HomeMy WebLinkAbout0765_001MINUTES
COMMITTEE OF THE WHOLE
JULY 28, 1987
i. ROLL CALL
The meeting was called to order at 7,*.31 porn -P Present at the meeting were: Mayor
Carolyn Krause, Trustees Ralph Arthur, Gerald Farley, Norma Murauskis, George
Van Geern and Theodore Wattenberg. Absent from the meeting was Trustee Leo
Floros. Also present at the meeting were: Village Manager John Fulton Dixon,
Assistant to the Village Manager Michael Janonis, Director of Planning and Zoning
Steve Park, Director of Finance David Jepson, Chief of Police Ronald Pavlock,
Deputy Chief of Police Ronald Richardson, Research Assistant Michael Steklac,
Village Clerk Carol Fields, Chairman of the Board of Fire and Police
Commissioners Hank Friedrichs and member of the Board of Fire and Police
Commissioners George Gattas. Also present at the meeting were the members of
the Mayor's Ad Hoc Committee for TIF as well as Hal Predovich, Chairman of the
Business District Development and Redevelopment Commission and Don Weibel,
Chairman of the Plan Commission. There were also two persons from the print
media.
11.0 MINUTES
The Minutes of the Committee of the Whole meeting of July 14, 1987 were
accepted and filed.
CITIZENS TO BE HEARD
Newly appointed Deputy Chief of Police Ronald Richardson was sworn in as Deputy
Chief of Administrative Support Services of the Mount Prospect Police Department.
Village Clerk Carol Fields administered the Oath of Office.
Trustee Theodore Wattenberg announced that the criminal case of the persons who
assaulted Mount Prospect Police Officers had been continued for a sixteenth time
to September 21, 1987. Trustee Wattenberg indicated that he was very displeased
with the progress of the case and felt that all of the good work by the Village and
its Police Department was being compromised by an apparent lack of concern on
the part of the Courts or the State's Attorney's office. Mayor Krause 'Indicated
that staff would look into the current situation and find out if there is anything
that can be done to bring the case to trial.
IV. TIF AD HOC COMMITTEE REPORT
Mayor Krause gave a brief overview of the development of the TIF District in
downtown Mount Prospect. The Mayor indicated that after the establishment of
the District and the acquisition of the property, developer proposals were solicited.
Based on concerns expressed by citizens living near the development, the Mayor
formed an Ad Hoc Committee to study the developer's proposals and to 'look at
alternative uses for the site,. The Ad Hoc Committee was at this time prepared to
give its report.
Committee Chairman Paul Hoefert addressed the Mayor and Board of Trustees and
stated that the goals of the Committee were to study alternate development ideas
for Target Area A,, to solicit and review proposals from developers and to report
back to the Mayor and Board of Trustees their findings* Mr. Hoefert indicated
that the Committee, through Village staff, reinstituted contact with numerous
developers as well as some new developers, and solicited proposals for development
of the Area. Mr., Hoefert indicated that the response was favorable and that
between eight and, twelve developers had 'indicated high levels of inlerest In taking
part in the development of Tar,get Area Ao Mr., Hoefert, also indicated that the
Committee spent, an extsivaro t of t*ihe ,me reviewing tfinancing requirements
ene un
of the District lincluding Debt Service and Tax Increment necessary to make the
project viable.
Mr. Hoefert said that the Committee studied several types of uses for the property
including apartments$ townhomesq condominiums, office and retail as well as a
combination of these uses. It was the Committee's feeling that some type of
mixed development such as townhouses and condominiums, or townhouses,
condominiums and retail would generate sufficient tax increment to make the
project viable.
Vi,ce Chairman of the Ad Hoc Corn,rn,'ittee Pauline J)t,%ger reviewed with Commill"Alee
rneffibers specific proposals, receiv,ed by developers and 'indicated that several o her
developer's had requested extenstonS ot tt,,m,e so that, they may, s,ubmit proposa,l,s for
review., Committee mern,ber Elvira G�rant�, thanked Committee members as well as
the Ma, or and Board of Trustees, for 'their hard work and the opportunity to review
this, pYroject and have some, mean,ingfu,l input from the viewpoint Of citizens.
4
Ms. 'Du,gger concluded, the Committee's presentation by asking that Trustees keep an
* I to the type of development to be
open mind in making a, final determnat ion, as
con�structed on Target Area A. Everyone felt that this initial project in the TIF
District was 'important in gauging the success of future development in the
downtown area.
Mayor Krause reviewed further, some of' the activities of the Committee including a
with varioUs developers as well as
bus tour of Rescorp developments, interv,tew's
discussion and gi,,ve-and-ta,ke among committee m,embers themselves* The Mayor
indicated that several proposals were expected to be receiveby developers elit
at the end of this week or during the following week. The Mayor commended the
Committee's efforts and thanked them for their hard work.
..........
Trustee Gerald Farley indicated that he was willing to wait for the other
developers' proposals, in order, to get a, clear picture on all, the possibilities for
developitnent, iln�, Target Area, A# Trustee Farley also indi"cated that he would
seriously consider a, proposal for" apartment's, in the area because he felt that a
good apa,rtment developinent would not attract an "undesirable element" into the
area Trustee, Farley wanted, 'to t-,tiake it clear that he felt that renters were not
second-class C,iti,zens and that he hoped that the Ad Hoc Committee had that same
feeling,.
� 2 -
Committee Chairman Paul Hoefert 'Indicated that they were not adverse to
apartments if that turned out to be the best development for the area.
Trustee Norma Murauskis indicated that she supported the work of the committee
and was willing to wait for the other proposals before making a decision.,
Trustee George Van Gee questioned Chairman Hoefert regarding some of the
thought processes of the Committee in coming to some of their conclusions.
