HomeMy WebLinkAbout 5.10 Motion to accept joint purchasing bid results for the procurement of site furniture for Edwin and Elsie Meyn Busse Park in an amount not to exceed $21,688.27.4/16/2020 BoardDocs® Pro
Agenda Item Details
Meeting Aug 07, 2019 - SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject 5.10 Motion to accept joint purchasing bid results for the procurement of site furniture for
Edwin and Elsie Meyn Busse Park in an amount not to exceed $21,688.27.
Access Public
Type Action (Consent)
Preferred Date Aug 07, 2019
Absolute Date Aug 07, 2019
Dollar Amount 21,688.27
Budgeted Yes
Budget Source Prospect and Main Tax Increment Financing Fund
Recommended Action Accept the National Cooperative Purchasing Alliance joint bid results for the procurement of
site furniture and award a contract to Landscape Forms of Kalamazoo, Michigan for site
furniture at the Edwin and Elsie Meyn Busse Park in an amount not to exceed $21,688.27
Public Content
Information
At the July 16, 2019 Village Board meeting a contract for construction of the Edwin and Elsie Meyn Busse Park was
awarded to Clauss Brothers of Chicago, Illinois. In order to realize cost savings from existing joint purchasing
agreements, site furniture was omitted from the Clauss Brothers' award. Site furniture includes amenities such as
benches, tables, seating areas, electronics charging stations, and trash receptacles. Staff intends to procure these
items separately and avail them to Clauss Brothers for installation.
Site furniture specified in the park design plans, and matching existing site furniture installed elsewhere throughout
the downtown business and streetscape areas, is available for procurement through the National Cooperative
Purchasing Alliance (NCPA) joint purchasing contract. Procurement of commodities through the NCPA satisfies the
Village's purchasing policy requirements.
Attached for reference is a copy of the park design plans denoting the site furniture features. Site furniture details
can be found on pages L 302 through L 306. The proposed purchase includes 18 pieces of site furniture including
benches, chairs, tables, trash receptacles, and charging station bollards.
The NCPA vendor for site furniture is Landscape Forms of Kalamazoo, Michigan. A price quotation for specified
quantities and furniture types at NCPA joint purchasing agreement rates is attached. Supplemental information about
Landscape Forms can viewed on the firm's website: https://www.landscapeforms.com/en-US/Pages/default.aspx
Additional information about the NCPA procurement and award process can be viewed at
http://www.n pa.us/Vendors/Details/1253
Staff anticipates delivery in 8-12 weeks from date of order.
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Alternatives
BoardDocs® Pro
1. Accept NCPA joint purchasing results for procurement of site furniture.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the National Cooperative Purchasing Alliance joint bid results for the
procurement of site furniture and award a contract to Landscape Forms, Kalamazoo, Michigan for site furniture at the
Edwin and Elsie Meyn Busse Park in an amount not to exceed $21,688.27
2 2019 06 11—Busse Pocket Park_Issue for Bid Drawings (002).pdf (19,205 KB)
in "U RMO ff • I i
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Accept the monthly financial report for June 2019.
Motion by Paul Hoefert, second by Michael Zadel.
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