HomeMy WebLinkAbout01/08/1980 FC Committee ReportVillage of Mount Prospect
100 S. Emerson
Mount Prospect, Illinois 60056
COMMITTEE REPORT
TO: Mayor & Board of Trustees
FROM: Edward A. Geick, Asst. Village Manager
SUBJECT: Finance Committee Meeting 1/8/80
DATE: January 11, 1980
The meeting was called to order at 8:00 p.m. Present were Chairman Miller,
Trustees E. F. Richardson and T. J. Wattenberg; Village Manager Terrance L.
Burghard, Director of Management Services Martha H. Peppler, Fire Chief
Lawrence Pairitz, Members of the press and public.
Re ort of the Merit Task Force
The Village Manager, Terrance L. Burghard presented the report of the Employee
Merit Task Force as attached. Mr. Burghard stated that the problem'of salary
administration for the employees who are not in recognized unions or employee
groups had been an ongoing concern of his for over a year. He.cited examples
of employees that had left for higher paying jobs and the Village had difficulty
recruiting their replacement; often salaries had to be raised Just toe t the
position re -filled.
In an effort to gain information and concensus on the problem and how to
solve it, Mr. Burghard organized the Merit Task Force consisting of seven
employee representatives, and two members of Management, Mrs. Peppler and
Mr. Geick. This Task Force had two Assignments; first, the collection
and compilation of comparative salary data and recommended changes to
Mount Prospect's current ranges; second, the development of a,-Z4§tit,,eva1-
uation system to be used for all employees.
Trustee Wattenberg requested information on the method used to conduct the
survey. Mrs. Peppler stated that the Cook County Salary Survey was used as
a starting point and all data was verified by a member of the Task Force with
the Communities used in the survey.
The Task Forces recommendations are as follows:
2
TABLE
Current
proposed
Mt. Prospect
Mt. Prospect
min.
Max.
Min.
Max.
Clerk
$ 7,007
$ 9,388
9,00011!
0 ,
Switchboard Operator
7,007
9,388
9,344
12,500
Account Clerk I
8,111
10,869
9,550
12,50
Account Clerk 11
8,516
11,432
+10,500 / 500
1 !00 ,
Records Clerk
8,516
10,869
10,500,0
Keypunch Operator
t
8,500:
11,500
9,500
13,500
Senior Accounting Clerk
i
8,388
12,583
11,500
15,000
Secretary '1
7,724
10,351
9,500
23,500
Secretary 11
9,388
12,583
11`,000
14,540
Office Supervisor/Secretary
10,351
13,873
11,500
16,500
Sanitarian 15,000 18,500 16,000 21,000
Police Assistant 8,658 9,714 10,000 14,000
1
Niru Burghard.;concurred with these recommendations and indicated that he wished
to make adjustments to(some > ployee®s salaries effective February 1 1980
to pay them more competitively with the market -place.` The cast to the encs of
the fiscal year would he $15,361.; The Finance Committee was unanimous in its
acceptance of the' ask Force Report and the Manager's recommendation for
February 1, 1980adjustments. Mr. Miller indicated that he would resort 'this
concurrence at the next. Board Meeting ,on January 15, 1980 and seek Board approval
of the plan
Mr. Miller commented on the 'disparate ';spread between the minimum and; the maxi
nun in certain ranges. Mr. Burghard indicated that the new ranges are based
on the market -place analysis of the positions which does not necessarily con-
form to"a'mathematically precise figure.
a
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1
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IIB,M:Goer Purchase
Mrs. Peppler presented a recommendation that the Village purchase, on a five
year contract, the I.B.M. Copier which is on the first floor of Village Hall.
The monthly payments would be reduced from $359.00 to $234.00, resulting in
a savings of $7,540.00 over the five years. I.B.M. will continue to service
the machine.
The Finance Committee concurred with the recommendation and agreed, to report
to the Board at the next meeting.
Fiscal Policy
This question arose with the $2.1 million surplus which occurred last year.
Mr. Miller indicated that the committee will need the following information
in order to make a recommendation to the Board:
1) Is there a formula which can be applied to determine a reasonable
year end balance?
2) What is an adequate contingency factor?
3) Is it legal and/or proper for a municipality to develop'a funding
mechanism to provide for the acquisition of large capital equipment?
Mrs. Peppler will report to the Committee at the next meeting on these matters.
Review of Maa and Board of Trustees Salaries
Mr. Richardson cited the language in the ordinance which covers salaries for
the Mayor and Board' indicating that it called for an "annual salary" and
questioned whether that salary could be received once annually instead of
monthly,
Trustee Wattenberg expressed his concern with the difficulty in'attracting
candidates to run for office with the current salaries. Salary increases
might help.
Chairman Miller requested Mrs. Peppler to put this matter on the agenda for
December of 1980. The members agreed to discuss the question of annual pay-
ment during Budget Meetings in March.
Financial Information Re orting
In an effort to get better financial information to the Board, a discussion
of report formats was held. Mr. Miller will send Mrs. Peppler a sample of
a report that he finds helpful in his business. Mrs. Peppler will report
back to the committee.
N.M.D.S. Withdrawal
Because of the potential of this matter going to litigation, Mr. Miller
called its discussion in executive session at 9:30 p.m.
Mrs. Peppler made a presentation of our current system on the Northwest
Municipal Data System. She cited problems in inflexibility and lack of
co-operation with the Staff. In an effort, to better meet all of the data
processing needs of the Village, both now and in the; future she requested
1 the consideration of withdrawal from N.M. .Z . to seek alternative in-house
i methods of getting the `work "done. The Committee discussed', in depth, the;
problems which the Village has had in the past and plans aid coats for
I future changes.
Mrs. Peppler presented Barbara Baran's memos on the complexities of the
contract and the necessity for taking a strong position in regards to with-
drawalin order to protect our assets in the system.
the Committee concurred with the recommendation to withdraw and will
report o the Board at the next` meeting.
i session was ended.
eting was adjourned at 10:15 p.m.