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Home My WebLink About8.1 Motion to accept the proposal from Cornerstone Partners of St. Charles4/15/2020 BoardDocs® Pro Agenda Item Details Meeting Mar 03, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.1 Motion to accept the proposal from Cornerstone Partners of St. Charles, Illinois to provide Landscape Maintenance services for a cost not to exceed $193,566. Access Public Type Action Preferred Date Mar 03, 2020 Absolute Date Mar 03, 2020 Fiscal Impact Yes Dollar Amount 193,566.00 Budgeted Yes Budget Source General Fund Recommended Action Accept the proposal from Cornerstone Partners of St. Charles, Illinois to provide Landscape Maintenance services for a cost not to exceed $193,566. Public Content A request for proposals (RFP) was sent to landscape companies for the maintenance of selected sites throughout the Village. Proposals were received on January 30, 2020. The work required by the specifications includes a wide range of maintenance activities including spring cleanup, mulching, weed control, turf mowing, turf herbicide/fertilization/aeration treatments, and shrub pruning at all sites as needed. The majority of the sites are high-profile locations such as public buildings, green spaces in the downtown area, and the Union Pacific Railroad right-of-way. In total, the scope of work includes 90 sites consisting of approximately 24 acres of turf and 5 acres of improved bed space. The personnel who work on this job need to interact frequently and professionally with the general public as well as business owners. With the diversified landscapes planted at many of these sites, the contractor's personnel must also possess a high degree of knowledge about plant identification and the maintenance needs of various plant species. The proposed contract is for calendar years 2020 through 2021. Additionally, the term can be extended for a third year, 2022, at the same bid prices as 2021, if both the contractor and the Village agree. Five (5) invitational proposals were mailed to landscape companies with expertise and experience in the work proposed. A mandatory pre -proposal meeting to explain the scope of the contract was held on January 20, 2020; representatives from all five (5) firms attended. RFP RESULTS Four (4) cost proposals were received. One (1) firm called to decline the opportunity due to 2020 workload. Each proposal was evaluated based on the background of the firm, related project experience, proposed services and scope of https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/3 4/15/2020 BoardDocs® Pro work, schedule work effort and proposal content. Each firm received a point ranking (total points = 100) for each criterion. The table below summarizes this analysis: Table 1: Technical Proposal Category Max. Points Cornerstone Fleck's Sebert ALI Background 20 19 18 17 18 Experience 20 19 18 18 18 Scope 25 23 22 21 22 Schedule 15 12 10 10 9 Work Effort 10 9 9 9 9 Content 10 10 9 9 9 TOTALS: 100 92 86 84 85 Each firm was also asked to submit a cost proposal as well. The table below summarizes submitted costs: Table 2: Cost Proposal Contractor 2020 Cost 2021 Cost Total Cost Cornerstone Partners $ 193,566.00 $ 197,438.00 $ 391,004.00 Fleck's Landscaping $ 212,206.00 $ 212,206.00 $ 424,412.00 Sebert $ 269,270.00 $ 274,655.00 $ 543,925.00 American Landscaping Inc $ 427,937.00 $ 436,496.00 $ 864,433.00 As explained earlier, this contract is for skilled work at high-profile locations. Over the years, the Village has spent many thousands of dollars on landscaping to improve the appearance of the downtown and other highly visible locations. Frequent, knowledgeable maintenance is imperative to maintain the health and appearance of these landscapes. The contract has grown in size and scope over time, as additional high -maintenance landscapes have been installed. One of the challenges of contracting out this work is finding a company large enough and skilled enough to commit an adequate number of well-trained staff to our contract for a long period of time. Once staff finds such a contractor, and they become accustomed to Village expectations, it is preferred to keep them on board for as long as possible through the use of multi-year contracts. For these reasons, staff asked the proposers to provide three satisfied references for contracts of similar size and nature. The technical proposals indicated all the participating firms were qualified to perform the work. All firms had adequate experience and appropriately trained staff to successfully manage the Village's Landscape Maintenance Contract. Accordingly, the evaluation results were closely distributed. The highest rated contractor was Cornerstone Partners of St. Charles, Illinois. In addition to submitting the lowest overall cost, Cornerstone Partners, Inc. submitted multiple references, including municipal references. Staff checked the references submitted and found that they have done projects of similar scope and size with good results. ALTERNATIVES 1. Accept the proposal from Cornerstone Partners of St. Charles, Illinois to provide Landscape Maintenance services for a cost not to exceed $193,566. 2. Action at discretion of Village Board. Staff recommends that the Village Board accept the proposal from Cornerstone Partners of St. Charles, Illinois to provide Landscape Maintenance Services at a cost not to exceed $$193,566 in 2020. Year 2, 2021, will be in an amount that does not exceed the appropriated budget. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/3 4/15/2020 References -Public Entity, SCHUTZIUS.pdf (968 KB) LMC PROPOSAL SPECIFICATION 2020-21.pdf (352 KB) Administrative Content AB - in Table 1 - I added Max. Points column BoardDocs® Pro CPHort-Bid Bond 11.11 •d Removed first -person references, verified with Sean a contingency is not applicable to this contract. Executive Content Motion & Voting Accept the proposal from Cornerstone Partners of St. Charles, Illinois to provide Landscape Maintenance services for a cost not to exceed $193,566. Motion by Paul Hoefert, second by Michael Zadel. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/3 WEST BEND A MUTUAL INSiU'R,ANCE CCIMPANYl KNOW ALL BY THESE PRESENTS, That We, Cornerstone Partners Horticultural Services Company as Principal, and WEST BEND MUTUAL, INSURANCE COMPANY, a corporation organized under the laws of the State of'Wisconsin and having its principal office in Middleton, Wisconsin, in said State, as Surety,, are held' and firmly bound unto Village of Mount Prospect as Owner, in the full and just sum of $500 %) of amount bid for the payment whereof said Principal binds its heirs, administrators, and executors and said Surety binds itself,successors 1 1111111 1111111111111111111111 �� 11��lpi I WII�1111�1�111 11,1111 Pill !!!� ��!i =#S='W intenance at varioius locations, accordance with said proposal a contract shal,l be awarded to said Principal and the said Principal shall enter into a contract for said work and; sh�all furnish bond with surety as required for its faithful performance then this obligation A 04 A 0% AIIL "i Ask All All shall bie void, otherwise remain in full force and virtue. OFFICIAL SEAL CATHERINE H TOPF Signed and Sealed this 23 day of JanugLy 20 20 WTARY'PU" - STATE OF ILLINOI'S W COMMUM EXPFES1 100 lmwwmr %w � � w Principal-. Cornerstone Partners, Horticultural Services Company 10 'N-1 0% ri"4V 60m,VDZ(SEAL) Witness: Name �yped. James Tar an President Title S, u rety 01 West Bend Mutual S oil uu� 0 00 By: 400,100101 (SEAL) CP .00 Witness: wil Name Typed' . '11`111111"Karen L Sanfilippo AttorLey-ln-FSS.t Title Agency Name- ARACHAS GROUP LLC Add�ress- 852 WEST BARTLETT RD BARTLETT, IL 60103 7 -*hone Number* (630),2189-44110i r1l MICHIGAN ONLY- This policy is exempt from r.. requirements of Section 2236i of the Insurance Code of 190 19!56 PA 218 and MCL 500.2236. NB 01192 11 17 Page 1 of 11 PO Box 6209176 1 Middleton, W1 53562 1 Phone: (6,018,) 410:-3410 1 Fax- (877) 674-2663 1 www.thesilverlini�ng.com wwvm WEST BEN A MUTUAL INSURANCE COMPANY" THE SILVER L,INING"" Bond No. 2428972 j Know all men by these Presents, That West Bend Mutual Insurance Company, a corporation having its principal office in the City of West Bend, Wisconsin does make, constitute and appoint: Karen L Sanfil'ippo lawful Attorneys) -in -fact, to make, execute, seal and deliver for and on its behalf as surety and as its act and deed any and all bonds, undertakings and contracts of suretyship, provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed in amount the sum of: Ten Million Dollars ($10,000,000) This Power of Attorney is granted and is signed and: sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of West Bend Mutual Insurance Company at a meeting duly called and held on the 21 st day of December, 1999. Appointment of Attorney -In -Fact, The president or any vice president, or any other officer of West Bend Mutual Insurance Company may appoint by written certificate Attorneys -In -Fact to act on behalf of the company in the execution of and attesting of bonds and undertakings and other written obligatory instruments of like nature. The signature of any officer authorized hereby and the corporate seal maybe affixed lay facsimile to any such power of attorney or to any certificate relating therefore and any such power of attorney or certificate bearing such facsimile signatures car facsimile seal shall be valid and binding upon the company, and any such power so executed and certified ley facsimile signatures and facsimile seal shall be valid and binding upon the company in the future with respect to any bond or undertaking or other writing obligatory in nature to which it is attached. Any such appointment may be revoked, for cause, or without cause, by any said officer at any time. In witness whereof, the West Bend Mutual Insurance Company has caused these presents to be signed by its president undersigned and its corporate seal to be hereto duly attested by its secretary this 22nd day of Be tember, 2017. A Attest I / Christopher C. Z ' gart j? ' r,0RP0RATx,. WY S F, Secretary A, State of Wisconsin County of Washington Kevin A. Steiner Chief Executive Officer/ President On the 22nd day of September, 2017, before me personally came Kevin A. Steiner, to me known being by duly sworn, did depose and say that he resides in the County of Washington, State of Wisconsin; that he is the President of West Bend Mutual Insurance Company, the corporation described in and which executed the above instrument; that he knows the, seal of the said corporation; that the seal affixed to said instrument is such corporate seal; that is was so affixed by order of the board of directors of said corporation and that he signed his name thereto by like order. juli A nedum senior orporate Attorney Notary Public, Washington Co., WI 0� , " 111" w wMy Commission is Permanent The undersigned, duly elected to the office stated below, now the incumbent in West Bend Mutual Insurance Company, a Wisconsin corporation authorized to make this certificate, Do Hereby Certify that the foregoing attached Power of Attorney remains in full force effect and has not been revoked and that the Resolution of the Board of Directors, set forth in the Power of Attorney is now in force. Signed and sealed at West Bend, Wisconsin this 23rd day of January2020 4� ...... .. . . OORPOFZA'r,,t,. Heather Dunn Vice President — Chief Financial Officer Notice: Any questions concerning this Power of Attorney may be directed to the Bond Manager at NSI, a division of West Bend Mutual Insurance Company. 1900 S. 1811, Ave. West Bend, W1 53095 1 ph (262) 334-6430 1 1-800-236-5004 0 fax (262) 338-5058 1 www. th es 11verlin ing. coin Village of Mount Prospect Public Works Request for Proposals for Landscape Maintenance Contract 2020-2021 Proposal due date: January 30, 2020 Village Manager Michael Cassady January 9, 2020 LANDSCAPE MAINTENANCE CONTRACT 2020 - 2027 Table of Contents Section Page Table of Contents 1 Proposal Packet Information 2 Instructions to Proposers (Appendix 1) 6 Specifications 10 General Conditions 18 Proposal Form - Exhibit A 24 Proposal Form 28 Affidavit —Proposal Certification Form 32 Proposal Security 34 Performance Bond 36 Proposal Sheet(s) 39 Pricing Sheets 41 Contract — Exhibit B 47 Page 11 VILLAGE OF MOUNT PROSPECT LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021 PROPOSAL PACKET The Village of Mount Prospect is seeking proposals for it's: LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021 PROJECT SCOPE The Contractor shall provide, at a minimum, the following work: The Village of Mount Prospect is seeking proposals for the Landscape Maintenance of publicly owned sites during calendar year 2020 and 2021 with a possible extension into 2022. This work will consist of Turf and Landscape Maintenance at a number of Village owned buildings and sites throughout the Village of Mount Prospect. (At selected sites, a small portion of certain sites are actually private property in and near downtown, and contractors are requested to submit separate quotes for each property. The Village may or may not include these private property areas in the final contract, depending upon agreements with the private property owners.) The work to be performed shall be as specified herein. Contractor shall provide all labor, equipment and materials needed to perform the prescribed work. This contract does not include the following types of work: Planting of trees, shrubs, annuals, perennials, or bulbs, plant division; tree pruning or staking; disease or insect control; irrigation (except as required for specified herbicide / fertilizer applications); holiday lighting; tree, shrub, perennial, or groundcover removal. Contractors are requested to submit a proposal price for each site listed on the proposal sheet. However, the Village reserves the right to delete selected areas from this contract for any reason. This includes, but is not limited to, the desire to have the sites maintained by Village personnel and/or other contractors under separate contracts. Contract shall be in effect beginning March 1, 2020 and shall remain in effect until December 31, 2021, unless terminated by either party under the conditions specified in Section 10, Contract Termination. However, if both the Village and the Contractor agree, the contract may be extended for one (1) additional year at the same proposal prices as the second year. Village will advise the Contractor of its wishes by mid-December 2021 for a possible extension into 2022. If an extension is offered, the contractor will need to inform the Village of his decision no later than December 31St, of that year. Additionally, if a contract is extended, the Contractor shall then be required to submit each year an updated certificate of insurance, proof of Mount Prospect business license or contractor's license and any required bonds. All contract deadlines will be one year later than those listed for year two. All awards are subject to future funding and budget approval by the Board of Trustees. Should the contract be terminated due to lack of funds, the Village will provide as much notice as possible and as soon as possible. MANDATORY Pre -Proposal Conference on Monday, January 20, 2020 at 10:00am Page 12 The Village will hold a pre -proposal conference to answer any questions concerning this project. The meeting will be held on Monday, January 20, 2020 at 10:00am, at the Village of Mount Prospect Public Works Department, 1700 W. Central Rd., Mount Prospect, IL 60056. All contractors wishing to submit a proposal are required to attend the pre -proposal conference. If a contractor does not attend the mandatory pre -proposal conference and later submits a proposal, the proposal will not be opened, read or considered. 1. RECEIPT OF PROPOSALS Proposals to provide Landscape Maintenance Contract services must be received in the Mount Prospect Public Works Facility, 1700 West Central Road, Mount Prospect, Illinois 60056, no later than 1:00 p.m. on January 30, 2020. Proposals arriving after that time will not be accepted. Mailed Proposals, which are delivered after the specified hour, will not be accepted regardless of postmarked time on the envelope. Electronic mail (email) and/or facsimile transmitted Proposals will not be accepted. 2. HOW TO SUBMIT A PROPOSAL The proposal must be delivered in a sealed envelope to the Village Hall and marked to the attention of "Dave Hull". The proposal must be clearly marked: "Sealed Proposal — Village of Mount Prospect Landscape Maintenance Contract" with the Proposal call number (if any), and the date of the Proposal opening. No proposal will be considered unless it is submitted on the proposal form, Exhibit A, included in this Proposal packet. The proposal must be typewritten or legibly completed in ink. Any erasures or revisions in the proposal must be initialed by the person signing the proposal. Should a proposer wish to qualify his Proposal or make special stipulations thereto, such qualifications or stipulations shall be stated on standard letter size sheets of paper, separate from the proposal form but included within the sealed proposal. It will be the sole responsibility of the proposer to ensure that his or her Proposal reaches the Mount Prospect Public Works Facility on or before the deadline for Proposal submissions set forth above. Any Proposal that is not sealed or marked as specified in the requirements for submitting a Proposal will be disqualified from the proposal process. Page 13 3. QUALIFICATION OF PROPOSERS To be entitled to consideration, Proposals must be submitted in accordance with this Notice to Proposers and the "Village of Mount Prospect Instructions to Proposers" (Appendix 1), and on the Proposal Form (Exhibit A). In addition, proposers must be licensed to do business in the Village of Mount Prospect, and must furnish satisfactory evidence of their professional experience and ability to meet the performance requirements of the Landscape Maintenance Contract (Exhibit B). 4. AWARD OF CONTRACT TO SUCCESSFUL PROPOSER The Village of Mount Prospect will be the sole interpreter of all Proposal documents, and reserves the right to make its own assessment of Proposals received; to reject any and all Proposals; to waive irregularities and technicalities in the Proposals; to further negotiate details of the contract with the low proposer after award of the contract; and to award the contract based upon its consideration of the following criteria as well as relevant statutory provisions: a) Lowest responsible proposer. b) The ability, capacity, and skill of the proposer to perform the contract to provide the service required. c) Whether the proposer can perform the contract or provide the service promptly, or within the time specified, without delay or interference. d) The character, integrity, reputation, judgment, experience, and efficiency of the proposer. e) The quality of performance of previous contracts. f) The previous and existing compliance by the proposer with laws and ordinances relating to the contract. g) The sufficiency of the financial resources and ability of the proposer to perform the contract and provide the service. h) The ability of the proposer to provide future maintenance and service. i) The number and scope of conditions attached to the Proposal. j) Whether the proposer has a place of business in the Village. k) Responsiveness to the exact requirements of the invitation to Proposal. 1) Ability to work cooperatively with the Village and its staff. m) Past records of the proposer's transactions with the Village or with other entities as evidence of the proposer's responsibility, character, integrity, reputation, judgment, experience, efficiency and cooperativeness. n) Such other factors as would be in the best interest of the Village and its operations. o) The Village of Mount Prospect may make such inspections, as it deems necessary, including the right to inspect all proposer worksites related to the Proposal. 5. CONTRACT The specifications and terms for award of this contract include all of those set forth in this Notice to Proposer, the Instructions to Proposer (Appendix 1), the Proposal Form (Exhibit A), the Specifications, the General Conditions, the Proposal Form, the Affidavit — Proposal Certification Form, the Proposal Security Form, the Page 14 Proposal Sheet and Landscape Miantenance Contract (Exhibit B). The successful proposer will be required to execute the Landscape Maintenance Contract for the duration specified in that contract and the successful proposer's submitted Proposal Form will be attached to and incorporated into that Contract. Page 15 Appendix 1 VILLAGE OF MOUNT PROSPECT INSTRUCTIONS TO PROPOSERS To be entitled to consideration, Proposals must be made in accordance with the following instructions: 1. The Village of Mount Prospect reserves the right to reject any or all Proposals, or any part thereof, or to accept any Proposal or any part thereof, or to waive any information in any Proposal when, it its opinion, the best interest of the Village will be served by such action. 2. Proposers may withdraw or cancel their Proposal, in written form, at any time prior to the advertised Proposal opening time. Any Proposal submitted will be binding for 90 calendar dam after the date of Proposal opening. No plea of ignorance by the proposer as to the conditions that exist or that may exist hereafter as a result of failure or omission on the part of the proposer to make the necessary examinations and/or investigations will be accepted as a basis for varying the requirements of the Village or the compensation to the proposer. 3. Proposals must be signed by an authorized official of the organization submitting the Proposal with the name of the official and his/her title typed below the signature. 4. All proposers must submit the following information on or before the deadline for Proposal submittal: (a) the location of the proposer 's permanent place of business; (b) evidence of the ability to provide an efficient and adequate plan for executing the services requested; and (c) any additional evidence tending to show that the proposer is prepared adequately to fulfill the contract. 5. Proposers shall include with their Proposal, on a separate attachment to the Proposal, the names of three (3) references regarding their qualifications by experience, ability, personnel and equipment to perform the services required by the Proposal specifications. The references must include company name, address, contact person and telephone number. The Village reserves the right to reject Proposals not accompanied by the required references. 6. All proposers agree that a complete background investigation of the principals of the proposer and all employees who will perform the required services on behalf of the proposer will be made. Proposers agree to cooperate with the appropriate Village personnel to supply all the necessary information to complete the background inquiries. The Village, at its complete discretion, may disqualify any Proposer, including a low Proposer, and may void any contract previously entered into based upon its background investigation. 7. No Proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village or has failed to perform faithfully any previous contract with the Village within two (2) years prior to the date of the invitation to Proposal. Page 16 8. All Proposal submittals must include a signed Proposal Certification Form (copy attached) certifying non -collusion in the Proposal, and that the proposer is in compliance with Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and bid rigging (720 ILCS 5/33E-3 and 5/33E-4); compliance with the Illinois Drug Free Workplace Act (30 ILCS 580/1 et seq.; that it is not delinquent in the payment of taxes (65 ILCS 5/11-42.1); and that it has a written sexual harassment policy in place in full with the Illinois Human Rights Act (775 ILCS 5/2-105, as amended). 9. Any proposer in doubt as to the correct meaning of any part of the Specifications or other Proposal documents may submit a written request for interpretation to the Village, as provided in the Specifications. Proposers will acknowledge receipt of any addendum issued by so noting on the Proposal Sheet. 10. Prices shall be provided for each service required to be performed under the contract. 11. All equipment and material Proposal shall be in accordance with all applicable federal, state and local laws, rules and regulations in effect at the time of the Proposal. 12. Proposals will be considered on equipment or material complying substantially with the specifications, provided each deviation is stated and the substitution is described, including technical data when applicable, in a letter attached to the Proposal. The Village reserves the right to determine whether such substitutions or deviations are within the intent of the specifications and will reasonably meet the service requirements of the applicable Village Department. Brand names which may be mentioned in the specifications do not indicate a preference and are used only as a reference to the type and quality of materials or equipment desired. 13. The brand name and/or manufacturer of each item proposed must be clearly stated. Guarantee and/or warranty information must be included with this Proposal. 14. Unless otherwise directed by the Specifications, all materials, equipment and services provided will meet standards or requirements which would normally be anticipated in common practice. The proposer guarantees that all applicable federal, state and local laws, including the federal Occupational Safety and Health Act ("OSHA"), are being complied with in connection with the Proposal and any resultant contract or purchase by the Village. 15. All municipal, county, and State of Illinois sales taxes and federal excise taxes, which are NOT applicable to sales to the Village of Mount Prospect, must be excluded from Proposal prices. 16. Prices shall be stated in units when applicable and quotation made on each item separately. In case of conflict, unit price shall govern. 17. Proposers must be sure to specify any terms which they wish to offer in the space provided. Cash discounts will be deducted from the base Proposal in determining the low proposer. 18. A bid deposit in the amount of five hundred dollars ($500.00), payable to the Village, is required, unless otherwise stated in the proposal package. The deposit must be in the form of a bid bond, certified check, or a bank cashier's check. All bid performance deposit Page 17 checks will be retained by the Village until the proposal award is made, at which time the checks will be promptly returned to the unsuccessful proposers. The bid performance deposit check of the successful proposer will be retained until all requirements have been satisfied and proof of insurance coverage is provided. 19. In case of default by the proposer, the Village may procure the services from other sources and may deduct the cost of such services from the unpaid balance due the proposer, or may collect against the bond or surety for excess costs so paid, and the prices paid by the Village shall be considered the prevailing market price at the time such purchase is made. 20. The proposer shall hold the Village, its officers, employees and agents, harmless from liability of any nature or kind on account of the Village's use of any copyrighted or uncopyrighted composition, trade secrets, secret process, proprietary rights, patented or unpatented invention, article or appliance furnished or used under the Proposal specifications. 