village Manager Janonis stated that he thought this project is part of the overall vision and a need to move in this technological direction is necessary to maximize the use of staff time. General comments from Village Board members included questions regarding Encription and security issues relate ' d to dialing into the Village networ1k. There was also a question regarding the Internet monitoring software and the Village Home Page location, Assistant Village Manager Strahl stated that the location of the Village Home page, while still at NorthStar Net, may eventually be moved due to limitations regarding e-commerce requirements. General consensus of the �flllage_Board was to consider the purchases as outlined In the staff report for consideration at the October 20, 1998 Village Board meeting, 0 �3, t AL#4�1 L .. . ........ . Village Engineer Jeff Wcul becker stated that the Village is in the second year of a Ten -Year Street Reconstruction Program. He stated that considerable progress has been made since last year and the number of streets necessary for reconstruction is decreasing as illustrated in the maps provided. He stated a decision was made to focus efforts during the first five years on reducing the number of streets, which need to be reconstructed and review street condition annually. He stated there would be a need to increase the number of streets for resurfacing through "increased maintenance necessary in the last five years of the program. He stated staff is currently experimenting with a number of alternative pavement techniques and is currently ahead of schedule because of favorable bids in completing this project. General comments of the Village Board members included the following items: There were questions regarding whether the resurfaced streets deteriorate faster than projected and how well the experiments alter thisprojection, Village Engineer Wulbecker responded by stating that staff generally looks at a 20 -year average life per street and experience has taught them what techniques are best along with how street trenching should be addressed to minimize deterioration. ........ ... 11 Alli, I - Trustee Hoefert acknowledged that this evening's meeting coincides with his 19th wedding anniversary and wanted to publicly thank his wife for the one rose provided to him at the dais this evening and would like to thank his wife for all of her support during all the years he has spent involved in Village government, Trustee Clowes stated that he would recommend that the Village Board consider modifying its procedures to formally acknowledge Veto power of the Mayor as illustrated by the recent change in the floating Coffee with Council. He stated the action by the Village Board last week set forth a change in organization which the Village Board has not previously addressed whereby the Mayor has Veto power over Village Board decisions. He stated an informal vote by the Village Board a year ago showed a majority of the Board supported the Coffee with Council at a single location; now a number of Village Board members have changed their vote to coincide with the Mayors apparent Veto power. He stated that if the Village Board i& not going to formalize the Mayors Veto power, then the Village Board violated its own policy regarding the decision process. 4 Trustee Nocchl stated that he is not supportive of a Mayoral Veto without override provisions and stated that both sides of this issue were both a little wrong and a little right, but this issue needed to get this resolved. At 9:23 p.m., a Motion was made by Trustee Wilks and Seconded by Trustee Nocchi to move into Closed Session to discuss property acquisition. Motion approved, The Committee of the Whole was reconvened into open session at 10:20 p.m. Trustee Corcoran stated that he is forwarding a memorandum to Village Board members to consider a revision in the Budget process to avoid extensive line -by-line analysis by individual Village Board members. Trustee Hoefert stated that the Village Board needs to focus on strategic decision process of the Village Budget *process, There being no further business to be discussed, the meeting was adjourned at 10:32 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/rcc H:\GEN1CQw\Minutes1101398 Special Board & COW Minutes.doc 5 MR4UTES FLOATING COFFEE WITH COUNCIL SATURDAY, OCTOBER 10, 1998 94-00 A.M. VILLAGE HALL, 100 S. EMERSON STREET The meeting was called to order by Trustee Timothy Corcoran at 9:00 a.m. Also present was Trustee Paul Hoefert. Representing staff were Village Manager Michael Janom*s and Police Chief Ronald Pavlock. Village residents in attendance were: Chris Lenz, 214 N. Louis Tom Keyser, 13 S. Hatlen David Schein, 700 Ivanhoe Ted Beitoloff, 419 S. Emerson Tom Keyser, 13. S. Haden — Mr. Keyser advised those present that he has lived in the Village for 11 years and this is the first time that he had attended a meeting of this type. Mr. Keyser reported that for the past several weeks a neighbor approxn"nately a block and a half away from him allowed his three dogs to remain unattended during daytime hours. The dogs climbed up in a tree house structure and barked all day. He indicated that he had talked to the neighbor about the problem, and when he did not receive satisfaction he called the police on several occasions. He is aware that at least two tickets have been issued. Mr. Keyser has talked to the neighbors but most of them do not want to get "involved. Village Manager Janonis recommended that the matter be reviewed, and if the citations have not been effective follow up with ordinance violations that would require the owner of the ann"nals to appear in court to answer the complaint.. NOTE: This matter was assigned to Police Crime Prevention for review. Mr. Keyser's next concern was the intersection of Busse and Central Road. He "mquired as to wheiher or not there are future plans for an upgrade to that intersection. Village Manager Janonis explained there will be some near -future upgrades that should eliminate many of the problems at that intersection. Mr. Keyser finther inquired as to whether or not Busse Road would be Widened south of Central Road. Trustee Corcoran explained that in 1986 the residents along Busse Road stopped reconstruction consideration at that time. Trustee Hoefert indicated that this will be coming up for review in the future and there will be public hearings and that all Village residents who are impacted by the traffic that uses alternative neighborhood routes to avoid Busse Road should show up and give their side of the story. Trustee Corcoran further explained that when the County does upgrade roads eventually they give the road to the Village and it becomes the Village's responsibility, including the fiinding for repair and eventual reconstruction, Mr. Keyser stated that he overwhelmingly supports the Village's leaf pickup program and he would like to see it continue. Trustees Corcoran and Hoefert explained the costs, but that the Board in reviewing it at budget time has considered it a service worth paying for. Mr. Keyser asked if there will be any future upgrades to the walking signal cycle at Central and Busse. The Village Manager explained that this should take place when the intersection is reconstructed, and is extremely critical because :Metas Park is also being upgraded to 'include another two miles of walkways. Mr. Keyser stated that he is supportive of the need for a new Village Hall, but asked that the new construction be looked at with a conservative eye. Trustee Corcoran explained that the Village has been very conservative in its Village construction. Mr. Keyser inquired as to how the Park District can construct facilities such as RecPlex without a referendum when the Library must pursue their needs through a referendum. Trustee Corcoran explained that even though the Library reports their budget through the Village of Mount Prospect Board, they have set a policy that any future increases in funds or fees would go to the voters for an advisory referendum. Village Manager Janonis added that the Library does not need a referendum but, as Trustee Corcoran explained, it is a matter of policy on their part. Chris Lenz, 214 N. Louis - Mr. Lenz asked if Menards will be putting in a right -turn, lane off of westbound Rand into their property. Village Manager Janonis indicated he would have to check the plans and get back to Mr. Lenz with an answer to his question. Village Manager further responded that there are long range plans under discussion to create some sort of frontage road along of Rand to take care of those types of traffic concerns, therefore,, eliminating any direct turning off of Rand Road itself. Mr. Lenz explained a concern he had about parking in front of his house. He reported that vehicles that park on the east side of Louis tend to almost double park where Louis tapers from approxnnately a lane and a half to a full two lanes. The road is not striped and when vehicles are overlapped the Police Department on one occasion were not quite sure what action to take. They elected to wait until the owner of the vehicle M' question came out of the store and moved their vehicle. Village Manager Janom*s stated he would have Public Works review the matter with the possibility of strip*Ing the roadway directing motorists to the proper parking places. He will notify Engm*eefing and have them review the matter finmediately. This matter was passed on to Public Works for action. David Schein, 700 Ivanhoe - Mr. Schein distributed a pamphlet that described "Project Impact," a government project that calls for funding to subsidize home