HomeMy WebLinkAbout0751_001MINUTES
COMMITTEE OF THE WHOLE
NOVEMBER 1 0, 1987
I. ROLL CALL
The meeting was called to order at 7:32 p.m. Present at the meeting were: Mayor
Carolyn Krause, Trustees Ralph Arthur, Gerald Farley, Leo Flo ros, Norma
Murauskis, George Van Geem and Theodore. Wattenberg. Also present at the
meeting were: Village Manager John Fulton Dixon, Assistant to the Village
Manager Michael Janonis and Director of Planning and Zoning Steve Park. Also
present were three persons from the print media.
MINUTES
The Minutes of the Committee of the Whole meeting of October 13, 1987 were
accepted and filed.
III* CITIZENS TO BE HEARD
Mr. Jagus, 121 North Stratton Lane, 296-7471, appeared before the Committee to
make a complaint regarding the parking situation along Henry Street behind
St. Emily's Church. He indicated that when events at the Church were held,
people parked along the street and made it extremely difficult for him and his
neighbors to enter and exit their driveways,. Mr. Jagus also indicated that some of
his neighbors were not following Village Ordinances regarding the placement of
garbage cans at the curb. Mayor Krause indicated that the Village Manager and
staff would took into this situation and *report back to Mr. Jagus.
IV. INTRA -VILLAGE BUS SYSTEM
Assistant to the Village Manager Michael Janonis reviewed with Committee
members his memo regarding his preliminary findings on the possibility of setting
up an Intra -Village Bus System similar to the one currently operation in the City of
Niles. Mr. Janonis indicated that the minimum cost to the Village of Mount
Prospect would be $300,000-$500,000 on an annual basis for operating expenses and
an additional $.500,000 for capital purchases and other start-up costs. Mr. Janonis
reported that while Pace currently subsidizes the Niles Bus System, it would take
some one and one-half, to two years for Pace to review a similar request by the
Village of Mount Prospect.
Village Manager John Fulton Dixon indicated that in his discussions with represen-
tatives from local shopping centers there was little interest in an Intra -Village Bus
System to bring customers to the stores. Mr. Dixon indicated that these represen-
tatives indicated more interest in a bus A-ystem that would help their employees get
1W
to work than a customer -oriented bus -
str.
0 , :ems.
Mr. Janonis also reviewed with Committee members the current network of Pace
bus routes servicing the Village as well as the Senior Taxi Cab Program and the
Dial -A- Ride Programs operated by both Wheeling and Elk Grove Townships,.
After brief discussion among Committee members, it was the consensus of the
Committee not to proceed with further study on this matter as cost was excessive
especially in light of the fact that there was little interest expressed on the part
of local business persons.
V 10 CITIZENS UTILITIES RATE CASE - UPDATE
Village Manager John Fulton Dixon reviewed with Committee members the ruling by
the Illinois Commerce Commission allowing Citizens Utilities Company to supply
Lake Michigan water to Mount Prospect residents through a purchase contract with
the Village of Glenview. Mr. Dixon indicated that the Village of Mount Prospect
intervened in this Case and presented arguments against a pass-through of the
entire cost of providing water to Mount Prospect residents. However, he reported
that with few exceptions, the Illinois Commerce Commission granted Citizens
Utilities Company everything they had requested in the Case. Mr. Dixon said that
this meant that on the positive side, Mount Prospect residents being serviced by
Citizens Utilities Company could expect Lake Michigan water as soon as two years
from now but that on the down side, they could expect to pay substantially more
for their water. Mr. Dixon also indicated that from the information supplied - to
the ICC by Citizens Utilities Company, Mount Prospect residents would be supplied
with 100% Lake Michigan water, 90% of the time due to restrictions in water
allocation and peak demands during the summer months* However, this was not
expected to be a serious problem.
VI. TEXT AMENDMENTS - ZONING,
Director of Planning and Zoning Stephen Park reviewed with the Mayor and Board
of Trustees a number of potential Text Amendments to the Zoning ordinance.
Proposed changes included modifications to the fee structure as well as the parking
regulations.
After brief discussion on each item, the Committee approved the proposed changes
and directed staff to prepare the necessary Ordinances to enact the changes,.
VII* ANY OTHER BUSINESS
Village Manager John Fulton Dixon reported to Committee members that at the
next regularly scheduled Committee of the Whole meeting, he would be b ri nging to
the Committee members the Six -Month Budget Review.
EXECUTIVE SESSION
On a Motion by Trustee Leo ;Toros and Seconded by Trustee Ralph Arthur, the
Mayor and Board of Trustees convened an Executive Session at 8:43 p.m.
VIIIsADJOURNMENT
0
There being nr other business to be conducted by the Committee of the Whole, the
meeting was adjourned at 9:03 p.m.
