HomeMy WebLinkAbout0552_001MINUTES
COMMITTEE OF THE WHOLE
JUNE 149 1988
I. ROLL CALL
The meetinas called to oar at 7*.35 p.m. Present 'at the meeting were: Mayor
Carolyn Krause, Trustees R-alph Arthur, Gerald Farley, Leo Floros, Norma
Murauskis, George Van Geem and Theodore Wattenberg. Also present at the
rnee't,tn,g were: Village Manager John ,Fullon Dixon, Finance Director David Jepson,
Director of Planning and Zoning, DavidClements and Economic Development
Director Ken Fritz. Also present were, three persons from the print media.
MINUTES
The Minutes of the Committee of the Whole meeting of May 24, 1988 were
accepted and filed.
CITIZENS TO BE HEARD
There were no citizens present at the meeting wishing to be heard and the
Committee moved on to the next item of business.
IV* LAKE CENTER PLAZA
The Development Code of the Village requires developers to pay the Village the
0,
actual cost of erecting st'reet lights, on the property or, in fieu, thereof, executing a
20 -year covenantobligating the land owner to install the required street lights at
the gping cost, at such t'i'me as required by the Village, The '11111'nols Department, of
Transportation wi"ll not authorize the installation of street lights for Lake Center
Plaza at this time. Mr. Joseph Ash representing the Alter Group proposed top
ay
$5 ,000 per street light for a total of 14 street lights or a total amount of $70,000',
The funds would be placed in escrow with the Village and will be used for the
installation of the street lights. In the event the street lights are not installed
within a 20 -year period, the $70,000 together with the interest would be returned
to the Alter Group at the end of that period.
Committee discussion revolved around the return of the money after a twenty-year
period if the lights were not installed. After discussion, it was the consensus of
the Committee to allow llow the Alter Group to place $70,000 into escrow and that
after 20 years, the Village would meet with the Alter Group to decide whether the
period should be extended or the funds returned.
Village Manager John Fulton Dixon 'indicated that any change. in policy would
0
require modification of the Development Code.
VIM TAX INCREMENT FINANCING
Mayor ,rause reviewed her memo outlining issues to be discussed relative to TIF
and downtown redevelopment.
The Mayor's memo requests the Committee to:
1. Considerproceeding with plans for the continued redevelopment of TIF
District #10
2. Consider taking immediate steps to sell the Public Works facility at 10 and 11
South Pine and to begin efforts to purchase the two properties (onion shed and
house) north of 11 South Pine*
3. Consider whether to create a new TIF District #2 or to expand TIF District #1
to include the block from Main to Wille and Central to Busse*
4. Consider including Central Plaza in the TIF District or to continue with the
Facade Program improvements on this building.
Trustee Farley advocated giving the staff five weeks to develop a master concept
for the development of the Public Works facility and the 11trilanglele"
Trustee Van Geem stated that the Village should not commit to big redevelopment
plans until our track record has improved in TIF District #1. He agreed with
giving staff a few weeks to develop a concept for the redevelopment of the
triangle.
Trustee Floras indicated that studies have already been made and that the Village
should have plans to dispose of the Public Works facility before November.
Trustee Arthur advocated contacting large commercial realty firms to list the
Public Worksproperty for sale. He also asked the staff to prepare a monthly
report to the Board regarding progress and problems with downtown redevelopment
and a projection for activity in the next 30 days.
Betty Launer and Miich,aele: Skowrion, School District 57' Board, members, d,,iscussied,
teempact of' TIF District #11 and the expansion of, TIF on the Dilstrict's revenues,
They, Indicated that Distri'ct 57 'is 'in, favor, of', TIF, provided that the impact on the
School, District did not affact ter , ability to, deliver services to, thei[r consfituentso
Ms. Launer requested that District 57 be provided with an' annual financial., report
on the TIF District and to be included in all fuw,re di , scussions regarding the
expansion or development of the TIF district.
Finance Director David Jepson reported that for each $850,000 of EAV included in
a new or expanded TIF District would impact District 57 by six -tenths of one cent
on the Tax Rate or a loss of $3,300 in revenue in 19890
Bar,t Kel14ki Vice' hair,man of the Business District Development and
Red,evelopm,ent Commtssion, (,BDDRC) read, a, memo, stat,ing BDDRC's position 'on the
Mayor's memo. BDDR,C sup,ports, continued redevelopment of TIF #1. BDDR,C
concurs with the need, to rot,urn 'the Public Works facility to the tax roles as
quickly as possible, however, sale and development of the land should be done
within an overall master plan for the area,
-2-
BDDRC applauds Northwest Electric's desire to expand but thinks that the
Committee should discuss whether expansion is desirable at the present location or
whether relocation should be considered.
BDDRC favors redevelopment Alternate 3B that was discussed at the May 31
working session with the Board in considering the expansion of TIF District #1 or
the creation of TIF District #2,.
BDDRC questions the use of Facade Improvement funds for Central Plaza and
believes that a master plan should resolve the issue of redeveloping the site or
relocating the businesses into the triangle.
Janet Hansen, Executive Director of the Mount Prospect Chamber of Commerce,
asked that the businesses within the proposed redevelopment area be included in
discussions and be kept informed about progress towards redevelopment in the area.
The Committee discussed options for the disposal of the Public Works facility
including leasing versus sale of the property; and remodeling the facility versus
demolition and redevelopment.
Village Manager Dixon recommended demolition of the facility and the sale of the
land
It was the consensus of the Committee to proceed with the redevelopment plan in
TIF District #I. The staff shall report back to the Committee in five weeks.
It was the consensus of the Committee to proceed with the sale of the current
Public Works facility and to place conditions on the sale that will allow the Village
to retain control over redevelopment of the property.
It was the consensus of the Committee to continue discussion on the expansion of
Northwest Electric.
Vlo MANAGER'S REPORT
Village Manager John Fulton Dixon reported that the Central Road crossing is
expected to be completed by the end of the month. Although it has not been
confirmed, the Main Street crossing may be improved next.
The water emergency in the Citizens Utilities area continues as well as a complete
ban on outside watering.
VII. ANY OTHER BUSINESS
Trustee Van Geem, stated that he has spoken with the Manager's office and
deferred the discussion of the Cable Television system to the end of July or early
August.
Trustee Farley encouraged the Village to work with the Park District to address
the parking problem at Busse School. Village Manager Dixon responded that the
Village has been in touch with the Mount Prospect Park District.
�3_
VIII *ADJOURNMENT
There being no further business to come before the Committee of the Whole, the
meeting was adjourned at 10:15 p.m.
MJS/rcw
Respectfully submitted,
MICHAEL J. STEKLAC
Assistant to the Village Manager_
Special Projects
.4.
vinage of on Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: John Fulton Dixon, Village Manager
FROM: David C. J
0
DATE. July 6, 196W
Finance Director
SUBJECT: Request for Proposal for Banking Services
Over the past several years, we have received a number of requests from the
First National Bank (FNB) of Mount Prospect for the opportunity to compete for
Village banking business. Their request is based upon the fact that they are
qualified to provide the services and they aggressively bid for Village bonds
when they are offered. We do maintain one account at the FNB which was opened
when FNB purchased the Village's 1985 G.O. Bond Issue of $1,700,000. However,
I have been reluctant to move any other accounts from the First Chicago Bank
(FCB) of Mount Prospect because of the location of the FCB, and more
importantly, because of the difficulties of making investments when funds are
in different banks. Additionally, the Village maintains only one general
disbursement or checking account, and again, reimbursements are more difficult
when funds are in different banks. One of the ways to respond to the request
of the FNB for the opportunity to compete for Village banking business is to
request proposals for banking services from all interested banks. The Village
would then select the bank that provided the necessary services at the lowest
overall cost,
Although the cost for banking services is not a budget item, the cost of
banking services over the past four years has averaged $21,562 per year. The
fees charged are for account maintenance, checks paid, deposits, wire
transfers, check reconciliations, and other items. These fees are paid
through the means of a "compensating balance" of funds on deposit. The
compensating balance earns interest at a money market rate which is then used
to offset the banking fees. During 1987, the balance required to offset these
fees was approximately $375,000.
