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HomeMy WebLinkAbout0714_001MINUTES COMMITTEE OF THE WHOLE FEBRUARY 10, 1987 I. ROLL CALL The meeting was called to order at 7:30 p.m. Present at the meeting were: Mayor Carolyn H. Krause; Trustees Ralph Arthur, Leo Floros, Norma Murauskis, George Van Geem and Theodore Wattenberg. Absent from the meeting was Trustee Gerald Farley. Also present at the meeting were: Acting Village Manager Michael Jahonis, Finance Director David Jepson, Village Clerk Carol Fields and Administrative Assistant to the Village Manager Roberta Wintercorn, Also present were two persons from the print media, IL MINUTES The Minutes of the Committee of the Whole meeting of January 27, 1987 were accepted and filed. III CITIZENS TO BE HEARD There being no citizens present desiring to be heard, the Committee moved on to the next 'Item of business. IV* 1987-1988 BUDGET HEARING GENERAL BUDG,ET OVERVIEW. Acting Village Manager Michael Janonis presented an oervi w of' the 19,87-1,988 Budget for the Village of Mount Prospect. The proposed Budget totals $33,614,905 and represents a 5.8% increase over last year's Budget. Budget format changes have occurred in the Fire Department where the Fire Suppression and Emergency Medical Programs have been combined into a single program designated Fire Department Operations. The second format change 1 0 s in the creation of a new Section designated as Capital Improvements. 2,o REVENUE& Finance Director David Jepson presented a review of expected Revenues to be received by the Village during the 1987-1988 fiscal year. He commented that no new Revenue sources are proposed in this year's Budget. Modest increases in Sales Tax revenue and Vehicle and Business License revenue can be expected during the upcoming fiscal year. Mr. Jepson noted that the Village will continue to lose money from the Federal government. Last year, the Village lost $165,000 in Revenue Sharing and the upcoming Community Development Block Grant allocation will be down 14% from last year's allocation, The Village's Real Estate Tax Rate is projected to be 1*102 for 1987. A single- family eowner with an Equalized Assessed Valuation of $16-500 will pay $182 for Village services next year. This Tax payment is equal to the Tax payment made by the typical homeowner in 1977. A twice -deferred Water Rate, increase has been included in this year's Budget, A. - Other Revenue is expected to come from the sale of Bonds for various projects including a proposed Public Works facility and the George and Albert Streets improvements. Trustee George Van Geem asked how the proposed development of the Vistas' luxury apartment complex would affect Building Fee revenues Mr. Jepson responded that it would be expected to create $50,000 in revenues this year, but C It that would depend on the progress of the pro je-4, Trustee Van Gee also asked how the Tax Increment Financing District affected revenues. Mr. Jepson explained that the tax Base in the TIF District is frozen and that all increments f rom increased property values in the areas go into the TIF Bond and Interest Fund. Trustee Van Deem asked Mr. Jepson whether the amounts being drawn down f rom, our Fund balances was something that the Village needed to watch,. Mr. Jepson responded that the only Fund balance that we needed to watch carefully at the moment is the General Fund* In response to the question about reimbursement for flood costs, Mr. Jepson responded that 75% of the reimbursement is expected to be received any day from the Federal and State governmentsto Trustee Floros asked whether Revenue Sharing was officially dead in Washington, D. C. Mr. Jepson responded that it was his opinion that Revenue Sharing was dead and that no Revenues Sharing Funds would be coming to the Village 'in the future. 3* PUBLIC REPRESENTATION,. Acting Village Manager Michael, Janonis presented the Budget, for the Public Representation which includes tn,e activffies of the Mayor and 'Village Board as: well as other Boards and Comm iss,ions sierving the Vt Mount Prospectio 0 Trustee Arthur stated that the Tests and Investigations Budget under Public Repres entat,ion should be moved to,the Police and Fire Department Budgets respe-ctivety to reflect"the cost of hiring new Police Officers and Firefighters,. It was the consensus of the Committee that the Police and, Fi,re Tests and Investi- gations line item be moved to the Police Department and Fire Department Budgets. Trustee Wattenberg questioned the need for the Audit and asked that if the Audit was not performed would the Village