21. The successful proposer is specifically denied the right of using in any form or medium the name of the Village for any advertising, promotion or reference unless express written permission is granted by the Village. 22. The opaque envelope containing the proposal shall be marked plainly, "PROPOSAL for LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021 ". (See also Notice to Proposers requirements). 23. The proposer's submittal shall include the completed Proposal Form. The Village will strictly hold the proposer to the terms of the Proposal Form. The Proposal Form must be executed by a person having the legal right and authority to bind the proposer. Questions about this Request for Proposals should be directed to: LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021 Dave Hull, Forestry/Grounds Superintendent Mount Prospect Public Works Department 1700 West Central Road Mount Prospect, Illinois 60056 Phone: 847.870.5640 Email: dhull@mountprospect.org Page 18 SPECIFICATIONS 1. All sites are located within the village of Mount Prospect. 2. The Contractor shall consult with the Public Works Director, or authorized representative, concerning the details and scheduling of the work contemplated herein, and shall be governed by the decisions of said Director or authorized representative. 3. All work must be completed to the satisfaction of the Director of Public Works or authorized representative, and any question as to proper procedures will be resolved by same. 4. Contractor shall not sublet any part of this contract to a subcontractor without prior approval by Director of Public Works, submission of proof of insurance as specified in "Insurance and Security Deposits" detailed later in these specifications, and submission of Village of Mount Prospect contractor's license. If a subcontractor is authorized, the Village shall not release Final Payment to the general contractor until the Village receives a Final Waiver of Lien from both the subcontractor and the general subcontractor. 5. All vehicles and equipment shall be clearly marked with company name. Equipment owned by a subcontractor must be identified with the name of the general contractor. 6. Examination of Site - Contractors shall inform themselves of all the conditions under which the work is to be performed concerning the site of the work, the obstacles which may be encountered, and all other relevant matters concerning the work to be performed under this contract. 7. Upon request a qualified Village representative will accompany the contractor to the work areas, for means of further clarification of methods and procedures. 8. The contractor to whom a contract is awarded will not be allowed any extra compensation by reason of any such matters or things concerning which the contractor did not inform himself prior to submission of proposal. The successful Contractor must employ, so far as possible, such methods and means in the carrying out of his work as will not cause any interruption or interference with any other contractor. 9. Year one of this contract is expected to be awarded on February 18, 2020 so the work can begin on March 1, 2020, and shall continue until December 31, 2020, unless the contract is terminated as specified in the Forfeiture Clause. 10. Contractor shall submit a weekly maintenance report for each site on form to be provided by the Village, detailing the work that was accomplished. Contractor shall also list on this report any dead, diseased or insect infested trees, shrubs, perennials, or groundcover observed at each site as well as any watering needs / problems. Weekly reports shall be faxed, emailed, or dropped off to the Grounds Foreman no later than 3:30pm on the Monday following each work week (or Tuesday, if Monday is a holiday). Backdated reports will not be accepted, nor will payment be authorized for weeks for which the required reports were not received. Weekly inspections of contract areas will be performed by Public Works personnel upon receipt of these reports. In addition, equipment being used may be inspected at any time by the Director of Public Works or his authorized representative. All work must be completed to the satisfaction of the Director of Public Works or authorized representative, and any questions as to proper procedures or quality of workmanship will be resolved by same. Contractors should be aware that the Village will not sign off on any work until the detailed maintenance report is reviewed and invoice submitted. At that time, the invoice will be checked for accuracy and each individual site will be inspected for compliance with Page 110 specifications. If deficiencies are found, Contractor will be given a list of such deficiencies and payment of the applicable invoice will be withheld until the deficiencies are corrected. 11. In the case that the contractor fails to meet the specifications and the Village needs to intervene to perform work that is required in the specifications, the Village will chargeback its time for service in accordance with the most current Equipment and Labor Rate Charges as set by the Village. 12. Contractor is requested to submit proposal price quotes separately on each of the areas listed on the proposal sheets. It is our intention to have as many areas maintained under this contract as available funds permit. In the event that prices are higher than anticipated and funds will not permit contractual maintenance of all areas, we will eliminate areas from the contract, or will delete selected pay items, as necessary. 13. It is possible that, during the course of the contract, certain areas might need to be eliminated from the list due to construction or other reasons. Also, the Village reserves the right to temporarily discontinue services during periods when snow is on the ground. 14. It should be noted that Moehling Park contains a Butterfly Garden to be planted and maintained by the Garden Club of Mount Prospect. All contractors shall be advised that none of their employees shall be allowed to perform any work within the Butterfly Garden, especially the application of pesticides. 15. Billings for service will be accepted on a monthly basis after March 1, 2020, for all work performed under this contract. Payment will be determined in the following manner: For each site, the total quoted annual maintenance cost for all Pay Items assigned at that site will be divided into nine equal monthly payments. It should be noted that nine equal payments does not necessarily indicate the cost of services received for that time frame. 16. The contractor is required to return phone calls within a 24 (twenty four) hour period. If called on a Friday, he/she shall be given until 12:00 noon the following Monday to return the call (or Tuesday, if Monday is a holiday). 17. The Village holds Special Events at various locations throughout the Village and the specified maintenance for those sites should be completed prior to the event in such a manner as not to impede the set up of the event and to provide the most pristine conditions for the event. These events are to include, but may not be limited to: Irish Fest in April, Open House at the Public Works Building in May, Fourth of July Parade down Prospect Avenue, Block Party in the Civic Block downtown in July, Open House at the Public Safety Building in September, Oktoberfest in October, and the Christmas Tree Lighting Ceremony in November. LANDSCAPE MAINTENANCE SPECIFICATIONS Spring Clean -Up Before regular seasonal maintenance begins, a complete and thorough Spring clean-up of the sites will be done no later than April 1, 2020 (weather permitting). The purpose of the spring clean-up is to prepare the grounds for regular mowing and to remove debris that has accumulated over the winter from the turf areas, flower beds, shrub beds and tree rings, building borders, etc. This is to include the raking of any leaves on the grounds and the picking up such items to include, but not limited to: paper, branches, bottles, cans, cigarette butts etc. Additionally, any perennials whose foliage still remains shall be cut to with in 6" of the ground. All debris generated from the spring clean-up is to be collected and legally disposed of off site by the Contractor. Page 111 Litter Pickup Beginning March 1, 2020 litter clean-up shall begin. All litter shall be removed at least weekly from each site. Litter shall include all debris including, but not limited to cigarette butts, paper, cans, bottles etc. All litter shall be removed and legally disposed off-site, including litter on turf, in planting beds, in tree grates, in paved areas and caught within plants. Turf Mowing A) Turf at all assigned sites shall be mowed at least once every seven days unless otherwise directed by the Director of Public Works or authorized representative, starting the week of April 1, 2020, or whenever the grass reaches 4" in height; whichever comes first. During drought periods when turf is not actively growing, the village reserves the right to direct contractor to decrease mowing frequency. If the contractor makes the decision not to mow without approval from the Director of Public Works or his authorized representative, the prorated amount of the locations not mowed will be reduced from the next applicable invoice. B) Prior to beginning this contract, contractor shall be required to notify Public Works of the days they will perform the work and what locations will be done on what days. C) All debris to include, but not limited to paper, cans, bottles, twigs, rocks, concrete chunks, and limbs plus any foreign material that would interfere with mowing, shall be removed by the successful contractor prior to any work starting on each visit to the site, including shrub beds. Contractor may dispose of rocks and concrete chunks in dumpster on east side of Public Works garage near overhead door. D) If contractor encounters large downed limbs or trees in turf areas, he shall be required to notify the Public Works Department so that a crew can be dispatched to remove them. E) All mowing equipment should be kept in good condition with blades and cutting edges kept sharp, in order to prevent tears to grass blades. F) All improved turf areas shall be cut 3" — 3 �/2" high in cool weather, and 3 1/2" — 4" high during drought periods; however the Village reserves the right to adjust the preferred mowing height if desired. G) Clippings shall remain at all locations, as long as there are no clumps or piles left on the turf area. In the case that clumps are present, the contractor will be responsible for removing them. H) Trimming around all structures, trees, shrubs, and flower beds is to be completed during every visit to the site and shall be at the same height as adjacent mower cut. I) Extreme care must be taken to avoid hitting trees or shrubs with mowers. J) When cutting mounds or uneven areas, exercise caution to avoid scalping of turf. K) In improved turf areas, all sidewalk -turf edges shall be edged with an edger at least once every three weeks. L) In turf areas, grass and weeds growing in sidewalk areas shall be removed during each mowing. Page 112 M) Mow all areas so clippings are blown away from streets, adjacent buildings, beds, and additional structures such as fences, walls, site furniture. At the Water Tower, direct clippings away from the legs of the Water Tower. (Any clippings that are on the Water Tower legs must be manually removed). N) Any grass clippings which fall onto paved surfaces shall be removed the same day. O) At Well #5, Well #16, Well #17, and the Water Tower, any grass clippings which fall onto the concrete pads or stick to the legs of the water tower or sides of the water tanks shall be removed the same day. Be sure all grass has been removed from bottom of the Water Tower legs where bolts are located. P) There is a possibility that in some of the contract areas, small sections of sod or seed will be replaced by Public Works during the course of the contract. In these cases, it shall be the contractor's responsibility to avoid mowing the new sod or seed until it is established. Once the seed or sod has become established it shall then be the contractor's responsibility to resume mowing. Newly seeded or sodded areas shall not be skipped more than three times. Q) Scrub trees that grow at the edge of the ballast rock along the Railroad right-of-way shall be removed or trimmed before they are 6" high. Use caution when trimming or mowing this area to avoid throwing rocks. Pavp-d Area -q All weeds growing up through the sidewalks or any paved areas shall be removed weekly by either spraying with a herbicide, (approved in advance by the Director of Public Works or authorized representative) or by hand pulling making sure to get the root of the plant. Tree Grates All tree grates in sidewalks shall be checked at least once a month to assure pea gravel or sand is level with top of grate, and grates are properly seated in frames. A) If pea gravel or sand only needs to be added then the grate must be cleaned off after the addition of pea gravel or sand. The Village shall supply any necessary pea gravel or sand. B) If the tree grate needs to be leveled then the tree grate must be removed, the frame shall be cleaned off, the grate reset, pea gravel or sand shall be added, and then the grate shall be cleaned off. The Village shall supply any necessary pea gravel or sand. C) All tree grates shall be kept weed free by either hand pulling or by use of herbicides (approved by the Director of Public Works or his authorized representative). D) All tree grates shall be kept free of litter and other debris. Planting Bed and Tree Ring Maintenance, including Mulching A) Bed edges shall be cut and maintained a minimum of two (2) times during the season to maintain a neat appearance. All edge faces are to be cut vertical to the turf edge. All cuttings and excess soil must be removed from the site, and are not allowed to be incorporated into the existing soil. In addition to edging, all planting beds and tree rings shall be mulched as follows: Page 113 B) Between March 15 and May 15, existing mulch should be raked or forked to loosen mulch, pre -emergent should then be applied, and finally additional mulch shall be added as needed, so that the final mulch layer is at least 3 inches in depth. Mulch shall be kept at least 6" from the trunks of trees, and shall not contact the base of shrub, perennial, or groundcover plants. At no time shall mulch be added over perennial plants that have started growing or are fully grown, but if perennials have not yet emerged, a light coating of mulch may be applied. C) Additionally, at sites where the existing mulch layer or soil has been built up to excessive depths from repeated edging in the past, the excess soil and mulch shall be removed and the mulch layer reshaped as specified above. D) All debris from edging or shaping beds shall be removed from the site, but they may be disposed of in the Public Works dumpster after notifying the Grounds Foreman. E) The mulch shall be provided by the Village, to be picked up by the Contractor at the Public Works Facility. Hours when mulch may be picked up are Monday through Friday, 7am — 3pm. With prior arrangement, the Village will load the mulch for the contractor. F) The Contractor shall maintain a weed free environment in all shrub beds, groundcover beds, tree ring areas, and annual beds. Except for the required pre -emergent treatments, the Contractor may use hand -pulling or chemicals (spray or dry, as approved by the Public Works Director or authorized representative) to achieve a weed free bed environment. All other things being equal between products, the Village will generally give preference to the less toxic product. Pre -Emergent Herbicide: Two applications shall be required in all shrub beds/tree rings. (However, note that pre -emergent herbicides shall not be applied in spring to beds scheduled for annual flower plantings). The first application shall be made in late winter / early spring before summer annual weeds germinate. The second application shall be in August before winter annual weeds germinate. All pre -emergent herbicides shall be labeled as appropriate for existing plant materials. The herbicide shall be watered in within the time period specified on the label, unless sufficient rainfall occurs in that time period to properly incorporate the herbicide. Post -Emergent Herbicide: Use of post -emergent herbicide in shrub beds, as opposed to manual removal of weeds, shall be at contractor's option. If herbicides are used, application shall be made as needed to provide a weed- free environment using a suitable post -emergent herbicide. Extra care shall be taken so as not to injure desirable plantings, including thin -barked trees. Aeration This item shall consist of the aeration of the turf at specific sites and will be done once during the month of September. Core aeration shall have a minimum core depth of three (3) inches, or deeper depending on the ground conditions at the time of the aeration. The sites are to include: Village Hall, Public Safety, Public Works, Moehling Park, and the Train Station. (All plugs to be removed from the site and legally disposed except at the Public Works Facility). For payment purposes the cost of aeration shall be included in the `AII Other Specified Maintenance' prices on the bid sheet for the sites affected. Slit Seeding At the Village Hall only, turf in the Founders Plaza east of the building will need slit -seeding as follows: Contractor shall slit seed with 100% Kentucky Bluegrass (Village to provide). Deposit Page 114 seed approximately 1/" — 1/2" deep. Seed is to be applied at 4lbs. per 1000 square feet. (Make 2 passes with the second pass perpendicular to the first pass. For each pass use 1/2 the final rate.) Estimated total of area to be slit seeded is 5,130 square feet. Slit seeding shall be done during September after aeration. Note that the Village will mark all sprinkler heads in turf area in advance with flags and paint. Fall Clean-Up A complete and thorough Fall clean-up of the sites will be done at the end of the growing season; timing to be determined by the Director of Public Works or authorized representative. The purpose of the fall clean-up is to rid the sites of leaves and debris that have accumulated in order to minimize the chance of turf smothering or plant disease over the winter. Additionally, contractor shall be required to completely remove all annual flower plants (and rake soil smooth thereafter) and selected perennial foliage upon direction of the Director of Public Works or authorized representative. Contractor shall be responsible for removal and legal disposal of all debris, annual plants and leaves, at no additional cost to the Village. When mowing in the Fall, the contractor is allowed to mulch leaves, as long as the result is still a clean site. If the leaf drop is heavy, the Village reserves the right to require that the leaves be removed before or after mowing. Turf Fertilization/Weed Control Applications This item shall include fertilization and weed control in turf at all sites, according to the schedule listed below (exact timing to be determined by weather conditions and as directed by the Director of Public Works or authorized representative). Early Spring Application (late April / early May before crabgrass germinates) • Fertilizer at 1 Ib. N/1000 sq. ft. (5-0-1 NPK ratio or approved equal) • Pre-emergent crabgrass control Mid-Summer Application (mid-June, to be applied to all turf sites except for sites which are not i rri ated . • Broadleaf Post-Emergent Selective Herbicide (combination product) • Fertilizer at .75 Ib. N/1000 sq. ft. (5-0-1 NPK ratio or approved equal) Early Fall Application (Late September) • Broadleaf Post Emergent Selective Herbicide (combination product) • Fertilizer at 1 Ib. N/1000 sq. ft. (1-0-1 NPK ratio or approved equal) Additional Applications at specific sites (Late March, Late April, Late May, and Mid-July) • Four additional applications of Broadleaf post-emergent to turf areas are required at specific sites weather permitting. These Sites include: Police Station, Village Hall, Train Station, Water Tower, Moehling Park, Fire Station #12, Fire Station #14, Firestation on Rand, Public Works. All fertilizer and herbicide products shall be approved in advance by Director of Public Works or authorized representative. All other things being equal between various products, the Village will generally give preference to the less toxic product. No products containing dicamba shall be used. During drought conditions, do not apply herbicides to un-irrigated sites without prior consultation with, and approval from, the Director of Public Works or authorized representative. Prune Shrubs/Ground Covers This item shall consist of the complete pruning and trimming of all shrubs and ground covers. This is to be done in such a manner as to encourage proper natural form and healthy growth of Page 115 all plant material. Pruning shall be performed as needed and/or as directed by the Director of Public Works or authorized representative. Objectives shall be to keep plants free of deadwood, rubbing branches and suckers, to keep plants from obstructing sidewalks or other paved areas, to maintain uniformity between plants of the same species, and in sight triangle areas, to keep plant height from exceeding 30 inches (or lower if detailed below). Branches being pruned shall be selectively hand -pruned with sharp clean bypass pruners, back to appropriately -sized lateral branches. No stubs or flush cuts will be allowed. Pruning shall be performed in accordance with the most recent version of ANSI A300 Standards (Standard Practices for Tree, Shrub and Other Woody Plant Maintenance). Shearing shall not be allowed on any plants, with the exception of the following: Streetscape I East and West Commuter Lots Alpine Currant hedges (gradually allow to increase in height up to 30".) Euonymus fortunei coloratus (maintain at approximately 12" in height). Fragrant Sumac in both lots, bordering Northwest Highway exits (maintain at approximately 24" in height) Euonymus fortunei coloratus in both beds at east end of West Lot (maintain at approximately 12" in height) Privets along Northwest Highway (Note that shearing is expected on privets whenever they begin blocking the stall numbers; gradually allow to increase in height up to 30". A minimum of twice per season) Alpine Currants at NW corner of East Commuter Lot and SW corner of East Commuter Lot near bungalow (maintain at approximately 12" in height) Maple Street Lot - Privets along edge of lot (Note that shearing is expected on privets whenever they begin blocking the stall numbers; gradually allow to increase in height up to 30". A minimum of twice per season. One shearing must be done in late June before the Independence Day parade) Busse Parking Lot- Streetscape II - Fire Station # 12 - Privets along Northwest Highway . Maintain these shrubs approximately 36" in height) Euonymus fortunei coloratus at 104 E. Northwest Highway (on Emerson) (maintain at approximately 12" height) Honeysuckles along South &West property lines to keep pavement clear (Note: At Fire Station #12, keep yews below windows by selective pruning, not shearing) Perennial Foliage Contractor shall be required to remove any or all dead perennial foliage as directed by Director of Public Works or authorized representative. Most perennial plants will likely need foliage removed only once, in late Fall after foliage has turned brown. Some plants will be allowed to retain some or all foliage through the winter such as Ornamental Grasses, which shall be cut back in the spring to a height of 12 inches, and Russian Sage which shall be cut back in the spring to remove deadwood. In general, perennials will have different height requirements when it comes to winterization, and Public Works will provide a list with specific direction regarding the height requirements. Page 116 SPECIFICATIONS - GENERAL Hours of Work — Village code states that no work shall be done on Sundays or Holidays, or any day before 7:00 a.m. or after 7:00 p.m. Sodded Areas No vehicles of any kind shall be placed, parked, or operated upon or over any sodded areas at any time except as authorized by the Public Works Director or authorized representative. Schools - Around schools, Contractor is requested to schedule work so as to minimize conflicts with regularly scheduled school buses and school related traffic, especially at the beginning and ending of the school day. It is preferred that work is scheduled on days when school is not in session, if possible, as long as other deadlines contained within these specifications are met. Obstruction of Streets and Right -of - The Contractor shall arrange to keep sidewalks open for traffic when possible, and block portions of the streets only when absolutely necessary. The Contractor shall schedule work so that the public may have the use of the streets a maximum amount of time. The Contractor is to erect warning signs, traffic cones, arrow boards and furnish adequate barricades, wherever required. Communications/Public Relations — Contractor is required to notify the Forestry/Grounds Superintendent 24 hours in advance of beginning work and to check in daily to report a planned route, progress or work, and problems. Contractor shall at all times endeavor to maintain good relations with the public and respectfully answer questions. Accident Prevention - The Contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all -applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous in the opinion of the Public Works Director, or authorized representative, shall be immediately discontinued by the Contractor upon receipt of instructions from the Public Works Director, or authorized representative to discontinue such practice. The Contractor shall abide by all EPA and OSHA safety standards and regulations. Damage Repair of all damage done to sidewalks, driveways, curbs, streets, fire hydrants, buffalo boxes, street and traffic signs, light standards or other structures, lawns, all plant material, or any other public or private property during the operations of this contract shall be at the Contractor's expense. Contractor shall be responsible for replacement of all trees, shrubs, perennials, and groundcovers, new sod and established turf areas destroyed by contractor's employees and/or equipment. The Director of Public Works or his authorized representative will determine the degree of damage. Note that the Contractor is not authorized to drive equipment onto private property without previous authorization from the property owner. Repairs or replacements shall be accomplished as soon as possible, but no later than sixty (60) days, after the date the damage has occurred. Page 117 GENERAL CONDITIONS A. Award of Contract: Performance: Pavment 1. The Village will issue a Notice of Award to the successful proposer, advising that it has been awarded the contract. Within ten (10) business days of delivery of the Notice of Award, by personal service or registered or certified U.S. Mail, postage prepaid and receipt requested, the contractor shall execute the contract, attached to the Proposal Documents, and furnish the Village with any required bonds and certificate of insurance. 