Up to this time, the Village has not questioned the bank charges that have
been assessed. There are differences, however, between what various banks
charge and there are also different methods of crediting earnings to apply
against these fees. One of the advantages of requesting proposals for banking
services i,s to make sure that we are receiving these services at the lowest
possible cost,
John Fulton Dixon
Page 2
Request for Proposal for Banking Services
Attached is a draft of a Request for Proposal (RFP) for Banking Services which
specifies the Term of the Contract, Bank Qualifications, Scope of Services,
Col .1at, eralization Requirements, and the Selection Criteria. Also included in
the RFP are Instructions for Submitting the Proposal and Proposal Forms. It
should be pointed out that one 'of the selection criteria will be the cost of
making the deposits, including the use of armored car service if necessary.
In the RFP, I have mentioned that the Village would like to consider the cost
of "lock box" service for the payment of water bills and vehicle licenses.
Lock box service works in the following mannerts 1) residents would mail
payments to a post office box number; 2) the bank would pick up, thfr
e mail om
the post, office and deposit in a Village account the checks that are enclosed;
and 3) a deposit ticket and the payment stubs would be returned to the Village
the next day. There is a fee for this service but, there acre al,so, some
pot ent i al advantages to the Village. Deposits, would be credited to the
Village's bank account sooner, and this service could preclude the need for
additional clerical help in the, future.
The bank picks up lock box mail three times a day and six days per week. W it, h
a pick-up schedule, like this, deposits would be made sooner
than if 'the
Village, would pr ss the mail. Also, the workload on Finance personnel would
be leveled out with lock box, s,ervice. During the month of May�,, the number, of
water payments received per day varied from 113 to 670., The higher totals
usually occur on Mondays, the day after a holiday, and on the due date for the
bills. On these days a real strain is placed on the Customer Service Clerks,
imes when licenses are due,, We have been using
especially during the t,"
temporary help t,o meet these needst and I believe lock box service could help
to remedy this problem. By Including this seree in the RFP, we will be able
to evaluate the cost effectiveness of lock box service*
I think it is in the Village's best interests to enter into a formal agreement
for banking services. It will enable us to obtain the best services
available, and it will help us to identify and control banking service costs.
Also, I believe it is equitable for the banks, as each interested bank will
have the opportunity to compete for the services. If the Village Board
approves, we will mail the RFP's by July 15, 1988 with a return date of
August 59 1988. A recommendation would then be presented to the Village Board
on August 169 198819
DC J/ sm
Enc .
VILLAGE OF MOUNT PROSPECT
BANKING SERVICES
July 1988
VILLAGE OF MOUNT PROSPECT
fllff&_Mwp�
BANKING SERVICES
The objective of this request for proposal is to identify the financial institu-
tion that can offer the highest quality service at the lowest overall cost. This
objective is similar to all other goods and services obtained on a competitive
bidding basis by the Village*
Term of Contract
Term of the contract shall be November 1, 1988 through October 319 1991. The
depository agree- ent shall contain an automatic renewal clause w,hi,ch may' be used
for the annual p,eriods of November 1, 1991 - October 31, 1992, and November 1,
1992 - October 31, 1993, respectively. The agreement may be cancelled after the
initial term or for any extended term upon 60 days written notice by either party,
prior to the close of that period. 4
Pre -Bid Conference and Questions
It is not expected that a pre-bid conference will be required. However, if any
questions arise about the Request for Proposal, they should bie directed,
preferably in, writing, to the Director of Finance. All questions and responses
will be, available to all interested institutions at the Office of the Director of
Finance*
Required Bank Qualifications
The following requirements must be met at all times by the depository in order to
maintain the depository agreement in good standing:
1. Designation of one Bank Officer to handle all accounts and communications
of the Village of Mount Prospect.
2. Designation of one Bank Teller to accept deposits at specified times on
an expedited basis.
3. Monthly statements for all accounts must be received by the Village no
later than five working days after the end of the month.
4. Statement of the Bank's financial condition must be forwarded to the
Village of Mount Prospect on a quarterly basis.
5. The Bank must be available to conduct business on behalf of the Village
on all normal business days, excepting only nationally recognized bank
holidays.
It is the intention of the Village to maintain the following bank accounts:
1. General Corporate Account
2. Water and Sewer Account
5. Police Pension Account
! - Pension Account
B. Investment Account
With respect to the volume of transactions associated with the Village of
Mount Prospect's banking program, the fallowing schedule represents the
activity experienced for calendar 1987:
Number of Deposits 2,702
Number of Checks Deposited 619713
Number of Checks Paid 1+69088
TransfersNumber of Wire •
Inter -Account Transfers (Estimated) 250
Approximately 6 deposits per day are made in the General Corporate Account, 3
deposits per day in the dater and Sewer Account, and a total of 1 per day in
the remaining accounts. On a monthly basis, an estimated 10 checks are
written from the Fire Pension Account, 20 checks from the Police Pension
Account and 1,300 from the Disbursement Account. Checks are not written from
the other accounts. Approximately 10 wire transfers and 20 inter -account
transfers are made on a monthly basis.
II Account Reconciliation Services
The selected institution shall provide full reconciliation services for all
accounts specified in the request for proposal. Full reconciliation services
include the following minimum requirements:
1. Monthly bank statement for each account that includes check number,
amount and date paid for each check and deposit date and amount for each
deposit. The monthly statement shall also include a copy of all debit,
credit, and advice memos. Monthly statements shall be provided no later
'/ ` after end of each
2. Receipt of debit, credit, memos as they occur throughout the month. Each
memo shall clearly indicate the purpose for such transactions.
3. Return of all cancelled checks.
4. Monthly statement of all fees for each account.
III Investment of Account Balances
All monies in excess of a pre -determined minimum balance for each account
shall be invested in an approved money-market instrument. The proposal
should outline the procedures and investment instrument it plans to use and
how the interest rate shall be determined. Interest earned shall be credited
to each account on at least a monthly basis*
IV Other Services
Additional services required include the following:
1. Federal and State payroll withholding tax remittances.
2. Stop payment of checks.
3. Second deposit on insufficient fund checks.
4. Upon request by authorized Village personnelg the status of account
balances as of the close of the previous business day by 9:30 a.m.
5. Two safety deposit boxes for holding securities for the Police
Pension Account and the Fire Pension Account.
The Village is considering the use of lock -box services for payment of water
bills and
purchase
of vehicle licenses. The estimated volume
is 150 water
payments
per day
and 4,000 vehicle 11"cense applications per,
month fo.r the
months of
February,
March, and April only. Please indicate the
charges for
this service and
theprocedures that would be utilized to,
provide this
service.
V New Services
If the Village develops a need for additional accounts or services during the
term of the agreement, those new accounts or services shall be provided with
the same conditions as apply to existing accounts at the time.
