HomeMy WebLinkAbout0736_001•
CONFERENCE ROOM, SENIOR CENTER
An Executive Session has been called for prior to the regularly scheduled
Committee of the Whale meeting for the purpose of discussing personnel.
T
MAYOR
CAROLYN H. KRAUSE
�o :, 111111
TRUSTEES
�
RALPH W. ARTHUR
GERALD L. FARLEY
LEO F L.OROS
NORMA J. MURAUSKIS
GEORGE R. VAN DEEM
THEODORE VI'IfATTENBERG
Vullage
Prospect
J.
VILLAGE MANAGER
100 S. Emerson
Mount Prospect, Illinois 60056
TERRANCE L. BURGHARD
•
CONFERENCE ROOM, SENIOR CENTER
An Executive Session has been called for prior to the regularly scheduled
Committee of the Whale meeting for the purpose of discussing personnel.
MINUTES
COMMITTEE OF THE WHOLE
OCTOBER 14, 1986
I. ROLL CALL
The meeting was called to order at 7:30 p.m* Present at the meeting were: Mayor
Carolyn H. Krause; Trustees Ralph Arthur, Gerald Farley, Leo Toros, Norma
Murauskis and, T'heo,dor,e Wattenberg. Absent :froom the rneeti(ng was Trustee George
'VanGeern., Also present at the meeting were; Village Manager Terrance Burgh,ard,
A,sslistant to, the Village Manager M,j,c,hae,l Janonis,, Chiefof Police Ronald Pa'vlock,
Director of, Plan,niing and Zoning Stephen Park and Village Planner Paul Bednar. Also
present were two persons from the print media.
IL MINUTES
The Minutes of the Committee of the Whole meeting of September 23, 1986 were
accepted and filed.
CITIZENS TO BE HEARD
There being no citizens present who wished to make a presentation before the
Committee of the Whole, the Committee moved on to the next item of business.
IV* SIGN ORDINANCE
Mayor Carolyn Krause prefaced a review of the proposed Sign Ordinance modifica-
tions by. saying that as the Village matured, its attentions were being focused on
redevelopment; especially the area of appearance. It was the Mayor's feeling that
this attention would have long-term benefits for the Village as a whole. The
Mayor pointed out that the proposed modifications were developed with detailed
input from the Chamber of Commerce, local businesses and sign companies.
Director of Planning and Zoning Steve Park reviewed with Committee members the
proposed Sign Ordinance. Mr. Park stated that beside 'input from the Chamber and
area businesses, that the various appointed Boards had also reviewed the proposals
in detail and much of their input was incorporated into the final document. It was
Mr. Park's feeling that the proposed Ordinance, while providing more overall
flexibility was at the same time more stringent in certain areas. Mr. Park pointed
out that regulations regarding appearance were limited to signs only. Also proposed
was the creation of a Sign Review Board to handle appeals from staff decisions as
well as Special Use requests and Variations to Signs. It was Mr. Park's feeling that
a special Sign Review Board would provide a better quality review than giving the
task to one of the existing Boards. The makeup of the Board as proposed would
include two members of existing appointive Boards, two persons with design
background and one paid consultant. It was indicated that local talent had been
identified to possibly sit on the Board.
Discussion among Committee members was generally favorable. There was concern
expressed that the whole idea of regulating app eararice would be diff,icult to
achieve in practice and that there might be inconsistency. Mr. Park responded. that
4,
while staff was given greater flexibility and discreti,on in the area of appearance,
there were numerous objective guidelines throughout the Ordinance to act as checks
and, in addition; that as the volume of reviews grew, reference to these past
reviews would establish a pattern and further guidance in reviewing future requests.
Mr. Park indicated that the 'Intent of the regulation was not to end up with 100%
of uniformity of signs throughout the Village or even within a particular develop-
ment. Upon questioning, Mr. Park indicated that franchise operations had over the
past f ew years become very attuned to the 'issue of signs and he found them to be
very cooperative in meeting Village regulations. It was pointed out that new
businesses to the Village would be notified through a Chamber of Commerce
informational flyer and at initial contacts with Village staff. Additionally, copies of
the proposed regulations had been sent to major sign companies*
Further discussion by the Mayor and Board of Trustees resulted in the consensus
accepting the proposed regulations and staff was 'instructed to prepare the
necessary Ordinances for a future Board meeting.
