HomeMy WebLinkAbout4.3 1st reading of AN ORDINANCE AUTHORIZING THE VILLAGE PRESIDENT TO DECLARE A STATE OF EMERGENCY SHOULD THE NEED ARISE AND AUTHORIZING PURCHASE CONTRACTS AS NECESSARY TO RESOLVE A STATE OF EMERGENCY WITHOUT PUBLIC ADVERTISEMENT WITHIN THE VILLAGE OF MOU6/3/2020 BoardDocs® Pro
Agenda Item Details
Meeting May 19, 2020 - MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 4. MAYOR'S REPORT
Subject 4.3 1st reading of AN ORDINANCE AUTHORIZING THE VILLAGE PRESIDENT TO DECLARE A
STATE OF EMERGENCY SHOULD THE NEED ARISE AND AUTHORIZING PURCHASE
CONTRACTS AS NECESSARY TO RESOLVE A STATE OF EMERGENCY WITHOUT PUBLIC
ADVERTISEMENT WITHIN THE VILLAGE OF MOUNT PROSPECT
Access Public
Type Action
Preferred Date May 19, 2020
Absolute Date May 19, 2024
Public Content
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Background:
Natural disasters, disease epidemics, or any type of emergency may necessitate a municipality to declare a state of
emergency. Pursuant to Section 11-1-6 and 8-10-5 of the Illinois Municipal Code, the State has legislated to
municipalities additional authority in order to respond to an emergency. Ordinance No. 6509, authorizing the Village
President to declare a state of emergency should the need arise, was approved by the Village Board on March 17,
2020, Declaration No. 2020-1 was executed on March 17, 2020. A second declaration of ernergencyDeclaration No.
2020-2, was approved by Ordinance No. 6516 on May 5, 2020, and expires upon the adjournment of the May 19,
2020 regular meeting of the Village Board.
This third ordinance continues to establish the standards to be relied upon for the Mayor to determine when a state of
emergency exists. It also provides Village leadership operational flexibility during a state of emergency to respond to
the emergency when otherwise policies and procedures for conducting normal business could hinder community
response.
1. That the emergency, natural disaster, and other public health emergencies will likely cause damage, injury
hardship or etc. to the community and is imminent or has occurred.
2. The emergency is severe enough to require the declaration of emergency in order to supplement loca'
resources in preventing damage, injury, hardship or etc. including the identification of any applicable
procedures, rules or regulations that will be waived or suspended, during the emergency.
During a state of emergency, the Mayor would be granted the extraordinary power and authority to exercise the
powers of the Village Board as may be reasonably necessary to respond to the emergency. In addition, the Village
Manager or designees may let contracts to the extent necessary to resolve such emergency without publiii
advertisement.
COVID-19 Im•
The Village has 415 cumulative cases of COVID-19 (as of 5/14) and four residents have died as a result of the virus
(see attached table). The Village organization has been in Phase 2 and moving to Phase 3 of the Continuity of
Operations Plan. This phase closes Village buildings to the public, but allows for operations to continue in all
departments by leveraging technology to serve customers. These phases will continue through the Governor's stay at
home order until a recovery phase has been reached. The Continuity of Operations Plan phases are independent of
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the State's Restore • Plan phases. We have been and • to •- in a • 2 Emergency Operation Center
activation (physically • virtually) throughout this disaster event.
The pandernic will have a significant impact on revenues that the Village received from State Sales Tax,, Income Tax,
Use Tax, Motor Fuel Tax, as well as locally imposed taxes and fees. It is estimated that the Village will lose $5.60M in
revenues in 2020. The Village has embraced a 5 -step contingency plan in the case of a severe economic crisis. Staff
has identified $7.OM in expenses that can be delayed or deferred this year. Due to physical distancing mandates that
will likely continue into the summer months, several special events are being canceled throughout the region including
Mount Prospect. The decision to cancel several upcoming summer and special events was discussed at the May 5,
2020 Board meeting. The financial impact of COVID-19 was discussed in detail during the first quarter financial
review at the May 12,, 2020 Committee of the Whole meeting. A Year -to -Date (May 14) COVID-19 expenditure report
is attached for reference.
Barring any unforeseen events,, we are planning to welcome residents and customers back into buildings starting
Monday, June 1.
Alternatives
1. Motion to approve the Ordinance.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends approval of the Ordinance. Should the Village Board favorably consider this request, adoption of an
Ordinance authorizing the Village President to declare a state of emergency should the need arise and authorizing
purchasing contracts as necessary to resolve a state of emergency without public advertisement would be in order.
Village of Mt Prospect_third Ordinance Authorizing Village President to Declare State of Emergency.pdf (48
KB)
Village of Mt Prospect—third Declaration of State of Emergency in Village of Mount Prospect.pdf (49 KB)
COVID19—STATS-05-14-20.pdf (163 KB)
COVID-19 Project Expense Report - Run Date 2020-05-14.pdf (539 KB)
Administrative Content
Executive Content
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