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HomeMy WebLinkAbout03/03/2020 VB Minutes6/11/2020 BoardDocs® Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, March 3 2020) Generated by Karen Agoranos on Tuesday, March 3, 2020 1. CALL TO ORDER Meeting called to order at 7:05 PM by Mayor Pro -Tem Hatzis 1. 1 ROLL CALL Members present upon roll call by the Village Clerk: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli,, and Michael Zadel Absent: Arlene Juracek Staff present: Village Manager Michael Cassady, Assistant Village Manager Nellie Beckner, Assistant to the Village Manager Alex Bertolucci, Director of Community Development Bill Cooney, Director of Building and Inspections Bill Schroeder, Director of Public Works Sean Dorsey, Fire Chief Brian Lambel, Police Chief lohn Koziol, Deputy Director of Building and Inspections Mark Rysavy, Director of Finance Amit Thakkar, Chief Technology and Innovation Officer Andy Schaeffer, Director of Human Services lulie Kane, Assistant Village Engineer Matt Lawrie and Village Clerk Karen Agoranos. Village Attorney Lance Malina was also present. 1.2 PLEDGE OF ALLEGIANCE - Trustee Zadel led the Pledge of Allegiance 1.3 INVOCATION - Trustee Grossi provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting of the Village Board - February 18,, 2020 Motion by Colleen Saccotelli, second by Richard Rogers to approve the minutes of the February 18, 2020 meeting of the Village Board. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3.1 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. �This Ordinance will increase the number of Class "S-7" licenses by one (1) GOURMET 45 INC. D/B/A NORTHERN FORK located at 2420 E. OAKTON STREET� Mr. Stephen Slayton, owner of Northern Fork, was present and provided a brief background of his catering business located at 2420 Oakton Street. The Class "S-7" liquor license allows the delivery of ,Rlcoholic beverages by a caterer. Mr. Slayton stated he is excited to expand his business in Mount Prospect. Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an ordinance Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers., Colleen Saccotelli, Michael Zadel Motion Carries Motion by Paul Hoefert, second by Colleen Saccotelli to approve the ordinance amending Chapter 13. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6504 3.2 APPOINTM ENT/REAPPOINTM ENT TO BOARDS AND COMMISSIONS rw Audit Committesa reappointment William Grossi and Finance Chair Appointment Trisha Chokshi Mayor Pro Tern Hatzis presented the following recommendations for reappointment: https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/5 6/11/2020 ReappointmentAudit Committee William Grossi • • E. Burr Oak Drivc Appointment Trisha Chokshi • 1 W. Bunting Lane BoardDocs® Pro Term to expire March 2024 •11=2 5- ! Motion by Paul Hoefert,- • by •-n Saccotelli to approve the appointments as presented. FinalYea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 4 1 None CONSENTS. D MAKING5.1 List of Bills - February 12, 2020 - February 25, 2020 Resolution: Approve List of Bills - February 12, 2020 - February 25, 2020 - $2f438f610-8,V, 5.2 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE •ADOPTED O•' THE FISCAL YEAR JANUARYBEGINNING ! • AND ENDING DECEMBER 31, 2019. Ordinance 6505 MAKING5.3 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE A L THE ANNUAL BUDGET ADOPTEDFOR THE FISCAL YEAR JANUARYBEGINNING ! f AND ENDING DECEMBER 31, 2020. Ordinance No. • I6 5.4 A RESOLUTION ADOPTING THE 2020 OFFICIAL ZONING MAP FOR THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS Resolution - ACTION5.5 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A SECOND EXTENDED, AMENDED, AND RESTATED WATER SUPPLY AGREEMENT BETWEEN THE NORTHWEST SUBURBAN MUNICIPAL JOINT ! PROSPECT Resolution: Pass a resolution authorizing the mayor to sign an extended, amended, and restated water supplyagreement between •rthwest Suburban Municipal• •n Water Agency and maximizethe Village of Mount Prospect. This new agreement amends the current contract with "housekeeping" updates and fiduciary provisions that will allow the Village, and other member communities, to savings debt financingmarkets. Resolution 5.6 Motion to waive the rules requiring public bidding and award a contract for Parkway Tree Stump Removals • amount notto exceed $57,,915. Resolution: Waive the rules requiring public bidding and award the 2020/2021 Parkway Tree Stump Removals • toAlvarez!of Barrington,• an amount notto exceed $57,915. also recommends that the Village Board authorize staff to extend the contract for one (1) additional year at 2021 bid prices if both the Village and contractor agree to terms. VBA • / 5.7 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE AMENDING CHAPTER 18, "TRAFFIC " ON THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance will limit parking on • Resolution: The Transportation Safety Commission recommends that the Village Board enact an ordinance prohibiting parking at all times along the entire jurisdiction of Lakeview Court (Section https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 2/5 6/11/2020 18.20 06). Ordinance No. 6507 BoardDocs® Pro 5.8 Authorization to purchase appliances from Novak and Parker, of Mount Prospect,, IL,, for the new Police and Fire Headquarters in the not to exceed amount of $26,207.00 Resolution: Authorization to purchase appliances from Novak and Parker , of Mount Prospect, IL, for the new Police and Fire Headquarters in the not to exceed amount of $26,207.00 VBA 7-20 5.9 Motion to accept proposal for Main Street and Busse Avenue Pedestrian Crossing Improvements Design Engineering Services in an amount not to exceed $12,794. VBA 8-20 5. 