There followed a general discussion among Committee members and the Mayor and
Board of Trustees regarding philosophy for the redevelopment of the downtown
area.
Chairman of the Business District Development and Redevelopment Commission Hal
Predovich addressed the Mayor and Board of Trustees regarding the Commission's
review and recommendations with regard to the Rescorp development proposal,
Mr. Predovich felt that Rescorp was a quality as well as a financially solvent
builder and that they favored the Rescorp proposal with minor modifications.
--c
There was concern expressed
I -- -
rl-rk*ng along Maple and
Evergreen Streets and it was Mr. Predovich's hope that this be studied and avoided
if possible. Mr. Predovich also indicated that it was the view of the Commission
that the 1976 Land Use Study done for the Village was consistent with this
development and that the 1976 Study should continue to be a guide for development
and redevelopment in the Village.
Mayor Krause indicated that as progress was being made in Target Area A
attention should at this time be turned to other Target Areas in the TIF District.
The Mayor indicated that she was recommending that the Business District
Development and Redevelopment Commission be given the responsibility of studying
potential developments in other Target Areas at this time. There was concurrence
on the Board that the Commission should begin studying potential development in
other Target Areas.
Mr. Burton Anderson, 211 North Wille, questioned the Village Board and Ad Hoc
Committee regarding several items of concern he had. Mr. Anderson was
concerned that the Ad Hoc Committee was being rushed into making its
recommendations. However, Mayor Krause indicated the time frame under which
the Committee was working was about the same as that given to developers when
initial proposals were solicited by Village staff. Mr. Anderson was satisfied with
most of the answers given by staff to his questions.
Don Weibel, Chairman of the Plan Commission, "Indicated that the Plan
commission's review of the Rescorp proposal brought a unanimously favorable
consensus. Mr. Weibel indicated that the Plan Commission agreed that residential
development was the best use for target Area A and that such residential buildings
should be in the form of luxury condominiums or apartments,. Mr,. Weibel "Indicated
that the Plan Commission favored looking at other proposals to be submitted by
developers and asked that in the future, the Plan Commission be given more
financial information regarding the impact of each proposal. The Mayor indicated
that this would be done*
� 3 -
Planning and Zoning Director Steve Park reviewed staff activities regarding the
solicitation of proposals for TIF developers as well as, activities, 'taken subsequent to
the Rescorp proposal. These included the traffic study, of Target Area, A and the
immediate surrounding neighborhoods as well as a detailed review of the financing
requirements of the District and the potential impact on property values for various
developments*
Mr. Bruce Coulter, of Cemcon, Ltd., reviewed with the Mayor and Board of
Trustees the results of the traffic study and Mr. Neil King of Neil King Associates
reviewed impacts on property values in light of potential development. Both
gentlemen indicated that no serious impact with regard to either traffic movements
or property values could be expected with the development of Target Area A.
Mayor Krause thanked the Committee again for their work and indicated that there
was a consensus on the Board to wait for the additional developers' proposals to be
reviewed and that final recommendations would be made to the Village Board
in the near future.
V11a UNITED PLAZA DEVELOPMENT
The Mayor and Board of Trustees reviewed the proposed developmen't of a parcel at
Algonquin, Busse and Dempster Roads col,mmon ly known as, the United Plaza
Deve,lopment owned by Mr Anthony D,I,Mucc,lo Committee members were reviewing
a request for a modification of the Development Code that would allow for, a
retention basin with a slope of 3-1 instead of the required 6-1 slope. Discussion
among Committee members at a previous meeting indicated that there was concern
over the safety and aesthetics of a retention basin with a 3-1. slope. At that
meeting, Mr. DiMucci was asked to took at the pbssibiffit,y of creating a basin with
a wider slope or of looking at some alternative building, materials to be used in the
construction of the retention basin. Originally, plans called for a concrete walled
retention basin which the Mayor and Board of Trustees found unacceptable. Other
possible alternatives discussed were the use of boulders, landscape timbers or
earthen walls covered with grass and other landscaping*
There was general discussion among Committee members regarding the feasibility of
a retention basin with a 3-1 slope and the possibility of broadening that slope to at
least a 4-1 ratio. It was indicated that a 4-1 sloping might require extensive
reconfiguration of the parcel. Trustee Norma Murauskis Indicated that she felt the
property was being over -built and that a reconfiguration was in order. There was
no consensus among Committee members as to an acceptable slope and construction
of the detention basin. Mr. Di Mucci 'Indicated that he was willing to withdraw his
request at this time pending further study.
Vo 1987 TAX LEVY
The Mayor and Board of Trustees reviewed the proposed Tax Levy Ordinance
required under the Truth in Taxation Act. The consensus was to move forward
with a Public Hearing and first reading of the Ordinance on August 4.
low, 4 -
VI. DISCUSSION AND REVIEW OF REVENUE SOURCES
Finance Director David Jepson reviewed with Committee members trends in
revenues and expenditures during the last five years., Mr.. Jepson indicated that
General Fund expenditures had been growing at a steady pace over the last five
years while Sales Tax revenues over the past two years had been relatively flat and
were not growing at the 7-9% rate that they had in the recent past. Mr. Jepson
indicated that without this continued growth in Sales Tax revenue, there would be a
shortfall of some $650,000 in the General Revenue Fund over the next two or three
fiscal years. Mr. Jepson indicated that the 'impact of this loss of revenue was the
drawing down of Fund balances to an unacceptable level. Mr. Jepson indicated that
if Fund balances were drawn down below $1 million at the beginning of the current
fiscal year, by August, the Village would not have sufficient cash flow to continue
operations without some type of short term borrowing. Mr. Jepson indicated that
these projections were based upon no increase in Village services or no new
programs.
used on these shortfalls, Village Manager John Fulton Dixon indicated that the
Mayor and Board should consider alternate revenue sources or be prepared to
lncfecibG piopertty taxes in significant amounts to cover the expected shortfalls.
