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Home My WebLink About07/23/1985 COW MinutesINk, "P111 MINUTES COMMITTEE OF TRE WHOLE August 13, 1985 ROLL CALL The meeting was called to order at 7 -.31 p.m. Present at the meeting were: Mayor Carolyn Krause- Trustees Ralph Arthur, Gerald Farley, Leo Floros$ Norma Mur aulski's, and George Van Gees. Absent from the meeting was Trustee Theodore Watten- Also present at the meeting were,-, Village Manager Terrance garg4ara, )4-%,-�4.sistans to the Village Manager M1*_r,%hae1 Janonis, Director of Public Works Herbert Weeks, Village Engineer Chuck Bencic, Project Engineer Fred Tennyson, Street Superintendent Melvin Both, Administrative Aide Beth Kr'nistrative Intern Michael Steklac. Also oi -ner and AdmI preseqt were two people from the print media., LI* MINUTES The Minutes of the Committee of the Whole meeting ollf July 23, 1985 were acc'epted and f iled, III* CITIZENS TO BE HEARD And unidentified Mount Prospect resident stated that he supported the building of a new Public Works tacl".1ity, This 1* # Citizen stated that he had visited the Public Works facility, 0 in Northbrook and thought that it was a f ine facilit:y and that the Village of Mount Prospect should have the sapie type of modern tacility, IV. PAVEMENT EVALUATION REVIEW CONSULTAN,r Committee members reviewed a series of memos from ViUlage Manager and Staff regarding the results of a request tor Iff proposa,ls.on consulting engineering services to, review the Village's Pavement Evaluation Program. The Village.Manager Terrance Burghard reported to Committee members that three proposals were 'submitted. These proposals and their correspondl*ng costs were as follows, Howard Needles, Tammen & Bergendof t (HTNB) �19t650 Black & Veatch Inc . 19 0 900 Metcalf Eddy Inc& (M & �23x982 The Village Manager indicated that all proposers` submitted met the spec 'it 14cat ions as stated in the re(Itle.-ii: nor Pro - 0 posals and that all three engineering, f irms were qualified o to conduct the requested study, 4 Committee members also reviewed previous Committee of the Whole' d isauss ions on this sub *J ect. Staf f provided back ground lAformation regarding ,,,th,e, Vil: `,.Lag,e,'s cur',reh,,t, Street (7, a" -� f m' it has developed a,n,d how, 8,, n,d,,e,,d t o Progra as i ak D,en,' S luat ion '0 incorp.orate the current UI'v ,,,tree,,t E'va Study *Into 'Its overall street Th, I s discussion included *Information on how a street's useful life was usually determined and how Staff used the ratings that have been established by the Novak & Dempsey study 'in determining the "adtual" useful life of a particular streetl. Director of Public Works Herbert Weeks indicated that tile ratings developed by the Novak & Dempsey stjudy were simply benchmarks from which Staff would begin detailed studies regard in the maintenance ' needs of a part icular street. Mr. Weeks indicated that it was quite possible that a street could have a useful life that extended well beyond that which was indicated in the Novak & Dempsey study. In the saome respect, Olt was possi - DLe that a particular street could also experience an unexpected breakdown which would decrease its useful life*' Discussion among Committee members brought out the 0 -0 concensus that an engineerina study of the Novak Dempsey report was not necessary, at this time, Commi"ttee members 'asked- staff to p,r'epare a -series* of Alternative maintenance stategies 'based on the Novak & Dempsey rating system. These projections would anticipate a cipated Motor Vehicle Tax maintenance program ba,se,d 15n ant i Revenues over the pto,gramll s I ife. The range" of possi- bilitioea would also "Include any anticipated revenue short - tall generated by keeping or maintaining streets at a particular rating level* Trust,ee, Van Geem also as;ked that staff prepare a report on alternative revenue sou:rces which could be used to fund such a maihtenanc,e progtamvoll The Village Manager indicated that this report would I be avail- able to Committee members some time this fall. 2 ��„� l 16�90U411J� 11/1YO� �A. j y/ V. 'PUBLIC WORKS FACILITY i Committee members reviewed aseries of memos from staff. dat ink, back to 1981 covering various studies .nd d i s c:u-s s lobs regarding a new Public Works facility, Using Village Manager Terrance Burgh .rd ' s August 9, 1985 ti memo as a tram°ework for discussion, Committee members l det,;. renin"ed that there was a 'need to discuss the topic of , add i t ion,al fac i 1. it i es, for. the Department of public Works. It was the general feeling among Committee members that the present Public Works force and the services it was called on the provide had simply -outgrown the Village' ,s gyre,ent facilities, Further dLSCU S ton ainon,g Committee members center.edon poi ible a,ltern�.t Ives to the prey ent faci 1 ity. Among those alternatives were: Re odel/expand present facility, retain present fac' I ' ty and establish reino to add' t �.on� , �.o+ uire established facility satisfactory to our present needs or build a new facility. It was agreed by Comte .ttee member, that a study should be conducted, by Staff, exploring g th.e above stated possibilities, Village Manager Terrance Bu.rghard indicated that S t a ff could prepare a detailed study covering each of t�hes e alternatives and present that study to Committee 't mbers for their review and deois ion . 'trustee Ralph Arthur asked that the Com-,, mittee om- mittae members be given a time frame in which to submit their individual requirements for inclusion in the study, Mr. Burghard "Indicated that this study could be made ave ' lab le to the Mayor and the :hoard fortheir review by the , beginning of the budget,, process .,for, the '86-,87 Bud et 3 VI SIGN ORDINANCE ENFORCEMENT Committee members discussed,, the need for add it ional controls on the development of existing and new businesses wittiin the, Vi1lage. It was the general concensus among Committee members that as the Village matures, there is a greater need to I the aesthequai-*ty of development and cont,rQl tic i redeem. lopment within the Village. Committee members I recognize that his type of control has been ach*eved 'in the downtown 1)usLness district through the Facade Pt-ogral-a. It was the suggestion of Village Manager Terrance Burghard 0 11 that the Committee members consiaer the establishment of 111rilted (11-strLets within the Village, mainly along business, corridors within the Villa'ge, in which this extended type ot control could be implemented. Under these new standards the Village would have total plan review including sollie control on the design ofsigns, tacades and lands cap ung o A, It was the c en , , mmittee members that such review was des lirable and"that Staff should make preparations tor the developinent of such review standards and a by which to carry that review outfo#1 V11* MANAGERS REPORT Village Manager Terrance Burghard reported to Committee members that he had no new information regarding the start - up of the Water Project* Ue d d i n d 1 catt,e, that t he W0,U1, a be attending an executive meeting of theAgency on,, 'A"ugus,r, 14 and he should have more information base,�: on that The Village Manager also indicated that Staff was currently tollow ing, up delinquent motor vehicle sticker purc,4ase.s aad that in 4 business days the VIL1.1ave had received over $24,000 in late, payments*" 4 VAI II,ANY OTHER BUSINESS There was, no other business to come -before the Committee of the-Whol6f IX, ADJOURNMENT There being no further bus Chess to come before the Committee of the Whole, the meeting was adjourned at 9,-31, p.mkv Respectfully submitted, MICHAEL Ea JANONIS Assistant to the Village Manager MEJ/dt 5