HomeMy WebLinkAbout6.2 Motion to accept bid for EAB insecticide treatment services in an amount not to exceed $28,690.4/28/2020 BoardDocs® Pro
Agenda Item Details
Meeting Apr 21, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 6. CONSENT AGENDA
Subject 6.2 Motion to accept bid for EAB insecticide treatment services in an amount not to exceed
$28,,690.
Access Public
Type Action (Consent)
Preferred Date Apr 21, 2020
Absolute Date Apr 21, 2020
Fiscal Impact Yes
Dollar Amount 28,690.00
Me eted Ye -5
Budget Source General Fund
Recommended Action Accept the bid for a two (2) -year (2020-2021) EAB Insecticide Treatment contract
submitted by Kinnucan Tree Experts Company in an amount not to exceed $28,690. Year
two (2) (2021) will be in an amount not to exceed available budget. Staff also requests
authority to extend the contract by one (1) year (2022) if performance is satisfactory and
the contractor agrees to maintain pricing.
Public Content
Information
The proposed contract provides for the treatment of ash trees with emerald ash borer (EAB) insecticide.
Beginning in 2009, Public or has proactively treated a selection of parkway ash trees in attempt to prevent
infestation by the emerald ash borer (EAB). As authorized by the Village Board, we have been treating these trees
annually with the hope that we will be able to preserve a small population of high quality ash trees in our parkways.
Currently, these trees are separated into two (2) groups and treated biannually (every other year) with a product
called Tree -age. Tree -age is considered to the most effective treatment for killing EAB larvae.
In 2020,1 treatment will be applied to group B., consisting of approximately 300 trees (6,900 diameter inches). In
2021, treatment will be applied to group A, consisting of approximately 456 trees (7,500 diameter inches).
The bid award is for a two (2) year (2020-2021) EAB insecticide treatment contract. The bid also includes an option to
extend the contract one (1) additional year (2 22) if both parties agree.
Six (6) invitational bids were mailed and the bid was placed on the Village website utilizing Demandstar online bid
services. The following five (5) bids were received and publicly opened on April 13,, 2020 at 1:00 p.m.:
........................................ �1_2021 Bid Price
Kinnucan Tree Experts 1: 11 $28,350.00 $54f432.00
............................................
Eternally Green Lawn Care $26 220.001500.00 ��$54,720.00
$28
1/2
4/28/2020
BoardDocs® Pro
M MI! $27,600.00 30,000-00
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$50,,523.48 56,509.41
*1ave A Tree
Kramer Tree Service Ike slow
The lowest cost bidder is Kinnucan Tree Experts Company of Lake Bluff, Illinois. Kinnucan has held the Village"s EAB
Insecticide Treatment contract since 2015. They have performed at an acceptable level. Additionally, all provided
references were called and responded that Kinnucan has successfully completed work of this scale and scope in a
satisfactory manner. All references would hire Kinnucan in the future if given the opportunity.
Note that this year's costs are less than our previous contract. For years 2017-2019 the cost per inch was $3.95, in
comparison to $3.78 for the current proposal.
Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated
conditions. In this instance, a 10% contingency added to the lowest cost bid would result in a total contract award of
$28,690.00 (Base Bid: $26,082.00 + Contingency: $2,608.00 = Total Recommended Award: $28,690.00).
Alternatives
1. Accept bid results for Emerald Ash Borer (EAB) Insecticide Treatment.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends the Village Board accept the bid for a two (2) -year (2020-2021) EAB Insecticide Treatment contract
as submitted by Kinnucan Tree Experts Company in a not -to -exceed amount of $28,690. Year two (2) (2021)
expenditures will not exceed funds budgeted in 2021.
Staff also requests authority to extend the contract by one (1) year (2022) if performance is satisfactory and the
contractor agrees to maintain pricing.
BID -EAB INSECTICIDE APPLICATION 2020-2021.pdf (790 KB) Kinnucan Bid Submittal.pdf (843 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Approve the List of Bills - April 1. 2020, to April 14,, 2020 - $2,549f750.96
Motion by Paul Hoefert, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: Paul Hoefert,, William Grossi, Eleni Hatzis., Colleen Saccotelli,, Michael Zadel, Richard Rogers
https://go.boarddocs.com/il/vomp/Board.nsf/Public 2/2
Bid Request
for
EAB Insecticide Application Contract 2020-2021
BID OPENING Via Go To Meeting:
Monday, April 13, 2020 — 1:00 p.m. local time
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
H:\Forestry\WORD\2020\EAB\BID-EAB INSECTICIDE APPLICATION 2020-2021.docx
NOTICE TO BIDDERS
Bid for
EAB Insecticide Application Contract 2020-2021
For precautionary measures the preferred method for delivery of bids is via MAIL
during the COVID-19 outbreak.
Sealed bids will be received until Monday, April 13, 2020 — 1:00 p.m. in the office of the
Village Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 60056, in a
separate, sealed envelope please submit bid clearly marked "Sealed Bid for EAB
Insecticide Application Contract 2020-2021".
Bid opening will be held via Go To Meeting.
Please join my meeting from your computer, tablet or smartphone.
https:Hglobal.gotomeeting.com/ioin/970631517
You can also dial in using your phone.
United States (Toll Free): 1 877 309 2073
United States: +1 (571) 317-3129
Access Code: 970-631-517
New to GoToMeeting? Get the app now and be ready when your first meeting
starts: https://global.gotomeeting.com/install/970631517
Plans and specifications may be obtained on the Village's website at
www. mou ntprospect.org/bids
Offers may not be withdrawn for a period of ninety (90) days after the bid date without the
consent of the Board of Trustees.
Any Bid submitted unsealed, unsigned, sent via email or fax or received subsequent to
the aforementioned date and time, will be disqualified and returned to the bidder.
The Village reserves the right in its sole discretion,
thereof, to waive any irregularities technicalities and
to award the contract in a manner best serving the
about these bid specifications should be directed to
Dave Hull at 847-870-5640.
Village Manager
Michael Cassady
March 23, 2020
to reject any and all bids or parts
informalities in bid procedures and
interests of the Village. Questions
Forestry/Grounds Superintendent
EAB Insecticide Application Contract 2020-2021
Table of Contents
Section
Page
Notice to Bidders
1
Table of Contents
2
Bid Packet Information
3
Instructions to Bidders
7
Specifications
10
General Conditions
13
Proposal Form - Exhibit A
20
Bid Form
24
Affidavit — Bid Certification Form
28
Bid Security 30
Bid Sheet(s) 32
Contract — Exhibit B 34
Tree size and distribution sheet -
40
Exhibit C
VA
VILLAGE OF MOUNT PROSPECT
EAB INSECTICIDE APPLICATION CONTRACT 2020-2021
BID PACKET
The Village of Mount Prospect is seeking proposals for its:
EAB INSECTICIDE APPLICATION CONTRACT 2020-2021
PROJECT SCOPE
The Contractor shall provide, at a minimum, the following work:
This contract is for the insecticidal treatment of selected publicly owned ash trees during
the months of May through June 2020 and 2021. It is the intent of the Village to have
as many of the specified ash trees treated with insecticide as possible in accordance
with the following Specifications. It therefore behooves the Village to award a contract
based on a price per DBH inch basis to the maximum amount of its available funds.
The Village is seeking prices for TREE -age trunk injections, as well as prices for
Mectinite trunk injection with a plugless application. The "Medium" application rate from
the lable shall be used for either product. For a lable that shows a range, the average
will be used.
This Contract shall be in effect beginning April 22, 2020 and shall remain in effect until
June 30, 2021, unless terminated by either party under the conditions specified in
Section 10, Contract Termination. The Village is requesting bids for over a two year
period. Bidders are requested to submit pricing for both 2020 and 2021. Upon
satisfactory completion of the initial two (2) year term of the contract the contract may
be extended for one (1) additional year beyond the termination date by mutual, written
agreement between the Village and the Contractor. The Contractor must agree to hold
their prices at the same rate as the previous year. The Village reserves the right to re-
bid the contract at the end of any contract period.
1. RECEIPT OF PROPOSALS
For precautionary measures the preferred method for delivery of bids is via
MAIL during the COVID-19 outbreak. Sealed bid proposals for the treatment of
ash trees with insecticide in Village parkways and other public areas must be
received in the Village Manager's Office, at 50 South Emerson Street 3rd Floor,
Mount Prospect, Illinois 60056, no later than 1:00p.m. on April 13, 2020. Bids
arriving after that time will not be accepted. Mailed bids, which are delivered after
the specified hour, will not be accepted regardless of postmarked time on the
envelope. Electronic mail (email) and/or facsimile transmitted bids will not be
accepted. All bid proposals will be publicly opened via Go To Meeting and prices
read aloud thereafter on the same date at the Mount Prospect Village Hall, 50
South Emerson Street, Mount Prospect, Illinois.
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2. HOW TO SUBMIT A BID
The bid proposal must be delivered in a sealed envelope to the Village Hall and
marked to the attention of the "Village Manager". The bid proposal must be clearly
marked: Sealed Bid "EAB INSECTICIDE APPLICATION CONTRACT 2020-
2021" and the date of the bid opening. No proposal will be considered unless
it is submitted on the bid proposal form, Exhibit A, included in this bid
packet.