and business owners, allowing them to upgrade their property to withstand natural disasters. He has this pamphlet for anyone who wishes to contact him. Ted Beitoloff, 419 S. Emerson — Mr. Beitoloff introduced himself as an interested resident, and had just stopped by to see what a Coffee With Council meeting is all about. He thanked the Board Members and Staff for giving residents this opportunity. There being no further business to discuss, Trustee Corcoran adjourned the meeting at approxi 0 mately 10:1. a.m.. am 2 MINUTES FLOATING COFFEE WITH COUNCIL SATURDAY, OCTOBER 10, 1998 10:30 A.M. RIVER TRAILS PARK, 1313 BURNING BUSH ROAD The meeting was called to order by Trustee Corcoran at 10:20 a.m. Trustees present were Irvana Wilks and Paul Hoefert. Representing staff were Village Manager Michael Janonis, Police Chief Ronald Pavlock and Public Works Deputy Director Sean Dorsey. Village residents in attendance were: Rod McKenzie, 910 Boxwood Drive Susan Supergan, 1918 Pawnee Lane Robert Schuh, 1816 Tano Lane Janina A. Johns, 131 U N. Burning Bush Ross & Donna Johnson, 1009 N. Westgate Rod McKenzie, 910 Boxwood Drive — Mr. McKenzie wanted to discuss the Interior Apartment Inspection Program. He felt a recent apartment inspection was "inappropriate in that the to ection was performed when a 13 year-old was the only person "in the apartment. Village 0 Manager Michael Janonis responded that based on his *investigation of Mr. McKenzie's 'inquiry he found that Mr. McKenzie's facts may not be accurate. There apparently was an adult present. Furthermore, that particular "inspection was the result of an overcrowding complaint. It was not part of the Village's Interior Apartment Inspection Program. Trustee Hoefert explained that during the past several yi ears t was found there is a need to have a program that allows the Village to work with landlords and tenants to make sure that the quality of life in all multi -family housing meets or is above standards establi§hed by the community. Mr. McKenzie explained his concern that people who have m'unigrated to this country need to understand the purpose of Code Enforcement. This would result in their not being afraid when Inspectors or Police Officers arrive at their door. There was considerable discussion of how many of our areas have been improved through our Multi -Family, Landlord -Tenant Ordinances that have proved to be berieficial to all residents, as well as owners of the multi -family complexes in our community. Trustee Hoefert stated that there have been a multitude of programs not only on the north side of town, but the south side of town as well, that have brought about a partnership between Village Staff and residents. Trustee Corcoran emphasized that our Police Officers have attempted to work with the com amunl ty to provide a zero -tolerance on gang activity, therefore, creating, a higher standard of living in all areas within the Village. Mr. McKenzie then suggested that he and the Police Chief get together and discuss some possible co aunication misunderstandings. Chief Pavlock left the room and spent several minutes With Mr. McKenzie to assure him that the Problem Solving Officers are only there to assist the tenants and landlords of the buildings to make sure that a safe enviromment exists. Susan Supergan, 1918 Pawnee Lane — Mrs. Supergan stated she was at the meeting to give the Board an update on discussions with her neighbors and their solutions to some backyard flooding. She stated they were attempting to alleviate flooding concerns by filling in some low spots in the backyards, but now are working with the Village in approaching the problem by first acquiring the appropriate Village permits. Trustees Corcoran, Hoefert and Wilks expressed their appreciation to Mrs. Supergan for working together with her neighbors in an attempt to solve these problems, Mrs. Supergan stated that her husband has a concern about what is occurring in the Boxwood area. Village Manager Janonis explained there has been a long history of working with the community that has resulted in tremendous effort and change for the positive in the Boxwood area. Mr. Janonis stated there has actually been a tremendous amount of time, effort and money invested in this area. The efforts have resulted in assigning a Problem Solving Officer from the Police Department to the area that has led to the formation of a positive Parking Sticker Program supported by residents hiring their own private security and forming their own Neighborhood Watch Organizations. Trustee Corcoran emphasized that in his opinion Boxwood is a much improved neighborhood. Trustee Wilks added that she has attended neighborhood association meetings that have involved Police Officers playing basketball with the, local youth, and other representatives of the Village discussing solutions to some of the residents' concerns. Trustee Hoefert stated that many of the programs that have proven successful in Boxwood are now being tried in other locations in Mount Prospect. Village Manager Janonis indicated there are at least six associations in Boxwood that work with the Village Departments as well as the Park District and area schools, Trustee Wilks emphasized the importance of owners of the multi -family complexes getting Imp together to solve problems and come up with solutions that would benefit their tenants. She stated that in the south end of town there are some multi -family complexes that have at least a dozen owners and are managed by at least three companies. Trustee Corcoran mentioned that we have ordinances on the books that actually allow the Village to force building owners to upgrade their structures or face condemnation. He mentioned at least one complex in the Village that was actually condemned, but was eventually reopened after at least $200,000 was *invested in the building, Mrs. Supergan then brought up the issue of power outages in her area. Village Manager Janonis stated that the Village is continuing to monitor the outages, but Commonwealth Edison, through a tree-tri=ing program, has attempted to eliminate some of the causes they claim have led to previous power outages. Mr. Janonis stated that we are probably in a "benchmark period!' to see whether the tree trimm'leads to the elimination of a good percentage of the power outages. Ing Robert Schuh, 1816 Tano Lane — Mr. Schuh advised the Board that he has worked for the Telephone Company for over 33 years, and can assure everyone that power outages as well as phone interruptions are caused mainly by trees and/or rodents coming in contact with the lines. He then explained that he is representing the local Homeowners Association that is now dissolving and will be donating monies left in their treasury to the local School District. His neighbors feel that this money should benefit the local area. 'Mr. Schuh extended his appreciation to all of the Village Departments for all of the work they have done in maintaining a quality Village, and wanted to thank the Village Board for supporting quality programs. He did mention, however, that he had a problem with an expansion joint in the street in front of his house. He described it as a separation between the pavement and the curb where water was running into the opening and disappearing. Village Manager Janonis suggested that Public Works review the situation. Deputy Director Dorsey stated that he would have someone look at it as soon as possible. Mr. Schuh again wanted to express his neighborhood's appreciation for the services the Village provides, Janina A. Johns, 1310 N. Burning Bush — Ms. Johns wanted to express her concerns about the airport noise that has become increasingly more aggravating over the past thirty years she has lived in the Village. She feels that the noise in her neighborhood is primarily from Palwaukee, and wanted to know if there were any future plans to attempt to eliminate this problem. She is aware that the Village has been working with the Airport Authority for a solution to the noise concerns. Village Manager Janonis explained that Village Staff, as well as the Village Board, are well aware of the noise created by both ' airports and that in the Burning Bush area it may be increasing because O'Hare traffic, mainly on Sundays, has been flying over that area. Trustee Wilks explained to Ms. Johns that she needs to contact the 800 number and report the times the noise is at its loudest. She stated that Mayor Farley and she serve on the O'Hare Noise Commission, and they have found that if residents monitor the air traffic and report the specific time, the Airport Authority has a better chance of 'identifying the pilots who may be causing the problems. She stated that there is a noise monitor on Wood at Burning Bush that does specifically monitor this neighborhood. Ross and Donna Johnson, 1009 N. Westgate — Mr. & Mrs. Johnson wanted to inform. the Board that their neighborhood is probably one of the first in the cone to upgrade their entrance markers utilizing the recently passed ordinance that allowed them to do this. They explained that the entrance markers located at Euclid across from the swimming pool have just been completed at cost, thanks to donated time by several residents. Mrs. Johnson stated she and her husband found a local resident who has lived in this country for seven years and is a skilled bricklayer. He wants to make his co �iunity a better place to live because there are twenty- seven families that have immigrated to the area from his homeland. The total project cost is $4,200 and they are sending out letters to the neighbors asking for donations, requesting that