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HomeMy WebLinkAbout7. MEETING NOTICES 7/18/06 o R D E R OF BUS I N E S S SPECIAL MEETING Meeting Location: Mount Prospect Village Hall 50 South Emerson Street Mount Prospect, Illinois 60056 Meeting Date and Time: Tuesday July 18, 2006 6:00 P.M. I. CALL TO ORDER II. ROLL CALL Mayor Irvana K. Wilks Trustee Timothy Corcoran Trustee Richard Lohrstorfer Trustee Paul Hoefert Trustee Michaele Skowron Trustee A. John Korn Trustee Michael Zadel III. CLOSED SESSION PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. IV. ADJOURNMENT ***** ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064. Village of Mount Prospect 11 2 E. Northwest Highway Mount Prospect. Illinois 60056 Phone 847/870-5656 BOARD OF FIRE AND POLICE COMMISSIONERS MEETING NOTICE SPECIAL MEETING TIME: July 26, 2006, Wednesday Police & Fire Headquarters 112 E. Northwest Highway Fire Administrative Conference Room, 2nd Floor 6:15 P.M. DATE: LOCATION: AGENDA To Discuss Internal Procedures for the Board of Fire and Police Commissioners (BOFPC) MOUNT PROSPECT BOARD OF FIRE & POLICE COMMISSIONERS r;:<~~tm~ Robert McKillop, Chairman ?- 13 - t'J ~ Date VILLAGECLERKNOTIFIEDBY: ~.t.4AJ ~ ., -/3 -Ob Date: POSTED BY: '=/l1 ~4~ Q() 7//d-(J0 ! Date ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE POLICE DEPARTMENT AT 112 E. NORTHWEST HIGHWAY, MOUNT PROSPECT. 847870-5656. TDD 708392-1269 AGENDA MOUNT PROSPECT FIRE MENS PENSION FUND BOARD REGULAR MEETING Monday, July 17, 2006 Fire Department Conference Room 2nd FLOOR *** 8:30 A.M. *** I. CALL TO ORDER II. ROLL CALL CHIEF FIGOLAH DAVID ERE SAM BAAS JEFF RICKER DON BURGER III. APPROVE AGENDA IV. APPROVE MINUTES A. Regular Meeting, April 17, 200 V. TREASURER'S REPORT A. Approve Treasure's report for April, 2006 B. Quarterly financial report VI. COMMITTEE REPORTS A. MEDICAL COMMITTEE: Don Burger, Sam Baas B. LEGAL COMMITTEE: ChiefFigolah VII. OLD BUSINESS VIII. NEW BUSINESS A. Request by F/F Joseph Vena to be accepted to the Pension fund B. Request by F/F Adam Stuckey to be accepted to the Pension fund C. Elect President for the board D. Elect Secretary for the board E. Discuses hiring an individual to take and prepare the minutes of the Firefighters' Pension Board and to conduct all proceedings for the Pension Board elections. IV. ADJOURNMENT Minutes of the Regular Meeting of the Mount Prospect Firefighters' Pension Fund Board April 17, 2006 I. CALL TO ORDER Fire Chief Mike Figolah called the meeting to order at 8:35 a.m. II. ROLL CALL Present: Chief Figolah Don Burger, Secretary David Erb, Treasurer Mayor Wilks Lisa Angell James Juliano Richard Potter, Becker Burke Cary Collins, Pension Attorney (arrived at 8:40 a.m.) Absent: Sam Baas Jeff Ricker III. APPROVE AGENDA Mr. Juliano, seconded by Mr. Erb, moved to approve the April 17, 2006 meeting agenda. Upon roll: Ayes: Angell, Burger; Erb, Figolah, Juliano, Wilks Nays: None Motion carried. IV. APPROVE MINUTES Mr. Erb, seconded by Mr. Juliano, moved to approve the October 17, 2005 regular meeting minutes. Upon roll: Ayes: Angell, Burger; Erb, Figolah, Juliano, Wilks Nays: None Motion carried. Mr. Burger stated there were several errors in the November 21, 2005 Special meeting minutes transcribed by the court reporter. Mr. Collins stated approval of the minutes with the noted corrections in the court reporter's records would be acceptable. Mayor Wilks, seconded by Mr. Erb, moved to approve the November 21, 2006 special meeting minutes. Upon roll: Ayes: Angell, Burger; Erb, Figolah, Juliano, Wilks Nays: None Motion carried. Mr. Burger, seconded by Mr. Erb, moved to approve the January 16, 2006 regular meeting minutes. Upon roll: Ayes: Angell, Burger; Erb, Figolah, Juliano, Wilks Nays: None Motion carried. v. TREASURER'S REPORT Finance Director David Erb, provided the financial statements for the three (3) months ended March 31, 2006. Mr. Erb stated the market value of the Fund's portfolio was $38,726,719. He also reviewed the income statement, schedule of disbursement, summary of investment activity and schedule of investment holdings for