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Meeting Location:
Mount Prospect Senior Center
50 South Emerson Street
Mount Prospect, Illinois 60056
11. CALL To ORDER
1111. ROLL. CALL
ORD R OF BUSINESS
REGULAR MEETING
Meeting Date and Time:
Tuesday
February 3, 1998
7:30 P.M.
Mayor Gerald "Skip" Parley
Trustee George clowes Trustee Richard Lohrstorl~er
Trustee Timothy Corcoran Trustee Daniel Nocchi
Trustee Paul Hoefert Trustee Irvana Wilks
111111. INVOCATION - Trustee clowes
IV. APPROVE MINUTES OF REGULAR MEETING OF JANUARY 20, 1998
V. APPROVE BILLS
V10 MAYORS REPORT
A. A RESOLUTION ACKNOWLEDGING THE CONTRIBUTIONS OF
1 RICHARD A. BACMh11UBER (Exhibit A)
B. R. -COGNITION: 81 ST ANNIVERSARY OF THE INCORPORATION OF
THE VILLAGE OF MOUNT PROSPECT, February "J, 1917
C. PROCLAMATION, MOUNT PROSPECT ALL-STAR BOOK PROGRAM
D. RECOGNITION: MOTEL OWNERS WHO DONATED TEMPORARY HOUSING
FOR VICTIMS OF A, RECENT FIRE IN THE VILLAGE
E. Appointments
ANYINDMDU"AL WN A DISAWLIT"Y WHO WOULD LIKE TO ATTEND THIS MEE77NG SHOULD CONTACT THE
VILLAGE MANAGER!S OFF7 EAT 100 SOUTH EMERSON S r 8471;392,,60 0, TDD 8471 92-606 4,
Vii. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
VIII. OLD BUSINESS
A. 1 st reading of AN ORDINANCE AMENDING THE OFFICIAL
COMPREHENSIVE PLAN OF THE VILLAGE
This amendment incorporates the Downtown Redevelopment Strategic
TIF Plan into the Official Comprehensive Plan for the Village (Exhibit B)
IX. NEW BUSINESS
A. Radebaugh Plat of Subdivision, 408 S. Hi Lusi
The Petitioner is requesting the consolidation of two lots into one lot
of record. Also requested are two exceptions from the requirements of the
Development Code relative to lot depth and leaving a nonconforming
parcel. The Plan Commission voted 6-0 to approve these requests.
B. A RESOLUTION TO ALLOW SERVICE CREDIT FOR MILITARY SERVICE
PRIOR TO IMRF PARTICIPATION
This Resolution must be approved in order to allow for appropriate service
credits to be applied to IMRF for those having served in the military. (Exhibit C)
C. A RESOLUTION AUTHORIZING THE DESIGNATION OF THE FUND BALANCE
OF THE GENERAL FUND AS A DISASTER RESPONSE CONTINGENCY
This Resolution allows the creation of an account to fund possible disasters in (Exhibit D)
the Village.
D. A RESOLUTION IN LIEU OF A SURETY BOND IN ORDER TO PERFORM
SPECIFIED CONSTRUCTION WORK WITHIN STATE OF ILLINOIS (Exhibit E)
RIGHTS-OF-WAY
X. VILLAGE MANAGERS REPORT
A. Authorize purchase of 4,000 feet of 5" fire hose through the Northwest
Municipal Conference Joint Purchase Program
B. Request to waive the bidding process in order to purchase the clothing
for the Fire Department from the only supplier of this type of this
specialized item.
C. Request to waive bidding procedure and extend tree trimming contract.
D. Request to accept proposal for GIS tree inventory link.
E. Authorize purchase of 11 PCs and one laptop computer for the Public Works
Department.
F. Status Report
X1. ANY OTHER BUSINESS
XII. ADJOURNMENT
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
JANUARY 20,1998
CALL TO ORDER
Mayor Farley called the meeting to order at 7:32 P.M.
ROLL CALL
Present upon roll caayor Gerald Farley
Trustee George Clowes
Trustee Timothy Corcoran
Trustee Paul Hoefert
Trustee Richard Lohrstoff•
r
Trustee Daniel Nocchi
Trustee Irvana U4ilks
INVOCATION
The invocation was given by Trustee Nocchi.
APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee Corcoran, moved to approve
the minutes of the regular meeting of January 6, 1998.
Upon roll call: Ayes: Clowes, Corcoran, Hoefert,
Lohrstorfer, Nocchi, Wilks
Nays: None
Motion carried.
APPROVAL OF BILLS
Trustee Hoefert, seconded by Trustee Nocchl, moved
to approve
the following list of bills:
General Fund
$ 7980770
Refuse Disposal Fund
118,053
Motor Fuel Tax Fund
13,105
Community Development Block Grant Fund
5,960
Local Law Enforcement Block Grant Fund
Debt Service
20,247
Capital Improvement Fund
950
Capital Improvement Construction Fund
48,785
Downtown Re -development Construction Fund
229j262
Police & Fire Building Construction
0"
Flood Control Construction Fund
8,862
Street Improvement Construction Fund
Water & Sewer Fund
271,011
Parking System Revenue Fund
1,822
Risk Management Fund
339,067
Vehicle Replacement Fund
AMAW
Vehicle Maintenance Fund
31,480
Computer Replacement Fund
Flexcomp Trust Fund
11,781
Escrow Deposit Fund
1021788
Police Pension Fund
Firemens. Pension Fund
Benefit Trust Fund
$11999,723
Upon roll call: Ayes: Clowes, Corcoran, Hoefert,
Lohrstorfer, Nocchi, Wilks
Nays: None
Motion carried.
F7A
wALL TO ORDER
NIOLL CALL
INVOCATION
APPROVE
MINUTES
FINANCIAL REPORT Trustee Hoefert, seconded by Trustee Nocchi, moved to accept the
Page 2 - January 20, 1998
financial report from January 1, 1997 through December 31, 1997*
subject to audit.
Upon roll call: Ayes.- Clowes, Corcoran, Hoefert,
Lohrstorfer, Nocchi, Wilks
Nays: None
Motion carried.
MAYOR'S REPORT
HONOR BARBARA
Mayor Farley and Finance * Director Brian Caputo honored Barbara Dyon
DYON*, RETIRED
who retired following 11 years of devoted service in the Finance
Department of the Village and presented a plaque reflecting that fact.
APPOINTMENTS
There were no appointments made.
COMMUNICATIONS AND PETITIONS
None.
OLD BUSINESS
AMEND CH. 18
An Ordinance was presented for first reading that would authorize YIELD
signs for north and southbound Eastwood at Memory Lane.
Trustee Wilks, seconded by Trustee Hoefert, moved to waive the rule
i i
requiring two readings of an Ordinance.
Upon roll call: Ayes: Cloves, Corcoran, Hoefert,
Lohrstorfer, Nocchi, Wilks
Nays: None
Motion carried.
CARD. NCS. 4906
Trustee Wilks, seconded by Trustee Nocchi, moved for passage of
Ordinance No. 4906
AN ORDINANCE AMENDING CHAPTER 18
(TRAFFIC CODE)
Upon roll call: Ayes,, Clowes, Corcoran, Hoefert,
Lohrstorfer, No I, Wilks
Nays-.,, None
Motion carried.
AMEND CH. 18
An Ordinance was presented for second reading that would amend
PROSPECT HIGH
Chapter 18 (Traffic Code) that established parking restrictions around
SCHOOL
Prospect High School. It was rioted that the original recommendation
was to prohibit parking between 7 AM and 5 PM, however due to a
request from a resident in that neighborhood, the time of prohibition was
changed to 8 AM to 5 PM,
ORD. NO. 4907
Trustee Wilks, seconded,by Trustee Corcoran, moved for passage of
Page 2 - January 20, 1998
Ordinance No, 4907
AN ORDINANCE AMENDING CHAPTER 18
(TRAFFIC CODE)
Upon roll call: Ayes: Clowes, Corcoran, Hoefert,
Lohrstorfer, Nocchi, Wilks,
Nays: None
Motion carried.
An Ordinance was presented for second reading that would 'increase AMEND CH. 8
the fee for non-residents using the Village paramedic/ambulance NON-RESIDENT
services from $125.00 to $200.00. AMBULANCE FEE
Trustee Corcoran, seconded by Trustee Nocchi, moved for
passage of Ordinance No. 4908
AN ORDINANCE AMENDING ARTICLE X ENTITLED
"NON-RESIDENT AMBULANCE FEE" OF CHAPTER 8
OF THE VILLAGE CODE
Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer,
Nocchi, Wilks,
.Nays: Clowes,
Motion carried.
An Ordinance was presented for second reading that would
AMEND CH. 23
increase the license fee for multi -family dwelling units from
LANDLORD/
$14.00 to $20,-00 in 1998, to $25.00 in 1999 and to $31.00 in
TENANT: LICENSE
2000 and thereafter per unit per year
FEE
The following landlords expressed their opposition and/or
concerns relative to the, proposed increase:
Ron Majory, owner of townhomes on Sha Bonee
Karl Rickenbrode, 1712 Catalpa, owner at 519 Dempster
Jack Berringer
Lois McMichael
Trustees Clowes and Wilks expressed their opposition to this
proposal.
Trustee Nocchi, seconded by Trustee Corcoran, moved for passage
ORD.NO- 490q
of Ordinance No. 4909
AN ORDINANCE AMENDING ARTICLE XVIII ENTITLED
"LANDLORD TENANT REGULATIONS" OF CHAPTER 23
OF THE VILLAGE CODE
Upon roll call.- Ayes.- Corcoran, Hoefert, Lohrstorfer, Nocchi,
Farley
Nays: Clowes, Wilks,
Motion carried.
Page 3 - January 20, 119911-1
AMEND CAH. g An ordinance was presented for second reading that would
ENTRANCE allow certain existing entrance markers to encroach in a public
MARKERS right-of-way.
C: RD. NCS. 4910 Trustee Hoefert, seconded by Trustee Corcoran, moved for passage of
Ordinance No. 4910
AN ORDINANCE AMENDING CHAPTER g OF
THE VILLAGE CODE
Upon roll call: Ayes: Clowes, Corcoran, Hoefert,
L.ohrstorfer, Nocchi, Wilks
Nays: None
Motion carried.
NEW BUSINESS
AMEND COMP. PLAN The Plan Commission had previously considered the proposed
DOWNTOWN downtown redevelopment plan. The Plan Commission's recommendation
REDEVELOPMENT of 3 Ayes and 4 Nays was presented to the 'Village Board.
PLAN
It was noted that members of the Plan Commission expressed concern
relative to the process of amending the Comprehensive Plan and
adopting the Downtown Redevelopment Strategic TIF Plan, rather than
opposition to the actual plan.
The following residents spoke relative to the proposal:
Hal Predovich, Chairman Business Development and
Redevelopment Commission
George Flaherty, former resident
Tom Reindl, Northwest Electric
Trustee Corcoran, seconded by Trustee Hoefert, moved to amend the
Comprehensive Plan and adopt the Downtown Redevelopment Strategic
TIF Plan,
Trustee Wilks, seconded by Trustee Clowes, moved to amend the motion
by deleting the language from the proposed plan identified on pace 30
relative to Northwest Electric.
Upon roll call: Ayes: Clowes, Wilks
Nays: Corcoran, Hoefert, L.ohrstorfer, Nocchi, Farley
Motion failed.
Upon calling the main motion:
Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Farley
Nays: Clowes, 'Wilks
Motion carried.
Trustee Corcoran left the meeting for a brief period.
An Ordinance was presented for first reading that would amend
Chapter I I relative to the permitted hours for solicitation within
the Village. The proposed Ordinance reduced the hours permitted
for solicitation within residential districts from 9 AM to 9 PM to
f
9 AM to 8 PM during Daylight Savings Time and from 9 AM to 6 PM
during Central Standard Time. These changes were the result of
concerns expressed by residents.
Trustee Hoefert, seconded by Trustee Nocchi, moved to waive the
rule requiring two readings of an Ordinance.
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer,
Nocchi, Wilks
Nays: None
Motion carried.
Trustee Nocchi, seconded by Trustee Hoefert, moved for passage
of Ordinance No. 4911
AN ORDINANCE AMENDING ARTICLE XXVIII ENTITLED
"VENDORS, SOLICITORS AND OTHERS ENGAGED IN
RETAIL, SALES AND SERVICES" OF CHAPTER 11 OF
THE VILLAGE CODE
Upon roll call'. Ayes: Clowes, Hoefert, Lohrstorfer,
Nocchi, Wilks
Nays: None
I
10160051ror..=- 41
r.,`* Resolution was presented that would authorize another extension
to the franchise agreement between the Village and TCI for
cable TV services for an additional six months, through August, 1998.
Trustee Hoefert, seconded by Trustee Nocchi, moved for passage
=' _'l No. 1-98
A RESOLUTION AUTHORIZING AN EXTENSION TO
THE FRANCHISE AGREEMENT BETWEEN TCI AND
THE VILLAGE OF MOUNT PROSPECT
Upon roll call: Ayes: Clowes, Hoefert, Lohrstorfer,
Nocchi, Wilks
Nays: None
Trustee Corcoran returned to the meeting at this point.
VILLAGE MANAGER'S REPORT
Village Manager Michael Janonispresented a request to
accept the final balancing change orders for the See Gwun
Sanitary Sewer Improvement Project
It was noted that the requests for Change Orders 1 and 2
were previously approved. The present request is to approvil,
I Page 8 - January 20, 1998
AMEND CH, 11
SOLICITORS
ORD.NO. 4911
TCI AGREEMENT
SEE GWUN
SANITARY
iA mi
Change Order 3 in the amount of $28,742.67 and Change Order 4 in the
amount of $62,,558.20. It was noted that Change Order 4 was necessary
due to a mistake by RUST, the design contractor, which amount will be
reimbursed by RUST to the Village.
Trustee Hoefert, seconded by Trustee Corcoran, moved to concur with
the rnd"atf,,ort,of,fhp�,4,drni'nistr0t"lion',,and,�a,,c pt'the'fin al change
orders, ative,16, the See'Gwun Sanitar Sowotjmpr emv ,t,p,
1, , ry I ,
ov eh roject in
ndeirstanding that
the,amo,Ai,nts,,o,f,,,$,2'8,,,'742.67,an,d $62,zi,558*210, with th,e�,u
the li' reimb dto the V1' 'g by,,
ursle Ilia S
Upon roll call: Ayes-, Clowes, Corcoran, Hoefert,
Lohrstorfer, Nocchi, Wilks
Nays.* None
Motion carried,
Mr. Janonis reminded everyone that the Celestial Celebration Dinner will
be held on Saturday, February ith.
ANY OTHER BUSINESS
Trustee Hoefert suggested, members of the Village Board not attend
meetings of Boards and Commissions and encouraged those appointed
bodies to conduct Independent deliberations.
Trustee Clowes stated that with the cooperation of many organizations,
merchants and TAP, a Youth Forum will be held at Randhurst on January
26th. Trustee Clowes also expressed appreciation to all those who
have sponsored and supported the efforts of TAP.
ADJOURNMENT
ADJOURN Trustee Wilks, seconded by Trustee Hoefert, moved to adjourn
the meeting.
Upon roll call: Ayes: Clowes, Corcoran, Hoefert,
Lohrstorfer, Nocchl, Wilks
Nays: None
Motion carried.
The meeting was adjourned at 9:46 P.M.
Carol A. Fields
Village Clerk
Page 8 - January 20, 1938
VILLAGE OF MOUNT PROSPECT
CASH POSITION
January 29, 1998
Snterfiorise Fund.�-
Water & Sewer Fund
Cash & Invest
Receipts
Disbursements
Other
Cash & Invest
672,,415
Balance
1/16/98 thru
Per Attached
Credits/
Balance
55,852
1/16/98
1/29/98
List of Bills
(Debits)
1/29/98
General Fund
4,741,343
583,703
6440,108
4,680r938
Fun0,2,
Vehicle Maintenance Fund
70,461
170
33,170
37,461
Refuse Disposal Fund
837,983
27,382
237,498
143,896
627,867
Motor Fuel Tax Fund
819,253
1 90ro90
8,092
830,251
Community Development Block Grant
(51919)
13,r000
12,190
(5t 109)
Local Law Enforcement Block Grant
11,800
11,800
Fund
Debt Service Funds
2,171,605
2,335
21173,940
Q, milal, Ecls
(Q12 I
Capital Improvement Fund
2r062,847
1j411
(50,000)
21011,436
Capital Improvement Construction Fund
102,760
4,,900
50,000
147r860
Downtown Redev Const Funds
585,763
37,254
548,509
Police & Fire Building Construction
47,686
M,
47,686
Flood Control Construction Fund
1,169,810
M
91,281
1,,078,529
Street Improvement Const Fund
505,897
20,976
526,873
Snterfiorise Fund.�-
Water & Sewer Fund
2,159,433
167,547
55,747
2127 1,r233
Parking System Revenue Fund
672,,415
7,598
1,374
678,639
Police Pension Fund
25,974,348
55,852
86,999
25r943,201
Risk Management Fund
3,"154,260
11,437
97,229
3j068r468
Vehicle Replacement Fund
1 F7661922
8,338
10758,584
Vehicle Maintenance Fund
70,461
170
33,170
37,461
Computer Replacement Fund
143,896
0,
0,
143,896
Flexcomp Trust Fund
8,903
15,286
11940
22,249
Escrow Deposit Fund
1,,429,,651
413,972
81,236
1,762,3$7
Police Pension Fund
25,974,348
55,852
86,999
25r943,201
Fire Pension Fund
28,148,519
79,621
94,865
28, 133,275
Benefit Trust Funds
18,000
2,693
15r307
11 6 597 "63
0',
. ........ ....