the checks go directly to a bank account set up specifically for this purpose to make sure that there are no questions about where the money is go"Mg . She asked the Trustees and others present on their way home to drive by the location to review the finished project. Trustee Wilks stated that perhaps we could have Ross Rowe, our Cable Coordinator, work with Mr. and Mrs. Johnson and make a video that could be shown on local cable. Trustee Corcoran asked if there were any further questions or comments. Mrs. Supergan inquired about a sidewalk program in her area. Village Manager Janonis explained that in order to do the entire area along with other areas of town that need sidewalks the program would cost in excess of $700,000, He explained that you could not do just a block -by -block sidewalk program, but would have to do an entire section for it to be appropriate. Consequently, you would have to get 100% of your neighborhood to agree to pay for the program. He reminded the 3 resident that a couple of gears ago a group on Pawnee attempted to start a program, but were not able to get everyone, to agree to the project. Consequently, it had to be eliminated from consideration. Trustee Corcoran ,agreed with the Village Manager that all neighbors would have to be in total agreement, `here being no further business to discuss, Trustee Corcoran adjourned the meeting at 11:55 a.m. ct"If nulR 4 aoc Chief of Police 4 VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma Lowe Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 .T OCTOBER 28, 1998 MEETING OF THE BUSINESS DISTRICT DEVELOPM[ENT AND REDEVELOPMENT COMUSSION HAS BEEN CANCELLED* AN AGENDA * p i � I -JA 1611 I Dated this 19th day of October, 1998. /13S Thursday, October 29, 1998 6:30 P.m. VILLAGE HALL Second Floor Conference Room 1-1 I Call to Order II Discussion Regarding Previous Meeting's Presentations IH Review of the Proposed 1999 Village Budget (Public Works, Non Departmental) IV Other Business V Finance Director's Report VI Adjournment Now" wwq11!"11111 i"Pswom NOTE** Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 100 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-60646 41 DEPUTY VILLAGE CLERK ALL PLEASE NOTE EARLY START TIME COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, October 27, 1998 50 South Emerson Street 6-000 P.M. 1. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee George Clowes - Trustee Richard Lohrstorfer Trustee Timothy Corcoran Trustee Daniel Nocchi Trustee Paul Hoefert Trustee Irvana Wilks II. ACCEPTANCE OF MINUTES OF OCTOBER 13, '1999 Ill. CITIZENS TO BE HEARD IV. 1999 BUDGET DISCUSSION Opening Remarks - Gerald L. Farley, Mayor Budget Overview — David Strahl, Assistant Village Manager Budget Revenues — Douglas Ellsworth, Finance Director Human Services Department - Nancy Morgan, Director Village Administration *- David Strahl, Assistant Village Manager Finance Department — Douglas Ellsworth, Director V. ANY OTHER BUSINESS V1. ADJOURNMENT *For those wishing to call In with questions or comments during the Budget Hearing, please dial 870- 5659* NOTE ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 8471392-6000, EXTENSION 6327, TDD #8471392-6064. HAGEN\Cow\Agenda\1 02798 BUDGET Agenda.doc VILLA GEMANGER Michael E. Janonis VILLAGE CLERK Velma Lowe Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 NOTICE OCTOBER 28, 19981 IEETING OF BUSINESS DISTRICT DEVELOPMENT --- --- - --- --- ---- Dated this 19th day of October, 1998., /13S VILLAGR OF MOUNT P"SPECT FINANCE COMMISSION r'l�N�.� Thursday, October 29, 1998 6,30 p.m. VILLAGE HALL Second Floor Conference Room I I CaH to Order I[[ Discussion Regard*IPrevious Meeting's Presentations ng IH Review of the Proposed 1999 Village Budget (Public Works, Non -Departmental) IV Other Business V Finance Director's Report VI Adjournment . . ......................... ........ NMO Any M*dividual who would like to attend this meeting but because of a disabi y needs some accommodation to participate should contact the Finance Director's Office at 100 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-60640 MINUTES COMMITTEE OF THE WHOLE OCTOBER 13, 199$ Mayor Farley called the meeting to order at 7:39 p.m. Present at the meeting were: Trustees George clowes, Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Daniel Nocchi and l rvana Milks. Staff members present included Village Manager Michael E. Janonis, Assistant Village Manager David Strahl, Public Works Director -glen Andler, Deputy Public Works Director Sean Dorsey, Village Engineer ,teff 'V' ulbecker, Project Engineer Joel Mich,alik, GIS Analyst Leanne Brehob► and MIS Coordinator Joan Middleton. fi, Approval of Minutes from September 8, 1998. Motion made by Trustee Hoefert and Seconded by Trustee Nocchi to approve the Minutes. Minutes were approved unanimously. Michael Moran, President of the Mount Prospect Chamber spoke. He stated that he was present with the Manager from the Mount Prospect Wal-Mart to honor the owner of Little America Restaurant James Revel with the Community Leader of the Year Award and the Sam Walton Business Award, Rob Winkle, the Store Manager for the Mount Prospect WaImMart, spoke. He stated the Sam Walton Business Award is based on service to customers and positive business attitude. He has a $500 donation to the Mount Prospect Chamber in Jim Revel's name on behalf of Wal -Marts, Mayor Farley extended his congratulations on behalf of the entire Village Board for the Award to Mr. Revel . Deputy Public Works Director Sean Dorsey provided an overview of the progress to date on the GIS system development. He stated the GIS typically is the link between the database and Bidwell maps. He stated a conversion of a vacant position allowed the Public Works Department to hire a GIS Analyst without adding any persons to the authorized staffing levelst GIS Analyst Leanne Brehob spoke. She provided a general overview of the J *ob process to date including information regarding the steps necessary to create a geographic base map. She stated that she has been involved inplanimetic conversion of map information into a single map with numerous layers of information to create a single digitized map. She also stated that much of the work involves digitized Property Tax information and standardizing Village addresses. She stated that one major drawback has been the need to convert inconsistent layers of information into a single comprehensive layer, Deputy Public Works Director Sean Dorsey provided a general overview of the examples of how the data could be used in relation with the maps. Village Manager Janonis stated that this presentation should give the Village Board an appreciation of the development time necessary to make GIS usable for Village staff and ultimately the general public. General comments from the Village Board members included the following items: There was a question regarding direct benefit to citizens and how the GIS information would speed the review process. There was extensive discussion as to what information would be part of the public domain eligible for Freedom of Information requests. There was some concern over the amount of information, which would be available and possible uses by commercial entities, Deputy Public Works Director Dorsey responded by stating that the staff has a policy under development and will continue to refine it to address the issue of what information is available to the general public. This item was presented for Information purposes only and required no action of the Village Board, 2 Assistant Village Manager Strahl provided a general overview of the progress of various computer projects as outlined in the Village computer vision. He also stated that Village Internet and outside e-mail has been a critical element of the vision and this proposal, as outlined by the MIS Coordinator, will make this a reality. MIS Coordinator Joan Middleton provided an overview of the existing infrastructure and the proposal as recommended. She stated that Internet service requires security, Internet service provider and a T1 phone line. She Stated the firewall would be set up to interpret all traffic to determine whether information will be allowed to pass through to the users. She also stated the firewall separates outside traffic from current LAN traffic. She stated that once the Web server is put on line, it would connect directly to the firewall. The firewall is a piece of software that sits on a stand-alone PC and uses user authentication and Encription technology. A virtual private network would be linked to the Village Hall and the Village LAN to route traffic as it is received. This Virtual Private Network (VPN) would allow remote fire stations to use the Village LAN on a temporary basis. She stated this proposal also includes monitoring software, which would monitor all Internet access through a central location. She recommends the purchase of an ISP on a short-term basis so that ISP status can be re-evaluated to determine if additional costs can be reduced. She stated that the start-up cost would be approximately $23,000 and monthly reoccurring costs would be part of the overall project. She stated Internet use is becoming more and more common as a way to obtain information and conduct research, Village Manager Janonis stated that he thought this project is part of the overall vision and a need to move in this technological direction is necessary to maximize the use of staff time. Geneeal comments from Village Board members included questions regarding Encription and security issues related to dialing in to the Village network. There was also a