V. POLICE ACCREDITATION STAFFING
Police Chief Ronald Pavlock reviewed with the Committee members his proposal to
dedicate a staff member to the full-time job of seeking the professional accredita-
tion of the Police Department. Chief Pavlock's proposal called for assigning an
existing Shift Commander to the job of accreditation manager. A Sergeant would
be promoted to fill the vacant Commander's post and the next Patrol Officer on
the Sergeant's list would be promoted to Sergeant. The accreditation process was
estimated to take between twelve and eighteen months to complete. At the
completion of the process, Chief Pavlock anticipated that through retirement and/or
attrition that staffing would be returned to normal without the permanent addition
of any personnel or positions.
Upon questioning from Committee members, Chief Pavlock stated that the present
Public Safety facility would not hinder the Department in seeking and gaining its
accreditation. Chief Pavlock was also not able to estimate if there would be any
future real dollar expenditures brought on because of the accreditation process.
Consensus among Committee members was to authorize the personnel changes. The
Village Manager noted that the proper procedure would be to 'Include the move as a
specific Budget amendment increasing the authorized Commander strength.
VI. MANAGER'S REPORT
The Village Manager reported that the Village continued to receive LAKE WATER
and that the Executive Committee was still negotiating with the general contractor
to resolve problems with sub -contractors. Mr. Burghard also reported that the the
FLOOD clean-up phase of Village operations had been completed on a satisfactory
basis and that response from residents was positive. The Village Manager also
announced his retirement to seek employment in the private sector.
V11e ANY OTHER BUSINESS
There being no further business to be discussed, the Committee moved on to the
next item of business.
V11LADJOURNMENT
There being no further business to be discussed, the meeting was adjourned at
8:57 p.m.
MEJ/rcw
Respectfully submitted,
MICHAEL E JANONIS
Assistant to the Village Manager
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PLAN AND Cou"STS
TABLE OF CONTENTS
Disposal Dilemma
The Solution
Tipping Fees Program Cost
Implementation Calendar
Program Options and Individual Cast
End Use Summary
Model Resolution
Page
1
3
5
7
8
9
12
NORTHWEST MUNICIPAL CONFERENCE
Solid Waste Disposal in Cook County
The Disposal Dilemma
Finding environmentally safe and cost effective methods of disposing
of millions of tons of garbage a year is one of the most perplexing
problems facing Cook County local governments. Private sector land-
fills, the final destination for nearly all the reg -ion's solid waste,,
are quickly running out of space at 'the same tim,e that, public Opposition
to new disposal facil1 ities is mounting# The problem isparticularly
acute in north and northwest Cook County where two facilit,i,es have
already closed and the last is scheduled to shut itsgates within the
next 18 months. 9
Rates have risen dramatically , over 65% from 1983-1986
for landfills used by the NWMC,
When Techy closes there will be only one Cook County
landfill north of Roosevelt Road (Sexton landfill
in Hillside).
NWMC estimates that these continuing increases plus the
costs of travelling to more distant sites will add .
$-6.milliorin annually to costs and could mean a doubling
of ratesfor homeowners,
Since the enactment of SB -172, no new disposal sites have
been permitted in the metropolitan area, and only two
expansions of existing sites (in DuPage and Kane Counties)
have .been approved,
A Cook County, Problem
The problem of diminishing supply, is further complicated by political and
jurisdictional factors as outly,J�.,.dnrg counties (essentially the "haves" in
'' * V a"'doptedterms of landfill space) have- or are considering policies to
limit or heavily surcharge out of county refuse, For Cook County
municipalities and their constituents,, the imposition of artificial
barriers will only serve to make a serious problem even more critical O
DuPage, Coupty" s...initial effort to surcharge 25% and limit
DuPage uses,has, galned new life with the passage of state
W .,*
Javcspe�ifjcalIV,,.authQt
izing,,,.aswcharqem, In addition,. p,r,,*,,,,Yat,e
landfill operators have a,,s foree increase. This
double shot could raise rates at...Ma.1.1ar.d,.La,,ke .-over- 75% bv 1987
.