the first (1st) quarter of 2006. There was a brief discussion of SB 2740 that if passed will regulate the accounting of municipal contributions to the pension fund. The proposed law is in response to the failure of some municipalities to fund the pension. It was noted, the Village of Mount Prospect contributes approximately one (1) million dollars annually to the pension fund. Mayor Wilks asked about the Illinois law passed in January of this year prohibiting the investment or deposit from the retirement system or pension fund to certain entities doing business in or with the government of Sudan. Mr. Potter responded, as long as no new money is invested or dividends reinvested the Department of Professional Regulations will, for at least 2006 consider this a "non-investing" pension fund. Mr. Potter will begin researching separate account managers for investing pension funds. Fire Chief Figolah, seconded by Finance Director Dave Erb, moved to approve the recommendation to make no changes in equity managers until January of 2007. Upon roll: Ayes: Angell, Burger; Erb, Figolah, Juliano, Wilks Nays: None Motion carried. Fire Chief Figolah, seconded by Finance Director Dave Erb, moved to approve the reinvestment of dividends from the equity manager accounts and investment of new funds to the Illinois Public Treasurer's Investment Pool (IPTIP) . Upon roll: Ayes: Angell, Burger; Erb, Figolah, Juliano, Wilks Nays: None Motion carried. Mr. Juliano, seconded by Mr. Burger, moved to approve the financial report for three (3) months ended March 31,2006. Upon roll: Ayes: Angell, Burger, Erb, Figolah, Juliano, Wilks Nays: None Motion carried. Following approval of the first (1 st) quarter financial report the Board resumed their discussion of investment options in lieu of "reinvesting" in equity accounts. Mr. Rick Potter reviewed the March 31, 2006 quarterly flash report and one (1) year performance. He stated the overall return in equities was good. · Bond Managers Negative Market Value · Equity Manager · International Equity Manager Good Returns; higher than S&P 500 Index Very good returns Fire Chief Figolah suggested Mr. Erb research the use of a "Sudan free" account for reinvestment rather than the IPTIP. Fire Chief Figolah indicated the Police Pension Fund Board is investing in such an account; Mr. Erb stated he would research and contact the Police Pension Fund Board for additional information. Mr. Erb, seconded by Mr. Juliano, moved to approve the 151 quarter, Quarterly Flash Report dated March 31, 2006. Upon roll: Ayes: Angell, Burger, Erb, Figolah, Juliano, Wilks Nays: None Motion carried. VI. COMMITTEE REPORTS MEDICAL There was no medical report. LEGAL There was no legal report. VII. OLD BUSINESS There was no Old Business. VIII. NEW BUSINESS The Pension Board took the following actions to approve the acceptance of Firefighter Matt Woleben, Firefigher Steven Slobe and Firefighter Eric McMahon in the Firefighters' Pension Fund. Mr. Erb, seconded by Mr. Juliano, moved to approve the acceptance of Firefighter Matt Woleben in the Firefighters' Pension Fund. Upon roll: Ayes: Angell, Burger, Erb, Figolah, Juliano, Wilks Nays: None Motion carried. Mr. Erb, seconded by Mr. Juliano, moved to approve the acceptance of Firefighter Steven Slobe in the Firefighters' Pension Fund. Upon roll: Ayes: Angell, Burger, Erb, Figolah, Juliano, Wilks Nays: None Motion carried. Mayor Wilks, seconded by Mr. Juliano, moved to approve the acceptance of Firefighter Eric McMahon in the Firefighters' Pension Fund. Upon roll: Ayes: Angell, Burger, Erb, Figolah, Juliano, Wilks Nays: None Motion carried. In accordance with the new statute regulating the Firefighters' Pension Fund Board, Mayor Wilks stated she had appointed two (2) members to the Board, Fire Chief Mike Figolah and Finance Director Dave Erb. Mr. Burger then presented the election results for one (1) retiree and two (2) active firefighters. · Retiree Sam Baas · Active Don Burger Jeff Ricker Fire Chief Figolah, seconded by Mr. Erb, moved to approve the election of the new Firefighters' Pension Fund Board effective