7,
Ast
of Bills Presented
*M Board Trustees
JANUARY 9 1998 Pr
VENDOR, DESCRIPTION AMOUNT
_
-----------
4
H ENTERTAINERS, INC.
NANCY r DO
PETER BARON
SANTOS BAUTISTA
BRISTOL
ILANA .�
�' �' � � •
.�
BUSSE CAR WASH, INC.
COCA
COLA BOTTLING CO.
TOM COUGHLIN
FIRST COMMONWEALTH
FIRST NATIONAL BANE. OF CHICAGO
PAYOUTFLEX COMP
LILLIANR
ANDY
ICMA RETIREMENT TRUST - 4S7
ILLINOIS DEPARTMENT
ILLINOIS LIQUID ENERGIES, INC.
MIKE KAISER
KAY -RAY SENr
DON LOGAR
MARTIN BOYER r
METRO FEDERAL CREDIT UNION
MOUNT PROSPECT SPECIAL EVENTS
MOUNT PROSPECT PUBLICLIBRARY
OVERPAYMENT
845.00
OVERPAYMENT OF SS TAX
63.87
OVERPMT OF SS TAX
15.62
OTE R PAYMENT OF SS TAX
22.10
BANQUET
960.93
CERTIFICATE
360.00
BOND REFUND
50.00
BOND REFUND
60.00
WATER CR
5.98
WATER CR
0.64
6.62
P/R PERIOD ENDED 1/16/98
2,056.12
P/R PERIOD ENDED 1/15/98
UNIFORM A
51000.00
P/R PERIOD ENDED 1/19/98
-BECHTOLD
11000.00
P/R PERIOD ENDED 1/29/98
519,512.79
P/R PERIOD ENDED 1/29/98
2,531.39
P/R PERIOD ENDED 1/29/98
11735.79
P/R PERIOD ENDED 1/29/98
38,664.39
P/R PERIOD ENDED 1/29/98
635.20
P/R PERIOD ENDED 1/29/98
1.7 680.05
P/R PERIOD ENDED 1/29/98
10230.78
RETIREE INSTALLMENTS JAN
98
1614.66
RETIREE INSTALLMENTS JAN
98
20693.06
RETIREE INSTALLMENTS JAN
98
5f661 .84
600,016.07
EMPLOYEE DENTAL PLAN
1, 939 . 7 2
SAVINGS BONDS-P/R 1/29/98
700.00
EMPLOYER SHARE FICA COSTS
18,377.63
EMPLOYER SNARE FICA COSTS
189.43
EMPLOYER SHARE FICA COSTS
130.30
EMPLOYER SHARE FICA COSTS
21913.79
EMPLOYER SHARE FICA COSTS
48.36
EMPLOYER SHARE FICA COSTS
11325.04
22,984.55
GIFT
124.22
CCE EEE
23.25
OVERPAYMENT" OF SS EAE
11.98
REIMBURSE DIRECT DEPOSIT
16f645.55
OWE FOR 1997 EAE E S
0.99
GASOLINE
61775.38
OVERPAYMENT OF SS 'FAX.
57.89
OVE:RPYMT
300.00
OVERPAYMENT OF POLICE CE T ICKET
40.00
ESCROW DEPOSIT
7 5 0 0. 0 0
;REIMBURSE DIRECT DEPOSIT
EIRE
12,369.97
CCV TICKETS
270.00
EPEE 1ST AE,LOC
51477-53
List of Bifls Presented to the Board of Trustees
JANUARY 29, 1998 PAGE: 2
"I'll", .,.? '. . . ........
VENDOR DESCRIPTION
OAKTON PAVILLION HEALTHCARID
PEBSCO
PENSION DISBURSEMENTS
PETTYTIMOTHY C. PETERSON
rDEPT.
.i p e e - r ri r14 0 ■
DELIVEREDHOME +! 1997
P/R 01/29/98 WIRE TRANSFER
POLICE PENSION DISB. JAN 1998
►♦4
FI.V.E PENSION DISB. JAN 1998
FORFEITED ESCROW FUNDS
MISC SUPP
WATER CR
4 Vi
ROCK , FUS CO ,REYNOLDS &GARVEY , LTD REAL, ESTATE TRANSFER TAX REFUND
EVA SANCHEZ REFUND FOR PARKING TICKETS 97-120
THIRD DISTRICT CIRCUIT COURT JAN5 BOND MONEY
JAN4 BOND MONEY
JANE BOND MONEY
JAN7 BOND MONEY
1
n 1 1 1
ZL &my FRAI'llilm
Ly's • 6 •gh
r •
I91 - W1 PRIA
PETTY CASH - FINANCE DEPT.
MAYORSUNITED STATES CONF. OF
■ Ar WILKS
MISC SUPP
MISC EXPENSES
MISC EXPENSES
1998 MEMBERSHIPDUES—MAYOR FARLEY
CALL ■ �► •
2,610.00
15, 078.51
86,998.55
94864.62
181, 863.18
100.00
35.00
8.97
0.96
9.93
1X41 . 995
1,
. 60
16.55
50.00
1 500.00
56254.00
400.00
41455.00
4,258.00
14,367.00
10.00
61846.96
400.00
150.00
7,396.95
•
49.50
80.50
20.65„
150.75
2,855.00
7.92
CRAINS CHICAGO BUSINESS SUBSCRIPTION 155-00
DAILY HERALD CLASS AD CLERK/BLDG DIV 307.91
DYNAMIC GRAPHICS MAGAZINE SUBSCRIP/DYNAMIC GRAPHICS MAGAZINE 24.00
I PELR.A REGISTRATION FEE FOR D. STRAHL 50.00
.4ist of Bills Presented
r• r Board Trustees
JANUARY 29, ,.PAGE:
DESCRIPTIONVENDOR AMOUNT
MICHAEL E. JANONI S ADVANCE I CMA WINTER CONF EXPENSES 350.00
NATIONAL PUBLIC EMPLOYER LABOR. EDELR.A MEMBERSHIP DUES FOR D STRAH 165.00
OFFICE DEPOT PAPER 51.30
PETTY CASH -- FINANCE DEPT. MISC EXPENSES 50.22
MISC EXPENSES 5.00
MISC EXPENSES 37.80
123.02
TOTAL: 11226.23
CONIMUNICATION DIVISION
NATO.A MEMBERSHIP 550.00
OFFICEMAX CREDIT FLAN OFF SUPPLIES/DESK DECEMBER 1997 l,011.67
PETTY CASH - FINANCE DEPT. MISC SUPP 23.64
MISC EXPENSES 10.71
MISC EXPENSES 14.95
MISC EXPENSES 72.11
121.41
PIONEER PRESS SUBSCRIPTION 12.95
SUBURBAN PRINTING PHONE LIST 24.00
TOTAL: 1,720.03
VILLAGE CLERK'S OFFICE
17,131-NICIPAL CLERKS OF ILLINOIS MCI MEMBERSHIP-FIELDS/LOWE 60. Of
NATIONWIDE PAPERS NEWSLETTER PAPER/JAN M
SERVICE FEB 158.70
ON TIME MESSENGER + PETERSON & HUNT26.00
P. F. PETTIBONE & CO. FILLER SHEETS 36.00
PETTY CASH - FINANCE DEPT. misc SUPP 37.31
PIONEER PRESS SUBSCRIPTION: MT PROSPECT TIMES 12.9S
WHEELING REPRODUCTIONS PREPARE/PROD 200 COPIES OF MAP 11350.00
TOTAL: 11680.96
FINANCE DEPARTMENT
AEK COMPUTERS NOVEMBER 97 NON -CONTRACT CHARGES 125.00
AMA/KEYS PRODUCTIVITY CENTER CLASS FEE 159.00
BT OFFICE PROD. INT' L . , INC. OFFICE SUPPLIES 114.33
BRIAN W. CA.PUTO REIMS FOR SPACE HEATER 32.46
RE I MB FOR GFOA. ANNUAL CONE REG I S TR 275.00
307.46
DISTINCTIVE BUSINESS PRODUCTS BLUE TONER 66.6S
List of Bills Presented
rMr i r Board
Trustees
VENDOR DESCRIPTION AMOUNT
LVOIL WL" -03 _p) - "Ok - i " U -T 03
■
■
CORPORATION
IGFOA
ILLINOIS ■
NEOPOST
. FINANCE DEPT.
PRECISION
QUICK PRINT PLUS,
SCHWAAB,
SNELLING C0022
STRIVERS TEMPORARY
CONCEPTS , INC
INC.
I' 1. ll; : +l��►��. I�
AMERICAN SOCIETY S■ "� . ■
i ■INTERNATIONAL
JUDY CONNOLLY
GALL"S, INC.
ILLINOIS PUBLIC HEALTH ASSOC
ELECTRICALILLINOIS ENVIR. HEALTH ASSOC.1
INT. ASSOC. OF
BUREAU
LEGISLATIVE REFERENCE
MOUNT R
NATIONAL
DEPT.OFFICE DEPOT
PAGENET
PETTY CASH - FINANCE
PRINT
PUBLISHING COMPANY
SUBURBAN
SUPERINTENDENT OF DOCUMENTS
PRINTER
rr r ■ R
IBM 6 MAINTENANCE
SEMIN■ *" REG D
KEGAN 1/30/98
ANNUAL CAPUTO
PETTYMEMBERSHIP
EQUIPMENT RENTAL
MISC EXPENSES
MISC EXPENSES
MISC EXPENSES
V,ISC EXPENSES
CONSULTING SYSTEM r R R
BUSINESS CARDS w C WIDMER
DATER STAMPS
DATA ENTRY TEMP
DE TEMP
I
MEMBERSHIP
MEMBERSHIP
PIZZA PLAN • 8
GEAR BAGS
RENEWAL-BOBMEMBERSHIP
3 MEMBERSHIPS
3 MEMBERSHIPS
MEMBERSHIPS
* r �
BUSINESS CARDS
BULLETINLAW
SUBSCRIPTIONMEMBERSHIP
. CONSUMER
554.00
492.00
75.00
160.00
140.00
300.00
750.00
28.70
0.97
14.32
42.68
86.67 .
11237.50
35.00
168.50
305.00
684.36
75.00
180.00
5"55.00
1.59.98
50.00
25.00
25.00
25.00
75.00
40.00
55.0
136.00
7S.00
51.30
57.94
25.60
32.00
4.00
34.35
List of Bills Presented to the Board of Trustees
JANUARY 29, 1998 PAGE: 5
VENDOR DESCRIPTION AMOUNT
51 lktfi 1 ! 0) 14
THOMPSON ELEVATOR INSPECTION S
ELEVATOR INSPECTION/999 N ELMHURST
50.00
WAL-MART STORES, INC.
FILM DEV AND SUPP
23.64
WEARGUARD
CLOTHING
384.95
TOTAL:
11722.54
COMMUNITY DEVELOPMENT - CDBG
BROWNS REAL ESTATE CONSULTING
OCT 97 INV
1,090,00
OCT 97 INV
410.00
NOV 97 INV
480.00
DEC 97 INV
380.00
OCT 97 INV
1,040.00
3,400.00
CERA NORTHWEST SELF-HELP CENT
JAN,FEB,MAR 97 PYMT
11750.00
DAILY HERALD
LGL NOTICE
30.60
APRIL B. FOLEY
MENTOR EXPENSES, SKATING, LUNCH
195.48
GIRL SCOUTS - ILLINOIS CROSS-
BOXWOOD PROGRAM -DEC
21400.00
RITA NATHANSON
SUPPLIES
26.79
NETWORK ENVIRONMENTAL PLMG SVC
HOME WEATHERIZATION SUBSIDY
11500.00
PETTY CASH -- FINANCE DEPT.
MISC EXPENSES
21.14
RESOURCE CENTER FOR THE ELDERL
SNR SHARED HOUSING
11000.00
TOTAL
10,324.01
- - k1jill 1710 1 MONA
303 CAB ASSOCIATION,
COMMUNITY CAB CO.
DANCE-PLUSDANCE-PLUS PRODUCTIONS,
DISTINCTIVE BUSINESS PRODUCTS
MINUTEMAN PRESS
MOUNT PROSPECT PARK DISTRICT
NORTHWEST ELECTRICAL SUPPLY
SEW TECY
TAXI RIDES 344.95
SENIOR TAXI RIDES 510.65
WESTERN LINE DANCE CLASS 160.00
MAINTENANCE AGREEMENT TOSHIBA 2550 253.00
BROCHURES 80.51
DEPOSIT 50.00
LIGHT BULBS 9 .74
REPAIR/SUPPLIES SOCIAL SEWING CLUB 129.15
TOTAL.11
TED D. ADAMCZYK REIMBURSEMENT COURSE EXPENSES 18.00
MARK BECHTOLD COOK CO SHERIFF BASIC RECUIT TRAIN 150.00
LANCE BESTHOFF REIMBURSE EXPENSES 1G.40
MARK BONNER REIMBURSEMENT COURSE EXPENSES 1.8.00
List of Bills Presented
rr r r Board Trustees
JANUARY 29, 1998 PAGE: 6
VENDOR- DESCRIPTION
JOSEPH
JAMES AR
DICTAPHONE CORPORATION
G.B.O.S.
HAINES * COMPANY
LARRY
.R HEINRICH, r D
ICMA-401 PLAN
KC FITNESS SERVICE
LAW R
LITTLE AMERICA
WILLIAM
NORTHWEST '" " •DISPATCH SY&4
NORTHERN POLICE r r *" 1
PAGENET
FINGERPREISER ANIMAL HOSPITAL
JOHN E. REID AND ASSOCIATES
SIRCHIE PRINT ...
ROBERT
SUSSEX MANAGEMENT ASSOCIATES
TELETRAC
METERTHE TRAFFIC INSTITUTE
",ITrERSITY OF ILLINOIS AT URBA
VAN & ASSOCIATES, INC.
VHF COMMUNICATIONS
REIMBURSEMENT Or
OFFICE SUPPLIES
REIMBURSE EX
ATTACHMENTS DESK
HP 2P CARTRIDGE
BALANCE ON '
USM► �_ ' '
raey
SERVICE
SERVICE
30.00
392.69
51.15
E 2,330.00
45.00
21.01
21.00
42.01
256.06
314.33
184.20
100.00
SERVICES RENDERED
300.00
ICMA-401 PLAN-PA.VLOCK 1/29/98
395.81
PREVENTATIVE MAINT FITNESS E QUI PME
75.00
COOK CO SHERIFF BASIC RECRUIT ERAI
150.00
MEMBERSHIP DUES - R.. PAVLOCE
25.00
PRISONER. FOOD FOR. DECEMBER '97
2 8 9. 6 5
REIMBURSEMENT COURSE EXPENSES
18.00
REIMBURSE CLEANING
45.00
63.00
SERVICES RENDERED -FEBRUARY 98
2 7, 4 7 9.14
98 ASSESSMENTS PAGER RENT 5/1/98
21970.00
PAGER RENTAL
347.44
STRAYS OCT/NOV/DEC 1997
1, 0 3 0. 0 0
APPLICANT TESTING . MARGAR.EE EVAINS
175.0 0
POLICE TESTIlNG
175.00
350.00
COOK CO SHERIFF BASIC RECRUIT TRAI
150.00
STRAYS -DEC
35.00
STRAYS-NOV
420.00
455.00
FINGERPRINT KIT
69.81
REIMBURSEMENT COURSE EXPENSES
18.00
TUITION RZEPECKI /WAGNER. 3/9-11/98
350.00
MONTHLY SERVICE JANUARY '98
9 5 3. 0 0
REG R RZEPECKI 9/29-12/5/97
21300.00
CLASS FEE
250.00
CLASS FEE
800.00
3,350.00
TEITIION M WEGER 12/1-5/97
350.00
CLASS FEE
220.00
RADIO REPAIR
229.00
RADIO REPAIR
49.00
278.00
CALENDARS
13.86
List of Bills Presented to the Board of Trustees
JANUARY 29, 1998 PAGE: 7
VENDOR DESCRIPTION AMOUNT
OFFICE SUPPLIES
139.72
OFFICE SUPPLIES
155.47
OFFICE SUPPLIES
137.52
446.57
WOLF CAMERA, INC.
FILM PROCESSING
8.05
FILM PROCESSING
71.68
FILM PROCESSING
9.51
PHOTO PROCESSING
6.04
95.28
TOTAL:
44, 158.54
FIRE DEPARTMENT
ADDISON BUILDING MATERIAL CO.