Respectf ully submitted,
MICHAEL Ee JANONIS
Assistant to the Village Manager
MEJ/rcw
IN
V'11age of N, M� 11�'t P�111�r*C�Spec
Mount Prospect, Illinois
INTEROFF10E MEMORANDUM
TO: John Fulton Dixon, Village Manager
FROM: David C. Jepson, Finance Director
DATE: November 19, 1987
SUBJECT: Budget Projections for the 87/88 Fiscal Year
The budget process in the Village of Mount Prospect includes ,several distinct
stages during its life -cycle. The first stage is a planning phase in which
needs are identified, programs evaluated, and services recommended; the second
is a priority setting stage during which the Village Board reviews theproposed
recommendations and seeks citizen input through public hearings; the third is
the legislative stage in which the budget is formally adopted by the Village
Board and becomes the author izat,ion, to exp end fun'ds,; and the last stage is
implementation. Prior to the imp lementat 1,,,on sage, the budget process is
primarily a planning process, but when the budget is adopted, it actually
becomes the fiscal plan for the coming year.
During the implementation stage, the budget acts as a control device whereby
receipts and expenditures are compared to the approved fiscal plan. Monthly
reports are prepared which identify each, financial transaction with the budget.
These reports, containing varying amounts of detail, are distributed to the
Village Board, the Village Manager, department heads, supervisors and other
interested nterested parties. Additionally, the Annual Financial Report records as a
permanent record the actual results for the year compared to the budgeted
amounts.
One additional, benefit of the budget process that is realized during the
implementation stage is the information obtained in the current budget year that
can be used in planning for the next budget cycle. After*a sufficient amount of
time has elapsed during the current fiscal year, trends are established and
these trends can be used for projecting totals for the entire budget year. When
reasonably accurate projecti",ons of total revenues and expenditures can be made,
they can be used to estimate the resources (fund balances) that will be
available to start the next budget year.
During the past several weeks,- each line item in the 1987/88 budget has been
reviewed with the respective department heads to estimate total expenditures for
the year. Using this and other available information, estimates have been made
of the expected revenues and expenditures by fund and the fund balances that
should be available to start the next fiscal year. The results are reported in
four attached schedules: 1) Revenue Estimates by Fund; 2) Expenditure Estimates
by Fund* 3) Estimated Revenues and Expenditures of the General Fund, and 4)
Estimated Unobligated Fund Balances. The schedules are organized by fund and
contain the actual 1986/87 fiscal year totals, 1987/88 budget amounts, 12 month
estimated amounts for 1987/88, and the expected increase or decrease from the
original budget. The General Fund Schedule also includes supplementary pages
which explain significant increases or decreases. A discussion of some of the
more noteworthy information in the attached schedules follows:
Budget Projections for the 87/88 Fiscal Year
Page 2
Schedule 1 Estimated Revenues By Fund
Total Village revenues, net of interfund transfers, for the 1987/88 fiscal year
are expected to be $32,970,045, a total of $1,9509755 more than had been
budgeted. From Schedule 1, it can be seen that there are a number of decreases
in certain funds (identified by brackets) as well as increases in other funds.
The differences in the seven funds listed below account for most of the total
difference:
General Fund $ 4689425
Downtown Redevelopment 19870 4419500
Downtown Redevelopment 1985 193039700
Citizen Bonds 1987A 3559500
P. W. Facility Const. 1987E 9199590
SS #6 Const. (George/Albert) < 7209000>
Debt Service Funds: G. 0. Bonds 192089585
The increase in the General Fund can be attributed to flood reimbursements of
$213,000, bank loan proceeds of $175,000, and the Food and Beverage Tax of
$225,000. Specific General Fund changes will be discussed in more detail with
Schedule 3. The changes in each of the other funds listed are the result of
bond sales or, in the case of SS #6, because bonds were not sold. Four bond
issues were sold in 1987: 1) Citizen Bonds for the P. W. Facility; 2) G. 0.
Bonds for the P. W. Facility and Equipment; 3) G. 0. Bonds for the TIF District;
and 4) G. 0. Bonds to refund outstanding 1985 Downtown Redevelopment Bonds.
Schedule 2 Estimated Expenditures By Fund
Total expenditures, net of interfund transfers, are expected to be $30,564,270,
some $3,130,635 less than the $339694,905 that had been budgeted. There are
expected increases in the General Fund of $345,745, the Motor Fuel Tax Fund of
$62,350, two Capital Projects Funds and the General Obligation Bond Funds. The
changes in the Capital Projects Funds and in General Obligation Bonds, again,
are the result of 1987 bond issues, In addition to the increases mentioned,
there are a number of decreases. The CDBG Fund is expected to be down $155,675,
the Water Fund down $160,225, the Risk Management Fund down $108,300 and three
of the Capital Projects Funds are significantly less than budgeted. Following
is a brief explanation of the more material changes:
General Fund:
Legal
Fees
$ 909000
Flood
Loans
3599000
Flood
Costs
2139700
Departmental
Reductions
<1009000>
Street
Projects
< 709000>
Sewer
Rehab Costs
< 52,000>
Refuse
Disposal Costs
< 309000>
41 0 170Q
Budget Projections for the 87/88 Fiscal Year
Page 3
The increase in the Motor Fuel Tax Fund is because the Hopi Lane reconstruction
was budgeted in 86/87, but the work was not started until 87/8B. The decrease
in the CDBG Fund is due to reduced activity in both the Multi -Family Rehab
Program and the Downtown Improvement Program. The decrease in the water Fund is
due to lower JAWA costs than had been budgeted and reduced personnel costs. In
the Risk Management Fund, the seduction is due to lower claims than had been
anticipated.