April 17, 2006. Upon roll: Ayes: Angell, Burger, Erb, Figolah, Juliano, Wilks Nays: None Motion carried. Fire Chief Figolah, seconded by Mr. Juliano, moved for the approval of the term of office for the new Fire Fighters' Pension Fund Board as follows; Baas - 3 years; Burger - 2 years; Ricker - 1 year. Upon roll:Ayes: Angell, Burger, Erb, Figolah, Juliano, Wilks Nays: None Motion carried. IX. NEXT MEETING The next meeting will be held Monday, July 17, 2006, 8:30 a.m. in the 2nd floor Fire Department Conference Room. Item to be discussed under new business will be to consider hiring an individual to take and prepare the minutes of the Firefighters' Pension Board and to conduct all proceedings for the Pension Board elections. Mr. Erb will talk with the Police Pension Board to share in the cost for the hiring of an individual to perform the described tasks for both Boards. X. ADJOURNMENT Mr. Burger, seconded by Mr. Juliano, moved to adjourn the meeting. The motion to adjourn was approved by a 6-0 vote and the meeting adjourned at 9:40 a.m. Respectfully submitted, M. Lisa Angell Village Clerk Mount Prospect Sister Cities Commission 50 South Emerson Street Mount Prospect, Illinois 60056 847.392.6000 AGENDA SISTER CITIES COMMISSION July 20, 2006 Village Hall Community Center, 50 S. Emerson Street 5:30 p.m. I. Call to Order II. Old Business th A. Report on 4 of July Participation – Gary Randant B. Thanksgiving in October – Mary Ann Sibrava 1. Committee Report Commission members provide 10 names to send invites - Commission members buy and fill a table each - th C. Sister Cities 50 Anniversary Concert – Dorothy Kucera Upcoming Meetings: September 21, 2006 ? November 16, 2006 ? MOUNT PROSPECT SISTER CITIES COMMISSION Minutes May 18, 2006 Members Present: Tokiko Blaine Gary Randant Janice Farley John Sibrava Skip Farley Mary Ann Sibrava Lil Floros Judy Thorne Cindy Kiel Rachel Toeppen John Korn Dorothy Kucera Members Absent: Carole Bloomquist Paul Seils Melanie Karsen Adelaide Thulin Staff Liaison: Maura El Metennani The meeting was called to order at 5:33 p.m. by Chairperson Dorothy Kucera. Approval of Minutes Adjustments to minutes of March 16. Farleys were not at meeting. ? 8 commission members and two spouses were present at the French Salon evening. ? Date of potluck dinner should be April 27, the maximum number of attendees was 100. ? Minutes passed as amended. There was a question about the mayor requesting a vice-chair of all commissions. Staff will follow-up on this with the Mayor. Additions to the agenda: Daily Herald Letters to the Editor Community Band Concert – Sept. 11 State Web Site Distributed copies of ordinance and letter pertaining to dram shop insurance to clarify rules. French Salon Report See attached. Pot Luck Dinner Report See attached. Described as “smashing success.” Benefited from Chef Charles Tual lending his talents by cooking several dishes for the evening. People were very impressed to see a real chef there. Some people complained that they had to wait to long to eat, but a lot of people arrived early. There was a problem with the electrical outlets (floor plugs). Thanked Public Works for their help with setting up and clean-up. Thanks to Doreen for her help. Everyone at the Village was wonderful. Suggestion to get a gift for Chef Charles to thank him. Thanked Busse flowers for the centerpieces. The organizers said they would be willing to do it again, and should think about having more events. Suggestion for a cooking show/demonstration featuring Charles. The library is a possible location – they do have a kitchen. State Convention Judy, Rachel and Dorothy attended. Rachel said it was very good for inspiration and generating excitement. There were less people than they expected. It was interesting to compare notes and see what other people are doing. There is space on the state web site for chapter information. There was a seminar on humanitarian relationships. Hanover Park received a grant from Sister Cities International. They did a five-year project with Cape Coast, Africa on AIDS education. The attendees thanked