CHAIR HARDWARE 513
28.19
AGA GAS, INC.
CYLINDER RENTAL
79.92
AMERICAN SOCIETY OF PROFESS.
MEMBERSHIP
100.00
EMS INSIDER
SUBSCRIPTION EMS INSIDER/HUEMANN
89-97
MICHAEL FIGOLAH
EXPENSES 198 DISASTER CONF/FIGOLAH
120.00
FIRE ENGINEERING
SUBSCRIPTION-HUEMANN
19.95
FLORIDA EMERGENCY MEDICINE FD.
DISASTER '98 REGISTRATION/FIGOLAH
395.00
DISASTER 198 REGIISTRATION/THILL
395-00
790.00
GENERAL DEVICES
REPAIR TELEMETRY RADIO
158.74
GREAT LAKES AIRGAS, INC.
OXYGEN USP D14CF
92.50
KAISER PROFESSIONAL PHOTO LAB
SLIDES
6.25
KC FITNESS SERVICE
PREVENTATIVE MAINT FITNESS EQUIPME
75.00
LARRY ROESCH FORD
FLOOR MATS
139.20
LATTOF CHEVROLET, INC.
FLOOR MATS AND PAD KIT
149.82
MINOLTA BUSINESS SYSTEMS, INC.
SERVICE CONTRACT
440.00
MORTON GROVE AUTOMOTIVE WEST
REBUILD ALTERNATOR
185.00
MOTOROLA COMMUNICATIONS
HEADSET PARTS SICTRONICS
144.70
FRANK NAGORKA
SPEAKER FEE - SURVIVING THE
11000.00
NORTHWEST CENTRAL DISPATCH SYS
SERVICES RENDERED -FEBRUARY 98
61869.78
NORTHEASTERN ILLINOIS FIRE
NEIFCA MEMBERSHIP DUES/FIGOLAH
40.00
NORTHWEST ELECTRICAL SUPPLY
12 FLUOR LAMP RECHG BATTERY
79.41
PAGENET
PAGENET SERVICE
11207.21
POMP'S TIRE SERVICE, INC.
INSTALL &: BALANCE 4 TIRES
258.00
QUINLAN PUBLISHING COMPANY
SUBS: FIRESTATION LAWYER/FIGOLAH
68.00
SECRETARY OF STATE
TITLE TRANSFER- 1998 FORD AMB
25.00
WAL-MART STORES, INC.
FILM PROCESSING
26.00
WORLD PUBLISHERS
REFERENCE BOOK/FIGOLAH
65.90
TOTAL:
12,258-54
List of Bills Presented to the Board of Trustees
JANUARY 29, 1998 PAGE: 8
VENDOR `w AMOUNT
CELLULAR ONE - CHICAGO CELLULAR PHONE SERVICE FOR 12/97
CINTAS CORP UNIFORM SERVICE
UNIFORM SERVICE
UNIFORM SERVICES
COST ERSKINE REIMBURSEMENT FOUR CDL
JOHN MELLON REIMBURSEMENT FOR SUPPLIES
PETTY CASH PUBLIC WORKS TRAVEL & SUPPLIES
TRAVEL & SUPPLIES
TRAVEL & SUPPLIES
TRAVEL AND SUPPLIES
BOOTS AND STUFF
SAFETY OPURCHASE
REIMBURSEMENT SAFETY SHOES
REIMBURSEMENT
CREDIT r r
CREDIT SUPP
SUPP
9
1� a
MIKE AGUADO
ANDERSON ELEVATOR
ANDERSON COMPANY
CADE INDUSTRIES
PLIES
PLIES
.
CLEANING
PLIESPLIESPLIESPLIESPLIESPLIESST HY
• r
MAIN ST
ST HY
KEYS
CLEANING SUP
CLEANING SUP
CCLEANING SUP
CLEANING SUP
CLEANING SUP
CLEANING SUP
LEANING
CLEANING SUP
11 S EMERS+N ST
SS BUSSE 1W
11 E NORTHWX
COMPLIANCE CLEAN UP SERV.,INC,. CLEAN-UP
86.11
132.46
132.46
132.46
397.38
30.00
11.71
16.17
6.81
2.15
2.75
27.88
77.00
8.5.00
85.00
85.00
-12.92
-5.75
72.00
52.33
154.00
151.41
2.90
1,724.00
345.00
222.16
222 16
22217
222.17
222.17
22217
708.00
41110-00
185.15
15G. 16
22.99
106.88
22.27
182.57
490.87
112.43
List of Bills Presented to the Board of Trustees
JANUARY 29, 1998 PAGE: 9
DOVER ELEVATOR COMPANY
LEE DRUGER
THE ELTON CORPORATION
•
MR ..
JOHN HARRINGTON
NATIONAL • AND POWER CORPOR
SUBURBAN
STANDARDSHEPP PEST CONTROL
PIPE & SUPPLY
SERVICETEE JAY O . .
MOUNTVILLAGE OF PROSPECT
-ok
IlkliM 0 / k - -- 411 0It
BIO -INTEGRAL
THE BOHMONT BULLETIN
PETTY CASH .
PROSAFETY
101 061 1 ilk] mzl�R � 10-m 01 19 1
B& H INDUSTRIES
COMMONWEALTH EDISON
COOK COUNTY TREA.SURER.
ILLINOIS MUNICIPAL LEAGUE
JOEL MICHALIK
PETTY CASH - PUBLIC WORKS
STATE TREASURER.
DESCRIPTION
MAINT PASS ELEV PUBLIC SAFETY
CONTRACTUAL SNOW REMOVAL
CLEANING EQUIP
5 SQ PUBLIC WALK
CONTRACTUAL SNOW REMOVAL
ALIGN BLOWERS ROOFTOP UNITS
REPAIR CONTROL LINES
PLANT MAINT
PEST CONTROL
TIRE REPAIR
SERVICE ON HANDICAPPED DOOR
WATER.
WATER
TWO YEAR B * RENEWAL
SUBSCRIPTION RENEWAL
TRAVEL AND SUPPLIES
BOOTS AND STUFF
OFFICE SUPPLIES
TRAFFIC SIGNAL LIGHTING
TRAF'F'IC SIGNAL LIGHTING
MUNICIPAL STREET LIGHTING CHCS
MAINT TRAFFIC SIGNALS
AID FOR. PROJECT ENGINEER
ATTEND THE UW -MADISON SEMINAR
TRAVEL & SUPPLIES
MAINT TRAP CTRL
MAINT TRAF CTRL
MAINT TRAP CTRL
MAINT TRAF CTRL
MAIN TRAF CTRL
MAINT TRAF CTRL
MAINT TRAF CTRL
1/98 178.94
48.30
37.70
160.00
87.50
186.25
223.,50
409.75
11235.85
295.00
117.57
430.25
13.24
3.31
16.55
m�,
134.14
1, 865.81
1,928.07
9,444.53
13,238.41
241.50
10.00
265.00
67.57
189.34
359.26
72.80
967..89
37,.15
71.,30
628.89
List of Bills Presented to the Board of Trustees
JANUARY 29, 1998 PAGE: 11
VENDOR DESCRIPTION AMOUNT
NANCY AGUADO
AMERICAN WATER WORKS ASSN.
INC
CENTERS INC.
- CHICAGO
COLUMN OFFICE EQUIPMENT/ INC#
COMMONWEALTH EDISON
COMP USA
DUPAGE TOPSOIL INC.
FEDERAL EXPRESS CORP
G & 0 THERMAL SUPPLY COMPANY
GASVODA & ASSOC.
B. HANEY AND SONS, INC.
DONALD E. HANSEN
HEWLETT PACKARD
MAIL BOXES ETC. USA
MATCO TOOLS
NATIONAL SAFETY COUNCIL
NET MIDWEST, INC.
NICOR
NOVELL TECHSHARE
TONY
'A'A
PETTY CASH - PUBLIC WORKS
POSTMASTER
STANDARD PIPE & SUPPLY
MAINT TRAF CTRL 37.15
2,363.78
TOTAL.
16r320.40
ATTEND THE NOVELL TECHSHARE SEMINA
184-00
BOOK "CHANGING WATER UTILITY"
83.75
AWWA '98 MEMBER EEE :ROD ODONOVAN
100.20
183.95
SOFTWARE
550.00
SOFTWARE AND SUPPLIES
292.00
CELLULAR PHONE SERVICE FOR 12/97
86.12
UNIFORM SERVICE
132.46
UNIFORM SERVICE
132.46
UNIFORM SERVICES
132.46
397.38
SERVICE CONTRACT FOR COPIER 7760
2,512.95
ELEC CHG PUMPING STA
61378.78
POWER TRANSLATOR
136.35
TOPSOIL
300.00
PRIORITY LETTER
16.00
PRESSURE CONNECTOR SWITCH
144.70
PARTS
500-00
DISPOSAL OF LOGS FR WELLER CREEK
262.50
REIMBURSEMENT FOR SAFETY SHOES
85.00
SUPPORT AGREEMENT/2601 MT SCANNER
124.67
POSTAGE 12/97
7.14
POSTAGE 12/97
11.57
POSTAGE 12/97
47.09
POSTAGE 12/97
13.90
79.70
TOOLS HARDWARE SUPPLIES
241.80
SUBSCRIPTION RENEW :11DRIVER LTRII
19.00
WATER SAMPLES TESTED 12/97
353.00
112 E HIGHLAND AVE
261.53
REG N AGUADO 1/21-22/98
175.00
REIMBURSEMENT FOR SAFETY SHOES
75.78
TRAVEL AND SUPPLIES
60.90
POSTAGE FOR WATER BILLS
567.18
PLUMBING SUPPLIES
23.92
PLUMBING SUPPLIES
68.85
92.77
PHOTO FINISHING
9.45
FILM PROCESSING
16.20
List of Bills Presented to the Board of Trustees
JANUARY 29, 1998 PAGE: 1
..............
VENDOR DESCRIPTION AMOUNT
12" :9 k . I - -00 a[" 0)-&3Z1mA
F. il aw, N 0 FRYM -0,0 -0 ii 1111
N�oD irliii OTT&J.-AMN-Irm
ARLINGTON NISSAN
BEARING DISTRIBUTORS, INC.
BILL'S LAWN & POWER
BUSSE CAR WASH. INC.
CHEM RITE PRODUCTS COMPANY
DAVE & JIM'S AUTO BODY, INCI
-WOUGLAS TRUCK P.D-,V,.TS
HOSKINS CHEVROLET, INC.
INLAND DETROIT DEISEL-ALLISON
FjATTOF CHEVROLET, INC. 0
TOTAL: 14f135.47
TOTAL: 234,777.57
BRAKE ROTOR
32.00
REPAIR PARTS
165.84
197.84
4031532ROO HUD CAPS (5)
416.90
C/R SEAL
13.68
PARTS
76.83
METRIC BEARINGS
51.90
142.41
REPAIR KIT
27.24
CAR WASH
635.50
CLEANING SUPPLIES
146.22
AUTO REPAIR
35.00
PEAK WASHER FLUID
107.64
SUPPLIES
277.56
385.20
TIRES/WRANGLER AT, WKHRSE,SUPER HI
829.78
TIRES/WRANGLER,WRKHRSE, SUPERHI
2.98
832.76
SEAL DISTRIBUTOR
3.65
HANDLE
9.65
13.30
REPAIR PARTS
377.47
MISC AUTO PARTS
69.69
List of Bills Presented to the Board of Trustees
JANUARY 29, 1998 PAGE: 12
VIENDOR DESCRIPTION AMOUNT
MISC AUTO PARTS
27.66
MISC AUTO PARTS
42-19
MISC AUTO PARTS
28.50
MISC AUTO PARTS
15.56
MISC AUTO PARTS
35.81
MISC AUTO PARTS
36.70
MISC AUTO PARTS
11-03
MISC AUTO PARTS
11.03
MISC AUTO PARTS
7.88
MISC AUTO PARTS
42-07
MISC AUTO PARTS
-7.88
MISC AUTO PARTS
28.63
MISC AUTO PARTS
16.85
MISC AUTO PARTS
126.00
MISC AUTO PARTS
123-75
MISC AUTO PARTS
122.25
737.72
LUND INDUSTRIES, INC.
SLIDE SWITCH KNOB FOR 480K UNITROL
49.40
LYONS EQUIPMENT CO.
VARIOUS PARTS
229.36
MORTON GROVE AUTOMOTIVE WEST
LIFT MOUNT
280.00
ALTERNATOR REGULATOR
65.00
ALTERNATOR REBUILD
300.00
645-00
NAFA
FLEET MANAGERS MANUAL
84.00
PETTY CASH - PUBLIC WORKS
TRAVEL & SUPPLIES
77.00
TRAVEL AND SUPPLIES
108.24
185.24
POLLARD MOTOR COMPANY
INTERNATIONAL REPLACEMENT PARTS
28.02
INTERNATIONAL REPLACEMENT PARTS
32.15
INTERNATIONAL REPLACEMENT PARTS
18.87
INTERNATIONAL REPLACEMENT PARTS
17.88
INTERNATIONAL REPLACEMENT PARTS
98-59
INTERNATIONAL REPLACEMENT PARTS
8 - 8 7
176.64
PRO FINISH
55 GALLON DRUM MAGIC CLEAN
180.00
QUALITY DISCOUNT AUTO PARTS
AUTO PARTS
12.64
REYNOLDS AUTOGLASS CO, INC.,
REPLACED WINDSHIELD
250.00
SAFETY KLEEN CORPORATION
CLEAN & SERVICE PARTS WASHER
354.75
WJ SAUNDERS
SCHEDULING CALENDARS
33.38
SECRETARY OF STATE
LICENSE PLATE RENEWALS
192.00
TERRACE SUPPLY COMPANY
CYLINDER RENTAL
3.00
REPAIR PARTS
32.35
RESPIRATOR AND CARTRIDGE
227.96
263.31
WAL-MART STORES, INC.
AUTO SUPPLIES
18.17
WHOLESALE TO THE INSTALLER
AUTO PARTS
22.58
AUTO PARTS
247.33
List of BiRs Presented
rrR r Board • r
AMOUNTJANUARY 29, 1998 PAGE: 13
v21MOR DESCRIPTION .
AUTO
PARTS
30.47
AUTO
PARTS
81.60
AUTO
PARTS
90.39
AUTO
PARTS
241.00
AUTO
PARTS
54.97
TOTAL: 71389.79
COMMUNITY SERVICE PROGRAMS
ROUSE-RANDHURST SHOP CENT, INC. FEBRUARY RENT 21000.00
TOTAL: 21000.00
COMPUTERCDW •S INC.
COMPUTER SUPPLIES
CLARION ASSOCIATES INC
PROFESSIONAL SERVICES 9/1-10/31/97
18,305.08
PROFESSIONAL SERVICES
140033.89
32,338.97
CONTRACTING MATERIAL COMPANY
UPGRADE KENSINGTON/WHEELING RDS
311SO.00
CUSTOM AMBULANCE
AMBULANCE - RE -CHASSIS
51998.00
ENVIRONMENTAL SYSTEMS RESOURCE
ADV ARC INFO GIS TRNG/L BREHOB
11750.00
FEDERAL EXPRESS CORP
PRIORITY PAK TO GARY PAPKE
20.00
GLENBROOK EXCAVATING CONCRET
SEEGWUN/MILBURN SANITARY SEWER IMP
28,742.67
SEEGWUN/MILBURN SANITARY
91,280.87
PSI
MATERIAL TESTING FOR STREET RESURF
ir692.59
THE SIGN PALACE
LETTERING
21340.00
TURNKEY ENVIRONMENTAL CONS INC
TOTAL COST LIMTD PHASE 11 3 S WILL
41895.00
TOTAL: 144t87G.43
CCMS WORKERS COMP CLAIM SVCS -JAN 225.00
DAVE JIM'S AUTO BODY, INC. AUTO REPAIR 138.80
AUTO REPAIR 665.90
AUTO REPAIR 208.72
AUTO REPAIR 135.80
11149.22
FIRST NATIONAL BANK OF CHICAGO PMT OF INSURANCE CLAIMS -CUSTARD 11857.10
PAYMENT OF INSURANCE CLAIMS - CUSTA 54,204.19
List of Bills Presented to the Board of Trustees
JANUARY 29, 1998 PAGE: 14
. . . . . ........ .
n
VENDOR DESCRIPTION AMOUNT
ffolAYMENT OF INSURANCE CLAIMS —CUSTA li314.01F
57 'W
o375.20
R. E. HARRINGTON, INC. MEDICAL
CLAIMS THRU
1/21
3,208.87
MEDICAL
CLAI IMS THRU
1/16
5r265.12
MEDICAL
CLAIMS THRU
1/15
11039.90
MEDICAL
CLAIMS THRU
1/23/98
5o014.52
MEDICAL
CLAIMS THRU
1/26/98
9ol92.76
23,721.17
MARTIN BOYER COMPANY,INC SERVICE
FEE
6f000-00
RANDALL WERDERITCH REIMBURSEMENT
27.10
TOT
w AL', 8 8, 497. 7V
GRAND TOTAL: 1f5001322-94
List of Bills Presented to the Board of Trustees
JANUARY 29, 1998 PAGE: 15
SUMMARY BY FUND
01
GENERAL FUND
644 ,107.65
03
REFUSE DISPOSAL r
••
•
05
MOTOR FUEL TAXr
COMMUNITY07 DEVELPMNT BLOCK+
IMPROVEMENT51 CAPITAL r
1,411.00
IMPROVEMENT53 CAPITAL • r
4s,900.00
55
DOWNTOWN REDEVLPMNT CONST FUND
37,253.97
•
FLOOD CONTROL CONST FUND
91,280.87
61
WATER AND SEWER FUND
550746.75
63
PARKING SYSTEM REVENUE FUND
1,373-92
.6
VEHICLE MAINTENANCEr
•
67
VEHICLE REPLACEMENT r
8t338.00
6 •
RISK MANAGEMENT r
97,228.56
71
POLICE PENSION FUND
86t998-56
72
FIRE PENSION FUND
•# ,864.62
73
BETRUST #2 NEFIT r
2t693-06
77
M ESCROW►
•
.72
•
ESCROW DEPOSIT FUND
11 500, 322 . 94
RESOLUTION NO.