Lakii. and McHA.nrv.'Cnunt.iP..r, havp. alreadv adODted DOliCIPS of
t access for r areas.,
Cook County Local Government Involvement
With time running out on existing landfills and concern over the
cost and safety of wholly private solutions, local governments
throughout northeastern Illinois have been developing strategies,
to deal with the disposal dilemma. In Cook County, Chicago, the
is
NWMC and the southwest suburbs all, have been developing striategie6s
to solve rather than export their problems,
Tough Choices for Local Officials
Any plan to deal with, large volumes of solid waste must recognize
that, at present, there are only two reliable disposal alternatives
incineration and landfilling - and environmental risks and concerns
are associated with both. Conference involvement in solid waste
is'. in large part,, a result of these "environmental facts of life"
of garbage disposal. Because the environmental risks have local
consequences, the NWMC Mayors feel that local officials are in the
best position to assess the costs and tradeoffs to develop
disposal facilities which limit both short and long terms risks to
the greatest extent possible.
Incineration is not a total alternative to landfilling
as land disposal, at the present time, is still necessary
for i-ncineration ash and the materials (30% or more) that
cannot be burned,
0
A great deal of concern has been raised regarding dioxins
and other emissions from incinerators, and public opposition
to incinerators can be just as strong as landfill opposition.
Incineration can run two to three times higher than landfill
alternatives,
It would take five years or more to bring an incineration
system on line, while north and northwest Cook need an
immediate solution,
Solutions which greatly increas,e r:nsts or disrupt service are usually
resisted by the public,
Cohv,�Lt�,rsely, inaction, particularly in Cook
County, 'Will almost assuredly, -mean continued steep cost increases
and service disruptions as s"cavengers have to spend more time .driving
to -distant landfills and less collecting garbage. Consequently,,
1o*cal government solutions must meet both goals of environmental
safety and cost effectiveness,
ONOW&UNWAN&S
Since the need for "landfilling cannot be totally eliminated
and a number of environmental and economic questions about
incineration remain unresolved, the Conference has proposed
the development of a safer -landfill with greater local
control,
The Solution
With the cost of no solution or the wrong solution unacceptably high,
the member comunities of the Northwest Municipal Conference have
developed a comprehensive action plan* that meets these twin goals of
the environmental safety and cost effectiveness. In the near term,
the plan calls for the development of' a hew and safer balefill with
greater community control to decrease, the dependence on old, dumps,
In addition, this short term solution wi'll also help to' prepare for,
the future by using landfill revenues to, promote greater recycling
and plan and save for energy pro.ducing incineratorsO
Co,mponent 1` - The Bal efill S . s tem
Y
Since the need for landfilling cannot be totally eliminated
and a number of environmental and economic questions about
incineration remain unresolved, the Conference is proposing
the development of a sanitary balefill for an abandoned
strip-mined gravel pit in Hanover Township in unincorporated
Cook County,
With the facility in Cook County, Conference municipal ities
will not become casualties of garbage "border wars," forced
to pay excessive surcharges for dumping garbage in outlying
counties.
The site is an isolated piece of derelict land that has little
or no value for anything other than landfilling (without land-
filling, it would cost $32 Million to make the parcel
developable),,
Bal efills are an advanced type of landfill operation that
bundles the waste into bales- at off-site. locations prior to
being hauled to the bat efill. A properly operated b.alefill
el- iminates most of the negative aspects of sanitary landfills,
such as blowing litter, fire and rodents. It also permits -
sophisticated monitoring and management of the waste material
byproducts.
These proposed off-site baling transfer stations would he,
centrally located in Rolling Meadows, at the site of the
existing City transfer facility, -a-nd in the North Shore .in
Northfield Township, to allow for th,e greatest efficiency
for collection operations. Rather than the, lo,ng trip to a
distant landfill, haul ert will be able to tip at th.e' nearby
transfer station and quickly return to their. collection-fodtes.
These totally enclosed transfer operations will allow for the
processing of 700 tons per day of municipal solid waste. These
facilities would be open to Solid Waste Management Agency
members only to insure the greatest possible control over the
waste stream,
A to avoid 0, O,s tpon i n later crisis ...,g,al_n - * Jul s t P isis, the
short term balefill solution will MeeFlong term needs.
m
Balefill 'revenue's w,ilT'7e used to promote recyEi'i
save for resource reco �n: 9" d
Co,mlo n e n t Res u, rc, e Recover
* The Conference has proposed a number of specific
initiatives that should be pursued to ensure that it
can move to incineration with energy recovery as soon
as economic, and environmental questions are resolved.
