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Home My WebLink About5.3 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020.4/15/2020 BoardDocs® Pro Agenda Item Details Meeting Mar 03, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.3 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020. Access Public Type Action Fiscal Impact Yes Recommended Action Adopt the Proposed Amendment #1 for the 2020 Annual Budget. Public Content The Village of Mount Prospect has an approved Budget in place for the year 2020. From time to time, the approved Budget is amended due to various reasons. There are certain projects and items approved by Village Board which are funded in the year 2019 but are not 100 percent completed in the year 2019. Hence, the full approved amount for the line items and projects are not spent in the year 2019 and these projects are expected to be completed in the year 2020, which rationalizes the transfer of the certain budgets from the year 2019 to 2020. The proposed amendment #1 to the annual budget for the year 2020 is being requested to increase the approved budget of various line items and funds. The current approved budget for the year 2020 is $147,986,173. The staff is proposing to increase the 2020 approved budget by $17,871,626 with the carryover projects and line items from 2019 to 2020 as defined below. Fund/Account Number Aurneundirneint 001 General Fund 020 Capital Improvement Fund 023 Street Improvement Construct. Fund 024 Flood Control Construction Fund 025 Police & Fire Building Const. 040 Refuse Disposal Fund 049 Prospect and Main TIF District Current Amended Increase / Budget Budget (Decrease) Amount Amount 62,110,625 1,068,744 63,179,369 3,369,272 851,885 4,221,157 4,090,000 300,000 4,390,000 4,513,701 2,376,099 6,889,800 8,102,400 4,496,930 12,599,330 4,782,743 15,000 4,797,743 2,518,573 5,661,178 8,179,751 https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/3 4/15/2020 050 Water and Sewer Fund 061 Vehicle Replacement Fund 062 Computer Replacement Fund Amendment Total Other Village I113udget Accouints Other Village Budget Accounts Total Total All Funds BoardDocs® Pro 20,776,566 2,469,401 23,245,967 1,202,000 352,389 1,554,389 189,978 280,000 469,978 111,655,858 17,871,626 129,527,484 36,330,315 - 36,330,315 147,986,173 17,871,626 165,857,799 a) General Fund - The carryover amounts in the General Fund mainly includes the intersection studies for Rand/Central/Mount Prospect Road Phase II, Rand/Kensington/Main Phase I, Rail Crossing Feasibility Study and Train Platform Extension Design Engineering Contract totaling $909,144. The other amounts in General Funds are carryover amounts for the Police Department for $110,600 and IT Department for $9,000. b) Capital Improvement Funds - The carryover amounts include $106,350 for Motor Equipment and Generators for the Fire Department and $745,535 for Public Works Projects. c) Street Improvement Construction Fund - The carryover amount includes $300,000 for the Street Resurfacing Program for the 2019 Projects to be completed in 2020. d) Flood Control Construction Fund - The carryover amount includes $78,396 for the Private Property Drainage Program and $2,297,703 for the Levee 37 Drainage Improvement Project. e) Police and Fire Building Construction Fund - The carryover amount includes $4,240,725 for the Police HQ and $256,204 for the Fire HQ. f) Refund Disposal Fund - The carryover amount includes $15,000 for Cartegraph software implementation. g) Prospect and Main TIF District - The carryover amount includes $5,147,082 for the Maple Street Parking Deck, $314,096 for Land Improvements and $200,000 for other infrastructure projects. h) Water and Sewer Fund - The carryover amount includes $120,000 for Motor Control Center Replacement, $726,738 for Fairview List Station Improvement, $100,000 for Water Reservoir 5E Rehabilitation Project, and $1,522,663 for Fairview Gardens Water Main and Northwest Highway Water Main Lining Project. i) Vehicle Replacement Fund - The carryover amount includes $352,389 for purchase of Trailers T-53 and the Police Squad P-38 and P-9. j) Computer Replacement Fund - The carryover amount includes $250,000 for the Fiber Construction Project and $30,000 for the Village Hall Network Switch Replacement Project. The above amounts will increase the Budget for the year 2020 and decrease the Budget for year 2019. Alternatives 1. Adopt the Proposed Amendment #1 for the 2020 Annual Budget. 2. Action at the discretion of the Village Board. Staff Recommendation Adopt the Proposed Amendment #1 for the 2020 Annual Budget. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/3 4/15/2020 Administrative Content Executive Content BoardDocs@ Pro https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/3 ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2020 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2020. ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the fiscal year commencing January 1, 2020 and ending December 31, 2020 was adopted through the passage of Ordinance No. 6485 approved by the Corporate Authorities of the Village of Mount Prospect on November 19, 2019; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2020 and ending December 31, 2020; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2020 through December 31, 2020 Budget Amendment No. 1 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment Number One, attached hereto. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SFCTTON (SNE• That the fiscal year budget for January 1 2020 through December 31 2020 for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 1 attached hereto. SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: NAYE S : ABSENT: PASSED and APPROVED this day of ATTEST Karen Agorano s Village Clerk 12020. Arlene A. Juracek Mayor Village of Mount Prospect Budget Amendment No. 1 Fiscal Year January 1, 2020 through December 31, 2020 Current Budget Increase / Amended Budget Fund/Account Number Amount (Decrease) Amount Airneindirneiriiit 001 General Fund Amendments 001.20.24.00.0.000.532.005 Equipment Maintenance & Repair 20,000 9,000 291000 001.60.01.00.0.000.546.003 HR Expenses 25,000 12,500 37,500 001.60.01.00.0.000.655.004 Computer Equipment 25,000 15,000 40,000 001.60.61.65.0.000.560.007 Technical Services 80,000 60,000 140,000 001.60.61.65.0.000.621.001 Police Commodities 22,500 51100 27,600 001.60.61.65.0.000.621.005 Police Commodities 39,075 18,000 57,075 001.80.90.00.0.704.674.001 Needs Study 400,000 909,144 11309,144 001.80.90.00.1.705.675.009 Sidewalks 230,000 40,000 270,000 Amendments Total 841,575 1,068,744 1,910,319 All Other Budgeted Accounts 61,269,050 - 61,269,050 001 General Fund Total 62,110,625 1,068,744 63,179,369 020 Capital Improvement Fund Amendments 020.70.90.00.0.706.666.004 Emergency Generators 241350 241350 020.70.90.00.1.708.660.010 Motor Equipment 821000 821000 020.80.90.00.0.706.679.021 Other Infrastructure 311254 311254 020.80.90.00.1.704.636.033 Other Expenditures 200,000 2371921 437,921 020.80.90.00.1.705.676.007 Streetlights & Traffic Signals 2931893 2931893 020.80.90.00.1.705.676.008 Streetlights & Traffic Signals 52,467 52,467 020.80.90.00.1.705.679.002 Other Infrastructure 1301000 130,000 Amendments Total 200,000 851,885 1,0511885 All Other Budgeted Accounts 3,169,272 - 3,169,272 020 Capital Improvement Fund Total 3,369,272 851,885 4,221,157 023 Street Improvement Construc Fund Amendments 023.80.90.00.0.705.678.003 Streets 31400,000 300,000 31700,000 Amendments Total 3,400,000 300,000 3,700,000 All Other Budgeted Accounts 690,000 - 690,000 023 Street Improvement Construc Fund Total 410901000 300,000 4,390,000 024 Flood Control Construction Fund Amendments 024.80.90.00.0.702.677.004 Flood Control 120,000 78,396 198,396 024.80.90.00.1.702.677.003 Flood Control 31113,631 212971703 51411,334 Amendments Total 3,233,631 2,376,099 5,609,730 All Other Budgeted Accounts 1,280,070 - 1,280,070 024 Flood Control Construction Fund Total 4,513,701 2,376,099 6,889,800 Page 1 of 3 Village of Mount Prospect Budget Amendment No. 1 Fiscal Year January 1, 2020 through December 31, 2020 Current Budget Increase / Amended Budget Fund/Account Number Amount (Decrease) Amount 025 Police & Fire Building Const. Amendments 025.60.90.00.0.706.530.006 Professional Services 2501000 598,205 8481,205 025.60.90.00.0.706.644.001 Facility Construction 51930,190 31642,521 91572,711 025.70.90.00.0.706.530.006 Professional Services 72,610 256,204 328,814 Amendments Total 6,252,800 41496,930 10,749,730 All Other Budgeted Accounts 1,849,600 - 1,849,600 025 Police & Fire Building Const. Total 8,102,400 4,496,930 12,599,330 040 Refuse Disposal Fund Amendments 040.80.90.00.0.707.561.002 Computer Software 15,000 15,000 Amendments Total 15,000 15,000 All Other Budgeted Accounts 4,782,743 - 4,782,743 040 Refuse Disposal Fund Total 4,782,743 15,000 4,797,743 049 Prospect and Main TIF District Amendments 049.80.90.00.1.705.679.001 Other Infrastructure 2001000 200,000 049.80.90.00.1.706.651.013 Other Public Facilities 5,1471082 511471082 049.80.90.00.1.710.641.004 Land Improvements 3141096 3141096 Amendments Total 51661,178 5,661,178 All Other Budgeted Accounts 2,518,573 - 2,518,573 049 Prospect and Main TIF District Total 2,518,573 51661,178 8,179,751 050 Water and Sewer Fund Amendments 050.80.90.00.1.700.651.012 Other Public Facilities 385,000 120,000 505,000 050.80.90.00.1.700.671.001 Water Distribution 100,000 100,000 050.80.90.00.1.700.671.003 Water Distribution 21400,000 1,5221663 31922,663 050.80.90.00.1.701.672.002 Sewer System 425,000 726,738 1,151,738 Amendments Total 3,210,000 2,469,401 5,679,401 All Other Budgeted Accounts 17,566,566 - 17,566,566 050 Water and Sewer Fund Total 20,776,566 2,469,401 23,245,967 061 Vehicle Replacement Fund Amendments 061.60.90.00.1.708.660.003 Motor Equipment 311,000 93,843 404,843 061.70.90.00.1.708.660.005 Motor Equipment 51000 51000 061.80.90.00.1.708.660.006 Motor Equipment 891,000 253,547 11144,547 Amendments Total 1,202,000 352,389 1,554,389 061 Vehicle Replacement Fund Total 1,202,000 352,389 1,554,389 Page 2 of 3 Village of Mount Prospect Budget Amendment No. 1 Fiscal Year January 1, 2020 through December 31, 2020 Current Budget Increase / Amended Budget Fund/Account Number Amount (Decrease) Amount 062 Computer Replacement Fund Amendments 062.20.90.00.1.707.651.006 Other Public Facilities 062.20.90.00.1.707.655.001 Computer Equipment Amendments Total ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 062 Computer Replacement Fund Total Amendment Total Other, Village Budget Accounts Other Village Budget Accounts Total 250,000 2501000 189,978 30,000 219,978 189,978 280,000 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 469,978 189,978 280,000 469,978 111,655,858 17,871,626 129,527,484 36,330,315 - 36,330,315 Total All Funds 147,986,173 17,871,626 165,857,799 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillilliillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillililI Page 3 of 3