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Home My WebLink About06/20/2006 VB minutes ~. CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES APPROVE BILLS and FINANCIALS MAYOR'S REPORT CLASS C LIQUOR LICENSE RMS, LIQUORS, INC., 1714 EAST KENSINGTON /-. MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 20, 2006 Mayor Wilks called the meeting to order at 7:07 p.m. Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Michael Zadel Absent: Trustee John Korn PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION Trustee Lohrstorfer gave the Invocation. APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular meeting held June 6, 2006. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Abstain: Corcoran Absent: Korn Motion carried. APPROVE BILLS and FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS and FINANCIALS" was noted by an asterisk, and all items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA" MAYOR'S REPORT Mayor Wilks presented the request from the new owner of RMS Liquors (formerly RV Liquors) to continue operating under the existing Class C (Retail Package only) liquor license. The owner of RMS Liquors, Mr.. Rahim Sarrati, was in attendance and responded to questions from the Mayor regarding the need to successfully complete the certified liquor servers course, BAS.S.E.T. Mr. Sarrafi stated both he and his son are registered for the course. Mr. Janonis stated the liquor license would not be issued until Mr. Saffafi successfully completes the training and all other required paperwork for the license is submitted and approved. Trustee Lohrstorfer, seconded by Trustee Zadel, moved to approve the change of ownership to RMS Liquors. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. 1 APPOINTMENTS CITIZENS TO BE HEARD KIWANIS CLUB SCHOLARSHIP WINNERS DOWNTOWN REDEVELOPMENT, BUSSE AVENUE APPOINTMENTS Mayor Wilks presented the following appointments and reappointments for the Board's approval: Economic Development Commission Appointment Thomas (Skip) Robertson Term expires May 2009 Community Relations Commission Reappointment Pankaj Parikh Term expires May 2009 Trustee Hoefert, seconded by Trustee Zadel, moved to approve the appointments and reappointments as listed above. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mr. Tom Schultz, President Mount Prospect Kiwanis Club, announced the recipients of the 2006 Kiwanis Scholarships. As the focus of the Kiwanis Club is serving the children of the world Mr. Schultz stated each of the recipients had chosen areas of study that would benefit children. Mayor Wilks, also an active member of the Mount Prospect Kiwanis, assisted with the scholarship presentations to the following recent high school graduates: Peter Buckstaff Elizabeth Dix Katrina Schreck Kathleen Styzek Prospect High School Prospect High School Prospect High School Prospect High School Mr. Richard Valentino, legal counsel for Mr. Tod Curtis, Ye Olde Town Inn owner, expressed, on behalf of Mr. Curtis, concerns with the pending demolition of property adjacent to the Ye Olde Town Inn, 18 West Busse Avenue. In addition to any structural damage his property might incur with the demolition, Mr. Curtis, is concerned what impact the demolition/construction period of the project will have on his business. Mr. Valentino stated Mr. Curtis would like the lines of communication between, the Village, Dr. Oztekin and he to remain open. Mayor Wilks responded the Village is also committed to keeping the lines of communication open, and receptive to meeting with Mr. Curtis. The Mayor encouraged Mr. Valentino or Mr. Curtis to contactl Village Manager Michael Janonis. Village Manager Michael Janonis reiterated, he would be more than happy to meet with Mr. Curtis and to maintain communication. Mr. Janonis provided the following updated information on the Busse Avenue redevelopment project. 1. A professional, structural survey of Mr. Curtis' property will be conducted prior to demolition of 2 West Busse Avenue. Survey date has not been scheduled. 2. The Village will verify the survey has been conducted prior to issuing demolition permits. 3. No application has been submitted for a demolition permit for 2 West Busse Avenue. 