HomeMy WebLinkAbout04/07/2020 VB Agenda6/11/2020 BoardDocs® Pro
Tuesday, April 7, 2020
7*'.oEGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p,m,
Village
of Mount Prospect
Co
' • -
• •W cable Channel 17 •
live stream
Special Notice to residents regarding meeting procedures and public participation:
The Mayor and Boardof Trustees, along• . - •
meeting,conference. We invite you to join us via live stream or view on Comcast or WOW channel 17. If
you have a question on an agenda item or comment during the Citizens to be Heard portion of the
please - - and submit a public comment• at least • - hour prior to the
meeting. Please see the Meeting Notice below• • • the live stream and public
comment form.
1. Meeting Notice - Important Changes
Subject 1.1 Meeting information with links to help you stay connected.
Meeting Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 1. Meeting Notice - Important Changes
Access Public
Type
Notice to our residents regarding meeting procedures and public participation amid the COVID-19
outbreak.
We've made the decision to proceed with Village Board meetings, instead of cancelling, so Village business can
continue to move forward. The Executive Order issued by Governor Pritzker affecting all Illinois residents challenged
us to come up with alternative methods to ensure transparent, productive and open meetings continue. The order
includes a provision that waives the portion of the Open Meetings Act that requires a quorum of members of a public
body be "physically present" at the meeting location. The next few Board meetings will look and feel a little
different as the Mayor and Board of Trustees will conduct meetings via video conference. Only those few staff
members needed to video-tape and record the meeting will be physically present. All other staff members will join
the Mayor and Board also by video conference. You are invited to join us via live -stream on MPDC, or view on
Comcast or WOW Channel 17.
In addition, we've made adjustments to our public comment procedures. To preserve your right to participate in
public meetings, we are temporarily turning toward a more formal procedure to ensure your questions and/or
comments are heard. If you have a question or comment, whether on an agenda item or something else, please
complete and submit this form at least one hour prior to the start of the meeting. If your question cannot be
answered during the meeting, rest assured staff will follow-up in a timely manner.
For information relating to COVID -19. including Village press releases, assistance for our residents and
business resources, please visit the Village website portal dedicated toCOVID-19
Thank you for your cooperation and understanding during these extraordinary times. As a community, we will get
through this together.
If you have any questions or concerns, please contact Village Clerk Karen Agoranos,
kagoranos@mountprospect.org or 847/818-5333
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2. CALL TO ORDER
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Subject
2.1 ROLL CALL
Meeting
Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category
2. CALL TO ORDER
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Public
Type
Procedural
3. APPROVAL OF MINUTES
Subject
3.1 Minutes of the Regular Meeting of the Village Board - March 17, 2020
Meeting
Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category
3. APPROVAL OF MINUTES
Access
Public
Type
Action, Minutes
Fiscal Impact
No
Budgeted
No
Minutes
View Minutesfor Mar 17, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE
BOAR
Motion & Voting
(not specified)
Motion by Paul Hoefert, second by William Grossi.
Final Resolution: Motion Carries
Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers
Subject 4.1 REAPPOINTMENT TO BOARDS AND COMMISSIONS - Dennis Saviano-
reappointment to Police Pension Board; William Knee -reappointment to Board of
Fire and Police Comission;Haley Schechter -reappointment to Special Events
Commission
Meeting Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 4. MAYOR'S REPORT
Access Public
Type Action
Police Pension Board
Reappointment
Dennis Saviano Term to expire April 2022
406 S. Helena Ave.
Board of Fire and Police Commission
Reappointment
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William Knee
102 N. Fairview Ave.
Special Events Commission
Reappointment
Haley Schechtner
307 S. We Go
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Term to expire April 2023
Term to expire April 2024
Staff Recommendation
Mayor Arlene Juracek recommends the above -listed individuals be reappointed and feels they will represent the
Village fairly and objectively.
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
File Attachments
April reappointment.