question regarding the Internet monitoring software and the Village Home Page location. Assistant Village Manager Strahl stated that the location of the Village Home page, while still at NorthStar Net, may eventually be moved due to limitations regarding e-commerce requirements. General consensus of the Village Board was to consider the purchases as outlined In the staff report for consideration at the October 20, 1998 Village Board meeting, 3 Village Engineer Jeff Wulbecker stated that the Village is in the secondyear of a Ten -Year Street Reconstruction Program. He stated that considerable progress has been made since last year and the number of streets necessary for reconstruction is decreasing as illustrated in the maps provided. He stated a decision was made to focus efforts during the first five years on reducing the number of streets, which need to be reconstructed and review street condition annually. He stated there would be a need to increase the number of streets for resurfacing through increased maintenance necessary in the last five years of the program. He stated staff is currently experimenting with a number of alternative pavement techniques and is currently ahead of schedule because of favorable bids in completing this project. General comments of the Village Board members included the following items: There were questions regarding whether the resurfaced streets deteriorate faster than projected and how well the experiments alter thisprojection. ,Village Engineer Wulbecker responded by stating that staff generally looks at a 20 -year average life per street and experience has taught them what techniques are best along with how street trenching should be addressed to minimize deterioration. I Trustee Hoefert acknowledged that this evening's meeting coincides with his 19th wedding anniversary and wanted to publicly thank his wife for the one roseprovided to him at the dais this evening and would like to thank his wife for all of her support during all the years he has spent involved in Village government. Trustee Clowes stated that he would recommend that the Village Board consider modifying its procedures to formally acknowledge Veto power of the Mayor as illustrated by the recent change in the floating Coffee with Council. He stated the action by the Village Board last week set forth a change in or which the Village Board has not previously addressed whereby the Mayor has Veto power over Village Board decisions. He stated an informal vote by the Village Board a year ago showed a majority of the Board supported the Coffee with Council at a single location; now a number of Village Board members have changed their vote to coincide with the Mayors apparent Veto power. He stated that if the Village Board is not going to formalize the Mayors Veto power, then the Village Board violated its own policy regarding the decision process. 4 Trustee Nocchi stated that he is not supportive of a Mayoral Veto without override provisions and stated that both sides of this issue were both a little wrong and a little right, but this issue needed to get this resolved. At 9:23 p.m., a Motion was made by Trustee Wilks and Seconded by Trustee Nocchi to move into Closed Session to discuss property acquisition. Motion approved. The Committee of the Whole was reconvened into open session at 10:20 p.m. Trustee Corcoran stated that he is forwarding a memorandum to Village Board members to consider a revision in the Budget process to avoid extensive line -by-line analysis by individual Village Board members, Trustee Hoefert stated that the Village Board needs to focus on strategic decision process of the Village Budget process. RIMIJ M"! There being no further business to be discussed, the meeting was adjourned at 10:32 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/rcc HAGEN1Cow\M1nutes1101398 special Board & COW Minutes.doc 0 MINUTES FLOATING COFFEE WITH COUNCIL SATURDAY, OCTOBER 10, 1998 9:00 A.M. VILLAGE HALL, 100 S. EMERSON STREET The meeting was called to order by Trustee Timothy Corcoran at 9:00 a.m. Also present was Trustee Paul Hoefert. Representing staff were Village Manager Michael Janonis and Police Chief Ronald Pavlock. Village residents in attendance were: Chris Lenz, 214 N. Louis Tom Keyser, 13 S. Hatlen David Schein, 700 Ivanhoe Ted Beitoloff, 419 S. Emerson Tom Keyser, 13. S. Hatlen — Mr. Keyser advised those present that he has lived in the Village for 11 years and this is the first time that he had attended a meeting of this type. Mr. Keyser reported that for the past several weeks a neighbor approxftnately a block and a half away from him allowed his three dogs to remain unattended during daytime hours. The dogs climbed up * a tree house structure and barked all day. He indicated that he had talked to the neighbor about the problem, and when he did not receive satisfaction he called the police on several occasions. He is aware that at least two tickets have been issued. Mr. Keyser has talked to the neighbors but most of them do not want to get involved. Village Manager Janonis recommended that the matter be reviewed, and if the citations have not been effective follow up with ordinance violations that would require the owner of the animals to appear in court to answer the complaint. NOTE: This matter was assigned to Police Crime Prevention for review. Mr. Keyser's next concern was the intersection of Busse and Central Road. He inquired as to whether or not there are future plans for an upgrade to that intersection. Village Manager Janonis explained there will be some near -future upgrades that should eliminate many of the 10 problems at that intersection. Mr. Keyser ftuther inquired as to whether or not Busse Road would be widened south of Central Road. Trustee Corcoran explained that in 1986 the residents along Busse Road stopped reconstruction consideration at that time.. Trustee Hoefert indicated that this will be coming up for review in the future and there will be public hearings and that all Village residents who are *impacted by the traffic that uses alternative neighborhood routes to avoid Busse Road should show up and give their side of the story. Trustee Corcoran further explained that when the County does upgrade roads eventually they9-1 've the road to the Village and it becomes the Village's responsibility, including the funding for repair and eventual reconstruction. Mr. Keyser stated that he overwhelmingly supports the Village's leaf pickup program and he would like to see it continue. Trustees Corcoran and Hoefert explained the costs, but that the Board in reviewing it at budget time has considered it a service worth paying for. Mr. Keyser asked if there will be any future upgrades to the walking signal cycle at Central and Busse. The Village Manager explained that this should take place when the intersection is reconstructed, and is extremely critical because Melas Park is also being upgraded to include another two miles of walkways. Mr. Keyser stated that he is supportive of the need for a new Village Hall, but asked that the new construction be looked at with a conservative eye. Trustee Corcoran explained that the Village has been very conservative in its Village construction. Mr. Keyser inquired as to how the Park District can construct facilities such as RecPlex without a referendum when the Library must pursue their needs through a referendum. Trustee Corcoran explained that even though the Library reports their budget through the Village of Mount Prospect Board, they have set a policy that any future increases in funds or fees would go to the voters for an advisory referendum. Village Manager Janonis added that the Library does not need a referendum but, as Trustee Corcoran explained, it is a matter of policy on their part. Chris Lenz, 214 N. Louis - Mr. Lenz asked if Menards will be putting in a fight -turn lane off of westbound Rand into their property. Village Manager Janonis indicated he would have to check the plans and get back to Mr. Lenz with an. answer to his question. Village Manager further responded that there are long range plans under discussion to create some sort of frontage road along of .and to take care of those types of traffic concerns, therefore, eliminating any direct turning off of .and Road itself. Mr. Lenz explained a concern he had about parking in front of his house. He reported that vehicles that park on the east side of Louis tend to almost double park where Lou's tapers from approximately a lane and a half to a fall two lanes. The road's not striped and when vehicles are overlapped the Police Department on one occasion were not quite sure what action to take. They elected to wait until the owner of the vehicle in question came out of the store and moved their vehicle. Village Manager Janonis stated he would have Public Works review the matter with the possibility of striping the roadway directing motorists to the proper parking places. He will 0 'A's . notify Engieering and have them review the matter finmectiately. This matter was passed on to Public Works for action'. David Schein, 700 Ivanhoe - Mr. Schein distributed a pamphlet that described "Project Impact," a government project that calls for funding to subsidize home and business owners, allowing them to upgrade their property to withstand natural disasters. He has this pamphlet for anyone who wishes to contact hire. Ted Beitoloff, 419 S. Emerson — Mr. Beitoloff introduced himself as an interested resident, and had just stopped by to see what a Coffee With Council meeting is all about. He thanked the Board Members and Staff for giving residents this opportunity. There being