Mr. Dixon indicated that he was recommending four new revenue sources. These
included a 1% Food and Beverage Tax which would generate some $450,000; a Real
Estate Transfer Tax of 1% which was expected to generate approximately
$50, nU U -$6p, Q00; a charge of $150 for ambulance service to non-residents utilizing
the Fire Department and a 3% Hotel/Motel Tax which would generate between
$20,000 and $40,000. Mr. Dixon ind,licated that the revenues generated from the
Hotel/Motel Tax could be utilized to fund civic events and other activities such as
the 4th of July Parade and memberships to regional intergovernmental organiza-
tions.
Discussion among Committee members elicited the following responses:
Trustee Arthur indicated that he was against a Food and Beverage Tax because he
felt it would drive business out of Mount Prospect into neighboring areas. Trustee
Arthur also indicated that he was in favor of the Real Estate Transfer Tax and the
non-resident ambulance charges. He also did not favor the Hotel/Motel Tax.
Trustee Arthur 'Indicated that he felt that any other increases should be reflected
in the Property Tax because of its deductibility in a person's income tax.
Trustee Gerald Farley asked Mr. Jepson if the Village is receivi 0 ng all of its Sales
Tax Revenues and Mr. Jepson responded he was satisfied that the Village was
receiving its share of Sales Tax Revenues from Mount Prospect businesses. Trustee
Farley also asked why there was apparent plateauing of Sales Tax Revenues in the
Village and how that compared with surrounding Villages. Mr. Jepson indicated that
sister communities were also experiencing a flattening of Sales Tax Revenues with
the exception of Arlington Heights who had experienced a rather substantial new
development of retail establishments. Mr. Jepson also indicated that Mount
Prospect's experience was similar to national trends. Trustee Farley indicated that
he was in favor of a Food and Beverage Tax because it bradened the Village's
revenue base. He felt that there was no fat in the current Village budget and was
very proud of the fact that the Village was able to maintain a stable and low Tax
Rate.
"**, 5 .*,
Trustee Theodore Wattenberg indicated that he was against all of the proposed
alternate revenue sources because they either discouraged business in the Village or
were too difficult to collect.
Trustee Murauskis indicated she was also against all proposed 'increases and asked
what type of increases to the Property Tax Levy could be expected over the next
two years. Mr. Jeps,on indicated that the Village could expect be,tween 10-12%
increases annually in the Tax Levy through 1989'. However, that would not cover
the current and anticipated shortfalls over phi s lis cal year, and next fiscal ye,a,r,*
Any increase in the Levy would not be realized for twelve to eighteen months
based on the current collection system for Property Taxes.
Trustee George Van Geem 'Indicated that the recent cuts in Federal aid to
municipalities was Putting increasing, pressure upon municipalities to come up with
alternative funding sources to maintain existing service levels. It was Trustee Van
Geem's contention that Property Tax in Mount Prospect was not being utilized to
its full potential and he favored increases, to the Property Tax as a means of
covering the shortfall* 'Trustee Van Geearn also Indic ate,d that he supported, the
Food and Beverage Tax as well as a Real Estate Transter Tax and the non- re4q'Ident
ambulance fee. He was opposed to the Hotet/Motel, Tax*
Mayor Carolyn Krause indicated that the Village should be very proud of the fact
that it had consistently held down costs and had a bare bones budget as well as a
relatively low number of employees vis-a-vis other surrounding communities. The
Mayor Indicated she supported all four of the Village Manager's recommendations
and would go a step further and impose a 2% Food and Beverage Tax with the
additional $450,00 being earmarked for road repairs. The Mayor felt that with
declining Motor Fuel Tax revenues that additional alternate revenues were necessary
in order to maintain a viable Road Repair Program. The Mayor 'indicated that in
order to keep the Village of Mount Prospect attractive to other businesses that the
Village Board should strive to maintain a stable Tax Rate. The Mayor indicated in
her discussions with various businesses that one of the most important factors
looked at was the stability of the Tax Rate. Without alternative revenue sources,
the stability would end.
Based on a polling of the Board, the staff was instructed to prepare Ordinances for
a Hotel/Motel Tax as well as a Real Estate Transfer Tax and the necessary
Ordinance for a Property Tax. Trustee Van Geern asked that an Ordinance for the
Food and Beverage Tax be prepared. However, the Mayor indicated that because
there was not a majority of the Board in favor of such a Tax that no Ordinance
would be prepared.
VIII. ANAGER IS REPORT
R
Mr. Dixon indicated that the antenna that the former Busse Lumber Co"m1pany
property had been removed based on the efforts of Code Enforcement*
IX. ANY OTHER BUSINESS
There being no other business before the Committee, the Committee moved on to
the next item of business.
� 6 -
XIo ADJOURNMENT
There being no other businesses conducted by the Committee, of the Whole, the
meeting was adjourned at 11:45 p.m.
MEJ/rcw
Respectfully submitted, 0.
MICHAEL E* JANONIS
Assistant to the Village Manager
~ 7 —
MAINTENANCE AGREEMENT
BETWEEN
NORTHWEST SUBURBAN MUNICIPAL
JOINT ACTION WATER AGENCY
AND
THE VILLAGE OF MOUNT PROSPECT ILLINOIS
The Northwest Suburban Municipal Joint Action Water Agency and
the Village of Mount Prospect Illinois agree as set forth in this
agreement,
ARTICLE I -RECITALS
Section 101. The -Northwest' Suburban Municipal Joint Action Water
Agency (the "Agency") has constructed and owns a water
transmission system (the Agency system) including approximately
55 miles of Water Transmission Mains and appurtenances top rovide
Lake Michigan Water to its -seven member communities (the member
communities)
Section 102. The Mount Prospect Transmission Main is a portion
of the Agency system comprised of approximately 4.5 miles of 24 -
inch, 20 - inch, and 16 inch Water Transmission Main and
appurtenances which provides Lake Michigan Water solely to The
Village of Mount Prosect (the Village) as one of the Member
Communities.