A RESOLUTION NOTING THE PASSING OF RICHARD A. BACHHUBER
WHEREAS, RICHARD"DICK"ALLAN BACHHUBER, SR. and his wife "Billie", were residents of
the Village of Mount Prospect for the past 39 years, having raised their family in our community;
and
WHEREAS, DICK BACHHUBER served his country as a member of the United States Army
during World War 11; and
WHEREAS, DICK BACHHUBER was an active member of the community serving in a variety of
capacities; and
WHEREAS, DICK BACHHUBER served as an elected member of High School District 214 Board
of Trustees for 20 years; as a member of the Mount Prospect Solid Waste Commission for 8-1/2
years; and as a member of the Mount Prospect Finance Commission for 23 years, serving as
Chairman of that Commission for the past 15 years; and
WHEREAS, DICK BACHHUBER truly loved the Village of Mount Prospect, very rarely missing a
meeting of the Village Board where he attended as an interested resident; and
WHEREAS, DICK BACHHUBER endeared himself to those who knew him, earning their respect
and affection.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do
hereby acknowledge the many contributions of DICK BACHHUBER and do hereby express
sincere sympathy to his family on his passing.
SECTION TWO: That a copy of this Resolution be suitably prepared and presented to the
family of DICK BACHHUBER.
SECTION THREE: That this Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES:
INNN
ABSENT:
1119'aaaw j -tWTL?jfikM
ATTEST:
Carol A. Fields, Village Clerk
ON 0 ON* M P 0 ON 0 0 -0� WON'
Gerald L. Farley, Mayor
P R 0 C L A M A T 10 N
WHEREAS, it is a recognized fact that literacy is an essential tool to a person's
success; and
WHEREAS, in order to promote literacy, the Mount Prospect Public Library, the
Mount Prospect Sunrise Rotary Club and District 214 Community Education have,
in cooperation with local merchants, established the "Mount Prospect All-Star
Reading Program"; and
WHEREAS, the Mount Prospect All-Star Book Program encourages all residents,
regardless of age, to read specific books from the All-Star lists and/or tutor other
residents; and
WHEREAS, when a resident has read a specified number of books or tutored
someone for more than 25 hours, the resident participating in the program shall
receive a prize donated by a local merchant; and
WHEREAS, it is a goal of the organizers of the Mount Prospect All-Star Book
Program that the Village of Mount Prospect be known as the "Village that reads.
NOW, THEREFORE, 1, Gerald L. Farley, Mayor of the Village of Mount Prospect,
on behalf of the Board of Trustees of the Village of Mount Prospect do hereby
express our support for the All-Star Book Program and encourage all the residents
of the Village to participate in this worthwhile program. Further, we call upon
everyone to continue emphasizing the value of reading for all ages.
Gerald L. Farley
Mayor
ATTEST:
Carol A. Fields
Village Clerk
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: ASSISTANT VILLAGE MANAGER
DATE: JANUARY 27, 1998
SUBJECT: PROSPECT COMMONS FIRE - JANUARY 4, 1998
The fire that occurred on January 4, 1998, at 1968 W. Algonquin (Prospect Commons) was
a potentially devastating situation. Fortunately, due to community volunteer efforts and
village 'staff effort this situation was handled extremely well and all residents had ample
opportunity to find alternative housing. Forty-five units were evacuated on January 4 which
displaced 190 persons. A majority of residents spent the first night at the RecPlex with
assistance from the Red Cross in providing food and bedding. Housing for the next three
nights was taken care of by the building owner who paid for 2 nights and the Red Cross who
paid for one night at a local hotel.
The owners of the Comfort Inn - Rolling Meadows, Paul Swanson and Debbie Missbrenner,
volunteered to provide motel rooms for 30 families for up to two weeks at no charge to the
residents. This single act of generosity allowed the families who were displaced by the fire
to have ample time to find alternative housing. The owners called and volunteered their
motel and asked for nothing in return. An offer such as this at a very stressful time was so
incredible that staff felt it could not go unnoticed by the community.
The generosity of area residents necessitated the establishment of a fire victims fund so that
people could donate cash. Additional donations of food, clothing and furniture have been
provided on behalf of the displaced residents.
rovi
Please join with staff in thanking Paul Swanson and Debbie Missbrenner for their assistance
in providing housing to the residents displaced by the fire and the numerous unnamed
people who selflessly gave assistance without being asked or seeking recognition.
DAVID STRAHL
c: Human Services Director Nancy Morgan
Social Worker Nina Persino
X:\USERS\DAVES\WIN\OFFICE\PRSPFIRE.WPD
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO; BOARD OF TRUSTEES
FROM: MAYOR GERALD L. "SKIP" FARLEY
DATE: FEBRUARY 2,1998
SUBJECT: APPOINTMENTS
I hereby nominate the following individuals for appointment to the following Boards or
Commissions:
Due to the death of Richard Bachhuber, a vacancy exists on the Commission as well as
the designation of a new Commission Chairperson. I hereby nominate John, Komto serve
as Chair of the Finance Commission.
John is currently a member of the Finance Commission and was first appointed to the
Commission in February of 1996. 1 have known John for many years, know of his keen
interest in serving his community, and am confident he will make a great Chairman. John's
term on the Commission will expire in May of the year 2001.
T
Due to the resignation of Gil Basnik from the Zoning Board of Appeals, a vacancy exists
on the Board as well as the position of Chairperson.
I hereby nominate M'irhaeIeSLQALon, to serve as Chair of the Zoning Board of Appeals.
Michaele is currently serving on the Zoning Board, having been appointed to that position
in August of 1997. She has previously served on the Zoning Board from 1990 to 1993,
prior to her election as Village Trustee in April 1993. We are all familiar with Michaele's
service to the Village, as a District 57 School Board member and as a Village Trustee. I
am confident she will make a most effective Chairperson. Her present term on the Zoning
Board will expire in May of 1999.
r
0�0 10, AT
Marshall Ponzi
707 South Glendale Lane
(0) 847/981-8856
(H) 847/357-1527
To fill the unexpired term of
Gil Basnik whose term would have
expired in May 1998. Marshall
resigned as Chairman of the
Plan Commission in November
of 1996 due to increasing business
responsibilities which have now
subsided.
Individuals nominated have indicated their willingness to serve their community in the
positions indicated.
GLF/rcc
c: Village Manager Michael E. Janonis,
Village Clerk Carol Fields
All Department Directors
CAF/
1/27/98
ORDINANCE NO.
AN ORDINANCE AMENDING THE OFFICIAL COMPREHENSIVE PLAN
OF THE VILLAGE OF MOUNT PROSPECT TO INCLUDE THE
DOWNTOWN TIF STRATEGIC PLAN
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect did adopt the
Official Comprehensive Plan for the Village of Mount Prospect through passage of Ordinance No.
4681 on November 15, 1994; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have amended
the Official Comprehensive Plan from time to time; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have determined
that it would be in the best interest of the Village to further amend the Official Comprehensive Plan
for the Village of Mount Prospect to include the Downtown TIF Strategic Plan dated December 23,
1997 as part of the Appendix of the Official Comprehensive Plan.
WHEREAS, pursuant to 65 ILCS 5/11-12-7 of the Illinois Co,m2!led Statutes , the Plan Commission
of the Village of Mount Prospect held a Public Hearing on January 7, 1998, pursuant to proper legal
notice having being published in the Mount Prospect Herald on December 22, 1997, said Public
Hearing was for the purpose of considering a proposed change to the Official Comprehensive Plan
of Mount Prospect, as specified hereinabove; and
WHEREAS, the President and Board of Trustees have recognized the importance of the downtown
redevelopment as part of the Official Comprehensive Plan and have determined that the best
interests of the Village would be served by amending the Official Comprehensive Plan of the Village
of Mount Prospect to include the Downtown TIF Strategic Plan, dated December 23,1997.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: The President and Board of Trustees of the Village of Mount Prospect do hereby
amend the Official Comprehensive Plan of the Village of Mount Prospect and include the Downtown
TIF Strategic Plan, dated December 23,1997, as part of the Appendix of the Official Comprehensive
Plan.
SECTION TWO: The Village Clerk of the Village of Mount Prospect is hereby authorized and
directed to file notice of the amendment to the Official Comprehensive Plan of the Village of Mount
Prospect with the Cook County Recorder of Deeds, as provided by the Statutes of the State of
Illinois.
SECTION THREE,: The Village Clerk of the Village of Mount Prospect is hereby directed to publish,
in pamphlet form, said Downtown TIF Strategic Plan, dated December 23,1997, as an amendment
Comprehensive Plan
Downtown TIF Strategic Plar
Page 2 of 2
to the Official Comprehensive Plan for the Village of Mount Prospect, pursuant to the Statutes of th
State of Illinois made and provided. I
SECTION FOUR: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form in the manner provided by law.
SIM
ABSENT:
PASSED and APPROVED this day of , '91998.
Gerald L. Farle*y
Village President
ATTEST:
Carol A. Fields
Village Clerk
TO: MICHAEL JAN ONIS9 VILLAGE MANAGER
FROM: DANIEL UNGERLEIDER, AICP1 PLANNING COORDINATOR
DATE: JANUARY 28,1998
SUBJECT: PC-01-98/RADEBAUGH RESUBDIVISION/408 S. HI LUSI
The Plan Commission transmits their recommendation regarding a plat of subdivision and
Development Code exceptions for the Radebaugh Resubdivision. The petitioner intends to build an
addition on their existing home at 408 South Hi Lusi if the plat and related exceptions are approved.
The plat of subdivision would consolidate a: lot and a parcel of an adjoining lot into one residential
14, A *1 #
lot of record# T he first Development Code, exceptio''h addresses, the existing proper ty" s, deficiency,
0
as relatedtothe Village's lot depth requirementsM The other requested Development Code exception
4 ts, M
i the resubdivision of property" "to create, a parcel that does not meet subdivision review
permi
standards. This is necessary since the adjoining lot's remaining parcel is not addressed in this plat
of subdivision and will remain non -conforming until its owner consolidates it with his adjoining
property,
The Plan Commission met in regular session on Wednesday, January 21, 1998 and voted 6-0 in favor
of recommending approval of the Radebaugh plat of resubdivision at 408 S. Hi Lusi and the
requested Development Code exceptions. Village staff has reviewed the plat, found it acceptable
and has no objections to its approval, or to the approval of the requested exceptions,
I have attached staffs Plan Commission report, the Radebaugh's application and other supporting
documentation for the Village Board's edification. Please forward this memorandum and
attachments to the Village Board for their review and consideration at their February 3rd meeting.
0
Staff will be in attendance at that meeting to answer any questions related to this matter.
I concur:
William J. Cooney, AICP, Director of Co Development
i7l
NfD4UTES OF THE REGULAR MEE Ti ING OF THE
MOUNT PROSPECT PLAN COMMSSION
January 21, 1998
CALL TO ORDER:
The regular meeting of the Mount Prospect Plan Commission was called to order by Chairman Hofftnan
at 7:31 p.m. at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois.
ROLL CALL,
Present upon Roll Call: Michael Hoffman, Chairman
Frank Boege
Edwin Janus
William, Reddy
Carol Tortorello
Louis Velasco
0
Absent, June Richards,
Angela, Volpe,11,
Michael Zadel
Village Staff Present: 1 Daniel Ungerleider, AICD, Pring Coordinator
A motion was made by Carol Tortorello and seconded by Louis Velasco to approve the minutes of the
January 7, 1998 special meeting of the Plan Conunission. Those minutes were approved by a vote of 4-0
with 2 abstentions by Frank Boege and William Reddy.
A inaodon was made by Frank Boege, seconded, by Louis Velasco,, to approve the of the combined
0
meeting of the Plan Commission and BDDRC held on January 7, 1998. Those minutes were approved by
a vote of 5-0 with 1 abstentions by William Reddy. Chairman Hoffman asked that a copy of the sign -in
sheet be included, with meeting xminnutes 0
0
SUBDMSIONS, PC,.01-98/Radebaugh Resubdivision and Development Code Exceptions for lot
depth and subdivision review standards/408 South Hi Lusi Avenue
A& -
Chairman. Hol urnanintroduced, the ewe and asked Daniel Ungerleider, Ing
PI Coordinator, to review the
case.
Mr. Ungerleider used a map to describe the conditions at 408 S. Hi Lusi. In autumn of 1997, the,
petitioners,
Mr. and Mrs. Radebaugh, approached the Village seeking a list of Village requirements ror building an
addition onto their home. The petitioners own lot 5 and parcel 2 of lot 6 in the Prospect Park Country Club
Subdivision. Their home, 408 South Hi Lusi Avenue, sits fan lot 5 (see attached plat of survey). The
adjoini
PLAN COMMISSION MEETING MINUTES
January 21, 1998 Meeting Page 2
2 does not meet the minimum lot depth requirement of the Development Code. He noted that the petitioners,
home currently sits on a lot that also does not meet this requirement and is considered legal non -conforming
# A.
,in its, re,
P sent condition. However, because ',lot 5s being, consolidated with the adjoin -mg, parcel, th-eresulting
property must conform With the Dreq
evelopment Code uirements. Thereftore, the petitioner is also seeking
6
an.exception to reduce the required lot d m, 1,20 feet to 85.33 feet.
Mr. Ungerleider explained that parcel I of lot 6 is currently owned by the petitioners' neighbor (Mr. Morris)
and fronts onto Go Wando Avenue. The proposed subdivision will formally subdivide the two parcels into
two separate lots. Parcel I will then become a non -conforming lot, because it will not meet the Village's
lot depth standards. Also, a portion of the neighbor's home is located within the required side yard setback
and across the properties' adjoining lot lines. In addition, parcel 2 does not meet the Village's bulk
requirements. Therefore, the petitioner is also seeking an exception to the Development Code, given that
the proposed subdivision will create a lot, parcel 2, that does not conform with Village standards.
Mr. Ungerleider noted that the petitioners have approached the owner of the remaining parcel but have been
unsuccessful in getting that owner to participate in this request. The owner of parcel I of lot 6 has expressed
that he desires both parcels, his and the petitioners', to remain vacant open space. The owner of parcel I has
also presented a private covenant that restricts the resubdivision of lots within the subdivision. The Village
Attorney has reviewed the covenant and disagrees with that interpretaflon. Mr. Ungerleider called attention
to the memo dated 1/15/98 by E. Hill, Village Attorney. As a result, the petitioners' have been forced to
to 40
proceed with the resubdivision without the participation or consent of the owner of parcel I of lot 6. Mr.
Ungerleider also reinforced Village policy of not becoming involved in private covenant disputes.
Mr. Ungerleider explained that although the neighbor's home improperly straddles the lot line between their
primary lot and their half of the divided lot in question, the Village is not requiring the neighbor to correct
that condition at this time.
Mr. Ungerleider concluded that stiff has reviewed the proposed plat of subdivision and has found that it
meets the Village's, plat requirements. Staff finthermore believes the petitioners' requests correct existing
non-conforraffig conditions in a manner that is reasonable, and supports the intent of the Village's Zoning
0
ordnance and Development Code. Any non -conform* condition remaining on the neighboring property
Mg
will need to be addressed under similar circumstances by the owners of thatproperty. Therefore, staff
recommends approval of the plat of resubdivision and exceptions for the Radebaugh Resubdivision,
Chainnan, Hoffman, asked ifthe, ,proposed finprovemnt , all setb ' mqu
e would fit wi* ao, k ithin rements if
approved. Mr.Ungerleider said that Mr.and, Mrs.:adebaugh haveagmed, that, although the addition, would
only require a 17' setback use of agrandfather clause in the code, any addition to their home will meet
current setback requirements.
