HomeMy WebLinkAbout5.5 Motion to accept bid for Exterior Deck Replacement at 10 S. Pine Street in an amount not to exceed $38,802.5/15/2020 BoardDocs® Pro
Agenda Item Details
Meeting May 05, 2020 - MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 6. CONSENT AGENDA
Subject 6.5 Motion to accept bid for Exterior Deck Replacement at 10 S. Pine Street in an amount
not to exceed $38,802.
Access Public
Type Action (Consent)
Preferred Date May 05, 202#
Absolute Date May 05, 20216
Fiscal Impact Yes
Dollar Amount 38,802.00
Me eted Ye -5
Budget Source Capital Improvement Fund
Recommended Action Accept the lowest -cost, responsive bid for exterior deck replacement for 10 S Pine Street as
submitted by All American Exterior Solutions of Lake Zurich, Illinois in an amount not to
exceed $38,802.
Public Content
"TOM
In 1999,, the Village elected to relocate the historical building once located on the northeast corner of Main Street and
Northwest Highway to its current location at 10 South Pine Street. The building was originally the Moehling General
Store and Post Office built in downtown Mount Prospect in 1882. The Village presently leases the building to
Capannari Ice Cream. Capannari's has successfully operated there since June 2001. Between 1999 and 2001 the
vintage two-story, wood framed building underwent a full restoration. The restoration work included a new
foundation, serving utilities and a wraparound exterior deck providing access to the shop and an outdoor dining area
for patrons.
The exterior deck has exceeded its useful life and has now deteriorated to a condition that warrants removal and
replacement. In addition, the deck as currently constructed would not meet current International Building Code
requirements related to bearing capacities, ADA access and overall structural requirements. As such,, staff secured
services of a local architect, Thomas Buckley, to prepare plan drawings and bid specifications. The bid documents
facilitate complete replacement of the existing deck with new structural supports. The overall layout and design of the
new deck will be similar to the existing deck.
A notice to bidders was posted on the Village website utilizing Demandstar online bid service. Sealed bids were
received on April 6, 2020.
Two (2) contractors submitted bids for this project. The bids ranged from a low of $35,275.00 by All American
Exterior Solutions to a high of $$38,,021.73 submitted by F.H. Paschen.
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Bidder Total Cost
All American Exterior Solutions, Lake Zurich,, Illinois $35,275.00
F.H. Paschen,, Chicago, Illinois $38,021.73
All American Exterior Solutions of Lake Zurich, Illinois submitted the lowest cost bid. A copy of All American Exterior Solutions bili
submittal is attached.
All American Exterior Solutions has previously performed work for the Village. Specifically, All American worked at the
Public Safety building replacing the flat and shingled roof of the facility on time and within budget. The work was
completed satisfactorily. In addition,, All American Exterior submitted references for projects of similar size and scope.
Staff contacted provided references with all references responding with positive recommendations.
Staff anticipates that the project will begin in May and require two (2) weeks to complete. The project should be
substantially complete before Capannari's resumes business operations upon the expiration of the governor's "Stay a-11
Home" executive order.
Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated
construction conflicts. The total award for the project would be $38,802 (bid amount $35,275 + 10% Contingency
$3f527 = $38f8O2).
Alternatives
1. Award contract for 10 S. Pine Exterior Deck Replacement.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost,, responsive bid for the 10 S. Pine Exterior Dec
Replacement submitted by All American Exterior Solutions of Lake Zurich, Illinois in an amount not to exceem
$38,802. Sufficient funds exist in the current 2020 budget for this project.
All American Exterior Bid Documents.pdf (926 KB) 10 S Pine Exterior Deck PDF (892 KB)
10 S Pine St Location .® (365 KB) IMG-0105.jpg (2,141 KB)
IMG-0099.jpg (3,,946 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Motion by Richard Rogers, second by William Grossi.
Final Resolution: Motion Carries
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