the Commission for covering the cost of registration. Next year the Convention is scheduled for April 20-21 in Southern Illinois (hosted by several small cities). Our group won the award for the best display. Library Display The Commission had a display up at the Library for the month of May. Daily Herald Letters to the Editor One letter from Theodore Wattenberg, former Village Trustee (now a resident of Prospect Heights) saying that Mount Prospect because of its German roots should have a German sister city. Another person (Des Plaines resident) was offended by the suggestion that Germany would be considered. Dorothy stated that this is exactly the kind of attitude that Sister Cities seeks to counter. When the Mayor returns, a letter will be written to the Daily Herald in response. Mount Prospect approached two German Sister Cities for Sister Cities relationship and was turned down by both. Dorothy mentioned the warm, friendly reception our delegation received when they visited France in 2002. Sister Cities International Convention th This year is the 50 anniversary of Sister Cities International. They are asking each community to do something “uplifting” to honor the anniversary, which was formed on September 11. Mount Prospect will be hosting a Community Band Concert on that date. It will be free to the public and held at Lions Park at the Veterans’ Memorial Band Shell. We are asking Sèvres to do the same. th 4 of July Parade Gary Randant and Judy Thorne will coordinate. Maura will handle the flyers. Thanksgiving in October The Sub-Committee consists of: Mary Ann and John Sibrava ? Dorothy Kucera ? Rachel Toeppen ? Gary Randant ? Cindy Kiel ? Judy Thorne ? The Avalon is booked for October 26, and is guaranteed for 125. The price is the same, $18 per person. Programs/Entertainment: have info about students going on exchange. It would be nice to have French visitors. Possibilities include Rotary, Firefighters or Conservatory. Contact will be made with Sèvres to determine if there is a group that would come. Next sub-committee meetings will be June 6 and July 6. A possible entertainment idea is the Mount Prospect School of Classical Ballet. Name Badges The commission is interested in getting permanent namebadges. Judy will get prices. Second Sister City Request Mayor Wilks received an inquiry about forming a relationship with an Italian Sister City. The request was received from a teacher at Prospect High School who has an exchange with Verona. Lil stated that at one time there was a request from a town in Sweden to be Sister Cities and at the time, we said no because we were just starting our relationship with Sèvres. John Korn mentioned that he had visited Sarasota, Florida and they had six sister cities. There could be different degrees of relationships. Rachel mentioned having a humanitarian sister city relationship. Possibly joining in with Sèvres in their relationship with Romania. Or Mayor Daley and the City of Chicago with Amman, Jordan. Dorothy mentioned that she thought there might be grants available for choosing a sister city in the Arab world. Lil thought the Commission would be in for a lot of criticism if they chose a second Sister City and it wasn’t German. The Sister Cities International program Wheelchairs for Peace was discussed, but Sèvres has already been approached about this and is not interested in participating. Dorothy raised the point that the largest emerging population in Mount Prospect is Polish. Lil made the motion, seconded by Gary to respond to the request that we are not considering a second Sister City at this time, but when the item comes up for discussion, we will consider the request. The motion passed. Other Business Rachel asked about having Le Sèvrien translated. John Korn suggested having the students do it. Mary Ann said that it would be very time consuming. Skip had gotten an estimate of $300 an issue for translation. It was suggested that copies of Le Sèvrien be sent to the library so they can have a collection. It was also suggested that we produce a translated version of the video of Sèvres.