The bid proposal must be typewritten or legibly completed in ink. Any erasures or
revisions in the bid proposal must be initialed by the person signing the proposal.
Should a bidder wish to qualify his bid or make special stipulations thereto, such
qualifications or stipulations shall be stated on standard letter size sheets of paper,
separate from the proposal form but included within the sealed proposal.
It will be the sole responsibility of the bidder to ensure that his or her bid reaches
the Mount Prospect Village Manager's Office on or before the deadline for bid
submissions set forth above. Any bid that is not sealed or marked as specified in
the requirements for submitting a bid will be disqualified from the bidding process.
3. QUALIFICATION OF BIDDERS
To be entitled to consideration, bids must be submitted in accordance with this
Notice to Bidders and the "Village of Mount Prospect Instructions to Bidders", and
on the Proposal Form (Exhibit A). In addition, bidders must be licensed to do
business in the Village of Mount Prospect, and must furnish satisfactory evidence
of their professional experience and ability to meet the performance requirements
of the EAB INSECTICIDE APPLICATION CONTRACT 2020-2021 (Exhibit B).
4. BID OPENING
Mount Prospect Public Bid Opening:
Monday, April 13, 2020 1:00 PM - 1:30 PM (CDT)
Please join my meeting from your computer, tablet or smartphone.
https://qlobal-gotomeeting.com/ioin/970631517
You can also dial in using your phone.
United States (Toll Free): 1 877 309 2073
United States: +1 (571) 317-3129
Access Code: 970-631-517
4
New to GoToMeeting? Get the app now and be ready when your first meeting
starts: https:Hglobal.gotomeeting.com/install/970631517
Do not come to Village Hall for the bid opening. For precautionary
measures the preferred method for delivery of bids is via MAIL during the
COVID-19 outbreak.
5. AWARD OF CONTRACT TO SUCCESSFUL BIDDER
The Village of Mount Prospect will be the sole interpreter of all bid documents, and
reserves the right to make its own assessment of bids received; to reject any and
all bids; to waive irregularities and technicalities in the bids; to further negotiate
details of the contract with the low bidder after award of the contract; and to award
the contract based upon its consideration of the following criteria as well as
relevant statutory provisions:
a) Lowest responsible bidder.
b) The ability, capacity, and skill of the bidder to perform the contract to provide
the service required.
c) Whether the bidder can perform the contract or provide the service
promptly, or within the time specified, without delay or interference.
d) The character, integrity, reputation, judgment, experience, and efficiency of
the bidder.
e) The quality of performance of previous contracts.
f) The previous and existing compliance by the bidder with laws and
ordinances relating to the contract.
g) The sufficiency of the financial resources and ability of the bidder to perform
the contract and provide the service.
h) The ability of the bidder to provide future maintenance and service.
i) The number and scope of conditions attached to the bid.
j) Whether the bidder has a place of business in the Village.
k) Responsiveness to the exact requirements of the invitation to bid.
I) Ability to work cooperatively with the Village and its staff.
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m) Past records of the bidder's transactions with the Village or with other
entities as evidence of the bidder's responsibility, character, integrity,
reputation, judgment, experience, efficiency and cooperativeness.
n) Such other factors as would be in the best interest of the Village and its
operations.
The Village of Mount Prospect may make such inspections, as it deems necessary,
including the right to inspect all bidder worksites related to the bid.
6. CONTRACT
The specifications and terms for award of this contract include all of those set forth
in this Notice to Bidder, the Instructions to Bidder, the Proposal Form (Exhibit A),
the Specifications, the General Conditions, the Bid Form, the Affidavit — Bid
Certification Form, the Bid Security Form, the Bid Sheet and "EAB INSECTICIDE
APPLICATION CONTRACT — 2020-2021" (Exhibit B). The successful bidder will
be required to execute the EAB INSECTICIDE APPLICATION CONTRACT 2020-
2021 for the duration specified in that contract and the successful bidder's
submitted Bid Proposal Form will be attached to and incorporated into that
Contract.
no
VILLAGE OF MOUNT PROSPECT
INSTRUCTIONS TO BIDDERS
To be entitled for consideration, bids must be made in accordance with the following
instructions:
1. The Village of Mount Prospect reserves the right to reject any or all bids, or any
part thereof, or to accept any bid or any part thereof, or to waive any information
in any bid when, it its opinion, the best interest of the Village will be served by such
action.
2. Bidders may withdraw or cancel their bid, in written form, at any time prior to the
advertised bid opening time. Any bid submitted will be binding for 90 calendarda
after the date of bid opening. No plea of ignorance by the bidder as to the
conditions that exist or that may exist hereafter as a result of failure or omission on
the part of the bidder to make the necessary examinations and/or investigations
will be accepted as a basis for varying the requirements of the Village or the
compensation to the bidder.
3. Bids must be signed by an authorized official of the organization submitting the bid
with the name of the official and his/her title typed below the signature.
4. All bidders must submit the following information on or before the deadline for bid
submittal: (a) the location of the bidder's permanent place of business; (b)
evidence of the ability to provide an efficient and adequate plan for executing the
services requested; and (c) any additional evidence tending to show that the bidder
is prepared adequately to fulfill the contract, including a statement of the items of
equipment which the bidder proposes to use on the project. This list of items is to
include a statement noting which of these items of equipment the bidder owns, and
separately those items which he does not own but is certain he will be able to rent
or otherwise procure for use on the project
5. Bidders shall include with their bid, on a separate attachment to the bid, the names
of three (3) references regarding their qualifications by experience, ability,
personnel and equipment to perform the services required by the bid
specifications. The references must include company name, address, contact
person and telephone number. The Village reserves the right to reject bids not
accompanied by the required references.
6. All bidders agree that a complete background investigation of the principals of the
bidder and all employees who will perform the required services on behalf of the
bidder will be made. Bidders agree to cooperate with the appropriate Village
personnel to supply all the necessary information to complete the background
inquiries. The Village, at its complete discretion, may disqualify any Bidder,
including a low Bidder, and may void any contract previously entered into based
upon its background investigation.
7. No bid will be accepted from or contract awarded to any person, firm or corporation
that is in arrears or is in default to the Village upon any debt or contract, or that is
a defaulter, as surety or otherwise, upon any obligation to the Village or has failed
7
to perform faithfully any previous contract with the Village within two (2) years prior
to the date of the invitation to bid.
8. All bid submittals must include a signed Bid Certification Form (copy attached)
certifying non -collusion in the bid, and that the bidder is in compliance with
Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and
bid rigging (720 ILCS 5/33E-3 and 5/33E-4); compliance with the Illinois Drug Free
Workplace Act (30 ILCS 580/1 et seq.; that it is not delinquent in the payment of
taxes (65 ILCS 5/11-42.1); and that it has a written sexual harassment policy in
place in full with the Illinois Human Rights Act (775 ILCS 5/2-105, as amended).
9. Any bidder in doubt as to the true meaning of any part of the Specifications or other
bid documents shall submit a written request for interpretation to Dave Hull, no
later than five (5) calendar days prior to the date set for the opening of the bid. Any
questions received after that time may be answered at the discretion of the Village.
In the event that the Village finds a question to be adequately addressed in the
existing bidding documents, the question may be answered in writing by directing
the requesting bidder to the applicable provision(s) in the existing bid documents.
No further clarifications or interpretations will be issued.
Bidders will acknowledge receipt of any addendum issued by so noting on the bid
sheet. Oral explanations are not binding.
10. Prices shall be provided for each service required to be performed under the
contract.
11. All equipment and material bid shall be in accordance with all applicable federal,
state and local laws, rules and regulations in effect at the time of the bid.
12. Bids will be considered on equipment or material complying substantially with the
specifications, provided each deviation is stated and the substitution is described,
including technical data when applicable, in a letter attached to the bid. The Village
reserves the right to determine whether such substitutions or deviations are within
the intent of the specifications and will reasonably meet the service requirements
of the applicable Village Department. Brand names which may be mentioned in
the specifications do not indicate a preference and are used only as a reference to
the type and quality of materials or equipment desired.
13.The brand name and/or manufacturer of each item proposed must be clearly
stated. Guarantee and/or warranty information must be included with this bid.
14. Unless otherwise directed by the Specifications, all materials, equipment and
services provided will meet standards or requirements which would normally be
anticipated in common practice. The bidder guarantees that all applicable federal,
state and local laws, including the federal Occupational Safety and Health Act
("OSHA"), are being complied with in connection with the bid and any resultant
contract or purchase by the Village.
15. All municipal, county, and State of Illinois sales taxes and federal excise taxes,
which are NOT applicable to sales to the Village of Mount Prospect, must be
excluded from bid prices.
16. Prices shall be stated in units when applicable and quotation made on each item
separately. In case of conflict, unit price shall govern.
17. Bidders must be sure to specify any terms which they wish to offer in the space
provided. Cash discounts will be deducted from the base bid in determining the
low bidder.
18.A bid deposit in the amount of $500.00, payable to the Village, is required, unless
otherwise stated in the bid package. The deposit must be in the form of a bid bond,
certified check, or a bank cashier's check. All bid performance deposit checks will
be retained by the Village until the bid award is made, at which time the checks will
be promptly returned to the unsuccessful bidders. The bid performance deposit
check of the successful bidder will be retained until all requirements have been
satisfied and proof of insurance coverage is provided.
