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HomeMy WebLinkAbout06/22/2006 FC minutes FINANCE COMMISSION DRAFT MINUTES OF THE MEETING JUNE 22, 2006 COMMUNITY CENTER - VILLAGE HALL DRAFT 1. CALL TO ORDER The meeting was called to order at 6: 15 p.m. Those present included Chairman Charles Bennett and Commissioners Vince Grochocinski, John Kellerhals, Tom Pekras, Ann Smilanic and Lee Williams. Also present were Village Manager Michael Janonis, Assistant Village Manager Dave Strahl, Community Development Director Bill Cooney, Community Development Deputy Director Ellen Divita, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Battalion Chief /Training Officer Chris Trudy, Fire Marshall Paul Valentine, Chief of Police Richard Eddington, Human Services Director Nancy Morgan, Human Services Deputy Director Jan Abernathy, Director of Public Works Glen Andler, Deputy Director of Public Works Sean Dorsey, Director of Finance David Erb, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. II. ApPROVAL OF MINUTES Commissioner Tom Pekras motioned to approve the minutes of April 27, 2006. Commissioner Ann Smilanic seconded the motion, while Commissioner John Kellerhals abstained. The minutes were accepted as presented. III. REVIEW OF PROPOSED (2007-2011) CAPITAL IMPROVEMENTS PLAN AND DISCUSSION ON DEPARTMENTAL ISSUES - INTERNAL AND EXTERNAL Summary Village Manager Mike Janonis provided a brief overview of the Capital Improvements Plan (CIP) and what types of items appear in the plan. Mr. Janonis stated that most village funds are in good financial shape with the exception of the Capital Improvements Fund. Currently there is about $300,000 in the fund, however after the 2006 projects there will be a deficit of approximately $56,000. Mr. Janonis expressed the need to look at how the village will fund future CIP projects and the need to find a permanent funding source. Director of Finance David Erb provided a brief summary of the CIP. Mr. Erb stated that the 2007 -2011 plan contains projects totaling $48.6 million, of which $13.8 million is needed for 2007 projects. Mr. Erb stated that two major projects totaling approximately $5 million relate to construction of a new Fire Station 14 and the associated renovation/expansion at the Public Works Facility. Human Services Director of Human Services Nancy Morgan provided an overview of the Human Services department. Ms. Morgan outlined the department's tasks, community outreach programs, health screening programs, food pantry and flu shot program. Ms. Morgan stated that the Human Services Department did not have any items in the 2007-2011 Capital Improvements Plan. Deputy Director J an Abernathy mentioned that the May 15 deadline for Medicare Part D had passed, however she was still working to sign residents up for the program. Communitv Development Director of Community Development Bill Cooney began by outlining the department programs that appear in the CIP, which are a continuation of programs from previous years. The three proj ects include 1) Downtown Redevelopment Programs 2) Corridor Improvements and 3) Streetscape Program. Mr. Cooney also mentioned the adjudication program which will have its first hearing next week. Chairman Charles Bennett asked if the streetscape program will be completed after 2007. Mr. Cooney stated that the entire TIF district would be completed in 2007. Fire Devartment Fire Chief Mike Figolah began with a summary of the department's items in the 2007-2011 Capital Improvements Plan. Chief Figolah stated that a facility study for a new fire station 14 has begun. Currently several consulting firms have sent in bids/proposals to become the firm to evaluate the needs and prepare a design study for the new facility. Other items discussed by Chief Figolah were the replacement of the VHF Radios and the addition ofa video conferencing system. Chief Figolah also mentioned that there may be a need to expand the scope of the computer replacement fund to include items such as these. Commissioner Ann Smilanic stated she felt there was a need to address the issue of bonds to pay for the new fire station 14. Ms. Smilanic further mentioned that she felt the village should be aware of how it will impact the property taxes. Police Department Chief Eddington began a discussion on items the department has in the 2007 - 2001 proposed CIP. Chief Eddington discussed the department's needs for two additional squad cars, replacement furniture, range firing control system, parking enforcement vehicle and traffic stop data collection system. Chief Eddington stated that as downtown redevelopment occurs the parking enforcement vehicle might be needed more quickly. Currently it is listed in the CIP for 2008. Chief Eddington also mentioned the need to continue with the various outreach programs throughout the village. Public Works Director of Public Works Glen Andler briefly highlighted several of the items in the CIP pertaining to Public Works. Mr. Andler discussed the Combined Sewer Project in which $1,000,000 will be spent in 2006. Mr. Andler stated that the village received a favorable bid and that 95% of category 5 will be completed in 2006. This would put the village approximately one year ahead of schedule. Mr. Andler also discussed the Water System - Video Security project that was deemed necessary following an anti terrorist/vulnerability study. Commissioner Ann Smilanic asked if the village could apply for a government grant to offset costs ofthe project. Mr. Andler stated that the village could apply but there is very little money available. 2 Mr. Andler mentioned that originally $300,000 was projected as the cost for the aerial photograph survey of the village, however because of advances in technology and the extensive database the village already has the cost would only be about $30,000. Administration Village Manager Mike Janonis outlined several of the Administration projects in the 2007-2011 Capital Improvements Plan. Mr. Janonis began with the phone system upgrade anticipated for 2008. The support for the phone system for the police and fire building is expected to be discontinued in 2009. Also mentioned were the need for a centralized backup system, wireless connectivity that would expand upon what the police department is currently utilizing and document imaging needs of several departments that are required to keep records for longer periods. IV. CHAIRMAN'S REpORT Chairman Charles Bennett asked why the five year financial forecast anticipated no growth in the real estate transfer tax program. Director of Finance David Erb stated that the tax is highly unpredictable and that it is hard to predict how the market will react. Chairman Charles Bennett also stated that he would like to have discussions on finding a permanent funding source for the CIP. Chairman Bennett mentioned that in the last few years the village has deferred a number of projects and the trend will continue unless the village finds a funding source. V. FINANCE DIRECTOR'S REpORT There was nothing to report. VI. NEW BUSINESS There was nothing to report. VII. Next Meeting: July 27,2006 Commissioner Vince Grochocinski motioned to adjourn which Commissioner Tom Pekras seconded. The meeting was adjourned at 10:05 p.m. The next meeting is scheduled for July 27,2006. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 3