Motion & Voting
(not specified)
Motion by Michael Zadel, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers
S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
6. CONSENT AGENDA
Subject 6.1 List of Bills - March 11, 2020 to March 31, 2020
Meeting Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 6. CONSENT AGENDA
Access Public
Type Action (Consent)
Recommended Action Approve the List of Bills - March 11, 2020, to March 31, 2020 - $4,787,056.62
Information
Attached is the list of bills for March 31, 2020.
Alternatives
1. Approve the List of Bills for March 31, 2020
2. Action at the discretion of the Village Board.
Staff Recommendation
Approve the List of Bills - March 11, 2020, to March 31, 2020 - $4,787,056.62
File Attachments
List ill - March 31, 2020.pdf (167 KB)
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion.
There will be no separate discussion of those items unless a Board member or member from the audience so
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requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the
agenda.
Motion & Voting
Approve the List of Bills - March 11, 2020, to March 31, 2020 - $4,787,056.62
Motion by Paul Hoefert, second by William Grossi.
Final Resolution: Motion Carries
Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers
Subject 6.2 Motion to approve the purchase of WatchGuard Mobile Video Recording
System in an amount not to exceed $186,890.00
Meeting Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 6. CONSENT AGENDA
Access Public
Type Action (Consent)
Preferred Date Apr 07, 2020
Absolute Date Apr 07, 2020
Fiscal Impact Yes
Dollar Amount $186,890.00
Budgeted Yes
Budget Source 020.60.90.00.1.707.665.056 - Mobile Video Recording Community Investment Account
Recommended Action Accept the proposal from WatchGuard to purchase a Mobile Video Recording System at a
cost not to exceed $186,890.00.
Tnfnrm=tinn
The Police Department is requesting to purchase a new in -car Mobile Video Recording System (MVR) from
WatchGuard for our patrol vehicles. The Police Department has used MVR systems in the patrol vehicles since 2006,
and they are a fundamental component to department operations. The primary purpose of the MVR system is to
record all traffic stops, especially stops involving hazardous moving violations, arrests, and other high-risk
situations. In 2013, the department purchased the Panasonic Arbitrator MVR System currently in use. This system is
quickly approaching its end of useful life, as the video quality has greatly diminished, making it difficult to clearly
view videos and compromising the evidentiary value of video evidence. As a result, the purchase of a new MVR
system was planned and budgeted in the Community Investment Program (CIP) to be completed in 2020.
The MVR system serves several distinct roles for the Police Department. First, the recordings have an evidentiary
purpose with the court system to support officers' observations and actions in the field. These videos have become a
necessity in the successful prosecution of intoxicated motorists. Second, the recordings serve as a training tool for
officers to review citizen encounters and officer safety tactics. Lastly, the recordings may be used for management
purposes where supervisors can substantiate or unfound citizen complaints regarding an officer's demeanor,
activities, or actions.
Currently, all the front-line patrol vehicles (25 vehicles) are equipped with the dash -mounted Panasonic Arbitrator
MVR System that have been in place for 7 years. The lifespan of a MVR system is generally between 5-10 years, as
these video systems operate in a 24/7 environment, in moving patrol vehicles, and in all the various weather
climates of our region. In the last year, the Department has seen a dramatic reduction in the video quality of our
MVR recordings where many of the videos have become extremely grainy and difficult to see detailed images. This
system operates in a digital format and provides a wireless upload to a physical server at the Village Hall through
wireless access points at the Police Department.
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In researching new MVR systems, staff saw demonstrations of the following three MVR systems commonly used in
the law enforcement community: Axon, Panasonic, and WatchGuard. After reviewing each of these systems, staff
determined the WatchGuard System provided the most clear, panoramic video recordings observed in an easy-to-
use system that would best meet the operational needs of the Police Department. The WatchGuard system provides
a cloud -based system that wirelessly uploads to a temporary server at the Police Department, where the data is
encrypted and transmitted to the cloud. The WatchGuard System is also available at Illinois State Bid Pricing
(Contract #PSD40118250).