19. In case of default by the bidder, the Village may procure the services from other
sources and may deduct the cost of such services from the unpaid balance due
the bidder, and the prices paid by the Village shall be considered the prevailing
market price at the time such purchase is made.
20. The bidder shall hold the Village, its officers, employees and agents, harmless from
liability of any nature or kind on account of the Village's use of any copyrighted or
uncopyrighted composition, trade secrets, secret process, proprietary rights,
patented or unpatented invention, article or appliance furnished or used under the
bid specifications.
21.The successful bidder is specifically denied the right of using in any form or
medium the name of the Village for any advertising, promotion or reference unless
express written permission is granted by the Village.
22. The opaque envelope containing the bid shall be marked plainly, "SEALED BID
for EAB INSECTICIDE APPLICATION CONTRACT 2020 - 2021", and date of
the bid opening. (See also Notice to Bidders requirements).
23. The bidder's submittal shall include the completed Proposal Form. The Village will
strictly hold the bidder to the terms of the Proposal Form. The Proposal Form must
be executed by a person having the legal right and authority to bind the bidder.
Questions about this Request for Bids should be directed to:
EAB INSECTICIDE APPLICATION CONTRACT 2020 - 2021
Dave Hull, Forestry/Grounds Superintendent
Mount Prospect Public Works Department
1700 West Central Road
Mount Prospect, Illinois 60056
Phone: 847.870.5640 Email: dhull@mountprospect.org
F
SPECIFICATIONS
GENERAL
1. All trees are located within publicly owned properties or on public property.
2. The Contractor shall consult with the Public Works Director, or authorized
representative, concerning the details and scheduling of the work contemplated
herein, and shall be governed by the decisions of said Director or authorized
representative.
3. All work shall be conducted under the direct supervision of a person currently
licensed as a Commercial Applicator (Ornamentals), and applications shall be done
by a person currently licensed as a Commercial Operator by the Illinois Department
of Agriculture.
4. All vehicles and equipment shall be clearly marked with company name. Equipment
owned by a subcontractor must be identified with the name of the general
contractor.
OTHER
Hours of Work — Village code states that no work shall be done on Sundays or Holidays,
or any day before 7:00 a.m. or after 7:00 p.m.
Sodded Areas - No vehicles of any kind shall be placed, parked, or operated upon or
over any sodded areas at any time except as authorized by the Public Works Director or
authorized representative.
Schools - Around schools, Contractor is requested to schedule work so as to minimize
conflicts with regularly scheduled school buses and school related traffic, especially at
the beginning and ending of the school day. It is preferred that work is scheduled on
days when school is not in session, if possible, as long as other deadlines contained
within these specifications are met. In any event, contractor must give Village at least
ten (10) days advance notice before treating trees adjacent to schools, so that the
Village can notify school districts.
Obstruction of Streets and Right -of -Way -The Contractor shall arrange to keep
sidewalks open for traffic when possible, and block portions of the streets only when
absolutely necessary. The Contractor shall schedule work so that the public may have
the use of the streets a maximum amount of time. The Contractor is to erect warning
signs, traffic cones, arrow boards and furnish adequate barricades, wherever required.
Communications/Public Relations — Contractor is required to notify the Forestry/Grounds
Superintendent 24 hours in advance of beginning work and to check in daily to report a
planned route, progress or work, and problems. Contractor shall at all times endeavor to
maintain good relations with the public and respectfully answer questions.
Damage -_Repair of all damage done to sidewalks, driveways, curbs, streets, fire
hydrants, buffalo boxes, street and traffic signs, light standards or other structures,
10
lawns, other trees, or any other public or private property during the operations of this
contract shall be at the Contractor's expense.
Repairs or replacements shall be accomplished as soon as possible, but no later than
sixty (60) days after the date the damaged has occurred. Note that the Contractor is not
authorized to drive equipment onto private property without previous authorization from
the property owner.
Cleanup/fig Placement - Thorough cleanup of each work site shall be required,
including raking and sweeping if necessary. A flag provided by the Village, stating that
the tree has been treated, shall be left by the contractor at the base of each treated tree.
Additionally, a letter prepared by the Village will be left by the contractor asking the
resident to water the treated tree.
APPLICATION SPECIFICATIONS
TREE -age — trunk injection:
Product —TREE -age by Arborjet (with the active ingredient 4% Emamectin Benzoate)
Rate —This product shall be mixed in accordance with the label to control Emerald Ash
Borer, based on Arborjet's suggested medium rate (5 ml per diameter inch). The label
identifies the exact milliliters that must be administered according to the DBH for two
year control of EAB.
Application Method — Trunk Injection administered through the Arborjet Tree IV system,
or the air hydraulic system manufactured by Arborjet, using #4 Arborplugs and a 3/8"
drill bit. Both application methods are acceptable, except for trees with a DBH larger
than 27", and then the Tree IV system shall be used. Drill bits should be Arborjet double
helix bits or a comparable brad point bit. (Only sharp bits shall be used and changed
regularly throughout the contract.) The placement of the injection sites, the number of
injection sites and drill depth shall all be done in accordance with the product label in
correlation to the tree DBH. Arbor plugs should be evenly spaced, placed straight in,
set to the correct depth, and placed in the flare of the tree when possible. Injections
must be made at the soil line to target the sapwood to ensure the best distribution of the
insecticide throughout the tree. The contractor may have to pull back mulch, grass, or
soil.
The manufacturer's specifications and label must be followed.
Alternate Bid
Mectinite — trunk injection:
Product — Mectinite by Rainbow Tree Care (with active agreement Emamectine
Benzoate 4%)
Rate - This product shall be mixed in accordance with the label to control Emerald Ash
Borer, based on the medium rate. The label identifies the exact milliliters that must be
administered according to the DBH for two year control of EAB.
11
Application Method - Trunk Injection administered through a plugless Tree IV system.
Drill bits should be double helix bits or a comparable brad point bit. (Only sharp bits
shall be used and changed regularly throughout the contract.) The placement of the
injection sites, the number of injection sites and drill depth shall all be done in
accordance with the product label in correlation to the tree DBH. Injections must be
made at the soil line to target the sapwood to ensure the best distribution of the
insecticide throughout the tree. The contractor may have to pull back mulch, grass, or
soil.
The manufacturer 3s specifications and label must be followed.
12
GENERAL CONDITIONS
A. Award of Contract; Performance; Payment
1. The Village will issue a Notice of Award to the successful bidder, advising
that it has been awarded the contract. Within ten (10) business days of
delivery of the Notice of Award, by personal service or registered or certified
U.S. Mail, postage prepaid and receipt requested, the contractor shall
execute the contract, attached to the Bid Documents, and furnish the Village
with any required bonds, certificate of insurance and current
Applicator/Operator licenses from the Illinois Department of Agriculture
(I DA).
2. Upon the Village's receipt of the executed contract, any required bonds,
certificate of insurance and IDA licenses, the Village will issue and send to
the contractor a Notice to Proceed that will start the performance period.
3. Completion Dates
It is expected that this contract will be awarded on April 22, 2020 and
remain in effect until June 30, 2021 unless terminated by either party
under the conditions specified in Section 10, Contract Termination.
Assigned list must be completed within thirty (30) days of assignment.
4. Billings for services performed under this contract may be billed in full or
for partial completed lists. However, invoices should contain completed
pages, not incomplete pages. Contractor must also furnish at a minimum,
a weekly report on a form provided by the Village. Such report on
parkway tree treatment to contain dates, addresses, diameters, and
numbers of trees treated in the preceding week. Note that when
submitting this form to the Village, all listed trees on each page submitted
must be treated and all information filled in.
For payment purposes, diameters of trees treated shall be measured with
a standard diameter tape at 4-1/2 feet from the ground. In the case of
trees whose crotch is between one foot above ground and 4-1/2 feet
above ground, measurement will be taken one foot below the crotch. In
the case of multi -stemmed trees whose crotch is at or below ground, the
diameter of the largest stem at 4-1/2 feet above the ground shall be used.
Payment on any given bill may be withheld by the Village for work not
completed according to prescribed Specifications. In this event Contractor
must correct deficiencies at his own expense before any further payment
will be made.
5. The Contractor shall submit with each payment request a properly
completed Contractor's Affidavit setting out, under oath, the name, address
and amount due or to become due, of Contractor, each subcontractor,
vendor, supplier or other appropriate party included in its cost, and for every
party listed a full or partial waiver of lien, as appropriate. Beginning with the
13
second payment request, and with each succeeding payment request, the
Contractor shall submit Contractor's Affidavits and partial waivers of lien for
each subcontractor and supplier showing that the amount paid to date to
each is at least equivalent to the total value of that subcontractor's work,
included on the previous payment request.
6. If final payment is requested, the Contractor shall submit a properly
completed Contractor's Affidavit setting out, under oath, the name, address
and amount due or to become due, of Contractor, each subcontractor,
vendor, supplier or other appropriate party included in its cost, and a full
and final waiver of lien for the full amount of the Work. The Contractor shall
assign over to the Village all manufacturers' and suppliers' warranties
respecting any part of the Work.