2. Upon the Village's receipt of the executed contract, any required bonds and certificate of insurance, the Village will issue and send to the contractor a Notice to Proceed, that will start the performance period. Completion Dates It is expected that this contract will be awarded on February 18, 2020 and remain in effect until December 31, 2021 unless terminated by either party under the conditions specified in Section 10, Contract Termination. However, if both the Village and the Contractor agree, the contract may be extended for one (1) additional year at the same proposed prices as the second year. Village will advise the Contractor of its wishes by mid-December 2021 for a possible extension into 2022. If an extension is offered, the contractor will need to inform the Village of his decision no later than December 31St, of that year. Additionally, if a contract is extended, the Contractor shall then be required to submit each year an updated certificate of insurance, proof of Mount Prospect business license or contractor's license and any required bonds. All contract deadlines will be one year later than those listed for year two. All awards are subject to future funding and budget approval by the Board of Trustees. Should the contract be terminated due to lack of funds, the Village will provide as much notice as possible and as soon as possible. 3. Billings for services will be accepted on a monthly basis for all work performed under this contract. Contractor must also furnish at a minimum, a monthly report on a form provided by the Village. Payment on any given bill may be withheld by the Village for work not completed according to prescribed Specifications. In this event Contractor must correct deficiencies at his own expense before any further payment will be made. 4. The Contractor shall submit with each payment request a properly completed Contractor's Affidavit setting out, under oath, the name, address and amount due or to become due, of Contractor, each subcontractor, vendor, supplier or other appropriate party included in its cost, and for every party listed a full or partial waiver of lien, as appropriate. Beginning with the second payment request, and with each succeeding payment request, the Contractor shall submit Contractor's Affidavits and partial waivers of lien for each subcontractor and supplier showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor's work, included on the previous payment request. 5. If final payment is requested, the Contractor shall submit a properly completed Contractor's Affidavit setting out, under oath, the name, address and amount due Page 118 or to become due, of Contractor, each subcontractor, vendor, supplier or other appropriate party included in its cost, and a full and final waiver of lien for the full amount of the Work. The Contractor shall assign over to the Village all manufacturers' and suppliers' warranties respecting any part of the Work. 7. The Village reserves the right to alter the scope of the required services to be performed, add such incidental services as may be necessary and increase or decrease the services to be performed to accord with such changes, including the deduction or cancellation of any one or more or the services. Such changes shall not be considered as a waiver of any condition of the contract nor to invalidate any of the provisions thereof. 8. The performance of the required services shall be done under the supervision of the Village's Director of Public Works or his/her designee who shall decide all questions that arise as to the quality and acceptability of materials furnished, services performed, manner of performance, acceptable fulfillment of the contract, compensation and the disputes and mutual rights between contractors under the Specifications. 9. If the contractor fails to begin providing the services within the specified time, or fails to perform these services in accordance with the terms of the approved schedule or performs the services in a manner unacceptable to the Village, or if the contractor becomes insolvent or is declared bankrupt, or makes an assignment for the benefit of creditors, or from any other cause fails to perform the required services in a manner required by the contract, the Village shall give notice to the contractor and its surety in writing specifying such failure, delay, neglect, refusal or default, and if the contractor, within a period of ten (10) calendar days after the giving of such notice, does not proceed in accordance therewith, then the Village shall have the full power and authority to declare the contract and the contractor in default, and to forfeit the rights of the contractor in the contract. 10. All costs and charges incurred by the Village, together with the cost of performing the required services shall be deducted from any monies due or which may become due to the contractor under the contract. Following any payment due and received by the Village from the contractor's surety following default, if the expense so incurred by the Village is less than the sum paid to the Village by the surety under this contract for the performance of required services during the contract period, the surety shall be entitled to receive the excess difference paid to the Village. When such contractor default costs incurred by the Village exceeds the sum paid to the Village for the performance of the required services under the contract, the contractor and the surety shall be liable and shall pay to the Village the full cost of such additional expenses. Page 119 B. Performance of the Required Services 1. The contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous, in the opinion of the Director of Public Works or his authorized representative, shall be immediately discontinued by the contractor upon his receipt of instructions from the Director of Public works or an authorized representative to discontinue such practice. 2. The performance of services under the contract includes the furnishing of all supervision, labor, materials, tools, equipment and incidentals of every kind and description necessary, in accordance with the contract documents. 3. The performance of services shall be subject at all times to inspection by the Village or its inspectors, and the contractor will be held strictly to the diligent execution of the contract. The Village or its inspectors shall be furnished with such information and assistance by the contractor as is required to make a complete and detailed inspection. Completed performance of services not complying with the contract may be rejected by the Village and shall be performed again by the contractor at no expense to the Village. 4. Except where the Specifications indicate otherwise, the Village is not responsible for providing any tools, equipment, or storage under the contract in order to permit the completion of any contractual obligations under the contract. 5. The contractor shall provide an adequate number of competently trained personnel with sufficient supervision to perform the services required, and the contractor shall provide identification of its personnel if requested by the Village. Any contractor's employee or representative whose employment is reasonably detrimental or objectionable to the Village shall be transferred immediately from the work site upon the Village's request. The exercise of this option shall not be construed as placing the Village in charge of the performance of the services required under the contract, or as making the Village responsible for safety. All tools or equipment required to carry out the operations within the scope of the contract shall be provided by the contractor, and shall meet the standards of OSHA and the State of Illinois safety codes as may be required by law. The Village reserves the right to inspect the equipment that will be used prior to the award of the proposal. 6. The contractor shall at all times have a competent person in charge of its work crew at the job site to whom the Village representative may issue directives. Such person shall be competent in the English language. C. Bond; Insurance; Indemnification 1. Performance Bond. Upon submission of the executed contract to the Village, Contractor shall furnish to the Village a surety bond in the amount one hundred and ten percent (110%) of the bid for the faithful performance of the Contract and to indemnify the Village against loss. The premium of such bonds is to be paid by the Contractor. The surety must be with a substantial surety company satisfactory to the Village and authorized by law to do business in the State of Illinois and endorsed by a local representative of said surety company. All performance bonds shall name the Village of Mount Prospect as Obligee and be written upon forms prepared or approved by the Village. Said bonds may be satisfied with a Letter of Credit, in the form acceptable to the Village, from a bank or savings and loan within Page 120 the Chicago metropolitan area. The bonds and Letter of Credit shall remain in effect during the full term of the Contract and any extension thereof. Failure to so provide these bonds or Letter of Credit shall result in forfeiture of the bid bond/Letter of Credit to the Village as liquidated damages and not as a penalty, and the termination of the contract and/or withdrawal of the award. 2. Insurance Requirements. In the submission of a proposal, the bidder is certifying that it has all the insurance coverage required by law or that would normally be expected for the bidder's type of work. In addition, the bidder is certifying that, as the successful bidder/contractor, upon execution of the contract, it will provide insurance of such types and in such amounts as may be necessary to protect itself and the interests of the Village against all hazards or risks of loss contemplated by the contract. The Village shall be named as an additional insured on all applicable insurance policies. Satisfactory certificates of insurance shall be filed with the Village upon execution of the contract. The certificates shall state that thirty (30) days advance written notice will be given to the Village before any policy covered thereby is changed or canceled. Insurance coverage shall be in the following minimum amounts: Limit/ Limit/ Type of Insurance Ea. Occurrence Aggregate General Liability Bodily Injury $15000)000 $3)0005000 Property Damage $15000)000 $3)0005000 Contractual I ns. $15000)000 $350005000 Automobile Liability Bodily Injury Property Damage Workers Compensation Employee Claims Employers Liability $15000,000 $17000)000 $15000;000 $17000)000 Statutory for Illinois $1,000,000 per accident 3. Indemnification. The contractor shall indemnify and save harmless the Village, its officers, employees and agents from any and all liability, losses or damages, including attorneys fees and costs of defense, the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including workers' compensation claims, in any way resulting from or arising out of the operations of the contractor under the contract, including operations of subcontractors; and the contractor shall, at his own expense, appear, defend and pay all attorneys fees and all costs and other expenses arising therefrom or incurred in connection therewith; and, if any judgments shall be rendered against the Village in any such action, the contractor shall, at his own expense, satisfy and discharge same. The contractor expressly understands and agrees that any bonds, letters of credit or insurance protection required by the contract, or otherwise provided by the contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village as herein provided. The contractor agrees to defend and hold harmless the Village from and against all demands, claims, suits, costs, expenses, damages and adjustments based upon any infringement of any patent relating to goods specified in the contract, and Page 121 on account of the Village's use of any copyrighted or uncopyrighted, composition, trade secrets, secret process, proprietary rights, patented or unpatented invention, article or appliance furnished or used under the proposal Specifications. D. Compliance with Laws 1. If, at any time, it shall be found that the person, firm or corporation to whom the contract has been awarded has, in presenting any proposal or proposals, unlawfully colluded with any other party or parties, then the contract so awarded shall be null and void, and the consultant and his sureties shall be liable to the Village for all loss or damage which the Village may suffer thereby, and the Village may advertise for new proposals for performance of the required services. 2. The contractor shall, at all times during the life of this contract, observe and abide by all federal, state and local laws which in any way affect the conduct of the work and with all decrees and orders of courts or agencies of competent jurisdiction. Likewise, said contractor shall be governed by all municipal ordinances and regulations which in any way affect the conduct of the work. The contractor shall indemnify and save harmless the Village, its officers, agents and employees against any claim or liability arising from or based on his violation of any law, ordinance, regulation, decree or court order. The bidder and contractor, as the successful bidder, shall comply with all applicable federal, state and local laws, including, but not limited to, the following: a. Proposal Rigging/Rotating. By submitting a proposal, the contractor certifies that no owner, officer or director is barred from contracting with any unit of state or local government as a result of violating the proposal rigging or proposal rotating provisions contained in 720 ILCS 5/33E-3 & 33E-4. b. Tax Pam. The contractor certifies that it is not delinquent in the payment of any taxes to the Illinois Department of Revenue pursuant to 65 ILCS 5/11-42.1-1. C. Drug Free Workplace Act. The contractor will comply with the requirements of the Drug Free Workplace Act if the contract is $5,000 or more, and it has more than 24 employees at the time of entering into the contract pursuant to 30 ILCS 580, et seq. d. Preference to Veterans Act. The contractor will comply with the Preference to Veterans Act, 330 1 LCS 55, et seq. f. Non -Discrimination. The contractor will comply with the Illinois Public Works Employment discrimination Act, 775 ILCS 10/1, et seq. g. Equal Employment Opportunity. The contractor will comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), including establishment and maintenance of a sexual harassment policy as required by Section 2-105 that will be produced to the Village upon request, and the Rules and Regulations of the Illinois Department of Human rights, including Page 122 the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE, that is a material term of all public contracts, as set forth in Exhibit B. h. Compliance with Freedom of Information Act Request. Section 7 of the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/7, applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short time from receipt of a FOIA request to comply with the request and there is a significant amount of work required to process a request including collating and reviewing the information. The bidder/contractor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in the undersigned's possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. The bidder/contractor agrees to indemnify and hold harmless the Village from all claims, costs, penalties, losses and injuries (including but not limited to, attorneys fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide public records to the Village under the contract. E. Work Guaranty 1. General Guaranty. Neither partial or final payment, nor any provision in the contract, nor partial or entire use of the productMork embraced in the contract by the Village or the Public shall constitute an acceptance of work not done in accordance with the contract, or relieve the contractor of liability in respect to any express warranties or responsibility for failure to comply with the terms of those contract documents. F. Miscellaneous Contract Requirements 1. Contract Alterations. No amendment of a contract shall be valid unless made in writing and signed by the Village President, Village Manager or their authorized representative. 2. Licenses and Permits. The contractor shall procure at its own expense all the necessary licenses and permits in connection with the work under the contract. 3. Nonassignability. The contractor shall not assign the contract, or any part thereof, to any other person, firm or corporation without the previous written consent of the Village. Such assignment shall not relieve the contractor from its obligations or change the terms of the contract unless agreed by the Village at its sole discretion. 4. Notices. All notices required by the contract shall be given in writing. 5. Taxes. The contractor shall pay all federal, state and local taxes as may be applicable on all materials, labor and services furnished by it under the contract, and the amounts of such taxes shall be included in the unit prices bid. Page 123 EXHIBIT A (Upon award of contract, to be attached to Landscape Maintenance Contract as Exhibit A) Proposal Form Village of Mount Prospect Landscape Miantenance Contract OWNER INFORMATION Owner Name: Address: Business Name: Business Address: Home Phone: This Business is a: Business Phone: ❑ Individual Proprietorship ❑ Joint Venture ❑ Partnership ❑ Corporation If applicable, give names, addresses, and dates of birth of all partners, officers or directors. Name Address Has the applicant, business, or member of the business ever had a license or contract revoked, suspended or cancelled? ❑ YES If yes, explain in full detail on a separate sheet of paper. ❑ NO Page 124 Does the business currently hold a license or have a contract with any other municipality for service? F-1 YES ❑ NO If yes, explain in full on a separate sheet of paper. Have any complaints against the business been filed with the Illinois Commerce Commission, the Office of the Illinois Attorney General, or any other governmental body during the period of one year prior to the date of this proposal? F-1 YES ❑ NO If yes, explain in full on a separate sheet of paper. Please note, the Village reserves the right to conduct its own search with the Illinois Commerce Commission, the Illinois Attorney General, or any other governmental body, and may take into consideration any complaints and/or pending complaints made against the business or owner. In submitting this Proposal Form requesting award of the Village of Mount Prospect Water Meter Services Contract, I hereby certify that: 1. I will not assign or subcontract Water Meter Services for the Village without prior written approval of the Corporate Authorities of the Village of Mount Prospect; 2. Neither I, nor any person who will be working on my behalf, has been convicted under the laws of Illinois or any other state of an offense which under the laws of this state would be a felony involving the theft of property, violence to persons, or criminal damage to property. Please note that in the case of a person whose last conviction was more than two years past, and can demonstrate a compelling showing that he/she is nevertheless fit, such person or operator may be approved by the Village Manager if otherwise eligible; 3. 1 am not barred by law from contracting with the Village because of a conviction for prior violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating)); 4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1) or in any payment, fee or tax owed to the Village; 5. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et 6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), and the Rules and Regulations of the Illinois Department of Human Rights, including establishment and maintenance of a sexual harassment policy as required by Section 2-105 of that Article and Act 7. 1 shall comply with the Americans with Disabilities Act; Page 125 8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); and 9. All of the information I have provided in this Application has been truthful and given in good faith. have read and understand the information provided with this Proposal Form, including the Notice to Proposers, Instructions to Proposer, the General Conditions, the Specifications and the Village of Mount Prospect Landscape Maintenance Contract, and agree to abide by the conditions set forth therein. My signature below indicates my acceptance of all such conditions and my Proposal for award of the Village of Mount Prospect Landscape Maintenance Contract. Name of Company Proposal Submitted By Position in Company Phone No. Date Proposer must use the official firm name and authorized representative must sign. Page 126 FROM: PROPOSAL FORM LANDSCAPE MAINTENANCE CONTRACT 2020-2021 Village of Mount Prospect Department of Public Works (hereinafter called "Proposer") TO: Village of Mount Prospect Public Works Forestry/Grounds 1700 W. Central Road Mount Prospect, Illinois 60056 (hereinafter called "Village" or "Village of Mount Prospect") Proposal For: LANDSCAPE MAINTENANCE CONTRACT 2020-2021 The proposers have familiarized themselves with the services to be performed and probable work conditions required under this Proposal affecting the cost of the performance of the required services and with the Proposal Documents which include: Table of Contents Proposal Packet Information Instructions for Proposers Specifications General Conditions Proposal Form — Exhibit A Proposal Form Affidavit — Proposal Certification Form Proposal Security Proposal Sheet(s) Pricing Sheets Contract — Exhibit 6 Therefore, the Proposer hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, and services (including all utility and transportation services) required to perform the required services, all in accordance with the above listed documents. Proposer agrees to perform all of the required services and provide the equipment and materials described in the Proposal Documents. Proposer has proposed on all items and has provided a price for all requested services. The Proposer acknowledges it understands all the requested services for which it has submitted a Proposal. Page 128 The Proposer will complete and provide all labor, equipment, materials and mobilization (if applicable) to perform the required services as incidental to the fixed item price for each item proposed. In submitting this Proposal, the Proposer understands that the Village reserves the right to add to or subtract from the estimated quantities. The Village intends to award one (1) contract (if at all) for the items proposed. If written notice of award of this Proposal is mailed, emailed or otherwise delivered to the Proposer at any time before this Proposal is withdrawn, the Proposer agrees to execute and deliver the contract in the prescribed form and furnish payment and performance bonds, or letter of credit, and the insurance certificates required by the Proposal Documents to the Village within ten (10) business days after receipt. The Proposer, and as successful proposer/contractor upon award of the contract, understands and agrees to the following: 1) The contractor agrees to provide all required services and items and material to the Village as noted in the Proposal Documents and comply with the requirements of the Proposal Documents. 2) The contractor agrees to comply with all applicable federal and state laws, rules and regulations, and county and municipal ordinances, as described in the General Conditions. All Addenda pertaining to this project shall be acknowledged by the Proposer in the spaces provided below: Addendum No. Addendum -Date Acknowledgement by Proposer or Authorized Representative Date Acknowledged Failure to acknowledge receipt, as provided above, may be considered sufficient grounds for disqualification of the proposer and rejection of his/her Proposal submittal. A record of all Addenda and copies of same will be available to all qualified proposers from the Village of Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect, Illinois two (2) days prior to the letting. It shall be the Proposer's responsibility to become fully advised of all Addenda prior to submitting its Proposal. Upon award of the contract, the Village will send Notice of Award to the successful Proposer, the Proposer must then execute the contract and provide the required bonds or letter of credit and certificate of insurance to the Village within ten (10) business days. The Village will then issue a written Notice to Proceed. Failure to complete the work in the designated time frame may result in the Director of Public Works withholding compensation due the contractor for failure to complete the said work in the designated time frame, calling the bonds, or taking such other action as may be available. Security in the sum of $500.00 US Dollars in form of (check one): Proposal Bond Certified Check Bank Cashier's Check Page 129 is attached hereto in accordance with the "Instructions for Proposers". This Proposal Submittal contains the following: 1) Proposal Form — Exhibit A 2) Affidavit — Proposal Certification Form 3) Proposal Security 4) Proposal Sheet(s) 5) Pricing Sheets 6) List of Required References and Equipment Respectfully submitted: Name of Firm/Proposer: (Signature) Title: Date: Contact Information: Official Address: Telephone: Email: Page 130 VILLAGE OF MOUNT PROSPECT AFFIDAVIT — PROPOSAL CERTIFICATION FORM Proposer: Company/Firm Name: Address: As a condition of entering into a contract with the Village of Mount Prospect, and under oath and penalty of perjury and possible termination of contract rights and debarment, the undersigned, being first duly sworn on oath, deposes and states that he or she is (sole owner, partner, joint ventured, President, Secretary, etc.) of and has the authority to make all (Name of Company) certifications required by this affidavit. Section I Non -Collusion The undersigned certifies that this Proposal is genuine and not collusive or a sham, that said proposer has not colluded, conspired, connived or agreed, directly or indirectly, with any proposer or person, to put in a sham Proposal or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, to fix the Proposal price element of this Proposal, or of that of any other proposer, or to secure any advantage against any other proposer or any person interested in the proposed contract. Section II Bid Rigging and Rotating The undersigned further states that the firm is not barred from bidding or contracting as a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4. Section III Drug Free Workplace The undersigned further states that the firm provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1, et seq., and has, to the extent not covered by a collective bargaining agreement that deals with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820 ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these requirements of that Act. Page 132 Section IV Tax Payment The undersigned further states that the firm is not delinquent in payment of any taxes to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition, voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action. Section V Sexual Harassment Policy Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A), every party to a public contract must: "Have written sexual harassment policies that shall include, at a minimum, the following information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment under State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department (of Human Rights) and the Commission (Human Rights Commission); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act)." A "public contract" includes: ...every contract to which the State, any of its political subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002), The undersigned further states that the firm has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4). It is expressly understood the foregoing statements and representations and promises are made as a condition to the right of the proposer to receive payment under any award made under the terms and provisions of this Proposal. The undersigned certifies that all information contained in this Affidavit is true and correct. Signed by: Signature Name Printed: Title: Signed and sworn to before me this day of , 20 . My commission expires: Notary Public Page 133 PROPOSAL SECURITY Included with this proposal is a bank cashier's check, certified check or bid bond in the amount of five hundred dollars ($500.00), by , the proposer, in favor of the Village of Mount Prospect. It is hereby agreed that, should the proposer be awarded the contract for services contemplated under this proposal and fail or refuse to execute a contract for the performance of said services, or to provide the required payment, or letter of credit, and certificate of insurance, then this security, in the amount stipulated above, shall be forfeited and may be retained by the Village of Mount Prospect as liquidated damages and not as a penalty. All proposals to remain firm for a period of ninety (90) days after proposal opening date. SUBMITTED THIS DAY OF SEAL (if corporation) 20 Proposer: Proposer's Agent and Agent's Title Title Note: If proposer is a partnership, the proposal must be signed by at least two of the partners. Note: If proposer is a corporation, the proposal must be signed by an authorized officer of the corporation, attested and sealed by the secretary or other authorized officer. If a corporation, note here the state of incorporation: Incorporated under the laws of the State of Page 134 PERFORMANCE BOND Bond No. : Principal Amount: Contract: KNOWN ALL MEN BY THESE PRESENTS, that Contractor ,as Principal (hereinafter "Contractor"), and , with main office at , a corporation of the state of ,as Surety (hereinafter "Surety"), are held and firmly bound unto the Village of Mount Prospect, an Illinois municipal corporation (hereinafter "Village"), in the penal sum of Dollars ($ ), lawful money of the United States, for the payment of which, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has entered into a written agreement with the Village dated (hereinafter "Contract"), for Landscape Maintainance Contract 2020- 2021 in accordance with the specifications prepared by the Vlllaeg of Mount Prospect, which Contract is incorporated herein and made a part hereof. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor shall fully, promptly and completely discharge the Contract and all duly authorized modifications, alterations, changes, or additions to said Contract as may hereafter be made, and during the life of any guaranty required under the Contract, and, if Contractor shall fully secure and protect the Village from all liability and from all loss or expense of any kind, including all court costs and attorneys' fees made necessary or arising from the failure, refusal or neglect of Contractor to comply with all obligations assumed by Contractor in connection with the performance of the Contract and all such modifications, alterations, changes, or additions, then this obligation shall be null and void; otherwise it shall remain in full force and effect. Upon receipt of written notice from the Village that the Contractor is in default, and performance by the Village of its obligations under the Contract, Surety will promptly (1) remedy the default; (2) arrange for the performance of Contractor's obligations under the Contract through the use of qualified contractors acceptable to the Village; or (3) notify the Village that it may hire a contractor to complete Contractor's obligations under the Contract. Surety will promptly notify, in writing, the Village of which option it is exercising. Failure of the Surety to elect an option within fifteen (15) days of receipt of the notice from the Village shall constitute authorization to the Village to complete the improvements at Surety's expense. The balance of the contract price shall be credited against the cost of completing and/or correcting the Contractor's performance under the Contract. If the cost exceeds the balance of the contract price, the Surety shall pay the excess amount to the Village, up to a maximum of the principal amount of this Bond. If the Surety arranges for completion and/or correction or remedies the default, the balance of the contract price that is required to complete, correct or remedy the default shall be paid by the Village to Surety. Surety will be responsible, up to the maximum of the principal amount of this Bond, for payment for correction and completion of the Contract, any additional legal, design professional or delay costs arising from Contractor's default and/or resulting from action or inaction on the part of the Surety and liquidated damages, or, if no liquidated damages are provided for in the Contract, actual damages caused by delayed performance or non-performance by the Contractor or Surety. The Village shall not be required to pay Surety more than the balance of the contract price. Page 136 The term "balance of the contract price" means the total amount payable by the Village to the Contractor under the contract, and any amendments thereto, less the amounts paid to the Contractor by the Village. Any suit under this Bond must be filed before the expiration of two years from the date on which final payment under the Contract is due or the applicable statute of limitations, whichever is longer. No right of action shall accrue on this Bond to or for the use of any person or corporation other than the Village or its heirs, executors, administrators or successors. Any proceeding, legal or equitable, under this Bond may be instituted in a court of competent jurisdiction in the location in which the work is located. Notice to any of the parties shall be mailed to the appropriate address listed above. Surety hereby waives notice of any modifications, alterations, changes, additions or extension of time in the Contract. Signed and sealed this day of Contractor By: Signature Title ATTEST: Corporate Secretary (corporations only) STATE OF COUNTY OF , 201 Surety By: Officer Of The Surety Title Address: NOTARY I, , a Notary Public in and for said county, do hereby certify that (Insert Name of Attorney -In -Fact for Surety) who is personally known to me to be the same person whose name is subscribed to the foregoing instrument on behalf of Surety, appeared before me this day in person and acknowledge respectively that he/she signed, sealed, and delivered said instrument as his/her free and voluntary act for the uses and purposes therein set forth. Given under my hand and notarial seal this Notary Signature: day of My Commission expires: , 201 Page 137 PROPOSAL SHEET #1 LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021 The undersigned herewith submits a proposal on the "LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021" in accordance with the attached documents. All propoasals are to be delivered to the Public Works office 1700 West Central Road, Mount Prospect, Illinois 60056, prior to 1:00p.m. on January 30, 2020. SCHEDULE OF PRICES We will perform the services as outlined in the LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021 for sums as follows: Grand Total 2020 $ (A) Grand Total 2021 $ cep Combined Grand Total 2020-2021 $ (A+B) (Submit the included Excel bid sheets along with proposal submittal.) Submitted this _day of , 20 . Mark outside of envelope: " LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021 and deliver to the Public Works Facility at 1700 West Central Road, Mount Prospect, Illinois, 60056, no later than 1:00 p.m. MONDAY, January 30, 2020. Also note any exceptions to the specifications. COMPANY OWNER/BIDDER ADDRESS PHONE # SIGNATURE CITY, STATE, ZIP EMAIL , 20 DATE SUBMITTED Note: All proposals to remain firm for ninety (90) days. Be sure to mark the outside of the envelope, "PROPOSAL for LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021." Page 138 MAP # AND SITE # SITE LOCATIONS SPRING CLEANUP TURF MOWING MULCH FALL CLEANUP TURF FERT AND HERBICIDE ALL OTHR SPCIFIED MAINTCE GRAND SITE TOTAL 03.0.02 FIRE STATION #14 (2000 E. Kensington Rd.) $ $ $ $ $ $ $ 05.1.01 WELL #17 $ $ $ $ $ $ $ 05.4.02 RRROW ON NW HWY (WATERMAN TO CENTRAL) $ $ $ $ $ $ $ 05.4.03 PROSPECT MANOR AT NW HWY CENTER ISLAND $ NA $ $ NA $ $ 05.4.04 N.W. HWY N. SIDE (CENTRAL TO 1040 W. NW HWY) $ $ $ $ $ $ $ 05.4.05 PINE / HENRY CENTER ISLAND $ $ $ $ $ $ $ 05.4.06 RIDGE / HENRY CENTER ISLAND $ $ $ $ $ $ $ 06.0.03 WELL #5 (112 E. HIGHLAND) $ $ $ $ $ $ $ 06.0.04 RAND / CENTRAL GATEWAY SIGN $ $ $ $ $ $ $ 06.0.05 FIRESTATION (111 E. RAND) $ $ $ $ $ $ $ 07.2.12 POLICE HEADQUARTERS (911 E. KENSINGTON) $ $ $ $ $ $ $ 07.3.04 CENTENNIAL PARK $ $ $ $ $ $ $ 07.2.07 WOLF / FEEHANVILLE CENTER ISLAND $ $ $ $ $ $ $ 07.3.08 1400 HORNER - AROUND GENERATOR $ NA $ $ NA $ $ 08.0.02 MT. PROSPECT ROAD AND CENTRAL $ $ $ $ $ $ $ Page 141 08.0.57 NOVAK AND PARKER (ALONG STOREFRONT) - PRIVATE $ NA $ $ NA $ $ 08.0.56 OEHRLEIN (1000 E. NW HWY) - PRIVATE $ NA $ $ NA $ $ 08.0.13 WATER TOWER - INCLUDE WALK FROM MAPLE TO SCHOOL $ $ $ $ $ $ $ 08.0.30 NW HWY (NORTH SIDE) SCHOOL TO OWEN $ $ $ $ $ $ $ 08.0.05 NW HWY (NORTH SIDE) OWEN TO WILLIAM $ NA $ $ NA $ $ 08.0.28 NW HWY (NORTH SIDE) WILLIAM TO LOUIS $ NA $ $ NA $ $ 08.0.27 NW HWY (NORTH SIDE) LOUIS TO EDWARD $ NA $ $ NA $ $ 08.0.26 NW HWY (NORTH SIDE) EDWARD TO GEORGE $ $ $ $ $ $ $ 08.0.29 NW HWY (NORTH SIDE) GEORGE TO ALBERT $ $ $ $ $ $ $ 08.0.03 NW HWY (NORTH SIDE) ALBERT TO MT PROSPECT RD $ $ $ $ $ $ $ 08.0.10 EAST COMMUTER LOT $ NA $ $ NA $ $ 08.0.11 RRROW ON NW HWY (EAST LOT TO MT PROSPECT RD) $ $ $ $ $ $ $ 08.0.14 PUBLIC SAFETY $ $ $ $ $ $ $ 08.0.17 VILLAGE HALL CIVIC BLOCK $ $ $ $ $ $ $ 08.0.15 HISTORICAL SOCIETY MUSEUM $ $ $ $ $ $ $ 08.0.18 20 W. BUSSE PUBLIC SPACE $ $ $ $ $ $ $ 08.0.58 20 W. BUSSE APARTMENTS (PRIVATE) $ $ $ $ $ $ $ Page 142 08.0.20 WILLE STREET (E SIDE BUSSE TO CENTRAL) $ NA $ $ NA $ $ 08.0.54 VIRGINIA COURT (103-115 W. CENTRAL RD.) - PRIVATE $ $ $ $ $ $ $ 08.0.07 RRROW ON N.W. HWY (CENTRAL TO WEST LOT) $ $ $ $ $ $ $ 08.0.22 STREETSCAPE #1 (PUBLIC AREAS) $ $ $ $ $ $ $ 08.0.23 PINE ST EAST SIDE CENTRAL TO NW HWY $ NA $ $ NA $ $ 08.0.50 DOGGY DAY CARE (301 W. Central Rd.) - PRIVATE $ $ $ $ $ $ $ 08.0.55 CLOCKTOWER PLAZA (110 W. NW HWY) - PRIVATE $ NA $ $ NA $ $ 08.0.16 STREETSCAPE #2 & #3 $ NA $ $ NA $ $ 08.0.31 EDWIN AND ELSIE MEYN BUSSE PARK (21 S. EMERSON) $ $ $ $ $ $ $ 08.0.25 MOEHLING PARK $ $ $ $ $ $ $ 08.0.24 S. SIDE OF CENTRAL (PINE TO WILLE) $ NA $ $ NA $ $ 08.0.08 WEST COMMUTER LOT $ NA $ $ NA $ $ 08.0.09 TRAIN STATION $ $ $ $ $ $ $ 08.0.21 VILLAGE CENTRE LOT $ NA $ $ NA $ $ 09.0.04 PROSPECT AVENUE CENTER ISLANDS (EMERSON TO MAIN) $ NA $ $ NA $ $ 09.0.02 RRROW ON PROSPECT AVE MAIN ST TO MAPLE ST $ $ $ $ $ $ $ 09.0.03 PROSPECT AVE SOUTH SIDE MAIN ST TO MAPLE ST $ NA NA $ NA $ $ Page 143 09.0.12 MAPLE STREET LOT $ $ $ $ $ $ $ 09.0.01 RRROW ON PROSPECT AVE MAPLE ST TO MT PROSPECT RD $ $ $ $ $ $ $ 09.0.11 KLEHM'S ISLAND $ $ $ $ $ $ $ 09.0.10 SCHOOL AND BERKSHIRE $ $ $ $ $ $ $ 09.0.05 PROSPECT AVE CENTER ISLANDS EDWARD TO MT PROSPECT RD $ NA $ $ NA $ $ 09.0.06 PROSEPCT AVE - SOUTH SIDE ALBERT TO MT. PROPSECT RD. $ $ $ $ $ $ $ 09.0.14 717 S LOUIS ST AROUND GENERATOR $ $ $ $ $ $ $ 09.0.15 WILLIAM AND BERKSHIRE AROUND GENERATOR $ $ $ $ $ $ $ 09.0.16 BETWEEN 203 AND 205 E BERKSHIRE AROUND GENERATOR $ NA $ $ NA $ $ 10.0.02 SCHOOL AND LONNQUIST $ $ $ $ $ $ $ 10.0.05 MAIN STREET FOOT BRIDGE $ $ $ $ $ $ $ 10.0.03 EMERSON STREET BRIDGE $ NA $ $ NA $ $ 10.0.07 GOLF AND 83 (N.E. CORNER) EAST TO 10 E GOLF RD $ $ $ $ $ $ $ 10.0.08 208 W. HIAWATHA $ $ $ $ $ $ $ 10.0.10 GOLFVIEW CUL-DE-SAC $ $ $ $ $ $ $ 10.0.09 11.0.05 15.2.01 LONNQUIST CENTER ISLANDS (East of 83 to Meier Rd) $ $ $ $ $ $ $ 11.0.01 ENTRANCE WALLS AT MAN A WA TRAIL $ NA $ $ NA $ $ Page 144 11.0.02 ENTRANCE WALLS AT HIAWATHA TRAIL $ NA $ $ NA $ $ 12.0.01 FIRE STATION #12 AND VACANT LOT (1601 W. Golf Rd.) $ $ $ $ $ $ $ 13.0.02 LYNN COURT CUL DE SAC $ $ $ $ $ $ $ 16.3.05 ROUTE 83 S -CURVE (ALONG SHA BONEE TO PINE) $ $ $ $ $ $ $ 16.3.50 SAINT RAYMOND'S FENCE LINE - PRIVATE $ $ $ $ $ $ $ 16.3.03 ENTRANCE WALLS AT COUNCIL TRAIL $ NA $ $ NA $ $ 16.2.01 ELMHURST AVE CENTER ISLANDS $ $ $ $ $ $ $ 16.2.07 PROSPECT AVE CENTER ISLANDS (MAIN TO CENTRAL) $ NA $ $ NA $ $ 16.2.08 PROSPECT AVE SIDEWALK (MAIN TO CENTRAL) $ NA NA $ NA $ $ 16.2.09 RRROW ON PROSPECT AVE (MAIN TO CENTRAL) $ $ $ $ $ $ $ 16.2.02 PINE STREET (ALLEY TO PROSPECT AVE) $ NA NA $ NA $ $ 16.2.03 PARKING LOT (115 S. PINE) $ $ $ $ $ $ $ 16.2.05 WILLE STREET (EVERGREEN TO PROSPECT AVE) $ NA $ $ NA $ $ 16.2.04 WILLE ST PARKING LOT $ NA $ $ NA $ $ 16.2.06 EVERGREEN CENTER ISLANDS $ $ $ $ $ $ $ 16.2.10 CENTER ISLAND AT HI LUSI AND PROSPECT AVE $ NA $ $ NA $ $ 16.1.04 BEHIND 315 WE GO TRAIL AROUND GENERATOR $ NA $ $ NA $ $ Page 145 16.1.03 CENTRAL ROAD (S. SIDE PROSPECT AV TO BUSSE $ $ $ $ $ $ $ 17.0.01 LANCASTER CENTER ISLAND AT CENTRAL $ $ $ $ $ $ $ 17.0.03 WAVERLY CENTER ISLAND AT CENTRAL $ $ $ $ $ $ $ 17.0.02 WELL #4 (117 N. Waverly) $ $ $ $ $ $ $ 17.0.07 PUBLIC WORKS AND EMERGENCY OPERATIONS $ $ $ $ $ $ $ CENTER (1700 W. Central Rd.) GRAND TOTAL FOR 2020: is I $ I $ I $ I $ I $ $ PERCENTAGE INCREASE FROM 2020 � GRAND TOTAL FOR 2021:1$ FOR THE 2021 SEASON: I I 0 A A+ Page 146 EXHIBIT B VILLAGE OF MOUNT PROSPECT LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021 THIS AGREEMENT (hereinafter the "Contract") is entered Mount Prospect, an Illinois home rule municipality , an Illinois, (hereinafter the "Contractor"). 1. GENERAL As stated in the proposal document. into by and between the Village of (hereinafter the "Village"), and located at , 2. SPECIFICATIONS As stated in the proposal document. 3. CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS Contractor agrees to defend and hold harmless the Village from and against all demands, claims, suits, costs, expenses, damages and adjustments based upon any infringement of any patent relating to goods specified in the contract, and on account of the Village's use of any copyrighted or uncopyrighted, composition, trade secrets, secret process, proprietary rights, patented of unpatented invention, article or appliance furnished or used under the proposal Specifications. 4. ADHERENCE TO LAWS Employees and agents of Contractor shall obey all federal, state, county and municipal laws and ordinances during the execution of their duties under this Contract. The existence of this Contract does not exempt such individuals from compliance with such laws or ordinances, nor does it convey any special rights or privileges upon those individuals. Contractor shall meet all applicable licensing requirements of the Village. In addition, Contractor is required to comply with all federal, state, county and municipal laws and ordinances, including the following: a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace Act (30 ILCS 580/1, et seq.); b. Comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); C. Comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), and the Rules and Regulations of the Illinois Department of Human Rights, including establishment and maintenance of a sexual harassment policy as required by Section 2-105 of that Article and Act; d. Comply with the Americans with Disabilities Act; and e. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Department of Human Rights as a material term of all public contracts, which states as follows: Page 147 Title 44, Part 750, Section 750, APPENDIX A , Illinois Administrative Code, Equal Employment Opportunity Clause EQUAL EMPLOYMENT OPPORTUNITY In the event of contractor's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows: 1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 2) That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability (in accordance with the Department's Rules) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service. 4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor's obligations under the Illinois Human Rights Act and the Department's Rules. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules, the contractor will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 5) That it will submit reports as required by the Department's Rules, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules. 6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules. 7) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance Page 148 with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. With respect to the two types of subcontracts referred to under paragraph 7 of the Equal Employment Opportunity Clause above, following is an excerpt of Section 750.30 of the Department of Human Right's Rules and Regulations for Public Contracts: Title 44, Part 750, Section 750.30, Illinois Administrative Code, Subcontracts Each public contractor and subcontractor shall in turn include the Equal Employment Opportunity Clause set forth in Appendix A of this Part in each of its subcontracts under which any portion of the contract obligations are undertaken or assumed, said inclusion to be either verbatim or by reference so that the provisions of the clause will be binding upon such subcontractors. 5. FEE SCHEDULE The charges to be assessed by Contractor under this Contract are set forth in the fee schedule contained in Exhibit A. 6. LOG BOOK, RECORDS & REPORTS REQUIRED The Contractor shall provide the Village with a written status report on its provision of services required by the Contract. This report shall be due before the tenth day of the following month. 7. METHODS OF PAYMENT Payment under the Contract will be made in accordance with the Illinois Local Government Prompt Payment Act, 50 I LCS 505/1 et seq. 8. HOLD HARMLESS AGREEMENT (CONTRACTUAL LIABILITY Contractor assumes full responsibility for the acts and omissions of its employees and agents while engaged in performing services under the Contract. Contractor agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save and hold forever harmless the Village, its officers, appointed and elected officials, Mayor and Board of Trustees, employees, volunteers, attorneys and agents from and against any and all liabilities, obligations, claims, losses, damages, penalties, and costs and expenses resulting from any suit, claim, demand, judgment, or cause of action initiated by any person, including Contractor and its officers, officials, employees, subcontractors, volunteers and agents, arising out of, connected with, or in any way associated with the performance of services covered by this Contract or the equipment used in connection therewith. 9. CONTRACTOR'S LIABILITY INSURANCE Contractor shall not commence with the performance of services under this Contract until it has obtained all insurance required hereunder and such insurance has been approved by the Village. Certificates of such insurance shall be filed with the Village prior to commencing work. Additionally, Contractor will provide the Village with a letter from the insurance carrier that the Village will be notified within thirty (30) days of the pending cancellation of any policy relating to this Contract. Page 149 Each insurance company shall be subject to approval by the Village, and the respective policies shall name the Village as an additional named insured. Approval of the insurance by the Village shall not relieve or decrease the liability of Contractor hereunder. Such insurance is primary and in no event will be considered contributory to any insurance purchased by the Village. Such insurance will not be canceled, reduced, or materially changed without providing the Village thirty (30) days advance written notice, via certified mail. Contractor shall maintain all insurance required under subsections a through h of this Section for not less than one (1) year after completion of this contract. 10. CONTRACT TERMINATION The Village and Contractor reserve the right to terminate the Contract at any time upon ten (10) days advance written notice to the other party. In addition to the provisions set forth in Section General conditions (A,9) for immediate termination, failure of Contractor to perform any aspect of this Contract properly and/or to provide proper treatment to the general public, in the sole discretion of the Vilage, is cause for immediate termination of the Contract without prior notice. 11. LENGTH OF CONTRACT Contract shall be in effect beginning February 18, 2020 and shall remain in effect until December 31, 2021, unless terminated by either party under the conditions specified in Section 10, Contract Termination. However, if both the Village and the Contractor agree, the contract may be extended for one (1) additional year at the same proposal prices as the second year. Village will advise the Contractor of its wishes by mid-December 2021 for a possible extension into 2022. If an extension is offered, the contractor will need to inform the Village of his decision no later than December 31St, of that year. Additionally, if a contract is extended, the Contractor shall then be required to submit each year an updated certificate of insurance, proof of Mount Prospect business license or contractor's license and any required bonds. All contract deadlines will be one year later than those listed for year two. All awards are subject to future funding and budget approval by the Board of Trustees. Should the contract be terminated due to lack of funds, the Village will provide as much notice as possible and as soon as possible. 12. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short period of time from receipt of a FOIA request to comply with the request, and there is a significant amount of work required to process a request including collating and reviewing the information. Contractor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in its possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. Contractor agrees to indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the Village under this Contract. Page 150 13. Contractor shall not assign this Contract or any part thereof without the prior written consent of the Village. Approval, if any, for such assignment shall be made by the Corporate Authorities of the Village. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective assigns, legal representatives and successors in interest. 14. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws of the State of Illinois and applicable federal law. Venue shall only be proper in a court of competent jurisdiction located within the County of Cook, Illinois. 15. SEVERABILITY The invalidity or unenforceability of one or more of the terms or provisions contained in this Contract shall not affect the validity or enforceability of the remaining terms and provisions of this Contract so long as the material purposes of this contract can be determined and effectuated. 16. INTERPRETATION Any headings of the Contract are for convenience of reference only and do not define or limit the provisions thereof. Words of gender shall be deemed and construed to include correlative words of other genders. Words importing the singular shall include the plural and vice versa, unless the context shall otherwise indicate. All references to any person or entity shall be deemed to include any person or entity succeeding to the rights, duties and obligations of such person or entity succeeding to the rights, duties and obligations of such person or entity in accordance with the terms and conditions of the Contract. 17. WAIVER OF BREACH If either party waives a breach of any provision of this Contract by the other party, that waiver will not operate or be construed as a waiver of any subsequent breach by either party or prevent either party from enforcing such provisions. 18. MERGER - AMENDMENT This Contract sets forth the entire understanding of the parties relative to the subject hereof and supersedes any and all prior agreements, express or implied, oral or written. No amendment or modification of this Contract shall be effective unless reduced to writing and executed by the parties. 19. COUNTERPARTS This Contract may be executed in several counterparts each of which shall be an original and all of which shall constitute but one and the same instrument. 