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HomeMy WebLinkAbout06/13/2006 COW minutes MINUTES COMMITTEE OF THE WHOLE JUNE 13, 2006 I. CALL TO ORDER Mayor Irvana Wilks called the meeting to order at 7:07 p.m. Present: Trustees Timothy Corcoran, Paul Hoefert, A. John Korn, Richard Lohrstorfer, Michael Skowron. Absent from the meeting was Trustee Zade. Staff members present: Village Manager Michael Janonis, Public Works Director Glen Andler, Village Engineer Jeff Wulbecker, Public Works Project Engineer Chuck Lindelof, Public Works Administrative Superintendent Jason Leib, Community Development Director William Cooney and Village Clerk Lisa Angell. II. MINUTES · April 25, 2006 meeting minutes. Trustee Korn, seconded by Trustee Skowron, moved to approve the April 25, 2006 meeting minutes. Trustee Lohrstorfer abstained. The minutes were approved. · May 9, 2006 meeting minutes. Trustee Corcoran, seconded by Trustee Hoefert, moved to approve the May 9, 2006 meeting minutes. Trustee Lohrstorfer abstained. The minutes were approved. III. CITIZENS TO BE HEARD None. IV. MAPLE STREET PARKING LOT - PARKING ACCOMMODATION REQUEST Village Manager Michael Janonis presented the request from Mr. Ramesh Gandhi, President of the Mount Prospect Townhome Association regarding the parking agreement between the town home association and the Village of Mount Prospect. Mr. Gandhi has, on behalf of the association, requested the Village establish a pro-rated system for the Maple Street Parking tags so residents and related parties of the townhome association can purchase parking privileges for only the months needed between April and November of each year. To accommodate the request for the pro-rated system, Mr. Janonis stated the agreement would have to be renegotiated. If the agreement is reopened to allow for the pro-rated option staff is recommending the fee for parking also be adjusted to reflect the recent increase in fees now charged in the commuter lot, $1.50 per day. The annual cost under the existing agreement is $120, approximately 50% of the actual current cost to commuters. Mr. Gahndi thanked the Village Board for considering his request. He stated the intent of the request was to assist those families with college age children who only need parking privileges for a limited time during the summer rather than the full eight (8) month period. In support of Mr. Gahndi's request to incorporate a pro-rated system, the Village Board recommended the parking agreement include an adjustable fee structure based on the 1st day of the month parking usage begins, through the end of the agreement period. The Village Board also concurred with staffs recommendation to increase the annual rate for the parking privileges. However, in discussing an appropriate fee increase the Village Board took into consideration that per the agreement, parking is only permitted during non-peak hours; 7:00 p.m. to 7:00 a.m. Therefore, a fee of $.75 per day was recommended. In reaching consensus in support of the pro-rated fee structure and a $.75 per day fee, the parking agreement between the Village of Mount Prospect and the Mount Prospect Townhome Association will be presented for Village Board action at the June 20, 2006 Village Board meeting. V. PROPOSED DEVELOPMENT CODE MODIFICATIONS/FEE IN LIEU OF STORMWATER DETENTION In response to feedback from developers of teardowns and small residential resubdivision projects, Village Manager Michael Janonis stated, Village staff have explored the concept of providing relief from certain stormwater detention requirements by allowing for payment of a "fee in lieu of' providing the required storage on site. Village Engineer Jeff Wulbecker provided an overview of the factors staff considered in evaluating use of a "fee in lieu of' concept. He noted the fee in lieu of stormwater detention approach is included in the Northeast Illinois Planning Commission (NIPC) model ordinance for stormwater detention. 1. Current stormwater detention requirements . small residential subdivisions face unique challenges and limitations in providing the required stormwater detention 2. Staff Perspective · smaller subdivisions cannot provide the required detention volume due to release rate constraints . installation of smaller, less effective systems could be eliminated . staff would have discretion to accept fee in lieu of on site detention . fees could be determined based on impact to the drainage system 3. Homeowners Perspective . eliminate responsibility and expense to maintain system 4. Builiders Perspective . minimize loss of land for the construction above ground stormwater detention Project Engineer Chuck Lindelof presented the proposed changes to the Village Code which would allow a fee to be paid in lieu of providing stormwater detention for all projects less than one (1) acre at the option of the Village Engineer. He noted the one (1) acre threshold is consistent with the practical design limits of the 2'" restrictor required by Village Code, and having the fee be at the option of the Village Engineer preserves the flexibility to still require detention in hydraulically sensitive areas. Mr. Lindelof continued, stating staff propose the "fee" assessed be based on, a project's new impervious surface