HomeMy WebLinkAbout02/04/2020 VB Agenda6/11/2020 BoardDocs® Pro
Tuesday, February 4, 2020
of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p,m.
Village
of Mount Prospect
Villa
"• -
Hall - 3rd floor Board• •
!1 S. Emerson
Mount Prospect,,60056
' '`
Subject
1.1 ROLL CALL
Meeting
Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category
1. CALL TO ORDER
Access
Public
Type
Procedural
Subject 1.2 PLEDGE OF ALLEGIANCE - Trustee Grossi
Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 1. CALL TO ORDER
Access Public
Type Procedural
Subject
1.3 INVOCATION - Trustee Hatzis
Meeting
Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category
1. CALL TO ORDER
Access
Public
Type
Procedural
2. APPROVAL OF MINUTES
Subject 2.1 Minutes of the Regular Meeting of the Village Board - January 21, 2020
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Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 2. APPROVAL OF MINUTES
Access Public
Type Action, Minutes
Minutes View Minutesfor Jan 21, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE
BOAR
Motion & Voting
(not specified)
Motion by Michael Zadel, second by Colleen Saccotelli.
Final Resolution: Motion Carries
Yea: Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Abstain: William Grossi
Subject 3.1 PROCLAMATION: Celebrating the 100th Anniversary of the League of Women
Voters - February 14, 2020
Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 3. MAYOR'S REPORT
Access Public
Type Information
File Attachments
LWV 100th Anniversary.pdf (135 KB)
Subject 3.2 PROCLAMATION: Black History Month - February 2020
Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 3. MAYOR'S REPORT
Access Public
Type Information
File Attachments
Black History
4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
S. CONSENT AGENDA
Subject 5.1 Monthly Financial Report - December 2019
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Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 5. CONSENT AGENDA
Access Public
Type Action (Consent)
Recommended Action Accept the monthly financial report for December 2019.
Information
The monthly financial report includes a Cash and Investment Position Report and Fund Budget Revenue and
Expenditure Summaries for the month ended December 31, 2019.
Alternatives
1. Accept the Monthly Financial Report for December 2019
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends the Village Board accept the monthly financial report for December 31, 2019.
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
File Attachments
Treasurer's12 December Board Reports for Upload pdf (356 KB)
- -(1.,445 KB)
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All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion.
There will be no separate discussion of those items unless a Board member or member from the audience so
requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the
agenda.
Motion & Voting
Accept the monthly financial report for December 2019.
Motion by Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Subject 5.2 List of Bills - January 15, 2020 - January 28, 2020
Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 5. CONSENT AGENDA
Access Public
Type Action (Consent)
Information
Attached is the list of bills for January 28, 2020.
Alternatives
1. Approve List of Bills for January 28, 2020.
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2. Action at the discretion of the Village Board.
Staff Recommendation
Approve List of Bills - January 15, 2020 - January 28, 2020 - $5,170,895.80
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
File Attachments
01-28-20 iBills.pdf (857 KB)
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion.
There will be no separate discussion of those items unless a Board member or member from the audience so
requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the
agenda.
Motion & Voting
Accept the monthly financial report for December 2019.
Motion by Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Subject 5.3 Motion to waive the rule requiring two readings of an ordinance and adopt
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE
CODE OF MOUNT PROSPECT. [This ordinance decreases the number of Class "P-
1" Liquor Licenses by one (1) Veer Inc. d/b/a BALZANO LIQUORS located at
2316 S. ELMHURST ROAD Mount Prospect, IL]
Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 5. CONSENT AGENDA
Access Public
Type Action (Consent)
Tnfnrrmatinn-
On January 21, 2020, the Village Board approved adoption of an Ordinance creating a new Class P-1 liquor license
for Jenisha Inc. d/b/a Jenny's Liquors located at 2316 S. Elmhurst Road. The transaction of the sale is now
complete. This ordinance maintains an accurate number of liquor licenses by the deletion of Veer Inc. d/b/a Balzano
Liquors located at 2316 S. Elmhurst Road.
Alternatives
1. Approve ordinance decreasing the number of Class T-1" liquor licenses by one (1).
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends approval to maintain an accurate number of liquor licenses.
File Attachments
Balzano Delete-pdf (214 KB)
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion.
There will be no separate discussion of those items unless a Board member or member from the audience so
requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the
agenda.
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Motion & Voting
Accept the monthly financial report for December 2019.
Motion by Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Subject
Meeting
Category
Access
Type
Preferred Date
Absolute Date
Fiscal Impact
Budgeted
Budget Source
Recommended Action
Information
5.4 A RESOLUTION ADOPTING A "COMPLETE STREETS" POLICY TO IMPROVE
MULTI -MODAL UTILIZATION OF VILLAGE RIGHTS-OF-WAY.
Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
5. CONSENT AGENDA
Public
Action (Consent)
Feb 04, 2020
Feb 04, 2020
No
Ire
Not applicable.
Pass a resolution adopting the Village of Mount Prospect Complete Streets Policy. Formal
adoption of this policy will help maintain eligibility for federal transportation grant funding.
This memorandum transmits a copy of the Complete Streets Policy recently approved by a vote of 8-0 by the Village
of Mount Prospect Transportation Safety Commission. This policy was developed to satisfy goals established in the
Village of Mount Prospect Strategici , and Bike
In addition, formal adoption of this policy satisfies eligibility requirements for federal transportation
grant funding. Notably, the Northwest Council of Mayors now specifically requires applicants for Surface
Transportation Program (STP) grants to provide proof (i.e. a resolution) that the municipality has implemented a
complete streets policy.
The Northwest Council of Mayors is a council of government that programs federal funding for local transportation
projects. It consists of 19 northwest suburban municipalities. Member communities compete for federal funding by
submitting eligible projects. These projects are evaluated and ranked by the council's Technical Committee. A
complete streets policy can account for as much as 25% of a project's scoring. For additional information, the
Northwest Council of Mayor's guidelines for STP funding can be viewed here.
This attached protocol was developed utilizing model policies promulgated by the Chicago Metropolitan
Planning (CMAP) and the National Complete Streets Coalition. Guidance documents from these organizations can be
viewed by selecting indicated links.
As a practical matter, staff has looked for opportunities to include pedestrians and bicyclist elements when planning
and constructing roadway improvement projects for many years. This policy will merely formalize the Village's long -
held intent to plan, design, operate and maintain streets in a manner that makes them accessible and safe for all
users.
It is staff's understanding that this instrument, as submitted, satisfies all pertinent advisory group and regulatory
agency guidelines. This policy is similar in form and function to existing complete streets policies already enacted by
the Illinois Department of Transportation, Cook County Department of Transportation and Highways, Village of
Arlington Heights, City of Des Plaines, Village of Hoffman Estates, City of Evanston, and the Village of Skokie.
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Essentially, it establishes that the Village will consider incorporating pedestrian, bicyclist, and other multi -modal user
improvements whenever a street is resurfaced, reconstructed, or substantially improved. Routine maintenance (i.e.
full -depth patching, crack sealing, etc.) does not trigger the policy.
Staff will report key complete streets performance measurements to the Transportation Safety Commission on an
annual basis including:
• Total miles of on -street bike routes
• Number of new bike parking spaces.
• Linear feet of new or reconstructed sidewalks.
• Number of new or reconstructed sidewalk ramps.
• Number of new parkway trees planted.
• Number of new, improved, or repainted crosswalks.
• Number of new or rehabilitated transit stops accessible from public sidewalks.
Please note that the policy does not mandate improvements. Rather, it requires that improvements be
considered. It is consistent with the policy to reject improvements due to a lack of benefit or insufficient funding.
Altarnntiviac
1. Pass a resolution adopting the Complete Streets Policy.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board pass a resolution adopting the Village of Mount Prospect Complete Streets
Policy. Formal adoption of this policy will help maintain eligibility for federal transportation grant funding.
File Attachments
TSC-november2019min.pdf
Complete Streets Policy.pdf (115 KB)
Complete Streets i
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All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion.
There will be no separate discussion of those items unless a Board member or member from the audience so
requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the
agenda.
Motion & Voting
Accept the monthly financial report for December 2019.
Motion by Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Subject 5.5 Motion to accept bid for Fire Hydrants and Accessories in an amount not to
exceed $87,417.05
Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 5. CONSENT AGENDA
Access Public
Type Action (Consent)
Preferred Date Feb 04, 2020
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Absolute Date Feb 04, 2020
Fiscal Impact Yes
Dollar Amount $87,417.05
Budgeted Yes
Budget Source Water and Sewer Fund
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Recommended Action Accept the lowest cost,, responsive bid for the procurement of 25 new fire hydrants and
associated accessories from Ziebell Water Products of Elk Grove, Illinois in an amount not
exceed $87,417.05.
Information
The Village -owned potable water distribution system features 2,200 fire hydrants. These hydrants play an integral
role in safeguarding Mount Prospect residents and property against fire hazards. As part of routine maintenance
efforts, Public Works crews inspect, operate, and assess the condition of all Village -owned hydrants. Data garnered
from this work is utilized to identify hydrants requiring further repairs and/or replacement.