Changes in the Capital Projects Funds can generally be attributed to the level
of progress of each project. We had budgeted the total cost of the Public Works
Facility in the 87/88 budget but that project will not be completed until late
1988. Projects that ,are not completed in the current budget year will be
rebudgeted in 88%89. The reduction in the Capital Equipment, Repair and
Replacement Fund is because a_ budgeted transfer of $1,100,000 to the Public
Works Facility Construction Fund is being deferred until the bond proceeds have
been expended. The increase in General Obligation Bonds of $1,047,440 is
primarily due to the refunding of the 1985 bond issue.
Schedule 3 Estimated Revenues and Expenditures, General Fund
This report summarizes the revenues by category and expenditures by function in
the General Fund. Total revenues are expected to be $13,541,925 and total
expenditures $13,639,265 for an excess of expenditures over revenues of $97,340.
There are a number of significant revenue and expenditure changes when
estimated amounts are compared with budgeted amounts. Sales tax receipts are
expected to be $400,000 less than budgeted, but the recently adopted Food and
Beverage Tax is expected to produce $225,000, and flood related revenues account
for some $420,000 of non -budgeted revenues. On the expenditure side,
departmental operating expenditures have been reduced approximately $100,000 and
capital outlay and contractual costs are down $152,000. However, legal fees
are expected to be $90,000 higher than budgeted and flood related expenditures
account for $572,700 in non -budgeted expenditures.
An analysis of revenues and expenditures that exclude major non -budgeted items
indicates that estimated revenues (exclusive of non -budgeted amounts) are some
$215,000 less than budget and estimated expenditures (exclusive of non -budgeted
items) are some $248,000 less than budget. This analysis points out the
importance of both the additional revenue sources adopted during the current
year and the expenditure reductions that were realized.
Notes explaining each noteworthy change are included on page 2 and 3 of
Schedule 3
Budget Projections for the 87/88 Fiscal Year
Page 4
Schedule 4 Estimated Unobligated Fund Balances
The purpose of this schedule is to determine the estimated cash balances as of
April 30, 1988. Total estimated revenues for 1987/88 are added and total
estimated expenditures for 1987/88 are subtracted from the actual unob l i g at ed
fund balances as of April 30, 1967 to arrive at the estimated balances expected
at April 30, 1988. The available balances at the start of the next budget year
are important elements in the fiscal planning for the new budget year.
Overall, it is expected that fund balances will show an increase of $2,405,775
from $9,758,467 to $12,164,242 during the 1987/88 fiscal year. However, when
the Capital Project Funds totals are subtracted, the operating fund balances
will show a net decrease of $1,100,475. Following are comments on individual
funds:
General Fund The fund balance of t1
decrease from $1,947,861 to $1,850,521 as
this amount is approximately $340,000 more
the budget was adopted. The improvement
budgeted expenditures and the adoption o
projected balance represents 13.6 0 o f esti
is generally recognized that a minimum fu
working cash purposes to cover periods bet
and for contingencies.
ie General Fund is expected to
of April 30, 1988. However,
than had been anticipated when
can be attributed to reduced
r a Food and Beverage Tax. The
hated 1987/8$ expenditures. It
id balance of 10°0" is needed for
veen property tax collections
Special Revenue Funds It was expected that the Special Revenue Funds
would be drawn down during 87/88. It was anticipated that the Revenue
Sharing Fund would be completely exhausted in 86/87 and the Motor Fuel
Tax Fund would be reduced. The balance of $456,779 in the MFT Fund is
somewhat better than expected because of reduced costs due to the
relatively mild winter of 86/87. A deficit balance was projected in the
IMRF Fund, but a transfer from the General Fund is being made to cover
the deficiency.
Water Fund The expected balance of $1,378,961 in the water Fund
represents a decrease of $1,139,155, but it is $351,721 more than the
amount projected at the start of the fiscal year. The better results can
be attributed to lower expenditures than had been expected during the
last six months of 1986/87 and reduced costs in the current year. A
water rate increase that had been planned for the 87/88 fiscal year has
been deferred but should be scheduled for May 1, 1988.
Risk Management Fund The increase in fund balance is the result of
lower insurance claims than had been expected.
