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HomeMy WebLinkAbout0540_001if on MINUTES COMMITTEE OF THE WHOLE SEPTEMBER 13, 1988 The meeting was called to order at 7:36 p.m. Present at the meeting were: Mayor Carolyn H. Krause, Trustees Ralph Arthur, Gerald Farley, Leo Floros, Norma Murauskis, George Van Geem and Theodore Wattenberg. Also present at the meet'ing were: Village Manager John Fulton Dixon, Assistant Village Manager M,,'J1c,ha01, Janonis, Director of Public Works Herbert Weeks, Deputy Director of Public Works Glen Andler, Finance Director David Jepson and Director of Planning and Zoning David Clements. Also present were three persons from the print media. ETJ 19 The Minutes of the Committee of the Whole meeting of August 23, 1988 were accepted and filed. Trustee Ted Wattenberg stated that it was his desire to see the Village continue to utilize its cable television access channel as a means of keeping the Village's citizens informed about municipal matters. He indicated that this was especially important in the case of seniors and shut-ins who cannot regularly attend Village Board meetings. There were no other citizens to be heard. .... . . . . .... . . ......... I e Mayor Krause briefly reviewed Glen Andler's memo regarding th Sewer Reha tation Program for the Village of Mount Prospect and Prospect Meadows Sanitary Sewer System. Village Manager John Fulton Dixon provided a status report of the rehabilitation work. Specifically, earlier in the summer, three bid were solicited for sewer rehab *11 itation work on the Village -owned sanitary sewer system and four contracts were solicited for the former Prospect Meadows Sanitary Sewer System. The bids received at that time were all significantly higher than the engineers' estimates except for the chemical grouting contracts, In order to remain 'in compliance with the Metropolitan Sanitary District's ICAP requirements, the chemical grouting contract was let and the other contracts were not acted upon* It was the recommendation of the Village Manager that the Village Board take thi (ollowing action at its September 20 Village Board meeting: 0 I - Award contract "B" for instiuform work to the Village's sewer system in the amount not to exceed $278,235 and foi!- the Prospect Meadows System in the amount not to exceed $433,390* 2. Reject contract "All for work to the Village system and re -bid. 3. Reject Bob -O -Link sewer replacement bid and re -bid. It was also noted that the Village had received Information leading it to believe that the Prospect Meadows Sanitary Sewer System was eligible for a Build Illinois Grant of approximately $500,000. This would offset any potential costs over -run in the re -bidding processo was, ta"Vorable. ''S'pec,"Iflic, qpiestjonis 'Included Discussion among Committee members, A, representati'Y''e, why'It was, thought that the bids, would come, "'in lower thls,'t Associates indicated thla,t :at the tai 'me of fhe, o"rigInal bidding, ,from ons and we ry��ing, the''reby some re t tb con't"ract, for 'the sam,e, type, of workt riving up 'prices. "The most rece'nt bild results 'Indicate that prices have come down f signtifica;nth y. Also,, 'Trustee Go,'O&rge Van Geem inquired as to the type o I I * '' "ces, t,he V'Illage, would be receiving from Donohue and Associates. engineehg, szery,l 'ks, G-len Andler Indicated that the contract for e D,*r­c'tor of "Publi'c', W"o:r D' pUtt"y 1, ' I . #1 1 0 sp "' t rues by $10�,,0,00'0 wool resolt 'i,n approri ma 'y 18000 manh'ufs of in, ection se r n, o,t,e d that Donohue' on 'the var"I'l,ous sever rehabil''ita,flion proglams* Mr. Andler a,,,Is,,o ' Village Inspectors were also taking part -'in: t'he, ins coons thereby: reducling the potential cost to the Village. Committee members voted to concur with the recommendation of the Public Works Directors as outlined above. V* OLD PUBLIC WORKS FACILITY PROPOSALS Village Manager John Fulton Dixon reviewed with Commitltee members, 0 the' current t, n e, status of the sale and redevelopment of the 'old' Pulb'l, c