If the Federal Reserve, Federal Government, State Government or other
regulatory bodies provide for the establishment of new accounts or other
regulations which are favorable to or required by the Village or institution,
the institution shall be expected to provide those new services, at a cost
negotiated by both parties. If the institution is unable to provide or does
not want to provide the new services, the Village reserves the right to
terminate this contracts
so
Collateralization
It is the policy of the Village of Mount Prospect to require that funds on deposit
in excess of FDIC or FSLIC limits shall require the execution of a collateral
agreement with the selected financial institution; this agreement shall outline
the types of assets that may be utilized as collateral, the amount of collateral
required, and the methodology. The Village will accept any of the following
assets as collateral:
1. Negotiable obligations of the United States Government.
2. Negotiable obligations of any agency or instrumentality of the United
States Government guaranteed by the full faith and credit of the United
States Government,
3. Negotiable obligations of the State of Illinois, or of any county, city,
town or municipal corporation of this State or any other political
subdivision of this State which are rated A or better by Moodys or
Standard and Poors rating thereof.
4. Negotiable obligations of any State of the United States, or any
municipal or other political subdivision thereof which are rated AA or
better by Moodys or Standard and Poors rating thereof.
The amount of collateral provided will not be less than 1050/06 of the fair market
value of the net amount of public funds secured. The rate of fair market value of
collateral to the amount of funds secured will be reviewed quarterly and
additional collateral will be required when the ratio declines below the 105/10'
level. Pledged collateral will be held by the Village of Mount Prospect or in
safekeeping and evidenced by a safekeeping agreement. If collateral is held in
safekeeping, it may be held by a third party or by an escrow agent of the pledging
institution. The financial institution or third party shall provide at least a
quarterly statement to the Village listing the current market value of the pledged
securities. A collateral agreement will preclude the release of the pledged
assets without an authorized signature from the Village of Mount Prospect, but the
agreement will allow for an exchange of collateral of like value.
Selection Criteria
The criteria that will be used to make the selection includes the following, not
necessarily in the order listed:
1. Financial strength of the institution.
2. Cost of services.
3. Experience in providing banking services to similar accounts.
4. Ability to meet all requirements in the banking services request for
proposal,
5. Methodology presented and earnings capability on the overnight investment
of funds.
IL41
6. Ability to provide requested financial information or statements.
7. Location of financial institution.
B. Availability Schedule for deposits.
9. Any additional services offered.
10. Any costs incurred by the Village for Armored Car service or other costs
associated with making deposits.
The Village of Mount Prospect reserves the right to reject any and all proposals,
and to accept the proposal the Village considers most advantageous. Acceptance of
a proposal will be based on the total package of services offered by the financial
institution.
Instructions for Submitting Proposals
Three (3) copies of the proposal should be sent to:
David C. Jepson
Finance Director
Village of Mount Prospect
100 South Emerson Street
Mount Prospect, Illinois 60056
Proposals must be received no later than 11:00 a.m., Friday, August 5, 1988.
Proposals shall include:
1. Institution's Comprehensive Financial Statements for the previous two
fiscal years.
2. Institution's Call Reports for the previous two years.
3 Institution's Availability Schedule (By Category Preferred)*
4 Completion of the attached Bid Form itemizing costs of services. Itemize
any additional services for which the institution expects compensation on
a separate page. An Alternate Bid Form should be submitted for optional
lock -box services.
5 Methodology for determining interest rates used on any Super NOW, NOW or
MONEY MARKET accounts. Include the actual rates for these accounts over
the past three months. Indicate whether each of these accounts have a
floor or ceiling on interest rates. Indicate past practice on how often
interest rates have been changed.
6 Method of determining interest rates on overnight investments.
7 Information on the institution's proposal to meet collateralization
requirements.
8. Other data that may be applicable.
3611
VILLAGE OF MOUNT PROSPECT
BANKING PROPOSAL FORM
INSTITUTION SUBMITTING PROPOSAL
'DeeositorX,Services
Account Maintenance:
Checks Paid
Items Deposited
Returned Checks (NSF)
Stop Payments
Wire Transfers -
Incoming
Outgoing
Inter Account Transfers
Monthly Service Charge
Other.
(Please specify here
or on attached page)
Other BankingServices
Lockbox Service
Water Bills
Vehicle Licenses
Indicate number of days when
monthly statements will
be provided
Type of Instrument to be
utilized for overnight
investment of Excess Funds
Estimated
Annual Volume
Bid Charge Annual
Per Item Service Char es
Total Estimated Annual Cost
days, after end of month&
Term of Contract: November 1, 1988 through October 31, 19919 with option to renew,
as set forth within this contract,
I Noll �. mw "W
Name Submitted by: (Signature)
Street
City,- State, Zip Phone Number
VILLAGE OF MOUNT PROSPELi
INSTITUTION SUBMITTING PROPOSAL
Degositor Services,
Account Maintenance:
Checks Paid
Items Deposited
Returned Checks (NSF)
Stop Payments
Wire Transfers -
Incoming
Outgoing
Inter Account Transfers
Monthly Service Charge
Other:
(Please specify here
or on attached page)
Other Banking Services
Lockbox Service
Water Bills
Vehicle Licenses
Indicate number of days when
monthly statements will
be provided
Type of Instrument to be
utilized for overnight
investment of Excess Funds
Estimated
Annual Volume
Bid Charge
Per Item
3611,000
1 2 O0
Total Estimated Annual Cost
Annual
Service Charges
days, after end of month.
Term of Contract: November 19 1988 through October 319 1991, with option to renew,
as set forth within this contract*
N miow MM . ......... ... .....
N ame
Street
City,- State, Zip
Submitted by. (Signature)
Phone Number
Village of Mount Proropec
Mount 1 p 'Illinois
INTEROFFICE MEMORANDUM
T0: Village Manager
FROM: Director Public Works
DATE: June 23, 1988
SUBJECT: Schoenbeck Road
Rand Road to Camp McDonald Road
Jurisdictional Transfer
This past spring, the developer for Lexington Builders has been
involved with negotiations with the Cook County Highway Depart-
ment
epart-
ment for the realignment of Schoenbeck Road at the intersection
of Rand. This realignment of Schoenbeck was part of the consent
decree with the developer to build his proposed complex.
Standard County requirements on realignment dictate right-of-way
f-wa
g Y
dedication would have to be considerably wider than the developer
was willing to provide.
I received a letter from the Cook County Highway Department on
May 19 whereby their chief engineer for the Transportation and
Planning Bureau recommended that the Village of Mount Prospect
consider acceptance for the maintenance and the jurisdiction of
Schoenbeck Road from Rand Road to Camp McDonald Road. This ac-
tion would then leave all permit processes under the jurisdiction
of the Village of Mount Prospect.
On June 1, I replied to the Cook County Highway Department with
some of the criteria of our development code that would have to
be met before we could be in a position to recommend acceptance
of jurisdictional transfer.
On June 21, I received another letter from the Cook County High-
way Department whereby they would agree to widen Schoenbeck Road
from Camp McDonald Road to the entrance of the proposed develop-
ment using the same pavement width as the developer proposed to
put in to Rand Road. In addition, Cook County,will agree to
install curbing, enclosed storm sewer and using the pavement
design criteria that we have requested. They did state that
County policy is that they would not provide street lighting,
right-of-way trees or sidewalk.