* The Conference will begl'n the site identiftcation process
with its members and will perform site spec tfic studies
on ithe most promising sites.
It will develop a residuals management plan for incinerator
bypass and incinerator ash as a part of the balefill
design.
To bring down incineration costs more quickly, the Conference
will actively pursue legislation in the Illinois General
Assembly to increase the avoided cost that utill, ties must pay
for resource recovery facilities for the purchase of energy,
I
When the balefill becomes operational, tipping fees will be
surcharged to fund future planning and development of the
incinerator.,
Com onent III - Waste Reduction RecXclin2,
In' December of 1985, the Conference Board unanimously approved
a $-year goal of reducing the municipal waste stream by at least
10% through recycling.
It will seek Illinois -?. -Solid Waste Management Act grant funds to
.1
help to write-down the start up costs of- self-supporting recycling
programs for converting unserved communities,
It will establish performance based tipping fees at the balefill
concrete so that there is'a ' reason to recycle and a direct benefit
for successful programs. Under this Waste Reduction Incentive
Program communities. that acti'
vely recycl e wi 11 pay I ess at the.
balefill,, and communities that produce too much will be surcharged
for using up landfill space,
M4�
® w
TIPPING FEES AND PROGRAM COSTS
I
Summary Cost of
Operation
Northwest
Municipal waste Joint Action Agency
Operating Pro Forma
Sa le Year
Sale Year
,X
Sle Year
Year.Ending 4/30
1989 NOMMONNOMW1992
11MM
1996
REVENUE
Member Payments
$7,872
$9,289
$10,657
Interest Earnings
207
407
572
Subtotal
$8,079
$9r696
$11,229
VARIABLE COSTS
Balefill Operations
$2, 022
$2,274
$2, 650
Materials
946
11064
1,245
Equipment Replacement
is
17
20
ire ul ing Equip. Replacement 300
338
395
Transfer Station O&tj
541
605
712
User Fee
500
500
S00
Study Expense r:
54
61
71
Suer-TOta1
$4,378
$4,862
$5,603
FIXED COSTS
1987 Debt Service
$3,300
�$4 j, 316
$4,316
Future Debt Service
0
0
620
Future Fund
51 8
690
Su !:P -Total
$3,701
4, ,83 ,�
$5,626
TONNAGE (75% participation)
r
J
Tannage
390,000
393,178
415, 80 8
Cost Per Ton
$20elS
S23 • 63
$25963
1986 Dollar Cost/Ton
r
--$18.47
$19.78
$19.07
N
,d
TONNAGE (100% participation)
Tonnage
520,000
537,700
562,240
Cost Per Tran
$1S.14
$17928
$18.9 5
-1986 ,Doll.ar Cost/Ton
$13.86
$14.47
$14.10
5-
0778W
Alft -
6;ost Projections a, Capital
( POODS)
8alicatillon of Funds
Project Requirements
Cap'I'talized Interest
ISsue Expenses
Refinancing
Deb,6,. Reserve
Sources o -AE Funds
InvesI.-Ment Incom'.."
Principal of Notes/Bonds
Dated:
Maturity.
Average Coupon:
Capitalized 'Interest:
Average I>ebt Service
w.
Interim
Note Financl."nyi
Permanent
Bond Financin,
=-. 12 fl/8?
2008
18 months
$4,316,000
t
NORTHWEST MUNICIPAL CONFERENCE
SOLID WASTE CALENDAR
October 8
Conference Meeting Plan Presentation and
-Recommendation to Membership
October 9
Formal Request to Newspapers for Inclusion
in Candidate Questions
Formal Letter to all Suburban County Board
Candidates Offering Detailed Information,
if Requested
October 13
Briefings for County Board Candiates Available
Presentations to Conference Members Begin
October 14
Project Team Selected
Manager/Hauler Meetings Begin
October 24
County Board Candidate Briefings Completed
November 3
Project Team Work Scope and Cost Requirements
Submitted t
November 5
Contact Teams Follow -Up Meetings Scheduled
November 1.1,
Presentation to Conference Members Comnlete
Manager/Hauler Meetings Complete
:.*;a
1. eta
November 12
Conference Meeting fm Plan Approval Including
Work Scopes and Cost Requirements
November 13
Project Team Begins Work
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10
Consultants in Planning, Zoning, Development Economics and Landscape Architecture
,What To ' Do After
the Landfill's Closed
The campus of the University of
Massachusetts at Boston is built on
a former sanitary landfill. So is
the site of the 1939 and 1965 New
York World's Fairs. In both cases,
though, the eventual uses were
after thoughts. 11
In fact, seldom does a landfill
planner actually sit down before
the site is decided 'on and come up
with an envisioned "end uses" But
that's changing. Due in part to
more str1ingent review requirements
at the state level (for example,
Illinois' Senate Bill 172), the
preparation of a realistic end-use
plan is becoming a common
occurence.