Budget Projects for the 87/88 Fiscal Year
Page 5
Capital Projects Funds Except for the Capital Equipment, Repair and
Replacement Fund (CIRR Fund), the balances in these funds are dependent
upon the status of various 'projects. It should be mentioned that
$1,100,000 that was budgeted for the new Public Works Facility in the
CIRR Fund will be deferred until the next budget year. The other
balances will be used for the specific projects they were established
for.
Debt Service Loans The increased balance in the debt service funds
had been anticipated to provide for increased principal and interest
payments on the 1987 bond issues.
In conclusion, the attached schedules show total estimated revenues and
expenditures for the current fiscal year along with estimated fund balances that
should be available as of April 30, 1988. The projections are based upon actual
data for the first six months of the year and although they are subject to
change, I believe they are reliable.
As mentioned earlier, the budget as adopted, becomes the fiscal plan of the
Village. This plan, as is the case with other plans, may need to be changed
when circumstances change or when new opportunities become available. Changes
within a fund may be made at the discretion of the Village Manager. However,
changes that increase the amount of any specific fund must be formally approved
by a budget amendment. A schedule of budget amendments to provide for changes
during the first six months of 87/88 is being prepared and will be presented at
a December Board meeting,
DCJ/sm
-XIN
Schedule 1
VILLAGE OF MOUNT
PROSPECT
Estimated Revenues By Fund
For the
Fiscal Year Ending April. 30,
1988
Fiscal Year
86/87
87/88
87/88
Increase or
Actual
Budget
Estimated
<Decrease>
General Fund
$1299609959
$1390739500
$1395419925
$ 468,425
Special Revenue Funds:
Revenue Sharing Fund
$ 919694
$
$
$
Motor Fuel Tax Fund
9499725
975,000
940,000
< 35,000>
Comm. Development Block Grant
2869020
472,950
3179275
< 155,675>
IL Municipal Retirement Fund
3309891
400 000
4118.1000
18 , 000
Totals
$ 196589330
$ 1 , 847 , 950
$ 196759275
$< 1729675>
Enterprise Funds:
Water & Sewer Fund
$ 590389723
$ 520109000
$ 5,0059900
$< 49100>
Parking System Revenue Fund
12921,796
1409160
1349560
< 51600>
Totals
$ 591689519
$ 59150,160
$ 5,1409460
$< 99700>
Risk Management Fund:
$ 192859454
$ 11395,200
$ 1 , 360 , 600
$< 349600>
Capital Projects Funds:
Capital Equip. , Repair, Repl.
$ 6979135
$ 900,900
$ 1 ,044,085
$ 1439185
Corp. Purposes Constr. . 1973
89293
11,500
119190
< 310>
Downtown Redevlpt . 1987C
AW
4419500
441 ,500
Downtown Redevlpt . 1985
699694
1,1159000
2,418,700
193039700
Citizens Bonds Const. 1987A
3559500
355,500
P W Facility Const. 1987B
59000,000
5,919,590
9199590
SSA #5 Const. Lake Water
191639052
1 9171 9100
191769306
5,200
SSA #6 Const. George/Albert
0 00 �
720 000
< 7201000>
Totals
$ 199389174
$ 8 , 9'18 , 500
$111366,865
$ 294489365
Debt Service Funds:
General Obligation Bonds
$ 7809063
$ 19564,510
$ 297739095
$ 192089585
Special Service Area Bonds
362,290
415 , 720
3672075
< 48 , 645>
Totals
$ 191429343
$ 199809230
$ 391409170
$ 191599940
Pension Funds:
Police Pension Fund
$ 3 , 223 , 442
$ 1 , 293 , 000
$ 192159500
$< 779500>
Firemen's Pension Fund
W*MM3 263 829
1368 500
1,35 7 ,5 00
< 11,000>
Totals
$x6,487,271
$2,661,500
$2,5739000
$< 889500>
Totals - All Funds
$3096419Q50
$3590279040
$38 , 798 , 295
$ 39771,255
Less Interfund Transfers
<2 791 O85>
,
4,007 750>
$<5 828 , 250>
$<1 , 820 , 500>
Totals - Village Funds
11 1 2 m
32 97" Q, 0451
950 3 7�5
Capital Projects Funds:
Capital Equip., Repair, Repl.