Staff received a detailed quote from WatchGuard for $186,890.00. The quote provides everything that will be
required from WatchGuard to make the system operational in a cloud -based storage environment, including 25
camera systems that will capture a panoramic view from the front of the squads, a rear facing prisoner camera, 72
microphones and chargers (one for every patrol officer, supervisor and replacement spares for maintenance issues),
an upload server, a 5 -year warranty, training for Department members, and 1 -year of software support and cloud -
based data storage ($17,375.00 annually). This secure cloud -based system meets the Police Department's C]IS
requirements and eliminates the need for the Department to maintain the video data in larger servers on premise.
Based on the ease of use, the excellent panoramic video recording, and WatchGuard's secure cloud -based system,
the WatchGuard MVR System stood out as the best choice for the Mount Prospect Police Department. Additionally,
when comparing pricing, the WatchGuard pricing was superior to Axon's ($431,400) and Panasonic's ($315,019)
cloud -based options. With the State -Bid pricing, the WatchGuard System equipped as needed is available for
$186,890.00. Removal of the old system and installation cost for each new system will be an additional $425 per
unit through the department's current squad car installation company. An added benefit to the WatchGuard System
is that their system can interface with their Body Camera System should the Village choose to implement a body
camera program in the future.
Alternatives
1. Accept the proposal from WatchGuard to purchase a Mobile Video Recording System at a cost not to exceed
$186,890.00.
2. Action at discretion of Village Board.
Staff Recommendation
Based on the reasons outlined above, staff recommends the Village Board to approve the purchase of the
WatchGuard MVR System from the State Contract (Contract # PSD40118250) at a cost not to exceed $186,890.00.
Funds are available for this purchase from the Mobile Video Recording System CIP account #
020.60.90.00.1.707.665.056.
File Attachments
WatchGuard ! •; -•
Panasonic • • - •• ! :
WatchGurad MVR Agreement for ELC.pdf (211 KB)
Axon MVR • • •• ••
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion.
There will be no separate discussion of those items unless a Board member or member from the audience so
requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the
agenda.
Motion & Voting
Approve the List of Bills - March 11, 2020, to March 31, 2020 - $4,787,056.62
Motion by Paul Hoefert, second by William Grossi.
Final Resolution: Motion Carries
Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers
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Subject
6.3 Motion to waive the rule requiring two readings of an ordinance and adopt
AN ORDINANCE AUTHORIZING A FIRST AMENDMENT OF THE REDEVELOPMENT
AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND 1ST EQUITY
ACQUISITIONS,, LLC FOR THE 10 N. MAIN APARTMENT PROJECT LOCATED AT 10
N. MAIN STREET
Meeting
Apr 7,,2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category
6. CONSENT AGENDA
Access
Public
Type Action
Preferred Date Apr 07, 2020
Absolute Date Apr 07, 2020
Fiscal Impact Yes
Dollar Amount $205,808-00
Budgeted Yes
Budget Source General Fund
Recommended Action Enact an ordinance amending the redevelopment agreement for the 10 N. Main Street
development to facilitate payment to 10 N. Main, LLC from the General Fund in an amount
not to exceed $205,808 for design and construction of specified streetscape improvements
in public rights-of-way adjacent to the project site.
Information
10 N. Main, LLC is presently constructing a new residential development on the northwest corner of Central Road
and Main Street. The project features a five (5) -story, 97 -unit apartment building with related amenities.
Although,, the property is located within the Prospect and Main TIF, the increment generated by the proposed project
will be returned to all benefiting taxing districts annually as prescribed by a settlement agreement between the
Village and Township High School District 214. Consequently, the project did not benefit directly from increment -
derived TIF financial support.
However, the Village did agree to write down the sale price of the property. It also waived permit and impact fees.
These efforts were made in lieu of pledging tax increment to make the project financially feasible. This arrangement
was memorialized in a redevelopment agreement approved by the Village Board on March 5f 2019.
As a separate,, distinct project, staff proposes to design and install streetscape improvements in the Central Road
and Main Street rights-of-way immediately adjacent to the 10 N. Main project site. Proposed improvements include
requisite earth excavation, poured concrete paver edging, brick paver sidewalk installation, and planter bed
construction. Additional detail can be viewed in the attached engineering drawing depicting site improvements and
proposed streetscape amenities. This work is tentatively slated to occur this summer after the developer completes
exterior construction.