be fined or representatives jailed if the Audit was not performed. Mr. Jepson responded that an Audit is required by State law and more importantly is necessary for the issuance of Bonds* 4. VILLAGE ADMINISTRATION AND CABLE TELEVISION. "Acting Village Manager Michael Janonis presented, the 'Budget for the Village Manag,erl's office and Cable Television Division. The Village Manager's office consists of the Village Manager, Assistant to the Village Manager, Research Assistant and Administrative Assistant,. Mr. Janonis noted that this year the Cable Television Division has been given Its own Budget under the Village Manager's office. Trustee Van cee°m stated that he was concerned out the rising costs of legal fees and probed the Board on, whether they would be receptive to ex,plori[ag, the ed to hire ann h use Vidlage, attorney. After discussion, it was the consensus of the Board to revIew, review,at a future Committee of the Whole meeting the issue of legal fees and the possible hiring of an in-house attorney. Trustee Wattenberg stated that he would like an up -to --date Litigation Report, Trustee Van deem asked why there was a difference between revenues from the Cable Franchise Agreement and expenditures in the cable Television Division. Mr. Janonis responded that the difference is being used to pay for the large equipment purchase made several years ago for the Cable Television Division, 5. FINANCE DEPARTMENT. Finance Director David Jepson reviewed the Finance Department Budget. The Finance Department has the responsibility for all the fiscal operations of the Village. The responsibilities include accounting, accounts payable, payroll, budgeting, billing and collecting, of all monies, cash management, investments and financial reporting. Programs under the Finance Department include Administration and Support, Accounting, Data, Processing, Village Clerk's office, Customer Services and Risk Managements Trustee 'Van teem asked about employee response to the opportunity to join HMOs., Mr. Jepson responded thatdue to the higher cost, only a few employees participate in the program. The Village's contribution is identical to the self-insured medical program. Trustee Van Ceem asked whether Blue Cross/Blue Shield required a review of hospital stays. Mr. Jepsonstated that employees are required to contact a Medical Services Advisor who monitors the .admission to the hospital and the hospital stay. Trustee Van Ceem asked Mr. Jepson when was the last time that the Finance Department added a position. M ro 'Jepson stated that the Department added a full-time customer service position in the 1985-1986 Budget in lieu of a part-time position. Trustee Van teem also asked Mr. Jepson what was cut of his Budget that he might have liked to see funded. Mr. Jepson staffed that he had not prepared a wish list but that more staff time was being spent on investing Village funds and meeting requirements for personnel and payroll. Trustee Van teem asked whether the Village .could use a person that would handle personnel matters. Mr. Jepson responded that it was possible to use one assistant's position in the Manager's office as a resource person for personnel matters and that the Finance :Department would be responsible for payroll. Trustee Van Ceem asked if we could get someone in the Village Manager's office to handle those duties. Mr. Jan+onis responded that presently there are no staff members in the Manager's office who have the expertise to handle personnel matters. He stated with the re -shuffling of some personnel, it may be passible to baring in someone with more personnel experience. It was the consensus of the Committee that the new Village Manager should review the need for a personnel staff person in the Village Manager's office. Acting Village Manager Michael Janonis gave an update on the progress of the proposeid, Public Works facility, including an information campaign prior to the Ref , erendurn and negotiations with the Metropolitan Sanitary District -o Trustee Van Geem asked whether the Public Works building could be open on a 0 Saturdays prior to the Referendum for the public to view existing conditions -within the facility. VI,9 ANY OTHER BUSINESS There being no other business to discuss before the Committee of the Whole, the Committee went into Executive Session at 9:47 p.m. to discuss Land Acquisition. VII ADJOURNMENT The Committee reconvened at 11:08 and there being no further business to be discussed, the meeting was adjourned at 11:09 p.m. %..A Respectfully submitted, MICHAEL I STEKLAC Research Assistant MJS/rcw