$ 573,773
$ 1,7919270
$ 575,755
$<192159515>
Schedule 2
659731
VILLAGE OF MOUNT
PROSPECT
< 1 9825>
Downtown Redevlpt. 19870
$ 191479156
**W1
-stimated Expenditures By Ful
4419500
Downtown Redevlpt. 1985
7049994
For
the Fiscal Year Ending
April 30,
1988
00
$ 19293,000
$ 1,215,500
$< 779500>
P W Facility Const, 1987E
116,638
59000,000
31301t635
Fiscal Year
SSA #5 Const. Lake Water
86/87
19375t000
87/88
19400
87/88
Increase or
720 000
Actual
<7210, O0O>
Bud et
$ 299359627
Estimated
<Decrease>
General Fund
$1294719793
$13,2939520
$1396399265
5,64 270
. 11
$ 345,745
Special Revenue Funds:
Revenue Sharing Fund
$ 1619974
$
$
$
Motor Fuel Tax Fund
19021,754
19020t500
1,082,850
62,350
Comm. Development Block
Grant 2869020
472,950
3179275
< 1559675>
IL Municipal Retirement
Fund 380,322k
400,000
41,71900
17_1900
Totals
$ 198509070
$
198939450
$
19818,025
$< 759425>
Enterprise Funds.
Water & Sewer Fund
$ 499889131
$
69305t28O
$
691459055
$< 1609225>
Parking System Revenue Fund 82 020
134 070
2-
1171 755
< 179215>
Totals
$ 5,070,151
$
6,440,250
$
6,262,810
$< 177t440>
Risk Management Fund:
$ 190389016
$
113729800
$
192649500
$< 1089300>
Capital Projects Funds:
Capital Equip., Repair, Repl.
$ 573,773
$ 1,7919270
$ 575,755
$<192159515>
Corp. Purposes Constr. 1973
659731
28,000
- 269175
< 1 9825>
Downtown Redevlpt. 19870
$ 191479156
**W1
4419500
4419500
Downtown Redevlpt. 1985
7049994
1t123p000
291399150
1,0169150
Citizens Bonds Const. 1987A
00
$ 19293,000
$ 1,215,500
$< 779500>
P W Facility Const, 1987E
116,638
59000,000
31301t635
<196989365>
SSA #5 Const. Lake Water
1,4749491
19375t000
1p376,400
19400
SSA #6 Const. George/Albert
7'-
720 000
$36,392,520
<7210, O0O>
Totals
$ 299359627
$10,0379270
$ 79860,615
$<291769655>
Debt Service Funds:
General Obligation Bonds
$ 800,556
$ 19570,265
$ 2,6179705
$ 19047$440
Special Service Area Bonds
3462600
4339600
356,1600
< 77 9 0000,,>
Totals
$ 191479156
$ 2,003,865
$ 2,974,305
$ 970,440
Pension Funds:
Police Pension Fund
$ 3,223,442
$ 19293,000
$ 1,215,500
$< 779500>
Firemen's Pension Fund
M~ 3,263,8299,
123682500
1,357,500
< 119000>
Totals
$694879271
$296619500
$2,5739000
$< 889000>
Totals - All Funds
$3190009084
$37,702,655
$36,392,520
$09310,13-5>
Less Interfund Transfers
$<2 o 791 085>
$<49007,750>
$<5 828 250>
$<L,820 15,00>
Totals - Village Funds
2,08.0 999
$33,694 5
=,j690
5,64 270
. 11
5>
1,3,,Q 6 3,
)LLAGE
CSF MOUNT PROSPECT Schedule 3
EsL .ced Revenues and Expenditurk,
For the Fiscal Year Ending April 30, 1988
General Fund
Expenditures:
Public Representation
$ 90,474
$ 529225
$ 59,125
Fiscal Year
69900
( 7)
86/87
87/88
87/88
Increase or
76,150
Actual
Bud et
Estimated
<Decrease>
( A)
Revenues:
259000>
Cable TV Operations
1069689
1109870
Property Taxes
$ 395459438
$ 399859400
$ 3,9979800
$ 129400
1,496,533
Sales Tax
495549178
499009000
495009000
< 4009000>
( 1)
Sales Tax - Special Pmt
362,076
108,600
wW
aa
State Income Tax
193659632
192879500
193229500
35,000
121870>
Food & Beverage Tax
000,
.00
225,000
225,000
( 2
Other Taxes
169,866
1819500
2439000
619500
3 )
Licenses, Permits, Fees
116929552
196809600
1,7659600
859000 (
4 )
Fines
331,999
3059000
3109000
59000
2239188
Investment Income
1319650
120,500
1659650
459150
Streets & Public Property
Flood Reimbursement
2879975
391699315
2139205
213,205 (
5)
Other Income
5199593
6139000
6249170
119170
90,375>
Loan Proceeds
Capital Improvements
1759000
175 000 (
6)
Total Revenues
$129960,959
$139073,500
$13t5419925
$ 468 9425
969915
Expenditures:
Public Representation
$ 90,474
$ 529225
$ 59,125
$
69900
( 7)
Village Administration
3149797
314,500
3909650
76,150
( 8)
Salary Administration (B)
4"
259000
<
259000>
Cable TV Operations
1069689
1109870
109,210
<
11660>
Finance Department
1,496,533
1 , 565 , 500
129609865
395,365
( 9 )
Village Clerk's Office
81,653
110t525
108,600
<
1,925>
Police Department
311709922
392B29355
392699485
<
121870>
Fire Department
311379021
393199765
3,2889070
<
31,695>
Central Dispatch-
296 , 671
329,710
329,710
Human Services
154,056
1839170
1719580
<
119590>
Planning and Zoning
2239188
2519250
2329B45
<
189405>
Streets & Public Property
299399430
39057,105
391699315
112,210
(10)
Engineering Division
3839578
5259170
434,795
<
90,375>
(11)
Capital Improvements
529000
<
529000>
(12)
Civic Groups
629385
979775
969915
<
860>
Pension
14 335
9
16...600
18 100.,
1,500
Total Expenditures
$1294719732
$13,2939520
$1396399265
$
345,745
Excess or <Deficiency> of
Revenues over Expenditures2 > < 7 3,4 > 12 0 (13}
0 0
(A) See attached explanatory notes.