20. EFFECTIVE DATE The Effective Date of this Contract shall be the date executed by the Village President, and attested by the Deputy Village Clerk. Page 151 In Witness thereof, the said parties have executed and signed this contract on Attest: Karen Agoranos Deputy Village Clerk Attest: Secretary (Corporate Seal) , 20 . Corporate Name: VILLAGE OF MOUNT PROSPECT, an Illinois Municipal Corporation Its Page 152 BID SHEET PAGE 1 OF 6 2020-2021 LANDSCAPE MAINTENANCE CONTRACT ***Note - All bid prices are to include the total cost of that activity for entire 9 -month contract period Page 1 of 6 MAP # AND SITE # SITE LOCATIONS SPRING CLEANUP TURF MOWING MULCH FALL CLEANUP TURF FERT AND HERBICIDE ALL OTHR SPCIFIED MAINTCE GRAND SITE TOTAL 03.0.02 FIRE STATION #14 (2000 E. Kensington Rd.) $201.76 $754.91 $644.44 $151.05 $100.54 $2,054.04 $3,906.74 05.1.01 WELL #17 $151.06 $1,580.81 $129.97 $170.55 $172.70 $404.89 $2,609.98 05.4.02 RRROW ON NW HWY (WATERMAN TO CENTRAL) $747.59 $3,692.77 $1,059.12 $723.26 $646.39 $7,170.73 $14,039.86 05.4.03 PROSPECT MANOR AT NW HWY CENTER ISLAND $7.81 NA $34.32 $4.18 NA $174.91 $221.22 05.4.04 N.W. HWY N. SIDE (CENTRAL TO 1040 W. NW HWY) $133.44 $643.69 $217.59 $109.75 $90.25 $1,640.71 $2,835.43 05.4.05 PINE / HENRY CENTER ISLAND $2.26 $36.53 $8.58 $2.01 $1.19 $5.24 $55.81 05.4.06 RIDGE / HENRY CENTER ISLAND $4.92 $109.10 $8.58 $4.45 $2.69 $0.60 $130.34 06.0.03 WELL #5 (112 E. HIGHLAND) $67.07 $501.27 $21.28 $113.09 $84.09 $172.58 $959.38 06.0.04 RAND / CENTRAL GATEWAY SIGN $43.34 $515.29 $37.07 $60.14 $17.34 $253.51 $926.69 06.0.05 FIRESTATION (111 E. RAND) $362.46 $1,016.43 $19098.24 $195.18 $93.53 $3,678.57 $6,444.41 07.2.12 POLICE HEADQUARTERS (911 E. KENSINGTON) $308.44 $19111.44 $29779.92 $202.45 $147.15 $2,453.78 $7,003.18 07.3.04 CENTENNIAL PARK $364.93 $2,523.21 $264.95 $481.05 $433.55 $19161.31 $5,229.00 07.2.07 WOLF / FEEHANVILLE CENTER ISLAND $60.79 $494.79 $68.64 $125.71 $25.75 $619.22 $19394.90 07.3.08 1400 HORNER - AROUND GENERATOR $23.00 NA $10.64 $17.55 NA $51.93 $103.12 08.0.02 MT. PROSPECT ROAD AND CENTRAL $169.57 $1,490.63 $53.88 $372.66 $183.93 $573.60 $2,844.27 08.0.57 NOVAK AND PARKER (ALONG STOREFRONT) - PRIVAT $11.39 NA $37.07 $8.22 NA $179.91 $236.59 08.0.56 OEHRLEIN (1000 E. NW HWY) - PRIVATE $10.35 NA $18.53 $24.19 NA $170.55 $223.62 08.0.13 WATER TOWER - INCLUDE WALK FROM MAPLE TO SC $76.32 $403.41 $100.56 $152.36 $21.01 $1,436.87 $2,190.53 08.0.30 NW HWY (NORTH SIDE) SCHOOL TO OWEN $54.30 $495.25 $34.32 $36.94 $31.72 $723.24 $1,375.77 08.0.05 r- NW HWY (NORTH SIDE) OWEN TO WILLIAM \KA%/ n�mvja�rimepts� pros pectm�4e rime- ptsWill aae- a- f Mai int RrasQ- e- r --t Q -S-444 amptlaw;e� $30.02 90 - 9011 -20- NA1144C qpqq�. $145.86-glibmOttai $18.41 NA RFR ?0?0 01109,?p $516.30 run 01HP: $710.59 -r or)or) or)0-1 2022 BID SHEET PAGE 2OF6 2020-2021 LANDSCAPE MAINTENANCE CONTRACT ***Note - All bid prices are to include the total cost of that activity for entire 9 -month contract period Page 2of6 MAP # AND SITE # SITE LOCATIONS SPRING CLEANUP TURF MOWING MULCH FALL CLEANUP TURF FERT AND HERBICIDE ALL OTHR SPCIFIED MAINTCE GRAND SITE TOTAL 08.0.28 NW HWY (NORTH SIDE) WILLIAM TO LOUIS $27.98 NA $95.41 $16.95 NA $512.23 $652.57 08.0.27 NW HWY (NORTH SIDE) LOUIS TO EDWARD $19.66 NA $52.85 $36.72 NA $418.41 $527.64 08.0.26 NW HWY (NORTH SIDE) EDWARD TO GEORGE $25.75 $251.83 $84.77 $31.92 $3.43 $257.82 $655.52 08.0.29 NW HWY (NORTH SIDE) GEORGE TO ALBERT $38.52 $224.41 $158.90 $37.32 $7.87 $487.14 $954.16 08.0.03 NW HWY (NORTH SIDE) ALBERT TO MT PROSPECT RD $30.88 $264.55 $192.88 $17.49 $4.72 $305.36 $815.88 08.0.10 EAST COMMUTER LOT $78.70 NA $477.05 $36.40 NA $17512.19 $21104.34 08.0.11 RRROW ON NW HWY (EAST LOT TO MT PROSPECT RD $710.78 $3,886.86 $1,694.72 $621.49 $557.06 $67607.18 $14,078.09 08.0.14 PUBLIC SAFETY $111.50 $642.81 $137.62 $62.97 $26.28 $17533.17 $2,514.35 08.0.17 VILLAGE HALL CIVIC BLOCK $283.80 $17061.71 $17271.21 $265.80 $70.95 $37428.07 $67381.54 08.0.15 HISTORICAL SOCIETY MUSEUM $87.41 $640.63 $158.90 $62.27 $46.77 $826.41 $1,822.39 08.0.18 20 W. BUSSE PUBLIC SPACE $80.87 $580.78 $211.75 $154.78 $55.18 $586.41 $1,669.77 08.0.58 20 W. BUSSE APARTMENTS (PRIVATE) $0.00 NA $0.00 $0.00 NA $0.00 $0.00 08.0.18 BUSSE / WILLE IMPROVEMENT $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 08.0.20 WILLE STREET (E SIDE BUSSE TO CENTRAL) $14.48 NA $79.62 $80.29 NA $179.45 $353.84 08.0.54 VIRGINIA COURT (103-115 W. CENTRAL RD.) - PRIVATE $12.14 $144.78 $30.20 $25.81 $2.11 $44.88 $259.92 08.0.07 RRROW ON N.W. HWY (CENTRAL TO WEST LOT) $242.83 $960.61 $1,203.95 $321.31 $136.89 $17917.19 $4,782.78 08.0.22 STREETSCAPE #1 (PUBLIC AREAS) $55.99 $307.82 $359.67 $55.07 $7.62 $798.61 $1,584.78 08.0.23 PINE ST EAST SIDE CENTRAL TO NW HWY $22.03 NA $168.17 $227.69 NA $134.25 $552.14 08.0.50 DOGGY DAY CARE (301 W. Central Rd.) - PRIVATE $10.71 $0.00 $48.73 $10.29 $0.00 $154.37 $224.10 G:\My Drive\Clients\Prospective Clients\Village of Mount Prospect (JS)\Maintenance\2020 - 2021, 2022\CPHort Submittal Documents\CPHort LMC RFP 2020 010920 BID SHEET 2020-2021, 2022 BID SHEET PAGE 3OF6 2020-2021 LANDSCAPE MAINTENANCE CONTRACT ***Note - All bid prices are to include the total cost of that activity for entire 9 -month contract period Page 3 of 6 MAP # AND SITE # SITE LOCATIONS SPRING CLEANUP TURF MOWING MULCH FALL CLEANUP TURF FERT AND HERBICIDE ALL OTHR SPCIFIED MAINTCE GRAND SITE TOTAL 08.0.55 CLOCKTOWER PLAZA (110 W. NW HWY) - PRIVATE $31.30 NA $235.78 $104.44 NA $475.12 $846.64 08.0.16 STREETSCAPE #2 & #3 $28.69 NA $211.41 $198.89 NA $330.76 $769.75 08.0.31 EDWIN AND ELSIE MEYN BUSSE PARK (21 S. EMERSO $20.73 $172.51 $26.77 $19.99 $15.74 $68.00 $323.74 08.0.25 MOEHLING PARK $113.53 $13113.76 $497.64 $125.80 $21.01 $11439.28 $3,311.02 08.0.24 S. SIDE OF CENTRAL (PINE TO WILLE) $13.24 NA $34.32 $11.39 NA $169.68 $228.63 08.0.08 WEST COMMUTER LOT $73.99 NA $528.53 $49.13 NA $1,976.42 $2,628.07 08.0.09 TRAIN STATION $61.42 $965.86 $51.48 $98.19 $31.51 $301.39 $1,509.85 08.0.21 VILLAGE CENTRE LOT $44.50 NA $137.28 $258.24 NA $591.32 $1,031.34 09.0.04 PROSPECT AVENUE CENTER ISLANDS (EMERSON TO $19.31 NA $61.78 $75.88 NA $247.65 $404.62 09.0.02 RRROW ON PROSPECT AVE MAIN ST TO MAPLE ST $55.89 $25.22 $63.49 $146.88 $28.88 $624.42 $944.78 09.0.03 PROSPECT AVE SOUTH SIDE MAIN ST TO MAPLE ST $22.76 NA NA $29.21 NA $66.76 $118.73 09.0.12 MAPLE STREET LOT $129.97 $782.16 $158.90 $112.95 $89.24 $19557.28 $2,830.50 09.0.01 RRROW ON PROSPECT AVE MAPLE ST TO MT PROSPE $385.85 $13430.67 $688.46 $1,734.91 $175.88 $49269.58 $8,685.35 09.0.11 KLEHM'S ISLAND $77.68 $552.47 $222.39 $77.26 $21.01 $795.68 $1,746.49 09.0.10 SCHOOL AND BERKSHIRE $52.32 $368.66 $52.85 $51.34 $26.77 $283.93 $835.87 09.0.05 PROSPECT AVE CENTER ISLANDS EDWARD TO MT PROSPE $71.21 NA $488.37 $483.35 NA $792.25 $1,835.18 09.0.06 PROSEPCT AVE - SOUTH SIDE ALBERT TO MT. PROPSECT R $66.15 $665.54 $14.07 $59.99 $60.35 $161.03 $1,027.13 09.0.14 717 S LOUIS ST AROUND GENERATOR $13.44 $35.81 $5.15 $7.97 $0.52 $123.06 $185.95 09.0.15 WILLIAM AND BERKSHIRE AROUND GENERATOR $22.42 $250.53 $13.38 $28.06 $10.50 $146.16 $471.05 G:\My Drive\Clients\Prospective Clients\Village of Mount Prospect (JS)\Maintenance\2020 - 2021, 2022\CPHort Submittal Documents\CPHort LMC RFP 2020 010920 BID SHEET 2020-2021, 2022 BID SHEET PAGE 4OF6 2020-2021 LANDSCAPE MAINTENANCE CONTRACT ***Note - All bid prices are to include the total cost of that activity for entire 9 -month contract period Page 4 of 6 MAP # AND SITE # SITE LOCATIONS SPRING CLEANUP TURF MOWING MULCH FALL CLEANUP TURF FERT AND HERBICIDE ALL OTHR SPCIFIED MAINTCE GRAND SITE TOTAL 09.0.16 BETWEEN 203 AND 205 E BERKSHIRE AROUND GENER $7.82 NA $5.15 $8.16 NA $72.57 $93.70 10.0.02 SCHOOL AND LONNQUIST $148.85 $835.76 $264.95 $125.31 $141.74 $1,498.12 $3,014.73 10.0.05 MAIN STREET FOOT BRIDGE $53.78 $639.11 $42.90 $64.23 $51.45 $138.68 $990.15 10.0.03 EMERSON STREET BRIDGE $13.67 NA $10.64 $7.16 NA $56.58 $88.05 10.0.07 GOLF AND 83 (N.E. CORNER) EAST TO 10 E GOLF RD $167.63 $1,455.80 $126.98 $152.31 $177.17 $862.65 $2,942.54 10.0.08 208 W. HIAWATHA $160.13 $1,031.81 $514.80 $162.67 $139.13 $1,193.48 $31202.02 10.0.10 GOLFVIEW CUL-DE-SAC $22.50 $24.00 $40.00 $31.00 $12.00 $86.00 $215.50 10.0.09 11.0.05 15.2.01 LONNQUIST CENTER ISLANDS (East of 83 to Meier Rd) $740.14 $5,775.87 $764.31 $740.04 $580.10 $1,803.19 $10,403.65 11.0.01 ENTRANCE WALLS AT MAN A WA TRAIL $75.50 NA $7.24 $29.07 NA $74.85 $186.66 11.0.02 ENTRANCE WALLS AT HIAWATHA TRAIL $56.91 NA $39.09 $75.21 NA $69.50 $240.71 12.0.01 FIRE STATION #12 AND VACANT LOT (1601 W. Golf Rd.) $146.47 $719.32 $178.56 $108.76 $157.50 $1,119.17 $2,429.78 13.0.02 LYNN COURT CUL DE SAC $20.22 $200.19 $2.06 $33.56 $7.08 $20.22 $283.33 16.3.05 ROUTE 83 S -CURVE (ALONG SHA BONEE TO PINE) $106.43 $794.04 $158.90 $171.89 $78.74 $731.19 $2,041.19 16.3.50 SAINT RAYMOND'S FENCE LINE - PRIVATE $76.78 $552.27 $171.60 $51.68 $17.89 $208.64 $1,078.86 16.3.03 ENTRANCE WALLS AT COUNCIL TRAIL $16.71 NA $12.36 $17.65 NA $6.33 $53.05 16.2.01 ELMHURST AVE CENTER ISLANDS $168.06 $13438.63 $223.44 $222.38 $112.88 $811.87 $2,977.26 16.2.07 PROSPECT AVE CENTER ISLANDS (MAIN TO CENTRAL $262.00 NA $442.00 $482.00 NA $1,689.00 $2,875.00 16.2.08 PROSPECT AVE SIDEWALK (MAIN TO CENTRAL) $18.00 NA NA $8.00 NA $22.00 $48.00 16.2.09 RRROW ON PROSPECT AVE (MAIN TO CENTRAL) $348.00 $1,100.00 $665.00 $552.00 $200.00 $2,450.00 $5,315.00 G:\My Drive\Clients\Prospective Clients\Village of Mount Prospect (JS)\Maintenance\2020 - 2021, 2022\CPHort Submittal Documents\CPHort LMC RFP 2020 010920 BID SHEET 2020-2021, 2022 BID SHEET PAGE 5 OF 6 2020-2021 LANDSCAPE MAINTENANCE CONTRACT ***Note - All bid prices are to include the total cost of that activity for entire 9 -month contract period Page 5 of 6 MAP # AND SITE # SPRING SITE LOCATIONS CLEANUP TURF MOWING MULCH FALL CLEANUP TURF FERT AND HERBICIDE ALL OTHR SPCIFIED MAINTCE GRAND SITE TOTAL 16.2.02 PINE STREET (ALLEY TO PROSPECT AVE) $9.80 NA NA $10.20 NA $8.00 $28.00 16.2.03 PARKING LOT (115 S. PINE) $75.60 $372.00 $128.60 $120.00 $62.80 $622.00 $1,381.00 16.2.05 WILLE STREET (EVERGREEN TO PROSPECT AVE) $8.00 NA $7.60 $8.00 NA $16.20 $39.80 16.2.04 WILLE ST PARKING LOT $34.00 NA $46.80 $39.60 NA $312.00 $432.40 16.2.06 EVERGREEN CENTER ISLANDS $18.72 $422.00 $32.66 $43.00 $198.42 $224.00 $938.80 16.2.10 CENTER ISLAND AT HI LUSI AND PROSPECT AVE $26.50 NA $46.85 $62.00 NA $172.00 $307.35 16.1.04 BEHIND 315 WE GO TRAIL AROUND GENERATOR $46.80 NA $79.80 $68.00 NA $262.30 $456.90 16.1.03 CENTRAL ROAD (S. SIDE PROSPECT AV TO BUSSE RD $32.90 $43562.00 $48.00 $64.24 $698.70 $847.30 $6,253.14 17.0.01 LANCASTER CENTER ISLAND AT CENTRAL $18.00 $68.60 $22.00 $18.66 $14.56 $72.00 $213.82 17.0.03 WAVERLY CENTER ISLAND AT CENTRAL $15.40 $68.40 $22.00 $29.80 $14.00 $72.50 $222.10 17.0.02 WELL #4 (117 N. Waverly) $42.00 $412.00 $72.88 $98.60 $78.22 $512.00 $19215.70 17.0.07 PUBLIC WORKS AND EMERGENCY OPERATIONS $13398.00 CENTER 1700 W. Central Rd. G,RAND TOTAL FOR 2020:1 $103324.57 $1 782.32 $529953.63 $2 198.00 $239067.18 $718.40 $13,035.22 $822.00 $79016.50 $13 569.16 $87,168.90 $209487.88 ' $193,566.00 PERCENTAGE INCREASE FROM 2020 y,00/ GRAND TOTAL FOR 2021:$1971 asa. FOR THE 2021 SEASON: COMBINED GRAND TOTAL OF YEARS 2020 AND 20211.$3913004m00 Contractor Cornerstone Partners Horticultural Services Company Address:_ P.O. Box 745, St. Charles, IL 60174 mark the envelope "Proposal for Landscape Maintenance Contract" Please return all completed Proposal Sheets, Phone: (630) 482-9950 x 701 -9:\My Drive\Clients\Prospective Clients\Village of Mount Prospect (JS)\Maintenance\2020 - 2021, 2022\CPHort Submittal Documents\CPHort LMC RFP 2020 010920 BID SHEET 2020-2021, 2022 B A+B BID SHEET PAGE 6OF6 2020-2021 LANDSCAPE MAINTENANCE CONTRACT ***Note - All bid prices are to include the total cost of that activity for entire 9 -month contract period Page 6of6 Fax: (630) 482-9952 Signed b) James F. Turcan, CLT Date: 1/29/2020 Public Works VILLAGE OF MOUNT PROSPECT 1700 West Central Mount Propsect, IL, 60056 G:\My Drive\Clients\Prospective Clients\Village of Mount Prospect (JS)\Maintenance\2020 - 2021, 2022\CPHort Submittal Documents\CPHort LMC RFP 2020 010920 BID SHEET 2020-2021, 2022 TURF FERT ALL THR F SPRING TURF FALL AND SPCIFIED GRAND SITE # SITE LOCATIONS CLEANUP MOWING MULCH CLEANUP HERBICIDE MAINTCE TOTAL Fax: (630) 482-9952 Signed b) James F. Turcan, CLT Date: 1/29/2020 Public Works VILLAGE OF MOUNT PROSPECT 1700 West Central Mount Propsect, IL, 60056 G:\My Drive\Clients\Prospective Clients\Village of Mount Prospect (JS)\Maintenance\2020 - 2021, 2022\CPHort Submittal Documents\CPHort LMC RFP 2020 010920 BID SHEET 2020-2021, 2022 k,,.URNERSTON'E P.A,RTNERz:) �f �I .III Horticuftu''raC Services Comyany We have the honor of serving a diverse group of clientele comprised of Public Works Managers, Grounds Management Departments, and Engineers. Some of which include: }N✓ / /y l � % � id � / !� / dip f'r�r //�, �' �// /`„�irr, J ,. i r� � rL,,:,y✓ mmw �� / J,��,a� P.O. Box #745 •Saint Charles, IL 60174 P (630) 482-9950 F (630) 482-9952 www.CPHort.com Joe Schutzius Account Manager (630) 482-9950 x 704 JoeS@CPHort.com I SO village of'Mount, Prospect Public'Works Request for Proposals for Landscape Maintenance Contract 2020=zO,21 Proposal due date: January, 30, 2020 . . . . . ..................................................... . ......... o I AL Section Page Table of Contents i Proposal Packet Information 2 Instructions to Proposers, (Appendix 1) 6 Specifications 10 General Conditions 18, Proposal Form - Exhibit A 24 Proposal Form 28 Affidavit — Proposal Certification or 32 Proposal Security 34 Performance Bond 36 Proposal Sheet(s) 39 Pricing Sheets 41 Contract — Exhibit B 47 m''T FT il Ak iq piIIII:' 11111111111111 MOM= IiIL 1 11 0- 11119 PROJECT SCOPE The Contractor shall provide, at a minimum, the following, work ii Ip WALA M a MrM No ap Contrac,t, shall be in effect beginnIng March 1, 2,020 and shall remain in effect until December 31 2021 , unless terminated by either party under the conditions specified in Section 10, Contract Termination. All awards are subject t'o future! funding and budget approval bfy the Board of' Trustees. Should the the Village provide as much notice as possible contract be terminated due to lack of funds,, and as soon as possible. MAIIL I NMM The Village will, hold a pre -proposal conTerence to answer any, questions concerning this project. The meeting will, be held on Monday, January 116,2020 at 10:00arn, at the Village of Mount Prospect, Public Works Department, 1700W. Central Rd., Mount Prospect, IL 600,56. All contractors wishing to submit a proposal are required to attend the pre -proposal conference. If a contractor does not attend the mandatory pre -proposal conference and' later submits a proposal, the proposal will'not, be opened, read or considered. Proposals to provide Landscape Maintenance Contract services must be received in the Mount Prospect Public Works Facility, 1700 West, Central Road, Mount Prospect, Illinois 60056,, no later than 1:00 p.m,. on January 30, 2020. Proposals arriving after that time will not be accepted., Mailed Proposals, which are delivered afterthe: specified hour, will not be accepted regardless of postmarked time on the envelope. Electronic, mail (email) and'/or facsimile transmitted Proposals will lnot be accepted. The proposal must be delivered in a sealed envelope to the Village Hall and marked to the, attention of "Dave Hull". The proposal must be clearly marked: "Sealed Proposal — Village of Mount Prospect 'Landscape Maintenance Contract" with the Proposal call number if any), rid the date of the Proposal opening. No proposal Will be cons,idered unless K 'I's submitted on the proposal form, Exhibit A, included in this Proposal packet. The proposal must be typewritten or legibly, completed in ink. Any erasures or revisions in, the proposal must be initialed by, the person signing the proposal. Should a proposer wish to qualify his, Proposal or mal special stipulations thereto, such qualifications or stipulations shall be stated on standardletter size sheets, of paper, separate from the proposal form, but included within the sealed proposal. It will, be, the sole responsibility of the proposer to ensure that, his or her Proposal reaches the Mount Prospect Public Works Facility on or before the deadline for Proposal submissions, set forth above. Any Proposal that is not sealed or marked as, specified in the requirements for submitting a Proposal will be disqualified from the proposal process. To be entitled to consideration, Proposals, must be submitted in accordance with this Notice to Proposers and the "Village of Mount Prospect Instructions to Proposers" (Appendix 1), and on the Proposal Form (Exhibit A). In addition, proposers must be licensed to do, business in the Village of Mount Prospect, and must furnish satisfactory evidence of their professional experience and ability to meet the performance requirements of the Landscape Maintenance Contract (Exhibit B). The Village of Mount Prospect will be the sole interpreter of' all Proposal documents, and reserves the right to make its own assessment of Proposals received; to reject any and all Proposals, to waive irregularities and technicalities in the Proposals; to further negotiate details of the contract with the low proposer after awardof the contract and award the contract bayed upon its cons Ideration of the following criteria as well as relevant statutory provisions,-. a) Lowest responsible proposer., b) The ability, capacity, and skill ofthe proposer to perform the contract to provide the service required. c) Whether the proposer can perform the contract or provide the service promptly, or within the time specified, without delay or interference. d) The character, integrity, reputation,judgment, experienc,e, and efficiency of the proposer. e) The: quality of performance of previous contracts. f) The previous and existing compliance by the, proposer with laws and ordinances, relating to thecontract. g) The sufficiency of the financial resources and ability of the proposer -to perform the contract and provide the service. I ) The ability ofthe proposer to 'provide future maintenance and service. i) The number and scope of conditions afta to the Proposal. j) Whether the proposer has a place of business in, the Village. k) Responsiveness to the exact requirements of the invitation to Proposal. 1) Ability to work cooperatively with the Village and its staff. Past records of the proposer's transactions with the Village or with other entities as evidence of the proposer's responsibility, character, integrity, reputation, judgment, 'experienceffi , eciency and cooperativeness. n) Such other.factors as would be in the best interest of the Village and its operations. as it deems o) The Village of Mount, Prospect may make such 'inspections, necessary, including the right to, inspect all proposer worksites related, to the Proposal. 5. CONTRACT The specifi cations and terms for award of this contract include: all of those set forth in t's Not,ice to Proposer, the Instructions to Proposer (Appendix 1), the Proposal Form (ExhIbit A), the Spezificatin s, the neral Conditions, the Proposal Form, the Affidavit — Proposal Certification Form, the Proposal Security Form, the Page [ 4 Proposal Sheet and Landscape Mintra ance Contract (Exhibit B). The, successful proposer will be required to execute the Landscape Maintenance Gontraict for the duration specified in that contract and the successful proposer's submitted Proposal Form will be attached to and incorporated into that Contract. 9mm 4304,218 .MZM] I * W MATO Mola J, 2 ; j Z 191 Ib U , " UIZI To be entitled to consideration, Proposals must be made in accordarice with the following i n stru ct ion s -. 1. "The Village of Mount Prospect reserves the right to red ect any or all Proposals, or any part thereof, or, to accept, any Proposal orany part thereof, or to waive any information in any Proposal when, it its opinion, the best interest of the Village will beserved by such action. 2. Proposers may withdraw or cancel their Proposal, in written, form, at any time prior to the advertised Proposal opening time. Any Proposal submitted will be binding for 90 calendar days after the date of Proposal opening. No plea of ignorance by the proposer as to the conditions that exist or that may- exist hereafter as a result of failure or, omission, on the part of the proposer to make the necessary examinations an investigations will be accepted as a bas isfor varying the requirements of the Village, orthe compensation, to the proposer. I Proposals must be signed by an authorized official of the organization submitting the Proposal with the, name of the official and his/her title typed below the signature. 4. All proposers must submit the following information on, or before the deadline for Proposal submitta[: (a) the location of the proposer's permanent place of business; ,(b) evidence of the ability to provide an efficient and adequate plan for executing the services requested; and (c) any additional evidence tending to show that the proposer is prepared adequately to fulfill the contract. 5. Proposers shall include with their Proposal, on a separate attachment to the Proposal, the namf thr1 references, regarding their qualifications by experience, ability, es oee (3) personnel and equipment, to perform the services required by' the 'Proposal specifications. The references must include corripany name, address, contact person and telephone number. The Village reserves the right to reject Proposals not accompanied by the required references. 6. All Proposers agree that a complete background investigation of the principals of the proposer and all employees who, will perform the required services on, behalf of the proposer, will be made.Proposer's agree to cooperate with the appropriate Village personnel to, supply all the necessary information to complete the background inquiries. The Village, at its complete discretion, may disqualify any Proposer,, including a low Proposer, and may void any contract previously entered: into based - upon its background investigation. 7. No Proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the Village upon any debt or contract,, or that is,, adefaalt er, as surety or otherwise, upon any obligation to the Village or has failed to perform faithfully any, previous contractwith the Vil,lage within two (2) years prior to the date of the invitation to Proposal. 8. All Proposal submittals must include a signed Proposal Certification Form (copy attached) certifying non -collusion in, the Proposal,, and that the proposer is in compliance with Sections, 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and bid rigging (720 ILCS, 5/3,3E-3 and 5/33E-4)2 compliance with the Illinois, Drug Free Workplace Act (30 ILCS 580/1 et seq.; that it is not del'inquent in the payment of taxes (65 I 5/11-42.1); and that It has a, written, sexual 'harassment policy in place in full with, the Illinois Human Rights, Act (775 ILCS 5/2-105, as amended). 9. Any proposerin doubt, as to the correct meaning of any part of the Specifications or other ProposaI document's may submit a written request for interpretation, to the Village, as provided in the Specifications. Proposers will acknowledge receipt of any addendum issued by so, noting on the Proposal Sheet. 10. Prices shall be provided for each service required to be performed under the contract. 11. All equipment and material Proposal shall, be in accordance with, all applicable federal, state and local, laws, rules and regulations in effect at the time of the Proposal. 12. Proposals will be considered, on equipment or material complying substantially with the specifications, provided each deviation is stated and the substitution is described, including technical data when applicable, in,, a letter attached to the Proposal. The Village reserves the right to determine whether, such substitutions or deviations are within the intent of the specifications and will reasonably meet the service requirements of the applicable Village Department. Brand names which may be mentioned in the specifications do notindirate a preference and are used 'only as a reference to the type and quality of materials or equipment desired. 13. The brand name and/or manufacturer of each item, proposed must be clearly stated. Guarantee and/or warranty information must be, included with this Propil. 14. Unless otherwise directed by the Specifications,, all materials, equipment and services provided will meet standards or requirements which would normally be anticipated in common practice. The proposer guarantees that all applicable federal, state and local laws, including the federal Occupational Safety and Health Act ("OSHA"), are being complied with in connection with the Proposal and any resultant contract or purchase by the Village. 15. All, municipal, county, and State of Illinois s,,ales taxes and federal, excise taxes, which are NOT applicable to sales, to the Village of Mount Prospect, must be excluded from Proposal prices. 16. Prices shall be stated in units when applicable and quotation made on each, it separately. In case of conflict, unit price shall govern. 17. Proposers must be sure to specify any terms ,which they, wish to offr in the space provided. Cash discounts will be deducted from the base Proposal in determining the low proposer. 18. A bid deposit, in the amount of five hundred dollars ($500.00), payable to the Village, is required, unless otherwise stated in the proposal package. The deposit must be in the form of a bid bond, certified check, or a bank cashier's check- All bid performance deposit checks will be retained by the Village until the proposal award is made,11 at which time the checks will be promptly returned to the unsuccessful propilosers. The bid performance deposit check ofthe successful proposer will be retained until all requirements have been satisfied and proof of insurance coverage is, provided. 19. In case, of default by the proposer, the Village may procure the, services from other sources and may deduct the cost of such services from the unpaid balance due the proposer, or may collect against the, bond or surety for excess costs so paid, and the prices paid by the Village shall be considered the prevailing market price at the time such purCrhase is made. 20. The proposer shall hold the Village, its officers, employees and'agents, harmless from liability of any nature or kind on account of 'the Village I s use of a",ny copyrighted or, uncopyrighted composition, trade secrets, secret process, proprietary rights, patented or unpatented invention, article or appliance furnished or used under the Proposal specifications. 21. The successful proposer is specifically denied the right of using in any form or medium the name of 'the Village for any advertising, promotion or reference unless express written permission, is granted by, the Village. 22. The opaque envelope containing the proposal shall be marked plainly, "PROPOSAL for LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021".(See also Notice to Proposers requirements). 23. The propose is submittal shall include the completed Proposal Form. The Village will strictly hold the proposer to the terms of the Proposal Form. The Proposal Form must be executed person having the legal right ,and authority to bind the proposer. Questions about this Request for Proposals sho,uld be d"Irected to: LANDSCAPE MAINTENANCE COAT 2020 - 2021 Dave Hull, Forestry/Grounds Superintendent Mount Prospect Public Works Department 1700 West Central Road Mount Prospect, Illinois 60056 Phone- 847.87 0.5640 Ernaill-. d'hull@mountpr,o,spect.org A= ... . ......... 1. All sites are located within the village of Mount, Prospect,. 2. The Contractor shall consult with the Public Works Director, or authorized representative, concerning the details and scheduling ofthe work contemplated herein, and shall be governed by the decisions of said Director or authorized representative. 3. All, work must be completed to the satisfaction of the Director of Public Works or authorized representative, and any question as to proper procedures will be resolved by same. Contractor shall not sublet any part of this contract to a subcontractor without prior approval by Director of Public Works, submission of'proof of insurance as specified in "Insurance and Security Deposits," detailed later in these specifications, and submission of Village of Mount Prospect contractor's license. If a, subcontractor is authorized, the Village shall not release Final Payment to the general contractor until the Village receives a Final Waiver of Lien from both the, subcontractor and the general subcontractor. 5. All vehicles and equipment shall, be clearly marked with company name., Equipment owned by a subcontractor must be, identified with the name of the general contractor. 6. Examination of Site -,Contractors shall inform themselves of all the conditions under which the, work, is, to be performed concerning the site of the work, the obstaicles 'which m encountered, and all other relevant matters concerning the work to be performed under this contract. 7. Upon request a qualified Village representative will accompany, the contractor to the work areas, for means of further clarification of methods and procedures. & The contractor to whew a contract is, awarded will not be allowed any extra compensation by reason of any such matters or things concerning which the contractor did not inform, hire self prior, to submission of proposal. The successful Contractor must employ, so far, as possible, such methods and means in the carrying, out of hs work as will not cause any interruption or interference with any other contractor. 