Memorandum to
re Schoenbeck
June 23, 1989
Page Two
tlage Engineer
ad, Rand to Camp McDonald
I believe this offer is fair and
should be considered for
accept-
anc . It is my understanding of
the consent
decree that ,
if the
developer does not receive the necessary
highway permits from
Cook County, he will not have
to improve
the section
of the
roadway in the manner which was negotiated. In this
lightq a
jurisdictional transfer of this
approximate
one-half mile
stretch
of roadway would be in the best
interest of
the village*
e 1-1 r- be r't L W s
Director Public Works
HLW/td
c w/attach: Village Engineer Chuck Bencic
O 0 040 1 W. OU N N 9 6 Proold*41
00419 of Com ll comooftsilooke4ris
May
pw 19 1988
16.0 .,4
YNTY PF C'Q,Q*
DEPART, EN't-OF HIGHWAYppm kS
"o-NORT.1f,di�%RK STRUT
."'.4 "1
CHJC40,0,ilUj
00,802
OFFICK, es The *UPS RINT KNDOINT
V -t. �-r
%A:
MARCO DOMICO. ChAlroom
o"o00000,11100 00 Ro*dO &Ad Oridgles
w
w
9 i , ur q,
' m
8
,
ir. Robert L. Hedrick g Cook County Department of Highways
June i. 1988
Page Two
y.
�r
Please advise
to your acc t ce of the
fro r Head to Villagestandards. a c
Schoenbeckc
t ' proposed ur e,dtontransfer have been resolved, it � � �" intgut ,recommend cPtak
e a
an agreement between Cook County and the, ll n
this u there ar,e
any questions cne or the need to have a meetingt1o, discussthe, est le
contact me,
Sincerely,
i
e lie'
rt Le
Director Public 'Works
44 1 .4 ,
Ak,
COUNTY OF COOK
DEPARTMENT-�10,HWAYSti
'sip; 0"'ING
a it 00102 W. ou"Ift president COUNTY..',,
a *air# of Caw 1; 4 0 0 MIS sionoto 118 NORTH CLARK STRUT
CH1;:AG060602
OFFICE of 1%* 101UP1101INTI NDIAT
June 21, 1988
MARCO DOMICO, Chairman
�ornmfile,* on Rosa$ and Bridges
Mac. Herbert L. Weeks
-n-ir-ecfor of Public, Wbxkj6
Vil "w- Of HxVit Prospedt
11 so P r Street
Mount Prospect Illinois 60056
Re:
Ped Road to McDonald Road
Dear Sir:
ill I I I I
If we carlmot reach, agr... . 11 I along these 1 this involvement will have to b
hmd as a peradt item. i
0
For, H. Golterman
of fflowyl-
Cook County, Illinois I
WIN
11111111060
ES
. ........ .
Mr. Chuck Bencic
Village of Mt. Prospect
100 South Emerson Street
Mt, Prospecto Illinois 60056
RE: Old Or -chard CountrY Club Villag�,--
Letters of Credit
Dear Chuck:
Thank, you for meeting with me ,last Friday to discuss plan approval and the above
referenced,- As di,scussed, Lexington Development Corporation is proposing to provide
4 two types of letters of credit. The first
Impro,vement, guarantees, ,to 'the fbm, of'
improvements which will be issued for a
t,ype, will be, designed rvate
to guaantee pri
0
period, of one (1) year, and al -I improvements will be done within that one year
nd type will, be, designed, to guarantee public improvements which
period. The, o
sec
w 11, 1 be issued for a period, of' two (2) years.
tee to cover pri,
,The, guaran vate, i"mprovemtents will be divided into two phases. The
phases will be, done as', per the, approved engineering plans and further divided into
im rovemen't categories,* our proposed categories are: Detention pond, earthwork,
,P ol ( including rip -rap), concrete
sanitary, sewer, stom, sewer, water,, eroion contr
,s*
asphaltpaving (InclWes street, lights and retaining walls). At the time each
category , is, properly installed, the draw down procedure per category will begin. At
1�
'the ti'me of' final, acceptance of these, improvements, it is Lexington's intent to
p
roviie, a maintenance, letter of cre
d dit equal to 10% of the agreed value of
ements for, a, peri
od of one year. A letter of credit will be provided by phase
improv
and reduced by category#
'.
od 4.nl,.-,o I'mprov
improv
1 �ALe to cocovrc..L p;bI i emer-4,tz will be d,
categories* These categories are Schoenbeck road, 1*mprovemeent s "inc luda" ng o f f s. i te
water line extension and Schoenbeck street lights), 50% of the street light costs at
Rand Road and the sidewalk extension on Camp McDonald Road ($50,000). Once again,
at the time each category is properly installed, the draw down period will start,
and once final acceptance has been issued, a maintenance letter of credit will be
, a , . 'b, I
provided equal, to 10% of the category values This maintenance ond w*11 be i',n
effect for two years. An exception to this bond period is, If the CWnp McDonald
sidewalk is not done within this time period, and the village a-ey hold this bond
amount for a maximum of five ( 5 ) years. Also, if the Rand Road street lights are
not installed within the two year time period, the village may hold the category
amount for a maximum of 10 years. The guarantee amounts and time periods for Rand
road lights and Camp McDonald sidewalk are as per the consent decree and would not
involve a maintenance bond unIess Lexington performs the installations
1156 West Shure Dente eklington Heights, Winois 60(XA,0312/253-9770 Wricer's Direct Dial
Mr. Chuck Bencic
June 10, 1988
Page Two
Please review this information and contact me if you have any .concerns . I will be
confirming this proposal and proposed amounts (previously submitted) by mid week of
June 13th. At that time, I will begin assembling the letter of credits for public
improvements and Phase I private improvements. As usual, your cooperation is
greatly appreciated.
W
Sincerely,
D 10
Land Development Engineer
cc:, Rick Piggott
Mike Janonis�O�'
...............................
..... . . . ...........
0 11W no N M 0 11"No"IMINNIN I@"",
LE,Xl,�
May 26, 1988
May
Village of mts Prospect
100 S. Emerson
Mt. Prospect IL 60056
Attention: Mike Janonist Assistant Village Manager
RE 0* OLD CWHAIRD CONUM CLUB VILLAGE - MASS GRADIN&
Dear Mike:
L i
on behalf of Lexington DevelopmentCorporatJont I westing permission
to 1""m.ediately 'beg, in topsoil striipppi,r4, andModel Area,mass grading at the
above referenced projects All earthwork will be done in accordance with
Village codes and work coordinated with Village staff*
Your cooperation is greatly apprec][ated-a Please contact me if you have
any questions or reqtAre anY I ireformation.
S
IL
k D#
Land Development Engineer
cc: Richard Piggott
Scott Schoerdke
1156 West Shure Drive *Arlington Heights, Illinois 60004 0 312/253-9770 Writer's Direct Dial
ES
...... . ..... ....
. . . . . . . . . . ........... . . ................
.... . .... .. .. ..... ....
May, 81, 1988
Mr. Mike Janonis
Assistant Village Manager
Village of Mt. Prospect
100 South Emerson
Mt. Prospect, Illinois 60056
RE Old Orchard Country Club Village
Subdivision Plat
Dear Mike:
As discussed, until negotiations are completed between the Village and the County
regarding maintenance of perimeter county roads, the above referenced subdivision
plat cannot be approved by the Village Council. Due to the unique situation created
beyond our control, Lexington Development Corporation is requesting permission to
commence construction of improvements. Specifically it would *include mass grading
and required work in order to proceed wit --h construction of our Model Complex.
All construction will be done in accordance to your ordinances, codes and approved
plans. Commencement of work will not start until the village permits are obtained.
Please do not hesitate to contact me if you have any questions or if I can be of
further service in accomodating a decision.