Attorney Michael Zm0merman spoke on behalf ofthe Radebaughs. Mr. Zimmerman reiterated that both the
Radebaugh, and Morris properties were presently legal taut non-conformIng * due to subdivid' which
Ingom thepre,wit Village Code wasenactedS . In'thithe ftdebaughsuchasedthe ropeIcase,,
with'the inten, t to, fin,
prove thehouse and, consequently, the surrounding, neighborhood, 'In, ordorto, do that
it is necessary to consolidate the lots. Mr. Z" an pointed out that the depth of the lot and the shape
of the block as o *ng inally laid out provides a hardship characteristic to the block. Mr. Zimmerman said that
the Radebaughs are attempting to bring the lot into formal compliance with the Village of Mount Prospect
0
"o so building permits c4m be "issued and the Radebaughs can continue with their property improvements.
PLAN COMMISSION MEETING MINUTES
January 21, 1998 Meet*
mg Page 3
William Morris, 506 Go Wando, represented that he has been a Village resident since 1960, and has been
living at this address since 1971. Mr. Morris said that when he and his wife purchased their present property
they noticed the homes were back-to-back and did extensive research to reassure themselves that restrictive
covenants were in place to prevent the adjacent property from being further improved. Mr. Morris stated
that the Radebaughs purchased their property in March of 1997 an he understands it was with the intention
of adding to the building. Mr. Mom's said he had never been approached by the Radebaughs before they
purchased their home. He stated he would have told them of his objections to any additions to that house.
Mr. Morris said he was here to oppose this consolidation, which would have a serious negative impact on
his property.
Frank Boege asked Mr. Morris to illustrate where his house was located on the plat of the property. Mr.
Morris said he thought there were only about 5 paces from their property line to the Radebaugh property.
Mrs. Radebaugh passed out an exhibit showing their property, with the proposed addition, and the
neighboring property.
Mr. Frank Boege noted that the Radebaugh garage was already in the space that the proposed addition would
occupy. Mr. Bill Reddy added that the existing garage was one story and the proposed addition would be
two stories to conform to the existing home,
Mr. Morris said that his home and many other homes in the area have just a one car garageo He added that
he understands the Radebaugh's desire to have a two car garage. However, the addition should not be
permitted to have negative impact on his property,
Mr. Bill Reddy said one of the challenges for the Plan Commission was not to base their decision on the
architectural style of the Radebaugh home or how the addition would conform to zoning. The Plan
Commission's sole objective is to focus on consolidation of lots for a plat of resubdivision, without regard
to the appearance of the house. Mr. Reddy said the Plan Commission is being asked to judge whether or not
this plat of consolidation meets the requirements of the Village of Mount Prospect.
0
Mr. Morris reiterated, that he thought this was a serious mequity to his property, since he would have no back
yard. Chairman Hof nan said he thought the proposed addition would probably *increase provertv values
a W
in the area and, according to his previous comments, Mr. Morris did not have a backyard at present.
Chairman Hoffman asked if Mr. Morris had realized that he bought a home that was built across a property
10
line. Mr. Morris responded by refetring to all the research he had done as to what his neighbors could build.
Mr. Robert Vehe, 404 South Hi Lusi, testified that he had always felt that the house at 408 would be added
A -
to someday., He said it is a very small house on a very large lot and its improvement would increase property
values for the entire neighborhood,
Mr. William Knepler said he has lived at 413 South Hi Lusi* since 1976. He said two previous owners had
planned to expand the home. He said it was always his unde'rstandig that the property would be added to
eventually and thinks it would be a definite improvement to the neighborhood,
Lisa Walsh, 404 South Hi Lusi, said she agrees that the proposed addition would enhance values in the
neighborhood. Ms. Walsh said this is the smallest house, in the neighborhood, just two bedrooms and a one
car garage. Ms. Walsh said she would not buy the house without being able to enlarge it,
PLAN COMMISSION MEETING MINUTES
January 21, 1998 Meeting
10 0 0
RIC
qw, WTI
Ij
Page 4
Carol Kane, 417 S. Carol Lane, said she had been a former neighbor of the Radebaughs and was their
Realtor. She said she is familiar with the Country Club area where the present Radebaugh home is located.
Ms. Katie said the area has many small homes on large lots; people want to live in the Country Club area and
want to expand those homes. Ms. Kane offered the scenario that shrubbery or trees would obstruct the
neighbors' view as much as an addition,
Mr. Louis Velasco said the house at 408 S. Hi Lusi had been built under the auspices of Cook County before
the Mount Prospect Code was written and, as such, constituted a hardship. He felt the consolidation and
resubdivision should be allowed.
Carol Tortorello made a motion to (1) approve the plat of 'resubdivision consolidating lot 5 and parcel 2 of
lot 6 into a one lot single family residence subdl*vsion and (2) the exception to Section 16.403.C.2.e of the
Development Code to reduce the minhnum lot depth from 120' to 85.33' and (3) the exception to Section
16.303.B. I to permit the resubdivision of property to create a parcel that does not meet subdivision review
standards. Frank Boege seconded the motion,
Upon Roll Call: AYES: Boege, Janus, Reddy, Tortorello, Velasco, and Hoffman
NAYS: None
Motion carried 6-0.
Cham*nan Homan stated that the motion was carried and the case would be presented before the Village
Board on February 3.
COMMITTEE REPORTS: Chairman Hoffinan passed out copies of the Land Use Map which is effective
January, 1998,
NEW BUSINESS: None
OLD BUSINESS: Downtown Strategic Plan
Chairman Hoffinan announced that the Village Board had voted 5-2 on the previous evening to amend the
Consolidated Plan to include the Strategic Plan drafted by the Ad Hoe Committee as part of the Downtown
Plan. Mr. Ho said he had left the last Plan Commission meeting somewhat confused by some of the
concerns about the Plan. He wanted to find out from the Commission members what they would like to see
downtown. Mr. Hoffman noted that the Ad Hoc Committee will be reviewing the downtown development
proposals. He said he and Bill Reddy, both members of the Ad Hod Committee, would like to now what
the Plan Commission members objected to and solutions to those objections.
-Mr. Janus asked what happens when the RFPs'come M". Chairman Holman explained the proposal review
process with an example, saying that if three proposals were received and any of them was within the six
to eight story height guidelmes suggested by the Committee, they would probably lean towards those
proposals. If all are ten or twelve stories we will look at them and evaluate the merits of those.
PLAN COMMISSION MEETING MINUTES
January 21, 1998 Meet' Page 5
Mr. Reddy said he was sorry he had not been able to attend the January 7 meeting or the Village Board
meeting because he had to be out-of-town on business. He said he had e-mailed the Village Board of his
endorsement of the Strategic Plan. He reminded the group that much time, effort and early morning
meetings had gone into the formulation of the Plan and he was very disappointed when he read the nature
of some of the comments in the minutes of the January 7 meeting.
Mr. Hoffinan said he would have liked to have more time to go over the Plan with the Plan Commission but
time was of the essence with regard to the TIF District funds.
Mr. Boege said he was very disappointed in that he thought the Chairman had not satisfactorily expressed
the division in feelings of the Plan Commission members to the Village Board. Chairman Hoffinan said he
had and the e-mail from ,Bill Reddy to the Village Board and not enlarged on his own ideas at the meeting.
Mr. Louis Velasco, said he thought the development of the downtown should be left toprivate parties and
does not need government intervention. He added that is why he was against downtown redevelopment from
the beginning. His greatest criticism to the Plan, and the criticism of most of the customers in his shop, is
the height of the buildings and the loss of long-standing businesses in the downtown,
Is
Much discussion followed by members with the objections to the Strategic Plan again being the height of
buildings, the parking structure (in light of the failure of the DesPlames parking structure) and the perception
that people do not want to live in the downtown.
Chairman Hoffman and Carol Tortorello reminded. the group that developers will not be interested in the
project if they perceive that it is not financially feasible. Mr. Frank Boege said he did not think that the
market study done by Clarion Associates had merit and was directed by staff.
Chairman Hoffman asked if there was any other discussion.
Mr. Ungerleider said that staff will be forwarding them two copies of the Rand Road Corridor Study - the
original and the Village Board revised version. The Commission will be asked to conduct another public
C 4 0
hearing on that revised Plan and agam'', forward their recommend f ions to the Village Board.
Chairman Ho an said if there is no more discussion, he would entertain a motion to adjourn.
William Reddy made a motion to adjourn. Edwin Janus seconded the motion.
in
Upon Roll Call: AYES: Boege, Janus, Reddy, Tortorello, Velasco, and Homan
NAYS: None
Motion carried 6-0. Meeting was adjourned at 9:12 pm.
4
January 21, 1998 - 7:30 p.m.
Sign -In Sheet
PLAN COAUMSSION
CASE NUMBER: P -1 -
TITLE: 408 S. F11 LUSI
IDEBAUGH RESUBDIVISION & DEVELOPMENT CODE EXCEPTIONS
LSO CATION MAP
Prepared By: Community Development Department - Planning Division
January 16, 1998
IQI* Aw'^ a
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40
..—No
TIONERS' EXHIBIT
JANUARY2.1. 1 998
CASE N0 9 P C o l w9 8
I
Sz)
\2~
�
�, �
mob—
IQI* Aw'^ a
'.00.0� As pq J
40
..—No
TIONERS' EXHIBIT
JANUARY2.1. 1 998
CASE N0 9 P C o l w9 8
I
\2~
�
�, �
4
TO # PLAN COMMISSION
NUCHAEL HOFFMAN, CHAIRMAN
FROM: DANIEL UNGERLEIDER, AICD, PLANNING COORDINATO' I,
DATE: JANUARY 15, 1998
SUBJECT: PC -01-98 408 S. HI LUSFRADEBAUGH RESUBD SION
&
TIE VFLOP M[ENT CODE EXCEPTIONS
Petitioners: Barbara and Jeff Radebaujh
408 S. HiLusi
Mount Prospect, IL 60056
Parcel No: 08-11-405-019
Requested
Actions: 1. Plat of Resubdivision consolidating lot 5 and parcel 2 of lot 6 into a one lot single
family residence subdivision.
2. Exception to Section 16.403.C.2.e to reduce the lot depth from 120 ft.
to 85-33 feet.
3. Exception to Section 16.3 03.B. I to permit a resubdivision of property that creates
a parcel that does not meet the subdivision review standards.
In fall of 1997, the petitioners, Mr. and Mrs. Radebaugh, approached the Village seeking a list of
Village requirements for building an addition onto their home. The petitioners live and own lot 5
and parcel 2 of lot 6 in the Prospect Park Country Club Subdivision. Their home, 408 South HiLusi
0
Avenue, resides on lot 5 (see attached plat of survey). Tho adjo* 0 parcel of lot 6 remains vacant.
During early discussions, staff informed the petitioners that they needed to consolidate their
properties into one lot, as required by the Village Municipal Code. The Development Code and
Zoning Ordinance restrict buildings from being built across property lines and from being built
within required building setback areas. As a result, the petitioners are seeking approval of a plat of
.1
resubdivision to consolidate lot 5 and parcel 2 of lot 6 of the Prospect Park Country Club
Subdivision into a one lot single family residence subdivision. During staffs review of the
petitioners' request, several issues were discovered that must be addressed during the subdivision
review process. Parcel 2 is only 85.33 feet deep which does not meet the mm*u'num 120 feet as
required by Section 16.403.C.2.e of the Development Code. The petitioners' home currently sits on
Plan Commission/Michael Hoffman, Chairman
PC -01-98
Page 2
Parcel I of lot 6 is currently owned by the petitioners' neighbors and fronts onto GOWando Avenue.
The proposed subdivision will formally subdivide the twoparcels into two separate lots. Parcel I
will then become a non -conforming lot, because it will not meet the Village's lot depth standards.
Also, a portion of the nighbor's home is located within the required sideyard setback and across the
properties' adjoining lot lines. In addition, parcel 2 does not meet the Village's bulk requirements.
Therefore, the petitioner is also seeking an exception to Section, 16.3 01B. 1 of the Development
Code, given that the proposed subdivisiori.will create a lot (fortnerly parcel 2) that does,not c onfor
"
with Village standards. - 1 11 m
The petitioners, and Village staff, have approached the Owner Of the remaining parcel and have been
unsuccessful in getting that owner to participate in this request. The owner of parcel 1 of lot 6 has
expressed that he desires both parcels, his and the petitioners', to remain vacant open space. The
owner of parcel I has also presented a private covenant that restricts the resubdivision of lots Within
the subdivision. The Village Attorney has reviewed the covenant and disagrees with that
interpretation (see attached memo dated 1/15/98 by E. Hill, Village Attorney). As a result " the
petitioners' have been forced to proceed with the resubdivision without theparticipation or consent
of the owner of parcel 1.
The Prospect Park Coun#y Club Subdivision was origi 1 nal,l,y recorded, on July 10', 1 926. The origi*'..
Iwo W 0,
term,s gave the lot Own= �� m"the Country Club and Golf Course. The entire, subdivision wa,
owned by the Country Clu bvJ
until the Country Club went bankrupt in 1930 and sol#
I properties, I I
Lot 6 of block 9, (the two parcel lot in question), was parceled by Cook County M* the 1940s without
the Village's consent. Each parcel was sold to the adjacent property owner. Parcel I of lot 6 was
sold to the owner of lot 8 and parcel 2 of lot 6 was sold to the owner of lot 5(the petitioner's
property).
Recently, lot 5 and parcel 2 of lot 6 were consolidated into one tax ID number by Cook County.
16
Again, this was done without the Village's consent. Parcel 1 of lot 6 and lot 8 remain, under two
separate tax ID numbers today. (See letter dated 12/22/97, by R. Skelton),
The petitioners purchased the property (lot 5 and parcel 2 of lot 6) in early 1997 with the intent and
understanding that they could construct a building addition onto their home within theparcel
conveyed with the purchase of that home.
Plan Commission/Michael Hoffinan, Chairman
PC -01-98 Page 3
I I
Staff has reviewed the proposed plat of subd*vision and has found that it meets the Village's I.
reqWrements. Staff finthermore believes the petitioner's requests correct existing non -conforming
conditions in a manner that is reasonable and supports the intent of the Village's Zoning Ordinance
and Development Code. Any non--confbn=* g condition remaining on the neighboring property will
need to be addressed under similar circumstances by the owner(s) of those properties. Staff
firthermore believes that this case will set a positive precedent supporting this reasonable method
for correcting existing lot/parcel conditions such as this. (See attached memorandum dated 1/15/98
ff
by Everette A Hill, Jr., Village Attorney). Statherefore recommends approval of the plat of
resubdivision and exceptions to Sections 16.303.B.1 and 16.403.C.2.3 of the Development Code for
the Radebaugh Resubdivision, 408 South HiLusi, Case No. PC -0 1 -98.
concur:
M Coonej�,
I . ... ... ...
Community Development Director
DU:bhs
01/15M998 10:18 847-615-9606 HOLLY MCDONALD PAGE 2/3
/ A t V 0 F F K.7KY
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TO: Mr. Michael Janonis
FROM: Everette M. Hill, Jr.
DATE, January 15, 1998
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VI/ 13116Vtoo IVAU 8 4 7- 61 %5-9606 HOLLY MCDONALD PAGE 3/3
Mr. Michael Janonis
January 15, 1998
Page 2
by our Development Code. Additionally, the Planning Department 'SIppropriate!y questioned
Mether a Plat of Resubdivision should even be considered when only one of two owners of
a platted lot applies for the Village action.
As a solutionto the problem, the Radebaughs were told that the Plat could be approved
if the Morrises also applied for a Plat of Resubdivision to consolidate the two parcels on which
the Morris home sits. This would then eliminate the resulting nonconforming lot. The Morrises
flatly refused to participate in this creative solution. The Morrises have stated that they will do
nothing 1hat will help the Radebaughs,invade what the Morrises perceive to be their backyard,
The Morrises concede that they do not own the one half of the lot adjacent to the R ade ba ug h s
but rely on a private subdivision covenant which prohibits resubdivision of either of these,
properties.. I.interestingly, the Morris h6me irT.iproperly straddles the lot line between their
primary lot and their half of the divided lot in qu-'e-§tion.
In light of all the foregoing, the question arises as to whether the 'Village has the
authority to consider the Radebaugh's requested Plat of Resubdivision.
It is my opinion that the Village may, and indeed should, reconsider the Plat of
Resubdivision despite the fact that the parcel which is now under divided ownership was split
between two adjacent property owners without going through proper procedures.
Both parties have treated the lot as hvo separate parcels. There is no question but, that
the Radebaughs own a portion of the lot and the Morrises own the other portion. The County
Clerk recognizes it as two separate parcels. At least two title policies have been issued
recognizing the division. At this point in time, neither the Village of Mount Prospect nor ally
other party could achieve an Involuntary reunion of the fractured lot.
I find no legal precedent for deciding a case on these facts. However, it seems
inequita'ble and unnecessarily technical to deny the Radebaughs an opportunity to eliminate
this lot line merely because the official plat shows the previously divid6d lot as a single I 0-t. The
elimination of the lot line by the Radebaugh Resubdivision does nothing to affect the legal
status of that previously divided lot or its ownership.