Section 103. The Agency Executive Director on June 4, 1985
proposed for consideration by all Member Communities the
possibility of Member Communities maintaining a portion of the
Agency System within their community,
4� 1 -
Section 104. The Agency has an Operation and Maintenance
Agreement with Metcalf & Eddy Services, Inc. for maintenance of
the Agency System, excluding maintenance of transmission mains
16
when such work requires excavation by a major piece of equipment.
Section 105. The Village and the Agency have mutually agreed
that it is in their best interest for supplemental maintenance
services on the Mount Prosect Transmission Main to be performed
by the Village of Mount Prospect or its agents with costs of such
work to be borne by the Agency as outlined in Article V of this
Agreement.
ARTICLE II
Section 201. Sco e of Maintenance Serv3icelsl . The Village agrees
to provide maintenance services as required to make necessary
repairs to the Mount Prospect Transmission Main from its
connection to the 60 inch Water Main on the west side of Elmhurst
at the Northwest Tollway (1-90) beginning at the 24 inch
butterfly valve no, MV -2701 and including all pipe and
appurtenances (excluding Delivery Structures) and continuing to
the north Terminus outside the Highland Avenue Delivery
Structure. This 'Includes approximately the following quantities
of pipe and appurtenances:
WC
6,795 feet of 24 inch ductile iron pipe
15,141 feet of 20 inch ductile iron pipe
1,792 feet of 16 inch ductile iron pipe
3 - 24 inch manual butterfly valves and vaults
1 - 20 inch electricly operated butterfly valve and vault
7 - 20 inch manual Butterfly Valves and vaults
22 manual air release valves
23 drain valves and vaults.
The supplemental maintenance services include,
a. Repair of all breaks in the Mount Prospect transmission
main.
b. Repair or replacement of all malfunctioning valves, air
release valves, hydrants/drain valves, and associated
shut-off valves,
c Replacement of valve vault and valve box covers as
required.
d. Repairs to valve vaults as required-,
e . Restoration of all right-of-ways along route of
pipeline after repairs.
f* Provide field or office locations of the Mount Prospect
transmission main in response to requests from other
utilities, governmental agencies or underground
contractors .
These services are in addition to those maintenance services
provided on the Agency system by Metcalf Eddy Services under
contract with the Agency,
-3-
The Village may, at its option, sub -contract any work it deems
necessary. The Village will apply for all permits required by
the Illinois Department of Transportation, Illinois Tollway
Authority or other governmental agencies necessary to make
emergency repairs.
ARTICLE III Reg]22ns,ibilit ,3Le:s of
Section 301, Agenc�L_gy'stemo The Agency will provide the Village
with a complete set of atlas maps, record drawings, and shop
drawings for the Mount Prospect Water Transmission Main. In
addition, the Agency will provide additional atlas maps and
record drawings upon request by the Village or other governmental
agencies.
Section 302. Provision of Rq, air Parts'.. The Agency will provide
an initial inventory of repair parts which could reasonably be
'lo
required for emergency repairs, The Agency will utilize
ize
recommendations of the Village for establishing this initial
inventory. Some of these repair parts will be stored by the
Village, other repair parts will be stored at the Agency Main
Pumping Station at O'Hare Airport or at the Agency Office
currently at, 2104 Stonington Avenue, Hoffman Estates, IL 6019540
_4-
ARTICLE IV - Period of Service
Section 401, Term,. This Agreement will have a term of one year
commencing on September 1, 1987 and ending August 31, 1988,
Section 402. Renewal,. This agreement may be renewed annually by
written agreement of the Agency and the Village. Such renewal
may amend the terms and conditions and payments due under this
agreement.
Termination, This agreement may be terminated by either party
upon a 30 day cancellation notice.
ARTICLE V Pa''Y',ment's to Vilea. e of Mount, Prospect
Section 501. For the maintenance services performed under
Article Ii the Agency will pay to the Village the following
charges which represent the current rates for the named personal
and equipment,,
IWWFO'
�
Maintenance worker $20-00 hr.*
Supervisor 25.0 0 hr. *
*Includes base pay, benefits and overhead. If work is
performed during premium pay hours, the rate will be
adjusted by either double pay for holidays or time and one-
half for all other hours.
Equipment.
Pickup truck
Utility truck
Flatbed truck w/crane
Dump truck
Backhoe/loader tractors
Crawler loader
Portable pumps, generators, or
Air compressor
Street sweeper/flusher
Asphalt spreader
Asphalt roller
�5-
5.00
hr.
20.00
hr.
25.00
hr.
25.00
hr.
40.00
hr.
40.00
hr,
10.00
hr. ea
40.00
hr.
40.00
hr.
20.00
hr.
Equipment charges not listed above will be set at the current
prevailing rate in the rental industry.
All wage and equipment charges would be on a portal to portal
basis.
Equipment charges would be plus operator at maintenance worker
scale.
All sub -contracted work would be on a cost plus 5% service fee.
All repair parts or materials at cost plus 10%.
ARTICLE VI General Provisions
Section 601, Insurance Kequirements. The Village shall to the
full extent provided by law, indemnify and hold harmless the
Agency and each and every one of its members, officers, and
employees against all losses, claims, expenses (including
attorneys fees and costs) and liabilities to the extent caused or
alleged to be caused by negligence or willful misconduct of the
Village in connection with or related to the maintenance services
listed in Article II of this Agreement, The Village shall also
secure, pay for and maintain comprehensive general liability
insurance to cover claims for personal injury, death or property
damage which may arise out of in connection or related to the
maintenance services listed in this agreement. The public
liability limits for such insurance shall be one million dollars
combined single limits of personal injury and property damage.