7. The Village reserves the right to alter the scope of the required services to
be performed, add such incidental services as may be necessary and
increase or decrease the services to be performed to accord with such
changes, including the deduction or cancellation of any one or more or the
services. Such changes shall not be considered as a waiver of any
condition of the contract nor to invalidate any of the provisions thereof.
8. The performance of the required services shall be done under the
supervision of the Village's Director of Public Works or his/her designee who
shall decide all questions that arise as to the quality and acceptability of
materials furnished, services performed, manner of performance,
acceptable fulfillment of the contract, compensation and the disputes and
mutual rights between contractors under the Specifications.
9. If the contractor fails to begin providing the services within the specified
time, or fails to perform these services in accordance with the terms of the
approved schedule or performs the services in a manner unacceptable to
the Village, or if the contractor becomes insolvent or is declared bankrupt,
or makes an assignment for the benefit of creditors, or from any other cause
fails to perform the required services in a manner required by the contract,
the Village shall give notice to the contractor and its surety in writing
specifying such failure, delay, neglect, refusal or default, and if the
contractor, within a period of ten (10) calendar days after the giving of such
notice, does not proceed in accordance therewith, then the Village shall
have the full power and authority to declare the contract and the contractor
in default, and to forfeit the rights of the contractor in the contract.
10. All costs and charges incurred by the Village, together with the cost of
performing the required services shall be deducted from any monies due or
which may become due to the contractor under the contract. Following any
payment due and received by the Village from the contractor's surety
following default, if the expense so incurred by the Village is less than the
sum paid to the Village by the surety under this contract for the performance
of required services during the contract period, the surety shall be entitled
to receive the excess difference paid to the Village. When such contractor
default costs incurred by the Village exceeds the sum paid to the Village for
14
the performance of the required services under the contract, the contractor
and the surety shall be liable and shall pay to the Village the full cost of such
additional expenses.
B. Performance of the Required Services
1. The contractor shall exercise every precaution at all times for the protection
of persons and properties. The safety provisions of all applicable laws and
ordinances shall be strictly observed. Any practice obviously hazardous, in
the opinion of the Director of Public Works or his authorized representative,
shall be immediately discontinued by the contractor upon his receipt of
instructions from the Director of Public works or an authorized
representative to discontinue such practice.
2. The performance of services under the contract includes the furnishing of
all supervision, labor, materials, tools, equipment and incidentals of every
kind and description necessary, in accordance with the contract documents.
3. The performance of services shall be subject at all times to inspection by
the Village or its inspectors, and the contractor will be held strictly to the
diligent execution of the contract. The Village or its inspectors shall be
furnished with such information and assistance by the contractor as is
required to make a complete and detailed inspection. Completed
performance of services not complying with the contract may be rejected by
the Village and shall be performed again by the contractor at no expense to
the Village.
4. Except where the Specifications indicate otherwise, the Village is not
responsible for providing any tools, equipment, or storage under the
contract in order to permit the completion of any contractual obligations
under the contract.
5. The contractor shall provide an adequate number of competently trained
personnel with sufficient supervision to perform the services required, and
the contractor shall provide identification of its personnel if requested by the
Village. Any contractor's employee or representative whose employment is
reasonably detrimental or objectionable to the Village shall be transferred
immediately from the work site upon the Village's request. The exercise of
this option shall not be construed as placing the Village in charge of the
performance of the services required under the contract, or as making the
Village responsible for safety. All tools or equipment required to carry out
the operations within the scope of the contract shall be provided by the
contractor, and shall meet the standards of OSHA and the State of Illinois
safety codes as may be required by law. The Village reserves the right to
inspect the equipment that will be used prior to the award of the bid.
6. The contractor shall at all times have a competent person in charge of its
work crew at the job site to whom the Village representative may issue
directives. Such person shall be competent in the English language.
15
C. Insurance; Indemnification
1. Insurance Requirements. In the submission of a bid, the bidder is certifying
that it has all the insurance coverage required by law or that would normally
be expected for the bidder's type of work. In addition, the bidder is certifying
that, as the successful bidder/contractor, upon execution of the contract, it
will provide insurance of such types and in such amounts as may be
necessary to protect itself and the interests of the Village against all hazards
or risks of loss contemplated by the contract. The Village shall be named
as an additional insured on all applicable insurance policies. Satisfactory
certificates of insurance shall be filed with the Village upon execution of the
contract. The certificates shall state that thirty (30) days advance written
notice will be given to the Village before any policy covered thereby is
changed or canceled.
Insurance coverage shall be in the following minimum amounts:
Limit/ Limit/
Type of Insurance Ea. Occurrence Aggregate
General Liability
Bodily Injury $170007000 $370007000
Property Damage $1,000,000 $3,000,000
Contractual Ins. $1,000,000 $3,000,000
Automobile Liability
Bodily Injury $17000,000 $1,0007000
Property Damage $1,000,000 $1,000,000
Workers Compensation
Employee Claims
Employers Liability
Statutory for Illinois
$1,000,000 per accident
3. Indemnification. The contractor shall indemnify and save harmless the
Village, its officers, employees and agents from any and all liability, losses
or damages, including attorneys fees and costs of defense, the Village may
suffer as a result of claims, demands, suits, actions or proceedings of any
kind or nature, including workers' compensation claims, in any way resulting
from or arising out of the operations of the contractor under the contract,
including operations of subcontractors; and the contractor shall, at his own
expense, appear, defend and pay all attorneys fees and all costs and other
expenses arising therefrom or incurred in connection therewith; and, if any
judgments shall be rendered against the Village in any such action, the
contractor shall, at his own expense, satisfy and discharge same. The
contractor expressly understands and agrees that any bonds, letters of
credit or insurance protection required by the contract, or otherwise
provided by the contractor, shall in no way limit the responsibility to
indemnify, keep and save harmless and defend the Village as herein
provided.
16
The contractor agrees to defend and hold harmless the Village from and
against all demands, claims, suits, costs, expenses, damages and
adjustments based upon any infringement of any patent relating to goods
specified in the contract, and on account of the Village's use of any
copyrighted or uncopyrighted, composition, trade secrets, secret process,
proprietary rights, patented or unpatented invention, article or appliance
furnished or used under the bid Specifications.
D. Compliance with Laws
1. If, at any time, it shall be found that the person, firm or corporation to
whom the contract has been awarded has, in presenting any
proposal or proposals, unlawfully colluded with any other party or
parties, then the contract so awarded shall be null and void, and the
consultant and his sureties shall be liable to the Village for all loss or
damage which the Village may suffer thereby, and the Village may
advertise for new bids for performance of the required services.
2. The contractor shall, at all times during the life of this contract,
observe and abide by all federal, state and local laws which in any
way affect the conduct of the work and with all decrees and orders
of courts or agencies of competent jurisdiction. Likewise, said
contractor shall be governed by all municipal ordinances and
regulations which in any way affect the conduct of the work. The
contractor shall indemnify and save harmless the Village, its officers,
agents and employees against any claim or liability arising from or
based on his violation of any law, ordinance, regulation, decree or
court order.
The bidder and contractor, as the successful bidder, shall comply
with all applicable federal, state and local laws, including, but not
limited to, the following:
a. Bid Rigging/Rotating. By submitting a bid, the contractor
certifies that no owner, officer or director is barred from
contracting with any unit of state or local government as a
result of violating the bid rigging or bid rotating provisions
contained in 720 ILCS 5/33E-3 & 33E-4.
b. Tax Payment. The contractor certifies that it is not delinquent
in the payment of any taxes to the Illinois Department of
Revenue pursuant to 65 1 LCS 5/11-42.1-1.
C. Drug Free Workplace Act. The contractor will comply with the
requirements of the Drug Free Workplace Act if the contract
is $5,000 or more, and it has more than 24 employees at the
time of entering into the contract pursuant to 30 ILCS 580, et
seq.
17
d. Preference to Veterans Act. The contractor will comply with
the Preference to Veterans Act, 330 ILCS 55, et seq.
f. Non -Discrimination. The contractor will comply with the
Illinois Public Works Employment discrimination Act, 775
1 LCS 10/1, et seq.
g. Equal Employment Opportunity. The contractor will comply
with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-
101, et seq.), including establishment and maintenance of a
sexual harassment policy as required by Section 2-105 that
will be produced to the Village upon request, and the Rules
and Regulations of the Illinois Department of Human rights,
including the EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE, that is a material term of all public contracts, as set
forth in Exhibit B.
h. Compliance with Freedom of Information Act Request.
Section 7 of the Illinois Freedom of Information Act (FOIA), 5
ILCS 140/7, applies to public records in the possession of a
party with whom the Village has contracted. The Village will
have only a very short time from receipt of a FOIA request to
comply with the request and there is a significant amount of
work required to process a request including collating and
reviewing the information. The bidder/contractor
acknowledges the requirements of FOIA and agrees to
comply with all requests made by the Village for public records
(as that term is defined by Section 2(c) of FOIA) in the
undersigned's possession and to provide the requested public
records to the Village within two (2) business days of the
request being made by the Village. The bidder/contractor
agrees to indemnify and hold harmless the Village from all
claims, costs, penalties, losses and injuries (including but not
limited to, attorneys fees, other professional fees, court costs
and/or arbitration or other dispute resolution costs) arising out
of or relating to its failure to provide public records to the
Village under the contract.