9. Year oneof this contract is expected to be awarded on February 18, 2020 so the work can 'begin on March 1, 2020, and shall continue until December 31, 20 0,, unless the contract is terminated as specified in the Forfeiture Clause. 10. Contractor shall submit a, weekly maintenance report for each site on form to be provided by the Village,, detailing the work that was accomplished. Contractor shall also 1,11st on this, report any dead, diseased or insect infested trees, shrubs, perennials, or ground cover observed at each, site as, well, as any watering needs, / problems. Weekly reports shall be faxed, emailed, or dropped off to the Grounds Foreman no later than 3:30pm on the Monday following each work week (or Tuesday, if Monday is a holiday). Backdated reports, will not be accepted', nor will payment be authorized for weeks for which the required reports were not received. Weekly inspections of contract areas will 'be performed by Public'Works personnel upon receipt of these reports. In addition, equipment being used may be inspected at any time by the Director of Public Works or, his authorized representative. All work must be completed to the satisfaction of the Director of Public Works or authorized representative, and any questions as, to proper procedures or quality of workmanship will be resolved by same. Contractors should be aware that the Vr'k illage will not: on any wountil the detailed maintenance report is reviewed and invoice submitted. At that time, the invoice will be ,checked for accuracy and each individual site will be inspected for compliance with, specifications. If deficiencies are found, Contractor will be given a list of such deficiencies and payment of the applicable invoice will be withheld until the deficiencies are corrected'. 11. In the case that the contractor fails to meet the specifications and the Village needs to intervene to perform work that is required inthe specifi cations, the Village will chargeback its time for service in accordance with the most current Equipment and Labor Rate Charges as set by the Village,. 12. Contractor is requested tosubmit,proposal price quotes sea eparately on ch of the areas listed on the proposal sheets. It is our intention to have as many areas maintainedunder this contract as availabile funds permit., In the event that 'prices are higher than anticipated and funds will not permit contractual maintenance of all areas, we: will eliminate areas from the contract, or will delete selected pay items, as necessary. 13. It is possible that, during the course of the, contract,, certain areas might need to be eliminated from the list due to construction or other reasons,. Also, the Villa,ge reserves the right to temporarily discontinue services during, period's wherisnow i s o n the: ground. 14. It should be noted that bosh ling Park contains a Butterfly Garden to be planted and maintained: by the Garden Club of Mount Prospect. All contractors, shall be advised that none of their employees,, shall be allowed to perform any work within the Butterfly Garden, especially the application of pesticides. 15. Billings for service will be accepted on a monthly basis after March 2020, for all, work performed under this, contract. Payment, will be determined in the following manner: For each site, the total quoted annual maintenance cost for all Pay Items assigned at that site will be divided into nine equal monthly payments. It should be noted that nine equal payments does, not necessarily indicate the cost of services received for that time frame. 16. The contractor is required to return phone calls within, a 24 (twenty four) hour period. If called on a Friday, he/she shall be given until 12:00 noon the following Monday to return the call (or Tuesday, if Monday is, a holiday). 1, 7. The Village holds Speci al Eve nts at variou s locations th roughout the Vi I lag e a rid the specified maintenance for those sites should becompleted prior to, the event in such a manner as not to impede the set up of the event and to provide the most pristine conditions for the event. These events,, are to include, but may not be limited to, Irish Fest in April,, Open House at the, Public Works Building in May,, Fourth of July Parade down Prospect Avenue, Block Party in the Civic Block downtown in July, Open use at the Public Safety Building, in September, Oktoberfest in October, and the Christmas Tree Lighting Ceremony in November. lqiDr*nq Clean -UK) Before regular seasonal 'maintenance begins, a complete and thorough Spring clean-up of the sites, will be done no later than April 1, 20,20 (weather permitting). The purpose of the spring clean-up is to prepare the grounds for regular mowing and to remove debris, that has accumulated over the winter from the turf areas, flower beds, shrub beds and tree rings, building borders, etc. This is to include the raking of any leaves on the grounds and the picking up such items to include, IF but not limited to, paper,, branches, bottles, cans, cigarette butts etc. Additionally, any perennials whose: foliage still remains shall be cut to with in 6 " of the ground. All debris generated from the spring clean-up is to be collected and leg ally disposed of'off site by the Contractor. Page 111 Beginning March 1, 2020, litter clean-up shall begin. All litter shall be removed at least weekly from each site. Litter shall include all diebris, including, but not 11mited to cigarette butts,, paper,, cans, bottles etc. All litter shall be removed and legally disposed off-site, including litter onturf, in planting beds,, in tree grates, in paved areas and caught within plants. Turf Mow" A) Turf at all assign sites shall' be, mowed at least on every seven days unless otherwise directed by the Director of Public, Works or authorized representative, starting the week of April 1, 2020, or whenever, the grass reaches 4" in height; whichever comes first. During drought periods when turf is, not actively growing, the village reserves the right to direct contractor to decrease mowing frequency. If the contractor makes the decision not to mow without approval from the Director of Public Works or his authorized representative, the prorated amount of the locations not mowed will be reduced from the next applicable invoice. B) Prior to beginning this contract, contractor shall be req uir d to notify Public Works of the days they will perform the work arid what locat'lons will be done on what days. C) All debris to include, but not lim,itedto paper, 'cans, bottles, twigs, rocks, concrete chunks, and limbs plus any foreign material that would interfere, with mowing, shall be removed by the successful contractor prior to any work starting on each visit to the site, including shrub beds., Contractor may dispose of rocks and concrete chunks in dumpster on east side of Public Works garage near overhead door., D) if contractor encounters large downed limbs or trees in turf areas, he shall, be required to notify the Public Works Department so that a crew, can be dispatched t,o remove them. E) All mowing equipment should be kept in good condition with blades and cuffing edges kept sharp, in order to prevent tears, to grass blades. F) All improved turf shall be cut 3" — 3 1/2" high, in cooll weather, and .3, 1/211 — 41" high during drought periods; however the Village reserves the right, to adjust the preferred mowing height Kdestred. G) Clippings shall remain at all locations,, as long as there are no; clumps or piles left on the turf area., In the case that clumps are present,, the, contractor will be responsible for removing them., H), Trimming around all structures„ trees, shrubs, and flowerbeds is to be completed during every visit to the site and shall be at the same height as adjacent mower cut. 1) Extreme care must be taken to avoid hitting trees or shrubs with mowers. J) When cutting mounds or uneven, areas, exercise caution to avoid scalping ofturf. K) In improved turf areas,, all sidewalk -turf edges shall be edged with an edger at least once, every three weeks. L) In turf areas, grass, and weeds growing 'in sidewalk areas shall, be removed during each mowing. Page 112 M) Mow all areas so clippings, are blown away from streets, adjacent, buildings, beds, and add itional true to res such as fe aces, walls, site fern it re. At the Water Tower, d i rest cl i ppings from the legs of the Water Tower. (Any clippings that, are on the mater Towerlegs must be manually removed). N) Any grass clippings,whi,ch fall onto paved surfaces shall be removed the same day, 01) At Well #5, Wel 1 #16, Wel 1 #17 , a nd the Wate r, Tawer, any g rass clippi ngs, which fal I onto the concrete pads or stIck to the legs of the water tower or, sides of the water tanks shall be removed the same day. Be sure all grass has, been removed from bottom of the Water Tower legs where bolts are located. P) There is a possibility that in some of the contract areas,, small sections of sod or seed will be replaced by Public Works during the course of the contract. In these cases, it, shall be the contractor"s responsibility to avoid mowing the new sod or seed until it is established. Once the seed or sod has become established it shall then be the contractor's responsibility to resume mowing. 'Newly seeded or sodded areas shall not be, skipped more than three times. Q) Scrub trees that grow at the edge of the ballast rock along the Railroad right-of-way shall be removed or trimmed before they are 6" high. Use caution when trimming or mowing this area to avoid throwing rocks. Paved Areas All weeds growing up through the sidewalks orray paved areas shall be removed weekly by either spraying with a herbicide, (approved' in advance by the Director of Public 'Works or authorized representative) or by hand pulling making sure to get the root of the plant. Tree Grates All tree grates in sidewalks shall be checked at least on a month to assure pea gravel or sand is level with top of grate, and rates are properly seated in frames. A) If pea gravel or sand only needs to be added then the grate must be cleaned off after the addition of pea gravel or sand. The Village shall supply any necessary pea gravel or sand. B) If the tree grate needs to be leveled then the, tree grate must be removed, the frame shall be cleaned off, the, grate reset, pea gravel or sand shall be added, and then the grate shall be cleaned off. The Village shall supply any necessary pea gravel or sand. C) All tree grates shall be kept weed free by either hand pulling or by use of herbicides (approved by the Director of'Public Works or his authorized representative). D) All trerates sh.a,ll be kept free of litter and other debris. Plantingl3ed and Tree Ri,n_q int nano inclinMulchin A) Bed edges shall be cut and maintained a minimum of two (2) times during the season to maintain a neat appearance. All edge faces are to be cut vertical to the turf edge® All cuttings, and excess soil must be removed from the site, and are not allowed to, be incorporated 0 tnto the existing soil. In addition to edging, all planting beds and tree rings shall be mulched as follows: rt'3) Between March 15 and May 15, existing mulch should be raked or forked to loosen mulch, pre- emergerit should then be applied, and finally additional mulch shall be added as needed, so that, the final mulch layer is 3 inches in depth. Mulch shall be kept at least 6" from the trunks of trees, and shall not contact the base of shrub,, perennilal, or grourid cover plants. At no time shall mulch be added over perennial plants that have started growing or are fully grown, but if perennials have not yet emerged, a light coating of mulch may be applied. C) Additionally, at sites where the existing mulch lay,er or soil has been built up to excessive depths from repeated edging in the past, the excess soil and mulch shall be removed and the mulch layer reshaped asspeclified above. D) All debris from edging or shaping beds shall be removed from the site, but, they may be disposed of in the Public Works dumpster after notifying the Grounds, Foreman., E) The mulch shall be provided by the, Village, to be picked up by the Contractor at the Public Works Facility., Hours when mulch may be picked up areMorid ay through Friday, lam — 3pm. With, prior arrangement, the Village will load the mulch for the contractor. F) The Contractor shall maintain a weed free environment In all shrub beds, groundcover beds, tree ring areas, and annual beds. Except for the required pre -emergent treatments, the Contractor may use hand -puffing or chemicals (spray or dry, as approved by the Public Works Director or authorized reprint ti to achieve a weed farce i ee bed envronment. All other things being equal between products, the Village will generally give preference to the less, toxic product. Pre-Emernent Herbicide: Two applications shall, be, required in all shrub beds/tree rings. (However, note that pre -emergent herbicides shall not be applied in spring to beds scheduled for, annual flr plantings). The first application shall be made in late winter / early spring before summer annual weeds germinate. The second application shall be in August before winter annual weeds germinate. All pre -emergent herbicides shall be labeled as appropriate for existing plant materials. The herbicide shall be watered in within the time period specified on the label, unless sufficient rainfall occurs in that time period to properly incorporate the herbicide. Post -Emergent Herbicide: Use of post -emergent herbicide in shrub beds, as opposed to manual removal of weeds, shall be at contractor's option. If herbicides are used, 5 & 4 application shall be made as needed to pirovide a weed- T , ree environment using a suitable post -emergent herbicide, Extra care shall be taken so as not to injure desirable plantings, including thin -barked trees. Aeration This item shall consist of the aeration of the turf at specific sites and will be done once during the month of September. Core! aeration shall have a minimum core depth of three (3) inches, or deeper depending on the ground conditions,, at the time of the aeration. The sites are, to include: Village Hall, Public Safety, Public, Works, Mo,ehling Park, and the Train Station. (All plugs to be removed from the site and legally disposed except at the Public Works Facility). For paymentpurposes the cost of aeration shall be included in the "All Other Specified Maintenance' prices on the bid sheet, for the sites affected. ,Slit Seems At the Village Hallonly, turf 'in the Founders Plaza east of the building will need slit -seeding as follows: Contractor shall slit seed with 100% Kentuicky Bluegrass (Village to provide). Deposit Page 114 seed approximately 1/4 " -' deep. Seed is to be applied at 4lbs. per 1000 squarefeet. (Make, 2 passes with the second pass perpendicular tothe first pass. For each pass use 1/2the final rate.) Estimated total of area to be slit seeded is 5,130 square feet. Slit seeding shall be done during September after aeration. Note that the Village will mark all sprinkler heads in turf area in advance with flags and paint. Fall Circ A complete and thorough Fall clean-up of the, sites willbe done at the end of the growing season; timing to be determined'by the Director of Public, Works or authorized representative. The purpose of the fall clean-up is to rid the sites of leases and debris that have accumulated in order to minimize the chance of turf smothering or plant disease over the winten Additionally, contractor shall be required to completely remove all annual flower plants (and rake soil smooth thereafter' and selected perennial foliage upon direction of' the Director of Public Works or authorized representativie. Contractor shall be responsible for removal and legal disposal ofSII debris, annual plants and leaves,, at no additional cost to the Village, When mowing in the Fall, the contractor, is allowed to mulch leaves, as long as the result is still a clean site!. If the leaf drop is heavy, the Village reserves the right to require that the leaves be rem,oved before or after mowing. Turf Fertilinti onWeed, Control Applications This item hall include fertilization and'; weed control in turf at all sites, according to the schedule listed below (exact timing to be determined by weather conditions and as directed by the Director of Public Works or authorized representative). Early Spring_Application flate April / early May before crabgrass gerre inate Fertilizer at 1 1b. N/1 0,00 sq. ft. (5-0-1 NPK ratio or approved equal) Pre -emergent crabgrass control Mid -Summer Apolicatiori (mid-June, to, be applied to all turf sites except for sites which are not irrigated.) • Broadleaf Post -Emergent Selective Herbicide (combination product) • Fertilizer at .75, 1b. N/1000 sq. ft. (5-0-1 NPK ratio or approved equal) Early Fall Application (Late September) * Broadleaf Post Emergent Selective Herbicide (combination product), I 6 Fertilizer at 1 I. N/1 000 sq. ft. (1 -0-1 IK ratio or approved equal) Additional Applications at, spe- jfic sites (Late, March, Latile April, Late May, and Mid -July), 0 Four additional, applications of Broadleaf post -emergent to turf areas are required at specific sites weather permitting. These Sites include: Police Station, V'01111age Hall, Train Station, Water Tower, Moehling Park, Fire Station #12, Fire Station #14, Firestation on Rand, Public Works,,. All fertilizer and herbicide products shall be approved in advance by Director of Public'Works or authorized representative. All other things being, equal between various products, the Village will generally give, preference to the less toxic product., No, products containing divaba shall be, used. During drought conditions,, do; not apply herbicides, to un -irrigated sites without prior consultation with, and, approval from, the Director of Public Works or authorized representative. Prune Shrubs/Ground Covers This item shall consist of the complete pruning and trimming of all shrubs and ground covers. This is to be done in such a manner as to encourage proper natural form and healthy growth of all plant material. Pruning shall be performed as needed and/or as directed by the Director of Pu,blic'works or authorized representative. Objectivesshall, be to keep plants free of deadwood, rubbing branches and suckers, to keep plants from obstructing sidewalks or other paved areas, to maintain uniformity between plants of'the same, species,, and in sight triangle: areas, to keep plant h1efight from exceeding 30 inches (or, lower if detailed below). Branches being pruned shall be selectively han,d'-pruned with sharp clean bypass pruners, back to, appropriately -sized lateral branches. No stubs or flush cuts, will": be allowed. Pruning shall be performed in accordance with the most, recent version of AIS SIA300 Standards (Standard Practices for Tree, Shruband Other Woody Plant Maintenance). Shearing shall not be allowed on any plants, with the exception of the following: Streetsc, Alpine Currant hedges, (gradually allow to, increase in height up to 30M.) Euonymus forturn ei coloratus (maintain at approximately 12" in height). East and West Fragrant Sumacin both lots, bordering Northwest Highway exits Commuter Lots (maintain tappproximatel24"in height) Esu onymus forte nei coloratus in both beds at east lend of West Lot (maintain at approximately 12" in height) Privets along Northwest Highway (Note that shearing is expected on privets whenever they begin blocking the stall numbers; gradually allow to increase in height up to 30". A mint mum of twice per season) Alpine Currants at NW corner of East Commuter Lot and SW corner of East Commuter Lot near bungalow (maintain at approximately 12" in height) q Maple Street Lot - Privets along edge of lot (Note 'that shearing is expected on pr I ive:ts whe never they beg in bloc ng the sta I I numbers- g rad u ly allow to increase in height up to 30W in,im,um, of twice per season. One shearing must be done in late June before the Independence Day parade) Busse Park*LM Lot- Streetsc Fire Station # 12 - Privets along Northwest Highway . Maintain these shrubs approximately 36" in height) Euonymus, fortune co,lorat,us at 104 E. Northwest Highway (on Emerson) (maintain at approximately 1210 height) Honeysuckles along South & West, property lines to keep pavement clear At Fi re Station, #12 , keep yews below windows by selective prun i ng not shearing) Perenn"I'all Fol Contractor sha,ll be required trernove, any or all dead perennial -foliage as directed by Director of Public Works or authorized representative. Most perennial plants will likely need foliage, removed' o,nly once, i n I ate Fa I I ,after fol i age has turned brown. Some plants wi I I be allowed to retain some or all foliage through the winter such as Ornamental Grasses,, which shall be cut back in the spring to a height of 12 inches, and Russian Sage which shall be cut back in the spring to remove deadwood. In general, perennials will have different, height requirements when it comes, to winterization, and Public Works will provide a list with specific direction regarding the height requirements. . . . . . . ..... ..... . .... Hours of`'Work� — Village code states that no work shall bedone on Sundays or Molidays, or any day beforeafter 7: 00 No vehicles of any kind shall be placed,, parkedl or operated upon or over any sodded areas at ,any time except as authorized by the, Public Works Director or authorized representative, Schools - Around schools, Contractor is, requestedto schedule work so as to mini'mize conflicts with regularly sicheduled school, buses and school related traffic, especially at the beginning and ending of the school day. It is preferred that work is scheduled: on days when school is not in session, if possible, as long as other deadlines contained within these specifications are met. Obstruction of Streets and Right -o The Contractor shall arrange to keep sidewalks open for traffic, when possible, and block portions of the streets only when absolutely necessary. The Contractor shall schedule work,, so that the public may have the use of the streets a, maximum amount of time. The Contractor is to erect warning signs, traffic cones), arrow boards and furids hadeqirate barricades, wherever required. Comm u n ications/ P u1b] is Relations — Contractor is required to, notify the Forestry/Grounds ,Superintendent 24 hours in advance of beginning work and to check in daily to report a planned route, progress or work, and problems., Contractor shall at 'I I times endeavor to maintain good relations with the public and respectfully answer questions. Accident Prevention - The Contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all -applicable laws, and ordinances shaIl be strictly observed. Any practice obviously hazardous, in the opinion of the Public Works Director, or authorized representative, shall be immediately discontinued 'by the Contractor upon receipt of instructions from the Pu,blic Works Director, or authorized representative to discontinue such practice., The Contractor shall abide by all EPA and OSHA safety standards and regulations. Dasa Repair of all damage done to sidewalks, driveways, curbs,, streets, fire hydrants, buffalo, boxes, street and traffic signs, light standards or other structures, lawns, all plant material, or any other public or private property during the operations of this contract shall be at the Contractor's expense. Contractor shall be responsible for replacement of all trees, shrubs, perennials, and ground'covers, new sod and established turfareas destroyedby contractor31 s employees and/or equipment., The, Director of Public, Works orhis authorized representative wil] determine the degree of damage. Note that the Contractor i's not authorized to drive equipment onto private property without previou's authorization from, the property owner., Repairs o r repl ac,eme nts sRall 'be accom,plis h as soon as possible, but no later than, sixty (60) days, after the date the damage has occurred. GENERAL CONDITIONS A. Award of Contract: Performance: Pavme,nt The Village will issue a Notice of Award to the successful proposer, advising that it has, been awarded the, contract. Within ten (1 0) business days of delivery of the Notice, of Award,, by personal service or registered or certified U.S. Mail, postage preps aidaid receipt requested, the contractor shall execute the, contract, attached to the Proposal Documents, and furnish the Village with any required bond's and certificate ofinsurance. 2. Upon the Village's receipt of the executed contract,, any required bonds and certificate of insurance, theVillage will issue and send to the contractor a Notice to Proceed, that will, start the performance period. Completion Dates It i s expected th at this contract w,i I I be awarded on February 187 2020 and rem ai n ire effect until December 31, 2021 unless terminated by.either party under the conditions specified in Sectio n 10 , Contract Termin ation. However, if both the Village and the Contractor agree, the contract may be extended for one (1) additional, year at the same proposed prices as the second year. Village will, advise, the Contractor of its wishes by mid-December 2021 for a possIble extension into 2022. If an extension is offered, the contractor will need to inform the'Village of hi's decision no later than December 31 1, of that year. Additionally, if a contract is extended, the Contractor shall then be required to submit each year an updated certificate of insurance,, proof of Mount Prospect business, license or contractor' license and any required bonds., All contract deadlines will 'be one year I ater than those listed for year two. All awards are subject to future funding and budget approval by the Board of Trustees. Should the contract be terminated due to lack of funds, the Village will provide as much notice as possible and as soon as possible. 