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Home My WebLink About02/23/1988 COW MinutesMINUTES COMMITTEE OF THE WHOLE FEBRUARY 23, 1988 i. ROLL CALL The meeting was called to order at 8:00 p.m. Present at the meeting were: Mayor Carolyn H. Krause; Trustees Ralph Arthur, Gerald Farley, Norma Murauskis, George Van Geem and Theodore Wattenberg, Absent from the meeting was Trustee Leo Floros. Also present at the meeting were: Village Manager John Fulton Dixon, Assistant Village Manager Michael Janonis, Director of Finance David Jepson, Director of Public Works Herbert Weeks, Deputy Director of Public Works Glen Andler, Streets Superintendent Mel Both, Forestry Superintendent Sandra Forgacs, Water Superintendent Jerry McIntosh, Economic Development Director Ken Fritz, Staff Planner Michael Sims and Assistant to the Village Manager --Special Projects Michael Steklac. Also present were three persons from the print media. IIS MINUTES The Minutes of the Committee of the Whole meeting of February 9, 1988 were accepted and filed. III, CITIZENS TO BE HEARD oto There being no citizens izens, present at the meeting desiring to discuss any matter not on the Agenda, the Committee of the Whole moved on to the next item of business. IV, PUBLIC WORKS DEPARTMENT - 198�11 989 BUDGET Director of Public Works Herbert Weeks presented the 1988-1989 Budget for the Public Works Department which includes the budgets for the Street, Water and Sewer, Parking and Engineering Divisions. The Street Division Budget for 1988-1989 totals $3,736,945 compared with the 1987-1988 total of $3,644,405. When the flood related costs of $215,000 are subtracted from the 1987-1988 totals, the revised totals are $3,429,405 resulting in zn increase of $307,5400 The Street Division of the Public Works Department has 14 separate service- oriented programs for the maintenance of Village equipment and public properties. They are responsible for maintenance of approximately 150 miles of streets, parkways, storm sewers of public buildings, detention/retention basins, all beautifi- cation projects and pool vehicles. I It I b 3 *nclUd0d for t,uckpointing Under m' of pub'11c bu*ldings, $20 0010 has e,, n i I zn age HAR d the Pubfic Safety Building an"d $651,,000 has beI included for the V'11'' flage Hall. various renlOdeling projects in the Public $4f�ety ,Rui ing'an'd i IL 40 AR III •1 IWAVO WATER AND SEWER DIVISION 1k URI ILI 0 �,I ENGINEERING DIVISION There are seven separate programs or functions in the Engineering Division. These programs encompass the planning and construction of public improvements such as streets, sidewalks and storm sewers. Engineering is also responsible for maintenance and construction of traffic signals and the operating costs of street lighting. The 1988-1989 Engineering Division budget includes proposals for $20,000 in new sidewalks, $50,000 for the shared -cost sidewalk replacement program, $600,000 for street resurfacing and $17"5,000 for street reconstruction. Monies have also been appropriated for the second 'Installment of $25,000 for the traffic signal at Busse and Lincoln and for the opticom signalization for that intersection of $23,500. The Engineering Division is also active in other capital improvements including the downtown redevelopment TIF Project, George/Albert Streets Improvement Project and the new Public Works facility. Residents from the Brickman Manor South and Hill Street Subdivisions presented a request for sidewalks along the east side of Rand Road between Kensington and Business Center Drive and on Wheeling Road between Holly Lane and Business Center Drive. After brief discussion, it was the consensus of the Committee of the Whole to have staff analyze the feasibility of installing sidewalks in that area and report back to the Committee at a future date. Mayor Krause asked Director of Public Works Herbert Weeks about the proposal to convert Prospect Avenue parking from eight hours to twelve hours and charge a $1 .00 rate. Mr. Weeks responded that the conversion would not be cost-effective due to the cost of installing the meters and that the conversion may cause problems with the businesses who count on the parking for their employees and clients. Trustee Van Ciera noted that the Street Division Budget 'Indicated an increase of two full-time employees. Mr. Weeks responded that the 'increase was due to a transfer of two maintenance employees from the Water Division to the Street Division and did not result in an overall increase of employees in the Public Works Department. The Mayor asked a number of questions regarding water main breaks and water #A system improvements awaiting funding or development, Trustee Farley asked for information regarding the purchase of the mud -jacking machine. Mr. Weeksresponded that he believed that the mud -Jacking machine would pay for 'Itself in two to three years,, Trustees Van Geern and Farley asked a number of questions regarding overtime budget. Director of Public Works Herbert Weeks responded that the overtime budgets were estimates and that the Village may or may not go over those amounts. In response to Trustee Farley's questions about overtime in the grounds maintenance service area, Mr. Weeks responded that the Public Works Department is subject to the same watering restrictions as residents are and sometimes overtime overtime payments are made for that reason. The overtime included in the Forestry Division is for emergency call -outs only,. 