(B) Salary Administration amount of $265,000 redistributed to other General Fund Departments.
Schedule 3
Page 2
VILLAGE of MOUNT PROSPECT
General Fund Revenues and Expenditures
For the Fiscal Year Ending April 30, 1988
Explanatory Notes
1 Sales Taxes are expected to be $400,000 less than the budgeted amount of
$4,900,000. Sales Tax collections for the 86/87 fiscal year totaled
$4,554,178, and were expected to increase in 87/88. However for the first
six months of 87/88, sales tax revenues are less than the same period in
86/87. For May through October, 1986 sales tax receipts were $2,207,060
compared to $2,187,994 for the same months in 1987. Additionally,
indications are that these amounts will not increase substantially in the
coming months.
2. The Food and Beverage Tax is projected at initial estimates. The tax went
into effect as of November 1, 1987 but the first actual receipts will not
be received until late in December.
3 other Taxes include an estimated $30,000 for the newly adopted Real Estate
Transfer Tax. The balance of the increase is due to higher Personal
Property Replacement Taxes received from the State of Illinois.
4 Permit related fees continue to be at a peak level of activity and are
responsible for most of the increase in the Licenses, Permits, and Fees
category. Business Licenses and Franchise Fees are also somewhat higher
than budgeted,
5 The Flood Reimbursement is the result of the August 1987 Flood. The amount
reimbursed represents 75110 of allowable costs from the Federal government
and 12-1/2°0' from the State.
6. To fund a portion of the loans made to residents for flood losses, the
Village borrowed $175,000 from the First Chicago Bank of Mount Prospect.
7 The increase in expenditures in Public Representation is due to moving
costs for the Village manager.
8. In the Village Manager's office legal expenditures are expected to be some
$90,000 more than the amount budgeted. The increased costs are due to
labor negotiations, the Citizens Utilities rate case, zoning matters, and a
number of other special cases.
a
Schedule 3
Page 3
9 The costs associated with the Flood Loam Program are included in the
Finance budget . The increase of $395,365 is made up of Flood Loans of
$359,000 and payments of $21,B65 on the $175,000 bank loan, Additionally,
$18,000 has been included as a transfer to the IMRF Fund to cover an
expected deficiency.
10. The Street Division expenditures are expected to be $112,210 more than
budgeted because of a variety of increases and decreases. Flood costs are
expected to be $213,700 more than budgeted but building supplies, forestry
expenses, salt, vehicle fuel and supplies, and refusal disposal costs are
expected to be approximately $100,000 less than budgeted.
11. In the Engineering Division, street lighting costs are expected to be down
$10,000, sidewalk costs down $15,000 and street improvement costs down
$65,000.
12. Under Capital Improvements, an expected contribution of $52,000 from the
General Fund to the Sewer Rehab Program was eliminated.
13. The overall totals for the General Fund show total estimated expenditures
exceeding total estimated revenues by $97,340 instead of $220,020 as
budgeted. The result is an improvement in the General Fund balance of
t $122,£80 from what had been anticipated.
General Fund
Special Revenue Funds*
Revenue Sharing Fund
Motor Fuel Tax Fund
Comm. Development Block Grant
IL Municipal Retirement Fund
Totals
Enterprise Funds:
Water & Sewer Fund
Parking System Revenue Fund
Totals
Risk Management Fund:
Capital Projects Funds:
Capital Equip., Repair, Repl.