3. Billings for services will be accepted on a monthly basis for all work performed under this contract. Contractor must also, furnish at a minimum, a monthly report on a form provided by the Village. Payment on any iron bill may be withheld by the Village for work not completed according to prescribed Specifications. In this event Contractor must correct deficiencies at his own ,expense be -fore any, further payment will be ma 4. The Contractor shall submit with each payment request a properly completed Contractor's Affidavit setting out, under oath, the name, address and'amount due or to become due', of Contractor, each subcontractor, vendor, supplier or, other appropriate party included in its, cost', and for every party listed a full or partial waiver of lien,,, as appropriate.Beg inningwith the second payment request, and with each succeeding payment request, the Contractor shall submit Contractors Affidavits and partial waivers of lien for each subcontractor and supplier showing that the amount paid to date to each is,, at least equivalent to the total, value of that subcontractor's work, included on the pr I cuss payment request. If final payment is re,qu,ested', the Contractor shall, submit a properly, completed Contractor is Affidavit setting out, under oath, the name, address and amount due Page] 18 or to become due, of Contractor, each subcontractor, vendor, supplier or other appropriate party included in its cost, and a full and final waiver of lien for the full amount of the Work. The Contractor shall assign over, to the Village all manufacturers' and suppliers' warranties respecting any part of the Work. '7. The Village reserves the right to after the scope of the required services to be performed, add such incidental services as may be necessary and increase or decrease the services to be performed to accord with such changes, including the deduction or cancellation of any one or more, or, the services. Such changes shall not be considered as a waiver of any condition, of the contract nor to invalidate any of the provisions thereof. The performance of the required serv,11ces shall be done under the supervision of the Village's Director of Public Works or his/her designee who shall decide all questions that arise as to the quality and acceptability of materials furnished, services performed, manner of performance, acceptable fulfillment of the contract, compensation and the disputes and mutual rights between contractors under the S,pecifications. 9. If the contractor fails to begin providing the services within the specified time, or falls to perform these servilces, in accordance with the terms of the approved schedule or performs the services in a manner unacceptable to the Village, or if the contractor becomes insolvent or is declared bankrupt, or makes anassignment for the benefit of creditors, or from any other, cause fails to perform the required services in ernanner required by the contract, the Village shall give notice to the contractor and its surety, in writing specifying such failure, delay, neglect, refusal or default, and if the contractor, within a period often (110) calendar days after the giving of such notice, does not proceed in accordance therewith, then, the Village shall have the full power and authority to declare the contract and the contractor in default, and to forfeit the rights of the contractor in the contract. 10. All costs and charges incurred by the Village, 'together with, the cost of performing the required services shall be deducted from any monies due or which may become due to the contractor under the contract. Following any payment due and received, by the Village -from the contrvector' ssurety following default, if the expense so incurred by the, Village is less than the sum paid to the Village by the surety under this contract for the performance of required services during the contract period, the surety shall be entitled to receive the excess difference 'aid to the: Village. When such contractor default costs incurred by the Village exceeds the sumpa,id to the Village for the performance of the, required services under the contract, the contractor- and the surety shall be liable and shall pay, to, the, Village the full cost of such additional expenses. 2. The performance of services under the� contract includes, the furnishing, of all supervi.siion,, labor, materials, toolequipment and incidentals ofevery kind and description necessary,, in accolrd'ance with the contract, documents. 40* 4. Except wherethe Specifications indicate otherwise, tfieVillage is not responsible for providing any tools, equipment or storage under the contract in orderto permit, the com,pletion ofany contractual obligations under the contract. III 6. The contractor shall, at all times have a competent pers on in charge of its work, crew at thejob site to whorn the Village, representative may issue directives. Such person si,hall 'be competent in the English, language. I - I , _7111 IV IV V 0 jK 0 A As 7 4, rM, ne IS the Chicago metropoli'tan areaI. Th,e-bonds and Letter of Credit shall remain effect during the full termlofthe Contract and any extension, thereof. Failure to so provide these bon,ds or Letter of Credit shall result in forfeiture of the bid bond/Lefter of Credit to the Village as liquidated damages and not as a penalty, and t1he termination of th,e! contract and/or withdrawal of the award. rn MO w w ff M 0, all Insurance coverage shall be in the following minimum arrtounts: Limit/ L,imit/ ,,,of'Insurance Ella. Occurrence AggEe!,gatel General" Liability Bodily Injury $1,000,000 $3,0001,00 Property Diam,age $1,000,000 $310OOtOO, Contractual Ins. $'i 1000,000 $3,000,00 Automobile Liability Bodily Injury Property Damage Workers Compensation" EmPloyee Claims Employers Lla,bllity $11)OW0001 $1 1 000ij,004 100010010 $110010, 3POI01 Statutory for Illinois $1,000,000 per acciderO dik ....... ...... OR V 'W 11P w w The contraclor agrees, to d 0 efend and I'd harmlss the M41age from and ag i � ea nst all demands, claims, suits, costs,, expenses, damages and adjustments based upon any infringement ofany patent relating to goods specified in the contract, and' Page 121 on account of the Village'll s use of any copyrighted or uncopyrighted, composition, trade secrets, secret process, proprietary rights,, patented or unpatented invention, article or appliance furnished or used under the proposal Specifications. D. Compliance wfth Laws 1 If, at any time, it shall be found that the person,, firm or corporation to whom the contract has been awarded has, in presenting any, proposal or, proposals, unlawfully colluded with any other party, or parties, then the contract, so awarded shall be null and void, and the consultant and his sureties shall be liable to the Village for all loss or damage which the Village may suffer thereby, and the Village may advertise for new proposals for performance of the required services. 2. The contractor shall, at all times during the life of this contract, observe and abide by all federal, state andloicall'aws which in any way affect the conduct of the work and with all decrees and orders of courts,, or agencies, of' competent jurisdiction. Likewise, said contractor shall be governed by all municipal ordinances and regulations which in any way affect the conduct of the work. The contractor shall 'indemnify and save harmless the Village, Its officers, agents and employees against any claim or liability arising from or used on his violation of any law, ordinance, regulation, decree or, court order. The bidder and contractor, as the successful bidder, shall comply with SII applicable federal, state and local laws, including, but not limited to, the following: a. Proposal Riggin-WRotatiro a. By submitting a proposal,, the contractor certifies that no owner, officer or director is barred from contracting with any unit of state or local government as a result of violating the proposal rigging or proposal rotating provisions contained in 720 ILCA ,5133E-3 & 33E-4. b. Tax Payment. The contractor certifies that it is not delinquent in the payment of any taxes to the Illinois Department of Revenue pursuant, to 65 ILLS 511,142.1 -1. C [uFree -Workplace t, The contractor will comply 'with the . Q19 Ac requirements of the Drug Free Workplace Act if the contract is $6,000 or more, and it has more than 2,4 employees at the time of entering i nto the co retract pu rsuant to 30 1 L 580, et se,q. d Preference to 'Vetere nsAct. The contractor will comply, with the P refe re n ce t o Vete ra, n s Act, 33 0 1 LC S 5 5, e t seq. f. N on- D iscrimi nation. The contractor will comply with the Illinois Public rks Employment discrimination Act, 775 ILCS 10/1, et seq. 9. Equal m loyment Opport ureit y. The contractor will comply with Article 2 of the, Illinois Human Rights Act (775 ILLS 5/2-101, et seq.), including establishment and maintenance of a sexual harassment policy as required by Section 2-105 that will be produced to the Village upon request, and the Rules and Regulations of the Illinois Department of Human rights I including Page 122 the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE, that is a material term of all public contracts, as set. forth in Exhibit B. h. QQ w" th Freedom of Information Act Request. Section 7 of .[Dpliance i I the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/7, applies to public records in the, possession of a party with whom the I Rh 'pillage has contracted. The Village will, have only a very short time from, receipt of a FOIA request to comply with the request and there is a significant amount of work required to process a request including collating and reviewing the information. The bidder/contractor acknowledges the re,quirements of F,01A and agrees, to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in the undersigned's possession, and to provide the requested public records to the, Village within two (2) business days, of the request being made, by the Village. The bidder/contractor agrees, to indemnify and hold harmless the Village from all claims, costs,1, penalties, losses and injuries, (including but not limited to, attorneys fees, other professional fees,, court, costs and/or arbitration or other dispute resolution costs) arising out of or relate rig, to its failure to provide public records to the Village under, the contract. E. Work Guar 1 General Gu Neither partial or final payment, nor any provision, in the contract, nor, partial or entire use of the product./Work embraced in the contract by the Village or the Public shall constitute an acceptance, of work not done in accordance with the contract,, or relieve the contractor of liability in respect, to any express warranties or responsibility for failure to comply with the terms of those contract documents. F. Mwscellaneous Contract Reguirements 1 Contract Alterations. No amendment of a contract shall be valid unless made in writing and signed by tie 'Vill"age President, Village Manager, or their authorized representative. 2. Licenses and Permits. The contractor shall procure at its own expense all the necessary licenses and permits in connection with the work under the contract. 3. lona s-signabilitv. The contractor shall not assign the contract, or any, part thereof, to any other person, firm or corporation without the previous written consent of the Village. Such assignment shall not relieve the contractor, from its obligations or, change the terms of the contract unless agreed by the Village at its sole discretion. 4. All notices required by the contract shall be given, in writi I ng. 5. ,Notices. Taxes. The contractor shall pay all federal, state and local taxes as may be applicable on all, mater4als, labor and services furnished by it under the contract, and the amounts of such taxes shall be included in the unit prices bid, EXH I B IT A (U pon award of contract, to be attached to Land 'sca pe Maintenance Contract as Exhi bit A) Proposal Form Village of Mount Prospect Landscape Miantenance Contract Owner Name: 0-J 01 Add "Vj res s: L\v,'S S a'A Business Name: Business, Address: D 40F Home Phone: co Business Phone'l-r�,:bD This Business is a: ❑ Individual Proprietorship ❑ Joint Venture Partnership Corporation If applicable, give names, addresses, and dates of birth of all partners, officers or directors. , z M "I", M- rAmm Sa+y�s � \�xl�r � 2`�Z�� l��ctc�;,�sRcaA� 1o� Has, theap, licant, business, or member of the business ever had a b>cy' (L'A:�C;rt ..... . . ... p license or contract revoked, suspended or cancelled? Ej "Y E S YNO If yes, explain in full detail on, a separate sheet of paper. Does the business currently hold P liceme or have a contract with any other, municipality for.Laf,�ASC��e,, service? YES NO If' yes, explain 'in full on a separate sheet of paper. Have a,ny complaints against the business been filed with the Illinois Cornmerce Commission, the Office of the Illinois Attorney General, or any other, governmental body! during the period of one year prior to the date of this proposal'? El YES 0 NO If yes, explain in full, on a separate sheet of paper. Please note, the Village reserves the right, to conduct its own search with the Illinois Commerce Commission, the Illinois Attorney General, or, any other governmental body, and may take into consideration any complaints and/or pending complaints made against the business or owner. In submitting this Proposal, Form,requesting award of the Village of Mount ProspectANMer- 1-1figai", Q\0-ac)Act�� ervices Co t,,� ct, I hereby certify that: sc A Qf I wi I I n ot, assign or subcontract Water Meter Services for the Village without prior written approvalof the Corporate Authorities of the Village of Mount Prospect; 2. Neither It nor any person, who will, be working on my behalf, has been, convicted under the laws of Illinois or any other state of an offense which under the laws, of this state would be a felony involving the theft of property, violence to persons, or criminal damage to property. Please note that in the case of person whose last conviction wasmore than two years past', and can demonstrate a compelling showing that he/she: Is nevertheless fit, such person, or operator may be approved by the MlIage Manager If otherwise eligible; 3. 1 am, not, barred by law from contracting with the 'Village because of a conviction for prior violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720, ICS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating)); 4, 1 am not delinquent "in payment of any taxes to the Illinois Department of Revenue pursuant to, Section 11,. .1-1, of the Illinois Municipal Code (65 ILLS 5/11-42. 1 -1) or in any payment, fee or tax owed to the Village, 5. 1 provide a drug free workplace, pursuant to the Drug Free Workplace Act (30 ILCS, 580/1,, et 6. 1 sfial I comply with Article 2 of the I I I i n cis H urna n Rig ht s Act ('77 5 1 LCS 5/2-101 , of and the Rules and Regulations of the Illinois Department of Human Rights, including establishment and maintenance of'a sexual harassment policy, as required by Section 2-105 of that Article and Act 7. 1 shall comply with the Americanswith Disabilities Act; 8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 11,LCS 10/1 et. and 9. All of the information I have provided in thl's, Application has been truthful and given in good faith. I have read', and understand the information provided with thil s Proposal Form, including the Notice to Proposers, Instructions to Proposer, the General Conditions, the Specifications and the Village of Mount Prospect Landscape Maintenance Contract, and agree to abi'dJnr by the condons set forth therein. My signature below indicatesmy acceptance ofall such conditions and my Proposal for, awa rd of the Vi I I ag e of Mo u nt Pros pect La rids ca pe Ma i ntena n ce C ontract. Name of Company Proposal Subrriitted By P o s, iti o n 1 n C o rn p a ny Phone No It 160- Proposer must use theotticial firm name and authorized representative must sign. Page, 126 PROPOSAL FORIL 01 LANDSCAPE MAINTENANCE CONTRACT 2020-202., Village of Mount Prospect Department of "ublic Works F RO M,: Ccg-I .vwb�7 T,,3p (AN(�z , ��, 1: ',!T. \�-, I(> \`,77I (hereinafter called "Proposer") TO: Village of Mount Prospect Public Works Forestry/Grounds 1,700 W. CentrallRoad Mount Prospect, Illinois 60056 (herei'na,fter called "Village" or, "Village of Mount Prospect"" The proposers have famillaAzad' themselves with the services to be performed and probable work conditions required under this Proposal affecting the cost of the performance of the required services and with the Proposal Documents which include: Table of Contents Proposal Packet Information Instructions for Proposers Specifications General Conditions Proposal Form — Exhibit A Proposal Form Affidavit — Proposal Certification Form Proposal Security Proposal Sheet(s) Pricing, Sheets Contract — Exhibit B 4 A Therefore,, the Poser rophereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, and services, (including all utility and transportation services) required to perform the required services, all in accordance with the above listed docuIments. Proposer agrees to perform, all of the required services and provide the equipment and materials, described in the Proposal Documents., Proposer hasproposed on a,ll items and has provided a pri ce for all requested services. The Proposer acknowledgesit understands all, the requested services for which it has submitted a Proposal. The Proposer will complete and provide all labor, equipment, materials and mobilization if ;applicable) to pe rform the required services as 11 ncidenta I to the, fixed item price for each item proposed. In submitting this Proposal, the Proposer understands that the Village reserves the right to add to or subtract from the estimated quantities. The Village intends to award one (1) contract if at all) for the items proposed. If written, notice of award of thl's Proposal is mailed, emalleld or otherwise delivered to the Proposer at any time befo re, th i's Pr p I is withd rawn , th e Pip er ag re es to execute and de I iver the contract in the prescribed form, and furnish payment and performance bonds, or lietter of credit, rid the insurance certificates required by the Proposal'Documents to the Village within ten (10) business, days after, receipt. The Proposer, and as successful proposer/contractor, upon award of the contract, understands and agrees -to the following: 6, 1) The contractoragrees to provide all, required services and items and material to the Village as noted 'in the Proposal Documents and comply with the requirements of the Proposal Documents, 2) The contractor agrees to comply with all] applicable federal and state laws, rules and regulations, and county and municipal ordinances, as described in the General Conditions. All Addenda pertaining to this, project shall be acknowledged by the Proposer in the spaces, provided below: . ... . ...... ... ... Adde,ndium No. Addendum.Date Acknowledgement by Proposer or Authorized Representative 'Date Acknowledged . . ........ E. Failure to acknowledge receipt, as provided above, may be considered suffic'ent grounds for disqualification ofthe proposer and rejection of his/her Proposal submittal. A record of all Addenda and copies of sam,e will be available to all qualified proposers from the Village of Mount, Prospect Public Works Department, 1700 West Central Road, Mount Prospect, Illinois, two (2) days prior to the letting. It shall be the Proposer's responsibility to become fully advised of all Addenda, prior to submitting its Proposal. Upon award of the contract, the Village will send Notice of Award to the successful Proposer, the Proposer must then execute the contract and, provide the required bonds, or letter of credit and certificate of insurance to the Village within ten (10) business days. The Village will then issue, a written Notice to Proceed. Failure to complete the work in the, designated time frame may result in the Director of Public Works withholding compensation due the contractor for failure to complete the said work in the designated time frame, cal,ling the bonds, or taking such other action as may be available. I Security in, the sum of $500.00 US Dollars in form of (check one),-, q1' Proposal Bond Certified Check, Bank Cashier's Check is attached hereto in accordance with the "Instructin sfor Proposers". This Proposal Submittal contains the following-, 11) Proposal Form — Exhibit A 2) Affidavit — Proposal Certification Form 3) Proposal Security 4) Proposal Sheet(s) 5) Pricing Sheets 6) List of Required References and Equipment Immm, Ii Name of Firm/Proposer., C� .0 (Sianature) Title. Date: 2MM., Contact Information: Official, Address'. Telephone: `7CA Email: a-��b� � - CC] �= I -WF - Rage j 30 UM092 "11 10 MM U lfiT&M IL I a1AJ1Lk1_1",:.4 :41 111 a JMI�OOINJII Proposer: .00 C o m p a ny/H rm N a m e: CLOC Lfza Y `7 �3 Address: As a condition ofant ering into a contract with the Village of rho ,urpt Prospect, and under oath and penalty of pedury and possible termination of contract rights and debarment, the undersigned, MLW�2 V - being first d uly sworn on oath, deposes (sole owner, and states that he or she is & partner, J, oi nt ventured, President, Secretary, etc.,), of and Inas the authority to make all (Name of Company) certifications required by -this, affidavit. The undersigned certifies that this Proposal is genuine and not collusive or a sham, that said proposer has, not colluded, conspired, connived or agreed, directly orindirectly, with any proposer or person, to put in a sham Proposal or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement, or collusion, or communication or conference with any person, to, fix the Proposal price element of this Proposal, or of that of any other proposer, or to secure, any advantage against any other proposer or any person interested in the proposed contract. W 0 Section 11 Bid Riming and Rotatiag The undersigned further states that, the firm is not barred from bidding or contracting as a result ofa conviction, for violations of state laws prohibiting bid rigging or bid rotating or any s1mllar offense ofany state of the United States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 7,20 ILCS 5/3,3E-3, 33E-4. Section III [fru q Free Work1glace The undersigned further states that the firm provides a drug free workplace pursuant to the Drug 'Free Workplace Act, 30 1 LCS 5,8,0/1, et seq., and has, to the extent not covered by a collective bargaining agreement that deals with the subject of the Substance Abuse, Prevention in Public Works Projects Act, 820 ILCS, 2,65/1 et seq., a subst ance abuse preventionprogram that, meets or exceeds these requirements of that Act. Section IV Tax Payment The undersigned further states that the firm is not delinquent in payment of any taxes to the 111 in ois Department of Reven ue, i n acro rd an ce with I I I i n ois Comp i led Statues, 65 1 LCS 5/11-42.1. The undersigned understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition, voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil, action. Section V' Sena] rassment P Pursuant to Section 2-105,(A) of the Illinois Human Rights Act,, 775 ILCS 5/2-105 (A)l every party to a public contract must: "Have written sexual harassment policies that shall include, at a minimum, the following i nformation: (1) the illegality of sexual harassment; (11) the definition of sexual harassment, under State law; (111) a description of sexual harassment, utilizing examples; (IV) the vendors internal complaint process Including penalties; (V) the legal recourse, investigative andcomplaint process available through the Department ('of Human Rights) andthe Commission (Human Rights Commission),-, i(VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (111 in ois Human Rig hts Act). " A "public contract" includes: ,,,every contract to which the State, any of its political subdivisions orany municipal corporation isa. party." 775 ILLS 5/1-103 (M) (2 002)1 The and ersign further states that the firm has a written sexual harassment policy in place in full compliance with, 7751, ILCS 5/2-105 (A) (4). It is expressly understood, the foregoing statements and representations and promises, are made as a condition to the right of the proposer to receive payment under any award made under the terms and provisions of this Proposal,. The undersigned certifies that all information contained in, this Affidavit is true and correct. ry *`Z7� Title: Signed by:, SignaWre Name Printed: :yck, O�C.C-Lrll% Signed and sworn to before me this day My commission expires: 11.11 ...................... #- Notary Public "W"Wrw W Z, OFFICX SE& COHEN* H, TOPF STATE OF KL1110S WtNWKMW W EXPM-11MM Page 1'33 PROPOSAL SECURITY ...000"o IOir 4 ncluded with thi '�roposa] is a bank caswier'sIcheck, certified hneck or bid bond in the p amount of one4h&bl� doll ars ($50,0.00), b e �.-A,1:49k-!CAhe Y U)(�ez-;AX7)e . � — proposer, in favor of the Village of Mount Prospect. It is hereby agreed that, should the proposer be awarded the contract for services contemplated under this proposal and fail or refuse to execute, a contract for the performance of said services, or to, provlde the required payment, or letter of credit, and certificate ofinsur ance,' then this, security, in the b o amount stipulated above, shall,' e f rfeited and may be retained by the Village of Mount Prospect as liquidated damages and not as a penalty. All proposal ! s to remain firm for a periodof ninety (90) days after proposal opening date., 4 SUBMITTED THIS A. SEAL if corporation) I Proposer: " 7) VIX X G<A7LA Proposer' s Agent and Agent's Title Note: If proposer i's a partnership, the proposal must be signed by at least two ofthe partners. Note: If proposeris a corporation, the proposal must be signed by an authorized officer of th,e corporation, aftestRIM d and sealed by the secretary or other authorized officer. If a, corporation,, note here the state of incorporation: Incorporated under the laws ofthe State of 1 U4 Bond i1o. : Principal, Amount: Contract: KNOWN ALL MEN BY THESE PRESENTS, that Contractor I A- as Principal (hereinafter "Contractor"), and , with m ain office at a, corporation of the state of of Mount Prospect, _,as Surety (hereinafter "Surety"), are held and firmly bound ant tie Village I an Illinois municipal corporation, (hereinafter "Village") I in'the penal sum of Dollars ($, -- , ). lawful money of the United States, for the playment of which,, we blind ourselves, our heirs, executors, administrators, successors and assiji ins, ontly and severally, firmly by these presents. WHEREAS, Contractor has entered into a written agreement with, the, Village dated (hereinafter IlContract"), for Landscape M'aiintalin ance Contract 2020- 2021 tn accordance with the specifications prepared bythe V1111a,eg of Mount, Prospect, which Contract isincorporat ed herein,, and made a part hereof. NOW, THEREFORE, THE C011NDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor shall fully, promptly and completely discharge the Contrast all, duly authorized modifications,: alteraflons, changes, or additions to said Contract as may hereafter be made, and during the life of any guaranty required under the Contract, and, if Contractor shall, fully secure and protect the Village from all liability and from all loss or expense of" any kind, including all court not and attorneys' fees made necessary or arising from the failure, refusal or neglect of Contractor to comply with all obligations assumed by Contractor in connection with the performance of the Contract and all such modifications, alterations, changes, or additions, then this obligation shall be null and void', otherwise it shall remain in full force and effect. Upon receipt of 'written notice from the Village that the Contractor is in default, and' performance by the Village of its obligations under the Contract, Surety will promptly (1) remedy, the defau It; (2) arrange for the performa nce of Contractor's obl igation s under the Contract th rough the use of qualified contractors acceptable to the Village-, or (3) notify the "ill age that it, may hire a contractor to complete Contractor's obligations under the Contract. Surety will promptly notify, in, writing, the Village of which optionit is exercising. Failure of the Surety to elect an option, within 'fifteen (15) days of receipt of the notice from the Village shall constitute authorization to the Village to complete the improvements at Surety$s, expense. The balance of the contract price shall be credited against the cost, of con piletirig and/or correcting the Contractor's performance under the Contract., If the, cost exceeds the balance of the contract price, the Surety shall pay the excess amount to the Village, up to a maximum of the p 191ricipal amount of thi's Bond. If the, Surety arranges for completion and/or, correction or remedies the default, the balance of the contract price that is, required to complete,, correct or remedy the default shall be paid by the Village to Suret, Surety will be responsible,i, up to the maximum of the principal amount of this Bond, for payment for correction and completion of the Contract, any additional legal, design professional or delay costs arising from Contractor's default and/or resulting from action or inaction on the part of the Surety and liquidated damages, or', if no liquidated damages are provided for in the, Contract, actual damages caused by delayed performance or non-performance by the Contractor or Surety,. The 'Village shall not be required to, pay Sur rot y more than the balance of the contract price. The term "balance of the contract price" means the total amount payable by the Village to the Contractor under the contract, and any amendments, thereto, less the amounts pa,id to the Contractor by the Village. Any, suit under this Bond must be filed before the expiration of two years from the date on which final payment under the Contract is due or the applicable statute of limitations, whichever is longer. No right of action shall accrue on this Bond to orforthe use of any person or corporation other than the Village or its heirs,, executors, administrators or successors. Any, proceeding, legal or eq uitable, under this Bond m ay be in stituted in a cou rt ofcom pete nt ju risdiction in, the location in which the work is located. Notice, to any of the parties shall be mailed to the appropriate address listed above. Surety hereby waives notice of any modifications, alterations, changes,, additions or extension of timeln the: Contract. Signed and sealed this I day, of Contractor By: Signature Title ATTEST: Corporate Secretary (corporations only) STATEOF '1201 Surety M Officer Of The Surety NOTARY 11 , a Notary Public in and for said county, do hereby certify that (I nsert N ame of Attorney- I n -Fact for Surety) who is personally known -to me to be the same person whose namels subscribed to the foregoing instrument on behalf of Surety, appeared before me this day in person and acknowledge respectively that he/she signed, sealed, and delivered said instrument as his/her free and voluntary act for the uses and purposes therein, set forth. Given under my hand and notarial seal this, day of 1201 Notary Signature,., My Commission, exp,ires: LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021 The undersigned herewith submits a proposal on the "LANDSCAPE MAINTENANCE N CONTRACT 2020 - 2021" in acicordance with the attached documents. All propoasals are to be delivered to the Pu blic. Wo rks office 1700 West Ce ntral Road, M ou rpt Prospect,, I I I i nol s 6,0056, prior to 1 .000. m. on J an ua,r.y 30, 2020. R� pill 4 0 We will perform the services as outlined in the LANDSCAPE MAINTENANCE CONTRACT 2020 - 2021 for surriz as follows: Gran,d Total 2020 Combined Grand Total 2020-2021 (Sub mit the in,cluded Excel bid sheets along with proposalsulblrdiftal.) Submitted this ay,of 20 Z -P Also note any exceptions, to the specifications, 2,0 N % X" bt -k Ck-C�r,\ EN -)V ce5 Colo COMPANY OWNERIBIDDER CITYST ATE, ZIP ...