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HomeMy WebLinkAbout5.8 Motion to accept bid for LED Parking Deck Light Fixtures in an amount not to exceed $26,195.4/15/2020 BoardDocs® Pro Agenda Item Details Meeting Dec 03, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.8 Motion to accept bid for LED Parking Deck Light Fixtures in an amount not to exceed $26,195. Access Public Type Action (Consent) Preferred Date Dec 03, 2019 Absolute Date Dec 03, 2019 Fiscal Impact Yes Dollar Amount 26,195.00 Budgeted Yes Budget Source Village Parking System Fund Recommended Action Waive the requirements for public bidding and accept the lowest -cost, responsive bid for Light Emitting Diode (LED) Parking Deck Fixtures as submitted by Steiner Electric Company of Elk Grove Village, Illinois in an amount not to exceed $26,195. Public Content Information The Village of Mount Prospect owns and maintains the Emerson Street parking deck. As part of our ongoing maintenance effort, staff has been replacing existing metal halide luminaires with LED fixtures. Earlier this year, staff replaced the top deck lighting fixtures with LED fixtures resulting in improved lighting conditions, reducing ongoing luminaire replacement costs and reducing ongoing energy costs. As such, the 2019 planned work program includes removing and replacing the remaining fixtures throughout the parking structure. To secure the light fixtures necessary to implement this upgrade, staff prepared necessary product specifications and bid documents to procure replacement lights using a materials bid. The specified fixture is a RAB fixture, considered to be one of the industries leaders in LED technology. The fixture is rated for a 100,000 hour lifespan with a 5 -year warranty. Energy savings for this conversion will result in a reduction of 120 watts per fixture, or an overall savings of approximately 12,000 watts for the structure and results in improved lighting conditions. Staff prepared a bid document for the acquisition of ninety (90) new RAB LED Fixtures for the Emerson Street parking garage. On November 4, 2019, the bids were publicly opened and read as required by Village Code. The following six (6) firms have submitted bids. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/3 4/15/2020 Vendor Total Cost LED Lighting Wholesale Inc.* $9,450 OGNI, Inc* $19,564 Steiner Electric Company $26,195.00 Idlewood Electric Supply $26,291.70 North West Electric Supply $27,999.90 OGNI, Inc $32,472.00 Metro LED, LLC $37,800.00 *Alternate Specification Light Fixture Submitted BoardDocs® Pro The bids were reviewed to ensure that the bidders provided the required and necessary materials in accordance with the specifications. Of the six (6) firms participating in the bid, two (2) firms submitted a bid for an alternate fixture type. Staff has reviewed the submitted alternate light fixtures for material differences in quality, performance, electrical consumption, color stability and functionality. Specifically, the fixture that LED Lighting Wholesale and an alternate from OGNI, Inc provided pricing for are a Mester brand and these fixtures do NOT match stipulated specifications for wattage, finish color, color stability, lumen output nor an on/off photo control feature. Because of these differences, it is the opinion of staff that the lights proposed do not satisfy the bid requirements. Staff finds these bids nonconforming and nonresponsive to the request for bids. It is the opinion of staff that the lowest cost, responsive bid that satisfied all the product specifications and bid requirements was submitted by Steiner Electric of Elk Grove Village, Illinois in an amount $26,195. The Village has prior experience with this firm for many years and has found them a reliable vendor. Alternatives 1. Reject the bids submitted by LED Lighting Wholesale, Inc. and OGNI and accept the lowest cost, responsive bid for LED parking deck light fixtures submitted by Steiner Electric. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board reject the bids submitted by LED Lighting Wholesale, Inc. and OGNI as nonresponsive to the request for bids and accept the lowest -cost, responsive bid for LED Parking Garage Light Fixtures as submitted by Steiner Electric of Elk Grove Village, Illinois in an amount not to exceed $26,195. Material_Bid_LED_Street_Light_Fixtures.PDF (250 KB) Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/3 4/15/2020 Motion & Voting (not specified) BoardDocs® Pro Motion by Michael Zadel, second by Richard Rogers. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/3 Mount Prospect Public Works Request for Bids For LED Light Fixtures BID OPENING: November 4, 2019 1:00 p.m. Village of Mount Prospect Public Works Request for Bids Description: LED Light Fixtures Bid due date/time: November 4, 2019 / 1:00 p.m. local time Sealed bids will be received for LED Light Fixtures. Bids will be received no later than 1:00 p.m. local time on November 4, 2019 at the office of Village Manager, Village of Mount, 3rd Floor, 50 South Emerson Street, Mount Prospect, Illinois 60056, and then publicly read aloud. Please place your bid in a sealed envelope clearly marked "SEALED BID — "LED Light Fixtures" and with the following information: company's name, address, item bid, date and time of opening. A bid deposit or payment/performance bond and insurance are waived and not required. Bid packages are available from Demandstar. Follow the link on the Village of Mount Prospect website https://www.mountprospect.org/departments/bids. The Village of Mount Prospect reserves and affirms the right to reject any or all bids, have pre -determined pre -qualifications, to waive any and all informalities, technicalities and irregularities in the bids, and to make an award based on the best interests of the Village. Table of Contents Notice to Bidders 1 General Conditions and Instructions to Bidders 3 Specification and Other Conditions 14 Bid Sheet 18 Bid Certification Form 20 Statement of No Bid 23 VILLAGE OF MOUNT PROSPECT GENERAL CONDITIONS AND INSTRUCTION TO BIDDERS THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO BID, PURCHASE ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF MOUNT PROSPECT ("VILLAGE"), UNLESS OTHERWISE SPECIFIED. BY SUBMITTING A BID, THE BIDDER AGREES TO BE BOUND BY THESE TERMS AND CONDITIONS. BIDDERS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY INFORM THEMSELVES OF THE CONDITIONS, REQUIREMENTS, AND SPECIFICATIONS BEFORE SUBMITTING BIDS, FAILURE TO DO SO WILL BE AT THE BIDDER'S OWN RISK AND THE BIDDER CANNOT SECURE RELIEF ON THE PLEA OF ERROR. 1.0 BIDDING PROCEDURES 1.1 PROPOSAL FORMS: Proposals shall be submitted on the forms provided properly completed in ink, signed in the appropriate places, and submitted in a sealed envelope. All information required by the Bid Documents must be supplied to constitute a responsive bid. The person signing the proposal must initial all erasures or revisions to the proposal. If the Bidder wishes to qualify its bid or make special stipulations thereto, such qualifications or stipulations shall be stated on standard letterhead size sheets of paper, separate from the proposal form but included with the sealed proposal. 1.2 BID DEPOSIT: Waived 1.3 SUBMISSION OF BIDS: All bid/proposals must be delivered to the Office of the Village Manager, third floor, 50 S. Emerson Street, Mount Prospect, IL 60056. All bids submitted must be received in an envelope by the Manager's office before the time specified for opening the bid. Bids must be identified as such on the outside of the sealed envelope. This can be done by label as may be provided by the Village, or by marking the envelope "SEALED BID — LED Light Fixtures" and with the following information: company's name, address, date and time of opening. Bids received prior to the opening will be securely kept, unopened. The Village Clerk or his/her agent will decide when the specified time for the bid opening has arrived, and bids will be opened as soon as practical after the assigned time. Formal sealed bids, amendments thereto, or requests for withdrawal of bids received after the time specified for the bid opening will not be considered. No responsibility will attach to the Village for the premature or non -opening of a bid not properly addressed and identified in a sealed envelope, except as otherwise provided by law. No faxed or e-mailed bids will be allowed or accepted. 1.4 ADDENDUM: Bidders shall acknowledge the receipt of any addendum interpreting the Specifications in the Bid Documents. The Village of Mount Prospect Public Works Department LED Light Fixtures 3 1.5 SAMPLES: No Samples required for this bid 1.6 NO BID RESPONSE: In the event you do not submit a bid, return the Statement of No Bid, attached hereto as Exhibit 4, with an explanation as to why you are unable to submit a bid and clearly mark the proposal "No Bid". Failure to submit a bid or correspondence indicating why a bid is not being submitted may result in your company being removed from the Village Bid List. 1.7 QUESTIONS: General inquiries concerning the bid may be submitted to: Scott Moe Public Works Streets & Buildings Superintendent 1700 W. Central Road Mount Prospect, Illinois 60056 Phone: 847-870-5640 Fax: 847-253-9377 E-mail: smoe(ab-mountprospect.orq Questions requiring a clarification or interpretation of the Specifications, as described in Section 4.00 of these Instructions, shall be submitted to the Public Works Streets & Buildings Superintendent, at the address above, inwriting at least five business days prior to the bid opening. If necessary, a written response will be issued to all bidders in the form of an addendum. Whenever the answer to the question is contained in the bid documents, the Bidder shall be directed to the provision within the general conditions which responds to the question. The Village will not be responsible for any other explanation of the Specifications made prior to the bid opening. 1.8 BIDS BINDING FOR 180 DAYS: Unless otherwise specified, all formal bids submitted shall be binding for one hundred eighty (180) calendar days following the date of the bid opening unless otherwise specifically noted by the vendor on the Bid Sheet, attached hereto as Exhibit 2. Bids submitted that are noted to be binding for less than 180 days may be deemed non-responsive at the sole discretion of the Village. 1.9 BID PROPOSAL FOR ALL OR PART: Unless otherwise specified, bids shall be submitted for all of the work or items for which the bids are requested. 