Sincerely,
k
od D '0
Land Devel'bpment ineel
MDH/jaf
cc,. Rick Piggott
Scott Schoenike
6
1156 Wen Shure Driver Arlington Heights, Iffinois 60004# 312/253-9770 Writer's Direct Dial
------- . .. . ...... .....
ES
.... ........
. . . ...... .
May 31, 1988
Mr. Mike Janonis
Assistant Village Manager
Village of Mt . Prospect
100 South, Bnerson
Mt. Prostl Illinois 60056
RE: Old Orchard Country club Village
Guarantee for Private Improvements
Dear Mike:
is no
In rev•iew of your ordinance and development codes, it appears ' that there blic
private irovementse Due to the semi-public
specific guarantee,
requirement for I mp
nature ofon'-site street utilities and.detention basins, Lexington Development
0, preWed 'to issue an irrevocable letter of credit equal to estimated
CorporatIon is
construction, enginplus 15%.eeringt surveying, and public fees
Because of the private nature of the landscapings and due to the many Village
controls incorporated by the related consent decree, Lexington Development
•ng a letter of credit for
Corporat,i,on is requesting cons I derati,on for not providi
ver been
ss of the ordinances, it has ne
landscape const tion. Duet the vaguene
contemplated to do so.
As discussed with your engineering staff, private improvement letters of credit will
be held for a one year period. Please contact me should you need any information
regarding our guarantee of these improvements*
MDH/jaf
cc: Rick Piggott
1156 West Shure Drive e Arlington Heigh is, Illinois 60004# 312/233-9770 Writcr*s Direct Dial
H040A L VWkft
Deputy Dk*acW
01611 R Ander
W&1W s4witilmdent
JG"Y W mcwwh
Street suW11114iluk"
MWVYn L Both
Forestry &s$Wjnt#AdA"
SWUJV& &C FOtpcs
ctwum 4� Sanwa
AdMWWWWO Alda
Egz&WM E lqonw
Mount, Pros.pect Public Works
pePartment
I I Be Pine stresu mount Prospects Ininoin s0056
"U crry U"
Phone 312/a7O.5640
June 1, 1988
Cook County Department of Highways
118 No Clark Street
Chicago* Il. 60602
Attn: Robert` Le,Hedrick
Re: Schoenbeck Road
Rand Road to Camp McDonald Road
Dear Sir;
In your, letter of May, 1,9,0 19'ag you recommended that
Pthe Village of Mount
rospectc
aew'OP't maintenance and Jurlsdicti= of Schoenbeck 'Road een
Rand, Road and Camp McDonald Road, betw
To cons'ider-your recommendation we would ne*d they rout u
; roadwAbghp t
ge ,o
villastandards. this would Include, the f'0110wing criteric,
A. 40 feet backawtoemback of curb r
curb aoadway (371 Pavement plus BE 6--12
nd guttor).
B. Enclose storm, newer full, distaur.0 of
, roadway,,.
Co Structuralnumbor of LO onro"Way construction(
one inch of surf-
ace, two inches of binder mW, with 'Ithor a Six inch base of BAN
or fourteen inches of CA6 Stone),
Do Our code requires sidewalks on
1E. Street lights are required a both sides of roadway.
Sections. t Intersections, plus at 300 foot
Po Parkway tre*s are required on both sides of roadway at 40 foot
spacings,
developer is p,resently interested lu building Sever
dwelling Unit#, 0 S 11 o4,1 multj�ftfamjly
"a the, WeSt, Side of cl Oanbock Roa4o Prviding he receives
to
the necessary permits, his plan, is, ' ocgte Schovibeck, Road as,
0 rol
SOCta with 'Rand, Road. in sdditiou hi
nm plans, a inter
how that be, will do eloMe
Wideing of, the, existing roadway to, a point approximat ly
the intersection of, Rand,, Roade 1100feet north of
There 'remains, approximately 960 feet to the
south, edge of p&v#,,=,Out At C"P McDonald Road, hich would be a narrow road,
It iw
o projoeted that th,Ore, will be, further, development to the, east side of
S,choeub#ckRoad,, tit 4, future, date so the, 40 foot,, width roadway
distance IS necessarythe entire#
Village of Maunt Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER JOHN FULTON DIXON
FROM: ASSISTANT TO THE VILLAGE MANAGER -SPECIAL PROJECTS
DATE: JULY 89 1988
SUBJECT: CURBSIDE RECYCLING PROPOSAL
The Village has received a proposal from Browning-Ferris Industries (BFI) for
curbside collection of recyclable materials from single-family homes in Mount
Prospect. A copy of the BFI proposal and cover letter are attached.
BFI proposes to collect, three recyclable materials (newspaper, metal, -glass) at a
cost of $1.00 per month per single-family household. One-half of the revenue from
the sale of the recyclable s would be returned to the Village.
The Villa g,e would be required to purchase the three -bucket recycling container at
an approxi mate cost of $15 per household.,
The BFI proposal has been submitted to the Villages of Mount Prospect, Palatine,
Hoffman Estates, Streamwood and Carpentersville. Staff representatives from these
communities have met twice to discuss the proposal. We are now at the stage
where we are asking our Village Boards whether they will support curbside recycling
and to authorize their staffs to continue to explore the proposal.
BALEFILL AGENCY POSITION
The community representatives met with Bill Abolt of the Northwest Municipal
Conference to determine the Balefill Agency's plans for recycling and how the BFI
proposal could be integrated. The member communities of the Bale'fill Agency have
decided to encourage local recycling programs. The Agency has not received
direction to adopt a regional collection system. The Agency will work to
coordinate local programs and has committed to offering incentives to communities
that reduce their waste stream through recycling and composting.
COST ISSUES
With 11,844 single-family households in the Village, the BFI proposal would cost the
Village over $142,000 per year. The cost for the first year would be less due to
the gradual phase-in of the program.
The proposal should be, consIdered without placing too much emphasis on the cost
savings due to recycling rev nue. This revenue will vary based on market prices
and program partic,lpattono' The savin,gs to the Village will be long-term by
extending local landtill, ti'He, possibly preventing severe increases in future contracts
and recovering, inc entiVes from tlefill Agency.
The Village would' be require,d to purchase three buckets, per household, at a cost; o,f
$5, per biuckiet or$15 peir household. The Village may be able to rec'elve, a, State
grant: for, one-half of thecost of thhe buckets.. I believe a one -bucket systemwould,
be less costly, to purchase anA more convenient for the res,'Ident# A, one -bucket
system would have to be negotiated with BFIO
The Village would have to pay for materials to promote recycling and inform
res,idents about the program. The Illinois Department of Energy and Natural
Resources recommends an expenditure of $1 per household for promotion.
The Village, would have to aggressively enforce an anti-scaven,ger ordinance that
would, prohibit the theft of recyclables. Oak Lawn has found that thett not only
.,
reduces recycling revenue burt, discourages restWent participation
ov shment of programs
The proposal does not appl,y to multi-farnily complexes. Estabil
in apartment and condomi-ni,nd,lords
,um complexes would require cooperation from la
I have found extre'me'ly'
and condominiium associattons which, other com1m,unit1es
dif f icult .
BFI has an automatic rate modification clause which Is linked to the
increase/decrease in the Consumer Price Index and Gasoline Index. It is likely that
this could increase the rate paid by the Village in the future.
ALTERNATIVES
There are a number of alternatives the Village could choose:
1. Do nothing. Encourage residents to recycle at the FSC Recycling Station
on South Busse Road*
2. Establish more drop-off sites in the Village.
3. Proceed with curbside recycling and direct staff to work with the other
BFI communities to negotiate an agreement with BFI.