no further business to discuss, Trustee Corcoran adjourned the meeting at 0 approximately 10: 15 a.m. 2 MINUTES FLOATING COFFEE WITH COUNCIL SATURDAY, OCTOBER 10, 1998 010:30 A.M. RIVER TRAILS PARK, 1313 BURNING BUSH ROAD The meeting was called to order by Trustee Corcoran at 10:20 a.m. Trustees present were Irvana Wilks and Paul Hoefert. Representing staff were Village Manager Michael Jannis, Police Chief Ronald Pavlock and Public Works Deputy Director Sean Dorsey. Village residents in attendance were: Rod McKenzie, 910 Boxwood Drive Susan Supergan, 1918 Pawnee Lane Robert Schuh, 1.816 Tano Lane Janina A. Johns, 1310 N. Burning Bush Ross & Donna Johnson, 1009 N. Westgate Rod McKenzie, 910 Boxwood Drive — Mr. McKenzie wanted to discuss the Interior Apartment Inspection Program. He felt a recent apartment inspection was inappropriate in that the inspection was performed when a 13 year-old was the only person in the apartment. Village Manager Michael Janom"s responded that based on his 'investigation of Mr. McKenzie's inquiry he found that Mr. McKenzie's facts may not be accurate. There apparently was an adult present. Furthermore, that particular "inspection was the result of an overcrowding complaint. It was not part of the Village's Interior Apartment Inspection Program, Trustee Hoefert explained that during the past several years it was found there is a need to have a program that allows the Village to work with landlords and tenants to make sure that the quality of life in all multi -family housing meets or is above standards established by the community. Mr. McKenzie explained his concern that people who have immigrated to this country need to understand the purpose of Code Enforcement. This would result in their not being afraid when Inspectors or Police Officers arrive at their door. There was considerable discussion of how many of our areas have been improved through our Multi -Family, Landlord -Tenant Ordinances that have proved to be beneficial to all residents, as well as owners of the multi -family complexes in our corr 1- "ty. Trustee Hoefert stated that there have been a multitude of programs not only on the north side of town, but the south side of town as well, that have brought about a partnership between Village Staff and residents. Trustee 14M Corcoran emphasized that our Police Officers have attempted to work with the co �� � �I * ty to provide a zero -tolerance on gang activity, therefore, creating a higher standard of living in all rovi areas within the Village. Mr. McKenzie then suggested that he and the Police Chief get together and discuss some possible communication misunderstandings. Chief Pavlock left the room and spent several ON minutes with Mr. McKenzie to assure him that the Problem Solving Officers are only there to 0 assist the tenants and landlords of the buildings to make sure that a safe environment exists. Susan Supergan, 1918 Pawnee Lane — Mrs. Supergan stated she was at the meeting to give the Board an update on discussions with her neighbors and their solutions to some backyard flooding. She stated they were attempting to alleviate flooding concerns by filling in some low spots in the backyards, but now are working with the Village in approaching the problem by first acquiring the appropriate Village permits. Trustees Corcoran, Hoefert and Wilks expressed their appreciation to Mrs. Supergan for working together with her neighbors in an attempt to solve these problems. Is Mrs. Supergan stated that her husband has a concern about what is occurring in the Boxwood area. Village Manager Janonis explained there has been a long history of working with the community that has resulted in tremendous effort and change for the positive in the Boxwood area. Mr. Janoms stated there has actually been a tremendous amount of time, effort and money invested in this area. The efforts have resulted in assigning a Problem Solving Officer from the Police Department to the area that has led to the formation of a positive Parking Sticker Program supported by residents hiring their own private se'c'ur#y and fbn*nm*g their own Neighborhood Watch Organizations. Trustee Corcoran emphasized that in his opinion Boxwood is a much improved neighborhood, Trustee Wilks added that she has attended neighborhood association meetings that have "involved Police Officers playing basketball with the. local youth, and other representatives of the Village discussing solutions to some of the residents' concerns. Trustee Hoefert stated that .any of the programs that have proven successful in Boxwood are now being tried in other locations in Mount Prospect. Village Manager Janorlis indicated there are at least six associations in Boxwood that work with the Village Departments as well as the Park District and area schools, Trustee Wilks, emphasized the importance of owners of the multi -family complexes getting together to solve problems and come up with solutions that would benefit their tenants. She stated that in the south end of town there are some multi -family complexes that have at least a dozen owners and are managed by at least three companies. Trustee Corcoran mentioned that we have ordinances on the books that actually allow the Village to force building owners to upgrade their structures or face condemnation. He mentioned at least one complex in the Village that was actually condemned, but was eventually reopened after at least $200,000 was "invested in the building, Mrs. Supergan then brought up the issue of power outages m her area. Village Manager Janonis stated that the Village is continuing to monitor the outages, but Commonwealth Edison, through a tree-trimmig program, has attempted to eliminate some of the causes they cla*n have led to previous power outages. Mr. Janonis stated that we are probably in a "benchmark period" to see whether the tree trimming leads to the elimination of a good percentage of the power outages. Robert Schuh, 1816 "Tana Lane — Mr. Schuh advised the Board that he has worked for the Telephone Company for over 33 years, and can assure everyone fliat power outages as well as 0 phone interruptions are caused mainly by trees and/or rodents coming in contact with the lines. He then explained that he is representing the local Homeowners Association that is now dissolving and will be donating monies left i Mr. Schuh extended his appreciation to all of the Village Departments for all of the work they have done in maintaining a quality Village, and wanted to thank the Village Board for supporting quality programs. He did mention, however, that he had a problem with an expansion j oint in the street in front of his house. He described it as a separation between the pavement and the curb where water was running into the opening and disappearing. Village Manager Janonis suggested that Public Works review the situation, Deputy Director Dorsey stated that he would have someone look at it as soon as possible. Mr. Schuh again wanted to express his neighborhood's appreciation for the services the Village provides. Janina A. Johns, 1310 N. Burning Bush — Ms. Johns wanted to express her concerns about the airport noise that has become increasingly more aggravating over the past thirty years she has lived in the Village. She feels that the noise in her neighborhood "is primarily from Palwaukee, and wanted to know if there were any future plans to attempt to el"* ate this problem. She is n aware that the Village has been working with the Airport Authority for a solution to the noise concerns. Village Manager Janonis explained that Village Staff, as well as the Village Board, are well aware of the noise created by both airports and that in the Bi :burning Bush area t may be increasing because O'Hare traffic, mainly on Sundays, has been flying over that area. Trustee Mg Wilks, explained to Ms. Johns that she needs to contact the 800 number and report the times the noise is at its loudest. She stated that Mayor Farley and she serve on the O'Hare Noise Commission, and they have found that if residents monitor the air traffic and report the specific time, the Airport Authority has a better chance of identifying the pilots who may be causing the problems. She stated that there is a noise monitor on Wood at Burning Bush that does specifically monitor this neighborhood. Ross and Donna Johnson, 1009 N. Westgate — Mr. & Mrs. Johnson wanted to infonn the Board that their neighborhood is probably one of the first 'in the community to upgrade their entrance markers utilizing the recently passed ordinance that allowed them to do this. They explained that the entrance markers located at Euclid across from 0 the sw` g pool have just been completed at cost, thanks to donated time by several residents. Mrs. Johnson stated she and her husband found a local resident who has lived in this country for seven years and is a skilled bricklayer. He wants to make his co A...ty a better place to live because there are twenty- seven families that have U"Mm'grated to the area from his homeland. The total project cost is $4,200 and they are sending out letters to the neighbors asking for donations, requesting that the checks go directly to a bank account set up specifically for this purpose to make sure that there are no questions about where the money is going. She asked the Trustees and others present on their way home to drive by the location to review the finished project. Trustee Wilks stated that perhaps we could have Ross Rowe, our Cable Coordinator, work with Mr. and Mrs. Jo on and make a video that could be shown on local cable* Trustee Corcoran asked if there were any further questions or comm