While developing this project, staff met with 10 N. Main, LLC to coordinate work sequencing and permitting. 10 N.
Main, LLC is responsible for securing a permit and then constructing the Main Street drop-off lane and both of the
driveway entrances. These work elements are called out in the attached engineering drawing. The Village is
responsible for the brick paver, concrete edging, and planter beds installed in the sidewalk space.
Arguably, the most dcult work elements to receive an IDOT permit for construction are the drop-off lanes and
driveway entrances. It is likely that the IDOT permit process will be protracted and involve several submittal and
review iterations before a permit is issued. Comparatively,, the permit process for brick pavers and planting beds is
unremarkable and limpid.
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Clearly, the critical path for this project includes securing an IDOT permit for drop-off lanes and driveways as well as
installing same. The layout for brick pavers, concrete edging, and planter beds will likely be adjusted based on IDOT
approvals for site ingress/egress geometrics. 10 N. Main,, LLC owns the critical path for this project.
After considering this reality, staff and the developer agreed that the most efficient way to construct this project is
with 10 N. Main', LLC as the lead agency. Consequently, staff asked the firm to provide a not -to -exceed fee for
incorporating the Village's streetscape elements into their scope of work. The firm proposes to perform the work for
$205,808. A copy of their detailed cost proposal is attached.
In 2015, the Village constructed streetscape (brick pavers,, concrete edging, and planter beds) improvements similar
in concept to the proposed 10 North Main design along east Northwest Highway. Although a larger project in total
area., and utilizing a less expensive concrete paver brick (instead of a clay -fired brick), the average cost to construct
a similar streetscape improvement was $394 per linear foot. Adjusted for inflation, this cost equates to $430 per
linear foot in 2020 dollars.
In addition., staff"s cost estimate for this particular project (excluding drop-off lane and driveway openings) was
$277,300 or $468 per linear foot.
Table 1
Northwest Highway 10 N. Main 10 N. Main
Streetscape 2015 Engineer's Estimate 10 N. Main., LLC Proposal
It is the opinion of staff that the cost proposal submitted by 10 N. Main,, LLC to construct the Village portion of
streetscape improvements in the public rights-of-way near the northwest corner of Central Road and Main Street (IL
Route 83) is competitive and cost-effective.
In addition, staff has also concluded that assigning all right-of-way work to 10 N. Main,, LLC is the most effective
way to proceed with this project. It avoids multiple IDOT permit applications,, limits permit revisions,, mitigates
permitting and scheduling delays, and generally lessens the potential for multiple contractors to be working in the
same space,, at the same time, working for different owners, under a tight timeline.
Alternatives
1. Pass an ordinance amending the redevelopment agreement for the 10 N. Main development project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board enact on ordinance amending the redevelopment agreement for the 10 N.
Main Street development to facilitate payment to 10 N. Main,, LL[ from the General Fund in an amount not to
exceed $205,,808 for design and construction of specified streetscape improvements in public rights-of-way adjacent
to the project site.
File Attachments
10 N Main Layout Plan with LLC Callouts.pdf (978 KB)
ROW COST OF WORK ANALYSIS REV 2.pdf (132 KB)
Ordinance re Approving First Amendment to RDA.pdf (148 KB)
20-03-09MP Central and Main First Amendment-.pdf (47 KB)
Motion & Voting
Enact an ordinance amending the redevelopment agreement for the 10 N. Main Street development to facilitate
payment to 10 N. Main, LLC from the General Fund in an amount not to exceed $205,808 for design and
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construction of specified streetscape improvements in public rights-of-way adjacent to the project site.
Motion by Michael Zadel, second by William Grossi.
Final Resolution: Motion Carries
Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers
Subject 6.4 Motion to waive the rule requiring two readings of an ordinance and adopt
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET
ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2019 AND ENDING
DECEMBER 31, 2019.