E. Work Guaranty
1. General Guaranty. Neither partial or final payment, nor any provision
in the contract, nor partial or entire use of the product/Work
embraced in the contract by the Village or the Public shall constitute
an acceptance of work not done in accordance with the contract, or
relieve the contractor of liability in respect to any express warranties
or responsibility for failure to comply with the terms of those contract
documents.
18
F. Miscellaneous Contract Requirements
1. Contract Alterations. No amendment of a contract shall be valid
unless made in writing and signed by the Village President, Village
Manager or their authorized representative.
2. Licenses and Permits. The contractor shall procure at its own
expense all the necessary licenses and permits in connection with
the work under the contract.
3. Nonassignability. The contractor shall not assign the contract, or any
part thereof, to any other person, firm or corporation without the
previous written consent of the Village. Such assignment shall not
relieve the contractor from its obligations or change the terms of the
contract unless agreed by the Village at its sole discretion.
4. Notices. All notices required by the contract shall be given in writing.
5. Taxes. The contractor shall pay all federal, state and local taxes as
may be applicable on all materials, labor and services furnished by it
under the contract, and the amounts of such taxes shall be included
in the unit prices bid.
19
EXHIBIT A
(Upon award of contract, to be attached to EAB
INSECTICIDE APPLICATION CONTRACT
2020-2021 as Exhibit A)
Bid Proposal Form
Village of Mount Prospect
EAB INSECTICIDE APPLICATION CONTRACT 2020-2021,
OWNER INFORMATION
Owner Name:
Address:
Business Name:
Business Address:
Home Phone:
This Business is a:
Business Phone:
F-1
Individual Proprietorship
F-1
Joint Venture
F-1
Partnership
F-1
Corporation
If applicable, give names and addresses of all partners, officers or directors.
Name
Address
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? F-1 YES
If yes, explain in full detail on a separate sheet of paper.
F-1 NO
Does the business currently hold a license or have a contract with any other municipality for
service? F-1 YES F-1 NO
20
If yes, explain in full on a separate sheet of paper.
Have any complaints against the business been filed with the Illinois Commerce Commission, the
Office of the Illinois Attorney General, or any other governmental body during the period of one
year prior to the date of this proposal? F-1 YES F-1 NO
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
In submitting this Proposal Form requesting award of the Village of Mount Prospect EAB
INSECTICIDE APPLICATION CONTRACT 2020-2021, 1 hereby certify that:
1. I will not assign or subcontract any contracted work or services for the Village without prior
written approval of the Corporate Authorities of the Village of Mount Prospect;
2. Neither I, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal damage to property.
Please note that in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. I am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS
5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating));
4. I am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1) or in any payment,
fee or tax owed to the Village;
5. I provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et
6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
7. 1 shall comply with the Americans with Disabilities Act;
8. I shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
9. All of the information I have provided in this Application has been truthful and given in
good faith.
21
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the EAB INSECTICIDE APPLICATION CONTRACT 2020 — 2021, and agree to abide
by the conditions set forth therein. My signature below indicates my acceptance of all
such conditions and my bid for award of the Village of Mount Prospect EAB INSECTICIDE
APPLICATION CONTRACT 2020 - 2021.
Name of Company
Bid Submitted By
Position in Company
Phone No.
Date
Bidder must use the official firm name and authorized representative must sign.
22
BID FORM
EAB INSECTICIDE APPLICATION CONTRACT 2020-21 Village of Mount Prospect
Department of Public Works
FROM:
(hereinafter called "Bidder")
TO: Office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
EAB INSECTICIDE APPLICATION CONTRACT 2020-2021
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Bid Packet Information
Instructions for Bidders
Specifications
General Conditions
Proposal Form
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet
Contract — Exhibit B
Tree size and distribution sheet - Exhibit C
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services. The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
24
In submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
The Village intends to award one (1) contract (if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment, or letter of credit, and the insurance certificates
required by the Bid Documents to the Village within ten (10) business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
and agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Bid Documents and comply with the requirements of the Bid
Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Addendum
No.
Addendum -Date
Acknowledgement by Bidder or Authorized
Representative
Date
Acknowledged
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the bidder and rejection of his/her bid submittal. A record of all
Addenda and copies of same will be available to all qualified bidders from the Village of
Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Bidder's responsibility to become
fully advised of all Addenda prior to submitting its bid.
Upon award of the contract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then execute the contract and provide any required bonds or letter of
credit and certificate of insurance to the Village within ten (10) business days. The Village
will then issue a written Notice to Proceed. Failure to complete the work in the designated
time frame may result in the Director of Public Works withholding compensation due the
contractor for failure to complete the said work in the designated time frame, calling the
bond(s), or taking such other action as may be available.
Security in the sum of $500.00 in form of (check one):
Bid Bond Certified Check Bank Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders' .
25
In addition to Exhibit A (Bid Proposal Form), this Bid Submittal contains the
following:
1) Bid Proposal Form (Exhibit A)
2) Bid Form
3) Affidavit —Bid Certification Form
4) Bid Security
5) BID SHEET(S)
6) List of required references and equipment
7) Proof of Pesticide Applicator License for Ornamentals
Respectfully submitted:
Name of Firm/Bidder:
By: _
Title:
Date:
Contact Information:
Official Address:
Telephone:
Email:
(Signature)
ONE (1) SIGNED COPY OF EXHIBIT A (BID PROPOSAL FORM), THIS BID FORM AND BID SHEETS
ALONG WITH THE AFFIDAVIT - BID CERTIFCATION FORM, REQUIRED REFERENCES AND
EQUIPMENT, PESTICIDE APPLICATOR LICENSE, AND BID SECURITY SHALL BE SUBMITTED IN A
SEALED MARKED ENVELOPE.
26
AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Company/Firm Name:
Address:
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury and possible termination of contract rights and debarment, the
undersigned, being first duly sworn on oath, deposes
and states that he or she is (sole owner,
partner, joint ventured, President, Secretary, etc.) of
and has the authority to make all
(Name of Company)
certifications required by this affidavit.
Section I Non -Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II Bid Rigging and Rotating
The undersigned further states that
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS
5/33E-37 33E-4.
Section III Drug Free Workplace
The undersigned further states that
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/17
et seq., and has, to the extent not covered by collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Payment
The undersigned further states that
(Name of Company)
28
is
not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V Sexual Harassment Policy
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (I) the illegality of sexual harassment; (II) the definition of sexual harassment
under State law; (III) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department (of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that
has
(Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
(4).
It is expressly understood the foregoing statements and representations and promises
are made as a condition to the right of the bidder to receive payment under any award
made under the terms and provisions of this bid.
The undersigned certifies that all information contained in this Affidavit is true and correct.
Signed by:
Signature
Name Printed:
Title:
Signed and sworn to before me this day of , 20
My commission expires:
Notary Public
29
BID SECURITY
Included with this bid is a bank cashier's check, certified check or bid bond in the amount
of $500.00, by , the bidder, in favor of the Village of Mount
Prospect. It is hereby agreed that, should bidder be awarded the contract for services
contemplated under this bid and fail or refuse to execute a contract for the performance
of said services, or to provide the required payment, or letter of credit, and certificate of
insurance, then this security, in the amount stipulated above, shall be forfeited and may
be retained by the Village of Mount Prospect as liquidated damages and not as a penalty.
All bids to remain firm for a period of ninety (90) days after bid opening date.
SUBMITTED THIS
SEAL (if corporation)
DAY OF , 20 .
Bidder:
Bidder's Agent and Agent's Title
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of
30
BID SHEET
EAB INSECTICIDE APPLICATION CONTRACT 2020 - 2021
The undersigned herewith submits a bid on the "EAB Insecticide Application Contract 2020 -
2021" in accordance with the attached documents. All bids are to be delivered to the office of
the Village Manager at 50 S. Emerson Street, 3rd Floor, Mount Prospect, Illinois 60056, prior to
1:OOp.m. on April 13, 2020.
It is the intention of the Village of Mount Prospect to select ONE Contractor. A contract will be
awarded to the lowest responsible bidder who complies with the conditions of the Bid Documents.
The contract will be awarded only if it is in the best interests of the Village to do so. The Village
reserves the right to award any combination of the Base Bid AND/OR Alternate. The Village shall
be the sole judge of compliance with the Bid Documents and whether or not it is in the best
interests of the Village to award the contract. Prices in the Base Bid will supersede other prices
for any additional work (work not included in the Base Bid or the alternate) that may ultimately be
approved by the Village.
Base Bid: Contractor is requested to submit a price per DBH inch for TREE -age trunk injection.
2020 Number of trees* Number of DBH inches*
300
TREE -age Trunk Injection
Price/DBH inch $
2021 Number of trees*
(x 6,900) _
• •11
Extended Cost $
Number of DBH inches*
456 71500
TREE -age Trunk Injection
Price/DBH inch $ (x 7,500) = Extended Cost $
Total Base Bid (sum extended 2020 and 2021 cost) _ $
(The lowest combined costs of treatments for 2020 and 2021 will be used to calculate low bidder.)
Alternative Bid: Contractor is requested to submit a price per DBH inch for Mectinite applied
with a plugless IVs stem.