The staff' would like direction from the Mayor and Trustees on whether to continue
topursue the curbside recycling, proposal or one of the other alternatives listed
above.
MICHAEL I STEKLAC
MJS/rcw
attachment
Waste,
M S
BROWNING -FERRIS INDUSTRIES
June 3, 198 8
Mr. John Dixon, Village Manager
Village of Mount Prospect
100 South Emerson
Mount Prospect, Illinois 60056
Dear Mr. Dixon,
Per our previous conversation regarding weekly curbside
Recyclable Materials Collection, the enclosed is submitted for
your review and consideration.
The proposal in brief offers once weekly curbside collection to
every residential unit in the Village of pre -selected Recyclable
Materials. The direct cost of this service to the Village is
$1.00 per residential unit per month for up to three (3)
recyclable commodities.
The Village to purchase and furnish to each resident a container
for each commodity to be collected. Approximate cost of each
container is $5.00. Three commodities requires three containers
at a cost of approximately $15-00 to the Village for each
resident. There is a State grant available to the Village to
re -coop the cost of the containers. (Request for grant package
attached).
Village to receive 50% of the revenues from the sale of
recyclable commodities collected from Village residents.
The pilot plan will start with 1,000 contiguous residential units
within the Village.
Using the figures from the WASTE AGE/May 1988 article HOW TO MAKE
A VOLUNTARY PROGRAM WORK,, (LOWER PORTION OF PAGE 102), the
following rough estimates were arrived at.
First premise is that 45% of the 1,000 homes provided containers
in the pilot project will voluntarily recycle with out
additional prompting.
Second premise each residential unit has a family of two.
Newsprintr esti 0 mate 100 pounds per person per year.
100# Newsprint/yr. x 2 persons x 1,000 residential units - 2r000
pound/ton X 45% initial residential cooperation 12 months/year X
current price of $36.00 per ton = Estimated $135112 mo./Gross.
Metal, estimated 67.5 pounds per person per year.
Aluminum estimated to be 50% of the metal = 33.75#/person/yr-O
33.75# Aluminum/yr. X 2 persons X 1,000 residential units X 45%
initial residential cooperation 12 months/yr, X current price of
.45� per pound estimated $11,39.06/mo. Gross*
Glass, estimated 82.5 pounds per person per year.
82.5# Glass/ r. X 2 persons X 1,,000 residential units X 45% initial
residential cooperation TI, 12 months/yr. X current price of .02� per
pound = estimated $123.75/mo. Grosse
The estimated gross revenue from the three commodities totals:
Newsprint $ 135.12/mo.
Aluminum $ 1,139.06/mo.
Glass $ 123.75/mo.
Gross Revenue $ 1,397.93/mo.
Revenue Split X 50%
Village Share $ 698.97/mo.
This f igure is an unsubstantiated very rough estimate based on
initial residential cooperation of 45%. The lack of statistical
information makes its impossible to project with any degree of
comfortable reliabilitys
Enclosures ( 5 )
1,,,, Combined BFI Proposal and form of Agreement.
20 State Grant Request Package.
30h Latest BFI Annual Report,
4. WASTE AGE/May 1988 article HOW TO MAKE A VOLUNTARY
PROGRAM WORK, (Source of figures for revenue
stration).
5# BFI brochure on Curbside Collection of Recyclables
Sincerely,
Thomas M. Kleczewski
District Manager
PROPOSAL FOR RESIDENTIAL
ft
41 MAI,& N M ff 6- On D CO Y
Browning-Ferris Industries of Illinois, Inc. hereinafter referred to
as 11BFI11 proposes to the Village of Mt. Prospect 11 Illinois
hereinafter referred to as the "Village" a pilot plan to collect
recyclable materials from a contiguous section of the Village
containing One Thousand (1,000) residential units. Within 90 days
of start up, the Village and BFI to agree on a schedule to phase in
the remainder of the Village. All single family residential units
in the Village to have curbside pickup of Recyclable Materials by
the first day of the thirteenth month from start up,,
ff�age
1.00 DEFINITIONS
1101 Village
1.02 Commodity
1.03 Container
1.04 Contract Documents
1.05 BFI
1,06 Disposal Site
1.07 Garbage
1.08 Hazardous Waste
1.09 Producer
1110 Recyclable Materials
I'll Residential Refuse
1.12 Residential Unit
1.13 Rubbish
2,00 SCOPE OF WORK
2.01 Excused Performance
3,00 TYPE OF COLLECTION
3.01 Service Provided
3.02 Location of Containers for Collection
4.00 OPERATION
4.01 Routes of Collection
4.02 Holidays
4,03 Complaints
4,04 Collection Equipment
4.05 Office
4,06 Hauling
4.07 Delivery
-4-08 Notification
5.00 COMPLIANCE WITH LAWS
6.00 EFFECTIVE DATE
9.00 TERM
10.00 INSURANCE
11.00 BASIS AND METHOD OF PAYMENT
11.01 Rates
11-02 Modification to Rates
11.03 BPI Billing to Village
11-04 BFI Payment to Village
12,00 EXCLUSIVE CONTRACT
13-00 OWNERSHIP
Page 2 of 12.
1.00 DEFINITIONS
Vi I I
1.01 Mt. Prospect Illinoisp
1.02 Commo4jLt
.y - A Commodity is a material that can be
sold in a spot or future market for processing and use or
reuse. Each Commodity shall retain its own identity and
be kept seperate.
1.03 Contai"ner - A receptacle designed for the purpose
of curbside collection of recyclable materials. The
receptacle shall be one made of fiberglass or pidstic
that has been accepted by other villages with experience
in curbside recycling. Village to provide each resident
a container for each commodity that is to be recycled.
1.04 Contract Documents ***, BFI Is Proposal, General
Specifications, Contract and any addendum or changes to
the foregoing documents agreed to by the Village and BFI.
1.05 BFI - Contractor performing Recyclable Materials
collection and delivery under contract with Village.
1.06 DiLspqsal Site- A refuse depository including but
not limited to, sanitary landfills,, transfer stations,
incinerators and waste processing/seperation centers
licensed, permitted or approved by all governmental
bodies and agencies having jurisdiction and requiring
such licenses, permits or approvals to receive Garbage
and Refuse for processing or final disposal.'
1.07 Gar�)�e All kitchen wastes including cans,
bottles, household food, accumulation of animal food and
vegetable matter attendant, on the preparation, use,
cooking and serving of food.
I'l1-08 Hazardous Waste - Waste, in any amount, which is
,defined, characterized or designated as hazardous by the
United States Environmental Protection Agency or
appropriate State agency by or pursuant to Federal or
State law,, or waste, in any amount, which is regulated
under Federal or State law. For purposes of this
Contract, the term Hazardous Waste shall also include
motor oil, gasoline, paint and paint cans.
1109 Producer - An occupant of a Residential Unit who
generates Residential Refuse and Recyclable Materials and
places commodities at the curb prepared for recycling-,
1110 Recyclable Materials - Those commodities which are
collected under this Contract which shall include
newsprint, glass, metals or any other commodity selected
by the Village.
Page 3 of 12 G
1.11 Residential Refuse All garbage and rubbish
generat'ed by a producer at a residential unit.
1.12 Residential Unit- A single family unit within the
corporate limits of the Village. A Residential Unit
shall be deemed occupied when either water or domestic
light and power service are being supplied thereto. A
condominium dwelling, whether of single or multi-level
construction, consisting of four or less contiguous or
seperate single-family dwelling units, shall be treated
as a Residential Unit, except that each single-family
dwelling _w_ithin any such Residential Unit shall be
counted seperately as a Residential Unit.