Earlier this year, the Northwest
Municipal Conference (NWMC 3 , an
association representing some 36
suburban Chicago communities, asked
Camiros, Ltd. to consider possible
end uses for a balefill operation
"
the conference was proposing for anf,,
abandoned strip-mined gravel pit
about 35 miles northwest of
Chicago.
Balefills, for those unfamiliar
with the -term, are an advanced type
of landfill operation that bundles
the waste into bales at off-site
locati6ns, prior to being hauled to
--the balefill.'If properly managed,
a balefill eliminates most of the
negative aspects of sanitary
landfills, such as blowing litter,
fire, and rodents. It also permits
sophisticated monitoring and
management of the waste material
by-products. The municipal
conference decided to pursue such a
system following months of study
into various disposal methods.
Most landfills are reused for some
type of open space, such as a golf
course or nature Preserves Because
of the nature of the proposed NWMC
balefill site --stagnant ponds,
strips of mine waste, and a 10- to
15 -year operational
schedule--Camiros decide to
recommend a unique solution, a
three-step, multiple end-use
concept,
"In addition to dealing with what
happened after the landfill was
built," says Camiros principal
Jacques Gourguechon, "we wanted to
find ways to make the fill
operation itself more acceptable."
state -of -the --art
The first phase of the mixed-use
plan would begin at the start of
balefill construction. A wooded
public park wou,ld be developed, on
the w�e,stern edge of the2 ' 25 -ac
are
s *te with connectionz t,o,.a nearby
,
regional,bl,cycle/hikiplg path,.,
Besides providing a s, I i z ab I e buf fer,
area next to the balefill, this
initial end use would create a
large recreational lake. The lake
would combine some of the stagnant
water areas and act as a detention
pond for stormwater runoff from the
balefill project.
A second end use is targeted for a
vacant parcel of land along the
proposed balefill site's eastern
------ . . .... . ...... ----- . . ...........
camiros, Rd., 411 SoLAhWells Street Chicago., illinois 60507 (312) 922-9211
ro
cam i rnq Itd .
mmmmmmw . ........ . ..... ............
. . .... . ......... .
edge. Camiros recommended that the Midwest, Horse industry officia2l's'
a
,Northwest Municipal Conference said theCbicago region,
,purchase the 90 -acre siter write particularly the area near the
town the cost of the land, and
ivarket, it for industrial proposed balefilll would be -.an
I ideal site for a large equestrian
I deve I opment, center
rh s phase, which could be carried
cut during the early stages of the
operation, would help
Sotimulate economic development --a
<-ey concern of the conference.
-onstruction of a recreational area
Lor employees of the industrial
�Dark also would be included in this
aha se.
lixed-use Develoj2ment
)bviously, no end use would be
,leveloped for the actual balefill
D
-ite until it was closed out.
iowever, given the manner in which
)a1efills are constructed --a dozen
)r so disposal "cells" are filled
7eparatelysome landscaping and
contouring could take .'Iace while
illing was taking place elsewbere
)n the site.
1%
-amiros proposed three end-use
ilternatives for this*�,'section of
project, each one g,eared, to, a
Iii,fferent level of funding or, use
.ntensity. One p,r,oposal,, for a
i,ildlifee preserve, would take
tdvantage of the site's open space ..
* �,.
ind gently rolling hills, but at a'lf
-elatively low cost. Another
t1ternative, a golf course,, would
A
:it in well with the cellular
irrangement of'the completed
)alefill, but at a higher
,onstruct*'oh cost48,,
'he most ambitious 'scenario calls
or a regional.equestriancenter."
'he center would accommodate
.nternational hdrse shows, with
;table space for nearly 1,000
torses,, a half dozen show rings,
.nd an indoor arena. There are
only .a half dozen such facilities
n North America, none in the
The three-phase, end-use proposal,
which was presented by the
municipal conference at apublic
hearing on the balefill proposal,
has been well received. The
conference is now investigating
prospective host communities.