1.10 ALTERNATE PROPOSALS: The Specifications describe the goods and/or service which the Village deems to be necessary to meet its performance requirements. Bidders desiring to bid on items which deviate from the stated Specifications, but which they believe to be equal, may do so, but all Specification deviations must be clearly noted on the Bid Sheet. The Village reserves the right to rule upon Specification deviation in a manner that best meets the needs of the Village. If a Bidder wishes to submit more than one bid, each bid after the first is to be considered an ALTERNATE. These bids must be placed in SEPARATE envelopes. The envelopes and Bid Sheet must be plainly marked, "ALTERNATE BID". 1.11 WITHDRAWAL OF BIDS: A written request for withdrawal of a bid will be granted if the request is received by the Village prior to the specified time of the bid opening. The Village of Mount Prospect Public Works Department LED Light Fixtures 12 After the opening, the Bidder may not withdraw or cancel its bid for a period of one hundred and eighty (180) calendar days, or such longer time as stated in the Bid Documents. 1.12 BID OPENING: Bids will be received in the office of the Village Manager, 3rd floor, Village of Mount Prospect, 50 South Emerson Street, Mount Prospect, Illinois, 60056, until the date and time set for the bid opening; the bids will be opened and read aloud. Bidders are encouraged to attend all openings and to offer constructive suggestions for improvements to bid format. 1.13 BID CERTIFICATION: All bid submittals must include a signed Affidavit - Bid Certification, a copy of which is attached hereto as Exhibit 3, certifying, among other things, that the Bidder is in compliance with Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and bid -rigging. Illinois State Law Article 33E-3 and 33E-4 states that it is unlawful to participate in bid -rigging and/or bid rotating. Therefore, all bidders must certify that they are not barred from bidding on the Contract as a result of a violation of State Law 33E-3 and/or 33E-4, prohibiting bid -rigging and bid rotation. It is necessary that this be done under oath. Therefore, the affidavit must be notarized. 1.14 CONSIDERATION OF BID: No bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village or failed to perform faithfully any previous contract with the Village. The bidder, if requested, shall present, within 48 hours, evidence satisfactory to the Village of performance ability and possession of necessary facilities, pecuniary resources and adequate insurance to comply with the terms of the Bid and Contract Documents. 1.15 Bid Documents: For purpose of this bid, the Bid Documents shall include the Request for Bids for LED Light Fixtures, including the General Conditions to Bidders and Instructions to Bidders and attachments, as well as any addendums that may be issued. 2.0 AWARDING THE BID 2.1 CRITERIA FOR AWARDING BID/RESERVATION OF RIGHTS: Bidders shall make all investigations necessary to thoroughly inform themselves regarding the equipment or supplies to be furnished in accordance with the bid. No plea of ignorance by the Bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Bidder to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the Village of the compensation to the Bidder. Any exceptions not taken by the Bidder shall be assumed by the Village to be included. The Village of Mount Prospect Public Works Department LED Light Fixtures 5 A contract will be awarded to the lowest responsible Bidder complying with the Bid Documents only when it is in the best interest of the Village to accept the bid. The Village shall be the sole judge of compliance with the Bid Documents and reserves the right to accept or reject any and/or all bids or parts thereof, have pre -determined pre -qualifications, to waive any and all informalities, technicalities and irregularities in the bids, and to make an award based on the best interests of the Village. 2.2 NOTICE OF AWARD: Notice to be issued upon or within (7) seven business days of Board Approval 2.3 AWARD OF ALL OR PART: Unless otherwise specified by the Village, the Village reserves the right to make an award on all items, or on any of the items according to the best interests of the Village 2.4 ACCEPTANCE: After the Village's acceptance and award of the bid, the successful Bidder will enter into a written contract with the Village that will include the requirements of this General Conditions and Instructions to Bidders, and all other portions of the Bid Documents, including the Specifications (hereinafter collectively the "Contract"). For purposes of this bid, the successful Bidder, who enters into a Contract with the Village, shall be the "Vendor". 3.00 BID DEPOSIT REQUIREMENTS: Waived. 4.0 SPECIFICATIONS 4.1 SPECIFICATIONS: The items subject to this bid are LED Light Fixtures. The Specifications for such LED Light Fixtures, including quantity, are described on the Specifications and Other Conditions and the Bid Sheet, which are attached hereto as Exhibits 1 and 2. All equipment and material bids shall be in accordance with all applicable Federal, State and local laws, rules and regulations in effect at the time of bid. 4.2 BRAND NAME; WARRANTY: The brand name and/or manufacturer of each item proposed must be clearly stated. Guarantee and/or warranty information must be included with the bid. 4.3 NEW GOODS, FRESH STOCK: Unless otherwise specifically stated, new commodities, fresh stock, latest model, design or package, shall be provided. 4.4 TRADE NAME USED BY VILLAGE: Unless otherwise stated, any reference in the Specifications to a detailed manufacturer is for descriptive, not restrictive purposes, indicating articles that are satisfactory. Bids on other makes and catalogs will be considered, provided the Bidder clearly states exactly what the Bidder proposes to furnish; or forwards with the bid, a cut, illustration, or other descriptive matter which will clearly indicate the character of the article covered by the bid and that it meets the intended requirements. The Village of Mount Prospect Public Works Department LED Light Fixtures 101 4.5 TRADE NAME USED BY BIDDER: Where the Bidder identifies an item by manufacturer's name, trade name, catalog number, or reference, the Bidder shall furnish the item so identified and shall not propose to furnish an "equal" unless the proposed "equal" is definitely indicated within the bid. 4.6 PROPOSED EQUIVALENTS: The manufacturer and model specified is provided to indicate the quality minimums expected by the Village. Where Specifications provide detailed information regarding certain manufacturers and models, equivalent products shall be accepted for consideration. Equivalent products shall be equivalent as to quality, function, design, features and overall warranty of products proposed. It shall be the determination of the Village's user department or designee to judge and conclude if a product is acceptable as an equivalent. All products proposed as part of this purchase shall be designed specifically for the intended use. If no particular brand, model, or make is specified, and if no data are required to be submitted with the bid, the Specifications may require the Bidder to submit working drawings or detailed descriptive data sufficient for the Village to determine if each requirement of the Specifications is being complied with prior to manufacture or shipment. 4.7 SPECIAL CONDITIONS: Wherever special conditions/requirements are written into the Specifications or Special Provisions which are in conflict with conditions stated in these Instructions to Bidders, the conditions stated in the Specifications or Special Provisions/Requirements shall take precedence. 4.8 PERMITS AND LICENSES: The successful Bidder shall obtain, at its own expense, all permits and licenses that may be required to complete the Contract (where applicable). 4.9 COMPLIANCE WITH FREEDOM OF INFORMATION ACT Section 7 of the Illinois Freedom of Information Act (FOIA) applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short period of time from receipt of a FOIA request to comply with the request, and there is a significant amount of work required to process a request including collating and reviewing the information. The successful Bidder/Vendor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in its possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. The undersigned agrees to indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the Village under the Contract. 5.0 PRICE The Village of Mount Prospect Public Works Department LED Light Fixtures 7 5.1 NET PRICES: Bid prices, unless otherwise specified in the Specifications, must be net, including transportation and handling charges fully prepaid by the Vendor to delivery point. Unit prices shall not include any local, state or federal taxes. 5.2 PRICE REDUCTION: If at any time after the date of the bid or offer, the Vendor makes a general price reduction in any material covered by the Contract, an equivalent price reduction shall apply to the contract for the remaining Contract period (or until the price is further reduced). Such price reduction shall be effective at the same time and in the same manner as the reduction in the price to Vendor's customers generally. For purpose of this provision, a "general price reduction" shall mean any horizontal reduction in the price of an article or service offered (1) to Vendor's customers generally, or (2) in the Vendor's price schedule for the class of customers, i.e., wholesalers, jobbers, retailers, etc., which was used as the basis for bidding on this contract. An occasional sale at a lower price would not be considered a "general price reduction" under this provision. The Vendor shall invoice the Village at such reduced prices indicating on the invoice that the reduction is pursuant to the "Price Reduction" provision of the Contract documents. The Vendor, in addition, shall within ten calendar days of any general price reduction notify the Village of such reduction by letter. Failure to do so may result in termination of the Contract. Cash discounts will not be considered in determining overall price, but may be used in an overall evaluation. 5.3 TAX EXEMPTION: Illinois Retailers Occupation Tax, Use Tax and Municipal Retailer's Occupation Tax do not apply to materials or services purchased by the Village. The Village is exempt, by law, from paying state and village retailer's occupation tax, service occupation tax, and federal excise tax. The Village will supply the successful Bidder with its tax exemption number. 5.4 ERRORS IN BID PRICES: When an error is made in extending total prices, the unit bid price will govern. Erasures or changes in bids must be initialed by the Bidder. 6.0 QUANTITIES 6.1 SPECIFIC BID QUANTITIES: Where quantities are specifically stated, acceptance will bind the Village to order and pay for, at Contract prices; all such supplies or services delivered that meet the Specifications and conditions of the Contract. 