Corp. Purposes Constr. 1973
Downtown Redevlpt. 19870
Downtown Redevlpt. 1985
Citizens Bonds Const. 1987A
P W Facility Const. 19B7B
SSA #5 Const. Lake Water
SSA #6 Const. George/Albert
Totals
Debt Service Funds.,
General Obligation Bonds
Special Service Area Bonds
Totals
Pension Funds:
Police Pension Fund
Firemen's Pension Fund
Totals
Totals - All Funds
Less Interfund Transfers
Totals - Village Funds
Schedule 4
VILLAGE OF MOUNT PROSPECT
Unobligated Fund BalG-,. ...,s
April 30, 1988
Actual
87/88
87/88
Estimated
Balance
Estimated
Estimated
Balances
4/30/87
Revenues
Expenditures
4/30/88
$ 1,947,861
$1395419925
$13,639,265
$ 1,850,521
599,629
216
599,845
$ 2t5189116
128 548
$ 296469664
WNW
940,000
317,275
_418,000
$ 1,6759275
$ 590059900
134,560
$ 591409460
1,082,850
3179275
417.900
$ 1,818,025
$ 69145tO55
117 5
$ 692629810
456,779
316
457,095
$ 1 , 378 1961
145,353
$ 19524,314
$ 912,533
$ 19360,600
$ 19264t500
$ 110089633
$ 19087t639
$ 19044t085
$ 5759755
$ 115559969
149985
11 ,190269175
356.1600W
632,929
$ 1 9331 9711
4419500
4419500
$
467,010
2,418,700
2,1399150
746,560
192159500
355,500
192159500
355,500
599199590
39301 9635
2,617,955
750t219
191769300
193769400
5509119
$ 29319,853 $11,3669865 $ 7,860,615 $ 5,826,103
$ 7099257
$
21773�095
$
2 9 6179705
$ 8649647
1 6122 9 454,
.000
367's,,0075,
356.1600W
632,929
$ 1 9331 9711
$
3,14 917 0
$
299749305
$ 194979576
$
$
192159500
$
192159500
$
010 ,_ 357 9 500
111111011
9 357 9500
$
$
2,573,000
$
2, -79 9000 r
$
$ 997589467
$389798,295
$3693929520
$129164,242
$<5'9"8"28 9 250> $<518289250>
I I I I PO
$ 9 2 •A 2�8 467 13-12701131045 6 4 2 71 1
I I , 12 4 1 6,4�? �2
4044441yyi= -
TO: John Fulton Dixon, Village Manager
FROM: David C. Jepson, Finance Director
DATE: November 20, 1987
SUBJECT: 1987 Tax Levy Abatements
When the
1987/88 budget was prepared, it was anticipated that the 1987
tax levy
for debt
service would be reduced because of available cash balances in
the 1973
Corporate
Purposes Bond and Interest
Fund and the 1974 Corporate Purposes
Bond and
Interest
Fund. Additionally, we had
planned on abating a portion of the
principal
and interest on the 1987 general
obligation bond issue for the Public Works
Facility.
These amounts were taken
into consideration when the 1987
Tax Levy
Ordinance
was prepared.
Since the 1987 Tax Levy Ordinance was prepared, we have issued refunding bonds
which are backed by a tax levy for the 1985 Downtown Redevelopment Bonds,
However, because it is our intention to pay the principal and interest on these
bonds by funds other than a tax levy, we need to abate this levy. Additionally, a
review of the financing plan for the Public Works Facility indicates that a
greater portion of the interest income from the bond proceeds can be used to abate
the tax levy than had been anticipated.
Also included in the 1987 Tax Levy Ordinance was an increased operating levy for
the Library and an amount for the Library's share of the 1974 Corporate Purposes
Bonds . Because the referendum in November was defeated and an agreement has not
been reached, it is necessary to abate the Library levy for these increased
amounts.
Two schedules which are attached summarize these changes. The first schedule
compares the 1987 Tax Levy Ordinance as Adopted and as Revised to take into
consideration the above abatements. The abatement for Village purposes has been
increased from $446,771 to $806,595 and the Library abatement is $307,783. The
revised tax_leviesand estimated tax rates are shown on the second schedule. The
1987 tax rat -e for Village Services is expected to be $.9975 per $100 EAV and a
total Village rate including the Library's portion of G. 0. Bonds is estimated at
$1.0403. The total tax rate is approximately 60 less than the increase
anticipated in the 1987/88 budget. The revised rate for the Library is expected
to be $.2731 per $100 EAVO
In addition to the above abatements, Special Service Area No. 5 will be abatedby
$53,437. This amount was anticipated in the 1987/88 budget.
Abatement ordinances to enact the above changes will be prepared for the
December 1, 1987 Board meeting. The ordinances must be adopted and filed with the
County Clerk prior to December 31, 19870
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V0111age of Mount, Pr0spect
Mount Prospect, Iffil'nois
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER JOHN FULTON DIXON
FROM: RESEARCH ASSISTANT
0
DATE. NOVEMBER 19, 1987
SUBJECT: SOLID WASTE RECYCLING AND RESOURCE RECOVERY
Area landfills are expected to reach capacity in several years. Governments
concerned about this problem have been exploring recycling/ resource recovery
strategies to reduce the waste stream and extend landfill life.
A brochure published by Waste Management estimates that 50% of the average
resident's garbage is recyclable. The most common recyclable materials are paper,
glass and aluminum. Motor oil, plastics and plant material are less common but
also recyclable.