The Morrises have also pointed out that a private covenant would ostensibly prohibit the
resubdivision. That may be so. However, the Village of Mount Prospect nas a longstanding
policy of not getting in the middle of private covenant disputes. That policy should continue.
We enforce our regulations. Private parties should enforce their own cover -.ants through the
courts.
If you have any questions, please contact me,,
January 15,, 1998
Members of the Plan Commission
Village of Mt. Prospect
100 South Emerson
Mt. Prospect, IL 60056
Dear Plan Commission Members:
We have been proud property owners in Mount Prospect for the past 23 years. Li tears at 708 West
Sunset Road and 15 years at 415 Carol Lane. In both homes we continually sought to improve both the
interior and exterior of our homes. We recognize our home to be our main asset and haveinvested wisely
in making it our home. We purchased 408 South Hi-Lusi In March 1,997 - The reasons we purchased this
particular property was because it was an expandable house. We were downsizing because we are
emptynestcrs . We were looking for a house that would bring us close to St., Rar-nond "s, bewafla"ng,
distance from the train, and allow us to create our own living space. This pro
pery has, alwaysbeen,
represented to us as a house that can be added on t6ihe south - by the sellers,, tbe� Realtors, ourclosing,
attorney, and through several conversations with Mike Simms, PlanningDepartment'of Mount,"Prospect.
Mr. Simms explained that we would have to go through a "'Plat of Resubd,'iv�,i*s,*t,,o,n,,,,","
The house at 408 ffi-Lusi was on the market for quite a while. The house needs a, lot of'repair. Currently,
I in in in In 4,
we have several roof leaks, bricks, that need tuck-po* t" g, sid* g ftlli o, ', kitchen, bin, � s pultingaw4y,
from the,w, all.'a toilet in acloset; 'Without a sink, old �w* * 9 ff ca et,
trIng, ,Poor water pressure, to name just a few.
Obviously, not everyone would be willing to take on the challenge but we were willing to because we were
told that wecould ex,pand the house on thesouth side, through the, process, of plat of resubdivision.
Essentially, we are askm'g to consolidate M'' village records), Lot 5 and Lot 6,Parcel 2 so we can, go forward
with an addition and overall house remodefing.
Thecurrew house, ,
obedroom and one full bath. We wish to expand, to a third bedroom and a second
fultbath, add, a famHy room 6
, kitchen, combinationY and, a, 2 1/2,car garage. The Will
th fionwillbe de'sip ed.
to work,Wl" the unique desilIgn, oft house, prove the existmg stru,ct�ure, and, mai ta*n the, hi
0 In 1, gh,quality
of the residential area. We believe the proposed work to be done will actually improving the
neighborhood and property values.
Things we wish to make you aware of:
Lot 5Parcel 2, hasbem in common ownersWp for the past -50 years.
Scoletter from, former ovyner, 1934 to 1972 - RObcft, Skelton - Attachment A
The land value is $13,406 (58%) and the improved (house) value is $9,741(42%).
See tax bill
computer printout - Attachment B
We, ook,forward to meeting, VAth you on January 2,1,,, 1998 at, the Plan, Commission meeting,., Pleasefieel
free to, visit our, property . 'We will be happ
y to answer any questionsthat,you, may have., If you need, any
additional information, please leave a message at (847) 788-1005.
S*
incerely,
0:200
Barbara and Jeff Radeba
c Village Board of Trustee Members
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Mr. and Mrs, Jeffrev Ra(le.t-iatiA
409 S
Mt. Prospe.c.t. ti ()M56
Dear Mr. and Mrs,Radehatie
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You asked me t i nrovide. what info fO
orma -1.
dn I have. on the.. lot imme.(ji-ateiv 4A,()jjth of 40
14i ljvzil Mt. Pro-Snect, .8 S,
Th�., boitqse and, lot a t ' 408S. 14i Ltlsi was- purchas-ed h.v inN, Parents.. Artbur and Edwhe
Skelton in 19,35 and was owned by thein until it wa.#.,-. "Sold bV tht�ir estatec
'that address du,n*,n,,g that tvriod. in 197.). 1 lived at
0,
T1,"fl"S Property was orieinallv part of the Cotintry, Club Suti,d'v-
*MOO i tston whicb extendtad roughlv
ftom Lincoln Street to, Weller Creek and from Elmhurst Road west to incl'U'de the. 901f course.
Tire subdivisionwas 4
laid, outin the '1920s andthe original terms, gavethe lQt, owners shares in
, i
the Country Club and golf course. The developer experienced financial difficulties in the
Depressi"on of the 19301"s
and' while lam not, aware whether, there was, a formal bankniptcyl,
the on ginal develo er lost control, of the eves "0 W,
P opment. At some later date there, was,
reoqganjuution and thle Country Club (including thegolf course) became a separate entitv.
0" b 0, 10
The lot, owners received, some mmimal, compensation togive, Up their rights to the Coun'try,
Club/golf cont e. In view off" this reo,rgya,ni,zatl*ouest*ton whether any covenants,relating,
to the original development continued to be eMctiv * 00,
i� e. The golf course, became a pubilic,
course and was� later taken over by the Park District.
Sornetimesoonafter the end oVWbrld, War Il, my parents were approached by Joseph and
Florence Wattwho wilshedto'build a tiouse on the lotimmediately''behi,nd, 408 Hi Luse facing
Go Wando,, Immediately to the south of both lots was a dog leg shaped lot which extended
from Hi Lusi back to the street behind. Because of the curving streets, I am not sure
i
whether this lot had a Hi Lusi or Go Wando address. The, Watts asked, mv parents, f they
no
would be interested in buying the half of the lot, facing Hi, Lusi. They wo,uld, bu,,v the west
half of the lot and wanted to build their house to extend over the lot 1 I ne Man -v of the 'lots
in .the subdivision were being sold under foreclosures for back taxes. There was' some
discussion of doing this, but I am not sure whether that was the final outcome. TheSkeltans
and the Watts purchased the lot and divided it and the Watts had their house built to extend
over the lot line between their two lots. This was an entirely amicable arranerement.
M %-*
a
At some later date, probably in the 1950s, a David Crockatt purchased theie shaped lot on
p
the corner of Hi Lusi and Shabonee/Go Wando which adjoined the lot under discussion.
Because the lot was very shallow, Mr. Crockatt requested a variance to build his house
wi in a tew eet, of the back of the lot. He obtained the consent of the ne g„hbon"ng property.
l
owners and was granted the variance. This again was an a ica le agreement. At no tme
during the Watt -Skelton purchase, or the Crockatt variance was there any discussion of an
restrictive covenant. The titles were judged, to be clear and the Village zoning board or
committee granted the requested building permits. .
1
Another variance was granted in the 1950s to the builder who constructed the house at 406
South Hi Lusi. That house is built too close to the lot lines on both sides, but in that case the
Village did not require the consent of the adjoining property owners before granting the
variance, we returned from a vacation to find a foundation on the lot and were told by the
Village Board that we had no recourse.
t
Z hope this information will be helpful to�.au.
Sincerely,
...,. f,,...... w__ a .�w,'m«„ ,,. ... v,
LATE PAYMENT SCHEDULE 1ST INSTALLMENT HAS DUE MARCH 1, 1997
IF PAID ON OR LATE PAYMENT IST INSTALLMENT PAID IN FULL
BETWEEN THESE DATES AMOUNT DUE IS 08-1 1 "405-019-0000
JEFFREY S RADEBAUGH
P OR CURRENT OWNER
0.00408 S Hr LUST AV
MT PROSPECT IL SOOSS-3742
TAX AMT. INTEREST COST TOTAL
0,0.. ON
i
COOK COUNTY COLLECTOR REAL ESTATE ''TAX BILL 1996 '
Vuluz
T. .....
TA X fulo Ala 9' ° ..w.
29373.73 PAID 03-04 97
.180
.865
88.511
425.33
4
.lac2
S NORM
OBD
82�.Lf 51
4+ �'I L PR
PROSPECT SPEC SERV A,R
.569 74
143.58
279.78
.872
.281
34506 Y
• ILLAOE OF HT PROSPECT
127.31 VILLAGE Off' T PROSPECT L `8RARY FUND
mm.
.279 �r
2.166
137.19
®�„ �
.568
.281
257.33 HT PROSPECT PARK DISTRICT
127.31 HARPER CO� , R�I T' LEGE DI STR IC'T 512°:
• 010
.495
� M' . 04
wm a 92
.109
.010
1r 7*i L N T+ S, I ti�7h' r 4'
'S3 NOR.T EST
4. S ITO ASA EWENT DISTRICT
FAvi4t r U�i`�"'AM ATION HAS KEEN '�" ^b�*1 *14a, p N rNt
% cm Flu I" "A (wFu (W c rr° COLLECTOR
.014
/� +�
.011
aw
�y �
.4T
r 494
• 012
:: V11 `
222 9O �
. METRO WATER RECLAMATION DIST O OR CHGO
4.5. GENE A�L ASSISTANCE ELS, GROVE
4. 8
��� COOK COUNTY COLLEC
.064
31.47
/. 7.35
ROAD ANO BRIDGE ELK GROVE
TOWN ELK GROVE
.
NARK 'VALUE 144o669
.029
.Ong
.072
14.26'
3.93
35.40
M
"1
q.
3.62 SU8UR8ANT ONSOLIDATED SANITARIUM
33.53 FOREST
PC;L, 2-05
23 147 as5ESSEa VALUATION
'
2.1517 STATE EQUALIZATION FACTOR
.689
,''
338.79
.D74
.694 ;
PRESENCE DISTRICT
i , OF COOK COUNTY
� ° C TY° OE
45,305 EQUALIZED A DATION
.305
149.97
.295
1"
,5 COOK COUNTY HEALTH FACILITIES
4,786.26 GROSS TAXES BEFORE EXEMPTI
SR CITtZEN's HOl4IESTEA,p bEDu
9.655
4, 747.46
x.610
4 353.41 %wj'A TAX ��
Aw SESSM .NT ��
E IREE2E O�EO�UR
4
432.45 HOMEOWNER'S EXEMPTION
4p353.91 TOTAL, TAXES AFTER EXEMPTII
.
49.171 PRIOR YEAR EQU'AL12E'0 VALl
111 1P
JEFFREY RE6aUGH
ORCURRENTO
OWNER
408 S HI LUSI AY
co)o^
MT PROSPECT IL 60056-3742
QQL
WHEN PAl
W G SAND $I��j00 " AM OCTATCK
"WI
8
, MAT PAYABLE T"O' COO COUNTY
"N `OLLE OFL
ESTIMAM IWALLMENT . _
FINAL INSTALLMENT
NJ14WAS WRITV ON
ti
�
IST IST:AI LME T OUE
L IS �wTATE,
OArTE.
.IN L RE 11REQ 1' S L I' W� 0 AXIB� ST R /, 199
I PENSION NI"S HESE FIGURES S. ARE I E0
RpILL E O MT P'ROSPEC
�° PNOSP ' ARK DISTRICT
D TER RECLANATIOH DIST
C!F 6R
NGTON HTS ,S R 2I419 93 ARLI�
�� U. �PORE;ST PRESERVE' ISTgT�',
3I �� TALL IEW OUt, OATEOST•
6E
28M,
1
COOK
OF COOK COUNTYCWM
19.31.IP`
1OP -lin
YOU PAY A TVR T O IE DATE.
PAYMENT S°CHEOLIL FROi' '�IOI 'O
PAYMENT sTUE.,8 STAyworiv, I.
PIER MONTH HAS, BE' ICALC' ' ATEA:.
IES ISO' OO YOUR 0ATE,Of P,
IF YOU STILL HAVE A BALANCE OU
IST INSTALLMENT. YOU MAY ADO T
(WITH THE INTEREST CALCULATIC
2ND INSTALLMENT AMOUNT AND
316-000138393 ONE CHECK.
SV-QJECT PROPERTY
(INFO RMATION
WNW W
Property.- 408 S H1 LUSI AVE, MOUNT PROSPECT IL 60066-3742 C008
APN: 08-11-405-019-0000
Use: SFR
County: COOK, IL T/R/S: 41-11-11
Total Value: $23l1 47
Census: 8050.01 Mill age:
Land Value: $13,406
Sanborn.- Prop Tax: $4l747.46
lmpry Value: $9,741
Region: 02 Tax Yr.* 1996
Taxable:
Township: ELK GROVE Exemptions:
Assd Yr. 1995
Subdivision-,
% Improve: 42 %
Owner. RADEBAUGH JEFFREY S
Phone:
Mail: 416 S CAROL LN; MOUNT PROSPECT IL 60066-2849 0026
VIM! 0
nM SALES, INFORMATION
!MPROVEM ENTS
LAST SALE PRIOR SALE
Bldg Area: 1,640
Record/Sale Date: 03/21/97 03197
# Units:
Sale Price/Type: $2201000 FULL r#
Stories: 2
Doc#/Stamp Amt: 196989 $220.00
$/SF: $134
Document Type: WARRANTY DEED
Yr Built: 1926
1 st TD/Type:
Rooms:
Fin/Rate/Term: 1 1
Bedrms:
Cash Down:
Baths (F/H):
Lender:
Total Baths:
2nd TD/Type:
Bath Fixt
Fin/Rate/Term:
Fireplace:
Seller. WINTER GEORGE R III
Pool:
Title Company: ATTORNEY ONLY
Porch:
Basement-
Nominal Info - Date: Doc #: Type:
Construct
§jj,jE INFORMAT ION
Foundation:
County Use: 2-06 Lot Size:
Frame Type:
Ext Wall: FRAME/MASONRY
City Land Use: Lot Area:
Int. Wall:
Improve Type: Zoning:
Floor Type:
Park Type: Park Spaces:
Roof Type:
Roof Matl:
Air gond:
Heat Fuel:
Heat Type,
Legal:
Comments: COUNTY USE:TWO STORY - >4$YRSTO 2,200 SQFT; EQUALZTN
VAL- 49171; EQUALZTN FACTOR: 2.124
re%nwinht 0 1009-07 =VnIari-nn Pace: 1 c
DATE: JANUARY 27, 1998
SUBJECT: N11LITARY SERVICE CREDIT FOR ILLINOIS MUNICIpAL RETRUENIENT
FUND (Rv1RF) FNTLOYEES
PURPOSE:
To submit for the Village Board's consideration a resolution which would enable Village
employees to convert up to 24 months of military service into AW pension service.
0
BACKGROUND,
TO
IV v
W is I' r4l F171
AL
Employees could pay for converted im"'fitary service m*1 one, lump sum or" 'Inaccordance with a
payment plan. The max4num term, of'the payment plan would, be 24, months.
D a
ILICUSSION:
I'd
01 1 Iwo
rt
As a point of infom-aflon, the Whagels employer co
1=1 Fa -e has been deefining m recent
ntribution AT,
years. Our rates in 1994, 1995, 1996, and 1997 were 10.0%1, 9.2%, 9.1 % and 9.0%P
respectively.
2
The Village could ensure that it pays the lower costs if it defers adopting the resolution until after
May 16, 1998. By doing so, Village employees would not be able to pay for converted service at
the lower 2.5% rate. The Village may adopt the resolution at any time.
I believe that the above estimates of employer costs are conservative. It is likely at least a few of
the employees who expressed interest in the program will ultimately decide not to participate due
to its costs to them. At the same time,, the above discussion does not take into account future
employees who might convert military service into D&W pension service.
The attached resolution, which would enable Village employees to convert up to 24 months of
military service into DW pension service, is submitted for the Village Board's consideration.
I RIAN W. CAPUTO
attachment
C*W' David Strahl, Assistant Village Manager
Carol Widmer, Deputy Director of Finance
tW=SkaPu"VmiowVmdNnuIcred2
K
RESOLUTION NO.
A RESOLUTION TO ALLOW SERVICE CREDIT FOR MILITARY SERVICE
PRIOR TO ILLINOIS MUNICIPAL RETIREMENT FUND PARTICIPATION
WHEREAS, Article 7 of the Illinois Pension Code (40 ILLS 5/7-139) provides that the governing
body of a governmental unit may elect to allow service credit in the Illinois Municipal Retirement
Fund to members who served in the armed forces of the United States for all periods of such
service prior to their participation in the Illinois Municipal Retirement Fund (IMRF); and
WHEREAS, such allowance of service credit cannot be limited to a specific IMRF member and
applies to all members who were in active participating status under IMRF on or after August 16,
1997
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect elects to
allow service credit to members who served in the armed forces of the United States for up to
two (2) years of service, prior to their participation in the Illinois Municipal Retirement Fund.
SECTION TWO: That the Village Clerk shall be directed to file a certified copy of this Resolution
with the Board of Trustees of the Illinois Municipal Retirement Fund and that this Resolution shall
remain in full force and effect until modified or rescinded and notice of such modification or
rescission has been filed with the Board of Trustees of the Illinois Municipal Retirement Fund.
This Resolution is not limited to a specific military operation.
SECTION THREE: That this Resolution shall be in full force and effect from and after its
passage, approval and publication in the manner provided by law.