6.2 REQUIREMENTS OR ESTIMATED BID QUANTITIES: On "Requirements or Estimated Bid Quantities," acceptance will bind the Village to pay for, at unit bid prices, only quantities ordered and delivered. Any reference to forecasted or estimated quantities within the bidding documents is intended to inform the bidder of approximate annual requirements. 7.0 DELIVERY PROVISIONS The Village of Mount Prospect Public Works Department LED Light Fixtures mo 7.1 PLACING OF ORDER: Orders against Contracts will be placed with the Vendor on a purchase order executed and released by the Village. Telephone, facsimile or electronic orders placed directly with the Vendor by the Public Works Department may be authorized by the Village only after execution of a blanket purchase order. 7.2 RESPONSIBILITY FOR MATERIALS SHIPPED: The Vendor shall be responsible for the materials or supplies covered by this Contract until they are delivered at the designated point. Rejected materials or supplies must be removed by and at the expense of the Vendor promptly within (5) five calendar days after notification or rejection. The Vendor shall be responsible for rejected goods after notice of rejection. 7.3 DELIVERY FAILURES//DEFAULT: In the event of the Vendor's nonperformance or breach of the Contract terms, the Contract may be canceled, in whole or in part, upon the Village's written notice of default and the Vendor's failure to cure such default within ten (10) calendar days of the notice. The Vendor shall be liable to the Village for all costs incurred in completion of the Contract. In the event any defects or imperfections in the materials or workmanship to be furnished by the Vendor appear within the period of one (1) year from the date of completion of all the work or delivery of all the materials or supplies contemplated by the Contract, and acceptance by the Village, the Vendor will, upon notice from the Village (which notice may be given by letter to the Vendor at its business address shown on the bid or Contract), repair and make good at its own cost and such defects or imperfections and replace any defective or imperfect materials or workmanship with other materials or workmanship satisfactory to the Village, and furnish all such new materials and labor as may be necessary to do so. In the event of the failure, refusal or delay of said workmanship or materials, the Village may do so or have same done by others, and the Vendor and surety or sureties on its bond given for the faithful performance of the Contract shall be liable to the Village for all damages and expense occasioned by such failure, refusal or delay. The Vendor may not be liable in damages for delay in performance when such delay or failure is the result of fire, flood, strike, the transporting carrier, act of God, or by any other circumstances which are beyond the control of the Vendor. Under such circumstances, however, the Village may, at its option, cancel the Contract. 7.4 INSPECTION OF GOODS: Inspections and acceptance of materials or supplies will be made after delivery. Final inspection shall be conclusive except as regards latent defects, fraud, or such gross mistakes as to amount to fraud. Final inspection and acceptance or rejection of the materials or supplies will be made as promptly as practicable. All delivered materials shall be accepted subject to inspection and physical count. 7.5 PACKING SLIPS OR DELIVERY TICKETS: All shipments or deliveries shall be accompanied by packing slips or delivery tickets and shall contain the following information for each item delivered: (a) Purchase order number The Village of Mount Prospect Public Works Department LED Light Fixtures 9 (b) Name of the article and stock number (c) Quantity ordered (d) Quantity shipped (e) Quantity back ordered (f) Name of the Vendor 8.0 GENERAL RESPONSIBILITY PROVISIONS 8.1 REQUIREMENT OF BIDDER: The successful Bidder shall, within fifteen (15) days after notification of the award: a) enter into a contract in writing with the Village covering all matters and things as are set forth in these General Conditions and Instructions to Bidders, the Specifications and its bid; and b) carry insurance as described in Section 8.07 of these Instructions. 8.2 COMPLIANCE WITH ALL LAWS: All work under the Contract must be executed in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. 8.3 CONTRACT ALTERATIONS: No amendment of a Contract shall be valid unless made in writing and signed by both parties. 8.4 GENERAL GUARANTY: Bidder/Vendor agrees to: (a) Save the Village, its agents, and employees harmless from liability of any nature or kind for the use of any copyrighted or un -copyrighted composition, secret process, patented or unpatented invention, article, or appliance furnished or used in the performance of the Contract which the Bidder is not the patentee, assignee, licensee, or owner; and (b) Protect the Village against latent defects in materials or workmanship and to repair or replace any articles damaged or marred in transit or during delivery; and (c) Neither the final certificate of payment, nor any provision in the Contract, nor partial or entire use of the equipment/product embraced in the Contract by the Village or the public shall constitute an acceptance of work not done in accordance with the contract, or relieve the Bidder/Vendor of liability in respect to any express warranties or responsibility for failure to comply with the terms of those Contract Documents; and (d) By submitting a bid, Bidder expressly warrants that materials furnished under the Contract will be of good quality. 8.5 NOTICES: All notices required under the Contract shall be given in writing. Notices to the Village shall be as follows: Village of Mount Prospect Public Works Department 1700 W. Central Road The Village of Mount Prospect Public Works Department LED Light Fixtures 10 Mount Prospect, Illinois 60056 Attn: Director of Public Works Notice to the Vendor shall be at the address set forth on the Bid Sheet. Notice shall be effective upon the date of receipt by personal service or as evidenced by a valid return receipt. The name and/or address to which notice is required may be amended at any time by written notice to the other Party as provided herein. 8.6 ASSIGNMENT: Assignment of the Contract or any part thereof, or any funds to be received thereunder by the Vendor shall be subject to the written approval and sole discretion of the Village. Such assignment shall not relieve the Vendor from its obligations or change the term of the Contract. 8.07. INSURANCE: Waived 8.8 INDEMNITY: The Bidder (Vendor), throughout the duration of the Contract, shall indemnify and save harmless the Village of Mount Prospect, its officers, agents and employees from any and all liability, losses or damages, including attorney's fees and costs of defense, the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including worker's compensation claims, in any way resulting from or arising out of the operations of Vendor under the Contract, including operations of subcontractors; and the Vendor shall, at its own expense, appear, defend and pay all fees of attorneys and all costs and other expenses arising there from or incurred in connection therewith; and, if any judgments shall be rendered against the Village in any such action, the Vendor shall, at its own expense, satisfy and discharge same. 8.9 MATERIAL SAFETY DATA SHEETS: Federal law requires that chemical manufacturers and importers must develop an MSDS for each hazardous chemical they produce or import, and must provide the MSDS automatically at the time of the initial shipment of a hazardous chemical to a downstream distributor or user, or anytime the chemical makeup of the product is changed. Distributors must also ensure that downstream employers are similarly provided an MSDS. If the above paragraph applies to this bid, the Vendor must submit Material Data Sheets which include information regarding the specific chemical identity of the hazardous chemical(s) involved and the common names. In addition, information must be provided on the physical and chemical characteristics of the hazardous chemical; known acute and chronic health effects and related health information; exposure limits; whether the chemical is considered to be a carcinogen by NTP, IARC, or OSHA; precautionary measures; emergency and first-aid procedures; and the identification of the organization responsible for preparing the sheet. 8.10 EQUAL EMPLOYMENT OPPORTUNITY: The Equal Employment Opportunity Clause, 44 IL. Adm. Code 750 Appendix A, which is set forth below, is incorporated by reference into every bid specification and contract. Every Vendor (contractor) The Village of Mount Prospect Public Works Department LED Light Fixtures 11 and subcontractor shall comply with the provisions of the Equal Employment Opportunity Clause. In the event of the contractor's noncompliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Illinois Department of Human Rights Rules and Regulations, the contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows: (a) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. (b) That, if it hires additional employees in order to perform this contract or any portion hereof, it will determine the availability (in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. (c) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service. (d) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations, the contractor will promptly so notify the Illinois Department of Human Rights and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under. (e) That it will submit reports as required by the Illinois Department of Human Rights Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. The Village of Mount Prospect Public Works Department LED Light Fixtures 12 (f) That it will have written sexual harassment policies that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) an internal complaint process including penalties; (v) legal recourse, investigative and process available through the Illinois Department of Human Rights and the Illinois Human Rights Commission; (vi) directions on how to contact the Department and Commission; (vii) protection against retaliation. A copy of the policies shall be provided to the Department upon request. (g) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Department of Human Rights for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. (h) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon each subcontractor. In the same manner as with other provisions of the contract, the contractor will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Illinois Department of Human Rights in the event any subcontractor fails or refuses to comply therewith. In addition, the contractor will not utilize any subcontractor declared by the commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. 