1.13 Rubbish - General household trash and refuse,
including ashes, empty cartons, crates., boxes, wrapping
materials, magazines, cloth materials, empty cans,
discarded toys, discarded clothing, discarded furniture -
including beds, springs, mattresses, overstuffed
furniture and other furnituref appliances, bicyles,
sleds, swing sets, tools and comparable items, yard
materials, including leaves, grass clippings, weeds,
Christmas treesr bushes, brush- clippings and 'branch
clippings.
0.11-00 SCOPE OF WORT
(A) The work shall consist of the items contained in
this proposal, including all the supervision, materials,
equipment (except containers), labor and all- other items
necessary to complete said work.
(B) It is the intent under this proposal for BFI to
collect certain source seperated commodities to be
recycled by a sub -contractor who has experience in the
business of processing and sale of commodities. BFI will
not be required to collect comingled commodities or those
commodities which are mixed with trash and rubbish
normally collected by sanitation crews. BFI will notify
the Village of any such address where the residents are
comingling commodities and will tag the containers as
being unacceptable for collection.
(C) In the event that the market for anyone or all of
the commodities designated to be source seperated and
collected drops to a point that the sub -contractor can no
longer sell those materials, the Village will drop that
item from the list of those items to be recycled and will
notify residents of the same.
(D) BFI shall pay to the Village, on a quarterly basis,
50% of the revenues collected from the sub -contractor for
the sale of commodities.
Page
2.01 Excused Performance - Neither party hereto shall
be liable for its failure to perform hereunder due to
contingencies beyond its reasonable control including,,
but not limited to., strikes,, riots,, fires and acts of
God.
kWd%JR1U*
3.01 Service Provided - BFI shall provide curbside
collection of Residential Recyclable Materials to each
Residential Unit one (1) time per week. Containers shall
be placed at curbside by 6:00 A.M. on the designated
collection day.
3,02 Location of Containers for Collection Each
container shall be placed at curbside for collection.
Curbside refers to that portion of right-of-way adjacent
to paved or traveled Village roadways (including alleys).
Containers shall be placed as close to the roadway as
practicable without interfering with or endangering the
movement of vehicles or pedestrians.
r*)UDOMNW1W
4.01 Routes for Collection - Collection Routes shall be
established by BFI. BFI shall submit a map designating
the collection routes to the Village for their approval,
which approval shall not be unreasonably withheld.
Village shall publish at its expense at least once during
each calendar year,, a map of such collection routes in
the newspapers published in the immediate- area. The
published map shall be of such size to clearly show all
pertinent information. BFI may from time to time propose
to Village for approval changes in routes or days of
collection, which approval shall not be unreasonably
withheld. Upon Village's approval of the proposed
changes, Village shall promptly give written or published
notice to the affected Residential Units.
4.02 Holidays - The following shall be holidays for
purposes of this Proposal:
New Years Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
Should one of these holidays fall on a regularl
scheduled collection day, pick up shall be one day lat
from the holiday for the remainder of that week. I
Page 5 o 12.
4.03 C2TP1aJLnts - All complaints shall be given promp
and courteous attention. In the case of alledged misse
scheduled collectionsr BFI shall investigate and if suc
allegations are verified, shall arrange for th
collection of the commodities not collected within 2
hours after complaint is received.
4.04 ColIection BFI shall provide a
adequate number of vehicles for regular collectio
bervice. All vehicles and other equipment shall be kep
in good repair, appearance, and in a sanitary conditio
at all times. Each vehicle shall have clearly visable o
each side the identity and telephone number on BFI.
4.05 Office- BFI shall maintain an office or such othe
facilities through which he can be contacted. It shal
be equipped with sufficient telephones and shall have
responsible person in charge from 8:00 A.M. to 4:30 P.M
on regular collection days.
4.06 Hau � All commodities hauled by BFI shall b
so contained, tied or enclosed, that leaking, spillinq o
blowing is prevented. 4
4.07 Delivery - All commodities collected for deliver
and sale by BFI shall be hauled to a site as elected b
BFI. The charge for delivery shall be included in th
rate set forth in the Proposal for each Residential Uni
serviced by BFI.
4.08 Notification The Village shall notify al
Producers about complaint procedures, sorting, preparin
for collection, regulations and day(s) for schedule
Recyclable Materials collection. The Village shall als
inform the public that cans and bottles to be recycle
are to be washed and the lables removed.
5.00 'COMPLIANCE WITH LAWS
6
BFI shall conduct operations under this Contract in
compliance with all applicable laws; provided, however,
that the General Specifications shall govern--...-, the
obligations of BFI where there exists conflicting
ordinances of the Village on the subject.
6.00 EFFECTIVE DATE - This contract shall be effective upo
the execution of the Contract and performance of suc
Contract shall begin on, "I
BFI shall not discriminate against any person because of
race, sex, age, creed, color,. religion or national
origin.
Page 6 of 12.
NvInD
BFI will indemnify and save harmless the Village,, its
Officers, agents, servants, and employees from and
against any and all suits, actions, legal proceedings,,
claims, demands, damages, costs,, expenses, and attorneys'
fees to the extent resulting from a willful or negligent
act or omission of BFI, its officers, agents, servants
and employees in the performance of this Contract;
provided, however, that BFI shall not be liable for any
suits, actions, legal proceedings, claims, demands,
damages, costs, expenses and attorneys' fees arising out
of the award of this Contract or a willful or negligent
act or omission of the Village,, its officers, agents,
servants and employees.
N 0 RW il
The initial term of this contract shall be for a
year period beginning upon execution of this contract and
ending '( ) years thereafter. At the expiration of
said term, and each renewal term thereafter, this
contract shall be automatically renewed for additional
( ) year renewal terms,, unless either party shall
notify the other party in writing (Certified Mail),, not
less than 60 days prior to the expiration of the current
term, that the notifying party does not desire to renew
this contract for said additional term.
10-00 INSURANCE
BFI shall at all times during the contract maintain in
full force and effect Employer's Liability, Workman's
Compensation, Public Liability and Property Damage
Insurance, including contractual liability coverage for
the provisions of section 8.00. BFI shall provide the
Village with a certificate of insurance. For the purpose
of the Contract, BFI shall carry the following types of
0 6
"insurance in at least the limits specified below:
Workman's Compensation
Employer's Liability
Bodily Injury Liability
Except Automobile
Property Damage Liability
Except Automobile
Automobile Bodily Injury
Liability
Automobile Property Damage
Liability
Excess Umbrella Liability
Page 7 of 12.
Statutory
$ 500, 000
$ 500,000 each occurrence
$1, 0 0 0, 0 0 0 aggregate
$ 5 0 0, 0 0 0 each occurrence
$1,000,000 aggregate
$ 500,000 each person
$1,000,000 each occurrence
$ 500,000 each occurrence
0,000,000 each occurrence
To the extent permitted by law, all or any part of any
required insurance coverage may be provided under a plan
or plans of self-insurance. The coverage may be provided
b BFI'sparent o • o
11.01 Rates - For collection and delivery services
required BFI proposes to perform such services on behalf
of the Village, of the type and quality and in the
manner described, and subject to and in accordance with
the terms and conditions set forth in the Contract
Documents at the rates hereinafter set forth:
Wescription of Service Price of Service
(a) collection of Recyclable $ 1.00 per
Materials at Residential Units month for once a
and delivery as per specification week curb side
per Service Unit per month for pick up.
once a week pick up of one (1)
two (2) or three (3) commodities
(Newsprint, and or metals, and
or glass) .
