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HomeMy WebLinkAbout10/29/1985 COW MinutesM I NUTS. 5 COMMI TTEE OF THE WHOLE 0 NOVEMBER 12, 198500 ROLL CALL The meet i ng was ca I I ed to order at 7:4 1 p -m- Present at the meeting were: Mayor Carolyn Krause* Trustees Ralph Arthur Leo Fl pros, Norma Murauskis, George Van Geem and Theodore Wattenberg. Absent f rom the meet ing was Trustee Gerald Fa r I e y . Also present at the meeting were*, Village Manager Terrance Burghard, Assistant to the Village Manager Michael Jan onis, Director of Finance David Jepson, Chairman of the Finance Comm ission Wi I I iam Holloway, P o l ice Chief Ronald Pav,lock, Deputy Chief Joseph Bopp, F re Chief Lawrence Pai ritz, Fire Lieutenant Del Ulreich and Village Prosecutor Everette Hill Also present were two persons f rorn the print media. II. MINUTES The Minutes of the Convi i ttee of the Whole meet ing of October 29, 1985 were accepted and foiled. 001 There being no citizens present who wished to make a presentation before the Committee of the Whole, the Committee moved on to the next item of business,. IV,o POLICY WIDELINES FCR CONTRIBUTIONS TO NOT -FCR -PROFIT CRGANIZATIONS Committee members discussed the policy guidelines submitted by the Finance Conic ission regarding contributions to not-for-profit organizations. Committee members were informed that the Finance Corrmission met on three separate occasions to discuss the issue and develop the submitted policy. The Chairman of the Finance Commission stated that the policy differentiates between not-for-profit local civic organizations and char i tab le/soc ial organizations in that civic events such as the 4th of July Parade, fireworks, Christmas decorations and other such annual events would not be subject to review. In the area of charitable and social organizations, it was felt that Village officials generally should allow residents to make their own choices with regard to contributions to charitable and social organizations rather than determine these choices for the residents through the use of taxation or expenditure practices. In drawing up the policy, the Com-nission was concerned that the A ultimate policy be non-discriminatory and that distinct benefits accrue to Mount Prospect residents. Early in the icuss ion, it was sugges A that the Finance Conn iscion serve as the initial screen ing body with regard to requests for fund i ng . Questions were raised as to whether this was simply substituting one body's judgment for that of another. Committee members expressed basic philo- -sophical differences as to whether it was possible to objectively differentiate between such organizations or whether this was purely a subjective exercisee After nearly 60 minutes of discussion without a clear-cut consensus being formed, it was decided by the Corrmittee that future requests would be handled on an ad hoc basis as they had been in the past. Comnittee members thanked the Finance Commission for their hard work in this area* VO TAX IWREMENT FINANCING RECXDNMNDATIONS Finance Director David Jepson reviewed with Committee members his memo outlining a proposed timetable for the acquisition, demolition, construction of public improve$" men ts and resale of properties in Target Area A. Under that proposed schedule, acquisition would begin in December of 1985 and the f *1 nal resale of property would occur i n December of 1987. In conjunction with this timetable, Mr. Jepson pointed out that the Village would need funds to support the acquisition, demolition and construction of public improvements and that the amount required totaled some $1.7 million,. Mr. Jepson reported that in funding this TIF project, 'it was t h e suggestion of o u r financial consultant, Mr. Ron Norene, that the f inan'cing be separated into two distinct phases. Phase one would include the period in which acquisition, demolition and construction of public improvements would take place. The second phase would begin after the property had been sold to a private developer. The first phase would cover a period of approxi - mately December, 1985 through December, 1988 and the second phase would start in late 1988 or in early 1989 and continue for approximately 20 years. It was Mr. Jepson's suggestion that the f inano ing for the first phase be short-term interim financing which would allow the Village to borrow funds based upon current estimates but to defer permanent financing until the actual amount of project costs are known. It was Mr. Jepson's opinion, based upon his estimates, that the Village could comfortably satisfy its annual debt service requirements under this 'Interim financing plan. Mr. Ron Norene, of R. V. Norene Associates, Inc., discussed with Contrittee members the need to seek financing before the end of the year due to the proposed changes in the Tax Laws being contemplated by Congress. Mr. Norene stated that in his opinion this form of interim financing was to the best benefit of the Village and would be relatively easy to market. He described the financing as a ten-year note callable after two years, and expected it to be retired after three yearse Mr. Norene also discussed the necessary timetable In order to secure th-is funding before the end of the year. 4" 2 - Commit tee members directed staff to, proceed with securing 0 said financing. Based on time constraints, it was the consensus of the Conry i ttee members that the f 1 rst readi ng of the Bond Ordinance be held on November 19 and that the Bond Ordinance would be "in blank" to be f illed in at such a later date when final numbers are known. Vla COMPUTER AIDED DISPATCH AND 911 UPDATE Lieutenant Del Ul reich of the Fi re Department reviewed with Committee members his memo regarding the current status of Computer Aided Dispatch. Lieutenant Ulreich stated that both the