9.0 PAYMENT 9.1 INVOICES: Unless otherwise authorized by the Village, Vendor must submit single invoice copies for each purchase order immediately upon completion of shipment, or services. Partial payments may be acceptable if previously approved. If shipment is made by freight or express, original bill of lading, properly receipted, must be attached to invoice. Mail all invoices to: VILLAGE OF MOUNT PROSPECT Public Works Department Accounts Payable 1700 W. Central Road Mount Prospect, IL 60056 The Village provides payment in compliance with the Illinois Prompt Payment Act (50 ILCS 505/1 et seq.). The Village of Mount Prospect Public Works Department LED Light Fixtures 13 EXHIBIT 1 SPECIFICATIONS and Other Conditions Failure to comply with any of these requirements is sufficient cause for rejection of proposed LED fixtures. The Village of Mount Prospect reserves the right to accept only those materials that are in full compliance with the specifications and deemed most advantageous to its interests. Delivery shall be FOB to the Village of Mount Prospect Public Works facility, 1700 West Central Road, Mount Prospect, Illinois 60056. LED Light Fixtures LED Light Fixtures purchased shall meet or exceed all applicable requirements. LED Light Fixtures shall meet all test requirements and be listed by Underwriters Laboratories Inc. LED Light Fixtures shall meet all test requirements and have full approval of Factory Mutual. LED Light Fixtures shall meet the following requirements: 1. Manufacturer: RAB, PORTO XLSeries. A. LED Light Fixture Code is PRT55/D10/WS B. LED Light Fixtures required voltage is 120-277V. Housing Die cast aluminum housing bronze in finish. Electrical Shall meet Specifications on the following page. Sensor Handheld wireless configuration transmitter to adjust control settings. Photometry Luminaires photometrics are to be tested by certified independent testing laboratories in accordance with IES LM -79 testing procedures. Warranty 5 -year limited warranty. The Village of Mount Prospect Public Works Department LED Light Fixtures 14 EXHIBIT 1 P RT55/D 1 O/WS This ultra high efficiency LED garage light delivers up to 118 lumens per Watt. An integrated motion/photo sensor option provides multi-level lighting control. Available in 30, 42 and 55 Watt versions that replace 70 to 175 Watt metal halide fixtures. Fixture measures 14" L x 14" W. Color: Bronze Weight: 10.6 lbs Technical Specifications Listings„ UL Listed: Suitable for wet locations IESNA LM -79 & LM -80 Testing: RAB LED luminaires and LED components have been tested by an independent laboratory in accordance with IESNA LM -79 and LM -80. California Title 24: Can be used to conform with the requirements of California Title 24 Part 6. DLC Listed: This product is on the Design Lights Consortium (DLC) Qualified Products List and is eligible for rebates from DLC Member Utilities. DLC Product Code: PTXBTKZ9 Construction Lens: Frosted polycarbonate Gaskets: High-temperature silicone IP Rating: Ingress Protection rating of IP66 for dust and water =111075 r Project: Type: Prepared B Date: Driver Info Type Constant Current 120V 0.5A 208V 0.33A 240V 0.32A 277V 0.31A Input Watts 57.20W Efficiency 96% Ambient Temperature: Suitable For use in 40°C (104°F) Finish: Formulated for high durability and long-lasting color Cold Weather Starting: Minimum starting temperature is -40°C (-40°F) Thermal Management: Superior thermal management with external "Air - Flow" fins Housing: Die-cast aluminum and sheetmetal housing. Polycarbonate is affected by cleaning agents or other liquids containing partial solvents such as low molecular weight aldehydes and ethers, ketones, esters, aromatic hydrocarbons and perchlorinated hydrocarbons. Click here for a detailed list of damaging chemicals. Mounting: Die-cast aluminum backbox with (4) 1/2" conduit openings with plugs. Hinged tether for easy installation and wiring. Also accomodates 1/2" or 3/4" NPS pendants (provided by others). Reflector: Specular polycarbonate LED Info Watts 55.00W Color Temp 5000K (Cool) Color Accuracy 78 CRI L70 Lifespan 100,000 Lumens 6,352 Efficacy 111 LPW Green Technology: Mercury and UV free. RoHS-compliant components. LED Characteristics LEDs: Long -life, high -efficacy surface -mount LEDs Lifespan: 100,000 -hour LED lifespan based on IES LM -80 results and TM -21 calculations Color Consistency: 7 -step MacAdam Ellipse binning to achieve consistent fixture -to -fixture color Color Stability: LED color temperature is warrantied to shift no more than 200K in CCT over a 5 -year period The Village of Mount Prospect Public Works Department LED Light Fixtures 16 P RT55/D 1 O/WS Technical Specifications (continued) LED Characteristics Color Uniformity: RAB's range of CCT (Correlated Color Temperature) follows the guidelines of the American National Standard for Specifications for the Chromaticity of Solid State Lighting (SSL) Products, ANSI C78.377-2017. Other Warranty: RAB warrants that our LED products will be free from defects in materials and workmanship for a period of five (5) years from the date of delivery to EXHIBIT 1 Sensor Specifications Operating Voltage: 120-277V Power Consumption: 1W 0-10V Sinking Current: 50mA Adjustable High and Low Modes: High: 0-10V; Low: off, 0-9.8V Adjustable Time Delay: the end user, including coverage of light output, Amount of time in high mode with no motion before color stability, driver performance and fixture finish. switching to low mode: 5 min., 1 -30 min. RAB's warranty is subject to all terms and conditions found at rablighting.com/warranty. Adjustable Cut Off Delay: Equivalency: Time in which the fixture will remain on low mode with no motion before turning off and waiting for Equivalent to 175W Metal Halide new motion to turn on: None, 1 -60 min., 1 -5 hrs. Buy American Act Compliance: Adjustable Sensitivy: RAB values USA manufacturing! Upon request, None, low, medium, maximum RAB may be able to manufacture this product to be compliant with the Buy American Act (BAA). Please Adjustable Setpoint: contact customer service to request a quote for the None, 1 to 250 fc, auto product to be made BAA compliant. Electrical Drivers: Constant Current, Class 2 100V - 277V, 50/60 Hz. THD <20%. Dimming Driver: Driver includes dimming control wiring for 0-10V dimming systems. Requires separate 0-10V DC dimming circuit. Dims as low as 10%. THD: 7.9% at 120V, 7.7% at 277V Power Factor: 99.2% at 120V, 97.1 % at 277V The Village of Mount Prospect Public Works Department LED Light Fixtures Operating Temperature: -40°F to 167°F (-40°C to +75°C) Operating Humidity: 20% to 90% noncondensing Relay Life Rating: 200,000 cycles (120/277VAC), 50,000 cycles (230VAC) IP Rating: Ingress Protection rating of IP66 for dust and water UL Listed: Suitable for Wet Locations as factory installed Handheld Wireless Configuration Tool: Adjust settings using handheld wireless configuration tool. Only available with 0-10V dimming driver options. Handheld wireless configuration tool available here. 16 EXHIBIT 1 P RT55/D 1 O/WS Dimensions r ! 31/ 1w w m n y / 6 354 dj rn The Village of Mount Prospect Public Works Department LED Light Fixtures Features Ultra-high efficiency Pendant or surface mount Low glare, vandal -resistant polycarbonate lens 20% uplight eliminates "cave effect" 100,000 -Hour LED lifespan 5 -Year, No -Compromise Warranty 17 EXHIBIT 2 BID SHEET Alternate Bid Project. This project has an alternate bid (Base and Alternate A). The Village may award Base Bid + Alternate A Base Bid Catalog Price Item Quantity Type Description Number Manufacturer Each Total PORTO 1 90 XL PRT55/D10M/S LED LIGHT FIXTURE RAB SERIES � Total Delivered Cost Alternate A Bid: Cost per light fixture unit above base bid quantity including delivery: $ The Village of Mount Prospect Public Works Department LED Light Fixtures lW' QUOTE IS VALID FOR MINIMUM 180 DAYS (unless otherwise noted - as days) Expected Delivery Date ARO I understand that the Village reserves the right to waive any irregularities, technicalities, and informalities, contained in any bid and to reject any and all bids. The Village will award on one or more items, based on lowest responsible price/bid for that specific individual item. By signing this bid, I certify that I have the authority to submit this bid on behalf of the named Bidder. Date Signature Printed Name Title Company Telephone Email 19 EXHIBIT 3 VILLAGE OF MOUNT PROSPECT AFFIDAVIT — BID CERTIFICATION FORM Vendor Name Address As a condition of entering into a contract with the Village of Mount Prospect, and under oath and penalty of perjury and possible termination of contract right and debarment, the undersigned, , being first duly sworn on oath, deposes and states that he or she is (sole owner, partner, joint ventured, President, Secretary, etc..) of (hereinafter referred to as Vendor) (Name of Company) and has the authority to make all certifications required by this affidavit. Section Non Collusion The undersigned certifies that this bid is genuine and not collusive or sham, that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the bid price element of this bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. Section II Bid Rigging and Rotatina The undersigned hereby certifies the Vendor is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 I LCS 5/33E-3, 33E-4. 