S A M P L E
RESOLUTION
AUTHORIZING THE DELEGATE TO THE NORTHWEST MUNICIPAL CONFERENCE
TO SUPPORT IMPLEMENTATION OF THE CONFERENCE SOLID WASTE
MANAGEMENT PLAN
Whereas, the City/Village of i s a member
of the Northwest Municipal Conference ("Conference") and wishes to
participate fully in the programs of the Conference; and
Whereas, the City7Village of •recognizes
that the disposal of solid waste is a key issue* for the Northwest Municipal
Conference; and
Whereas, the Conference i's seeking a solution to the solid waste
di,sposal problems existing in the Conference and the City/Village of
has participated in this search since at least
Whereas, the City/Village of, intends to
1
continue to seek the solution to the solid waste problem,
NOW, THEREFORE, BE IT RESOLVED, the the City/Village of
empowers its delegate to the Conference to commit a sum Not To Exceed $7,800
for the purposes of the implementation of the Confere'nce's Solid WastePlan;
and
BE IT FURTHER RESOLVED, that the delegate i s instructed to report to
the Council/Board upon his/her action and the action of the Conference at its
November 13, 1986, meeting; and
BE IT FURTHER RESOLVED, that a copy of this resolution be sent to the
Conference.
-12-
Resolution
page 2
Passed this date of 1986.
Approved this date of
1986.
'Village of Mount Prospect
Mount Prospect, Illinois
VA14"p A 'omod JJG,##,r*ifJ'
INTEROFFICE MEMORANDUM
1001,11
TO: Village Manager �
FROM: Director Public Works
DATE : October 22 9 1986
SUBJ: George & Albert Paving and
Drainage Improvements
Attached is a letter from our consulting engineer, Baxter &
Woodman, relative to the George and Albert Streets paving and
drainage improvement plan. A representative from the consulting
engineer will be present at the October 28, 1986 Committee of the
Whole Meeting.
The cost of construction for the subject improvements, in
accordance with the designs would be approximately $625,000.
This is approximately $50,000 more than they indicated in their
preliminary report. Most of this cost overrun can be attributed
to parkway restoration costs.
They had estimated seeding the parkways only and our past policy
has been to supply sod. They also had planned to only replace
those driveway aprons which were actually damaged in the con-
struction process. Because of the extensive grading and con-
struction work it was our recommendation to replace all driveway
aprons in the construction area from the edge of the new street
to the sidewalk. The cost of these improvements amounted to
$512600. The $625,000 includes engineering plans of sufficient
detail along with appropriate specifications for bidding
purposes.
It does not include construction engineering services which would
be required for the project. I have asked the consulting
engineers, Baxter & Woodman to provide an estimate for their firm
to provide these additional services. That cost is $60,000 over
and above their current contract and the project cost estimate.
n.
The detail necessary for this type of project will necessitate
what we term 100% inspection. The grades are very critical for
proper drainage and alignment. As the accompaning report states
the Village would provide a helper on occasion for stake out and
occasional inspections. The majority of the responsibility would
be left with the resident engineer from Baxter and Woodman.
Ple r Rbier Rit.q eve I so 9
HLW/eh
Attached
-AIM
.;Iviroranantad engineers
October 21, 1986
Mr. Herbert L. Weeks
Director of Public Works
Village of Mount Prospect
11 South Pine Street
Mount Prospect, Illinois 60056
11
Subject: Mount Prospect - George and Albert Streets
Paving and Drainage Improvements
Dear Mr. Weeks:
This is to advise that the engineering plans for the subject pro-
ject have been completed and are ready for presentation to the
Board. These plans have been reviewed by the Staff, revised
according to comments and concerns and now meet with their approv-
al. The current plans essentially conform with the design criter-
ia presented in our Preliminary Engineering Report except that
complete, rather than partial, driveway replacement has been in-
cluded along with sodding of the parkway rather than seeding.
These changes were incorporated at the recommendation of the staff.
