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Home My WebLink About5.12 Motion to accept proposal from Applied GeoScience, Inc. for 2020 Material Testing Services4/15/2020 BoardDocs® Pro Agenda Item Details Meeting Mar 17, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.12 Motion to accept proposal from Applied GeoScience, Inc. for 2020 Material Testing Services in an amount not to exceed $27,302. Access Public Type Action (Consent) Preferred Date Mar 17, 2020 Absolute Date Mar 17, 2020 Fiscal Impact Yes Dollar Amount 27,302.00 Budgeted Yes Budget Source Street Improvement Construction Fund Recommended Action Accept the proposal from Applied GeoScience, Inc. of Schaumburg, Illinois for 2020 Material Testing Services in an amount not to exceed $27,302. Public Content Information To assure that high quality asphalt and concrete materials are utilized by contractors in this year's street resurfacing and sidewalk improvement programs, the Public Works Department requires the services of a materials testing consultant. To procure these services, staff prepared and distributed a detailed request for proposals (RFP). A copy of this document is attached. Tasks defined in the scope of work included: 1. Project Management / Report Review 2. Engineering Technician 3. Vehicle Charge 4. Cylinder pickup 5. Compression Testing per cylinder 6. Nuclear Density Gage Usage 7. Maximum Theoretical Specific Gravity 8. Bulk Specific Gravity 9. Ignition oven test / Reflux extraction and sieve analysis RFP Results The consultants' proposals were reviewed on the basis of their understanding of our goals and their testing methodologies. They were rated (with a maximum score of 100 points) according to these specific categories: Background, experience, scope of work proposed, schedule, work effort, proposal content, and cost. The results are denoted in the table below: Table 1: Technical Proposal Evaluation https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/3 4/15/2020 BoardDocs® Pro (Category Max. Applied Set (Soil Engineering Rubino Seeco Testing Services Points GeoScience, Inc and Testing) Engineering, Inc Consultants, Corporation iaU 1= c. %..v5i ri vNv5ai5 Firm Total Cost ................................................................................................................................................................................................................................................................................................................................................................................................... Applied GeoScience, Inc ................................................................................................................................................................................................................................................................................................................................................................................................... $24,820 Tc. ................. $27,960 Rubino Engineering, Inc$34,260 .....est.l.n........services...Co.r......o.ra.t.1.o.n...................................................................................................................................................................44....2.0.0......................................................... 2.4...................................................................24 $ , :-:�peEience 15 15 15 15 14 3co e 15 15 15 14 14 Schedule 20 ..........................2 20 19 20 15 ✓`/ o.r k....E f f o.rt...2.5 4................................................................... 2.5......................................................................................................2 4.................................................................. 2 4..... rota.is.e.....................1.................................................................................... 0 99 ......................................................................................................7................................................................. 98 .....91 iaU 1= c. %..v5i ri vNv5ai5 Firm Total Cost ................................................................................................................................................................................................................................................................................................................................................................................................... Applied GeoScience, Inc ................................................................................................................................................................................................................................................................................................................................................................................................... $24,820 Set (Soil Engineering and Testing) ................................................................................................................................................................................................................................................................................................................................................................................................... $27,960 Rubino Engineering, Inc$34,260 .....est.l.n........services...Co.r......o.ra.t.1.o.n...................................................................................................................................................................44....2.0.0......................................................... Testing p ............................................................................................................................................................................................5.7....0 .S $ , e e c o...Consultants, onSult a.n.t 5.......Ln.C 4.0......................................................... W Applied GeoScience, Inc. has a very experienced professional staff with a thorough understanding of the material testing requirements necessary to successfully accomplish the Village's projects. They are prequalified by IDOT to perform this work and have the capability to respond to our specific project needs. They have successfully accomplished these same services for numerous communities in recent years and received positive references from those communities. Applied GeoScience, Inc. provided these services to the Village in 2018. It is Village staffs opinion that Applied GeoScience, Inc. will provide high quality material testing services at a reasonable cost. The services listed in the proposal are based on estimated jobsite work hours using averages from previous years and prorated for the anticipated work for this year. Many factors can influence the actual jobsite work hours for quality assurance testing. In order to allow for contingencies and the possible need for additional testing, staff recommends that the contract award include a 10% contingency (Cost:$24,820 + Contingency: $2,482 = $27,302.00). F_1 f TWIT -TUT 1. Accept Applied GeoScience, Inc. proposal to provide materials testing services for 2020 Street Resurfacing and sidewalk improvement programs. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the proposal from Applied GeoScience, Inc. of Schaumburg, Illinois to provide Material Testing Services for the 2020 Street Resurfacing Program and sidewalk improvement projects for a not to exceed amount of $27,302. RFP 2020. pdf (494 KB) Administrative Content Executive Content AGI Cost Proposal.pdf (119 KB) AGI Technical Proposal.pdf (679 KB) All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/3 4/15/2020 BoardDocs® Pro which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voting Approve the List of Bills - February 26, 2020 - March 10, 2020 - $5,008,266.13 Motion by Michael Zadel, second by William Grossi. Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/3