_6-
IN WITNESS WHEREOF, the parties sign
date first above written.
ATTZ b T Anrwry
ATTEST.
We
By
4,
this agreement as of the
VILLAGE OF MOUNT PROSPECT
By: 1,9000"001100*0
RICHAAD F,,, "ASTER
ELMER F. SAU071
ROBERT M. ZIMMEFL!,4AN
PAUL E. LANG N, JR
ALLAN 8, EDWARDS
PAUL A. KUHNk,
ARTHUR H, ADAMS
WALLACE A. AMBROSE
RONALD E, BIZZARRI
7HOMAS J, SULLIVAN
ASSOCIATES:
JOHN
RM. SKACF4
qICHAD P MILNE
UHN C, VOGEL
3LENN A WENTINK
11 '1HOMAS E. WILSON, Ph 0.
EDWARD T KNUDSEN, JR.
EARL L HECKMAN
I rERRY L WALSH
I IONAL MARTIN
11 ERRY C. BISH
R. TROMP
41CHARO S. ERHARDT
I OHN D. ULLINSKEY
,'ENNETH V.JOHNSON
iAROLD 0 GILMAN
' SPINIVASARAGHAVAN, Pt" 0
10GER J, CRONIN
3ARLPh 0,
.DWARD M. GEPUILAT, JP,,
DERICO E. MAISCH
LYDE WILBER
OSEPIIIH M. CERVONE
iEINRICH 0, BUHR, PhD,
_IM GREIF
RANK J. TANTONE
�"LIFFORD M. PCMEPANTZ
'ERRENCE J. HOC-r-nK
3TANUEY S. HONG
iTEPHEN H,,, PALAC
'-NDlilaREW W. PICHAPOSON
.11CHAEL R, HASK;N
)TEVEN ok GYCRY
IOGER S. HOWELL
GREELEY AND HANSEN
E N G I N E E R S
222 SOUTH RIVERSIDE PLAZA, CHICAGO, ILLINOIS 60606-5965 (312) 648.1155
August 3, 1987
Mr. Herbert L. Weeks
Director of Public Works
Village of Mount Prospect
100 S. Emerson Street
Mount Prospect, Illinois
Subject: Energy Efficiency Study of High Service Pumps
Proposal for Engineering Services
Dear Mr. Weeks:
Based on your recent telephone conversation with Terry Hodnik, we are pleased
to re -submit our proposal for engineering services for conducting an Energy Effi-
ciency Study of water distribution system high service pumping facilities. The
following information has been added to our original proposal of June 25, 1987:
• Introduction to Greeley and Hansen
• Specialized Experience
• Project Team Experience and Resumes
• Special Project Considerations
The total 11149M .�mated fee for engineering services outlined In the Scope of
Services is 1,51700, Project team members are available to start work when the
70
. . . . . . . . . . . .
contract is duedu on August 18, 1987, and provide a final study report by
I
November 10, 19874
A key objective of the study will be to evaluate whether endrgy efficiency
improvements identified during the study are cost effective. Prior to conducting
the study, it is difficult to estimate the overall cost effectiveness of an efficiency
improvement program. However, based on our understanding of current procedures
to regulate Pump output, by throttling 'high service pump discharge valves, it may
be reasonable to reduce the anInual hgh service pumpling energy cos't of $70,000/year
by at least 6 to 12 percent. Energy, lost during throttling is one of several effi-
ciency improvement areas to be evaluated during the study.
We are proud to have been of service to you and the Village on the Lake
Michigan Water Connection project and appreciate the opportunity to submit this
proposal to provide engineering services for the Energy Efficiency Study; we are
ready and eager to begin work immediately, upon your authorization.
Yours very truly,
GREELEY AND HANSEN
Terren, HodnikAssociate
Allan B. Edwards, Partner
F 0 U N 0 I= 0 1 N 1 9 1 4
VL ESTIMATED MANHOURS AND COMPENSATION
fim
1. Obtain Basic Data
'Field Testing
3. Analyses of Alternatives
4. Energy Efficiency Study Repor!
5. Meetings
Total
ESt1M,R,1±d Dirp
.. .... . .......
.....
..r
Dral, t er
8
@
$37650
37.5
37.5
hrs.
2 16
16
0
4 24
12
24
20
4
Draf ter 24
6 105.5
69.5
24
a
Partner 6
hr -S.
@
$37650
S 225
Project Manager 105.5
hrs.
@
$26.00
21743,
Engineer 69.5
hrs.
@
$25.00
111738
Draf ter 24
hrs.
@
$14.00
Subtotal
$ 5,042
2.
Direct Labor x 3.05
$15,378
30tr Q,Jh e
Local Travel 450 miles @ $0.21
$ 95
Printing, Reproduction, Film & Processing
........... Z�
Subtotal
$ 322
Total Estimated Compensation
$15,704
a
The Magazine of Appit.-u vvaieti witastewater iecnnojogy
MAE
They ney met some obstacles along the way, but between them the
staffs of a municipality and an engineering firm worked out
the bugs and put a computer -controlled system on line
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MAE
They ney met some obstacles along the way, but between them the
staffs of a municipality and an engineering firm worked out
the bugs and put a computer -controlled system on line
........... ---------
...........
.............. . .....
I H
AN 0' AN�,
Chicago w Now York 10, Philadelphia, a Richmond 0 Tamps 0 Phoenix 0 Indianapolis Wa0hington
�Mmmm
July 1986
They met some obstacles along the way, but between them the,
staffs of a municipality and an engineering firm worked out
the bugs and put a compcontrolled system on line
LINE - i -
A14
#
...........
by Tim Greif
ow, do you effectilvely manage and
control a water supply and d"Istribu4.