Wprks facility ob Street. Mr. Dixon indicated that the Village', 'had rece,ilved onJ y, one response from, a realtor concerning the marketing of the `ga'r'a,g'e' s,i*,t,e,, howe,vor, he expecte'd, that another proposal would be received by week's end. Notwithstandingy it was Mr. Dixon's recommendation that the Village move ahead with the demolition of the annex building at Ten South Pine Street as well as the partial, demolition and removal 'of the', concrete reservoir also located at that p roper't,� * It was Mr* Dixon's recommendation that the concrete reservoir be removed to four feet below grade' tat` than to completely remove the structure because it wasing his expectation that the site would probably be utilized for park because of its small size and irregular configuration. Mr. Dixon recommended that the Board adopt Option A which 'Included the removal of allbuildings and 'foundations for "an amount not to exceed $12,600 and Option B to rem ove the concrc*te reservoir to four feet below street grade for an amount not to exceed -, 28,5000 Initial discussion among Committee members resulted in a consensus that no action be taken at this time. Several Trustees expressed the opinion that removal of the building and reservoir should be coupled with the sale and redevelopment of the parcel. Mayor Carolyn Krause indicated that she was in favor of proceeding with the demolition of the building. She felt that a clean site would be more attractive to a potential developer. Staff pointed out that safety considerations as well as newly proposed regulations regarding the removal of underground storage tanks may complicate the demolition of the building at a later date. Trustee Farley asked if it was possible for the q1te to be used as a commuter parking lot during the interim period before the A property is sold. After continued discussion, it was the consensus of the Committee members to proceed with the demolition as recommended by the Village Manager* V-0 MOUNT PROSPECT PARK DISTRICT REQUEST FOR USE OF VILLAGE PROPERTY FOR STORAGE Village Manager John Fulton Dixon reported that he had received a request from the Mount Prospect Park District for the use of any available storage space the Village may have during the renovation of the Dempster Development Center. Mr. Dixon identified the Bonita Avenue Well Site as a suitable location for Park District storage.. This land is irregular in shape and has no real re -sale or tevelopment potential. Mr. Dixon indicated that as the Public Works Departmen? moved its storage to the new facility, this site would be left largely abandoned and would be subject to vandalism. He felt that the Park District's use of the land would benefit the Village 'in that the property would be policed and maintained 'in a manner that would not be objectionable to the surrounding neighbors, After brief discussion, the Village Board concurred with the Village Manager's recommendation to enter into a lease arrangement with the Park District. ..... . . . . . Mr. Dixon reported that 'it was his intention to bring the 'issue of a revised Comprehensive Plan to the Committee of the Whole on October 11. There were no objections from Board members with regard to this proposed schedule, Committee members reviewed Finance Director David Jepson's memo outlining the current operations of the Finance Department and his recommendations for proposed personnel changes. Mr. Jepson was seeking to hire an Assistant Finance Director in place of the Purchasing Agent that had been approved in the current Budget., Mr,. Jepson was also recommending that a Purchasing Agent be added to next fiscal yea r's budgetO Discussion among Committee members was favorable to Mr. Jepson's request, I was recognized that the Finance Department has been instrumental in identifyin new revenue sources as well as improving the collection rate on 1 existing revenu sources. After brief discussion, Committee members concurred with Mr. Jepson', request and authorized him to immediately proceed with the hiring of the Assistan Finance Director. ADJOURNMENT There being no further business to come before the Committee of the Whole, the meeting was adjourned at 8:37 p.m. Respectfully sub misted, MEJ/rcw MICHAEL E* JANONIS Assistant Village Manager -4- Village of vunt Prospect, Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: JOHN F. DIXON, VILLAGE MANAGER FROM* DAVID M. CLEMENTS, DIRECTOR OF PLANNING AND ZONING SUBJECT: TAX INCREMENT FINANCE DISTRICT #1 PROPOSED EXPANSION DATE.