s. Mrs., Supergan inquired inquired about a sidewalk program in her area. Village Manager Janonis explained that in order to do the entire area along with other areas of town that need sidewalks the program would cost in excess of $700,000. He explained that you could not do just a block -by -block sidewalk program, but would have to do an entire section for it to be appropriate. Consequently, you would have to get 100% of your neighborhood to agree to pay for the program. He reminded the 3 at a couple of years ago a group on Pawnee attempted to start a program, but were not resident that able to 'get everyone to A ffee, to tho "ect. Consequently, It had, to, be eliminated from --%, PKOJ consideration. - Trustee Corcoran agreed with the Village Mann,,er that all nelO, bdr s,, would have to be in total agreement There being no Anther business to discuss, Trustee Corcoran adjourned the meeting at 11:55' a.m. t M, I, cd u 1,; C........... Chief of Police fj RWP:jd 4 Ir Aw M11 III COMMITTEE OF THE WHOLA A G E N D A Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday, October 27, 1998 50 South Emerson Street 6:00 P.M. 1. CALL TO ORDER - ROLL CALL Mayor Gerald L, Farley Trustee George Clowes 'Trustee Richard Lohrstorfer Trustee Timothy Corcoran Trustee Daniel Nocchi Trustee Paul Hoefert Trustee Irvana Wilks II. ACCEPTANCE OF MINUTES OF OCTOBER 13, 1998 CITIZENS TO BE HEARD IV. 1999 BUDGET DISCUSSION Opening Remarks Gerald L. Farley, Mayor Budget Overview — David Strahl, Assistant Village Manager Budget Revenues — Douglas Ellsworth, Finance Director Human Services Department - Nancy Morgan, Director Village Administration - David Strahl, Assistant Village Manager Finance Department — Douglas Ellsworth, Director V. ANY OTHER BUSINESS V1. ADJOURNMENT *For those wishing to call In with questions or comments during the Budget Hearing, please dial 870- 5659 NO ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND rHIS MEETING BUTBECAUSEOFA DISABILITYNEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 8471392-6000, EXTENSION 5327, TDD #84 71392-6064. HAGEN\Cow\Agenda\102798 BUDGET Agenda.doc Aw ROM OK" VILLAGE MANAGER Michael E. Jannis VILLAGE CLERK Velma Lowe T -M OCTOBER 28,11998 NMETING OF THE BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMSSION HAS BEEN CANCELLED. AN AGENDA WIELL BE SENT PRIOR TO TBE NEXT MEETING. Dated this. 19th day of October, 1998. /BS VILLAGE,OF AOSP T Thursday, October 29, 199? 6:30 p.m. VILLAGE HALL Second Floor Conference Room I Call to Order H Discussion Regarding Previous M 's Presentations IH Review of the Proposed 1999 Village Budget (Public Works, Non -Departmental) IV Other Business V Finance Director's Report '20 VI Adjournment 7 7 NOTE: Any individual who would like to attend this meeting but because of a disability a needs some accommodation to participate should contact the Finance Director's Office at 100 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-606414 MINUTES COMMITTEE OF THE WHOLE OCTOBER 13, 1998 Mayor Farley called the meeting to order at 7:39 p.m. Present at the meeting were: Trustees George Clowes, Timothy Corcoran, Paul Hoefert, Richard Lohr, torfer, Daniel Nocchi and lrvana Wilks. Staff members present included Village Manager Michael E. ,Janonis, Assistant Village Manager David Strahl, P.ublir Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Village Engineer Jeff Wulbecker, Project Engineer Joel Michalik, GIS Analyst Leanne Brehob and MIS Coordinator ,Joan Middleton. Approval of Minutes from September 8,1998. Motion made by Trustee Hoefert and Seconded by Trustee Nocchi to approve the Minutes. Minutes were approved unanimously. None. lr­qq 111.11J ilk! 11,41 1 oill �� �. Michael Moran, President of the Mount Prospect chamber spoke. He Mated that he was present with the Manager from the Mount Prospect Wal-Mart to honor the owner of Little America Restaurant James Revel with the Community Leader of the Year Award and the Sam Walton Business Award. Rob Winkle, the Store Manager for the Mount Prospect WalwMart, spoke. He Mated the Sam 'Walton Business ,Award is based on service to customers and positive business attitude. He has a Soo donation to the Mount Prospect Chamber in Jim Revel's name on behalf of Wal-Mart. Mayor Farley extended his congratulations on behalf of the entire Village Board for the Award to Mr. Level. Ow. A,, 0, Zq_t Deputy Public Works Director Sean Dorsey provided an overview of the progress to date on the GIS system development. He stated the GIS typically is the link between the database and Sidwell maps. He stated a conversion of a vacant position allowed the Public Works Department to hire a GIS Analyst without adding any persons to the authorized staffing levels. GIS Analyst Leanne Brehob spoke. She provided a general overview of the job process to date including information regarding the steps necessary to create a geographic base map. She stated that she has been involved in Planimetric conversion of map information into a single map with numerous layers of information to create a single digitized map. She also stated that much of the work involves digitized Property Tax information and standardizing Village addresses. She stated that one major drawback has been the need to convert inconsistent layers of information into a single comprehensive layer.' Deputy Public Works Director Sean Dorsey provided a general overview of the examples of howlthe data could be used in relation with the maps, Village Manager Janonis stated that this presentation should give the Village Board an appreciation of the development time necessary to make GIS usable for Village staff and ultimately the general public. General comments from the Village Board members included the following items: There was a question regarding direct benefit to citizens and how the GIS information would speed the review process. There was extensive discussion as to what information would be part of the public domain eligible for Freedom of Information requests. There was some concern over the amount of information, which would be available and possible uses by commercial entities, Deputy Public Works Director Dorsey responded by stating that the staff has a policy under development and will continue to refine it to address the issue of what information is available to the general public. This item was presented for information purposes only and required no action of the Village Board. 2 Assistant Village Manager Strahl provided a general overview of the progress of various computer projects as outlined in the Village computer vision. He also stated .that Village Internet and outside e-mail has been a critical element of the vision and this proposal, as outlined by the MIS Coordinator, will make this a reality. MIS Coordinator Joan Middleton provided an overview of the existing infrastructure and the proposal as recommended. She stated that Internet service requires security, Internet service provider and a T1 phone line. She stated the firewall would be set up to interpret all traffic to determine whether information will be allowed to pass through to the users. She also stated the firewall separates outside traffic from current LAN traffic. She stated that once the Web server is put on line, it would connect directly to the firewall. The firewall is a piece of software that sits on a stand-alone PC and uses user authentication and Encription technology. A virtual private network would be linked to the Village Hall and the Village LAN to route traffic as'it is received. This Virtual Private Network (VPN) would allow remote fire stations to use the Village LAN on a temporary basis. She stated this proposal also includes monitoring software, which would monitor all Internet access through a central location. She recommends the purchase of an ISP on a short-term basis so that ISP status can be re-evaluated to determine if additional costs can be reduced. She stated that the start-up cost would be approximately $23,000 and monthly reoccurring costs would be part of the overall project. She stated Internet use is becoming more and more common as a way to obtain information and conduct research. Village Manager Jahonis stated that he thought this project is part of the overall vision and a need to move in this technological direction is necessary to maximize the use of staff time. e% %:)eneral comments from Village Board members included questions regarding Encription and securfty issues related to dialing in to the Village network. There was 21so a question regarding the Internet monitoring software and the Village Home Page location'. Assistant Village Manager Strahl stated that the location of the Village Home page, while still at NorthStar Net, may eventually be moved due to limitations regarding e-commerce requirements. General consensus of the Village Board was to consider the purchases as ,tutlined in the staff report for consideration at the October 20, 1998 Village Board meetwing, K Wa UIZI 4, - WE.4 Village Engineer Jeff Wulbecker stated that the Village is in the secondy ear of a Ten -Year Street Reconstruction Program. He stated that considerable progress has been made since last year and the number of streets necessary for reconstruction is decreasing as illustrated in the maps provided. He stated a decision was made to focus efforts during the first five years on reducing the number of streets, which need to be reconstructed and review street condition annually. He stated there would be a need to increase the number of streets for resurfacing through increased maintenance necessary in the last fivey ears of the program. He stated staff is