Meeting Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 6. CONSENT AGENDA
Access Public
Type Action (Consent)
Fiscal Impact Yes
Recommended Action Adopt the Proposed Amendment #4 for the 2019 Annual Budget.
The Village of Mount Prospect has an approved Budget in place for the year 2019. From time to time, the approved
Budget is amended due to various reasons. There are various budget line items that need amendments due to
reasons specified below.
Fund Data
IB, fg
Amended Budget
Ari �ndrrre'i t s
et
(Decrease
001 General Fund
56,965,965
5671400
57,533,365
040 Refuse Disposal Fund
4,542,185
121,800
4,663,985
050 Water and Sewer Fund
19,853,671
(48,000)
19,805,671
051 Village Parking System Fund
186,101
1,664,700
11850,801
060 Vehicle Maintenance Fund
21034,247
89,500
21123,747
063 Risk Management Fund
91208,873
255,000
91463,873
070 Police Pension Fund
5,985,209
140,400
61125,609
071 Fire Pension Fund
6,193,836
209,600
6,4031436
Amendments Total
104,970,087
31000,400
107,970,487
Other Budgeted Funds
47,511,738
-
47,511,738
Grand Total
152,481,825
31000,400
155,482,225
a) General Fund - The sale proceeds amount of $567,400 from 20 West was accounted in the General Fund as
revenue in the FY 2018. The revenue belongs to the Prospect & Main TIF fund and to correct this error, a transfer is
performed from the General Fund to the Prospect & Main TIF fund in the FY 2019. The transfer -out was not
budgeted in the FY 2019, hence added herewith as an amendment.
b) Refuse fund - There are certain employees whose salaries were budgeted in the Water/Sewer Fund, but due to
reallocation the expenses were booked in the Refuse Fund. The personnel expense budget is being increased by
$61,400, of which there is a corresponding decrease of $48,000 in the Water/Sewer Fund budget and $13,400 is an
increase in the overtime budget to match with the increased expenses. Besides that, an adjustment of $46,900 is
warranted in refuse collection related contractual services: $8,400 in postage expenses, and $5,100 in other
professional services.
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c) Water/Sewer Fund - The personnel budget for the Water/Sewer Fund is being reduced by $48,000 as the
expenses of certain employees are being coded to the Refuse Fund due to reallocation of the costs.
d) Village Parking System Fund - The Maple Street Parking Lot was an asset under the Parking System Fund. The
Maple Street Lot was sold and the net proceeds of $1.6 million were deposited per the accounting rules. Sale
proceeds from the sale of Maple Street Lot are to be used for the development expenses under Prospect & Main TIF
Fund. Since there is an asset in the Parking System Fund, we have to book the proceeds in the Parking Fund first
and then book a transfer from Parking System Fund to the TIF Fund (per the Accounting GAAP). This amendment of
$1,602,700 facilitates the transfer from Parking System Fund to the Prospect & Main TIF Fund. Besides that, the
amendment of $62,000 is warranted for the lease of Lions Park Commuter's Parking Lot. The Village has paid
$100,000 for an 18 months lease, of which $62,000 is amortized in the FY 2019.
e) Vehicle Maintenance Fund - The Vehicle Maintenance Fund needs an amendment for the Personnel Expenses in
the amount of $89,500 due to the reallocation of the expenses as well as added health insurance and overtime
costs.
f) Risk Management Fund - The Risk Management Fund needs an amendment in the amount of $255,000, of which
$215,000 is needed to match with the added worker's compensation claims costs for the current and past claims.
The remainder amount includes $25,000 for the General Liability Claims and $25,000 is accounted for Insurance
Premiums and IRMA Contributions.
g) Police Pension Fund - The original budget accounts for the pension benefits for retirees as of January 1, 2019.