- SEPTEMBER 22, 1988 As you know, the Village Board has expressed an interest in expanding TIF District 41. This expansion is proposed to extend the boundaries of the existing district to Wille Street, one block west of Main Street. Northwest Electric Company is considering a large addition to their facility, and an expanded TIF District could assist with this private sector development, as well as offer an opportunity to consider redevelopment of several obsolete and underutilized parcels in this area, Finance Director, David Jepson, and I have completed a preliminary tax increment and development study in this area. Mr. Jepson's analysis is attached. our findings reveal that redevelopment of this area is financially feasible and desirable, in order to eliminate certain existing conditions that qualify this block as a Conservation Area and eligible for redevelopment with Tax Increment Financing. Mr. Jepson and I believe that a comprehensive redevelopment of this area would not occur without tax increment financing, and that such a plan would contribute to the overall growth of all taxing bodies in the district. The process of amending TIF District #1 to include this area is the same as the original redevelopment plan adoption. This includes preparing a redevelopment plan that addresses all requirements of State Statute and convening public hearings for public participation. If appropriate, the staff and the Business District Development and Redevelopment commission could begin this process and prepare a plan for Village Board consideration. TO: David M. Clements, Planning & Zoning Director FROM: David C. Jepson, Finance Director DATE: September 21, 1908 SUBJECT: Financial Feasibility of Expanding TIF District I 111 Attached are two schedules which I developed to show the financial feasibility of expanding TIF District 1 to include the first block west of Main Street. The first schedule is a Sources and Uses of Funds Statement and the second is a Cash Flow Schedule which shows the expected receipts, disbursements, and cash balance on an annual basis. The analysis shows that over the balance of the TIF period, the funds generated will exceed expenditures by $7289700. There are several basic assumptions that were used to arrive at the conclusions that are presented. The first assumption is that none of the property currently owned by Northwest Electric would be acquired by the Village; the second is that the eight parcels to be acquired by the Village and the resulting redevelopment will be accomplished in two phases or two target areas, the first phase will be put back on the tax rolls in 1991 and the second phase in 1992; and that the total redevelopment will contain 62,300 square feet of retail and/or office space. I have also assumed that the project would be financed by a $1 million bond issue on July 1, 1989. Other assumptions regarding interest rates and costs are notated at the bottom of the Sources and Uses of Funds Statement. One of the other points that should be mentioned is that the area is in dire need of redevelopment. This fact can be demonstrated by comparing the growth of EAV for this particular area from 1977 to 1987. The total EAV for these properties in 1977 was $620,600 (adjusted for the current multiplier) compared to $676,300 in 1987 for an increase of less than 9'10' over the ten year period. In comparison, we use an assumed 4'/0 annual increase for forecasting purposes, whereas the actual increases over the ten year period have been much greater. The overall increase in Elk Grove