area. Stating a per square foot fee seemed to be the simplest and most equitable means of assessing the fee, the fee could be implemented utilizing a layered approach; one rate for developed projects and another for residential improvements. He added, many neighboring communities have adopted the fee in lieu of detention and the NIPC recommends the fee system. The Village Board responded with several questions/comments specific to: . impact the fee in lieu of stormwater detention would have in providing adequate drainage to residential developments and protecting the neighboring properties from stormwater runoff · what is occurring in other communities · impact of maximum impervious surface lot coverage fee to residents doing home improvements · fees collected may not be applied in neighborhood where fees were generated; accumulated funds would be used for stormwater improvements in other areas of the Village · establish dedicated account for fees rather than Village's General Fund. · use accumulated money for improvements rather than maintenance of stormwater detention systems At the Village Board's request staff will coordinate a survey through the Northwest Municipal Conference (NWMC) to gain a broader knowledge of what other member communities are doing to address this issue. Data compiled from the survey and other follow-up information will be brought back to the Village Board for continued discussion of the fee in lieu of stormwater detention. VI. REFUSE COLLECTION PROGRAM/ADDITIONAL WHEELED CART POLICY OPTIONS Village Manager Michael Janonis stated with the recent implementation of the Village's new automated collection system, residents are inquiring about the availability of a second (2nd) wheeled cart for refuse. Program policy requires refuse and recyclables be placed in the wheeled carts for collection. For some families, the maximum cart size issued, (1) 95-gallon for refuse and (1) 65-gallon for recycling may not accommodate the volume of waste generated on a weekly basis. Public Works Administrative Superintendent Jason Leib, presented three (3) options to address the availability and use of multiple carts for refuse and recycling storage and collection. 1. Resident pays an annual fee of $60 per additional refuse cart regardless of size, to cover disposal fee. 2. Resident pays a one (1) time rental fee for each refuse cart, pricing based on purchase price of the cart. 3. Resident pays a one (1) time rental fee for each recycling cart based on the purchase price of the cart. In considering the three (3) options the Village Board discussed the intent of the wheeled cart system and how the proposed fees for additional carts may appear counter to the programs objective to provide residents with unlimited refuse collection at no additional cost and increase the volume of recyclables collected. To accommodate residents request for additional carts and be consistent with the objectives of the residential solid waste program the Village Board supported the following policies for use of the additional carts. Refuse Carts Additional refuse carts will be provided for a one (1) time rental fee of $25.00 Recvclina Carts One (1) additional recycling cart will be provided at no cost; thereafter one (1) time rental fee of $25.00 per cart Staff will discuss availability of a 95 gallon wheeled cart for recycling with ARC Disposal. Staff will also provide the Village Board with monthly reports tracking the volume of recyclables collected. It was recommended the data also be available on the Village's web site. VII. VILLAGE MANAGER'S REPORT Village Manager Michael Janonis reviewed the memo from Public Works Superintendent of Forestry/Grounds Sandy Clark regarding the Emerald Ash Borer. The bug, responsible for the loss of thousands of Emerald Ash Trees in neighboring states has been recently found in Illinois. To minimize the impact of an infestation, Ms. Clark has been working with other Illinois state agencies on an action plan to prevent/control damage should an infestation occur. Mr. Janonis stated the Village has prepared public information to educate residents on what the bug and an infested tree look like. The information will be on the Village's web site and displays will be set up at Public Works and Village Hall. VIII. OTHER BUSINESS Mayor Wilks presented Mr. Janonis with an Honorable Mention Award from the Northwest Suburban United Way. The Village of Mount Prospect was honored recently for being one of the top contributing municipalities. Mayor Wilks recognized Mr. Janonis for his leadership in getting employee involvement. Mr. Janonis in turn acknowledged staff for their contributions to United Way. IX. CLOSED SESSION Mayor Wilks stated there was no longer a need for discussion of Property Acquisition as listed under Closed Session. However, the Closed Session would be held to discuss Personnel 5 ILCS 120/2 (c) (1). Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to meet in Closed Session. By a unanimous vote, the Village Board entered into Closed Session at 9:30 p.m. X. ADJOURNMENT The Village Board reconvened in Open Session at 9:55 p.m., there being no further business to discuss the June 13, 2006 Committee of the Whole Board meeting was immediately adjourned. M. Lisa Angell Village Clerk