2020 Number of trees*
300
TREE -age Trunk Injection
Price/DBH inch $ (x 6,900) _
2021 Number of trees*
Number of DBH inches*
61900
Extended Cost $
Number of DBH inches*
456 7, 500
TREE -age Trunk Injection
Price/DBH inch $ (x 7,500) = Extended Cost $
Total Alternate Bid (sum extended 2020 and 2021 cost) _ $
32
* Numbers are approximate and may not be reflected on the actual assigned list. The charts
below show the size and quantities expected to be treated by year.
Please submit a copy of the label witth the rates proposed to use.
Submitted this day of
, 2020.
Mark outside of envelope: " EAB INSECTICIDE APPLICATION
CONTRACT 2020 - 2021" and deliver to the Village Manager's office at
50 South Emerson Street 3rd Floor, Mount Prospect, Illinois, 60056, by
1:00 p.m., MONDAY, April 13, 2020.
Date submitted:
Name of Company/Firm
Address of Company/Firm
Phone:
2020
Also note any exceptions to the specifications.
COMPANY OWNER
ADDRESS CITY, STATE, ZIP
PHONE/EMAIL
SIGNATURE
DATE
,2020
Note: All bids to remain firm for ninety (90) days. Be sure to mark the outside of
the envelope, "Sealed Bid for EAB INSECTICIDE APPLICATION CONTRACT 2020 -
2021."
33
EXHIBIT B
VILLAGE OF MOUNT PROSPECT
EAB INSECTICIDE APPLICATION CONTRACT 2020 - 2021
THIS AGREEMENT (hereinafter the "Contract") is entered
Village of Mount Prospect, an Illinois home rule municipality
and , an
Illinois, (hereinafter the "Contractor").
1. GENERAL As stated in the bid document.
2. SPECIFICATIONS As stated in the bid document.
into by and between the
(hereinafter the "Village"),
. located at
3. CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS
Contractor agrees to defend and hold harmless the Village from and against all
demands, claims, suits, costs, expenses, damages and adjustments based upon
any infringement of any patent relating to goods specified in the contract, and on
account of the Village's use of any copyrighted or uncopyrighted, composition,
trade secrets, secret process, proprietary rights, patented of unpatented invention,
article or appliance furnished or used under the proposal Specifications.
4. ADHERENCE TO LAWS
Employees and agents of Contractor shall obey all federal, state, county and
municipal laws and ordinances during the execution of their duties under this
Contract. The existence of this Contract does not exempt such individuals from
compliance with such laws or ordinances, nor does it convey any special rights or
privileges upon those individuals.
Contractor shall meet all applicable licensing requirements of the Village.
In addition, Contractor is required to comply with all federal, state, county and
municipal laws and ordinances, including the following:
a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace
Act (30 ILCS 580/1, et seq.);
b. Comply with the Illinois Public Works Employment Discrimination Act (775
ILCS 10/1 et seq.);
C. Comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et
seq.), and the Rules and Regulations of the Illinois Department of Human
Rights, including establishment and maintenance of a sexual harassment
policy as required by Section 2-105 of that Article and Act;
d. Comply with the Americans with Disabilities Act; and
34
e. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE required by the Illinois Department of Human Rights as a material
term of all public contracts, which states as follows:
Title 44, Part 750, Section 750, APPENDIX A, Illinois Administrative Code,
Equal Employment Opportunity Clause
EQUAL EMPLOYMENT OPPORTUNITY
In the event of contractor's non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), contractor
may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and the contract
may be cancelled or voided in whole or in part, and such other sanctions or
penalties may be imposed or remedies invoked as provided by statute or
regulation. During the performance of this contract, the contractor agrees as
follows:
1) That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, national origin or
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military service; and further that it will examine all job classifications
to determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization.
2) That, if it hires additional employees in order to perform this contract or any
portion thereof, it will determine the availability (in accordance with the
Department's Rules) of minorities and women in the area(s) from which it may
reasonably recruit and it will hire for each job classification for which employees
are hired in such a way that minorities and women are not underutilized.
3) That, in all solicitations or advertisements for employees placed by it or on
its behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, marital status, national origin
or ancestry, age, physical or mental handicap unrelated to ability, or an
unfavorable discharge from military service.
4) That it will send to each labor organization or representative of workers
with which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of the
contractor's obligations under the Illinois Human Rights Act and the Department's
Rules. If any such labor organization or representative fails or refuses to
cooperate with the contractor in its efforts to comply with such Act and Rules, the
contractor will promptly so notify the Department and the contracting agency and
will recruit employees from other sources when necessary to fulfill its obligations
thereunder.
5) That it will submit reports as required by the Department's Rules, furnish
all relevant information as may from time to time be requested by the Department
35
or the contracting agency, and in all respects comply with the Illinois Human Rights
Act and the Department's Rules.
6) That it will permit access to all relevant books, records, accounts and work
sites by personnel of the contracting agency and the Department for purposes of
investigation to ascertain compliance with the Illinois Human Rights Act and the
Department's Rules.
7) That it will include verbatim or by reference the provisions of this clause in
every subcontract it awards under which any portion of the contract obligations are
undertaken or assumed, so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract, the
contractor will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the contracting agency and
the Department in the event any subcontractor fails or refuses to comply
therewith. In addition, the contractor will not utilize any subcontractor declared by
the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the
Equal Employment Opportunity Clause above, following is an excerpt of Section
750.30 of the Department of Human Right's Rules and Regulations for Public
Contracts:
Title 44, Part 750, Section 750.30, Illinois Administrative Code, Subcontracts
Each public contractor and subcontractor shall in turn include the Equal
Employment Opportunity Clause set forth in Appendix A of this Part in each of its
subcontracts under which any portion of the contract obligations are undertaken or
assumed, said inclusion to be either verbatim or by reference so that the provisions
of the clause will be binding upon such subcontractors.
5. FEE SCHEDULE
The charges to be assessed by Contractor under this Contract are set forth in the
fee schedule contained in Exhibit A.
6. LOG BOOK, RECORDS & REPORTS REQUIRED
The Contractor shall provide the Village with a written status report on its provision
of services required by the Contract. This report shall be due before the tenth day
of the following month.
7. METHODS OF PAYMENT
Payment under the Contract will be made in accordance with the Illinois Local
Government Prompt Payment Act, 50 ILCS 505/1 et seq.
8. HOLD HARMLESS AGREEMENT (CONTRACTUAL LIABILITY)
Contractor assumes full responsibility for the acts and omissions of its employees
and agents while engaged in performing services under the Contract. Contractor
agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save
and hold forever harmless the Village, its officers, appointed and elected officials,
36
Mayor and Board of Trustees, employees, volunteers, attorneys and agents from
and against any and all liabilities, obligations, claims, losses, damages, penalties,
and costs and expenses resulting from any suit, claim, demand, judgment, or
cause of action initiated by any person, including Contractor and its officers,
officials, employees, subcontractors, volunteers and agents, arising out of,
connected with, or in any way associated with the performance of services covered
by this Contract or the equipment used in connection therewith.
9. CONTRACTOR'S LIABILITY INSURANCE
Contractor shall not commence with the performance of services under this
Contract until it has obtained all insurance required hereunder and such insurance
has been approved by the Village. Certificates of such insurance shall be filed with
the Village prior to commencing work. Additionally, Contractor will provide the
Village with a letter from the insurance carrier that the Village will be notified within
thirty (30) days of the pending cancellation of any policy relating to this Contract.
Each insurance company shall be subject to approval by the Village, and the
respective policies shall name the Village as an additional named insured.
Approval of the insurance by the Village shall not relieve or decrease the liability
of Contractor hereunder. Such insurance is primary and in no event will be
considered contributory to any insurance purchased by the Village. Such
insurance will not be canceled, reduced, or materially changed without providing
the Village thirty (30) days advance written notice, via certified mail.
Contractor shall maintain all insurance required under subsections a through h of
this Section for not less than one (1) year after completion of this contract.
10. CONTRACT TERMINATION
The Village and Contractor reserve the right to terminate the Contract at any time
upon ten (10) days advance written notice to the other party. In addition to the
provisions set forth in Section General conditions (A,9) for immediate termination,
failure of Contractor to perform any aspect of this Contract properly and/or to
provide proper treatment to the general public, in the sole discretion of the Vilage,
is cause for immediate termination of the Contract without prior notice.
11. LENGTH OF CONTRACT
This Contract shall be in effect beginning April 22, 2020, and shall remain in effect
until June 30, 2021, unless terminated by either party under the conditions
specified in Section 10, Contract Termination. Upon satisfactory completion of the
initial two (2) year term of the contract the Contract may be extended for up to one
(1) additional year beyond the termination date by mutual, written agreement
between the Village and the Contractor. The Contractor must agree to hold their
prices at the same rate as the previous year. The Village reserves the right to re-
bid the contract at the end of any contract period .
12. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST
The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to
public records in the possession of a party with whom the Village has contracted.
The Village will have only a very short period of time from receipt of a FOIA request
37
to comply with the request, and there is a significant amount of work required to
process a request including collating and reviewing the information.
Contractor acknowledges the requirements of FOIA and agrees to comply with all
requests made by the Village for public records (as that term is defined by Section
2(c) of FOIA) in its possession and to provide the requested public records to the
Village within two (2) business days of the request being made by the Village.