2 4. The Village will work with all affected parties to minimize disruption and protect adjacent property. /~, CONSENT AGENDA CONSENT AGENDA Trustee LOhrstorfer, seconded by Trustee Skowron, moved to approve the following business items: BILLS AND 1. Bills, dated June 1 - 14, 2006 FINANCIALS 2. Financial report dated May 1 - May 31,2006 3. Resolution No. 31-06: A RESOLUTION AMENDING THE PARKING RES NO. 31-06 AGREEMENT BElWEEN THE VILLAGE OF MOUNT PROSPECT AND THE MOUNT PROSPECT TOWN HOME ASSOCIATION LOCATED AT 104-112 EAST LINCOLN AND 304-348 SOUTH MAPLE RES NO. 32-06 4. Resolution No. 32-06: A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE FOLDER/STUFFER ILLINOIS HIGHWAY CODE MACHINE 5. Request to waive bid process and purchase an automated folder/stuffer machine in an amount not to exceed $9,800. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS Mayor Wilks stated staff has recommended deferral of items A, B., and C. as listed under Old Business. DOWNTOWN TIF DISTRICT A 2nd reading of AN ORDINANCE AMENDING TAX INCREMENT REDEVELOPMENT PROJECT FOR THE DOWNTOWN TIF NO.1 (AMENDMENT #3) REDEVELOPMENT PROJECT AREA OF THE VILLAGE OF MOUNT PROSPECT Trustee Lohrstorfer, seconded by Trustee Skowron, moved to defer the second reading of the ordinance amending the Downtown TIF NO.1 Redevelopment Project (item A) until the July 18, 2006 Village Board meeting. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. B. t1d reading of AN ORDINANCE DESIGNATING THE AMENDMENT #3 TO THE DOWNTOWN TIF NO.1 REDEVELOPMENT PROJECT AREA OF THE VILLAGE OF MOUNT PROSPECT A REDEVELOPMENT PROJECT AREA PURSUANT TO THE TAX INCREMENT ALLOCATION REDEVELOPMENT ACT Trustee Lohrstorfer, seconded by Trustee Skowron, moved to defer the second reading of the ordinance to amending the Downtown TIF No. 1 Redevelopment Project (item B.) until the July 18, 2006 Village Board meeting. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. C. AN ORDINANCE CONFIRMING TAX INCREMENT ALLOCATON FINANCING FOR THE DOWNTOWN TIF NO.1 REDEVELOPMENT PROJECT OF THE VILLAGE OF MOUNT PROSPECT 3 NEW BUSINESS VILLAGE CODE AMENDMENT CHAPTER 18, (TRAFFIC) ORD 5571 Trustee ladel, seconded by Trustee Skowron, moved to defer the second reading of the ordinance for the Downtown TIF NO.1 Redevelopment Project (item C.) until the July 18, 2006 Village Board meeting. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, ladel Nays: None Motion carried. NEW BUSINESS Mayor Wilks presented for a 1st reading an ordinance amending Chapter 18 (Traffic) of the Village Code. The ordinance would amend the code to incorporate various traffic regulations around Forest View Elementary School, 1901 West Estates Drive. Village Project Engineer Matt Lawrie provided background information relevant to the traffic study conducted by staff over the past school year around Forest View Elementary School. Mr. Lawrie stated engineering staffs evaluation included determination of the best locations for bus parking, short-term and long-term parking, student pick-up and drop-off, effectiveness of the one-way street designation and street parking throughout the day. Additional input was also collected through a survey sent to the homes near the school and the families whose children attend Forest View Elementary. Engineering staff discussed and presented their recommendations at the June 12,2006 Safety Commission meeting. It was noted that five (5) residents and the Forest View Elementary School Principal were in attendance. Mr. Lawrie stated the Safety Commission by a vote of 6-0 approved staffs recommendations. Mr. Lawrie addressed several questions from the Village Board including adequacy and accessibility of the drop-off/pick-up location and other traffic/street parking issues. · The time allowed for drop-off/pick-up is adequate for securing a child(ren) safely in a vehicle. · Parents park on streets other than the designated drop-off/pick-up location. Mr. Lawrie informed the Village Boardthe Police Department would be on-site at the start of the school's 2006-2007 school year to assist with public education and enforcement of the new traffic regulations. Trustee Lohrstorfer, seconded by Trustee Skowron, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, LOhrstorfer, Skowron, ladel Nays: None Motion carried. Trustee ladel, seconded by Trustee LOhrstorfer, moved for approval of Ordinance No. 5571: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, LOhrstorfer, Skowron, ladel Nays: None Motion carried. 