W1*1
7i 5
ABSENT:
PASSED and APPROVED this 3rd day of February, 1998.
ATTEST:
Carol A. Fields, Village Clerk
Gerald L. Farley, Mayor
VILLAGE OF MOUNTPROSPfir? a
ECT
FINANCE DEPARTMENT
ON nuf) 0_0 Oil
I I j
. ......... . . ................ . . .
V
TO#, VELLAGE MANAGER M1CHAEL E. JANONIS
DATE: JANUARY 29,1998
To obtain the Village Board's approval of the designation of a portion of the General Fund fund
balance as a disaster response contingency.
During 1996, the Village Board expressed the desire to set aside funds as a contingency to cover
the potential costs to the Village of a natural disaster such as a flood. These plans were tabled
when the Board began considering alternative funding sources for the Street Improvement
Program.
With the funding plan for the Street Improvement Program established, the Village Board restated
its desire to establish a "disaster response contingency" during its review of the proposed 1998
Village Budget. The Board indicated that an appropriate amount of available monies in the
General Fund in excess of the ►Tillage's 15% fund balance target should be considered for
earmarking.
I-01-Matl
The attached memorandum from the Director of Public Works, dated October 17, 1996, discusses
the Village's financial experience with previous disasters both in terms of cash flow requirements
(up -front costs) and actual expenditures (unreimbursed costs). Based upon this history, it appears
that $300,000 would be an appropriate amount to set aside as a disaster response contingency.
However, to provide for some inflationary growth in disaster response costs, it would be
advisable to express the contingency as a percentage rather than an absolute dollar amount. The
absolute dollar amount of $300,000 translates to about 1.25% of currently budgeted General
FU'nd expenditures ($300,000 +1998 General Fund budgeted expenditures of $23,752,010 —
1.263%).
Given generally accepted accounting principles in the United States, the preferred method of
earmarking the amount of funds which would be involved in our disaster response contingency is
to "designate' a portion of the General Fund fund balance. According to Statement 1 of the
National Council on Governmental Accounting which is the authoritative guidance on this
subject: "Fund balance designations may be established to indicate tentative plans for financial
resource utilization in a futureperiod, such as for general contingencies..." A designation of fund
balance is an administrative,, not legal, action. Even after designating a portion of the G-eneral
Fund fund balance as a disaster response contingency, the Village Board could later revoke the
designation if the Village's needs and priorities change.
The attached resolution would establish as a Village policy that, when available at the end of each
fiscal year, an amount of the General Fund fund balance not to exceed the equivalent of 1.25% of
the fund's budgeted expenditures will be designated as a disaster response contingency. The
disaster response contingency would only be designated if monies are available beyond the 15%
General Fund fund balance target.
RECON04ENDATION:
That the Village Board adopt the attached resolution establishing this policy for designating the
General Fund fand balance.
BRIAN W. CAPUTO
attachments
c*
David Strahl, Assistant Village Manager
Glen Andler, Director of Public Works
Carol Widmer, Deputy Director of Finance
x:\users\caputo\budget97\disastr2
4
ToVILLAGE MANAGER MICHAEL E. JANONIS
'
IA OCTOBER 17, 1996
SUBJECT: DISASTER RESPONSE CONTINGENCY
During the upcoming 1997 budget hearings, a request will be made to establish a disaster re-
sponse contingency of $300,000 by the Finance Director. Over the past 15-20 years, the Village
g
has had several weather-related. disasters. In some cases, the disasters were declared by the
President, and the 'Village was fortunate to receive financial assistance. In other cases, they were
localized disasters, and the Village was responsible for the entire bill. In either case, the Village
was always required to pay all bills up front.
Declaration of a disaster is first made by the local. authority (mayor), and then a request is made
to the governor. If the governor concurs and requests and receives a disaster declaration from
the President, the Federal Emergency Management .Agency, FEMA., is directed to administer a
federal disaster assistance program. It is also F'EMA.'s responsibility to determine what areas
have incurred damage of sufficient magnitude and severity to be included in the disaster area.
Federal assistance is in the farm of a grant. These grants are provided on a 75% federal and 25%
nonfederal (12-112% state, 12.-112% local) cost sharing basis. Work which is eligible for federal
grant assistance includes repair, replacement, or restoration of disaster damaged publicly owned
properties such as roads, bridges, drainage structures, utility distribution systems, water control
facilities, and public buildings.
Since 1979, the 'Village has experienced three (3) federally declared disasters:
1979 Snow Disaster
Total Cost $162,272
Federal/State Share
$104,689
Tillage Share
57,583
1986 Flood Disaster
Total Cost $329,114
(Des Plaines River)
Federal/State Share
$287,975
Village Share
415139
F1 Flood Disaster
Total Cost $261,208
(area -wide)
Federal/State Share
$228,557
Tillage Share
32,651
As far as localized disasters, there have been a number of severe wind and snow and ice storms
over the past 15 years. These storm costs for labor and equipment rental only have ranged from
$8,000 to $20,000. The most recent major storm was June/July of 1992, when we were hit by
heavy winds and had Village -wide tree damage. Total costincurred was $105,785. Besides
® all available Public Works employees,, a tree contractor was.hired and we had work
crews and equipment from three neighboring communes provide cleanup assistance.
I believe these examples of nonbudgeted emergency expenses are good reasons for the Village to
establish a disaster response contingency, and I support the Finance Director's recommendation.
GLEN R. AN «LER
GRAM
c: Finance Director Brian Caputo
Deputy Director of Public Works Sean Dorsey
x-.\files\frontoff\budget\disaster.fnd
1/30/98 RESOLUTION NO.
'ffi
A RESOLUTION AUTHORIZING THE DESIGNATION 01 " THE FUND BALANCE OF
!HE GENERAL, FUND AS, A DISASTER, RESNTINGENCY
WHEREAS, a primary purpose of local government is to protect the welfare of its citizens, and
WHEREAS, a disaster caused by nature or human action could befall Mount Prospect, just as it
could any other community, at any time, and
WHEREAS, the need may arise to supplement the disaster assistance funds provided by higher
levels of government if a disaster should befall Mount Prospect, and
WHEREAS, it is appropriate for the Village of Mount Prospect to supplement disaster assistance
funds provided by higher levels of government if necessary, and
WHEREAS, in some fiscal years, the Village of Mount Prospect may record an excess of
revenues over expenditures in its General Fund, and
WHEREAS, the Village has the policy of maintaining a fund balance in the General Fund of 15%
of annual expenditures, and
WHEREAS, from time to time, the Village's General Fund may have an actual fund balance in
excess of the 15% goal, and
WHEREAS, 1.25% of annually budgeted General Fund expenditures is deemed to be an
appropriate amount for the Village to set aside to supplement disaster assistance funds which
may be provided by higher levels of government.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That, when available at the end of each fiscal year, an amount of the General
Fund fund balance not to exceed the equivalent of 1.25% of the fund's budgeted expenditures for
the fiscal year then ended shall be "designated" as a disaster response contingency.
SECTION TWO: That, the disaster response contingency shall only be designated to the extent
that the General Fund fund balance at the end of the fiscal year exceeds 15% of the fund's
budgeted expenditures for the fiscal year then ended.
SECTION THREE: That this Resolution shall be effective immediately upon passage and
approval in the manner provided by law.
AYES:
ILI
ABSENT:
PASSED and APPROVED this day of 'I i 99q
ATTEST:
Carol A. Fields, Village Clerk
0
Gerald L. Farley, Mayor
MAINTAIN VbM4 o2131fiv
la
Mount Prospect Public Works Department
A,
00,
INTEROFFICE MEMORANDUM 'nM CM USA
TO: VILLAGE MANAGER MICHAEL E. JA.I' ONIS
ill 71 I.
DIRTU1,15TW11 � � � � I lk k
DATE: JANUARY 22, 1998
SUBJECT: CONSTRUCTION/REPAIRS OF INFRASTRUCTURE
ON STATE HIGHWAYS
For many years, the Illinois Department of Transportation has required municipalities to pass
resolutions "in lieu of surety bonds in order to perform emergency construction work within State
of Illinois rights-of-way. The resolution remains in effect for two years.
Attached is a copy of our current resolution, which has expired, and'a copy of a sample new
resolution from the State of Illinois, which will cover us for the years 1998 and 1999.
I would greatly appreciate it if you could ask Carol Fields to prepare the resolution and schedule
it for passage at the February 3 Village Board meeting.
N
/td
attach.
x:\files\frontoff\stagencsIDOT�ROWres.98
SEAN P, DORSEY
CAF/
1/28/98
RESOLUTION NO.
A RESOLUTION IN LIEU OF A SURETY BOND IN ORDER
TO PERFORM SPECIFIED CONSTRUCTION WORK
WITHIN STATE OF ILLINOIS RIGHTS-OF-WAY
WHEREAS, the Village of Mount Prospect, Cook County, Illinois, desires to undertake, in the years
1998 and 1999, the location, construction, operation and maintenance of driveways and street
returns, water mains, sanitary and storm sewers, street light, traffic signals, sidewalk, landscaping,
etc., on State highways, within the Village of Mount Prospect, which by law and/or agreement come
under the jurisdiction and control of the Department of Transportation of the State of Illinois; and
WHEREAS, an individual working permit must be obtained from the Department of Transportation
of the State of Illinois prior to any of the aforesaid installations being constructed either by the Village
of Mount Prospect or by a private person or firm under contract and supervision of the Village of
Mount Prospect.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SE,GTION ONE,: That the Village of Mount Prospect hereby pledges its good faith and guarantees
that all work shall be performed in accordance with the conditions of the permit to be granted by the
Department of Transportation of the State of Illinois and to hold the State of Illinois harmless on
account on any damages that may occur to persons or property during the prosecution of such work,
and assume all liability for damages to persons or property due to accidents or otherwise by reason
of the work which is to be performed under the provision of said permit.
SECTION TWO: That authorized officials of the Village of Mount Prospect are hereby instructed
and authorized to sign said working permit on behalf of the Village of Mount Prospect.
SECTION THREE: That this Resolution shall be in full force and effect from and after its passage
and approval in the manner provided by law.
mmw�
NAYS:
ABSENT:
PASSED and APPROVED this 3rd day of February, 1998.
Gerald L. Farley, Mayor
ATTEST:
Carol A. Fields, Village Clerk
I'll'inois Department of T�ran�►0rt�iijon
Division of Highways/ District 1
201 West Center Court/Schaumburg, Illinois 60196-1096
PERMIT5
Resolution for Construction on State Highway
December 30, 1997
The Honorable Gerald "Skip" Farley
Mayor
Village of Mount Prospect
100 South Emerson Street
Mount Prospect,IL 60056
Dear:Mayor Farley
Chapter 121 of the Illinois Revised Statutes requires that any person, firm or
corporation t.': siring to do work on State maintained right's of way must first
obtain a written permit from the Illinois Department tansportation. This
includes any emergency work on broken watermains or sewers.
J
A surety bond is required with each permit application to insure that all work is
completed in accordance with State specifications and that the right of way is
properly restored.
For permit work to be performed by employees of a municipality a resolution is
acceptable in lieu of the surety bond. This resolution does not relieve
contractors hired by the municipality from conforming with the normal bonding
requirements nor from obtaining permits.
The resolution should be enacted for a period of two years. This procedure will
save time and effort as well as reduce the annual paperwork associated with an
annual resolution. 4
In order to expedite the issuance of permits to your municipality during the next
two calendar years the attached sample resolution should be adopted and a
signed and certified copy thereof returned to this office. This resolution does not
constitute a blanket permit for work in the State system. A separate application
must be made in each instance. In the case of an emergency, verbal authority
may be given prior to receipt of the written application. After normal working
hours or weekends, this authority can be obtained from our Communications
Center at (847}'705-4612.
December 30, 1997
Page two
We would appreciate the cooperation of your communitv in withholding the
issuance of building permits along State highways until. the builder shows
evidence of a State highway permit having been obtained. Our permit staff
would be wng to answer any questions you may have regarding current
policies or practices and to work wifth your planning commission on any new
developments within your municipality. Do not hesitate to contact us at (847)
705-4131 i*f we may be of assistance. I
03MEEMM
Duane P. Carlson, P.E.
District Engineer
"Ia IMIATM
B.
Arthur Klinicki, P.E.
Traffic Permit Engineer
s:\wp\pennitsVnisc\inerges\yrlyltr.doc
VILLAGE OF MOUNT PROSPE
FIRE DEPARTMENT
WnROFFICE NMMORANDUM
2/1/96
TOO MICHAEL E,JANONIS, VILLAGE MANAGER
rr
FROM: MICHAEL J. FIGOLAH, ACTING FIRE CHIEF
DATE:JANUARY 18, 1998
SUBJE FIRE HOSE PURCHASE
Durm*,g, the,FY97budget process a two year plan was presented to the Village Board
It
,for the purchase of 4000of 5" fire,, hose. I would like to purchase the fire, hose
through the Northwest Muru*ci*pal Conference (NWMQ for the amount of $19,360.
A total of $22,000 from the 19 1998, budgets has bileen, allocated, for the purchase
of 5" fire hose. The 5" Fire Hose line item, number 517701-671,03, can be found on
page, 301 M* the FY98 budget book. 'fhe FY98 budget contains $5,500 and the FY97
'budget included $16,500. The FY 97 funds were carried over to 1998while the
NWMC established specifications and released those specifications for formal
competitive bidding.
A
fell
It is, my recommendation to purchase 4000' of 511 fire hose through the Northwest
Municipal Conference- for $19,,360,,,
cc: Finance Director
attachment
01/22/98 12: 02 08472969207 NWXC
Qb ooh
NORTHWESTMUNICIPAL CONFERMCE
1616 L GOLF ROAD
DES PLAINER,„ IL 60016
(847) 298-9200 - FAX: 2W92O7
AdkigWnHeighis
owl *V=1
TO: NWMC Ex=uLive Bowd
can
BUMOGrove
FROM: John Dixon, Chak., Joint Purchasing Advisory Committee and
Ch=ftinas
Mr1cwWage
E%W%Ovn
Manager, Viflage Of Loake Zurich
Glenwe
Gknvm*w
DATE: iiia 12 ,1997
HWV"-r Park
Hie and Pwk
SUBJECT: 1998 Fire Hose and Equ Purchase
invoinm
LAW RxM
U"Zurlch
Lto"e
UNWIrshire
ReAWMMMdWOft: Concur with NWMC Joint Pumhasing Advisory Committee recommendation
Ufx=Irwvccd
to approve awarding the 1999 Fhe Hose and Equipment Purchase based on attached.
Marron Grove
Mta=
ifts
ISSRe: The NNVMC Execafive Board next meets on January 7,, 1998. The NWMC joint
Nodhbrook
Nor#AOd
Purch asmig Advisory C�omrnfttco secks approval of *
fts recommendation prior to that date to
Pala**
expedite, the Jokt purchastag process, for fire departments -
Pm* RWg&
PtoWW Heighis
Raft Meadows
and- During the summer of 1997 Fire Chiefs representing the mutual Aid Box Alarm
Ramas
st
Syan (MABAS) Division M,
dcovering the North Shore region, requested the Conference
SdumrWrg
SIONS
assume adminis=ion of theirannuall group, purchase of litc bose and related equipment. This
Skewnwood
joint purc has been sucmsfully candutted for a number of yean but has also grown in
VOMM HAS
Whmring
volume to become an encub
mrance upon participatingffie departments.
Vamme
Winneft
Elk Grcve Up.
Under direction from a working group of Fire Chi
UI/LL/ ua 19; Uj 'or544 ZV5YZU7
k,
Q 003
NOR THMST MUNICIPAL COMMENCE
1616 E. GOLF ROAD
A JVf ra#(WVAL A
DES PLAINES. IL GWIS
AOUNIOPALMES AND r&MVSHMS
("7) 2 4 o FAX: 298-9207
R&fflZ$&MA0 A POPULAMW CPO VgR Otgv Afft UM
P"PED IN IM&
Adinoon HeiQhtg
TO:
Joint Purchasing Advisory Conunimee
Bar(Inglon
swileft
FROM:
Curt Banrett Admin. Amistant c"
f3uWalo Grove
DATE:
December B., 1997
E)w ovQ
Elk Grooe
SU13JECT:
FM HOSE AND EC UHYMENT CONTRACT AWARDS
Evarmton
Glenw
Glenwieew
Please find below a tabulation of bid results for fire hose and equipment, "llustated, by group.
Hamm Park
Sltaff rwOmmcnds 1999 c0nblwt awards to the lowest responsible bidder (k bold) with the noW
Highland Pa*
exception of GROUP V, in which tfic two lowest vendors failed to rneet bidding requiremen
Inverrms
udm Fit
Lake zurich
Gredd
1-ibenpMe
Lincolnshire
&fta qkw,
Lincolnwood
Marton Grow
Mount Prosped
GROUPI
2,,977 2,1823 21674
2,764,
Wag
(large hose)
Northbrook
NorlOUP
fth[Wd
GRafine H
2,559 2v439 2,875
2v7M
Pa* FWge
(small hose)
I'M
MOM
Reding Meadows
Road[&
GROUI> 3Z
4,749 4,630 4,316
406][1
SchaurnbuM
(lap firtilw)
00"Impow,
Skowe
Suawnwood
Vemn Hilt
GROUP IV -A
2;362 29299 2�1,20
2r185
whowing
wornatte
(smafl fittings)
im
Winfw&a
E* Grove Up.