Contractor agrees to indemnify and hold harmless the Village from all claims,
costs, penalty, losses and injuries (including but not limited to, attorney's fees,
other professional fees, court costs and/or arbitration or other dispute resolution
costs) arising out of or relating to its failure to provide the public records to the
Village under this Contract.
13. Contractor shall not assign this Contract or any part thereof without the prior written
consent of the Village. Approval, if any, for such assignment shall be made by the
Corporate Authorities of the Village. This Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective assigns, legal
representatives and successors in interest.
14. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of
the State of Illinois and applicable federal law. Venue shall only be proper in a
court of competent jurisdiction located within the County of Cook, Illinois.
15. SEVERABILITY
The invalidity or unenforceability of one or more of the terms or provisions
contained in this Contract shall not affect the validity or enforceability of the
remaining terms and provisions of this Contract so long as the material purposes
of this contract can be determined and effectuated.
16. INTERPRETATION
Any headings of the Contract are for convenience of reference only and do not
define or limit the provisions thereof. Words of gender shall be deemed and
construed to include correlative words of other genders. Words importing the
singular shall include the plural and vice versa, unless the context shall otherwise
indicate. All references to any person or entity shall be deemed to include any
person or entity succeeding to the rights, duties and obligations of such person or
entity succeeding to the rights, duties and obligations of such person or entity in
accordance with the terms and conditions of the Contract.
17. WAIVER OF BREACH
If either party waives a breach of any provision of this Contract by the other party,
that waiver will not operate or be construed as a waiver of any subsequent breach
by either party or prevent either party from enforcing such provisions.
18. MERGER -AMENDMENT
This Contract sets forth the entire understanding of the parties relative to the
subject hereof and supersedes any and all prior agreements, express or implied,
oral or written. No amendment or modification of this Contract shall be effective
unless reduced to writing and executed by the parties.
38
19. COUNTERPARTS
This Contract may be executed in several counterparts each of which shall be an
original and all of which shall constitute but one and the same instrument.
20. EFFECTIVE DATE
The Effective Date of this Contract shall be the date executed by the Village
President, and attested by the Village Clerk.
In Witness thereof, the said parties have executed and signed this contract
on )2020.
MW
Attest:
Karen Agoranos, Village
Clerk
Corporate Name:
Its
Attest:
Secretary
(Corporate Seal)
VILLAGE OF MOUNT PROSPECT, an
Illinois Municipal Corporation
39
*Breakdown of approximate quantities and sizes for 2020 and 2021:
Exhibit C
40
2020
DBH
QTY
EXTENDED DBH
9
3
27
10
5
50
11
3
33
12
6
72
13
5
65
14
1
14
18
2
36
19
5
95
20
27
540
21
41
861
22
35
770
23
20
460
24
35
840
25
25
625
26
18
468
27
15
405
28
13
364
29
11
319
30
5
150
31
9
279
32
5
160
34
1
34
35
4
140
39
1
39
TOTAL
295
6846
Exhibit C
40
2021
DBH
QTY
EXTENDED DBH
8
1
8
9
2
18
10
2
20
11
8
88
12
22
264
13
42
546
14
40
560
15
49
735
16
57
912
17
56
952
18
71
1278
19
49
931
20
34
680
21
16
336
22
5
110
23
1
23
25
1
25
TOTAL
456
7486
Exhibit C
40
EXHIBIT A
(Upon award of contract, to be attached to EAB
INSECTICIDE APPLICATION CONTRACT
2020-2021 as Exhibit A)
Bid Proaosal Form
Wt
V"iilane of Mount Prosect
EAB INSECTICIDE APPLICATION Ct?MTRACT 2020,4021
OWNER INFORMATION
Owner Name: Robert C. Kinnucan
Address: 12548 Meadow Circle, Lake Bluff, IL 60044
Business Name, Robert Kinnucan Tree Experts and Landscaping Company, Inc.
Business Address: 28877 Nagel Court, Lake Bluff, IL 60044
Home Phone: 224-619-8396 Business Phone: 847-234-5327
This Business is a:
Individual Proprietorship
F-1
Joint Venture
F-1
Partnership
El
Corporation
If applicable, give names and addresses of all partners, officers or directors.
Name
Robert Kinnucan 12548 Meadow Circle, Lake Bluff, IL 60044
Has the applicant, business, or member of the business ever had a Contractor
license or contract revoked, suspended or cancelled? E] YES NO
If yes, explain in full detail on a separate sheet of paper.
Does the business currently hold a license or have a contract with any other municipality for
EAB Treatments service? YES U I
]NO
20
If yes, explain in full on a separate sheet of paper.
Have any complaints against the business been filed with the Illinois Commerce Commission, the
Office of the Illinois Attorney GenleraI7 or a"hher g vernmental body during the period of one
year prior to the date of this proposal? St NO
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
In submitting this Proposal Form requesting award of the Village of Mount Prospect EAB
INSECTICIDE APPLICATION CONTRACT 2020-2021, 1 hereby certify that:
1 1 will not assign or subcontract any contracted work or services for the Village without prior
written approval of the Corporate Authorities of the Village of Mount Prospect;
2. Neither 1, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal damage to property.
Please note that in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. 1 am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILLS
5/33E-3 (Bid Rigging) or 720 ILLS 5/33-4 (Bid Rotating));
4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code (65 ILLS 5/11-42.1-1) or in any payment,
fee or tax owed to the Village;
5. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et
sem)
6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILLS 5/2-101, et ), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
7. 1 shall comply with the Americans with Disabilities Act;
8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 ILLS 10/1
el seq.); and
'6'0All of the information I have provided in this Application has been truthful and given A
good faith.
RE
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the EAB INSECTICIDE APPLICATION CONTRACT 2020 — 2021 . and agree to abide
by the conditions set forth therein. My signature below 'Indicates my acceptance of all
such conditions and my bid for award of the Village of Mount Prospect EAB INSECTICIDE
APPLICATION CONTRACT 2020 - 2021.
Name of Company
I.-oVAI A
Bid Submitted ByN
a
Poon in Compan
y
34 Date ZAev
Phone No.,'' 321
Bidder must use the official firm name and authorized representative must sign.
RZ
BID FORM
EAB INSECTICIDE APPLICATION CONTRACT 2020-21 Village of Mount Prospect
Department of Public Works
FROM I L4111, -A-) r
----- - ----------------- -- - ---------------- --
(hereinafter called "Bidder")
TO: Office of the Village Manager, 3rd door
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
EAS INSECTICIDE APPLICATION CONTRACT 2020-2021
00, 00400 0010 00440
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the post of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Bid Packet Information
Instructions for Bidders
Specifications
General Conditions
Proposal Form
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet
Contract — Exhibit B
Tree size and distribution sheet - Exhibit C
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services. The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
RE
Addendum
•
In addition to Exhibit A (Bid Proposal Form), this Bid Submittal contains the
following:
1) Bid Proposal Form (Exhibit A)
2) Bid Form
3) Affidavit —Bid Certification Form
4) Bid Security
5) BID SHEET(S)
6) List of required references and equipment
7) Proof of Pesticide Applicator License for Ornamentals
M
M1•
N
Telephone:
eo
-o
Lmap.-
ONE (1) SIGNED COPY OF EXHIBIT A (BID PROPOSAL FORM), THIS BID FORM AND BID SHEETS
ALONG WITH THE AFFIDAVIT - BID C8RTIFCATION FORM, REQUIRED REFERENCES AND
EQUIPMENT, PESTICIDE APPLICATOR LICENSE., AND BID SECURITY SHALL BE SUBMITTED IN A
SEALED MARKED ENVELOPE.
W
AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Robert Kinnucan Tree Experts and Landscaping Company, Inc.
Com pany/Firm Name,, *
Address: 28877 Nagel Court, Lake Bluff, IL 60044
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury and possible termination of contract rights and debarment, the
undersigned, Robert C. Klnnucan being first duly sworn on oath, deposes
and states that he or she is President I (sole owner,
partner, joint ventured, President, Secretary, etc.) Of
Robert Kinnucan Tree Experts and Landscaping Company, Inc. and has the authority to make all
(Name of Company)
certifications required by this affidavit.
Section I NonwCollusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II Bid !1j'ggLngm,!1d !Rotaflng
The undersigned further states that Robert Kinnucan Tree Experts and Landscaping Company, Inc.
(Nacre of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS
5/33E-39 33E-4.
Section III 91mg.EmsA'or Iaee
The undersigned further states that Robert Kinnucan Tree Experts and Landscaping Company, Inc.
(Nance of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV I ment
The undersigned further states that Robert Kinnucan Tree Experts and Landscaping Company, Inc. is
(Name of Company)
26
not delinquent in payment of any taxes to the Illinois Department of Revenue, i
i
accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigne
understands that making a false statement regarding delinquency in taxes is a Class
Misdemeanor and, in addition, voids the contract and allows the municipality to recove
all amounts paid to the individual or entity under the contract in civil action.
*'a
Section V Sexual HarassmentPoll,
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
"Have 'written sexual harassment policies that shall include, at a minimum, the following
information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment
under State law; (111) a description of sexual harassment, utilizing examples; (IV) the
vendors internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department (of Human Rights)
and the Commission (Human Rights Commission); (CJI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A "Public contract" includes:contract to which the State, any of its politic
subdivisions jor any municipalcorporation, is a, party."' '775 ILCS 5/1-103 (M) (2,002)j,
The undersigned further states that A", ha
(Name of ConWaPO
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105
(4).