[n 2020, staff proposes to replace 25 hydrants. This work includes hydrants that are prone to failure, no longer
manufactured, do not have an operable or repairable auxary shut-off valve, and/or have poor parts availability.
Primarily, these hydrants are older Eddy -Iowa and Ludlow brand hydrants installed at various locations throughout
the Village. There are about 130 of these discontinued hydrants installed within the Village"s system. Staff proposes
to replace the remainder of these hydrants as part of a multi-year phased program. This year (2020) is the fourth
year of this program. Last year, Public Works crews replaced 26 fire hydrants.
Staff prepared a bid document for the acquisition of 25 new fire hydrants with auxiliary valves, hydrant extensions,
hydrant breakaway kits, Hymax Couplings and other associated parts. A copy of the bid specifications is enclosed.
Hydrant extensions are used to raise a hydrant in order to place the hydrant ports at a proper working distance from
grade for firefighters. Hydrant breakaway kits are safety flanges that are used to repair hydrants that have been hit
by vehicles or otherwise knocked off their piping. Hymax couplings are used to connect two pieces of water main
together.
Rid Dincillf-C
A bid notice was published on the Village's website utilizing the Demandstar bidding service. Three (3) firms were
sent a bid package. Bids were received on January 20, 2020, opened, and read aloud as required.
1111111 1111liq 1111111
Vendor
Total Cost
Ziebell Water Products, Elk Grove Village, IL
$87,417.05
Core & Main, Carol Stream, IL
$91,320.00
nicrimcinn
All bids were checked to insure bidders submitted properly completed bid forms and appropriately signed bid
documents. All bidders have satisfied bid specifications and submitted complete bids. The lowest cost bid was
submitted by Ziebell Water Products, Elk Grove Village, Illinois (Ziebell). A copy of Ziebell"s bid submittal is
enclosed. An image of the fire hydrant deliverable is attached. All hydrants will be coated yellow.
The Village has procured waterworks equipment from Ziebell in the past including fire hydrants,
valve vault frames with covers, water meter spreads, and water service line appurtenances.
have been of acceptable quality and delivered in a timely manner. Staff is confident Ziebell c
this proposed contract.
Altarnntivrac
valves, water main,
of their products
3n successfully fulfill
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1. Accept lowest bid for the purchase of 25 new fire hydrants with appurtenances.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends c tin the lowest cost, responsive i for the purchase of 25 new fire hydrants and
appurtenances as submitted by Ziebell Water Products of Elk Grove Village, Illinois in an amount not to exceed
$87,417-05.
File Attachments
i - Bid
Mueller Hydrant.pdf (27 KB)
Bid
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion.
There will be no separate discussion of those items unless a Board member or member from the audience so
requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the
agenda.
Motion & Voting
Accept the monthly financial report for December 2019.
Motion by Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Subject 6.1 None
Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 6. OLD BUSINESS
Access Public
Type
7m NEW BUSINESS
Subject 7.1 1st reading of AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE
CODE REGARDING SIGNAGE RELATED TO VIDEO GAMING
Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 7. NEW BUSINESS
Access Public
Type Action
Preferred Date Feb 04, 2020
Absolute Date Feb 04, 2020
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Recommended Action APPROVAL OF AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE
REGARDING SIGNAGE RELATED TO VIDEO GAMING
Tnfnrm=1-inn
VillageThe one year review of video gaming within the Village of Mount Prospect took place at the November 26, 2019
:•. • Committee of • Doreen . • provided • • • the Village Board about the overall
usingnumber of locations that have applied and received the modified Liquor License to allow video gaming, how many
machines each establishment may have, and an overall breakdown of the funds collected by the various restaurant
owners and the Village. Ms. Jarosz also provided some of the investments that had been made at those locations
the funds! -•'
A short discussion was had on behalf of the Chamber of Commerce and several restaurant owners that would like to
have the opportunity to display video gaming signage of some sort at their locations. Currently,, per Section
13.204.1,1 subsection G. "it shall be unlawful to advertise for video gaming via any sign visible from any street, alley
or public right-of-way within the Village."" It seemed to be the general opinion of the Village Board that some kind of
signage should be allowed, but that it should be a controlled and small amount of signage. Staff volunteered to do a
general survey of the surrounding communities to compare regulations and actual installations in the field and to
report back to the Village Board in early 2020 with results and possible recommendations.
This survey of local codes and ordinances of our surrounding communities resulted in a wide variety of methods to
regulate signage dedicated to video gaming:
• Schaumburg - Limited to 1 sign, maximum of 4 square feet (newly approved for video gaming).