20 AFFIDAVIT — BID CERTIFICATION FORM Section III Illinois Drug Free Workplace Act The undersigned further states that the Vendor provides a drug free workplace pursuant to Illinois Statues, 30 ILCS 580/1, et seq and provides compliance with necessary requirements. Section IV Tax Payment The undersigned further states that the Vendor is not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the bidder to receive payment under any award made under the terms and provisions of this bid. Section V SEXUAL HARASSMENT POLICY Pursuant to Public Act 87-1257, effective July 1, 1993, 775 ILCS 5/2-105 (A) has been amended to provide that every party to a public contract must: "Have written sexual harassment policies that shall include, at a mini -mum, the following information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment under State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department (of Human Rights) and the Commission (Human Rights Commission); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act). (emphasis added) Pursuant to 775 ILCS 5/1-103 (M) (2002), a "public contract" includes: 21 AFFIDAVIT — BID CERTIFICATION FORM ...every contract to which the State, any of its political subdivisions or any municipal corporation is a party." , having submitted a bid for (Name of Company) Water Meters and Accessories to the Village of Mount Prospect, hereby certifies that said Vendor has a written sexual harassment policy in place in full compliance with 775 LCS 5/2-105 (A) (4). The undersigned certifies that all information contained in this Affidavit is true and correct. Signed by: (Name) (Title) Signed and sworn to before me this day of , 201 My commission expires: Notary Public 22 We, for reason(s): EXHIBIT 4 VILLAGE OF MOUNT PROSPECT STATEMENT OF NO BID have declined to bid on your Bid for because of the following Specifications are too "tight" i.e. geared toward brands or manufacturers only. Insufficient time to respond to the invitation to bid/request forquotation. We do not carry this product orequivalent. Our schedule would not permit us to perform. Unable to meet required specifications. Specifications unclear. (Use remarks) Other. (Use remarks) Remarks: Vendor: Signature: Title: Date: 23 Mount Prospect Mount Prospect Public Works Request for Bids For LED Light Fixtures BID OPENING: November 4, 2019 1:00 p.m. Village of Mount Prospect Public Works Description: LED Light Fixtures Bid due date/time: November 4, 2019 / 1:00p .m. local time Sealed bids will be received for LED Light Fixtures. Bids will be received no later th,an 1 :00 p,,m,. local time on November 4, 2019 at the office of Village ManagerVillage of Mount, 3rdFloior, 50 South Emerson Street, Mount dProspect, then publicly read al'oud. Illinots, 600,56, an Please place your bid in a sealed envelope clearly marked "SEALED BID — "LED Light Fixtures" and with the following information: company's name, address, item bid, date and time of opening. A bid deposit or payment/performance bond and insurance are waived and not required. Bid packages are available from Dernandstar. Follow the link on the Village of Mount Prospect website *u,ntProsr)ect.,o[gLde p;rt -nents/bIlLs, The Village of Mount Prospect reserves and affirms the right to reject any or all bids, have! pre-d'etermined pre -qualifications, to waive any and all informalities, tech n, ica lifies, and I irregularities in the bids, and to make an award based on the best int of the, Village. Table of Contents Notice to Bidders I General Conditions and Instructions to Bidders 3 Specification and Other Conditions 14 Bid Sheet 18 Bid Certification Form 20 Statement of No Bid 23 VILLAGE OF MOUNT PROSPECT GENERAL CONDITIONS AND INSTRUCTION TO BIDDERS THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO BID, PURCHASE ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF MOUNT PROSPECT ("VILLAGE"), UNLESS OTHERWISE SPECIFIED. BY SUBMITTING A BIDI THE BIDDER AGREES TO BE BOUND BY THESE TERMS AND CONDITIONS. BIDDERS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY INFORM THEMSELVES OF THE CONDITIONS) REQUIREMENTS, AND SPECIFICATIONS BEFORE SUBMITTING BIDS, FAILURE TO DO SO WILL BE AT THE BIDDER'S OWN RISK AND THE BIDDER CANNOT SECURE RELIEF ON THE PLEA OF ERROR. 1.0 BIDDING PROCEDURES 1.1 PROPOSAL FORMS: Proposals shall be submitted on the formsprovided properly completed in ink, signed in the appropriate places, and submitted in a sealed envelope. All information required by the Bid Documents must be supplied to constitute a responsive bid. The person signing the proposal must initial all erasures or revisions to the proposal. If the Bidder wishes to qualify its bid or make special stipulations thereto, such qualifications or stipulations shall be stated on stand,and letterhead` size sheets of paper, separate from the proposal form but included with the sealed proposal. 1.2 BID DEPOSIT: Waived 1.3 SUBMISSION OF BIDS,., All bid/proposals must be delivered to the Office of the Village Manager, third floor, 50 S. Emerson Street, Mount Prospect, IL 60056. All bids submitted must be received in an envelope by the Manager's office before the time specified for opening the bid. Bids must be identified as such on the outside of the sealed envelope, This can be done by, label as ry be provided by the Village, or by markitig the, envelope "SEALLED Light Fixture"s 1p and with the following Inforniati,on" company"s name, address,, date andtirne of opening. Bids recelved prior to the opening wills kept, Unopened. The Village Clerk or his/her agent, wil"I'l decide when the specified tip for the bid'opening has, arrived, and bids will be opened as soon as practical after the assigned flame. Formal sealed bids, amendments thereto, or requests for withdrawal, of bids received after the time specified for the bid opening will not be considered. No responsibility will attach to the Village for, the preinnature. ernon-opening of a bid not p,roperly addressed and identified in a sealed envelope, except as otherwise provided by law. No faxed or e-mailed bid's, Will be allowed or accepted. 1.4 ADDENDUM: Bidders shall acknowledge the receipt of any addendum interpreting the Specifications in the Bid Documents. The Village of Mount Prospect Public \A/orks Department LED Light Fixtures K 1.5 SAMPLES: No Samples required for this bid 1.6 NO BID RESPONSE: In the event you do not submit a bid, return the Statement of No Bid, attached hereto as Exhibit 4, with an explanation as to why you are unable to sub,ita bid ,and clearly mark the proposal "No: Bid". Failure to submit a bid or, correspondence indicating why a bid is not being submitted may result in your, company in removed from the Village Bid List. 1.7 QUESTIONS: General inquiries concerning the bid may be submitted to: Scott Moe Public Works Streets & Buildings Superintendent 1700 W. Central Road Mount Prospect, Illinois 60056 Phone: 847-870-5640 Fax: 847-253-9377 E-mail*-s'moe,5n10,LjntDroe oect.o I " —Ij 0 Questions requiring a clarification or interpretation of the Specifications, as, described in Section 4.00 of these Instructions, shall be submitted 'to the Public Works Street's & Buildings Superintendent, at the address aboveInwriting at least i five, business, days, pdor to �the bid opening., Ifnecessary,, a, written response will be issued to all bidders In thefoirm, of an addendu. Whenever the, answer, to the question is contained in the bid documents, the Bidder shall be directed to the provision within'the general conditions which res,ponds to the ques,tion. The Village will not be, rspionsible for any other explanation of the Specifications made prior to the bid opening. 1.8 BIDS BINDING FOR 180 DAYS: Unless otherwise specified, all formal bids su,bmitted' shall be binding for, one hundred eighty (180) calendar days following the date ofthe bid opening unless, otherwise, specifically not by the vendor on the Bid Sheetattached hereto as Exhibit 2. Bids, submitted that are noted to be binding for less than 180 days may be deemed non-responsive at the sole discretion of the Village. 1.9 BID PROPOSAL FOR ALL OR PART: Unless otherwise specified, bids shall be subrhitted for all of the work or items for which the bids are requested. 0 1.10 ALTERNATE PROPOSALS,, The, Specifications, describe the goods anid/or servt,ce which the Village deems to be necessary to meet Its performance FeClIflrements. Bidders desiring to bid on itemis, which deviate from the stateld Specific tions,, but which'they, believe to, be equal, may do so,, but all Specifica'tion deviations must be clearly noted oncthe Bid Sheet. The Village reserves the right to rule upon, Specification deviation in a' manner that best meet's the needs ofthe Village,. If a Bidder wishes to submit more than one bid, each bid' after the first is to be considered an ALTERNATE. These bids must be placed in SEPARATE I) "ALTERNATE envelopes. The envelopes and Bid Sheet must be plainly marked, BID". WiTHDRAWAL 0,F 1341)&: A written, requestfor withdrawal of a bid will be granted if the requestis, received by the Village prior to the specified time of the bid opening. The Village of Mount Prospect Public Works Dep,artment LED Light Fixtures 4 Aft e,r the opening, the Bidder may not withdraw or cancel its bid fora period of one hundred and eighty (180) calendar days, or such longer time as stated in the Bid Documents. 1.12 BID OPENING -W, Bids will be receiveld in the office of the VIRI'agie Manager, 3rd'floo',r, V1111a,ge,of Moutit Prospect, 60 South E'merson Street,, Mount Prospect 11111inols, f 60066, until the date, and time set for the bid opei,,iing; the bid's will be opened and readal'oud. Bidders are enCOUraged to attend all openings and to offer constructive suggestions for improvements to bid format. 1.13 BID CERTIFICATION: All bid submittals must include a signed Affidavit - Bid Certi f ica ti o, n a copy of'which is atta',ched hereto as Exhi'bit 3, certifying, among orthings,,, that the Bidder Is in compliance with Sections 33E-3 and', 33E-4 of the Illinois Criminal Code regarding bid rotating and bid -rigging. 11lin ol's State LawArticle 3,3E-3 and 33E-4 states that it is unlawful to participatein bid -rigging and/or bid rotating. Therefore, all bidders must certify that they are not barred free bidding on the Contract as a result of a violation of state Law 33E-3 and/or 33E-4, prohibiting bid -rigging and bid rotation. It is necessary that this be done under oath. Therefore, the affidavit must be notarized. 1.14 CONSIDERATION OF BID: No bid will be accepted from or contract awarded to i any person, firm or corporation that, is in arrears or is n, default tothe Village upon any debt or contract, or that is" a defaulter,11 as surety or otfierwise,, upion any obligation, to the, Village or failed to perforni fatthfully any previo,'us contract wiih the Village. I The bidder, if requested, shall present, within 48 hours, evidence satisfactory to the Village of performance ability and possession of necessary facififies, pecuniary, resources and adequate insurance to comply with, the towns of the Bid and Contract Documents. 1.16 Bid Documents: For purpose of this bid, the Bid Documents shall include the Request for Bids for LED Light Fixtures, including the General Conditions to Bidders and Instructions to Bidders and attachments, as well as any addendums that may be issued. 2.0 AWARDING THE BID 2.1 CRITERIA FOR AWARDING BID/RESERVATION OF RIGHTS: Bidders shall make all investigations necessary to thoroughly laform themselves regarding the equipment or, supplies to be furnished in accordance with the bid No plea of ignorance byte Bidder ofcon ditions, that exist or thatmaY, hereafter exist as a result Offallure orornission on the, part ofthe Bidder to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the Village of the compensation, to the Bidder. Any exceptions not taken by the Bidder shall be assumed by the Village to be included. The Village of Mount Prospect Public Works Department LED Light Fixtures 61 A contract will be awarded to the lowest responsible Bidder complying with the Bid Documents only when it is in the best interest of the Village to accept the bid, The Village shall be the sole, Judge of compliance with the Bi'd Documents and reserves the, r"ght to accept or re"ect ay and/or all bids orparts thereof, have pre -de pre -qualifications, to waive any and all informalities, technicalities and irregularities in the bids, and to make an award based on the best interests of the Village. 