It is expressly understood the foregoing statements and representations and promise
are made as a condition to the fight of the bidder to receive payment under any awar
made under the terms and provisions of this bid.
The undersiII'ff at all information contained in this Affidavit 1 true and correct.
OFIJP
f) ��A
IF
Signed by' Title
St?a
Name Printed: 5ArY�a�A. . .. . .. .............
Signed and sworn to before me this day 20
of
y rnmission- xpires:
7, All'
lota,ry, Public
OFFICIAL SEAL
KRISTINE A 130CKHAUT
NOTARY PUBLIC - STATE OF ILLINOIS
My CanmWW Exon 04/20021
111W
?A
I
Included with th"", bid is a batik cashiier s check, certified check or bid bond in the amount
Ile
of
the b $500.009 b •idder, in favor of the Village of Mount
Prospect. It is hereby agreed that, sho" u1d bidder be awarded the contract for services
contemplated under this bid and fail or refuse to execute a contract for the performance
of said services, or to provide the required payment, or letter of credit, and certificate of
insurance, then this security, in the amount stipulated above, shall be forfeited and may
be retained by the Village of Mount Prospect as liquidated damages and not as a penalty.
All bids to remain firm f6r a period of ninety (90) days after bid opening date,,,,
SUBMITTED THIS DAY OF 2 0
SEAL (if corporation)
Note: If bidder is a partnership, the bid must be signed by at least two of the partnersi
Note: If bidder 'is
as corporation, the bid must be signed by an authorized officer of th
corporation, attested and sealed by the secretary or other authorized officer. I
Incorporated under the laws of the State of
912P
BID SHEET
EAB INSECTICIDE APPLICATION CONTRACT 2020 - 2021
The undersigned herewith submits a bid on the "EAB Insecticide Application Contract 2020 -
2021" In accordance with the attached documents. All bids are to be delivered to the office of
the Village Manager at 50 S. Emerson Street, 3rd Floor, Mount Prospect, Illinois 60056, prior to
1:00p.m. on April 13, 2020,
It is the intention of the Village of Mount Prospect to select ONE Contractor. A contract will be
awarded to the lowest responsible bidder who complies with the conditions of the Bid Documents.
The contract will be awarded only if it is in the best interests of the Village to do so. The Village
reserves the right to award any combination of the Base Bid AND/OR Alternate. The Village shall
be the sole judge of compliance with the Bid Documents and whether or not it is in the best
interests of the Village to award the contract. Prices in the Base Bid will supersede other prices
for any additional work (work not included in the Base Bid or the alternate) that may ultimately be
approved by the Village.
M AM' MET- 11111
2020 2 1 Qf I M 0*:
300
TREE -age, Trunk Injection
P/DBH inch '$.1,.-7.8, (x 6,900)
2021 Number of trees*
456
TREE -age, Trunk Injection
Price/D81-1 inch�Lj-'78..(x 7,500) 6.00
........... .
, JS
Extended Cost $ 26.082.00
Extended Cost "28,350-00
540432-00
*JO -
Total Base Bid (sum extended 2020 and 2021 cost) C����
(The lowest combined costs of treatments for 2020 and 2021 will be used to calculate low bidder.),
................................
IN -- ------ -------- - -------- -------- -
'11,414'"111W . . . . ......................................................
2020 N q M, t,
q r.,.q tr
ees, Number of D1,BH 'nqhes
300 6,900
TREE -age Trunk Injection 7.156 529164.00
Pn"ce/DBH inch (x 6,900) = Extended Cost
ow
Total Alternate Bid (s,um extended 2020 and 2021 cost) 108,864.00
Total Base Bid 2020 — 2021 = 54,432.00
Total Alternate Bid 2020 — 2021 $ 1089864.00
...... . . . . ..................... -- 10M � NOW
29
* Rumbers, are approximate and may not be reflected on the actual assigned list. The charts
below show the size and quantities expected to be treated by year.
kdayofIj -10%i '
Submitted this 41 M.1 L 24
'i 20
Mark outside of envelope: EAS INSggjT!1MCIDg, APPLICATION
CONTRACT 2020 - 2021" and deliver to the Village Manager's office at
50 South Emerson Street 3rdFloor, Mount Prospect, Illinois, 60056, by
1:00 p.m., MONDAY, April 13,2020.
Name of Company/Firm
Address of Cornpany/Firm
By:
Phone:,
Date submitted: 2020
COMPANY OWNER
Loqtc C
C -1 -
ADDRESS CITY, STATE, ZIP "
IF AAMOIN
Note: All bids to remain firm for ninety (90) days. Be sure to markthe outside of
the envelope, "Sealed Bid fiqr EAS INSECTICIDE APPLJICATIO!j� L� IT1ACT20201
pop,
202IN10
RE
ROBEKIN-01 —JEARK]
CERTIFICATE OF LIABILITY INSURANCE DATE (MM)DONYYY)
41812,020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER.
IMPORTANT: N the certificate holder Is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on
this cerfflcato does not confer rights to the cwfflcate holder In lieu of such endorsements .__
PRODUCER
InsureCha � a
1 1 '1?) 3564112
?Streeto
Ch ......... ..
17041 oil 7 356-31
Suite A y4'
am,palgn, IL, 61820 a 6a;_
.. . . . .......... . . . . . . .......................
........ ............ .......................................... . . . . . . ...................... . . . . . . . . . . . . ...................... . . . . ........ ..... . §URERA.-Secura Insurance Companies 10239
1-11--1111--l-1111111 1_111111 .... ......... ... .. ............ ...... . .. . .... . .
INSURED wsuRER e -American Interstate Ins Co 31896
. . . ....... — --- — - - — ---------
Robert Kinnucan Tree Experts & Landscaping Company Inc wN rRERC 1; ......... ......... ........
28877 N Nagel Court "SURERD:
LakeBluff, IL 00044 — — ---- - - -- - ------------ ................................................................. . ............. .............
IN
. ........................................................ . - - -- - - - - - ---------- - -
INSURER F I
COVE
CERDIF M_§_kR; . . .... UMBER,
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
................ ........... ........ --------- ............. ............. -1 ............. . ...... .. .. .. .. . .... ...... . �, .... ......... .................................................
INSR AVOL SUSR POLICY POLICY EXP
TYPE OF INSURANCE Ams PWCY NUMBER LIMITS
A X COMMERCIAL GENERAL LIAINLITY I 1000000q,
EACH OCCURRENCE,
. . . .... ..... ....... ......... ...... ......
T�O 100,000
CLAIMS -MADE -CUR CP3282180 3116=20 3116/2021 MR
OC X
ES ....... .. . . . ...............
MEDEXP( y pe 109000
jPERSONS ADV INJURY S
1,000,000
. . . . . . . ... . .... . ........................... ...............................
GEN1, AGGREGWTE LIMIT APPLIES PER; GENERAL GATE 290009000
.............. I POLICY LOC . ........ PRODUCTS - COMPJPP.Apq 250000000
07VER: . .......... I At -
A AUTOMOWE LIABILITY COMISINEI) StINGLE LWIT 1,000,000
... ............
X ANYAUTO .......... A3282181 311612020 3116/2021 BODILY INJURY ( OWN. . . . . ......................
,,pown
. .............................. ......... .... . ....
EDSCHEDULED ONLY LY AUTOS BODI IN or
....................
Ab
NP
A A
ONLY
. . . .. .... .. . ...........................
O� AGE
. . . .. . .....
A UMBRELLA OCCUR�„EACH OCCURRENCE 40000,000
EXCESS LIAR CLAIIMSMADE CU3282182 311612020 311612021 '__`___,, I
. . .... OC AGGREGATE
DED RETENTION 1000010 1 ........ — — ----- —
. . ............... I . . ... ... ........ .......... IAI ...... .......... ........... . ...
-7 1
B WORIMS COMPENSATION X I PER OTHI�
ANDEMPLOYERS' UA ............ . . . .................... . . . . . .................................................. . .
X AMCIL282947201 9 91112019 911/2020 000
ANY PROPRIETOFVPARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 19000y
EXCLUDED? - - - - --- ------------------- ....
NIA 19000,000
=111=Wnw) I
E.L. DISEASE - EA EMPLOYEE,
Itges, de*Mbe under
13000,000
. ..... E.L.DISEASE - POLI
. . . . . . . . .. ......... . . ...
DESCft”, ON O,F OPERATION$ I LOCATIONS I VEHICLES, (ACOR0101
V1, I'lage Of Mount Prett, Its officars, eMployeas and events wfli be add Bl 14vur" on, General 11ky PoIfley. Waiver of Subrogation on Workers
Compensation In favor of The Village of Mount Prospect
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WrrH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Mount Prospect Public Works Department
1700 W Central Road
ACORD 25 (2016/03) 01988-20'15 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
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STATE OF ILLINOIS f` vS jiji� � � a ?U 1
DEPARTMENTOF AGRICULTURE
LIG# CA73325 USAPLANTS ID,- 3OOTQ0
SPRINGFIELD
ILLINOIS
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