KDT System used in the Police Department and the SMT System used in the Fire Department were operational and were functioning relatively smoothly. He indicated that as is normal with any system, the Village was working with the supplier, Motorola, to work out the bugs remaining in the s y s,,t em,. I t was the opinion of Lieutenant Ul reich and as seconded by Deputy Ch i of of Po I ice Joe Bopp that the sys tems were largely successful and that the Department could expect further efficiencies in the future. Trustee Arthur thanked Lieutenant Ulreich for his update and indicated that he was very supportive of the system as a added tool to both the Police and Fire Departments In their important work within the community. Trustee Arthur did, however, request that he be kept current on the progress being made with the final 'Implementation of the system. All Committee members voiced support for the system. The discussion then turned to the feasibility of implement- ing the 911 emergency phone system within the Village. Again' Lieutenant Ulreich reviewed with Committee members the current state of technology and the feasibility of implementing such a system. It was Lieutenant Ulreich' s opinion that technology was available to 'implement a good 911 systern for a reasonable cost but that certain' problems would, have to be worked out first. These problems included the fact that Mount Prospect operates under several different phone exchanges and, therefore, several comnuni- t ies would have to agree to go to a 91 1 system. Also, there is a small area of Mount Prospect which 'is served by Centel Telephone Company as opposed to Illinois Bell and special provisions would have to be worked out with Centel in order to make the system fully functional. Di,scussion among Corrrnittee members was favorable with regard to pursuing pursuing a 911 system. Mayor Krause suggested that this become a permanent. long-term project to be worked on with the idea that such a system would be eventually implemented. Committee members recognized that cooperation with neighboring communities and the phone companies would be required. Therefore, the Mayor suggested that a meet ling, be arranged with neighboring corrmunities so that she could meet with her fellow -elected officials to discuss this project. It was the consensus of Corrmittee members that this project should be given priority and pursued at the staff level. *ft 3 WON, VIle CRIME REPORTIi Police Chief Ronald Pavlock reviewed with goon ittee members his memo covering_ specific property offenses over the last ten month period. Chief Pavlock informed Coniv ittee members that the Village pol 'Icy is to make information avai fable to the public and media regarding not only the reporting of crime occurrences but also any success in achieving arrest, prosecution and conviction of the offender. Chief Pavlock, however, pointed out that the time from arrest to final disposition of any one particular case could take several months to one year or more depending on the number of continuances granted at trial and any subsequent appeals that might be sought. Therefore, the news -worthiness of these crimes becomes questionable after a certain period of time. It was beyond the control of the Village to require that the local print media cover subsequent events surround- ing an initial crime and arrest. Village Prosecutor Buzz Hill addressed the Committee members on the subject of drunk driving and the success the Village had achieved with its aggressive prosecution policy. Mr. Hill indicated that the Village's conviction rate was approximately 95% but that with the volume of cases given supervision, the actual rate at which people lost their licenses dropped to around 10%0 Mr. Hill indicated that the Village's policy on not accept- ing plea bargains from heavily intoxicated offenders had resulted in three jury trials in which convictions were achieved in each case* While this was a definite success, Mr. Hill also noted that of all DUI cases currently under prosecution, the Village, through its prosecutors and arresting Officers, had to make some 52 Court a-ppearances most of which resulted "in expensive continuances. Mr. Hill also reported that upcoming changes in the State DUI Law required that the local Village Ordinance be amended so that the Village's Ordinance was substantially similar to the State' s . + Convi ittee members generally applauded the efforts of the Police and Prosecutor in these areas. There was a rea I iza- t ion on the part of Commi ttee members that they could not control what the media reported but that nevertheless , the information should be made avai lable to them. It was the suggestion of Trustee Wattenberg, that t h e resents of criminal prosecutions be reported in the local VilPage Newsletter as a means of informing citizens of the success and/or failure rate in combating crime within the Village. The Village Manager reported that a Board of Directors meeting of the WATER AGENCY which would include al I Mayors and Village Managers would be taking place Thursday, November 14* ww� 4 ow Mr. Burghard also reported that over the past fiscal year the Village was involved in some 26 separate CONSTRUCTION PROJECTS around the Village. In most instances, projects under the direct control of the Village came in on schedule and under budget. Those contracts which were under the Jurisdiction of the State tended not to come in on time. IXo ANY OTHER BUSINESS There being no other business to discuss before t h e Comnittee of the Whole, the Conit ittea moved on to the next item of business. IX* ADJaJRNMENT The,re being no further business to come before the Committee of the Whole, the meeting was adjourned at 10.*12 p.m. Respectfully submitted, MICHAEL Eo JANON IS e Assistant to the Vi I lag Manager MEJ/rcw 5 ow