The increase in the budget by $140,400 is warranted by the newly retired employees during the year 2019.
h) Firefighter's Pension Fund - The original budget accounts for the pension benefits for retirees as of January 1,
2019. The increase in the budget by $209,600 is warranted by the newly retired employees during the year 2019.
The Revenue Budget for the FY 2019 also requires amendments as below:
Fund Detaiis
Current Budget
Increase /
An", ended Budget
(Decrease)
Amendment
001 General Fund
27,894,000
31415,000
31,309,000
024 Flood Control Construction Fund
21000,000
(2,000,000)
-
049 Prospect and Main TIF District
-
2,170,100
2,170,100
051 Village Parking System Fund
-
11370,300
1,370,300
070 Police Pension Fund
3,047,500
91240,000
12,287,500
071 Fire Pension Fund
3,542,000
7,380,000
10,922,000
Amendment Total
36,483,500
211575,400
581058,900
Other Budgeted Funds
108,501,813
-
108,501,813
Grand Total
144,985,313
21,575,400
166,560,713
a) General Fund - The State Sales Tax revenue has outperformed the original budget by $2,285,000 as expected.
The Income-tax revenue has also outperformed by $515,000. In addition, the Use Tax and Building Permit fees have
outperformed by $300,000 and $315,000 respectively. Please also note that though some revenues are recognized
per the GASB rules, a significant amount of these revenues (close to 3 months) are booked as receivables and are
received during the first quarter of 2020. The total amendment/increase to the General Fund Revenue Budget is
$3,415,000
b) Flood Control Construction - The Flood Control Construction fund had originally $2,000,000 in the budgeted
revenue as Grants. The Grant was not received by the end of the year 2019. The Grant is expected to arrive in 2020
and is also reduced to $1.3 million from $2.0 million. The Village's 2020 budget includes the Grant Revenue in the
amount of $1.3 million for the year 2020. Hence, the Final 2019 Budget is reduced herewith by $2.0 million.
c) Prospect & Main TIF Fund - The sale proceeds from 20 West was deposited in the General Fund instead of
Prospect & Main TIF Fund in FY 2018. The error is being corrected in FY 2019 and the TIF fund is getting $567,400
from the General Fund as a transfer in. The sale proceeds from the Maple Street Parking Lot were deposited in
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Parking System Fund due to the accounting rules and then it is being transferred to the TIF Fund as a transfer in for
$1,602,700. Both of these transfers are also accounted for in the amendments to the expenses above.
d) Parking System Fund - The sale proceeds from the Maple Street Parking Lot is recognized in the Parking System
Fund and that has warranted the recognition of gain due to the sale of assets in the amount of $1,370,300.
e) Police Pension Fund - The Police Pension Fund investments have outperformed in the year 2019 and the revenue
budget is adjusted to match with the actual revenues in the amount of $9,240,000.
f) Firefighter's Pension Fund - The Firefighter's Pension Fund investments have outperformed in the year 2019 and
the revenue budget is adjusted to match with the actual revenues in the amount of $7,380,000.
The amendment herewith adds $3,000,400 in the expense budget and $21,575,400 in the revenue budget. The
majority of the amendments in the revenue budget is warranted by the outperforming revenues, especially in the
Pension Funds. After the adoption of the amendments proposed herewith, the final 2019 expenditure budget will be
$155,482,225 and the final revenue budget will be $166,560.713.
Alternatives
1. Adopt the Proposed Amendment #4 for the 2019 Annual Budget.
2. Action at the discretion of the Village Board.
Staff Recommendation
Adopt the Proposed Amendment #4 for the 2019 Annual Budget.
File Attachments
Budget Amendment 2019 #4 - April,
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion.
There will be no separate discussion of those items unless a Board member or member from the audience so
requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the
agenda.
Motion & Voting
Approve the List of Bills - March 11, 2020, to March 31, 2020 - $4,787,056.62
Motion by Paul Hoefert, second by William Grossi.
Final Resolution: Motion Carries
Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers
Subject 6.5 Motion to approve the purchase of Air Respirators Masks and Filters from
Pro -Tech in an amount not to exceed $42,990.00
Meeting Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 6. CONSENT AGENDA
Access Public
Type Action (Consent)
Preferred Date Apr 07, 2020
Absolute Date Apr 07, 2020
Fiscal Impact Yes
Dollar Amount $42,990.00
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Budgeted Yes
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Budget Source 001.60.00.00.0.000.545.013 - Grant Expenses Gas Masks
Recommended Action Accept the proposal from Pro -Tech to purchase Air Respirator Masks and Filters in an
amount not to exceed $42,990.00.