-
tion system, that will switch from
well water to Lake Michigan water? To this
question, add the following scenario. The
lake water, fed through a major pipeline,
will be supplied to your community's distri-
bution grid at system pressure and at a
constant flow rate over a 24-hour period.
However, your distribution system has only
one elevated tank for equalizing storage.
Also, consider that in winter lake water will
be delivered at about 34 F - compared to
well water's normal 50 F. This means freez-
ing could occur in storage reservoirs.
The Village of Mount Prospect, Ill.,
faced this problem when they decided to
join. the Northwest Suburban Municipal
Joint Action Water Authority (JAWA) to
purchase Lake Michigan water from the
City of Chicago. The village realized that a
computerized control system was necessary
to hell manage them mage their five remote,
,
ground storage reservoirs and pump stations
and to forecast daily water requirements by
providing proper data,
Greeley and Hansen engineers of Chi-
cago began,, preliminary design of a, comput-
en, zed control, system in, late 1983. Workmi, g
closely with village staff, the consultant
developed various alternatives, separatiqg
essential from, nonessential features to com,
pare costs and benefits. Reliability was a key
concern since the village was experiencing
increwscd component failure with its exist-
ing system. Village personnel also had no
desire to become computer pro gramrners,
reinforcing the ""keep -It -simple" the.....
'The chosen, system was, based, on mots of
d"I'Scusslon and refining ofthe design con-
cept. This close interaction was critical to
the success of the project.
Mout 'Prospeotis now 100, perce
line and 40,000 Cv,,stomers, are, he , in ss,
The village re-cel'ves all, of",
its" water
from the L"a"de Mi"chisan plipetine all"M
The new Computer system providies,
Matic, unattended, control of the rcs,
refilling and high, service purnp41
ing
don. Tb date, the munticipality i1,s, tht
me:mber community on, the, agency pi,
that can, make, this statement. This 1
rn "ly dun to, the, con unity'' fortis,
an
plann,ing: to autom,
atically peak shavt
high service pumps during high, dernar,
'route excess supply water to ground st
during to demand.
The cornputenized, morti-toring and
trol system, krnished by Aquatrol
designed, to replacethe 'village, ' 's ex
system. Since nuisance alanns- o -cc
regularly due to phone line problem.
old stacked tone FSK teletrietry wa
graded to a digital pollings,' ystem to inc
ability, Flo
data reliability, 1 1, w, level and pre
transmitters at remote sites, were replac
complement, the new system.
The heart of the system is an Intel S�
310'rruicronom
puter w , i , th'a 16-bit rocs.
1, me,gabyte of main memory, floppy
drive,, and. a, 10 megabyte hard disk.",(
ator inter -face is via a 19 -inch full
graphic CRT, while a second 12 -inch ir
chiome CRT is dedicated for dispIL
current system alarms. An event printer
all alarms and status changes as they 0
Periodic reports are generated on a
color process printer which also, can be
to produce a full color copy of any &
on the 19 -inch CRT.
To achieve the desired reliabilit
backup panel containing digital indic
for pressures and flows was furnished.
village's old circular chart reservoir
recorders, in good condition, were reus
save money. The backup panel provide
manual control of all pumps and refill v,
as well as automatic control of high se,,,
pumps. In the event of computer failure
system automatically transfers to the ba
mode. The backup panel also include
dundant master microprocessors for the
ital telemetry system. If a fault occurs I.
primary master unit, the secondary
automatically assumes control of the to
etry system.
A 1.8 KVA uninterruptible power su,
(UPS) was furnished to provide 90 min
of full system operation should the fac
lose power. This amount of time al!
public works personnel to bring a port
truck -mounted generator on-line at a re
tacle on the side of the building. The i
proved its value in late April when
servere thunderstorm knocked out po""e,
over an hour with no interruption to
monitoring and control system.
One feature is an auto -answer telepF
modem for alarm interrogation. Wher
alarm sounds during off-duty hours.
system automatically activates an alarT
the police station. The police then Wit'
on-call operator at home. The operator
LIFT
34CATIONS
FOLICE STATION
FORTABLIE
rERMINAL
4
I
SYSTEM SCIAEMAT71C DIAGRAM
portable terminal that will access the com-
puter from any dial-up telephone to obtain a
printout of all current alarms. From his
home, the operator can acknowledge the
alarm and silence the horn at the polip;
station by entering a password. This elnimi-
nates a needless trip to the control center for
noncritical alarms. The computer logs all
alarm acknowledgements and the operator's
identity. The computer, controls and trans-
mitters at the pumping stations, were in-
stalled at a cost of $213,000.
Computer control of the high service
pump stations is based on two alternate
modes of level control for the elevated tank.
The first method is a conventional staged
level control where more pumps, are started
as the tank level drpps and vice versa.
The second mode is a floating band
control, where,pump operation is not directly
related to discrete tank levels. Instead, the
tank level can vary within limits of an
operating band, set, at the computer key-,
board. When the, level, drops or-nises, beyond,
band limits, the co, puts adds orsub tracts
Pump steps, res' ctively, After an adjusta-
ble delay, if the level rernal"ns outside the
band, the system steps up or down again.
"ben 'the level, is within the, band, no action
is 'taken. The, delay, 'between step,up)'step-
II
down action is set, at, the keyboard. With, the
second mode, a certain amount of "hunt-
ing" occurs. This intentional feature helps
Prevent stagnation and freezing by forcing
water to cycle in the tank.