Township for the 1985 quadrennial was reported at 231.0". I recognize the information that has been put together is based upon assumptions that are subject to change or revision, but I believe this area is ideal for including in TIF District 1. DC J/sm Enc VILLAGE OF MOUNT PROSPECT TIF District 1 - Expansion Sources and Uses of Funds Bond Proceeds $190009000 Interest Income (1) 200,000 Sale of Property ( 2 ) 4319250 Tax Increment (3) 294689400 $41009200 Property Acquisition (4) $ 8629500 Other Costs (5) 2879500 Debt Service (6) 292219500 $393719500 -xcess, Funds (1) Interest income based upon estimated yield of 7.5/"0,'. I]/ (2) Sale of property estimated at 50/0 of acquisition cost. (3) Tax increment is based upon frozen EAV of $676,200 and new develop- ment of 62,300 square feet. The new development is estimated to generate EAV at $30.00 per square foot. The tax rate is estimated at $8.80, (4) Based upon 1988 appraisals. (5) 0/ Estimated at 33/0 of acquison costs. (6) Bond issue dated July 1 , 1989 @ 9. 5110" interest. Interest is capitalized for 2.5 years with level debt service for 16 years. > 43 , +O [O C•? Ci C? C7 � C� Ci O � C� d a CJ CO C= O C� CO CO C� 0 � .-I U 0 co CJ CC CO 0 0 0 0 C! CC O O Ci C3 O D � z C C? 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C� tC r �- r Ro N1 r/1� h�1 MA M"'� M"t M"'t F+n M�1 M► Fr1 }r1 !+�► f+"t Mh M1 Ir"1 r+ 044 'SCS N tiO N N C44 N N N CV tV CV N N N CV hl N CV N Cni C'E'N3TRA,,L BU'SSE'AVENUE P�RO�Pr)�SED T'ol�*Fw E,XPA,NS1,0N �Jwm BUSSE AVENUE m roTav fflllll���Mll # PHASE 1 NORTHWEST ELECTRIC viollage of, 1%...junt Priospea Mount Prospect, 111*1no1*s I INTEROFFICE MEMORANDUM TO: John Fulton Dixon, Village Manager FROM: Karen Guthrie Giet, Cable Television Administrato DATE: September 22, 1988 RE: TCI Although the phone response by TCI has not changed since my first report to your office in May, during the last month, the response of residents has changed. In general, there is more frustration towards the cable operator and towards the Village. Residents view the Village as being incapable of solving this situation. Since the beginning of September, the Division has received 50 individual complaints from residents. The amount is slightly higher when you consider the repeat calls from residents for missed appointments or no return call from the cable operator. The time spent on complaint resolution and follow-up is substantial with an estimate of 50 to 80% of the Cable Administrator's time devoted to complaints. In effect, the Cable Television Division has become another Customer Service office for TCI. Mark Hess, TCI General Manager, has taken some steps to resolve the phone problem. He has hired seven Customer Service representatives, who are now in training, and the Denver office has sent a specialist to review the phone system. He has hired one technician and is having difficulty in finding technicians to resolve his reception problems,, As you are aware, the Village notified TCI of Franchise Violation for inadequate phone service in May, June, July and continues to notify them on a daily basis through complaint reports. At the Public Hearing, Trustee Farley suggested the Village disregard the July notice to the company. To follow that suggestion would place the Village in jeopardy during franchise renewal or possible franchise revocation proceedings.,. Federal law requires that the Village notify the cable operator of Franchise violations and provide an opportunity to cure. The Federal law nor the Village's Ordinance require that the Board institute fines. My recommendations of previous memos are still valid, Place the operator on notice again, recognizing the previous notices; give a specific date for cure; define the result if there is not cure by the date; and develop a customer service ordinance that will address the phone problems with measurable guidelines. The current guideline of "adequate" could be difficult to defend* During the Committee of the Whole meeting, in which the Cable Television Division was reviewed, there was a discussion of the value of having a Village staff member available to the residents to resolve their cable problems. The general consensus was there was a need for this function. The problems displayed over the past five months have proven the Board's decision to be right on target. Attached: September complaints Articles Thursday, September 22-1 1988 . . ........... 