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Home My WebLink About06/11/1985 COW Minuteshtl MINUTES COMMITTEE OF THE WHOLE JUNE 11t 1985 I. ROLL CALL wr a Ak 40 4W 40 1P, 400 40' A& •Ab KINUTES The Minutes of the Committee of the Whole meeting of May 28, 1985 were accepted and f i'led, 0 There being g no citizens in attendance wishinto make a ptesentation before the Comm l't\tee of the Whol6, the Mayor moved on to the next Iftem of business, 41 IV* MEDICAL AND LIFE INSURANCE PROPOSALS 4W 40 db 41 IIM► QIP The Village received eight proposals based on specif ications trawn up by the Village. The low bid of $595,720 was received from Blue Cross/Blue Shield. The high bid of $729,930 was received from Prudential Insurance Company to cover a conventional 'insurance plan. The value of the Prudential bid, while not to speccations, �clearly shows that the Village's move to self-insurance in t I nis area has saved substantial dollars. Mr. Jepson explained that each proposal could be broken down to into two basic c,omponentse First, was the "fixed cost" component which includes life iOnsutance/accidental death and d ismembermentcoverage, adm in istrat ive f ees sped I r LC S top loss coverage and aggregate stop loss coverage. Second, was 1. the "est"mated paid claims" the Village could expect to incur over the next twelve month period. • -40 iii .�.,, IV 4W 00 W No go OW AO 40 AII a 40 40 41, Ab 00 WO ask AS API 40 OW 40 4W 4W Ab 40 Comm ittee members were generally pleased with the results of the bid proposals and 'instructed Village Manager Terrance Bur.ghard to place this 'item on the next regular Board meeting at which time the Mayor and Board of Trustees would entertain a Motion to authorize the Village Manager to accept the low bid of Blue Cross/Blue Shield. Ve MUNICIPAL STREETS As a result of an earlier request by Committee members, the Village staff reviewed with the Committee results of the current Novak Dempsey study on the condition of the Village's streets. Village Engineer Chuck Bencic's review of the most recent results show that the vast majority of Village streets have received a ranking of 70% or above 0 10 inaicating that the streets are currently 'in good condition. A small minority of Village streets, however, had reached a point where aao,QT&ing, to the Novak Dempsey study reconstruct ion required in order to b ring the streets up to. an acceptable -raEog level. 0 0 # Mr. Bencic again reviewed with Committee members the a methodology used by Novak Dempsey 'in arriving at their rating of Village streets, and their cost estimates for the maintenance and/or reconstruction necessary to bring those streets up to an acceptable level, Village Manager Terrance Burghard identified three basic policy quest -ions that Committee members would have to answer in order to develop a comprehensive approach to dealing with future street maintenance and repairs, 11W Level of service most desired, 2. What time frame was desirable to achieve this service level? I How was the pro' ect to be funded? j 0 Mr. Burghard indicated that the Village could realistically rely " only on the Motor Fuel Tax Revenue which the Village receives annually. Any surpluses that the Village now had could be expected to be depleted within two fiscal years if the current level of road maintenance and repair were to be maintained. Mr. Burghard also pointed out that 'it would not be prudent to expect great increases in the level of Motor Fuel Tax Funds received by the Village becausethis Revenue was tied directly to gasoline consumption 'in the State, and w ith new smaller, more fuel efficient cars the demand for gasoline had dampened considerably, 0 Discussion among Committee members resulted 'in a general consensus that the current condition of Village streets was at an acceptable level. There was also a general consensus that the Vi•llage should strive to maintain its streets at this level. There was some disagreement among Committee members as to how any future paving and reconstruction program was to be funded. Clearly, Motor Futal Tax Revenues would not cover.a, sustained, aggressive program, Some other funding source, Possibly 'increased Vehicle sticker fees or 0 the increased Pro.perty Taxes would be necessary. Also, methodology of Novak Dempsey was questioned by several Comm ittee members. Their feeiing was that an 'Independent third party consulting firm should be ca ed in to critically evaluate the 'Novak Dempsey figures, and to advise the Mayor and Board of Trustees as to whether the strateg ies outlined by Novak Dempsey were in fact the best and most cost effe.ctive.strategies to undertake, There was also.a general discussion among Committee memb.ers and staff as to the possibility of using newly developed road paving,and' reconstruction techn:iques and products. S taff indicated that such techniques and products were used when proven etfective and approved by the State of Illinois,, It was the consensus of the Committee members to have staff further analyze the Novak Dempsey Report and to begin preparations 'for contracting with a third party engineer to critically review, the Village's present paving and ,reconstruction strategy. VI MANAGER'S REPORT 1 . Village Manager Terrance Burghard indicated that heand staff had met with representatives of Metcalf and Eddy who would be operating the WATER SYSTEM on a contractual basis for the first three years. Mr. Burghard indicated that with some 52 miles of pipe and 17 separate water dielivery structures, the shake -down period for the system would probably extenid into Late September, at which time the sys1tem would be run on a computerized basi s . As a precaution during this period, Mr. Burghard J.ndicated that the Department of Public Works would be going.on a 24-hour schedule 'in the Water Department to ensure that th,e operation of the new system went as smoothly as possible. Mr. Burghard also indicated that with the dry Spring, water consumption in the Village hadreached record levels recently. This problem was exacerbated by the fact that Village Wells had not recharged from the heavy use of last year . Mr. Burghard, 'indicated that he would be publicizing the continued sprinkling ban in the Village and would be instructing the Police Department to begin strict enforce- ment of that ban through both warning tickets and fines. RM 2. Mr. Burghard indicated that the Village failed to follow the letter of the law in giving proper Not-ice regarding the Public Hearing recently held for the proposed TAX INCREMENT FINANCING project. As a result, a new Public Hearing would have to be held pursuant to proper Notioce being given, Currently, this second Public Hearing was scheduled for Tuesday, August 23, Mayor Krause requested that Village staff take this time to study 'in some detail recommended uses for the initial parcels in the proposed TIF District. VII ANY OTHER BUSINESS Trustee Wattenberg requested that the Village carefully Wer settlement of the DMS, INC., lawsuit under proper cons conditions and terms. He 'Indicated that he was afraid that the Village would expend inordinate sums of money and accomplish little 'in fact with this suit. V I I I ADJOURNMENT There being no further business, the meeting was adjourned- at 9:39 p.m. Respectfully submitted, TERRANCE L* BURGHARD Village Manager TLB/rcw