2.2 NOTICE OF AWARD: Notice to be issued upon or within (7) seven business days of Board Approval 2.3 AWARD OF ALL OR PART: Unless otherwise specified by the Village, the Village reserves the right to make an award on all items, or on any of the items according to the best interests of the Village 2.4 ACCEPTANCE: After the Village's acceptance and award of the bid, the successful Bidder will enter into a written contract with the Village that will include the requirements of this General Conditions and Instructions to Bidders, and all other portions of the Bid Documents, including the Specifications (hereinafter collectively the "Contract"). For purposes of this bid, the successful Bidder, who enters into a Contract with the Village, shall be the "Vendor". 3.00 BID DEPOSIT REQUIREMENTS: Waived. 4.0 SPECIFICATIONS 4.1 SPECIFICATIONS: The Rems subject to this bid are LED Light Fixtures. The SPeclifications for such LED, Light Fixtures, including quantity, are described on the Specifications and Other Conditions and the Bid Sheet, which are attached hereto as Exhibits I and 2. All equipment and material bids shall be in accordance with all applicable Federal, State and local laws, rules and regulations in effect at the time of bid. 4.2 BRAND NAME; WARRANTY: The brand name and/or manufacturer of each item proposed must be clearly stated. Guarantee and/or warranty information must be included with the bid. 4.3 NEW GOODS, FRESH STOCK: Unless otherwise specifically stated, new commodities, fresh stock, latest model, design or package, shall be provided. 4.4 TRADE NAME USED BY VILLAGE: Unless otherwise stated, any reference in the Specifications to a detailed manufacturer is for descriptive, not restrictive purposes, indicating articles that are satisfactory. Bids on other makes and catalogs will be considered, provided the Bidder clearly states exactly what the Bidder proposes to furnish; or forwards with the bid, a cut, illustration, or other descriptive matter which will clearly indicate the character of the article covered by the bid and that it meets the intended requirements. The Village of Mount Prospect Public Works Department LED Light Fixtures 0 4.6 TRADE NAME USED BY BIDDER: Where the Bidder identifies an item by manufacturer's name, trade name, catalog number, or reference, the Bidder shall furnish the item so identified and shall not propose to furnish an "equal" unless the proposed "equal" is definitely indicated within the bid. 4.6 PROPOSED EQUIVALENTS: The manufacturer and model specified is provided to indicate the quality minimums expected by the Village. Where Specifications provide detailed information regarding certain manufacturers and models, equivalent products shall be accepted for consideration. Equivalent products shall be equivalent as to quality, function, design, features and overall warranty of products proposed. It shall be the determination of the Village's user department or designee to judge and conclude if a product is acceptable as an equivalent. All products proposed as part of this purchase shall be designed specifically for the intended use. If no particular brand, model, or make is specified, and if no data are required to be submitted with the bid, the Specifications may require the Bidder to submit working drawings or detailed descriptive data sufficient for the Village to determine if each requirement of the Specifications is being complied with prior to manufacture or shipment. 4.7 SPECIAL CONDITIONS: Wherever special conditions/requirements are written into the Specifications or Special Provisions which are in conflict with conditions stated in these Instructions to Bidders, the conditions stated in the Specifications or Special Provisions/Requirements shall take precedence. 4.8 PERMITS AND LICENSES: The successful Bidder shall obtain, at its own expense, all permits and licenses that may be required to complete the Contract (where applicable). 4.9 COMPLIANCE WITH FREEDOM OF INFORMATION ACT Section 7 of the Illinois Freedom of Information Act (FOIA) applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short period of time from receipt of a FOIA request to comply with the request, and there is a significant amount of work required to process a request including collating and reviewing the information. The successful Bidder/Vendor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in its possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. The undersigned agrees to indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the Village under the Contract. The Village of Mount Prospect Public Works Department LED Light Fixtures 7 5.1 NET PRICES: Bid prices, Unless otherwise specified in the Specifications, must be net,,, including transportation and handling charges fully prepaid by, the Vendor to delivery point. Unit prices shall not Include any local, state ot- f"ed'eraltaxes. 6.2 PRICE REDUCTION: If at any time after the date of the bid or offer, the Vendor makes a general price reduction in any material covered' by the Contract, an equivalent price reduction shall apply to 'the contract for the rernaining Contract period or until the, price is further reduced), Sucli price reduction sha11 beeffectJv'e at the same time and in the same manner as the reduction in the price to Vendor's customers generally. For purpose of this provision, a "general price reduction" shall mean any horizontal reduction in the price of an article or service offered (1) to Vendor S customers generally, or (2) In the Vendorlsprice schedule, for the class ,Of CLJStOni,ers, Le, wholesalers, jobbers, retailers, etc., which was used as the basis for b I iddi'rig on thin contract. An occasional sale at a lower price would not be considered a "general price reduction" under thi isJon, The Vendor, shall s p,r,o,vl invoice the Village at such, reduced prices indicat'ing Oil the invoice that the reduction is pursu'ant to the "Price Reduction" provision of the Contract documents. The Vendor 'in addition shall 'within ten calendar days of' any general price reduction notify the Village Of such reduction by letter® Failure to do so may result in termination of the Contr�act. Cash discounts will, not,'be considered in deterrnining overall price, bit:bit:i,,"nay be used in an overall evaluation. 5.3 TAX EXEMPTION: Illinois Retailers Occupation Tax, Use Tax and Muril"cipal Retailer"s Occupation Tax do not apply to ma,t rials orservices purchased bythe Village. The V1111age is exempt, by law,, fromi ing state and village reta*Ier`s play I Occupation tax,, servi,ce occupatillon tax, and' federal excise tax, The Village will supply the successful BIdder with its tax exemption number,,., 5.4 ERRORS IN BID PRICES: When an error is made in extending total prices, the Unit bid price wrill govern. Erasures or changes in bids must be Initialed by the BlIdder. 6.0 QUANTITIES SPECIFIC BID, QUANTITIES: Where qfua,ntities are specifically stated, acceptance will blind the Village to orcler aild pay for, at Contract Prices,; all such supplies or services delivered that nleet, the Spec'"fications and conditions ofthe Contract., 6.2 RE"OU[IREMEN TS OR ESTIMATED BID QUANTITIES: On "Requirements or Estirnated 81"d Quantities, po acceptance will bind the Village to pay for, at unit bid prices,,, only quantities ordered and delivered. Any reference to forecasted or estimated quantities within the bIdding documents is intended to informthe bidder of approximate annual requirements., 7.0 DELIVERY PROVISIONS The Village of Mount Prospect Public Works Department LED Light Fixtures 7.1 PLACING OF ORDER: Orders against Contracts will be placed with the Vendor on a purchase order executed and released by the Village. Telephone, facsimile or, electronic orders placed directly with the Vendor by the Public Works Department may be authorized by the Village only after execution of a blanket parch ase order. 7.2 RESPONSIBILITY FOR MATERIALS SHIPPED: The Vendor shall be responsible for the materials or, supplies covered by this Contract until they are delivered at the designated Point. Rejected materials or supplies must be removed by and at the expense of the Vendor promptly within (5) five calendar days after notification or rejection. The Vendor shall be responsible for rejected goods after notice of rejection. 7.3 DELIVERY FAILURESI/DEFAULT: In the event of the Vendor's nonperformance or breach of the Contract terms, the Contract may be, canceled, in whole or inpart, upon the Village's written notice of default and the Vend!or's failure to cure such default within ten (10) calendar days of the notice. The Vendor shall be liable to the Village for all costs incurred in completion of the Contract. In the event any defects or imperfections in the materials or workmanship to be furnished by w1 the Vendor appear thin the period of one (1}year from the date of completfon of allthe'work or delivery, of all the mater'I'als or supplies contemplated bythe Contract, and acceptance by the Village, the Vendor will, upon notice from ,the Village (which notice may be given by letter to the Vendor at its business address shown on the, bild or Contract), repair and make good at its own cost and ,such defects or Imperfections and replace, any defective or imperfect materials or workm'anship with other materials or workmanship satisfactory to the Village, and furnish all such new materials and labor as may be necessary to do so. In the event of the failure, refusal or delay of said workmanship or materials, the Village may do so or have same done by others, and the Vendor and surety or sureties on its bond given, for the faithful performance of the Contract shall be liable to the Village for all darniages and expense occasioned by such failure, refusal ordelay. The Vendor may not be liable in damages for delay in performance when Such delay, or failure is the result, offire, flood strike, the tramporting carn er, act of:God, orb any other circumstances which are beyond the control of the'Vendor. Under such circumstances, however, the Village may, at its option, cancel the Contract. 7.4 INSPECTION OF GOODS: Inspections and acceptance of materials or supplies will be made after delivery. Final inspection shall be conclusive except as regards latent defects, fraud, or such gross mistakes as toamount to fra,ud. F"nal inspection, anda,cceptance or rejection of the matenals, or supplies will be made as promptly aspracticable. All delivered materials shall be accepted subject to *Inspection and physical count. 