In either mode, any pump can 'be easily
3S,signed, to any step of the control system at
the keyboard. The, computer controls the
ground storage raservolir refilling operation
I
on a two level priority basis. Under pniorilty
FEW,
B, the refill valves are opened to fill the
reservoir on a time schedule basis. The
filling period for each valve can be set at the
keyboard. The refill valve features a back
pressure control that prevents robbing or
sink -holing the distribution system pressure
during refilling.
The limitations of the single elevated tank
demanded that an override mode was
needed. The pipeline water is being deliv-
ered to the distribution grid at a constant
flow rate, regardless of actual system de-
mand. If the elevated tank fills and its
altitude valve closes, the system will pres-
surize. Since many of Mount Prospect's
water mains are old lead joint pipe, over-
pressure could have serious results. The
computer system constantly monitors the
pressure at each of the three pipeline deliv-
ery locations. Under Priority A, if a high
pressure situation is detected, the computer
overrides the time schedule mode and im-
mediately opens the nearest refill valve to
relieve the excess pressure. Operators can
force water to cycle in the ground storage
reservo"w's, to prevent freezing and stagna-,
tion. The ready to fill level for each reservoir
is set by the operator at the keyboard. The
computer will not attempt to fill a reservoir
until it has been drawn down to the preset
level.
Data management and presentation is a
key benefit of the microcomputer system.
Real time graphic displays are available for
each reservoir, pump station, elevated tank,
and pipeline delivery location. These dis-
plays show current flows, levels, pressures,
and equipment operating status. The com-
puter also, calculates key, vartiables, to help
the village manage 'the water distribution
system. Storage depletion, the amount of air
left in reservoirs, is figured along with
actual system demand to help forecast the
next day's requried supply rate. System
demand is based on total flow delivered by
the pipeline and high service pumps. This
figure is adjusted for net gains or losses in
reservoir volume over a specified time pe-
riod. By computing demands within 15 -
minute intervals, a close representation of
the diurnal demand curve can be displayed.
Any monitored or computed variable can
be recalled instantly for historic trend dis-
play over 8 -hour, 24-hour or 30 day in-
tervals. Data older than 30 days can be
retrieved from the floppy disk. Daily operat-
ing data is downloaded to the floppy disk at
midnight for data storage.
The computer has solved one of the
'village's chronic complaints with the old
system, namely nuisance alarms. If the
alarm is due to spurious noise in the phone
lines, the computer logs the situation and its
return to normal. But it does not sound the
audible alert or notify the police station.
Murphy's law has a curious way of creep-
ing into every project. The early stages of
installation and start-up went so smoothly,
we thought this job would escape Murphy!
Due to the excellent performance by the
electrical contractor, the switchover from
the old system to the new control panels
occurred without any service interruption.
The new backup panel was controlling the
system perfectly with the new microcom-
puter already in place. However, software
was unavailable since the program was be-
ing developed at the factory. Without any
software, the computer took over the sys-
tem, randomly turning on pumps and open-
ing valves. We regained control by discon-
necting all of the computer's input/output
ports.
Software was installed in stages. Since
the village was under a tight schedule to
Eight Simple Rules Established During the Mount Prospect Project
1. Deflne the system in detaiL Vague contract specifications will Cost YOU t1me and money,
correcting manufacturer"s interpretat ions of requirements.
,2. Keep the system simple. Separate, esseritial, from no nessential features, Avoid the trar
"th the computer just because It's, possible.
of doingit wt. i
3. Keep, operations personnel involved to'belp them overcome _�ears, and UticertaintieA,
a'bout the new system. Acomy
"puter'system will successfbIlyoul, withthesupport,,
ofthe, ultimate users,
4. 'Have, a plan to pletrient, wen the computer is, out of service.
5. Provide physical seep aration,between electric al noise producing devices, and solid state
circuitry.'
6. Venify, that all field devices are operating properly. The best computer system cannot
compensate for unknown calibration errors.,
7. Be patient. Implementing the system will probably take longer than expected.
S. Murphy's law overrides all others","
begin receiving lake water, the first software
routines were for pump and valve controls.
The computer began controlling the system
as intended but certain components were
momentarily activating for no apparent rea-
son. The problem was traced to interposing
relays that activated the old time -pulse cir-
cular chart recorders. The relays, located
next to the computer 1/0 circuits, were
generating sufficient electrical noise to
cause false signals in the 1/0 circuits. Re-
locating the relays solved the problem.
Shortly after the village began receiving
lake water, the elevated tank overflowed.
The altitude valve, which was to close off
the tank, had not been calibrated properly.
The computer log, regarding time of occur-
rence and rate of tank level rise,,, prove
valuable to the village in i ftne tutsitg
ground,, rose rvolir retill sche4ule, to avoid,
recurrence of the overflow. The altituc-
valve also, was recalibrated, allowing th
high, pressure PrionityArefill, control mod
to become functional.
Software, development took much longe
than anticipated, despite availability of dc.
tailed descriptions of the system's funs
tional requirements.
The microcomputer system has become
very effective management tool. Automat.-
cally generated daily reports have elirm
nated the need to visit each reservoir an
pump station to manually log operatin
data. The system automatically reacts t
demand variations by supplementing pipe
line supply during high demand and routin
excess water to ground storage during loo
demand. The village has not had to use 11
wells since shortly after the first of the yea-,
The computerized system is "very effec-
tive, understandable, and has made ou
water system easily manageable," says Her
bert Weeks., Director of Public Work -s
Modern, state of the art technology is now
cost-effective means for providing reliabli,
operation and management of both larc,
and small water systems. "When the corn
pater is down, we really miss it," adds Gle:
Andler, Deputy Public Works Director. WE
About the Author
Tim Greif, P.E., Greeley and Hansen engineer
speciahizes, in iinstrumentation and autom, 31101
systems. He was the principal designer of the
centralized, cornputcr based, pump station an,
reservoir monitoning and control system to aL
commodate connection of Mount Prospect's diff
tribution system to the NWSM JAWA Pipeline f0
Lake Michigan water.
