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Home My WebLink About02/18/2020 VB Minutes6/11/2020 BoardDocs® Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday,, February 18,, 2020) Generated by Karen Agoranos on Tuesday., February 18, 2020 1. CALL TO ORDER Meeting called to order at 7:04 PM by Mayor Juracek 1. 1 ROLL CALL Members present on roll call by the Village Clerk Arlene Juracek, William Grossi, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Absent: Eleni Hatzis Staff present: Village Manager Michael Cassady, Assistant Village Manager Nellie Beckner, Assistant to the Village Manager Alex Bertolucci, Director of Community Development Bill Cooney, Director of Building and Inspections Bill Schroeder, Director of Public Works Sean Dorsey, Fire Chief Brian Lambel, Police Chief John Koziol, Deputy Director of Buildin and Inspections Mark Rysavy, Director of Finance Amit Thakkar, Chief Technology and Innovation Officer Andy Schaeffer, Director of Human Services Julie Kane, Emergency Management Coordinator Jim Miller, and Village Cle Karen Agoranos. Village Attorney Lance Malina was also present. I t.2 PLEDGE OF ALLEGIANCE - Trustee Hoefert led the Pledge of Allegianct (-.3 INVOCATION - Trustee Rogers provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting of the Village Board - February 4, 2020 Motion by Michael Zadel, second by Paul Hoefert. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen cc Ili, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT None 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None S. CONSENT AGENDA 5.1 List of Bills - January 29, 2020 - February 11, 2020 Approve List of Bills - January 29,, 2020 - February 11, 2020 - $7,672,725.18 Motion by Paul Hoefert, second by Richard Rogers to approve the consent agenda as presented. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli., Michael Zadel Final Resolution: Motion Carries 6. OLD BUSINESS None 7. NEW BUSINESS None S. VILLAGE MANAGER'S REPORT 8.1 Storm Ready Presentation Mount Prospect Fire Department Emergency Management Coordinator Jim Miller along with Mick Fleming., Joint Emergency Management Coordinatorpresented Mayor Juracek and the Village Board with a plaque identifying the Village of Mount Prospect as a StormReady Community. Mr. Miller provided information regarding the National Weather Service's StormReady Community program. The program assists in preparing communities for extreme weather events. To be recognized as StormReady, a community must meet requirements including establishing a 24-hour warning point,, creating a system that monitors local weather conditions and developing a formal hazardous weather plan. The National Weather Service was particularly impressed with Mount Prospect's use of emergency information boxes for communicating information and updates during extreme weather events if modern modes of communication were to fail. Mayor Juracek thanked and congratulated all those involved, including the CERT team., Police and Fire Departments and the Public Works Department, who worked together to ensure the Village is well-prepared for any weather even] https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/3 6/11/2020 BoardDocs® Pro Q P.2 Motion to accept proposals for Melas-Meadows Bridge Phase I Engineering Services in an amount not to exceed $124,131-36 Director of Public Works Sean Dorsey presented background information, bid results, and staff recommendation. Mr. Dorsey stated this project was discussed most recently at the February 11, 2020 Committee of the Whole meeting. However, this topic was initially brought to the Village Board on April 3,, 2018. The project was tabled to allow time to solicit financial support and commitment from stakeholders. The proposed Meadows-Melas Bridge will improve safety for those who wish to visit the parks without crossing the railroad tracks and/or Northwest Highway. In 2018, staff presented the Board a recommendation to award Burns and McDonnell, consulting engineers,, to complete Phase I engineering plans that analyze various bridge designs. In addition, work from this Phase I study will be used to secure grant funding for design and construction of the bridge. Mr. Dorsey stated an Intergovernmental Agreement was prepared and presented to participating agencies that included Township High School District 214, Mount Prospect School District 57., Mt. Prospect Park District,, Arlington Heights Park District and the Village of Arlington Heights. The IGA suggested a cost -share arrangement of $20,700 for each participant. All declined to participate in Phase I; the Mt. Prospect Park District indicated they would contribute only if the other agencies contribute to Phase I as well. Village staff considers this an important and timely project for the community and supports proceeding with the project without the support of stakeholders at this Phase I stage. Mr. Dorsey displayed an area map depicting the location of the proposed Melas-Meadows bridge. Mr. Dorsey stated completion of this Phase is key to secure funding for future phases of the project. Mr. Dorsey stated the Village solicited a Request for Proposals from six engineering consulting firms; three were received. Mr. Dorsey stated all three firms are well-qualified to perform the task. After a review process that included interviews with representatives from each of the submitting firms., staff concluded that Burns Z. McDonnell were best suited for the project. In addition,, Burns & McDonnell indicated they will honor their 2018 technical and cost proposals for the Phase 1 study. A discussion regarding the importance of the Phase I study, support and participation at this early and future stages by key stakeholders and Village financial responsibility followed. Board Comments: Supports project but Village should not tackle this alone; wants commitment from other stakeholders before moving forward with Phase I. • Confident that one Phase I is completed, other stakeholders will follow in support •Phase I is a worthwhile investment. Supports Phase I without financial support from other stakeholders; however, future phases will not be feasible without stakeholder support. • Important for stakeholders to understand the full scope of the project; Phase I will provide this information. •Project estimate is very costly at $3,000.,000; an important project for the community but is concerned other stakeholders do not see the value in the project. •Disappointed by the lack of support from stakeholders. • The Village holds the primary responsibility for this project. •Phase I is necessary to move the project forward; this phase will provide crucial information to grasp the scope of the project. Public Comment: David Schein 512 Na Wa Ta • Mr. Schein asked who or what determined where the crossings should be located. Mr. Dorsey responded, stating this detail has not yet been determined. Louis Goodman 310 N. School St. * Expressed the importance of gaining support from other taxing bodies to offset the cost of the project. Dawn Fletcher Collins Executive Director, Mount Prospect Chamber of Commerce •Ms. Collins stated this is an important community situation. Ms. Collins also expressed appreciation for the time and effort Village staff has dedicated to this project. Motion by Michael Zadel, second by Colleen Saccotelli to accept the proposal from Burns & McDonnell consulting engineers to provide Phase 1 engineering services for the Melas-Meadows Bridge Project in an amount not to exceel:4 $124J31.36. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 2/3 6/11/2020 BoardDocs® Pro Yea: Richard Rogers, Colleen Saccotelli, Michael Zadel, Arlene Juracek Nay: William Grossi, Paul Hoefert Motion Carries VBA 5-20 9. ANY OTHER BUSINESS None ■ ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting. By unanimous vote, February 18, 2020, meeting of the Village Board adjourned at 7:46 PM. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 3/3