10 Motion to authorize changes in compensation for the Village Manager Resolution: Authorize changes in compensation for the Village Manager 9 =*-ert, second by Michael Zadel to approve the consent agenda as presented Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 6. OLD BUSINESS None 7, NEW BUSINESS 7.1 1st reading of an ORDINANCE AMENDING CHAPTER 18,, "TRAFFIC" IN THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance will restrict turn movements at the intersection of Central Road and Emerson Street. This ordinance will prohibit thru movement at all times for northbound Emerson Street at Central Road; prohibits left turns at all times from eastbound Central Road onto northbound Emerson Street; prohibits left turns at all times from southbound Emerson Street onto eastbound Central Road, repeals an existing ordinance restricting left turns from northbound Emerson Street to westbound Central Road between 4:00 pm and 6:30 pm. Assistant Village Engineer Matt Lawrie presented background information and scope of the project, the Transportation Safety Commission recommendation, staff recommendation and next steps. Mr. Lawrie stated the project began in 2017 with a Village-ated study; an IDOT and Federal Highway Administration study followed in 2018. Both reports recommended pedestrian improvements at Emerson Street. Mr. Lawrie described and displayed maps of the current situation at Emerson Street. Staff retained the services of Gewalt-Hamiltion to redesign the crossing to enhance safety for pedestrians, bicyclists and motorists; this work requires approval and a permit from IDOT Mr. Lawrie provided key elements to this plan that include overhead pedestriaiiz crossing, a pedestrian refuge island on Central Road, a right-in/right-out barrier on the north leg of the intersection, signage and pavement markings. The Transportation Safety Commission first reviewed the study in September 2018. The Commission requested GHA and staff to evaluate the impact of prohibiting left turns from northbound Emerson Street onto westbound Central Road. Mr. Lawrie stated Gewalt- Hamilton further analyzed the project and developed different scenarios to improve the situation; Mr. Lawrie displayed these scenarios on a map for clarity. Mr. Lawrie stated the Commission reviewed the project plan in December 2018 and recommended the following: 1. Prohibit thru movement for northbound Emerson 2. Prohibit left turns for eastbound Central 3. Prohibit left turns for southbound Emerson 4. Prohibit left turns for northbound Emerson at all times The Commission expressed concern vehicles that make left-hand turns from northbound Emerson may hit the refuge island, placing pedestrians in harms' way. The Commission continued to support only allowing right turns from northbound Emerson Street onto eastbound Central Road and https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 3/5 6/11/2020 BoardDocs® Pro g-uggested the plan be implemented without permanent lane changes to northbound Emerson Street. The Commission also suggested a post -study of the plan one year after completion. Mr. Lawrie summarized staff recommendations that concur with the Commission's recommendations except for one key feature. Staff recommends repealing the ordinance prohibiting left turns from 4:00 prn to 6:30 pm for northbound Emerson Street onto westbound Central Road and allowing left turns from northbound Emerson Street to westbound Central Road at all times. Mr. Lawrie stated staff will advertise the project in March and present a construction award contract to the Village Board for approval in April. Mr. Lawrie plans to begin construction in June with a completion date in early fall. Board Comments: • Refuge island is critical to pedestrian safety. • Left-hand turn at Emerson onto westbound Central is important. • Supports staff recommendations. Left -turn restrictions have been in place for over twenty years for good reason; does not support staff's recommendations. •A crucial intersection in downtown; important to make it as safe as possible for pedestrians, bicyclists and motorists; supports staff's recommendations. Staff provided the following in response to questions from the Board: • Left -turn restriction often forces drivers to make a dangerous right turn from the left lane onto eastbound Central Rd. • Residents in the surrounding area will be notified if the recommendation to repeal the left turn restriction is approved. Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an ordinance. Yea: Eleni Hatzis,, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: William Gr Motion Carries Motion by Paul Hoefert, second by Michael Zadel to adopt the ordinance amending Chapter 18, "Traffic" in the Village Code of Mount Prospect. Yea: Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Nay: William Gr Final Resolution: Motion Carries Ordinance No. 6508 8.1 Motion to accept the proposal from Cornerstone Partners of St. Charles, Illinois to provide Landscape Maintenance services for a cost not to exceed $193,566. Director of Public Works Sean Dorsey provided background information, bid results, and staff recommendation. Mr. Dorsey stated the scope of work includes spring clean-up, mulching, turn mowing, weeding, and pruning at sites located throughout the Village. The majority of sites are high-profile locations., green spaces in the downtown area and the train station right-of-way. The project includes 90 sites of approximately 24 acres of turf and 5 acres of bed space. Mr. Dorsey g,tated the proposed contract is for years 2020 through 2021 and includes nine (9) months of growing season. In addition, the contract can be extended for a third year at the same year 2021 prices. Mr. Dorsey stated four (4) bids were received. Staff carefully reviewed each bid proposal. The lowest cost bid was received from Cornerstone Partners. Staff checked Cornerstone's references and found they have performed projects of similar size and scope with positive results. Mr. Dorsey stated staff recommends awarding the Landscape Maintenance contract to Cornerstone Partners. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 4/5 6/11/2020 BoardDocs® Pro Motion by Paul Hoefert, second by Michael Zadel to accept the proposal from Cornerstone Partners of St. Charles, Illinois to provide Landscape Maintenance services for a cost not to exceed $193,566. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard RogersColleen Saccotelli., Michael Zadel Final Resolution: Motion Carries VBA 9-20 8.2 Motion to accept proposal for 2020 Water Main Replacement Project Design and Construction engineering services in an amount not to exceed $140,004. Mr. Dorsey provided background information, bid results, and staff recommendation. Mr. Dorsey ctated the water main replacement project for 2020 includes four areas; the 800 and 900 blocks of South Owen Street, 800 and 900 blocks of South William Street and the 600 blocks of South Louis ,?nd Albert Streets. The project includes replacing over 6,000 feet of existing 6" main. Mr. Dorsey Iisplayed a map of the project area. The required scope of work included topography and field data collection, preparation of plans and bid documents, meetings and obtaining all necessary permits. Mr. Dorsey stated nine (9) cost and technical proposals were received. Each technical proposal was reviewed and evaluated by staff based on certain criteria; each firm was ranked using .• system. The highest-rated firm is Burns & McDonnell. The cost proposals from each firm were analyzed by staff. The lowest cost proposal was submitted by Burns & McDonnell. Mr. Dorsey stated Burns & McDonnell submitted a thorough proposal based on experience, reasonable fees and is well qualified to perform the work. Mr. Dorsey stated staff recommends awarding the 2020 Water Main Replacement Project to Burns and McDonnell. Mr. Dorsey stated staff further recommends the inclusion of a 10% contingency. Motion by Richard Rogers, second by William Grossi to accept the proposal for 2020 Water Main Replacement project design and construction engineering as submitted by Burns and McDonnell, Inc. of Kansas City, Missouri in an amount not to exceed $140,004. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries VBA 10-20 Village Manager Michael Cassady announced that at the March 10 Committee of the Whole meeting Greystar and staff will unveil the vision for the redevelopment of Block 56. A presentation and discussion of the upcoming Census is also on the agenda. I Public Comment: Louis Goodman 310 N. School Street Mr. Goodman asked if the appliances to be purchased for the new Police and Fire Headquarters approved on the consent agenda, will be standard or commercial grade. Mr. Cassady responded, stating most of the appliances will be standard with just a few commercial pieces. A Trustee Hoefert stated he had a great time at Trivia Night hosted by the Chamber of Commerce an,' encouraged more people to attend next year. Trustee Hoefert stated an informal, informational meeting regarding the upcoming Census will take place on Monday, March 9 at the Community Connections Center. Mayor Pro Tern Hatzis announced early voting and grace period registration is underway in the Community Room and will continue through Monday, March 16. Due to early voting, the March 12th Coffee with Council has been cancelled. 10. ADJOURNMENT There being no further business to discuss Mayor Pro Tem Hatzis asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting. By unanimous vote,, the March 3,, 2020, meeting of the Village Board adjourned at 7:54 PM. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 5/5