Reprinted from July 1986 WATER/Engineering & Management Magazine
aq
ENERGY EFFICIENCY STUDY OF
HIGH SERVICE WATER PUMPING STATIONS
MANPOWER AND FEE ESTIMATES VILLAGE OF MOUNT PROSPECT
VILLAGE OF MOUNT PROSPECT
SUMMARY OF ESTIMATED MANHOURS AND COMPENSATION
for
ENERGY EFFICIENCY STUDY
OF HIGH SERVICE WATER PUMPING STATIONS
A. ESTIMATED MANHOURS
1. Obtain Basic Data
2. Field Testing
3. Analyses of Alternatives
4.J Energy Efficiency
Study Report
518, Meetings
Total
Estimated Direct Labor - Hours
Vice-
Prof.Env,
hrs.
Elec,
$30.00
Project Manager
Pres.
Mgr,
Enq.
0=
Fng
Tech .,
.0'-"
Drafter Cl er.
hrs.,
12
49
24
is
hrs,.
@
10
24
24
16
@
6
26
100
81
am
$12.50
an
8
48
20
16
54 30
2
1200)
ow
Jft
0000000won~
w 1*#, 3
A
8
68
221
149
47
54 33
B. ESTIMATED COMPENSATION
1. Estimated Direct Labor Costs
Vice -President
8
hrs.
@
$30.00
Project Manager
68
hrs.
@
$25.00
Environmental Engineer
221
hrs.,
@
$16,50
Electrical Engineer
149
hrs,.
@
$18.00
Tec.hnician
47
hrs.
@
$15.00
Drafter
54
hrs.
@
$12.50
Clerical
33
hrs.
@
$l O.00
Subtotal
2. Estimated Salary Costs
Direct Labor x 1.65
3. Other Direct Costs
Local Travel 312 miles @ $0.25
Printing, Reproduction, Film & Processing,
Equipment Rental
Subtotal
Total Estimated Compensation
VI -2
240
1 9700
39646
2,682
705
675
330
169464
78
1 9420
$ 1,9498
$27,940
"A'7AENGINEERING COMPANY CONSULTING ENGINEERS
August 12, 1987
Mr. Herbert L. Weeks
Lei rentor of Public Works
Village of Mount Prospect
Public Works Center
11 S. Pine Street
Mount Prospect, Illinois 60056
Subject: Engineering Services
Energy Efficiency Study of High
Service Pumping Facilities
Dear Mr. Weeks:
OPP AP do
40wr qwp
4P
'M 40 . 4P 4P dIP
Ab
qw
dp M w 4P dall
dp
4w
dw
150 SOUTH WACKER ORIVE CHICAGO, ILLINOIS BOSOB-4176
TEL '312) E325-05-7000 ' CABLE, HARZENG CHICAGO TELEX 25-3540
VILLAGE OF MOUNT PROSPECT
SUMMARY OF ESTIMATED MANHOURS AND COMPENSATION
for
ENERGY EFFICIENCY STUDY
OF HIGH SERVICE PUMPING
A. ESTIMATED MANHOURS
Estimated Director Labor -Hours
OMM" . . . . . ......... NNW
P
'm ,roj,, Eng rafter &
Partner Mrg. neer Word Process
"W"MMOWN
1.
Obtain Basic Data
40
40
2.
Field Testing
88
128
3.
Analyses of
Alternatives 11
150
56
39
4.
Energy Ef f icienvy
Study Report 10
44
28
34
5.
Meetings wa�
16
8
Total 21
338
260
73
B. ESTIMATED COMPENSATION
le
Estimated Director Labor
Mow"
Costs
Partner 21
hrs.
@
37,,o,16
780
Project manager 338
hrs.
@
21.82 =
7, 375
Engineer 260
hrs.
@
22*03
5r729
Drafter 49
hrs.
@
11018 =
548
Word Processing 24
hrs.
@
9*06 =
217
Subtotal
$14,650
2.
Estimated Sad. ary_Costs
Direct Labor X 2*8672
$42,000
3*
Other Direct Costs
Local Travel 75 miles @
0.35
x 21 days
$ 550
Printing, Reproduction,
Film
Processing
600
Equipment Rental
1 F050
Subtotal
$ 2r200
Total Estimated Compensation
$44,200
the,
W 'M&
group,
John Dixon
Village Manager
Village of Mt. Prospect
100 Emerson
Mt. Prospect, IL. 60056
0
1M, MIVMr1H
Mr, Lapasso and I both enjoyed meeting with you and Mr. Parks relative to the
Courts of Rar4view Townhouses in Mt, Prospect. As I discussed, our first phasz
includes 32 townhouse units located on, Wheeling Road,
Based on our conversati m , you have agreed to allow us to proceed at our own risk
to ins 1 two decks at the units #1180 and #1182 Wheeling Road, You will request
frcin the board a field change authorized by yourself based m our conversation of
this morning., We will supply you, shortly,, a plan -for the entire first phase
showing locations of all of the decks to be built. We will begin construction
invediately on the model deck and will c decks at the other locations when
each unit is sold and prior -to 'its close,,
Mr, Lapasso and I picked up permits and spoke to your lding people relative -to
the normal procedures,
I
Thank you very much for your cooperation, Mr. Dixon, and we look forward to working
together with you and the Village of Mt. Prospect to improve the property,
Sincerely,
4411
Stanley B L #
President
Lieberman Group Ltd*
cc: Grant Dixon
Tony Lapass*
400 WEST DUNDEE ROAD, P,O.BOX 7200, BUFFALO GROVE, ILLINOIS 60089 Telephone: 312 541-05000