7.5 PACKING SLIPS OR DELIVERY TICKETS: All shipments or deliveries shall be accompanied by packing slips or delivery tickets and shall contain the following information for each item delivered: (a) Purchase order number The Village of Mount Prospect Public Works Department LED Light Fixtures 9 (b) Name of the article and stock number (c) Quantity ordered (d) Quantity shipped (e) Quantity back ordered (f) Name of the Vendor 8.0 GENERAL RESPONSIBILITY PROVISIONS 8.1 REQUIREMENT OFBIDDER: The successful, Bidder shall, within fifteen ('15) days after notification of the award'." a) enter, into a contract in wioilting with the Village covering all rinafters, and things, as are, set forth in these General Condi, tsons and Instructions to, B'Idders,,t,the ,Spe,c,'I'fica,tions, andits bd and b) carry insurance as described in Section 8.07 of these Instructions. 8.2 COMPLIANCE WITH ALL LAWS: All work under the Contract must be executed in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. 8.3 CONTRACT ALTERATIONS: No amendment of a Contract shall be valid unless made in writing and signed by both parties. 8.4 GENERAL GUARANTY: Bidder/Vendor agrees to: (a) Save the Village its agents, and employ es harmless from liability of any n4 ature or kind for, the use of any copyrighted or, un-copyrIghted composition, secret process, patented or, unpatented invention, article, or appliance furnished or used in the performance of the Contract which the Bidder is not the patentee, assignee, licensee, or owner; and (b) Protect, the Village against latent defects in materials or workmanship and to repair or replace any articles damaged or, marred in transit or during delivery; and (c) Neither the final certificate of payment, nor any provision in the Contract, nor partial or entire use of the equipment/product embraced in the Contract by the Village or the public shall constitute an acceptance of work not done in accordance with 't contract, or relieve the Bldder/Vendor of liability in respect to any express, warranties, or responsibility for failure to comply with the terms of those Contract Documents, and (d) By submitting a bid, Bidder expressly warrants that materials furnished under the Contract will be of good quality. 8.6 NOTICES: All notices required under the Contract shall be given in writing. Notices to the Village shall be as follows: Village of Mount Prospect Public Works Department 1700 W. Central Road The Village of Mount Prospect Public Works Department LED Light Fixtures WO Mount Prospect, Illinois 60056 Attn: Director of Public Works Notice to the Vendor shall be at the address set forth on the Bid Sheet. Notice shall be effective upon the date of receipt by personal service or as evidenced by a valid return receipt. The name and/or address to which notice is required may be amended at any time by written notice to the other Party as provided herein. 8.6 ASSIGNMENT: Assignment of the Contract or a part thereof, or any funds to be received thereunder by the Vendor shall be subject, to the written approval and sole discretion of the Village, Such assignment shall not relieve the Vendor from its obligations or change the, term of the Contract. 8.07. INSURANCE: Waived 8.8 INDEMNITY: The Bidder (Vendor), throug hoot the duration of the Contract,, shall indemnify and save harmless the Village o,f'Mo,u,nt Prospect, its officers,, agents and employees from any and all liability,, losses, or damages, including at,tornelyts, fees and costs of defense, the Village may suff, er, as, a result of claims, demands, sults, actions or proceedings of any kind or nature, including, worker's compensation claims, in any way resulting frog or arising out of the operat'l I ons of Vendor under the Contract, including operations of subcontractors; and the 'Vendor shall, at its own expense, appear, defend and pay all fees of attorneys and all costs and other expenses arising there from or incurred in connection therewithand, if any judgments, shall be rendered against the Village in any such action, the'Veri,dor shall, at its own expense, satisfy and discharge same. 8.9 MATERIAL SAFETY DATA SHEETS: Federal law requires that chemical manufacturers and importers must develop an MSDS for each hazardous chemical they produce or import, and must provide the MSDS automatically at the time of the initial sh,,Ipment of a hazardous chemical to a downstream distributor or user, or anytime the chemical makeup of the product is changed. Distributors must also ensure that downstream employers are similarly provided an MSDS. If the above paragraph applies to this bid, the Vendor must submit Material Data Sheets which include, Information regarding the specific chemical identity of the hazardolus chemical(s) 'Involved and the cots ion names. In addition, information must be provided on the physical and chemical characteristics of the hazardous chemicalp, known acute and chronic, health effects and related healthinflormation; exposure, limits-' whet'her the cherni"cal is consi�dered to be a carcinogen by NTP, IARC, or OSHA- precautionary measures; emergency and first-aidprocedures; and the identification of the organization responsible for preparing the sheet. 8.10 EQUAL EMPLOYMENT OPPORTUNITY: The Equal EmploymentOppo,rtunity Clause, 44, IL. Adm. Code 750 Appendix A, which is set forth below, is incorporated by reference Into every bid specJ"fication and contract. Every Vendor (contractor) The Village of Mount Prospect Public Works Department LED Light Fixtures 11 a,n,d Subcontractor shall comply with the provisions of the Equal Employment Opportunity Clause. In the event of the contractor's noncompfiiance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Illinois De partment, of Human Rights, Rules and Regulations, the contractor may be declared ineligible for-future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in of or in part, and such other sanctions, or penalties may be imposed or remedices invoked as provided by statute or regulation, Duringthe perform, a of this contract, 'the contractor agrees as follows: (a) That it will not discriminate against any, ernployee or applicant for employment blecause of race, color, religion, sex' ' m,,arital StatUs, national origin or ancestry,, age, physical or mental d"I'sab,111ty, unrelated to ability, or an Unfavorable discharg , e, from milit,ary servicef and furt ' herthat It will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization, (b) That, if it hires additional employees in order to perform this contract or any portion hereof, it will determine the availability (in accordance, with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. (c) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service. (d) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations, the contractor will promptly so notify the Illinois Department of Human Rights and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under. (e) That it will submit reports as required by the Illinois Department of Human Rights Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. The Village of Mount Prospect Public Works Department LED Light Fixtures 12 (f) That it will have written sexual harassment policies that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) an internal complaint process including penalties; (v) legal recourse, investigative and process available through the Illinois Department of Human Rights and the Illinois Human Rights Commission; (vi) directions on how to contact the Department and Commission; (vii) protection against retaliation. A copy of the policies shall be provided to the Department upon request. (9) That it will permit access to all relevant books, records, accounts and work sites by personniel, of the contracting agency and the lifinois, Department of Human Rights for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. (h) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon each subcontractor. In the same manner as with other provisions of the contract, the contractor will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Illinois Department of Human Rights in the event any subcontractor fails or refuses to comply therewith. In addition, the contractor will not utilize any subcontractor declared by the commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. 9.0 PAYMENT 9.1 INVOICES: Unless otherwise authorized by the Village, Vendor must submit single invoice copies for each purchase order immediately upon completion of shipment, or services. Partial payments may be acceptable if previously approved. If shipment is made by freight or express, original bill of lading, properly receipted, must be attached to invoice. Mail all invoices to: VILLAGE OF MOUNT PROSPECT Public Works Department Accounts Payable 1700 W. Central Road Mount Prospect, IL 60056 The Village provides payment in compliance with the Illinois Prompt Payment Act (50 1 LCS 505/1 et seq.). The Village of Mount Prospect Public Works Department LED Light Fixtures 13 EXHIBIT I SPECIF-1, JNS rid OtIe -CATION" FailuretO cOmply With any of' these reqttirements is ufficient Cause for rejection of proposed LED fixtures, The Village of' Mount Prospect reserves the right to accept only those materials tfiat are Infull complizin,ce w most advantageous to its interests. ith the 'specifications, and deemed Delivery shall be FOB to the Village of Mount Prospect Public Works facility, 1700 West Central Road, Mount Prospect, Illinois 600,56. LED Light Fixtures LED Light Fixtures purchased shall ni,eet or- exceed allapplicable requi , rements. LED Light Fixtures, shall meetall test requirement's and be list�ed' by Underwriters Laboratories Inc. LED Light Fixtures shall meet all'test requirements and have, full approval of Factory MUtual. LED Light Fixtures shall meet the following requirements: I. Manufacturer: FLAB, PORTO XLSeries. A. LED Light Fixture Code is PRT55/D10/WS B. LED Light Fixtures required voltage is 120-277V. Housing Die cast aluminum housing bronze in finish. Electrical Shall meet Specifications on the following page. Sensor Handheld wireless configuration transmitter to adjust control settings. Photometry Luminaires photometrics are to be tested by certified independent testing laboratories in accordance with IES LM -79 testing procedures. Warranty 5 -year limited warranty. The Village of Mount Prospect Public Works Department LED Light Fixtures 14 EXHIBIT 1 This u h ig h efficiency L E D gars I ig ht deliver up to 118 1 u nn en s per Vva tt, An integrated motion/photo sensor option provides multi-level lighting control, Available in 30, 42 and 55 Watt versions that repl@ce 70 to 175 Watt metal halide fixtures. Fixture measures, 14" L x 14" W Color- Bronze Weight, 10,,6 lbs Listings UL Listed: Suitable for wet locations IESNA LM -79 & LM -80 Testing: RAB LED luminaires and LED components have been tested by an independent laboratory in accordance with ISNA LM -79 and LM -80, California 'Title 24: C be used to conform with the requirements of California it 24 Part & DLC Listed: This product is on the Design Lights COnSOF-tiUrn (DLC) Qualified ProdLl(;ts List and is eligible for rebates frorn DLC Member Utilities, DLC Product Code: PTXBTKZ9 Construction Lens: Frosted polycarbon2te Gaskets: High-temper@(Llre silicone IP Rating: I ngruss Protection rating of IP66 for dust and water Project; . . ................ . ....... . ....... .. �4,� . . ............ . .... Pr " pd ... By* . ..... . ...... . Type (_.�onstant Current 120V O5A 208V O33A 240V 0, 32A 277V o31A input Watts 57,20W Efficiency 96% Date: ® 11 .... ..... ... . .. . 1.11111_-,_--- . . . .. .................. LED Info Green Technology: W@ tts 55, OOW Color Ternp 50006 (Cool) Color Accuracy 78 CRI L70 Lifespan 100,000 Lumens 6,352 Efficacy 111 LPVV Ambient Temperature: Green Technology: Suitable For use in 40"C (1 04"F) Mercury and UV free. S - liar Finish: components, Formulated for high durability and long-lasting color LED Characteristics Cold Weather Starting: LEDs: Minifflurn starting temperature is -40"C (-40'F) Long -life, high -efficacy surface -mount LEDs Thermal Management., Lifespan: Superior thermal management with external "Air- 100,000 -hour LED lifespan based on IES LM -80 Flow" fir -is results and TM -21 calculations Housing: Color Consistency: Die-cast aluminum and sheetmetal housing, 7 -step M2cAdarTi Ellipse binning to achieve Polycarbonate is affected by cleaning agents or consistent fixture -to -fixture for other liquids containing partial solvents such as low Color Stability: molecular weight aldehydes and ethers, ketones, esters, aromatic hydrocarbons and perchlorinated LE® color temperature is warrantied to shift no hydrocarbons, Glic-in herefox a cletailled ks,l more than 200K in CCT over a 5 -year period 1, LES Mounting.4 Die-cast alurnirlUrn backbox with (4) 1/2" conduit openings with plugs, Hinged tether for easy installation and wiring,, Also accornodates 1/2" or 3/4" NPS pendants (provided by others), Ref lector: SpeCUlar polycarbonate The Village of Mount Prospect Public Works Department LED Light Fixtures 16 I a a Technical Specifications (continued) LED Characteristics Color Uniformity: RAB's range of CCT (Correlated Color Temperature) follows the guidelines of the An,wrican National S:t,a1-1d,ard for Spec ifJ(',',';a,­fionS for t1le 011-011"NtAticitY of Solid State Li9l,iting Pl'od'ucttsa ANISI C78 377 -20,17 - Other Warranty:, RAB warrants that our LED products will be free froi"n def�,cl.t,, in 1,,r1,ateri,4,pi1s and wort rnar-),,5f,1j:p for a period of fivLt- (5) yea, rf,; frorr�' tiv., d"Gate, of defivi ry to the orad k,iset',, including e4werage of fjg�,It 01j1 u1, ar1cf, fixt1jre fi6sh, RA's warranty is subject to all terms and conditions found atr l 1d ttlir r ran W, ;Un/Kaft tN Equivalency: Equivalent to 175W Metal Halide Buy American Act Compliance: RA8 values, USA rt'U'AI'1UfaC1Uhng1' I ' U1.K)n,,req',ue,,.(gt, RAB,amy tX-ao-able to rr i� ni.,ifactkire this product to be., 4,�',O(T"Pka III wit1 the f3 American Ar.1, (BAA,),,, Please contac,lt cusitorrservice to reque,st a, qt.101e, for 0.1e, produc."t tO betnade BAA cornpfiar,it,, Electrical Drivers,,, Constant Current, Class 2 100V - 277V, 50/60 Hz, THIS <20%, Dimming Driver: Driver includes dirnming control wiring for -16V dirnn-ling -systems, Requires separate -16 DC dirnming circuit, Dims as low as 10%, THID: 7 9% at 120V, 7,7% at 277V Power Factor: 99_2% at 120V, 97 1 % at 277V EXHIBIT I Seps 'o " r ' Specifications, Operating Voltage.- 120-277V Power Consumpti 1W 0-10V Sinking Current,, 50mA Adjustable High and Low Modes: High: 0-10V; Low: off, 0-9,8V Adjustable Time Delay: Amount of tirne in high mode with no motion before switching to low mode: 5 rnin,, 1 -30 min, Adjustable Cut Off Delay: Time in which the fixture will remain on low mode with no r"notion before turning off and waiting for new Mofio,fl to turn on: Norie,, 1 -60 min., 1 -5 hrs, Adjustable Sensiti None, low, medium, maximum Adjustable Setpoint: None, I to 250 fc, auto The Village of Mount Prospect Public VVors Department LED Light Fixtures RAS i Outdoor Operating Temperature: -40°F to 167c'F (-40"C to +75"C) Operating Humidity., 2©% to 90% noncondensing Relay Life Rating., 200,000 cycles (1 20/277VAC), 50,000 cycles (23,0VACS ), IP Rating: Ingress Protection rating of IP66 for dust and water UL Listed: Suitable for Wet Locations as factory installed Handheld Wireless Configuration Tool: Adjust settings using handheld wireless configuration tool. Only available with 0-1 OV difl,"Vn Ing driver, optib,M,, ! a �rxl htj�vij:gqle s,�L rfir"'°°rtir feel_;*IV4a_fiab Le ti, e r 0 EXHIBIT I C R � �,U IM 470 t Ad Dimensions 3 92 rn ry) 53/4 14 7 ryl �,Yj <1Z 13, 15/1 6f 3�)4 mrrl IS/ 16" 354 i,y,n The Village of Mount Prospect Public Works Department LED Light Fixtures Features Ultra-high efficiency Pendant or surface mount Low glare, vandal -resistant Polycarbonate lens % uplight eliminates "cave effect" 100,000 -Hour LED lifespan 5 -Year, NO-Cornpromise Warranty M WA QUOTE IS VALID FOR MINIMUM 180 DAYS (unless otherwise noteddays) Expected Delivery Date ARO I understand that the Village reserves the right to waive any irregularities, technicalities, and informalities, contained in any bid and to reject any and all bids. The Village will award on one or more items, based on lowest responsible price/bid for that s eciic inclIvi dual item. By signing this bid, I certify that I have the authority to s Bidder, ubmit this bid on behalf of the named Date 01 ji�Y. ig natui Printed Name/bIke tit, Title PPP 11 mm. Company, Telephone_ C W* EXHIBIT 3, VILLAGE OF MOUN'T PROSPECT AFFIDAVIT - BID CERTIFiCAT10N FORJ Vendor Name > As a condition of entering into a contract with the Village of Mount Prospect, and under oath and penatW— f pe " and Possible termination of contract right and debarment, the 0 ri, Y y 0 undersigned,1\10), 0 being first duly sworn on oath, deposes and states that he or she is, part, ner int (sole owner j ve ,red,, P,resid at, Secr 707 etary, etc..) of .1C IM 0,111,11 (hereinafter referred to as Vendor) and has the authority to make aIlf certiffications requiredby this affidavit Section 1 Section 11 ,Bid Rin The undersigned hereby certifies the Vend or' not barred from bidding or contracting as a result of a conviction for violations of state is laws prohlb[ting bid rigging or bid rotating or any similar offense of any state of the United Stfwes,, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33,E-,4, 20 AFFIDAVIT-- BID CERTIFICATION FORM Section III n,o,Ig_ .. Drug F'ree Wor8- e Act The undersigned further states that the fiend or provides a drUg free workplace pursuant to Illinois Statues, 30 ILCS 580/1, et seq and provides, compliance with necessary requirements. Section IV 11AX Pav,W The undersigned further, Mates that the,Venclor is not delinquent in payme�nt of any, taxes 'to the he 1111''no-Is Department of Revenue in accordan,ce with 1111nois, Compiled Statues,, 65 ILCS 5/11 -42. 1. The undersigned understands that making a false statement rega,rding delinquency in taxes is a Class A Misdemeanor and, in addition voids the contrac,t and allows them unicipality to recover all amountspaid to the indi contract in civil action. vidual or entity under the It is expressly understood the foregoing statements and representations andpromises are made as a condition to the right of the bidder to receive payment under anaward made under the terms and provisions of this bid. y Section V all root db ff Awl, RA, 6A . . ............ Pursuant to 775 ILCS 5/1-103(M) (2002), a it public contract" includes: 21 EXHIBIT 2 I:N q 1 11 rill 1 11111111 111 Ev M-1 Immm-fal The Village may award Base Bid + Alternate A The Village of Mount Prospect Public Works Department LED Light Fixtures W ...every contract to which the State, any of its political subdivisions or any municipal corporation is a party." C having submitted a bid for (Name of Company) o th %.7 CUR Z., %J# I 1 %.0 -J. e Village of Mount Prospect, hereby certifies that said Vendor has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4), O.-Olo'd . . .. ...... The undersigned certifies that all information contained in this Affidavit is true and correct. I P, 10, A LOCASCIO official Seat Notary Public - State of Illinois My Commission Expires Apr 15, 2023 W r,"qo .......... T �„ Page : 1 of 1 TO: (Project Info: .... "­­ .. . ... .. . . . ... ....... . ............ . ... . ...... ......... Unit VILLAGE OF MT PROSPECT PUBLIC WORKS Project: VILLAGE OF MOUNT PROSPECT ATTN: PUBLIC WORKS Job #: 87608 1700 W CENTRAL RD Bid Date: 11/01/19 MT PROSPECT, IL 60056-2229 Bid Time: 02:00 PM CDT Quoter: ZOPPA, JAN hype Quantity Vender Description Unit or Lot# Unit Price Ext Price --- 90 RAB LIGH PRT55/D 10/WS Unit 291.060/EA 26,195.40" PORTO 141N 55W COOL LED 120 277V DIM WS SENSOR BZ I - I I – 1 1-1- � -1----'-----'--".' "--, 1-1 1 Notes 0 1 . . ....... . . . . . ........ . .... . .. ........... Quotation Expires , April 29 , 2020 .... "­­ .. . ... .. . . . ... ....... . ............ . ... . ...... ......... Unit . ..... 0.000/EA .. 0.00 0 — — - - — ------- - ............... . ...... . .. . ONE SHIPMENT ONE RELEASE . ..... . .. ......... . ... . . ...... . .............. ­ . ............... Unit . .... 0.000/EA . . . . ......... . . ...... .. . ..... . 0.00 'Freight claims must be submitted within 10 business days of delivery.*** ***If Attic Stock is required, please provide information. No Attic Stock will be included unless advised *** **** TAX NOT INCLUDED IN TOTAL Pricing is based on the quantities provided. Please verify that counts on Fixtures,Lamps and Accessories meet your required totals. Any variance may require re -quote. Expedited shipments may incur freight charges. All LI FT -GATE Charges Extra Any deliven/ address changes may incur re -consignment fees as determined by the carrier. All lamps subject to stock availability at time of order. 9EMM= From: STEINER ELECTRIC-ST.CHARLES PHONE 630-377-6600 3755 SWENSON AVE ST CHARLES, IL 60174-3439 Printed By: ZOPPA, JAN Jan Zoppa Lighting Applications Group STEINER ELECTRIC COMPANY 3755 Swenson Avenue . . . . . ........... .. 269195.40 ........... . . . . ........ —oi e s TRANSACTIONS BASED ON THIS QUOTE WILL BE GOVERNED BY STEINER'S TERMS & CONDITIONS OF SALE. A COPY CAN BE FOUND AT STEINERELECTRIC.COM OR UPON REQUEST.