The Northwest Municipal Conference has set a goal of removing 10% of the
garbage from the region's waste stream within the next three years. In compari-
son, a successful recycling program in Glencoe has reduced the waste stream by
8%. The City of Chicago recycles approximately 2%-3% of its garbage. Camden
County, New Jersey exceeded its goal of recycling 25% of its waste stream. That
state recently passed a law mandating that all communities in the state meet the
25% standard.
RECYCLING
Many communities' recycling efforts are limited to newspaper and aluminum drives
conducted by charitable organizations. Some communities like Palatine and Rolling
Meadows have recycling centers for the collection of paper, glass and aluminum.
Some private companies operate recycling centers where persons can receive cash
for aluminum cans. Some area stores offer reverse coin machines for the recycling
of aluminum cans,.
The Village of Oak Lawn began a recycling project on September 17, 1987, which
targeted 4,000 homes for weekly curbside pick-up of recyclable materials. 1200
households agreed to participate in the pilot program.
Oak Lawn provided orange recycling buckets to each household at a cost of $4.00
per bucket'. Each bucket is imprinted with the Oak Lawn Village seal and the
words, "We, Recycle-" The bucket is designed to be a visible symbol of the
neighborhood recycling effort. The buckets remain the property of Oak Lawn and
will be picked up if a resident no longer wishes to participate in the program. The
Village of Oak Lawn also paid for one-half of the publicity cost associated with the
pilot program.
Waste Management, the Village's refuse contractor, paid the other half of the
icity cos
u
pI al, recycling truck and manpower for the
blt plus prov'd,ed, a spe,ci
programa 'Waste Management receives all proceeds from the sale of the recyclable
materials.
Oak Lawn is pleased with the result of the pilot program and will expand the
program to other areas of the Village in the near future. The only problem has
been scavengers and children stealing the cans from the buckets and cashing them
in at nearby recycling centers.
In Barrington, Laidlaw Waste Systems has submitted a proposal to a sub -committee
of the Village Board to collect recyclable materials and grass clippings weekly.
Laidlaw would change from a semi-weekly trash pick-up to a weekly pick-up with
the second pick-up devoted to recyclable materials only. Laidlaw would charge
extra for the recycling service.
If the proposal is approved, Laidlaw will purchase a truck to collect recyclable
materials and a machine to compost grass clippings, leaves and other plant refuse.
Barrington would reap the profits from the sale of the materials and fertilizer.
.The Barrington Village Manager is unsure about the cost-effectiveness of recycling
glass, aluminum and papers. He is more optimistic about the return on the
conversion of plant matter into fertilizer,
The Northwest Municipal Conference's recycling strategy will be developed by the
Balefill Agency. The Agency will determine if it will assist municipalities in
improving, continuing or starting recycling programs or to have the Agency assume
responsibility for a regional recycling program with Agency -operated recycling
centers and/or vehicles*
One proposal includes giving tipping fee rebates to those communities that reduce
their waste through recycling/ resource recovery. It is hoped that the rebates will
be returned to the recycling program budget.
RESOURCE RECOVERY
The Village of Mount Prospect already has a resource recovery program in place
through its leaf pick-up program. The leaves are transported to a farm in
unincorporated Barrington where it is composted and used as natural fertilizer.
Without the program, the material occupies landfill space and would cost the
Village thousands of dollars in tipping fees.
Branches that are cut as part of the Village's tree trimming program are chopped
into decorative wood -chips that are used in Village landscaping.
The Northwest Municipal Conference has tentatively planned to convert plant
matter into natural fertilizer under their proposed program*
RECOMMENDATION
I recommend that the Village Board support the Northwest Municipal Conference's
development of a regional recycling/ resource recovery strategy. The strategy is
expected to be developed in the next year. The Balefill Agency may establish its
own regional recycling program that the Village could participate in.
Other proposals such as recycling centers and curbside pick-up may not be cost.
effective at this time.
The large size of the Village would require the establishment of several recycling
centers in convenient locations. Manpower would be required to monitor and
maintain the centers. A recycling center would also require a higher degree of
citizen effort compared to curbside pick-up.
Curbside pick-up of newspapers would be more convenient for the resident. The
Village's refuse disposal contract with Brownin Fe r,r,,,*Is Industries does provide for an
optional curbside newspaper pick-up at an additio,nal cost of $-40 per month, per
residential unit. This price would be charged regardless of whether the household
participated in the program or had newspapers to recycle.
Although the Village would, receive the revenue from the newspapers, the current
price of used newspapers, is between $25-$30 per ton. Several newspaper recycling
companies have been actively soliciting support for municipal newspaper recycling
programs in the Chicagoland area. The effect may be an increased supply and a
drop in the price paid for recycled newspapers.
By waiting for the Balefill Agency to develop its plan, the Village may take the
opportunity in 1989 to negotiate for more favorable terms in the refuse disposal
contract for the curbside pick-up of recyclable materials.
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