HomeMy WebLinkAbout5.2 RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM FIVE-YEAR CONTRACTUAL PROGRAM4/15/2020 BoardDocs® Pro
Agenda Item Details
Meeting Mar 17, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject 5.2 A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE
CONSORTIUM FIVE-YEAR CONTRACTUAL PROGRAM
Access Public
Type Action (Consent)
Preferred Date Mar 17, 2020
Absolute Date Mar 17, 2020
Fiscal Impact Yes
Dollar Amount 215,000.00
Budgeted Yes
Budget Source General Fund
Recommended Action Pass a resolution expressing intent to participate in the Suburban Tree Consortium five (5) -
year contractual program for the purchase and installation of parkway trees.
Public Content
Information
On March 7, 2017, the Village Board passed ordinance number 6306, authorizing participation in the Suburban Tree
Consortium (STC). The STC was created in 1985 by a group of municipalities in the Chicagoland area to develop and
let joint purchasing contracts for the purchase and installation of parkway trees. During the past three (3) years, staff
has found cooperative procurement improves the selection, availability, and pricing of parkway trees.
Currently, the STC is comprised of 44 communities and nine (9) tree nurseries.
The STC offers a five (5) year contractual program that helps assure the quality, quantity, variety, and availability of
trees. Although orders are placed in advance for growing purposes, the Village is not obligated to buy these trees
should a current year's budget not be funded. Furthermore, the Village is not committed to buying trees exclusively
through the STC.
The STC procurement procedures satisfy public purchasing requirements of the Village's purchasing policy.
The Village has successfully purchased and planted trees through the STC under the current contract. It is staff's
opinion that participation in the STC is a cost effective means for the Village to procure replacement parkway trees.
Anticipated purchases for 2020 are approximately 550 trees ($215,000).
The by-laws of the STC require that participating members pass a resolution annually stating their intent to
participate. An appropriate resolution for this purpose is attached.
Alternatives
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1. Pass a resolution expressing intent to participate in the Suburban Tree Consortium five (5) -year program for the
purchase and installation of parkway trees.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board pass a resolution expressing intent to participate in the Suburban Tree
Consortium five (5) year program for the purchase and installation of parkway trees.
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Approve the List of Bills - February 26, 2020 - March 10, 2020 - $5,008,266.13
Motion by Michael Zadel, second by William Grossi.
Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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RESOLUTION NO.
A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE
CONSORTIUM FIVE YEAR CONTRACTURAL PROGRAM
WHEREAS, the Village of Mount Prospect has heretofore joined the cooperative known as
the Suburban Tree Consortium; and
WHEREAS, the Suburban Tree Consortium was created to jointly purchase parkway trees
on behalf of a number of municipalities in an effort to realize cost savings and insure a
reasonable supply and variety of suitable parkway trees; and
WHEREAS, Chapter 65 of ILCS 5/11-73.1-1 entitled "Municipal and Joint Municipal Tree
Planting Programs," authorizes municipalities to jointly enter into long term contracts for
the purchase and delivery of trees; and
WHEREAS, due to the nature of the nursery industry and the plant materials desired by
the Suburban Tree Consortium, assuring a reasonable number and variety of parkway
trees at the best price is possible only with a multi-year commitment on the part of the
Consortium Members, so as to allow adequate planning by the Consortium and the
Nurseries/Suppliers; and
WHEREAS, the Suburban Tree Consortium member municipalities provide the
Nursery/Suppliers a projection of their parkway tree requirements for the next five years;
and
WHEREAS, the Suburban Tree Consortium can realize the necessary number and variety
and the best price of such parkway trees only by providing assurance to the tree
Nursery/Supplier of the level of interest by the Consortium Members; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE
EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby
express its intent to remain a member of the Suburban Tree Consortium and to procure
parkway trees through the Consortium, subject to sufficient annual budgeting therefor for
the five year period.
SECTION TWO: That the Village Clerk is hereby authorized and directed to send a copy
of this Resolution to the Suburban Tree Consortium Secretariat at the West Central
Municipal Conference.
SECTION THREE: That this Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this 17th day of March, 2020.
Arlene A. Juracek
Mayor
ATTEST:
Karen M. Agoranos
Village Clerk