currently experimenting with a number of alternative pavement techniques and is currently ahead of schedule because of favorable bids in completing this project. General comments of the Village Board members included the following items: There were questions regarding whether the resurfaced streets deteriorate faster than projected and how well the experiments alter this projection, a Village Engineer Wulbecker responded by stating that staff generally looks at a 20 -year average life per street and experience has taught them what techniques are best along with how street trenching should be addressed to minimize deterioration. TIT N firw " 1, Trustee Hoefert acknowledged that this evening's meeting coincides with his 19th wedding anniversary and wanted to publicly thank his wife for the one rose provided to him at the dais this evening and would like to thank his wife for all of her support during all the years he has spent involved in Village government. Trustee Clowes stated that he would recommend that the Village Board consider modifying its procedures to formally acknowledge Veto power of the Mayor as illustrated by the recent change in the floating Coffee with Council. He stated the action by the Village Board last week set forth a change in organization which the Village Board has not previously addressed whereby the Mayor has Veto power over Village Board decisions. He stated an informal vote by the Village Board a year ago showed a majority of the Board supported the Coffee with Council at a single location; now a number of Village Board members have changed their vote to coincide with the Mayors apparent Veto power. He stated that if the Village Board is not going to formalize the Mayors Veto power, then the Village Board violated its own policy regarding the decision process. 4 Trustee Nocchi stated that he is not supportive of a Mayoral Veto without override provisions and stated that both sides of this issue were both a little wrong and a little right, but this issue needed to get this resolved. At 9:23 p.m., a Motion was made by Trustee Wilks and Seconded by Trust e Nocchi to move into Closed Session to discuss property acquisition. Motion approved, The Committee of the Whole was reconvened into open session at 10:20 p.m. Trustee Corcoran stated that he is forwarding a memorandum to Village Board members to consider a revision in the Budget process to avoid extensive line -by-line analysis by individual Village Board members. Trustee Hoefert stated that the Village Board needs to focus on strategic decision process of the Village Budget process. There being no further business to be discussed, the meeting was adjourned at 10:32 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/rcc HAGEN\Cow\Minutes\1 01398 Spedal Board & COW Minutes.doc 5 MINUTES FLOATING COFFEE WITH COUNCIL SATURDAY, OCTOBER 10, 1998 9:00 A.M. VILLAGE :ALL, 100 S. EMERSON STREET The meeting was called to order by Trustee Timothy Corcoran at 9--.00 a.m. Also present was Trustee Paul Hoefert. Representing staff were Village Manager Michael Janorlis and Police Chief Ronald Pavlock. Village residents in attendance were: Chris Lenz, 214 N. Louis Tom Keyser, 13 S. Hatlen David Schein, 700 Ivanhoe Ted Beitoloff, 419 S. Emerson Tom Keyser, 13. S. Haden — Mr. Keyser advised those present that he has lived in the Village for 11 years and this is the first time that he had attended a meeting of this type. Mr. Keyser reported that for the past several weeks a neighbor approximately a block and a half away from him allowed his three dogs to remain unattended during daytime hours. The dogs climbed up in a tree house structure and barked all day. He indicated that he had talked to the neighbor about the problem, and when he did not receive satisfaction he called the police on several occasions. He is aware that at least two tickets have been "Issued. Mr. Keyser has talked to the neighbors but most of them do not want to get involved. Village Manager Janom's recommended that the matter be reviewed, and if the citations have not been effective follow up with ordinance violations that would require the owner of the aninals to appear m" court to answer the complaint. NOTE: This matter was assigned to Police Crime Prevention for review, Mr. Keyser's next concern was the intersection of Busse and Central Road. He inquired as to whether or not there are future plans for an upgrade to that intersection. Village Manager Janow"s explained there will be some near -future upgrades that should effin*mate many of the problems at that intersection. Mr. Keyser further inquired as to whether or not Busse Road would be widened south of Central Road. Trustee Corcoran explained that M" 1986 the residents along Busse Road stopped reconstruction consideration at that time. Trustee Hoefert indicated that this will be coming up for review m" the future and there will be public hearings and that all Village residents who are impacted by the traffic that uses alternative neighborhood routes to avoid Busse Road should show up and"ve their side of the story. Trustee Corcoran further 91 explained that when the County does upgrade roads eventually they give the road to the Village and it becomes the Village's responsibility, including the funding for repair and eventual reconstruction, Mr. Keyser stated that he overwhelmingly supports the Village's leaf pickup program and he would like to see it continue. Trustees Corcoran and Hoefert explained the costs, but that the Board in reviewing it at budget time has considered it a service worth paying for. Mr. Keyser asked if there Will be any future upgrades to the walking signal cycle at Central and Busse. The Village Manager explained that this should take place when the intersection is reconstructed, and is extremely critical because Melas Park is also being upgraded to include another two miles of walkways. Mr. Keyser stated that he is supportive of the need for a new Village Hall, but asked that the new construction be looked at with a conservative eye. Trustee Corcoran explained that the Village has been very conservative in its Village construction. Mr. Keyser inquired as to how the Park District can construct facilities such as RecPlex without a referendum when the Library must pursue their needs through a referendum. Trustee Corcoran explained that even though the Library reports their budget through the Village of Mount Prospect Board, they have set a policy that any future increases in funds or fees would go to the voters for an advisory referendum. Village Manager Janonis added that the Library does not need a referendum but, as Trustee Corcoran explained, it is a matter of policy on their part. Chris Lenz, 214 N. Louis - Mr. Lenz asked if Menards will be putting in a right -turn, lane off of westbound Rand into their property. Village Manager Janonis indicated he would have to check the plans and get back to Mr. Lenz with an answer to his question. Village Manager further responded that there are long range plans under discussion to create some sort of frontage road along of Rand to take care of those types of traffic concerns, therefore, eliminating any direct turning off of Rand Road itself. Mr. Lenz explained a concern he had about parking in front of his house. He reported that vehicles that park on the east side of Louis tend to almost double park where Louis tapers from approximately a lane and a half to a full two lanes., The road is not striped and when vehicles are overlapped the Police Department on one occasion were not quite sure what action to take. They elected to wait until the owner of the vehicle in question came out of the store and moved their vehicle. Village Manager Janonis stated he would have Public Works review the matter with the possibility of striping the roadway directing motorists to the proper parking places. He will notify Engineering and have them review the matter hEnMediately. This matter was passed on to Public Works for action. David Schein, 700 Ivanhoe - Mr. Schein distributed a pamphlet that described "Project Impact," a government project that calls for funding to subsidize home and business owners, allowing them to upgrade their property to withstand natural disasters. He has this pamphlet for anyone who wishes to contact him, Ted Beitoloff, 419 S. Emerson — Mr. Beitoloff introducedhimself as an interested resident, and had just stopped by to see what a Coffee With Council meeting is all about. He thanked the Board Members and Staff for giving residents this opportunity. There being no further business to discuss, Trustee Corcoran adjourned the meeting at approximately 10: 15 a.m. w9m 2 MINUTES FLOATING COFFEE WITH COUNCIL SATURDAY, OCTOBER 10, 1998 10:30 A.M. RIVER TRAILS PARK, 1313 BURNING BUSH ROAD The meeting was called to order by Trustee Corcoran at 10:20 a.m. Trustees present were Irvana Wilks and Paul Hoefert. Representing staff were Village Manager Michael Janonis, Police Chief Ronald Pavlock and Public Works Deputy Director Sean Dorsey. Village residents in attendance were: Rod McKenzie, 910 Boxwood Drive Susan Supergan, 1918 Pawnee Lane Robert Schuh, 1816 Tano Lane Janina A. Johns, 13 10 N. Burning Bush Ross & Donna Johnson, 1009 N. Westgate Rod McKenzie, 910 Boxwood Drive — Mr. McKenzie wanted to discuss the Interior Apartment Inspection Program. He felt a recent apartment inspection was inappropriate in that the Inspection was performed when a 13 year-old was the only person in the apartment. Village Manager Michael Janom"s responded that based on his *investigation of Mr. McKenzie's *inquiry he found that Mr. McKenzie's facts may not be accurate. There