• Wheeling - Limited to 1 sign, maximum of 12 square feet.
• Elk Grove Village - No specific regulations. Gaming Commissioner has sole authority as to what is acceptable.
• Prospect Heights - Allowed to cover up to 1/3 of windows with signage. Also allow temporary signage (flags,
balloons, ribbons, etc.) for up to 60 days.
• Buffalo Grove - Allowed to cover up to 40% of windows with signage.
• Hoffman Estates - Allowed to cover up to 33% of windows with signage, up to a maximum of 200 square
feet.
Clearly, Schaumburg is the most restrictive of the surrounding communities in relation to the number and size of
video gaming signage, while Prospect Heights, Buffalo Grove, and Hoffman Estates are the most lenient.
The field survey was expected to be in line with the codes in regards to the amount of signage being displayed.
While not every gaming location in every community was visited by staff, the vast majority of locations viewed
simply use a small electric neon window sign to advertise the availability of gaming which would fit into the 4 square
feet requirement that Schaumburg uses. Some locations took special effort by staff to be able to tell the difference
between video gaming signage and standard window signage advertising sports teams, alcohol brands, and
standard "open" signs. The attached photographs show the variety of signage at each location. Slight variations
existed like a location in Prospect Heights with the edge of the freestanding sign highlighted with the word ""SLOTS'
mounted vertically. Also, a location in Elk Grove uses a portion of a freestanding sign panel to advertise "'SLOTS
HERE" with a video poker graphic and slots graphic flanking the verbiage.
The exception to this rule overall was Hoffman Estates. Most locations in Hoffman Estates included several window
signs, vinyl window graphics, and a reference to gambling in the main signage outside the window area. These
examples can be distracting and block the view from the exterior to the interior, which can be considered a safety
issue in many cases because it blocks the view of the Police into the space. Hoffman Estates was also the only
municipality where freestanding temporary signage was used in the form of flag/flutter type signs.
The Village of Mount Prospect has historically been conservative with the overall number, height, and area
limitations of allowable signage. In addition, the amount of temporary signage is heavily regulated to prevent the
proliferation of signs along corridors, as one temporary sign tends to turn into several by neighbor escalation. The
survey conducted by staff revealed that despite how large an area municipalities allow video gaming signage to be,
the vast majority of establishments have simply adopted a small prefabricated neon sign identifying "video gaming',
11slots', or ""video poker" that can be purchased on any number of commercial websites.
As the Village of Mount Prospect tends to be more conservative in regards to signage overall, it seems to make
sense that any allowable signage identifying video gaming would be limited to a single window sign not to exceed 4
overall square feet, which can be illuminated, but not flash or have chasing lights. However, the prohibition of
temporary signage for video gaming should remain in place due to its largely uncontrollable proliferation and
influence on surrounding businesses to match advertising opportunities.
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Alternatives
1. Approval of the Ordinance as presented.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends the approval of the Ordinance to amend Chapter 13 of the Village Code regarding signage related
to video gaming. The code amendment would allow signage identifying video gaming, limiting such signage to a
single window sign not to exceed 4 overall square feet, which can be illuminated, but not flash or have chasing
lights.
File Attachments
VIDEO GAMING PHOTOS - -
Village _ i _Section
Admin Content
Added a clarification to the recommendation. - NB
Motion & Voting
APPROVAL OF AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE REGARDING SIGNAGE RELATED TO
VIDEO GAMING
Motion by Michael Zadel, second by William Grossi.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Michael Zadel
Nay: Richard Rogers, Colleen Saccotelli
Subject 8.1 Motion to accept bid for Booster Pumping Station #4 Motor Control Center
Replacement Project in an amount not to exceed $103,950.00.
Meeting Feb 4, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 8. VILLAGE MANAGER'S REPORT
Access Public
Type Action
Preferred Date Feb 04, 2020
Absolute Date Feb 04, 2020
Fiscal Impact Yes
Dollar Amount $103,950.00
Budgeted Yes
Budget Source Water and Sewer Fund
Recommended Action Accept the proposal for Booster Pumping Station #4 Motor Control Center Replacement as
submitted by Newcastle Electric Inc. of Itasca, Illinois in an amount not to exceed
$103,950.
Information
In the current budget, funds are available to replace the motor control center (MCC) at Booster Pumping Station #4
located at 117 N. Waverly Place.
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An MCC is an assembly to control electric motors that power water system booster pumps and other electrical
equipment in a booster pumping station. It consists of multiple enclosed sections sharing a common power bus
(supply). Each section contains a combination starter, which in turn consists of a motor starter, circuit breaker and a
main power disconnect
The Village owns and maintains five (5) MCCs. Each is located in one (1) of five (5) water distribution system
booster pumping stations.