(b) collection of Recyclable $ 1.30 per
Materials at Residential. Units month for once a
and delivery as per specification week curb side
per service Unit per month for pick up.
once a week pick up of four (4 )
commodities (Newsprint, metals,
glass and plastic).
11.02 Modification to Rates
(A) The fees which may be charged by the Contractor for
the second and subsequent years of the contract hereof
shall be adjusted upward or downward to reflect changes
in the cost of operations, as reflected by fluctuations
in the Consumer Price Index for Urban Wage Earners and
Clerical Workers (All Items) and the Consumer Price Index
for Urban Wage Earners and. clerical Workers, Expenditures
Catagory "Gasoline", bath as published by the U.S.
Department of Labor, Bureau of Statistics. As of the
last month of the first year of the Contract and every
twelve months thereafter (the "Rate Modification Date") ,
the fees shall be increased or decreased for the ensuing
twelve month period in a percentage amount equal to 100
percent of the net percentage change of the All Items
Index plus 10 percent of the net percentage change of the
Gasoline Index.
All percentage changes are to be computed as the
difference between the index value for the first full
month prior to the commencement of the Contract and the
index value for the Rate Modification Date.
(B) As soon as possible after a Rate Modi--Iffication Date,
BFI shall send to Village a comparative statement setting
out for both the All Items Index and the Gasoline Index
W the index value on the first full month prior to the
corm-nencement of the contract, (ii) the index value on the
Rate Modification Date preceding the date of the
statement; (iii) the net percentage change; (iv) the
composit percentage change equal to the net percentage
change in the All Items Index plus the net percentage
change in the Gasoline Index; and (v) the increase or
decrease in fees which may be charged by BFI on the next
billing date after the receipt of the comparative
statement. The Village shall pay to BFI or BFI shall
credit to the Village, as the case may be, a lump sum
equal to any increase or decrease applicable to that
portion of the current period which has elapsed and,
thereafter, the fees charged by BFI shall be modified to
reflect any change until a different comparative
statement is received by the Village.
(C) In addition to the foregoing, the fees which may be
charged by BFI shall be increased or decreased, as the
case may be, to reflect increases or decreases in the
number and type of Cominodities that BFI is required to
collect. In no case shall the charge be le -ss than that
provided for the basic one (1) Commodity rate
(newspaper).
(D) In addition to the above, BFI may petition the
Village at any time for additional rate and price
adjustments at reasonable times on the basis of unusual
changes in its cost of operations, such as revised laws,
ordinances, or regulations* changes in location of
delivery sites; and other reasons.
11,03 Bi IL IL inq... to, Villaqe, - BFI shall bill the Village
for service rendered within ten (10) days following the
end of the month and the Village shall pay BFI on or
before the 10th day fol -lowing the end of such month.
11-04 BFI, PM, entz to, V',i,ll,a,qe - BFI shall pay to the
Village on a quarterly basis, within ten (10) days of the
end of each quarter, 50% of the revenues collected from
the sub -contractor for the sale of commodities.
Page 9
BPI shall have the sole and exclusive franchise, license
and privilege to provide Recyclable Materials collection
and delivery services from Residential Units within the
corporate limits of the Village*
Title to Commodities that BPI has agreed to accept shall
pass to BPI when placed in BFI's collection vehicle,
removed by BPI from a container, or removed by BPI from
the Residential Unit, whichever last occurs.
CONTRACT
THIS CON RACT, made and entered into this day of
1988 by and between the Village of
Illinois, (hereinafter called the "Village") and Browning-Ferris
Industries of Illinois, (hereinafter called "BFI").
WITNESSETH
WHEREAS,, BFI did on the 'day of -If 1988, submit a
Proposal to provide Residential Recyclable Materials Collection
and Delivery Service within the Village and to perform such work
as may be incidental thereto,.
NOW, THEREFORE, in consideration of the following mutual
agreements and covenants, it is understood and agreed by and
between the parties hereto as follows:
1. BFI is hereby granted the sole and exclusive franchise,
license and privilege within the territorial jurisdiction of the
Village and shall furnish all personnel, labor, equipment .
trucks, (except containers) and all other items necessary to
provide Residential Recyclable Materials Collection and Delivery
services specified and to perform all of the work called for and
described in the Contract Documents.
2. The Contract Documents shall include the following
documents, and this contract does hereby expressly incorporate
same herein as fully as is set forth verbatim in this Contract:
R
a# BFI's Proposal
b. The General Specifications
C. This Instrument
3. All provisions of the Contract Documents shall be strictly
complied with and conformed to by BFI and no amendment to this
contract shall be made except upon the written consent of the
parties, which consent shall not be unreasonably withheld. No
Amendment shall be construed to release either party from any
obligation of the Contract Documents except as specifically
provided for in such amendment.
4. This Contract is entered into subject to the following
conditions:
a. The Contractor shall procure and keep in full force
and effect throughout the term of this Contract all of
the insurance policies specified in, and required by,
the Contract Documents.
b. Neither the contractor nor the Village shall be
liable for the failure to perform their duties if such
10
failure is caused by a catastrophe, riot,, war,
governmental order or regulation, strike, fire,
accident, act of God or other similar or different
contingency control of BFI.
Page 11 of 12.
C. In the event that any provisions or portion thereof
of any Contract Document shall be found to be invalid or
unenforceable then such provision or portion thereof
shall be reformed in accordance with the applicable
laws. The invalidity or unenforceability of any
provision or portion of any Contract Document shall not
affect the validity or enforceability of any other
provision or portion of the Contract Document.
IN WITNESS WHEREOF, BFI has caused this Agreement to be executed
in its name by a corporate officer and the Village has caused
same to be executed in its name by its Village Manager, and its
corporate seal to be hereunto affixed and attested, all being
thereunto duly authorized.
ATTEST:
ATTEST:
BROWNING -FERRIS INDUSTRIES
OF ILLINOIS, INC.
BY:
TITLE:
VILLAGE OF MT. PROSPECT
BY:
TITLE:
Page 12 of 12.
MAYOR
CAROLYN H. KRAUSE 40 *
TRUSTEES
RALPH W. ARTHUR
GERALD L. FARLEY
LEO FLOROS
NORMA J, MURAUSKIS
GEORGE R, VAN GEEM IL AV
THEODORE J, WATTENRERG uillage of Mount P
MANAGER
JOHN FULTON DIXON 100 S. Emerson Mount Prospect, Illinois 600�'�,.J�"" 6
Phone 312 / 392-6000
AGENDA
BUSINESS DISTRICT DEVELOPMENT AND
REDEVELOPMENT. COMMI S S I CSN
Regular l ee t ingr
Wednesday, July 13, 1988
Trustee's Rooms.
VI" lla.g,e Hall
7:30 P.M.
I0
CALL
TO CRIER
II.
ROLL
CALL
III.
APPROVAL
CSP MINUTES
Iv.
OLD
BUSINESS
A.
Discuss Committee of the Whole meeting of June 14
relative to next steps in downtown redevelopment.
process.
Bo
Facade program update.
C.
Northwest Electric expansion plans.
D.
Contact with property owners, tenants, and developers
regarding downtown development.
Va
NEW
BUSINESS
A.
T.I.F. # 1 'Target Area's Status
Bo
Re-examine T.I.F. #1 Redevelopment Plan and Program.
V I .
ADJOURNMENT
* COMMI S S I ONERL
PLEASE BRING YOUR TARES -RING .BINDER THE MEETING,