The cost of construction for the improvements shown on the current
plans is estimate" to be approximately $625,F000,v ' This is about
$50,000 more than we indicated in our Preliminary Engineering
Report. However, the added cost to include complete driveway re-
place,m,ent and sod amounts to about $51,600. Therefore, our final
estimate is actually very close to our preliminary estimate on a
comparative basis. 11
After presentationto the Board, the plans, specifications, and
estimate of cost will be finalized to reflect any necessary chan-
ges -and will then be sent to the' Illinois Department of Transpor-
tation for their review since motor fuel tax funds are to be used
to pay the public benefit portion of the improvement* After
approval by IDOT, the project can be advertised for bidding. With
normal allowances for review, revisions, and advertising time, we
estimate that the project could be bid by the middle of December,
and we could provide a recommendation for award within a few days
of the bid,,
8678 RIDGEFIELD ROAD 1 CRYSTAL LAKE, IL 6001418151459-1260
Mr. Herbert Weeks - 2 - October 21, 1986
Unless we are notified of a change, we will plan to attend the
October 28, 1986 Committee of the Whole meeting.
Very truly yours,
BAXTER & WOODMAN, INC.
ENVIRONMENTAL ENGINEERS
AO
.0
Frank L. Wellwerts, P.E.
FLW:cg
86255
engineera
October 21, 1986
Mr. Herbert Le Weeks
Director of Public Works
Village of Mount Prospect
11 South Pine Street
Mount Prospect, Illinois 60056
Subject: Mount Prospect - George and Albert Streets
Paving and Drainage Improvements
11
Dear Mr. Weeks.
Stakeout and Inspection $501000
Office Engineeringp Pay Requests
and Documentation' 4F 000
Material Testing 6 000
Total $60r000
Please be advised that the above is our best estimate assuming a
reasonable completion schedule by the Contractor and no major
problems during construction.
Very truly yours,
BAXTER & WOODMANF INC.
ENVIRONMENTAL ENGINEERS
NI
FLW:cg Frank Lo Wellwerts, P.E.
86255
8678 RIDGEFIELD ROAD /CRYSTAL LAKE, IL 60014 / 815/459-1260
ViAlage of Mount Prospect
Mount Prospect, I I 1'1'n o 'Is
rt
INTEROFFICE MEMORANDUM
#
TO: VILLAGE MANAGER TERRANCE Lo BURGHARD
FROM: ASSISTANT TO THE VILLAGE MANAGER
DATE: OCTOBER 17, 1981
SUBJECT: GEORGE AND ALBERT STREETS IMPROVEMENTS/TIMETABLE
Based upon the Statutory requirements for establishing a Special Service Area, the
following sequence of events is a reasonable approximation of the time required to
bring the Special Service Area into existence:
10/28/86 Presentation before Committee of the Whole of the
Baxter Woodman Engineering Report detailing the
construction requirements of the project and establishing
some firm project cost estimates. This particular
meeting is not a Statutory requirement, however, notices
to George and Albert Streets residents have been sent
inviting them to attend the meeting,
10/29/86 Based upon concurrence of Board members, the Public
Works Department will solicit bids from contractors for
this project (calling for a spring construction date). The
reason for bidding this project now is that per Statutory
requirements, the Ordinance calling for a Public Hearing
must include, among other things, a proposed Tax Rate
limit, proposed limit on the amount of Bonds to be
issued and the maturity of the issue should some or all
of the project be f unded through the sale of new debt.
The information placed in the Ordinance then becomes a
limit upon the Village's ability to vary the numbers
subsequently. Therefore, bidding the project is the only
way to establish firm price figures. The whole bidding
process should take approximately one month.
12/02 or 12/16/86 Ordinance calling for a Public Hearing. Immediately
thereafter, Notice per Statutory requirement will be
given both through publication in a local paper and
through an individual mailing.
01/06 or 01/13/87 Official Public Hearing. At the formal close of the
Public Hearing, the 60 day waiting period begins during
which 51% of the electors and property owners in the
area may sign a petition objecting to the proposed
improvements. If the 51% requirement is met, then the
project cannot proceed for at least two years. If the
requirement is not met, an Ordinance establishing the
boundaries of the District is then required.
03/31/87 Approximate date at which Statutory requirements for
the establishment of the District should be completede,
This timetable should be fairly accurate except that if Motor Fuel Tax funds are
contemplated to be used for any part of this project, the specifications must be
reviewed and approved by the Illinois Department of Transportation. This additional
step could add another two or three weeks to the process.
MEJ/rcw
c: Mayor Carolyn H. Krause
Board of Trustees