'SUBURBANARPORT . . ........... J'I o CabIe complamt b dow, nif S 0 counlcfll 9 BY ELLEN SCHMM,BLIk, 'Herald Hanover Park, Mount Pospect Willrecom.mend whether to pro- - All, DailyStaff Writer Prospect Heights,, Wbeelingand ceedwith the fines Oct.12. Almost. as many �people, reported Park, Ridge. During',1987, a total of 342 oom,plaiints—were filed'I". Specifically, officials, com " ain" P1 a bout Ithe d if ficulty in, gett-in, g, cable television problems in the However, council members and through to TO'by telephone a'nd pastmonth as did during all of Ust, TCI officials credit the increase to about the number of wil to ti,. year, a consortium of towns served by TCI of Jllinois cable company a new awareness of the council and efforts to spur TCI into cor- Stannard's mon,itorlmig of the TO telephone system shows that reported Wednesday,., ve done a wholeyear's work, resting its problems. "It's an issue," said TCI General 56 percent of the time the lines are either busy or there is no answer. this ,month,,"said Carole Stannard, Manager Mark Hess. "There have On calls answered, she has been on executive director of the North- been a lot of news articles, and I hold an average of four minutes west Municipal Cable Council, must, have talked with elig�ht re- and as long as,10 minutes. which has put the cable! company of notice to improve service or, porters. lt`sbeen brought, out more in the open.,"' Hess'said.seven, new operators lt',,rained face collective fines of $1,600 -a Each town except Prospect, are being and others are expected to be hired soon. He said day. In''the past 30 days, 322 new Heights has sent a letter, to formal- ly notify TCI of the action. The the company is alMing to man 20 phone lines during the, peak ora - complai'Wts were, filed with the $200 -a -day fines may be levied ting hours of'10, �to, 5, p,m* council, which, represents Arfing- only, by the mun�'i,e�ipa,,Iit,,'j',es,,holding Also, TCIAs planning to hire, 12' ton Heights, Bartlett, Des Plaines, frant,,hiise agreenen ts.'The council new technical staffers, he said. D"TW Nr O0"LICE `0 E(�UTPMEN'"' DEA1 ER" I �& J. A." 1i I -D I Sea."Ied b.*,! -s will be received lint.J..'L 10:00 a.m. on October A4.n 'Ie al'ice oll!' the V.111age Manager, Mount Frcspect, r1lincis, .for the pujv.-,.-ha=-e of Television I Prodo.-CIt"Lon Equipment, Xaur1*,,-,e Dua-1 C/hanne'l EFX IV (CEL1)j- +.,o upg-rade tlae Village's CWEL 'bode'. P'147 Specify. gat Ions and details may by obtained Jf-rom the Cable. , T11incis. Adm,i'ni.1-=1k-.ra1Uor, 5-5,0 South Eder -mors, Pru-specIC VILLAGE' MANAGER C4eptember 26, 1983 MAYOR CAROLYN H. KRAUSE RALPH W. ARTHUR GERALD L FARLEY LEO FLOROS NOF*AA J. MURAUSKIS GEORGE R. VAN GEBA THEODORE J. WATTENBERG C pect Village of M'�ount PIr a, VL"" MANACM "N FULTON DIXON 100 S. Emerson Mount Prospect,, Illinois 60056 D"TW Nr O0"LICE `0 E(�UTPMEN'"' DEA1 ER" I �& J. A." 1i I -D I Sea."Ied b.*,! -s will be received lint.J..'L 10:00 a.m. on October A4.n 'Ie al'ice oll!' the V.111age Manager, Mount Frcspect, r1lincis, .for the pujv.-,.-ha=-e of Television I Prodo.-CIt"Lon Equipment, Xaur1*,,-,e Dua-1 C/hanne'l EFX IV (CEL1)j- +.,o upg-rade tlae Village's CWEL 'bode'. P'147 Specify. gat Ions and details may by obtained Jf-rom the Cable. , T11incis. Adm,i'ni.1-=1k-.ra1Uor, 5-5,0 South Eder -mors, Pru-specIC VILLAGE' MANAGER C4eptember 26, 1983 Rhone 312 / 392-6000 A G E N D A BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, September 28, 1988 Trustee's Room Village Hall 7:30 P.M.* It CALL TO ORDER Ii. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Facade Program Update B, TIF Area #1 Update C* TIF Expansion Area Update V*1 NEW BUSINESS A. Facade Design - Baird & Warner, 426-430 West Northwest Highway vi. ADJOURNMENT *COMMISSIONERS: PLEASE BRING YOUR THREE*wRING BINDER TO THE MEETING. . . . . . . . . . . MAYOR F 0 CAROLYN H, KRAUSE TRUSTEES RALPH W, ARTHUR GERALD L, FARLEY LEO FLOROS NORMA J. MURAUSKIS GEORGE R, VAN GEEM THEODORE J. WATTENBERG 'V *1111 g lea a f M o U", n t P r o aS P Wam% h c AT: VILLAGE MANAGER JOHN FULTON DIXON 100 S. Emerson Mount Prospect, Illinois 60056 Rhone 312 / 392-6000 A G E N D A BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, September 28, 1988 Trustee's Room Village Hall 7:30 P.M.* It CALL TO ORDER Ii. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Facade Program Update B, TIF Area #1 Update C* TIF Expansion Area Update V*1 NEW BUSINESS A. Facade Design - Baird & Warner, 426-430 West Northwest Highway vi. ADJOURNMENT *COMMISSIONERS: PLEASE BRING YOUR THREE*wRING BINDER TO THE MEETING. M I N U T E S BUSINESS DISTRICT PMENT AN1 REDEVELOPMENT COMMISSION Wednesday, August 24, 1988 0 The regular meeting of the Mount Prospect Business District Development and Redevelopment Commission was held on Wednesday, August 24, 1988. The meeting was called to order at 7:45 P.M. by Chairman Predovich. allI I I ........... . . . . . 0 Members of the Commission present: Irvana Wilks, Earl Johnson, Bart Keljsiwk, Joseph Janisch and Hal Predovich. Also present Di wer- Jnet Hnsen, Executive aa■rector, Chamber of Commerce, Dav Clements, Planning & Zoning Director and Kenneth Fritz, Economi Development Director. Commissioner Eilering was absent. I [01M P%r*KQ Facade Propvram U- "Ate Mr. ri z gave a report on the progress of the current facad I projects. Hearth and Home at 530 West Northwest Highway. translucent green awnings are being installed. S ignage ol Northwest Highway wall has been modified from original design a.,. per the Village Manager's off 'ice, Work should be completed oi the f inal facade with in the next two weeks. Js C. Ll*cht,* 50( West Northwest Highway, has experienced some delays *11 contractors schedules but should be completed within the n..; A. I three weeks time, Kautz Carpets, 730 East Northwest Highway, hai experLenc.ed delays 'in material shipment for awnings and si*gnag( contractor delays. Within four weeks, work should begin on th( alajor facade elements. Baird and Warner) 426-430 Northwewa Highway, 'is getting estimates based on preliminary desi concepts and will shortly be making a decision on the program fo final design approval. Finally, Central Plaza Shopping Center a Central and Main "is underway and should be completed by the en of September, T.I.F. District #1, Tara -et Area 11D11 e'c7ements revie e t e statt No", design alternatives for the property fronting Northwest Highway between Emerson and Main Streets, This is the Village Board's top priority for redevelopment in T.I.F. District #1. Mr. Clements indicated that the two property owners involved are both determined to retain ownership but are willing to consider redevelopment of their properties within certain limitations. To this end, the Planning & Zoning staff proposed two design concepts to be idered as an initial point of beginning for discussions i consi I 1 1 1 1 1 w th the private property owners, To date, these,meetings have not been held and are still pending, Business District Development and Redevelopment Commission Minutes Page 2 Contact with other property owners, tenants and developers regarding downtown development 'in general has continued on an informal basis in the area west of Main Street. Contacts of 3o private owners has been k ad' acent tMain pursued in the bloc Street bounded by Busse on the South, Central on the North, and Wille on the West. NEW BUSINESS M. QAJ ........... Ull db All, Ak All, Am 4^1 All, All AL 4v 46 46 All, wo A* All ow v 4 0MIN All. Ak Mf All►4 Ab MN i 40 'Pill 4w V 10 The meet inwas aa dj ourned t 9 #* 10 P.M. on a mot 'Io gn by Mr. Kelj` I'l 0 0 seconded by Mr. Johnson. The motion to adjourn passed unaniIiusly* ri t z K Economic Developm