4 AMENDMENTS TO THE VILLAE CODE ,,- CHAPTER 19, HEAL TH REGULATIONS APPENDIX A, DIVISIONS II ,"- ORD 5572 /~, Mayor Wilks presented for a first (1st) reading two (2) ordinances to reflect additional changes in the Village's new residential solid waste program to include the use and established fee for additional residential refuse and/or recycling containers. Public Works Director Glen Andler presented the recommended changes to the Village Code which will provide for the rental of village-owned refuse and/or recycling carts to residents requesting additional carts for curbside collection of refuse and/or recyclables, and the availability of a 95-gallon recycling cart. He stated the second ordinance amends Appendix A, Division II to include the rental fees for the refuse and recycling carts. Trustee Hoefert requested clarification of the language in the ordinance, Chapter 19.203. Receptacles, that states all recycling materials must be contained in the wheeled cart. Trustee Hoefert referenced staffs response to his question at the June 13, 2006 Committee of the Whole meeting that his over-sized cardboard set next to his recycling cart would be collected. The Village Board then discussed the purpose of having all material contained, including corrugated cardboard, in the cart(s). The Village Board agreed residents should be encouraged to recycle corrugated cardboard, and should cut oversized cardboard into pieces that will fit in the cart. It was also suggested that those residents who do not want to cut an oversized box, have the box taken away by the individuals delivering the appliance or other large items. With respect to refuse, Mr. Andler stated the solid waste contract does allow for certain items such as those on the bulk item list to be set outside the designated cart for collection. However, unless specified by the contract all refuse/garbage must be in the designated cart. Noting a typing error in the proposed ordinance for Appendix A, Division II, Mayor Wilks stated to be consistent with the corresponding section in Chapter 19 the following correction would be made. 19.208 Fees A. Residential Refuse Collection: 1. Single family residential dwellings. a. Annual fee of $75 per single-family dwelling b. One time rental fee of $25 per cart ..<;kOne time rental fee of $25 per cart Trustee Zadel, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Skowron, moved for approval of Ordinance No. 5572: AN ORDINANCE AMENDING CHAPTER 19 (HEALTH REGULATIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two (2) readings of an ordinance: 5 ORD 5573 VILLAGE MANAGER'S REPORT REHABI LIT A TION OF GEORGE STREET BRIDGE AND ADJOINING WELLER CREEK BANK ST ABILlZA TION ENGINEERING INSPECTION SERVICES ROUTE 83 IMPROVEMENT PROJECT FINAL BALANCING CHANGE ORDER Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Skowron, moved for approval of Ordinance No. 5573: AN ORDINANCE AMENDING APPENDIX A, DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Michael Janonis stated the Public Works Department is requesting to accept; (1) the bid for Rehabilitation of the George Street Bridge and Adjoining Weller Creek Stabilization and (2) the proposal for engineering inspection services for the project. Public Works Project Engineer Matt Lawrie presented the background information on the proposed project. He stated the project will involve deck replacement, abutment wall and beam repairs, channel stabilization beneath the bridge and replacement of the deteriorated bank stabilization measures 100' upstream and downstream of the bridge. The project is expected to begin after the 4th of July and be completed by the end of August 2006. Funding for the project has been allocated in the Bridge Account using Motor Fuel Tax (MFT) funds. Mr. Lawrie stated the Village received three (3) bids for the bridge rehabilitation and creek stabilization project. Staff is recommending the bid for the project be awarded to the low bidder Martam Construction in an amount not to exceed $196,359. He stated Martam Construction did the Village's 2005 Bridge Rehabilitation Project as well as other Village projects and their workmanship has been acceptable. Mr. Lawrie then presented staff's request to approve the proposal for engineering services from Ciobra Group, Inc. in an amount not to exceed $16,752. Ciorba Group, Inc. is the designer of this project. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the request to accept the bid for Rehabilitation of George Street Bridge and Adjoining Weller Creek Stabilization from Martam Construction in an amount not to exceed $196,359 and the proposal for engineering inspection services from Ciorba, Inc. in an amount not to exceed $16,752. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Public Works Director Glen Andler presented a request for approval of a final balancing change order for the Route 83 Improvement agreement with IDOT for an amount not to exceed $230,478.86. Mr. Andler provided an accounting of the Village's portion of the 2000 road project. He stated there was a discrepancy in the amount IDOT said the Village owed for the Project and what the Village actually owed. Engineering staff provided documentation in support of the Village's actual cost and the Village and IDOT are now in agreement in the amount the Village owes. 6 /~ CITIZEN COMMENTS /<~, FINE ARTS FESTIVAL COW MEETING CANCELLATION JUNE 27,2006 VILLAGE BOARD MEETING WEDNESDAY, JULY 5,2006 4TH OF JULY PARADE OTHER BUSINESS /~, In requesting further clarification of the request, Mayor Wilks asked Mr. Andler if the amount to be approved by the Village Board was $230,478.86 or $419,441.92 Mr. Andler stated staff's request was for approval of the final balancing change order in the amount of $230,478.86. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the request for Village Board approval of the Final Balancing Change Order for the Route 83 Improvement Project - Prospect to Golf Road in an amount not to exceed $230,478.86. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. Having missed the opportunity to address the Village Board under Citizens to Be Heard, Ms. Joyce Ackerman, Windsor Court Apartments, was allowed to present her comments. Ms. Ackerman expressed concems regarding disruptive activities that are occurring with greater frequency in her area. She believes several laws are being broken including the consumption of alcohol. Although the police have responded to her phone calls, Ms. Ackerman doesn't think she should have to call all the time. She is requesting increased police presence. Trustee Corcoran asked if she thinks there has been a change in the level and frequency of the activities described since one of the former property owners, Mrs. Lil Perham, is no longer there. Ms. Ackerman stated she thought that without Mrs. Perham to enforce property maintenance standards the property was not as well maintained. Mayor Wilks stated Village Manager Michael Janonis would have Police Chief Eddington contact Ms. Ackerman before the end of the week to discuss her concerns. The Village Manager stated the Police Department has already increased patrolling in the area, and he will also review what leverage the Village may have in working with the property owners to address disruptive activities and safety concerns. The following items were also announced: 1. Fine Arts Festival Saturday, June 24,2006 (10:00 a.m.- 5:00 p.m.) Emerson StreetIVillage Hall Grounds 2. Meeting Cancellation June 27,2006 Committee of the Whole Meeting 3. Meeting Date Change Wednesday July 5, 2006 Village Board Meeting 7:00 p.m. 4. 4th of July Parade 1 :00 p.m. OTHER BUSINESS None. 7 CLOSED SESSION ADJOURN CLOSED SESSION Mayor Wilks cancelled the Closed Session stating there was no need to hold the Closed Session for discussion of Land Acquisition as listed on the Agenda. ADJOURN There being no further business to discuss Mayor Wilks called for a motion to adjourn. Trustee Skowron, seconded by Trustee Lohrstorfer, moved to adjourn the June 20, 2006 Village Board meeting. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Motion carried. The June 20, 2006 Village Board meeting adjourned at 8:25 p.m. ~~ a(}() M. Lisa Angell ~ Village Clerk 8