The URL can be used to link to this page

Home My WebLink About 4.2 Public Service CDBG Funding Requests Access4/28/2020 BoardDocs® Pro Agenda Item Details Meeting Apr 27, 2017 - MOUNT PROSPECT PLANNING AND ZONING COMMISSION %Ca teg o ry 4. NEW BUSINESS Subject 4.2 Public Service CDBG Funding Requestg;, Access Public Type Action Preferred Date Apr 27 2017 Absolute Date Apr 27, 2017 Fiscal Impact Yes Dollar Amount 432000.00 Budgeted Yes Wriget Source Program Year October 1,, 2017 to September 30, 2018- CDBG Grant Recommended Action Staff is requesting the Planning and Zoning Commission review the funding applications submitted from the non -Village agencies and recommend approval of the proposed funding amounts as shown on Attachment 3, to be proportionately adjusted once our PY2017 allocation is announced. Goals 03. Comprehensive Plan: Update Public Content The Planning Division is in the process of developing the Community Development Block Grant (CDBG) Program Year (PY) 2017 Action Plan, which will include funding allocations for a number of public service organizations. Attached are copies of the applications submitted by public service organizations who are requesting CDBG funding. These organizations have also been invited to attend the April 27, 2016 public hearing to make a brief presentation and answer any questions the Planning and Zoning Commission may have. The Planning and Zoning Commission has the responsibility to Review requests for funding from non -Village agencies and make recommendations with respect to such requests"". To assist the Planning and Zoning Commission in the review of the Public Service Agency Applications,, staff has provided the following documents: • Attachment 1: 2015-2019 CDBG Consolidated Plan Priority Needs Summary • Attachment 2: PY 2017 CDBG Public Service Application Comparison & Evaluations • Attachment 3: Preliminary PY 2017 CDBG Budget • Public Agency Applications As you may know, the U.S. Federal fiscal year 2018 budget has yet to be determined. Proposed cuts include the Community Development Block Grant Program; however exactly how the CDBG Program will be impacted is yet to be seen. The Department of Housing and Urban Development (HUD) has stated that our Annual Action Plan deadline and process will proceed as normal. Our PY2017 allocation and proposed budget is therefore estimated. Allocations will be proportionately adjusted once the final numbers have been announced. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/3 4/28/2020 BoardDocs® Pro The Village of Mount Prospect is classified as an entitlement community and receives an annual allocation from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program. The Village adopted the 2015-2019 CDBG Consolidated Plan, which describes the general needs., resources, priorities and proposed activities to be addressed under the CDBG Program over a five-year period. The complete 2015-2019 CDBG Consolidated Plan is available on the Village website; a summary of the priority needs identified in the Consolidated Plan, is included as Attachment 1. Each year the Village is required to submit an annual Action Plan to HUD,, which proposes eligible activities to be undertaken in the upcoming program and addresses the priority needs identified in the five year plan. The PY2017 Action Plan outlines the specific use of CDBG funds for the time period of October 1 2017 to Septem•- • I e ding that can be allocated to public service programs is limited to 15% of the annual allocation ($242,,000 estimated in PY2017 which is 3% less than PY2016) plus 15% of the previous year's program income. The total amount of program income we have received thus far in PY2016 is $24,,869.94. Therefore the maximum amount we can allocate to Public Service Programs is $40,,000., approximately 55% of the total amount requested by applications received from the public service organizations. An amount of $4,,000 has been budgeted for programs at the Village's Community Connection Center resulting in $36.,000 available for non -Village public service agencies. Applications from two public service agencies were also submitted for rehabilitation projects and are included for your review; these "brick and mortar"" projects are not subject to the 15% public service cap. In., PY2017 the Village is al&* proposing to use CDBG funds toward the cost of installing a fire alarm system at the newly annexed Birch Manor Condominiums. The preliminary CDBG Budget for PY2017 is shown on Attachment 3. Funding sources consist of the annual entitlement grant,, program income and carry-over funds. Program income is generated from the repayment of loanl; issued by the Single Family Rehabilitation Loan program or the Emergency Repair Program. I %-11[ M =4 � WRi • FTWIMPP=-PPW'•' =Mne I The activity must be included within the listing of eligible activities; The activity must meet at least one of the national objectives of the program; 0 70% of CDBG expenditures must be for activities that will benefit low and moderate -income persons; e The costs of the activity must appear to be necessary and reasonable-, 9 The current/past performance of the agency; and 9 The activity must address a priority identified in the Village"s CDBG 2015-2019 Consolidated Plan. Because of limited funding available to public service agencies, funding requests were further evaluated by staff members of the Community Development Department,, Human Services Department and the Finance Department. Each organization was ranked on a scale of 0 to 3 based on: To what extent do they address the priority needs identified in our Consolidated Plan; How do they broaden the scope of supportive services to our residents, beyond those offered by our Human Services Department; and How much of an impact will our CDBG funding have on this organization and what other funding sources do they have available for the program. The preliminary staff recommendations and public service application evaluations are included as Attachment 2. Although all of the public service agencies provide invaluable services to our residents, special consideration was given to those organizations that will address multiple priorities and provide comprehensive services to aid resident of Mount Prospect, and will use CDBG funding towards direct client costs as opposed to the payroll of employees providing the client services. Because of the reporting burden., HUD has also provided direction to fund fewer organizations for large amounts, rather than to fund many organizations for small amounts. I https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/3 4/28/2020 BoardDocs® Pro Staff is requesting the Planning and Zoning Commission review the funding applications submitted from the non - Village agencies and recommend approval of the proposed funding amounts as shown on Attachment 3, to be proportionately adjusted once our PY2017 allocation is announced. The complete draft of our PY2017 Action Plan will be available for a 30 -day public review period, and posted on tht Village website, starting in mid-May. The final draft will go to Village Board in July. Alternatives 1. To recommend approval of the proposed funding amounts as shown on Attachment 3, to be proportionately adjusted once our PY2017 allocation is announced. 2. Action at the discretion of the Planning and Zoning Commission Staff Recommendation Staff is requesting the Planning and • Commission review the funding applications submitted • the non - Village agencies and recommend approval of the proposed funding amounts as shown on Attachment 3, to be proportionately adjusted once • PY2017 allocation is announced. The complete draft • • PY2017 Action Plan will • available for a 30 -day • review period, and posted • tht Village website, starting in mid-May. The final draft will go to Village Board in July. Attachment 1- 2015-2019 CDBG Con Plan Priority Needs Summary.pdf (134 KB) Attachment 3- Proposed PY2017 CDBG Budget.pdf (18 KB) Attachment 2- PY 2017 CDBG Application Comparison & Evaluations.pdf (70 KB) Administrative Content Executive Content https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/3