10 Mayor Krause asked a question about the move of the Englneening,, Di'VILS,,iothe new Public Works facility and her concern for the need for a o,ne—slop ap,proval location for development a,n,d zoning. Village Manager Dixon responde,d that the current practice of a, one-mStop, drop-off location would be contlnu,ed,., Following, drop-off, the plans ate",ctrculated am,,,ong, the various Departments for review. Trustee Farley asked a question regarding the determination of equipment replace- ment in the Capital Equipment Budget. Mr. Weeks responded that the replacement schedule is a guide and dependent on the equipment condition, the staff may recommend holding on to a piece of equipment longer than the schedule requires. Trustee Van Deem commended the Public Works Department on their excellent snow removal during this past winter. Vo PLANNING AND ZONING DEPARTMENT 1999-1989 BUDGET Assistant Village Manager Michael Janonis presented the Budget for the Planning a h I 'S" M '), and Zoning, Det''tinte"'t. The Planning and' Zon*ng Department," a"or functions, and p 4' 1cal de,'vel'op men t b, I it i, e s, ,in' lude planning and coordinat'ng the VUlage's phys responsi ' 1, c nt Prog,ram* The and admi,ratio of the Community Development Block Gra, f fir r the �, Act"i'viti,es, 'is provided by local general revenue and 'Depa'rtmo�nt ss I ommun C'*,ty Block Grant Funds,* The funding for the Planning and Zoning Fedeta, ' partment 1 i �,1�9�8,9 con,sist"s, of $281,150 from the General Fund, $442,:500 Deint 9,88 fro the CommunityDevelo,p,ment 'Block Grant Fund and $50,000 from the Capital i When compared with the 1987-1988 IF,u'n'd' for to:t, I of $773*750. ,Itmpro , v,emen,t Budget total of $7737,60'Ot I"A repr'eseats ,,,,a'n1'increase of $36,150 or 4.9%. The General Revenue Fund supports the day-to-day planning and development activities of staff personnel and liaison with the various Commissions and Boards. The Block Grant funds generally provide for capital improvements such as residential rehabilitation; handicapped access projects; facade improvement program for downtown businesses and certain downtown public Improvements* Community Development Block Grant funding is proposed in the 1988-1989 Budget to continue programs in single-family rehabilitation, multi family rehabilitation and continuing downtown development improvements Including sidewalk, street and landscaping* The Facade Program continues to be very popular with downtown businesses. The Budget Includes $62,400 from Block Grant Funds and $50,000 from General Funds for the Program. Block Grant Funds are also proposed to be used for the rehabili- tation of Village Hall to provide handicapped accessibility and an advocacy program for the Boxwood area. The Planning and Zoning Department is active 'in the Downtown Tax Increment Financing Project. It is expected that con'structlion of 51 two .:oases ' ses in, Target Area A will be started in 198 8 along with plannuing:,,in Target Area D and property a 10 *t*on in Target Area E. Funding is b,ding, prolvide,d, by a,, 19,85 Bond Issue, of acquisl I I %.OF $42' $ $1.7 million, a 1997 Bond Issue of 5,000 and, an estimated, 8,00,000 fro m the sale of property. The proposed Budget also includes funds for updating the Comprehensive Plan in the amount of $20,000 and $50,000 for the development plan for the TIF District #20 -4_ Trustee Farley requested information why the Facade Program was being funded one-half from Block Grant Funds and one-half from the General Fund and why it could not all be funded from Block Grants. Village Manager Dixon responded that due to Federal regulations for low and moderate income benefit and the paper work required made it more attractive to use a mixture of Block Grant and General Fund monies. Trustee Van Geern noted that an extra $100,000 was proposed to be spend in the Capital Expenditures' section of the Planning and Zoning Budget. He requested 0 information on what the extra $100,000 was going to be spent on. Mr* Janonis responded that the $100,000 was a carry-over of multi-farnily rehabilitation funds from the previous year. In response to Trustee Farley's request for 'Information on the Boxwood Advocacy Program, Ms Connie Barnes, of the Girl Scout Council, stated that the day care program that has been 'in place for the past several years will remain the same but that the Boxwood Advocacy Program is an extension of the program that draws the families of the children for the purpose of improving the Boxwood area. $9,000 of the program will be provided by the Village and the remaining $20,000 of the 7��roposal will be funded by other agencies. Mayor Krause requested that the staff report back to the Committee on the success/f al' lure of the program and noted that the Advocacy Program should be for z trial period and that we should make sure that the Village had adequate input 0 into the conduct of M' Trustee Van Geern questioned the balance of $700,000 in the CDBG Fund as beinv too high. Mr Sims responded that the balance is slated to be used for rehabilita. tion in the Prospect Commons area, $75,000 to be used for continued improvements on the Commonwealth Edison right-of-way and $200,000 for single-family rehabilita- 0 tion projects. There was considerable discussion among the Committee regarding the proposed allocation of $20,000 for a consultant to update the Downtown Plan. Staff stated that the current Downtown Plan was twelve years old and that this update was part of the update of the overall Comprehensive Plan. It was the consensus of the Committee to re -allocate the $20,000 for the Central Business District Plan Consultant to further the Villagels, economic development efforts. VI* ADJOURNMEN11 0 There being no other business to be conducted by the Committee of the Whole, the meeting was adjourned for the purpose of going into Executive Session to discuss personnel at 9:55 p.m. MJS/rcw Respectfully submitted, MICHAEL J* STEKLAC Assistant to the Village Manager - Special Projects Ne