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HomeMy WebLinkAbout07/11/2006 COW minutes MINUTES COMMITTEE OF THE WHOLE JULY 11, 2006 I. CALL TO ORDER The meeting was called to order at 7:04 p.m., in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, John Korn, Richard Lohrstorfer, Michaele Skowron and Michael lade!. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director David Erb, Deputy Finance Director Carol Widmer, Police Chief Richard Eddington, Deputy Fire Chief John Malcolm, Battalion Chief Chris Truty, IT Director Joan Middleton, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Community Development Director William Cooney and Human Services Director Nancy Morgan. II. MINUTES Approval of Minutes of June 13, 2006. Motion made by Trustee ladel and Seconded by Trustee Korn. Trustee ladel requested a modification to the Minutes whereby it showed that he was present when, in fact, he was absent. Minutes were approved. Trustee ladel abstained. III. CITIZENS TO BE HEARD None. IV. 2007.2011 CAPITAL IMPROVEMENTS PLAN DISCUSSION Village Manager Janonis stated the presentation will provide general introduction and will focus on new or changed items from the last few years. He stated the CIP Fund has been exhausted and will need a permanent funding source for future CIP items. Finance Director David Erb spoke. He stated the format remains the same as before whereby the Plan shows a five-year program into the future. He stated that once the CIP items are approved by the Board as identified in the Plan, the 2007 items are put into the Budget for further consideration during the Budget process. He stated the CIP has a projected deficit at the end of 2007 in the amount of $35,562. He stated the five- year projected total of $48.9 million includes $5.9 million for Station 14 construction, $1 million for the Combined Sewer Program, $1 million to complete the downtown streetscape. Community Development Director Bill Cooney spoke. He stated the majority of the CIP requests of the Community Development Department is related to the continuation of downtown improvements, including redevelopment, interior build-out and fayade program funding. He also stated there are funds requested for Corridor Improvement Programs and streetscape work. 1 Deputy Fire Chief John Malcolm spoke. He stated the majority of the items for the Fire Department relate to Station 14 and the Public Works expansion that would be necessitated by the construction of a new Station. He stated that staff is progressing toward interviews and ultimately recommendations for a Space Studies Consultant. He is also requesting funds for a VHF radio replacement for fire ground operations which would allow communications among other Departments on a fire scene. They are also requesting funds for a video conferencing system whereby the personnel can remain in their respective Stations with a main program that allows interaction through video conferencing from the main Station. The Fire Department has submitted for a grant to assist in funding this program. The cost for the program requested is only likely if, in fact, the grant is approved. He is also requesting fire hose replacement over the next two-year period. General comments from the Village Board members included discussion regarding deficiencies for training and vehicle maintenance demands along with future EMS purchases. Police Chief Richard Eddington spoke. He stated the Capital Improvement Program consists of additional squad cars for a Traffic Unit deployment. He stated the majority of their needs are shifted to 2008 and beyond. Public Works Director Glen Andler spoke. He provided a summary of the Combined Sewer Project rehabilitation and repair currently underway. He stated the project is currently running under budget and is approximately 50% completed. He stated the Water Tank rehabilitation project is slated for next year and the elevated tank is slated for 2008 assuming evaluation shows that such rehabilitation is needed. He stated the Traffic Calming Program summary will be presented to the Board later this year with interim results presented to the Board in November 2006. He is requesting continuation of the program that includes funding for other studies and additional zones. He stated the results from Zone 8 would be reviewed after school starts later this year. He stated there are increased tree replacement funds requested due to the drought from last year. He also wanted to point out the mandated requirement for video monitoring of the Village's well houses. He stated the standby generators that are requested starting in 2007 would be purchased in future years in order to run the various wells in case of power outage or supply interruptions from JAWA. He stated the staff would like to update aerial photography for mapping purposes. This would be the first update since 1996 and due to the significant amount of work that staff and GIS personnel have completed, the aerial photography update cost is projected to be approximately $30,000 compared to the previous estimate of $300,000. He highlighted the cost of the proposed right-turn lanes for Kensington at Elmhurst and Rand and the funding request that was processed through CMAQ (Congestion, Mitigation and Air-Quality). Unfortunately, funds were not made available. General comments from the Village Board members included the following items regarding water system security, Public Works expansion needs and generator purchases and deployments for well houses. Assistant Village Manager David Strahl provided information for the administration items including the wireless proposal presented from the IT Division. 2 V. VILLAGE MANAGER'S REPORT Village Manager Janonis reminded everyone of the Downtown Block Party scheduled for July 22. VI. ANY OTHER BUSINESS Trustee Korn stated that he has concerns about placement and storage of the new refuse containers in public view and there may be the need for additional education of residents. Trustee Corcoran commented on the ride-along he undertook with a Police Officer the previous night and what he observed during the ride. VII. ADJOURNMENT There being no further business, the meeting was adjourned at 8:55 p.m. to go into Closed Session. Closed Session convened at 9:02 p.m. and moved back into open session at 9:22 p.m. There was a brief discussion about additional future meeting dates and topics. The meeting adjourned at 9:25 p.m. ~d1f DAVID STRAHL Assistant Village Manager 3