Maine Twp.
GROUP IV -B
no bid 1,9470 no bid
112,ff
New Ther Up.
(Elkhaft items)
Nodhff&ldTWp.
Wheeling Twp,
GROM i -C
2.,44421,596 2,555
(Alaon nozzles)
OFFICERS
po"kinni
Cwrald L "Skip" Farley
Mound Prospect(TFT
GROUP IV -D
no bid 5 7311
no bid
items )
4010
Woe-,Pro,sidant
Nancy L. Firfer
Glenview
GROUP VX4,441
4s 526 49,744
*4r312
Sewerary
(hand tools)
Vq=1
Mark Th9mpson
"ne. Tbwn,-%NP
GROUP VI
125 ISO 127
no bid
Treasurer
(emulsifiers)
F. Wallaoe Douthwaite
Des Plalnes
Cxftutive Dbeector
denotes unresponsive bids failing to meet specifications or improperly Inserting substitutes
David E. 9unn0i
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: MICHAEL J, FIGOLAH, ACTING FIRE CHIEF
DATE: JANUARY 26, 1.998
SUBJECT: CLOTHING PURCHASE WAIVER OF BID
The Fire Department annually contracts for uniforms for sworn firefighters.
Uniform specifications were sent out for bid proposals every year until 1995. Kale
Uniform has provided uniforms since that time because they have not increased
prices and provided good service.
There are only three vendors that have responded with uniform bids within the last
ten years: Kale Uniform, Crest Uniform and R&R Uniform. In 1992 R&R provided
uniforms with unsatisfactory performance. In 1993 Kale was selected over R&R
because of service even though their price was slightly higher. In 1994 Kale's price
was lower than Crest and in 1995 Kale was the only vendor to respond to bid
requests.
Kale's current price guarantee is set to expire on April 1., 1998, however, the
department can order all necessary uniforms for this year by the time that guarantee
lapses. Once again we have the opportunity to pay 1995 prices. The department
anticipates sending out requests for proposals after April 1, 1998, for uniform
purchases in 1999.
Sworn firefighters receive an annual $450 allowance for uniform replacement
according to the labor agreement. In 1997 the department spent $15,173 on uniforms
with Kale. That amount is expected to be higher due to recent new -hires.
It is my recommendation to waive the bid process and purchase the 1998 uniforms
from Kale Uniform.
MF
cc: Finance Director
TO: VILLAGE MANAGER MICHAEL E. JANONIS
DATE* JANUARY 27, 1998
Scaled bids were opened on January 8, 1996 for a parkway tree trimming contract. Bid
prices are attached. The contract was awarded to the R.W. Hendricksen Company. A
total of 5,307 trees were trimmed on the 1996 contract.
In December,, 1996, the Village Board approved renewal of the contract for a second year
at the same bid prices, as provided for in our bid specifications. A total of 4,921 trees
were trimmed during the second year of the contract.
Recently R.W. Hendricksen offered to hold the 1996 bid prices for 1998 and 1999. This
offer would be contingent upon the stipulation that we would allow them to elect in
January, 1999 not to renew for that year, in the event that their insurance, fuel or waste
disposal costs substantially increase between now and then.
A review of Hendricksen's performance shows that most trees were satisfactorily
trimmed the first time, and we received relatively few citizen complaints. When
problems arose, they were addressed promptly and to our satisfaction. We have
developed a good working relationship with the company and they willingly returned to
perform additional work on trees that did not initially meet our specifications. In
addition, the 1996 bid prices are still very favorable. For 1996 and 1997 we paid an
average of $18.82 per tree. This is comparable to the tree trimming prices we -paid in the
early 1980's.
I believe it would be in the best interest of the Village to accept Hendricksen's offer.
There is $95,000 appropriated in Account #015203-540730 on page 238 of the 1998
budget. I request the Village Board waive the bidding process and award a contract to
R.W. Hendricksen Company for the year 1998 in an amount not to exceed $95,000.00.,
Attached is a map of areas due for trimming in 1998 on our five-year cycle.
Page 2
Renewal of Tree Trimming Contract
January 28, 1998
I also request authorization to award a contract to Hendricksen, 'in January 1999, for the
year 1999, unless they opt out as explained previously. That award would be in whateve
amount is approved for the 1999 budget. I
Ne"
Glen R. Andl
Attached
Sandy Clark
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Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
•
�110 lq�
4L
DATE: JANUARY 28,1998
SUBJECT: GIS/TREE INVENTORY LINK
We recently requested proposals from selected arboricultural consulting firms to establish a link
between our existing computerized tree inventory and the Geographic Information System (GIS)
software known as ArcView. Simply stated, the end goal of this project is to allow quick, accu-
rate mapping of nearly 30,000 trees and planting sites on public property in Mount Prospect. A
"tree layer" will be created which, when overlapped with the other GIS layers such as streets, lot
lines, sidewalks, utilities, etc., will accurately depict the locations of trees relative to those other
infrastructure elements. The following outlines the background, expected benefits, scope of
work and funding availability for this project. This is followed by a recommendation to award a
contract based on the proposal results.
In 1993, the Village Board approved an "Urban Forest Management Plan" which outlined rec-
ommended goals and objectives for Mount Prospect's urban forest. Two specific goals identified
in the plan were improved protection for trees from the effects of construction, and establishment
of a link between our tree inventory and a geographic information system. In 1996, the Village
was awarded a two-year $10,000.00 Urban and Community Forestry Assistance Grant from the
Illinois Department of Natural Resources in order to help attain those goals.
In 1997, the Village Board approved revisions to our tree -related ordinances, and adopted an ac-
companying arbon*cultural standards manual. Both documents contain, new requirements de-
signed to protect publicly -owned trees from construction damage. Specifically, limitations were
placed on pavement widening, grade changes, and excavations within specified distances from
trees, based on the size of the trees. Additionally, depending on the type of construction, snow
fencing, angering, and preconstruction root pruning may be required.
Also in 1997 the Village hired GIS Analyst Leanne Brehob, andpurchased the hardware and
software needed for a fall e
edit GIS engine now installed as a workstation at Public Works. Ms.
is citirre 0,
Brehob nitly in the process of creating a, Village GIS base map, comblining digital ortho-
photos and planimetric data acquired in 1996 with exstirs contour, utility and parcel, maps.
The GIS/tree inventory link is expected to be the first specific application of many GIS applica-
tions planned by numerous Village departments.
. . .. ...... .
he GIS/treeinventory, link will allow users, to visually displ,ay and print, the data currently stored
in Tree Manager, quickly creatingaccurate maps and plans,•
# snowing tree locations, trunk diame-
ter, crown spread andspecies, Thils, ability will benefit the Village in many ways, as detailed
below.,
1) 'Incri ed ftoectiof TreesromCoin'structi Intury.
*I *t,*es. Moist fiequently, trees are removed
Trees are often, damaged by construction activi 1,
trunks and branches are wounded, roots are ,killed orremoved or the
01 Igrow,ing enviroin-
ment -*Is modifiedin such a way that It becomes hostile to root growth. This sometimes
results in tree death, but more often trees becomepredisposed to windthrow, disease and
decay,, or the trees themselves later cause damage to the infrastructure.
Construction injury to trees is currently a major concern to the Forestry Division for sev-
eral reasons. First, the Village's infrastructure is aging and beginning to need significant
repairs or replacement, as evidenced, by the many street, and water/sew erprqjects, now
being conducted orplanned., Second, many of our trees are movin gfro m, 44 young," to
middle-aged," and older trees are much less tolerant of in•jury*, Third,deregulation. of'
utilities has led to an increase in the number of companies requesting to install their fa-
cilities on public right-of-way.
Construction injury to trees can often be avoided "by mak"
ing simpledesIgn changes, Such,
as slightly adjusting the location of a sidewalk 'I roa, dway or S,tructure, or "by using, altemm!.
tive tree -friendly construction techniques such as au, geri"ng as, opposed to, trenclulng.
These types of changes are less costly, less disruptive, and, more readily, received when
identified during the early design phase of projects rather than when the crew is on site
ready to begin work.
Unfortunately, trees are frequently overlooked by engmeers,,, architects,
utility comp
anies.
and contractors. Often trees are not even shown on, constructionplans. To obtai•
n, c,om-
pliance with our new tree protection standards, the first step is to get everyone involved to
6
recognize that the trees exist.
6
The GIS maps, when included with project specifications, will visually alert contractors
to the presence of nearby trees, and hopefully make them realize the need to abide by the
Village's tree protection requirements. An example of one easily avoided problem is the
contractor who shows up on the job site with a backhoe requiring 2 5 feet of clearance on
a street where a solid tree canopy extends over the street and parkways only 15 feet above
ground. The usual scenario is that the contractor requests that the trees be drastically
pruned, and balks at the suggestion to use different equipment because it is unavailable,
or not within his construction budget. Although one might expect that the contractor
would inspect the site conditions before placing his bid, in reality that step is often omit-
ted. With a plan showing the location and actual crown spread of the existing trees, the
contractor would be able to better visualize existing site conditions, and plan his work
and cost estimates accordingly. Subsequently, the Village should be able to expect
greater cooperation and improved tree protection on the job site.
Also, when the GIS/tree inventory link is completed, our newly -acquired mapping ability
will help Village staff decide which tree protection measures are needed for various con-
struction projects. We will also be able to accurately determine quantities for Village in-
frastructure projects (e.g., preconstruction root pruning, tree removals, snow fencing,
branch pruning, etc.)
2) roved, Prduiyi
a. Currently, our Engineering Division spends considerable time manually surveying and
drawing parkway tree locations on plans. Then Forestry staff spends considerable time
adding tree sizes and species to the plans. These activities will no longer be required after
this project is completed, since this information will be automatically generated.
b. Also, when plans are submitted to the Village with permit applications, trees are fre-
quently omitted or drawn inaccurately. In these cases, the plans are either rejected, or
Forestry staff needs to inspect the site to obtain accurate information. This results in de-
layed plan reviews and/or the unnecessary expenditure of additional staff time.
c. Finally, this project will allow the production of maps that will enable more efficient
routing of Forestry maintenance crews. Examples would be a map showing the location of
all Silver Maples in a neighborhood to be sprayed for Cottony Maple Scale, all American
Elms to be inspected for Dutch Elm Disease symptoms, or all stumps needing removal.
The maps will allow the crews to proceed logically and efficiently through the Village
with minimal backtracking.
3
3)1 rove lannin � lity,
..�g.A b 1, . -
The Forestry Division will be able to quickly generate better information for budgeting
and planning purposes. For example, a map showing all current planting sites could help
Forestry staff determine where limited Reforestation Funds are best spent.
Also, GIS maps can be provided to contractors to allow more accurate, and hopefully
lower bidding on Village forestry projects. An example would be a tree removal contract,
where the contractor may not be familiar with the locations where trees are to be removed.
Travel times play a big part in any bid price, and contractors frequently "pad" their prices
to protect themselves from unpleasant surprises. Providing this information up -front will
be easily accomplished after this project is completed.
Finally, the GIS/Tree Inventory link will eventually allow other Village departments be-
sides Public Works to view the tree layer. This information could aid both the Planning
and Building Divisions of the Community Department in their work as well.
To achieve the desired results, our RFP identified the following steps the consultant would be
expected to complete:
1
1) Create an ArcView point shape file from the tree points found in the AutoCad drawing files
(.dwg). Assign the tree serial number field value in the Tree Manager (TM) database as an
attribute to the tree point shape file. Determine which trees do not contain points in the shape
file but do exist as records in the TM database.
2) Insert points into the tree shape file for trees identified in item 1) as existing in TM but not
having corresponding point locations. Obtain point locations for tree planting sites. Assign
the corresponding tree serial number as an attribute to each tree and planting site point.
3) Connect or link ArcView to the TM database.
4) Create the ability to label each tree with the combined Diameter and Species Code TM fields
and the combined Diameter and the Common Name TM fields.
5) Create the ability to automatically draw tree symbols proportional to the actual tree crown
spread and scale of the ArcView view.
6) Addcoordinates to each tree and planting site record in TNJ
7) Create the ability to automatically delete tree points in ArcView when trees are deleted (tree
removals) from the database.
4
8) Create the ability to automatically add tree points in ArcView when trees are added (tree
plantings) to the TM database.
We received two proposals to complete the above work. Davey Resource Group of Kent, Ohio
proposes to complete the above steps for $19,325. Natural Path Forestry Consultants of
soula, Montana would charge $30,559.00 for the same.
A total of $20,000.00 is available for this project, as detailed below:
1) Reimbursement Rinds received from IDNR grant for 1997 tree ordinance/ 4500.00
brochure project.
2) Funds appropriated in the 1998 Village Budget (Account #015203-540110 - 5500.00
"Other Professional Services").
3) Amount we will receive from IDNR grant for this project. $ 11000.00i
Total $ 20,000.00
Both firms are qualified to complete this project, but based on their lower price, I recommend
award of a contract to Davey Resource Group. Because there may be a need to rent a pen -base
computer for one or more weeks during the course of the projectand it is impossible at this tim -
1
to project the exact number of weeks, I request that the award be made up to the full amount of -
the available funds; 'i.e., not to exceed $20,000.00. 11
I concur with the above recommendationO
.0e
Publlic'wl orks Di�ictor, Glen R. Andler
Date
SC/td
c: Director of Public Works Glen R. Andler
Deputy Director of Public Works Sean P. Dorsey
x:\files\ftontoff\forestry\GISLinkM.emo
5
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
0
TO* VILLAGE MANAGER MICHAEL E. JANONIS
FROM: ASSISTANT VILLAGE MANAGER
DATE: JANUARY 28, 1998
11M. Mill
�b � � 1319-�
For fiscal year 1998 the Village Board approved the purchase of 43 personal computers
so that the Village inventory would be standardized and the various applications could be
upgraded through the purchase of the new PCs. This request is the first purchase for
1998. PCs will be purchased in groups for individual departments or divisions who have
completed the necessary user training so that when the new PCs areput on line the users
will be utilizing the applications to the fullest extent.
Public Works is the first department to complete the required training so they have
requested the purchase of the new PCs be processed. Public Works is eligible to
purchase 11 PCs during 1998, so this authorization reflects the number approved aspart
of the 1998 budget.
The Village Board had provided prior approval for the purchase of PCs during 1998 at the
meeting on November 18, 1997, and the staff was to report out the quoted prices at the
time each purchase was undertaken. Therefore, I would request authorization from the
Village Board to purchase 11 PCs and one laptop computer from Gateway 2000 for
an amount not to exceed $20,220, there are funds available in the 1998 budget for
this purchase. The attached quoted price sheet confirms Gateway continues to provide
the lowest priced equipment which meets our needs. The next department which will most
likely come forward is the police department for the purchase of 13 PCs.
If you have any questions please contact me.
. . . ..... . . .
-771
c: MIS Coordinator Joan Thompson
X:\USERS\DAVES\WlNkOFFICE\MIS~CPUR.WPD
PC COMPARISON
...........
Configuration
Micron Deskto
Compaq Desktop
Dell Desktop
Gateway Desktop
Processor
Pentium 200 MHz
x
NOR
Pentium 233 MHz
Model
Cleint Pro VXE-0
Deskpro 520OX Dimension XPS M233
GP5-200
RAM
32 MB
x
x
x
x
Hard Drive
2 Gb
x
3.2 Gb
4.3 Gb
x
CD ROM
12X
16X
16X
14/32X
13X/32X
Video
2 Mb
x
x Lx
x
Monitor
17*0
x
x
x
x
Software
Windows 95, Office 97
x
x
x
x
NIC
10/100 TP
x
x
x
x
Total Price
$1,930
$2o309
$1,955
$19703
LAPTOP
COMPARISON
Configuration
Micron Laptop
Compaq, Laptop
Dell Laptop
Gateway Laptop
Processor
Pentium 200 MHz
x
x
x
x
Model
Trans XKE
Armada 7360DMT
Inspiron 3000
Solo 2300 LS
RAM
32 MB
64 Mb
x
x
x
Hard Drive
2 Gb
x
3.0 Gb
2.1 Gb
x
CD ROM
12X
20X
20X
20X
7X111 X
_Pisplay
12" Active Matrix
13.311
x
x
x
Software
Windows 95, Office 971
X
x
x
x
NIC
10/100 TP
x
x
x
x
Docking Station
$599 (incl.)
$825 (incl.)
$159 .(Incl.)
$199 (incl.)
Total Price (Incl.
�docking station)i
............... 111-
$49361
$5,056
I — L,
$3tI33
$39190
11 ..j
The Gateway Solo
230OLS was chosen as PC Magazine's Editor's Choice, January 1998.
PCPRICE-XLS,