� C> EMAIL C)L* -YQ X %- ,ix �p 2042=L Wo DATE Sll*',M--FTTED Note: All proposals to remain firm for ninety (910) days. Besuretornarkthe outside of the envelope, "PROPOSAL for LANDSCAPE MAINTENANCE CONTRACT 2020 BID SHEET Page 1 of 6 PAGE 1 OF 6 2020-2021 LANDSCAPE MAINTENANCE CONTRACT ***Note - All bid prices are to include the total cost of that activity for entire 9 -month contract period AND SPRING TURF FALL TURFFt=Kl AND ALLOTHK SPCIFIED GRAND SITE SITE SITE LOCATIONS CLEANUP MOWING- MULCH CLEANUP HERBICIDE MAINTCE TOTAL 03.0.02 FIRE STATI,ON #14 (2000 E. Kensington Rd.) $201.76 $ 754 IF $644.44 $151-05 $100.64 $2,054.04 $3,906.74 06. 1.01 WELL #17 $151.06 $1,580.81 $129. 97 1$170.55 $172. 170 $2,609-98 05.4.02 III ON NW HWY (WATERMAN TO CENTRAL) $747.59 $3,692.77 $1,069.12 $723.26 $646-39 $7,170.73 $149039.86 05.4.03 PROSPECT MANOR AT NW HWY CENTER ISLAND $7..81 NA $34.32 $4.18 NA $174.91 $221.22 05.4.04 N.W'. HWY N. SIDE (CENTRAL TO 1040 W. NW Ham) $133.44 $643-69 $217.59 $109.75 $90.25 $1,1640.71 $20835.43 06.4.05 PINE I HENRY CENTER ISLAND $2.26 $36.53 $8.58 $2.01, $1.19 1$5.24 $55*81 05.4.06 RIDGE HENRY CENTER ISLAND $4..92 $109.10 $8.58 $4.45 $2.69 $0.60 $130.34 06.0.03 WELL #5 (112 E. H IG H LAND) $67.07 $601.27 $113.09 $84.09 $172.58 $959.38 06.0.04 RAND I CENTRAL GATEWAY SIGN $43.34 $515.29 $37.07 $60.14 $17.34 $253.51 $926.69 06.0.05 FIRE STATION (111 E. RAND) $362.46 $1,016.43 $1,098.24 $195.18 $93.53 $3,678.57 $6,444.41 07.2.12 POLICE HEADQUARTERS (911 E. KENSINGTON) $308-44 $1,111.44 $29779.92 $202.45 $147.15 $21453.78 $7,003.18 07.3.04 CENTENNIAL PARK $364.93 $2,523.21 $264.95 $481.05 $433.55 $1,161.31 $6,229.00 07.2.07 WOLF I FEEHANVILLE CENTER ISLAND $60.79 $494.79 $68.64 $125.71 $25.75 $619.22 $1,394.90 07. 3.0 8 1400 HORNER - AROU'ND GENERATOR $23-00 NA 1$10.64 1$17.55 NA $51.93 $103.12 - 08.0.02 MT. PROSPECT ROAD AND CENTRAL $169.57 $11490i63 $63-88 $372.66 $183.93 $573.60 $2,844-27 08.0.57 NOVAK AND PARKER (ALONG STOREFRONT) - PRIVAT $11.39 NA $37.07 $8.22 NA $179.91 $236.59 08.0-56 OEHRLEIN (1000 E. NW HWY) - PRIVATE $10.35 NA $18.63 i NA $170.55 $223.62 08.0.13 WATER TOWER - INCLUDE WALK FROM MAPLE TO$76. $403.41 100.56 162.36 $21.01 $1,436.87 $2,190.53 08.0.30 NW HVVY (NORTH SIDE) SCHOOL TO OWEN $54.30 $495.25 $34.32 $360A 0%0--y $31.72 IA $7230op-r $1,375.77 08.0.05 NW HWY (NORTH SIDE) OWEN TO WILLIAM Bali 0,1444mi-C-lianks-32-woe lint ern $30.02 NA '209 210- 2 Uri $146.86S1 KIn' iu 0 1 $18.41 im ca mic ICR-- H Oct NA R F='R-� $516.30 .69 - - -10 - - 2022 GAMy DriveXCIients-NProspecfive ClientsWillage of Mount Prosped (JS)kMaintenanceQ020 - 2021, 2022\CPHort Submittal Documerits\CPHort LMC RFP 2020 010920 BID SHEET 2020-2021 2022 BID SHEET Page 2 of 6, PAGE 2 OF 6 2020-2021 LANDSCAPE MAINTENANCE CONTRACT *Note - All bid prices are to *dude the total cost of that activity for entire 9 -month contract period _T_ _OTHR AND SPRING TURF FALL TURF PER AND ALL SP IFI GRAND SITE SITE # SITE LOCATIONS CLEANUP MOWING MULCH -CLEANUP HERBICIDE- 1AINTCE TOTAL 08.0.28 NW HWY (NORTH SIDE) WILLIAM TO Louis $27.98 NA $95.41 $16.95 NA $5121&6160 $652.57 08.0.27 NW HWY (NORTH SIDE) LOUIS TO EDWARD $19.66 NA $52.85 $36.72 NA $418.41 $527.64 08.0.26 NW HWY (NORTH SIDE) EDWARD TO GEORGE $25.76 $251.83 $84.77 $31.92 $3.43 $257.82 08.0.29 NW HWY (NORTH SIDE) GEORGE TO ALBERT $38.52 $224.41 $158.90 $37.32 $7.87 $487.14 $954.16 08.0.03 NW HWY (NORTH SIDE) ALBERT TO MT PROSPECT RD $30.88 $264.55 1$192.88 $17.49 $4.72 $305.36 $815.88 08.0.10 EAST CO M M UTER LOT $78.70 NA $477.05 $36.40 NA $1 p6l 2.19 $2,104.34 08.0.11 RIOW ON NW HVVY (EAST LOT TO MT PROSPECT RD $710.78 $35886.86 $1 X694.72 $621.49 $557.06 $65607.18 $145078.09 08.0.14 PI B LI C SAFETY $111.60 $642.81 $137.62 $62.97 $1,533.17 $2 514.36 08.0.17 VILLAGE HALL CIVIC BLOCK $28180 $1 p061.71 $1,271.21 $265.80 $70.95 $3,428.07 $6,381.54 08.0.15 'HISTORICAL SOCIETY USED $87.41 $640.63 $1158.90 $62.27 $46.77 $1,822.39 08.0.18 20 W. BUSSE PUBLIC SPACE $80.87 $580.78 $211.75 $154.78 $55.18 $586.41 '$11669.77 08.0.58 20 W. BUSSE APARTMENTS (PRIVATE) NA $0.00 $0.00 NA $0.00 08.0.18 BUSSE I WI LLE IMPROVEMENT $0.00 $0.00, $0.00 $0.00 $0.00 $0.00 0,8.0.20 WI LLE STREET (E SIDE BUSSE TO CENTRAL) $14.48 NA $79.62 $80.29 NA $179.45 $3,53.84 08.0.54 VIRGINIA COURT (103-115 W. CENTRAL RD.) - PRIVATE $12.14 $144.78 $30.20 $25.81 $2.11 $44.88 $259.92 08.0.07 RR ROW ON N.W. HENTRAL TO WEST LOT) $242.83 $960.61 $1,203-95 $321.31 $136.89 $1,917.19 $4,782.78 08.0.22 STREET SCAPE #1 (PUBLIC AREAS) $65.99 $307.82 $359.67 $56.07 $7.62 $798.61 $11584.78 08.0.23 PINE ST EAST SIDE CENTRAL TO NW HWY $22.03 NA $168.17 $227.69 NA $134.25 $552.14 08.,0.50 DOGGY DAY CARE (301 W. Central Rd.) - PRIVATE $10.71 $0.00 $48.73 $10.29 $0.00 $154.37 $224.10 GAMy DriveXCIients-NProspecfive ClientsWillage of Mount Prosped (JS)kMaintenanceQ020 - 2021, 2022\CPHort Submittal Documerits\CPHort LMC RFP 2020 010920 BID SHEET 2020-2021 2022 BID MEET PAGE 3 OF 6 OP -020-2021 LANDSCAPE MAINTENANCE CONTRACT ***Note - Ali bid prices, are to include the total cost of that activity for entire 9 -month contract period Page 3 of 6 # AND SPRING SITE # SITE LOCATIONS CLEANUP 08.0.65 CLOCKTOWER PLAZA (110 W. NW HWY) - PRIVATE $31.30 TURF MOWING NA MULCH $235.78 FALL CLEANUP $104.44 TURF-FMT-ALL-OT AND HERBICIDE NA 1$475.12 1 1 SI FI MAINTCE GRAND SITE TOTAL $846.64 08.0. 16 STREETSCAPE #2 & #3 $28.69 NA $211.41 $198-89 NA $330.76 $769.75 08.0-31 EDWIN AND ELSI E MEYN BUSSE PARK (21 S. EMSO- $20.73 $172.51 $26.77 $19.99 $15.74 $68.00 $323.74 08.0.25 MOEHLG PARK $11153 $19113.76 $497-64 $125.80 $21.01 $1,439.28 $3,311.02 08.0.24 S. SIDE OF CENTRAL (PINE TO WILLE) $1124 08.0.08 WEST CO M M UT ER LOT 1$73.99 08.0.09 TRAIN STATION $61.42 NA NA $966.86 $34.32 $528.63 $51.48 $11.39 $49.13 $98.19 NA NA $31.51 $169.68 $1,976.42 $301.39 $228.63 $2,628.07 $1:p509.85 08.0.21 VILLAGE CENTRE LOT $44.50 NA $137.28 $258.24 NA $1,031.34 09.0.04 PROSPECT AVENUE CENTER ISLANDS (EMERSON TO $19.31 NA $61.78 $76.88 NA $247.65 $404.62 09.0.02 RRROW ON PROSPECT AVE MAIN ST TO MAPLE ST $55.89 $25.22 $63.49 $146.88 $28.88 $624.42 $9,44.78 09.0.03 PROSPECT AVE SOUTH SIDE MAIN ST TO MAPLE ST $22.76 09.0. 12 MAPLE STREET LOT $129.97 NA $782.16 NA $158.90 $29.21 $112.95 NA $89.24 $6616 $1,557.28 $118.73 $2,830.50 09.0.01 RRROW ON PROSPECT AVE MAPLE ST TO M T PROSP E-- $385.85 $1,430.67 $688.46 $1j734.91 $175w88 $4,269.58 $8,686.35 09.0. 11 KLEHM'S ISLAND $77-68 09.0. 10 SCHOOL AND BERKSHIRE $52.32 $552.47 $368.66 $222.39 $52.86 $77.26 $51.34 $21.01 $26.77 $795.68 $283.93 $1,746.49 $835.87 09.0.05 PROSPECT AVE CENTER ISLANDS EDWARD TO MT PROSPEI $71.21 09.0.06 PROSEPCT AVE - SOUTH SIDE ALBERT TO MT. PROPSECT R $66.15 NA $665.54 $4,88.37 $14.07 $48-3.35 $519.99 NA $60.35 $792.25, $161.03 $1,835-18 $1,027.13 09.0.14 S LOUIS ST AROUND GENERATOR $13.44, 09.0.15 WILLIAM AND BERKSHIRE AROUND GENERATOR $22.42 $35.81 $250.53 $5.15 $13.38 $7.97 $28.06 $0.52 V0.50 $146.16 $185.95 $471.05 G.-Wly Drive\GlienWProspective ClientsWillage of'Mount Prospect (jS)\Majntenance\2020 - 2021, 2022\CPHort Submittal DocumenCPH tsort LMC RFP 2020 010920 BID SHEET 2020-2021, 2022 BID SHEET PAGE 4 OF 6 2020-2021 LANDSCAPE MAINTENANCE CONTRACT ***Note - All bid prices are to include the total cost of that activity for entire 9 -month contract period Page 4 of 6 IrA7# AND SPRING TURF FALL TURF FERT AND ALL V I HK SPC IFIED GRAND SITE SITE # SITE LOCATIONS CLEANUP MOWING MULCH CLEANUP HERBICIDE 1AINTCE TOTAL 09.0.16 BETWEEN 203 AND 205 E BERKSHIRE AROUND GENE $7.82NA $7.82®1 - $86 .1 NA $2.57 7 $93.70 10.0.02 SCHOOL AND LONNQUI S -T $148.85 $835.76 $264.95 $125.31 $141.74 $114-98.12 $31,014.73 10.0.05 MAIN STREET FOOT BRIDGE $53.78 $639.11 $42.90 $64.23 $51.45 $138-68 $990.15 10.0.03 EMERSON STREET BRIDGE $13.67 NA $10.64 $7.16 NA $5605-8 $88.05 10.0.07 GOLFAND 83 (N.E. CORNER) EAST TO 10 E GOLF RD $167-63 $1,455.80 $126.98 $152.31 $177.17 $862-65 $2,942.54 10.0.08 208 W. HIAWATHA $1,60,41 $1,031.81 $514.80 $162.67 $139.13 $1119,3.48 $3,202.02 10.0.10 GOLFVIEW CUL-DE-SAC $22.50 $24.00 $12.00 $86.00 $215.50 10.0.09 1 I.G.05 LONNQUIST CENTER ISLANDS (East of 83 to Meier Rd) $740-14 $5,775.87 111$764.31 $740.04 $580-10 $1,803.1 $10,403.65 11.0.01 ENTRANCE WALLS AT MAN A WA TRAIL 1 NA 1$7.IZ4 $29.07 NA $74.85 $186-66 11.0.02 ENTRANCE WALLS AT HIAWATHA TRAIL $56.91 NA $39.09 $75.21 NA $69.50 $240.71 12.0.01 FIRE STATION #12 AND VACANT LOT (1601 W. Golf Rd $14- 6.-47 $719.32 $178.56 $108.76 $157.50 $1,119.17 $2,429.78 13.0.02 LYNN COURT CUL DE SAC $20.22 $200.19 $2.06 $33.56 $7.08 $20.22 $283.33 16.3.05 ROUTE 83 S -CURVE (ALONG SHA BONEE TO PINE) $106.43 $794.04 $158.90 $171.89 $78674 $731.19 $2,041.19 163.50 SAINT RAYMOND,'S FENCE LINE - PRIVATE $76-78 $171.60 $61.68 $17.89 $208.64 $11078.86 $63.06 16.3.03 ENTRANCE WALLS AT COUNCIL TRAIL $16.71 NA $12.36 $17.65 NA $6.33 16.2.01 ELM HURST AVE CENTER ISLANDS $168.06 $1,438.63 $223.4--T Aw $222.38 0 $112.88 $811.87 $21r977.26 16.2.07 PROSPECT AVE CENTER ISLANDS (MAIN TO CENTRAL $262.00. NA $44200 . $48200 A N. $1,689.00 $2,875.00 16.2.08 PROSPECT AVE SIDEWALK (MAIN TO CENTRAL) $18.00 NA NA $8.00 NA $48.00 16.2.09 RIOW ON PROSPECT AVE (MAIN TO CENTRAL) $348.00 $1,100.00 $666-00 $552.00 $200.00 $2,450.06 $5,316.00 GAMy DrivekClienWProspective ClientsWillage of Mount Prospect (jS)XMa1ntenance=20 - 2021, 202ZCPHort Submittal DocumenWCPHort L RFP 2020 010920 BID SHEET 2020-2021, 2022, GRAND TOTAL FOR 2020:1 Ak.0 $6,253 .14 $2113.82 $222.10 2020-2021 LANDSCAPE MAINTENANCE CONTRACT Not - All bid pn'ces are to include the total cost of that, activity for entire 9 -month contract period Page 6 of 6 Public Works Fax: (630) 482-9962 VILLAGE OF MOUNT PROSPECT N 1700 West Central Signed b, James F. Turcan , CLT Mount Propsect, IL, 60056 Date: 1/29/2020 G:Wy Ddve�Cllents\Prospecfive ClIentsWillage of Mount Prcspect (JS)Waintenance\2-020 - 2021, 2022\CPHort Submittal Docurnents\CPHort LSI RFP ID 2020 010920 BSHEET 2020-2021, 2022 EX&BIT B VILLAGE OF MOUNT PROSPECT LANDSCAPE, MAINTENANCE CONTRACT 2020 - 202 THIS AGREEMENT (hereinafter the "Contract,") is entered Mount Prospect, an Illinois horn rule municipality , an Illinois, (hereinafter the "Contractor"). 1. GENERAL As stated in the proposal document. A into, by and between the Vil'lage of (hereinafter the "Village"'), and located at I 2. SPECIFICATIONS As stated in the, proposal document. 3. CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS Contractor agrees to defend and hold harmless the Village from arid against all demands, claims, suits,, costs, expenses,, damages, and adjustments based upon any infringement of any patent relating to, goods specified in the contract, and on account of the Village's use of any copyrighted or uncopyrighted, composition, trade secrets, secret process, proprietary rights, patented of unpatented invention, article or appliance furnished or used under the proposal Specifications. 4. ADHERENCE TO LAWS 'Em ployees and agents of Contractor shall obey all federal, state, county and municipal laws and ordinances during the execution of their duties, under this Contract. The existence of this Contract does not exempt such individuals from compliance with, such laws or ordinances, nor does it convey any special rights or privileges upon those, individuals. Contractor shall meet all applicable licensing requirements of the Village. In addition,, Contractor is required to comply with all federal, state, county and municipal laws and ordinances, including the following: a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace Act (30 b. Comply with, the Illinois Public Works Employment DiscriminationAct (775 ILCS 10/1 et seq.); Comply with Article 2 of the'llfinois Human Rights Act (775 1 LAS 512-101, of and' the Rules and Regulations of the Illinois Department of Human, Rights, iInoluding establishment and maintenance of a sexual harassment policy as required by Section 2-105 of that Article and Act, d. Comply with the Americans with Disabilities Act-, and e. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY, CLAUSE required by the Illinois Department of Human Rights, as a material term of all public contracts, which states asfollows: 9�� Title 44, Part 750, Section 750, APPENDIX A,, Illinois Admire istrat'I've Code, Equal Employment Opportunity Clause In the event of contractor's non-compfiance with the provisions ofthis Equa,l Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Rugaltionof the Illinois Department of Human Rights ("Department"), contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or, municipal corporations, and the contract may be cancelled or voided' in whole or In part, and such other sanctions or, penalties may be, ,imposed or remedies invoked pro ided by, statute or, regulation, During the performance of this contract, the contractor agrees as follows&. 1) That it will not discriminate, against any employee or applicant for employment because of race, color, religion, sex, mantal status, national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service; and further that it, will examine all job classifications to, determine if minority persons or women are underutilized and will take, appropriate affirmative action to rectify any such underutilization. 2) That, if it hires additional employees in order to perform this contract or, any portion thereof, it will determine the availability (in accordance with the De 'm partent's Rules) of 4 minorities and women in the area(s) from which it may reasonab�ly recruit and it will hire for each job classification for which employeesare hired in such a way that minorities and women are not underutilized. 3,) That,, in all solicitations or advertisements for employees placed by it or on its behalf', it will, state that all, applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex,, marital status, national origin or ancestry, age, physical or, mental handicap unrelated' to abillity, or an unfavorable discharge from military service. ,4) That it will send to each labor organization or representative of workers with which it has, or is bound by a collective bargaining or other agreement or understanding, a notice, advising such labor organization or representative of the contractor's obligations under the Illinois Human Rights Act and the Department's Rules. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules, the �contractor will promptly so notify the Department and the contracting agency and will recruit employees from other sources when, necessary to fulfill its obligations thereunder. 5) That it will submit reports as required by the Department's Rules, furnish all relevant information as may, from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Depart ment"s Rules. 6) That, it will permit, access to, all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Departmenes Rules. 7) That fit will include verbatim or by reference the provisions of this clause in every subcontract It awards under, which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with otherprovisions of this contract, the contractor will be liable for compliance Page 148 with applicable provisions ofthis, clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to, comply therewith. In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts, with the State of Illinois or any of its political subdivisions or municipal corporations. With respect to the twilo, types of subcontracts referred to under paragraph 7 of the Equal Employment Opportunity Clause above,, following is an excerpt of Section 750.30 of the Department of Human Right's Rules and Regulations for Public Contracts: Title 44, Part, 750, Section 750. 30, Illinois, Administrative Code, Subcontracts Each public contractor and subcontractor shall in turn include the, Equal Employment Opportunity Clause set forth in Appendix A of this Part in each of its subcontracts under which any portion of the contract obligations, are undertaken or assumed, said inclusion to be either verbatim or by reference so that the provii oires of the clause will bile binding upon such subcontractors. 5. FEE SCHEDULE The charges to, be assessed by Contractor, under this Contract are set forth in the, fee schedule contained in, Exhibit A., 6. LOG BOOK, RECORDS & REPORT'S REQUIRED The Contractor shall provide the Village with a, written status report on its provision of services required by the, Contract. This report, shall be due before the tenth day, of the following month. 7. METHODS OF PAYMENT Payment underthe Contractwill be made in accordance with the Illinois Local Government Prompt Payment Act 50 I'LCS 505/1 et seq. 8. HOLD HARMLESS AGREEMENT (CONTRACTUAL LI, BILI Contractor assumes full responsibility for the acts and o,missions, of its employees and agents, whille engaged in performing services under the Contract. Contractor agrees, to the greatest extent permitted by Illinois law,, to protect, indemnify, save and hold forever h,armless the, Village, its officers, appointed and', elected officials, Mayor and Board of Trustees, employees, volunteers, attorneys and agents from and against any and all I'liabilities, obligations, claims, losses, damages, penalties,, and costs and expenses resulting from, any suit, claim, demand, judgment, or cause of action inan itiated by, y person, including Contractor and its officers, officialsf employees, subcontroc tors,l, volunteers and agents, arising out of, connected with, or in any way associated with the performance of services covered by this Contract or the equipment used, in connection therewith. 9. GONTRACTOR'S LIABILITY INSURANCE Contractor shall not commence with the performance of services under this Contract until it has obtairigid all insurance required hereunder and such insurance has been approved by the Village. Certificates, of such insurance shall be filed with the Village, prior to commencing work. Additionally, Contractor will provide the Village with a letter from the, insurance carrier that the Village Will be notified within thirty (30) days of the pending cancellation of any policy rel in to this Con -tract. Each insurance company shall be subject, to approval by the Village, and the respective policies shall name the Village as an additional named insured. Approval of the insurance by the Village shall not relieve or decrease the uability of Contractor hereunder. Such 4 + a ,insurance is primary and in no, event,, will be considered contributory to, any insurance purchased by the Village. Such insurance will not be canceled, reduced, or mzterlially changed without providing the Village thirty,(30) days advance written notice, via certified mail. Contractor shall maintain all insurance required under subsections a through h ofthis Section for not less than one yearafter completion of this contract. 110. CONTRACT TERM I NAT] ON The Village and Contractor reserve the right to terminate the Contract at any time upon ten (10), days advance written notice to the other party. In addition to the provisions set forth in Section General conditions (A,9) for immediate termination, failure of Contractor to perform any aspect of this Contract properly and/or to provide proper treatment to the general public, in the sole discretion of the Wage, i's cause for immediate termination of the, Contract without prior notice. 0 Contract shall be in effect beginning February 18, 2020 and shall remain in effect until December 31, 2021, unless terminated by either party under, the conditions specified in Section 10, Contract Termination. However, if both: the Village and the Contractor agree, the contract may be extended for one'Corntr(1), additional year at the same proposal prices as the second year. Village will advise the actor of its wishes by mid-December 2021 for a posy ,ible extension into 20,22. If an, extension is offered, the contractor, will need to inform the Village of his decision, no later than December 318t, of that year. Additionally, if a contract is extended, the Contractor shall then, be required to submit each year an updated certificate of insurance, proofof Mount Prospect business license or contractors license and any required bonds. All contract deadlines will be one year later than those listed for year two. All awards are subject to future funding and budget, approval by the Board of Trustees. Should the contract be terminated due to lack offir nds, the Village will provide as much notice as possible and as, soon as possible. The Illinois Freedom', of Information Act (FOIA),, 5 ILLS 141011 et seq., applies to public records in the possession of a, party with whom the Village has contracted. The Village will have only a very short period of time from receipt. of FOIA FOIA request to comply, with the request, and there is a significant amount of work required to process a request including collating and reviewing, the information. Contractor acknowledges the requirements, of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in its, possession and to provide the requested pubtic records to the Village within two (2) business days of the request being made by the Village. Contractor, agrees to indemnify and hold harmless the Village from, all claims, costs, penalty, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public, records, to the Village under, this Contract., 13. Contractor shall not assign this Contract or any part thereof without the prior written consent of the Village. Approval, if any, for such assignment shall be made by the Corporate Authorities of the Village. This Agreement shall, be binding upon and inure to the benefit of the parties hereto and their respective assigns, legal representatives and successors in interest., This Contract sha II be governed by and construed in accord a nce, with the laws ofthe State of Illinois and applicable federal law. Venue shall only, be proper in a court of competent jurisdiction located within the County of Cook, Illinois., 15. SEVERABILITY The invalidity or unenforceabilit-y of one or more of the terms or- provisions contained in this Contract shall not affect the validity or enforceability of the remaining terms and provisions of this Contract so long as the material purposes of this contract can be determined and effectuated. Any headings of the Contract are for convenience of reference only and do not define or limit the provisions thereof. Words of gender shall be, deemed and construed to include correlative words of other genders. Words importing the singular shall include the plural and vice versa, unless the context shall, otherwise indicate. All references to any person or entity shall be deemed to include any person or entity succeeding to the rights, duties and obligations, of such person or entity succeeding to the rights, duties and obligations of such person or entity in accordance with the terms and conditions of the Contract. 17. WAIVER OF CH If either party waives a breach of any provision of this Contract 'by the other party, that waiver will not operate or be construed as a waiver of any subsequent breach by either partyor prevent either party from enforcing such provisions. 18, MERGER -AMENDMENT This Contract sets forth the entire understanding of the parties relative to the subject hereof and supersedes any and all prior agreements, express or implied, oral or written. No amendment or modification of thiContract shall be effective unless reduced to writing and executed by the parties. A III: L4 k y I This Contract m,y be executed in r counterparts each of which shall be an original and all of which hill constitute but one and the same instrument. 20. EFFECTIVE DATE, The Effective Date of this Contract shall be the date executed by the Village President, and attested by the Deputy Village Clerk. Page 151 In'Witness thereof, the said parties have executed and signed this contract on t20 Attest: Karen Agoranos, Deputy Village Clerk m Attest: Secretary (Corporate Seal) VILLAGE OF MOUNT PROSPECT, an Illinois Municipal Corpo,ration Its