apparently was an adult present. Furthermore, that particular inspection was the result of an overcrowding complaint. It was not part of the Village's Interior Apartment Inspection Program. Trustee Hoefert explained that during the past several years it was found there is a need to have a program that allows the life to work with landlords and tenants to make sure that the quality of 1 ^e igo n all multi -family housing meets or 'I's above standards established by the community. Mr. McKenzie explained his concern that people who have * 0 ed to this country need to understand the purpose of Code Enforcement. This would result in their not being afraid when Inspectors or Police Officers arrive at their door. There was considerable discussion of how many of our areas have been improved through our Multi -Family, Landlord -Tenant Ordinances that have proved to be beneficial to all residents, as well as owners of the multi -family complexes in o1a CMIIVrjimty. Trustee Hoefert stated that there have been a multitude of programs not only on the north side of town, but the south side of town as well, that have brought about a partnership between Village Staff and residents. Trustee Corcoran emphasized that our Police Officers have attempted to work with the community to provide a zero -tolerance on gang activity, therefore, creating a higher standard of living in all areas within the Village". Mr. McKenzie then suggested that he and the Police Chief get to, and discuss some 1W possible co, aunication misunderstandings. Chief Pavlock left the room and spent several 0 minutes, With Mr. McKenzie to assure him that the Problem Solv* Officers are only there to 149 assist the tenants and landlords of the buildings to make sure that a safe environment exists. Susan Supergan, 1918 Pawnee Lane — Mrs. Supergan stated she was at the meeting to give the Board an update on discussions with her neighbors and their solutions to some backyard flooding. She stated they were attempting to alleviate flooding concerns by filling in some low spots in the backyards, but now are working with the Village in approaching the problem by first acquiring the appropriate Village permits. Trustees Corcoran, Hoefert and Wilks expressed their appreciation to Mrs. Supergan for working together with her neighbors in an attempt to solve these problems, Mrs. Supergan stated that her husband has a concern about what is occurring in the Boxwood area. Village Manager Janonis explained there has been a long history of working with the community that has resulted in tremendous effort and change for the positive in the Boxwood area. Mr. Janonis stated there has actually been a tremendous amount of time, effort and money invested in. this area. The efforts have resulted in assigning a Problem Solving Officer from the Police Department to the area that has led to the format ' ion of a positive Parking Sticker Program supported by residents hiring their own private security and forming their own Neighborhood Watch Organizations. Trustee Corcoran emphasized that in his opunon Boxwood is a much improved neighborhood. Trustee Wilks added that she has attended neighborhood association meetings that have involved Police Officers playing basketball with the local youth, and other representatives of the Villaae discussing solutions to some of the residents' concerns. Trustee Hoefert stated that many of the programs that have proven successful in Boxwood are now being tried in other locations in Mount Prospect. Village Manager Janonis indicated there are at least six associations in Boxwood that work with the Village Departments as well as the Park District and area schools, Trustee Wilks emphasized the importance of owners of the multi -family complexes getting together to solve problems and come up with solutions that would benefit their tenants. She stated that in the south end of town there are some multi -family complexes that have at least a dozen owners and are managed by at least three companies. Trustee Corcoran mentioned that we have ordinances on the books that actually allow the Village to force building owners to upgrade their structures or face condemnation. He mentioned at least one complex in the Village that was actually condemned, but was eventually reopened after at least $200,000 was invested in the building. Is Mrs. Supergan then brought up the issue of power outages m her area. Village Manager Janonis stated that the Village is continuing to monitor the outages, but Commonwealth Edison, through a tree -trimming program, has attempted to eliminate some of the causes they claim have led to previous power outages. Mr. Janonis stated that we are probably in a "benchmark period" to see whether the tree trimniing leads to the elimination of a good percentage of the power outages. Robert Schuh, 1816 Tano Lane — Mr. Schuh advised the Board that he has worked for the Telephone Company for over 33 years, and can assure everyone that power outages as well as phone interruptions are caused mainly by trees and/or rodents coming in contact with the lines. He then explained that he is representing the local Homeowners Association that is now di'ssolv*Ing and will be donating monies left in their treasury to the local School District. His neighbors feel that this money should benefit the local area. 2 Mr. Schuh extended his appreciation to all of the Village Departments for all of the work they I I rt have done "n maintaining a quality Village, and wanted to thank the Vollage Board for suppo orcin quality programs. He did mention, however, that he had a problem with an expansion joint in the street in front of his house. He described it as a separation between the pavement and the curb where water was running into the opening and disappearing. Village Manager Jannis suggested that Public Works review the situation. Deputy Director Dorsey stated that he would have someone look at it as soon as possible. Mr. Schuh again wanted to express his neighborhood's appreciation for the services the Village provides, Janina A. Johns, 1310 N. Burning Bush — Ms. Johns wanted to express her concerns about the airport noise that has become increasingly more aggravating over the past thirty years she has lived in the Village. She feels that the noise in her neighborhood is primarily from Palwaukee, and wanted to know if there were any future plans to attempt to eliminate this problem. She is aware that the Village has been working with the Airport Authority for a solution to the noise concerns. Village Manager Janorlis explained that Village Staff, as well as the Village Board, are well aware of the noise created by both airports and that in the Burning Bush area it may be increasing because O'Hare traffic, mainly on Sundays, has been flying over that area. Trustee Wilks explained to Ms. Johns that she needs to contact the 800 number and report the times the noise is at its loudest. She stated that Mayor Farley and she serve on the O'Hare Noise Commission, and they have found that if residents monitor the air traffic and report the specific time, the Airport Authority has a better chance of identifying the pilots who may be causing the problems. She stated that there is a noise monitor on Wood at Burning Bush that does specifically monitor this neighborhood. Ross and Donna Johnson, 1009 N. Westgate — Mr. & Mrs. Johnson wanted to inform the Board that their neighborhood is probably one of the first in the community to upgrade their entrance markers utilizing the recently passed ordinance that allowed them to do this. They explained that the entrance markers located at Euclid across from the swu"nmm*g pool have just been completed at cost, thanks to donated time by several residents. Mrs. Johnson stated she and her husband found a local resident who has lived in this country for seven years and is a skilled bricklayer. He wants to make his community a better place to live because there are twenty- seven families that have U'rm"grated to the area from his homeland. The total project cost is $4,200 and they are sending out letters to the neighbors asking for donations, requesting that the checks go directly to a bank account set up specifically for this purpose to make sure that there are no questions about where the money is going. She asked the Trustees and others present on their way home to drive by the location to review the finished project. Trustee Wilks stated that perhaps we could have Ross Rowe, our Cable Coordinator, work with Mr. and Mrs. Johnson and make a video that could be shown on local cable. Trustee Corcoran asked if there were any further questions or comments. Mrs. Supergan mquired about a sidewalk program in her area. Village Manager Janonis explained that in order to do the entire area along with other areas of town that need sidewalks the program would cost in excess of $700,000. He explained that you could not do just a block -by -block sidewalk program, but would have to do an entire section for it to be appropriate. Consequently, you would have to get 100% of your neighborhood to agree to pay for the program. He reminded the K resident that a ' couple of years ago a group on Pawnee attempted to start a program,, but were not able to get everyone. to agree to the, project, Consequently, it had. to be ell" MI-m"ated from c onsi 'deration. Trustee Corcoran agreed with the Village Manager that all neighbors would have to be 'in total agreement. There being no further business to discuss, Trustee Corcoran adjourned the meeting at 11:55'a.m. affil Ubmi � \ � \ y� \ y� . \ � «. ° \..�:\,\\»\\\\\ ���^�°. �. \. :� ; � \f)� ° ? 2K Chief of Police 4