The current MCC at Booster Pumping Station #4 is a Cutler -Hammer Freedom 2100. This MCC operates two (2) high
service pumps, transformers, the facility's main disconnect, two (2) heaters, a recirculating pump, and an exhaust
fan. Also, included is a Cutler -Hammer Westinghouse series 2100 MCC that operates the deep well at this site.
The MCC at Booster Pumping Station #4 was last replaced in November 1997. Pictures of the existing MCC are
attached. The life -expectancy for MCCs is 15-20 years. At 23 years of service, this unit has exceeded its anticipated
service life. In addition, major components have begun to fail. During the past two (2) years, both a booster pump
soft starter and variable frequency drive failed.
The planned improvements include a base bid and pricing for optional work.
The base bid includes; a review of the existing MCC and well pump cabinet elevations as well as documenting the
existing power and control connection. The work also includes procuring a specified replacement MCC with soft
starts and relays required for a functional system, as well as the pump controller cabinet and pertinent components.
The optional work includes relocating and condensing two (2) existing electrical panels and associated switches,
boxes, and conduits, to an adjacent location.
To secure a qualified contractor for this work, the Village hired Baxter & Woodman Consulting engineers of Crystal
Lake, Illinois to prepare plans, specifications and bid documents necessary to secure competitive bids. Copies of
these documents and plans are attached.
Riel pact lltc
The bid documents were sent to five (5) area firms who have experience in motor control replacement projects. In
addition, the bid was publicly advertised on the Village's website utilizing DemandStar bid services.
On Monday, January 20, 2020 a mandatory, pre-bid meeting was held with three (3) contractors attending, along
with representatives from the Village and Baxter & Woodman. Based on inquiries at this meeting, two (2) addenda
were issued for the project and this material was sent to all plan holders.
On January 27, 2020, the bids were publicly opened and read as required by Village Code. The following three (3)
firms submitted bids:
Contractor
Base
Alternate
Total
Newcastle Electric, Inc.
$92,500
$2,000
$94,500
Okeh Electric Company
$95,900
$5,800
$101,700
Homestead Electrical Contracting
$117,000
$11,000
$128,000
Engineers Estimate of probable cost $150, 000.00
The bidders submitted a bid bond in the amount of 10% of their total bid as required by the contract documents.
The bids were checked for accuracy. There were no errors. The bidders submitted all required documents,
acknowledged both addendum and correctly signed their bid and bid bond.
Discussion
Newcastle Electric, Inc. of Itasca, Illinois (Newcastle) submitted the lowest cost, responsive bid. A copy of the firms
bid submittal is attached.
Newcastle Electric's clients include municipalities and private companies. The contractor has performed work for the
Village in the past. They have ordered and replaced failed variable frequency drives and soft starts at all five
(5) booster -pumping stations and have performed an electrical study for the motor control center located at Booster
Pumping station #5. Newcastle Electric performed that work in a satisfactory and timely manner without incident
and on budget. Staff is confident that Newcastle can successfully perform specified work at the bid price indicated.
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It is recommended that m 1096 contingency be included in the project award to allow for unanticipated conflicts
($9,450.00). A 1096 contingency would bring the project award total to $103,950.00 (the $92,500 base -bid plus the
$2,000 alternate -bid plus the 1096 contingency of $9,450.00).
Altgarnntivrac
1. Accept the lowest cost,, responsive bid for the Booster Pumping Station #4 motor control center replacement.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest bid from Newcastle Electric, Inc. of Itasca,, IL to provide
construction services for the Booster Pumping station #4 motor control center replacement project for a not to
exceed amount of $103,,950.00.
File Attachments
Pictures of Existing MCC.pdf (213 KB)
Newcastle - Bid documents.pdf (916 KB)
Bid Specifications. pdf (4,,108 KB)
00 91 13il ADDENDUM No l.pdf (113 KB)
00 91 13.02 ADDENDUM No 2.pdf (16 KB)
Booster Station 4 Location Map.pdf (809 KB)
Bid Bond - Newcastle.pdf (225 KB)
Motion & Voting
Accept the proposal for Booster Pumping Station #4Motor Control Center Replacement assubmitted by Newcastle
Electric Inc. of Itasca., Illinois in an amount not to exceed $103,950.
Motion by Paul Hoefert, second by Michael Zadei
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel
ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY OR NEEDS SOME I
ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 847/392-6000, EXTENSION 5_32J
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