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Home My WebLink About2.1 Minutes;ITU M - . • � = II i . • Item Cover Page Minutes of the Regular Meeting of the Villagi • • _ i June • 2020 A' MEETING OF THE MOUN PROSPECT SOA. T ATTACH M E NTS: Draft - Minutes of the June 2, 2020 VB meeing 1 MEETING OF THE MOUNT PROSPECT VILLAGE BOARD ® 7:00 p.m. (Tuesday,, June 2,,2020) Generated by Karen Agoranos on Tuesday, June 2, 2020 1. The meeting was conducted by video-conference via GoToMeeting 2. CALL TO ORDER Meeting called to order at 7:04 PM by Mayor Juracek. 2.1 ROLL CALL Members present via remote participation upon roll call by the Village Clerk: Arlene Juracek, Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board - May 19, 2020 Motion by Colleen Saccotelli, second by Richard Rogers to approve the minutes of the May 19,, 2020 Village Board meeting Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers Final Resolution: Motion Carries 4. MAYOR'S REPORT Mayor Juracek provided opening remarks that addressed the current crisis facing our nation and community. 4.1 Appointment of Trustee Michael Zadel to serve as Mayor Pro Tem for term beginning July 1, 2020 and ending June 30,, 2021 Mayor Juracek stated in accordance with the Village Code, the election of the new President/Mayor Pro Tem would be conducted. Mayor Jacek provided background information and the procedure for the nomination of Mayor Pro Tem. Mayor Juracek moved for the nomination of Trustee Michael Zadel to serve as Mayor Pro Tem for the term July 1, 2020, through June 30, 2021. Trustee Hoefert seconded the nomination. Mayor Juracek then asked for other nominations. No other nominations were presented. Motion by Paul Hoefert, second by Colleen Saccotelli to close the nominations for Mayor Pro Tem. Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers Motion Carries The nomination of Trustee Zadel as Mayor Pro Tem for the term effective July 1, 2020 - June 30, 2021 was approved by the following roll Il: Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers Final Resolution: Motion Carries Mayor Juracek thanked Trustee Zadel for accepting the position of Mayor Pro Tem. Mayor Juracek also thanked Trustee Hatzis for serving as Mayor Pro Tem during the term of July 1. 2019 - June 30,, 2020. 4.2 REAPPOINTMENT TO BOARDS AND COMMISSIONS- Amit Thakkar-Firefighters Pension Board Mayor Jacek presented Director of Finance, Amit Thakkar's reappointment to the Firefighters Pension Board for Village Board approval. Motion by Paul Hoefert, second by Colleen Saccotelli to ratify the reappointment of Amit Thakkar to the Firefighter's Pension Board Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers Motion Carries 5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD There were no public comments submitted 6. CONSENT AGENDA 6.1 Monthly Financial Report - April 2020 Accept the Monthly Financial Report for April -2020 6.2 List of Bills - May 13, 2020 to May 26, 2020 Approve the List of Bills for May 13, 2020 to May 26, 2020 - $5,631,723-16 Motion by Michael Zadel, second by William Gr to accept the Consent Agenda as presented Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers Final Resolution: Motion Carries 7. OLD BUSINESS None S. NEW BUSINESS None 9. VILLAGE MANAGER'S REPORT 9.1 Approval of Change Order 1 with Nicholas & Associates for the new Fire Headquarters / Station 13 located at 111 E. Rand Rd in an amount not to exceed $124,,200.00 Village Manager Michael Cassady provided background information about storm water drainage problems on the subject property. As part of the construction project, repairs were made that initially appeared to fix seepage issues. During recent weather events that produced heavy rainfalls, seepage once again occurred in the lower level of the new Fire Headquarters. Mr. Cassady stated significant improvements were required to prevent future flooding. The improvements included the installation of a drain tile system and a new sump pit. Construction was completed and the new system was operational during the most recent storms. The new system performed well; there were no reports of seepage or flooding following the heavy rains. Nicholas & Associates' subcontractors performed the work to minimize additional costs to the Village. In addition, Nicholas & Associates waive all fees related to their management. Board Comments: • Clear that the repairs and improvements were needed • Recent storms tested the system and the new system performed very well Motion by Paul Hoefert, second by Richard Rogers to approve of Change Order 1 with Nicholas & Associates for the new Fire Headquarters / Station 13 located at 111 E. Rand Road., in an amount not to exceed $124,200.00. Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers Final Resolution: Motion Carries 9.2 As Submitted Village Manager Michael Cassady announced the following: • The Information Technology staff will relocate the Village's server system this Friday, interrupting service to phone, internet, ERT systems, and email for an extended period of time. Village Hall will be closed to the public and staff will observe an in-service day. Our CRM (Customer Response Management) online service system will be fully operational during this time. • The June 9th Committee of the Whole and the June 13th Coffee with Council meetings are cancelled. Mayor Juracek announced the 911 emergency system services will not be interrupted on Friday. In response to a question from the Board, Mr. Cassady stated the Busse Pocket Park's pavilion installation should be completed by June 24. Production delays due to COVID-19 have slowed the project. Mayor Juracek stated, if allowed, she would like a ribbon -cutting for the new park to be scheduI ed for June 29. Mr. Dorsey, in response to a question from the Board, stated the re -surfacing project on Northwest Highway should be completed this week. Trustee Saccotelli suggested a virtual town hall meeting to discuss current issues affecting the Village such as race relations, COVID -19 and the economy. Mayor Juracek agreed these issues need to be addressed through open and honest dialogues with our community. 10. ANY OTHER BUSINESS None 11. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Pogers, moved to adjourn the meeting. By unanimous vote, the June 21 2020 meeting of the Village Board adjourned at 7:32 PM. Ell