HomeMy WebLinkAbout 8.1 Approval of Change Order 1 with Nicholas & Associates for the new Fire Headquarters / Station 13 located at 111 E. Rand Rd in an amount not to exceed $124,200.00 Access6/3/2020 BoardDocs® Pro
Agenda Item Details
Meeting Jun 02, 2020 - MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
%Ca teg o ry 9. VILLAGE MANAGER'S REPORT
Subject 9.1 Approval of Change Order 1 with Nicholas & Associates for the new Fire Headquarters
Station 13 located at 111 E. Rand Rd in an amount not to exceed $124,200.00
Access Public
Type Action
Preferred Date Jun 02, 2020
Absolute Date Jun 02, 2020
Fiscal Impact Yes
Dollar Amount 1241200.00
Budget Source Fire Headquarters Construction Account
Recommended Action Approval of Change Order 1 with Nicholas & Associates for the new Fire Headquarters
Station 13 located at 111 E. Rand Road., in an amount not to exceed $124,200-00.
Public Content
Information
Due to the unforeseen water seepage in the lower level of the new Fire Headquarters / Station 13 at 111 E. Rand
Road'. some significant improvements had to be made to the building in order to prevent any future flooding. The Fire
Department took occupancy of the building on April 15,, 2020,, and the seepage occurred a week later on April 22.
While the building did have a history of taking some water prior to the Village purchasing the property,, these areas of
concern were accounted for in the design and construction process to prevent any further issues from those sources.
A more detailed description of the mitigation process over the last year is documented in the attached memos from
Staff.
As Nicholas & Associates and their subcontractors were still on-site making some minor adjustments and completing
the final punch list, and they have the best knowledge of the existing building, they were directed by the Village
Manager with the Mayor's support to proceed with the repair work immediately on a time and material basis. There
were a number of unknowns heading into this process as the slab varied in thickness from 5" to 18" during the
original construction process. That alone would make for a large range of cost variations during the repair process, so
time and material was the best way to proceed. The scope of work for this change order work is as follows:
• Remove existing slab around the east and south walls of the lower level.
• Hand excavate to the bottom of the existing footing
• Install a stone bed, perforated pvc pipe with silt sock, and backfill
Install a new stormwater it, double pump system, and electrical control system to remove any underground
water from the system
• Install a HDPE dimple board against the existing foundation wall to provide a path for any future water to get to
the new pipe
• Drill in steel reinforcing and pour back a concrete slab
• Frame in new wall studs and drywall
https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2
6/3/2020
BoardDocs® Pro
• Mud, tape, and paint new walls
• Install wall covering to match the existing
• Reinstall new and salvaged carpet and flooring throughout
• Provide a thorough cleaning of the entire lower level, main stairwell, and elevator/lobby
As of May 27th, all the demolition and excavation was complete, the pipe and HDPE board was installed, the drain tile
system was installed and functioning, the pumps were in place and wired, and the concrete was poured back in. The
work is about a week ahead of schedule from the initial estimates. In addition, Nicholas & Associates was able to
provide a maximum cost for the entirety • the work, which is based • the time and material costs to datealong
with guaranteed maximum pricing from the finish subcontractors to complete the restoration and get the building
cleaned. The attached proposal from Nicholas & Associates totals $124,200.00 and will not be higher than thali
number. Notice should be taken that there is • • for Nicholas & Associates in this dollar amount. Nick
Papanicholas offered to supervise and manage this additional work without charge to help the Village keep the costs
down.
With this change order cost of $124.,200.00, the overall contract amount for Nicholas & Associates would total
$8.,082,,200.
Alternatives
1. Approval of Change Order 1 with Nicholas & Associates for the new Fire Headquarters / Station 13 at 111 E. Rand
Road in an amount not to exceed $124,,200-00.
2. Action at discretion of Village Board.
Staff Recommendation
Staff respectfully recommends the approval of Change Order 1 with Nicholas & Associates for the new Fire
Headquarters at 111 E. Rand in the not to exceed • • $124,,200.00.
Water update memo 5-15-20.pdf (33 KB) Water memo 5-1-20.pdf (29 KB)
Water Leak memo 03-31-2020.pdf (29 KB) Water Mitigation Budget Update letter.pdf (147 KB)
Administrative Content
Executive Content
Motion & Voting
Approval of Change Order 1 with Nicholas & Associates for the new Fire Headquarters / Station 13 located at 111 E.
Rand Road, in an amount not to exceed $124,,200.00.
Motion by Paul Hoefert., second by Richard Rogers.
Final Resolution: Motion Carries
Yea: Paul Hoefert, William Grossif Eleni Hatzis, Colleen Saccotellif Michael Zadelf Richard Rogers
https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2