Information
In 2019, the Police Department was awarded an Urban Area Security Initiative (UASI) Grant from the Cook County
Department of Homeland Security and Emergency Management (DHSEM) in the amount of $58,995 to fund a new
Respirator Mask Program. These are Federal grant funds filtered down from the U.S. Department of Homeland
Security, through the State of Illinois, and to the County of Cook to fund programs that assist local communities in
the prevention, mitigation, and response to acts of terrorism. The Police Department's current inventory of gas
masks are at the end of their useful life, and these grant funds are assisting the Police Department in obtaining new
respirator masks and associated equipment. The use of these masks are critical to the Police Department's ability to
respond to an act of terrorism in the community and protect officers from chemical and viral agents.
In furtherance of the grant project, the Police Department posted a formal bid packet on "Demandstar" soliciting
bids from vendors on March 11, 2020. The bid packet included all of the pertinent details regarding the project and
the equipment that was being sought. The bid packet identified the due date of March 30, 2020 at 1 PM at the
Village Clerks Office for a public bid opening. Due to concerns surrounding COVID-19, an addendum was drafted
changing the bid opening from in-person, to a GoToMeeting online platform was used, where bidders were able to
observe the bid openings remotely.
On March 30, 2020, the Police Department received bids from the following three vendors: Pro -Tech ($42,990.00),
Taza Supplies, dba Tiles in Style ($49,970.00), and Streicher's ($56,540.00). Pro -Tech provided the best bid pricing
and their bid included everything requested in the formal bid packet. The bid includes: 100 Avon C50 Air Respirator
Masks, 100 CBRN (chemical, biological, radiological and nuclear) Filters, 100 clear outset assembly (glass
protection), 100 universal masks carriers, and 30 vision correction assembly inserts for officers who need corrective
lenses.
The Police Department has made prior purchases from Pro -Tech, and is confident in Pro-Tech's ability to provide the
aforementioned items. The remaining grant funds will be used to purchase a new fit -testing machine from another
vendor and other associated supplies for the Police Department's Respirator Mask and Filters Program. Following the
purchase of this equipment, the Village will receive grant reimbursement through our UASI Grant.
Alternatives
1. Accept the proposal from Pro -Tech to purchase Air Respirator Masks and Filters in an amount not to exceed
$42,990.
2. Action at discretion of Village Board.
Staff Recommendation
Based on the reasons outlined above, staff recommends the Village Board accept the bid from Pro -Tech in an
amount not to exceed $42,990.00. Upon completion of this purchase, the Police Department will seek
reimbursement through our awarded UASI Grant.
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
File Attachments
Gas Masks Bid
Pro-Techi
Addendum to Gas Mask Bid
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion.
There will be no separate discussion of those items unless a Board member or member from the audience so
requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the
agenda.
Motion & Voting
Approve the List of Bills - March 11, 2020, to March 31, 2020 - $4,787,056.62
Motion by Paul Hoefert, second by William Grossi.
Final Resolution: Motion Carries
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Yea: Paul Hoefert, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Richard Rogers
7m OLD BUSINESS
Subject 7.1 None
Meeting Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 7. OLD BUSINESS
Access Public
Type
Information
Alternatives
1.
2. Action at discretion of Village Board.
Staff Recommendation
8m NEW BUSINESS
Subject 8.1 None
Meeting Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. NEW BUSINESS
Access Public
Type
Alternatives
1.
2. Action at discretion of Village Board.
Staff Recommendation
9. VILLAGE MANAGER'S REPORT
Subject 9.1 As submitted
Meeting Apr 7, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 9. VILLAGE MANAGER'S REPORT
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6/11/2020
Access Public
Type
Information
Alternatives
1.
2. Action at discretion of Village Board.
Staff Recommendation
L1. ADJOURNMENT
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ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY OR NEEDS SOME I
ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 847/392-6000, EXTENSION 5-32j
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