HomeMy WebLinkAbout5.2 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019.4/15/2020 BoardDocs® Pro
Agenda Item Details
Meeting Mar 03, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject 5.2 Motion to waive the rule requiring two readings of an ordinance and adopt AN
ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE
FISCAL YEAR BEGINNING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019.
Access Public
Type Action
Fiscal Impact Yes
Recommended Action Adopt the Proposed Amendment #3 for the 2019 Annual Budget.
Public Content
The Village of Mount Prospect has an approved Budget in place for the year 2019. From time to time, the approved
Budget is amended due to various reasons. There are certain projects and items approved by Village Board which are
funded in the year 2019, but are not 100 percent completed in the year 2019. Hence, the full approved amount for
the line items and projects are not spent in the year 2019 and these projects are expected to be completed in the
year 2020, which rationalizes the transfer of the certain budgets from the year 2019 to 2020.
The proposed amendment #3 to the annual budget for the year 2019 is done to reduce the approved budget of
various line items and funds. The current approved budget for the year 2019 is $170,353,451. The staff is proposing
to reduce the 2019 approved budget by $17,871,626. The proposed reduction will allow the Village to carry over the
budget amounts from the year 2019 to the year 2020. The below -mentioned is the summary of the Funds being
carried over from the year 2019 to 2020.
025 Police & Fire Building Const.
040 Refuse Disposal Fund
050 Water and Sewer Fund
24,936,982 (4,496,930) 20,440,052
4,557,185
11,034,238
22,323,072
(15,000)
(5,661,178)
(2,469,401)
4,542,185
5,373,060
19,853,671
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Current
Increase/
Amended
Fund/Account Number
Budget
(Decrease)
Budget Amount
Amount
Airneinded (Budgets
001 General Fund
58,034,709
(1,068,744)
56,965,965
020 Capital Improvement Fund
3,463,440
(851,885)
2,611,555
023 Street Improvement Construct Fund
4,677,000
(300,000)
4,377,000
024 Flood Control Construction Fund
4,221,500
(2,376,099)
1,845,401
025 Police & Fire Building Const.
040 Refuse Disposal Fund
050 Water and Sewer Fund
24,936,982 (4,496,930) 20,440,052
4,557,185
11,034,238
22,323,072
(15,000)
(5,661,178)
(2,469,401)
4,542,185
5,373,060
19,853,671
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4/15/2020
061 Vehicle Replacement Fund
062 Computer Replacement Fund
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1,925,000 (352,389) 1,572,611
487,900 (280,000) 207,900
Amended Budgets Total 135,661,026 (17,871,626) 117,789,400
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
All Other Village Budget Accounts Total 34,692,425 -
34,692,425
Total All Funds 170,353,451 (17,871,626) 152,481,825
a) General Fund - The carryover amounts in the General Fund mainly includes the intersection studies for
Rand/Central/Mount Prospect Road Phase II, Rand/Kensington/Main Phase I, Rail Crossing Feasibility Study and Train
Platform Extension Design Engineering Contract totaling $909,144. The other amounts in General Funds are carryover
amounts for the Police Department for $110,600 and IT Department for $9,000.
b) Capital Improvement Funds - The carryover amounts include $106,350 for Motor Equipment and Generators for the
Fire Department and $745,535 for Public Works Projects.
c) Street Improvement Construction Fund - The carryover amount includes $300,000 for the Street Resurfacing
Program for the 2019 Projects to be completed in 2020.
d) Flood Control Construction Fund - The carryover amount includes $78,396 for the Private Property Drainage
Program and $2,297,703 for the Levee 37 Drainage Improvement Project.
e) Police and Fire Building Construction Fund - The carryover amount includes $4,240,725 for the Police HQ and
$256,204 for the Fire HQ.
f) Refund Disposal Fund - The carryover amount includes $15,000 for Cartegraph software implementation.
g) Prospect and Main TIF District - The carryover amount includes $5,147,082 for the Maple Street Parking Deck,
$314,096 for Land Improvements and $200,000 for other infrastructure projects.
h) Water and Sewer Fund - The carryover amount includes $120,000 for Motor Control Center Replacement, $726,738
for Fairview List Station Improvement, $100,000 for Water Reservoir 5E Rehabilitation Project, and $1,522,663 for
Fairview Gardens Water Main and Northwest Highway Water Main Lining Project.
i) Vehicle Replacement Fund - The carryover amount includes $352,389 for purchase of Trailers T-53 and the Police
Squad P-38 and P-9.
j) Computer Replacement Fund - The carryover amount includes $250,000 for the Fiber Construction Project and
$30,000 for the Village Hall Network Switch Replacement Project.
The above amounts will increase the Budget for the year 2020 and decrease the Budget for year 2019.
Alternatives
1. Adopt the Proposed Amendment #3 for the 2019 Annual Budget.
2. Action at the discretion of the Village Board.
Staff Recommendation
Adopt the Proposed Amendment #3 for the 2019 Annual Budget.
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Administrative Content
Executive Content
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ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2019
AND ENDING DECEMBER 31, 2019
PASSED AND APPROVED BY
THE PRESIDENT AND BOARD OF TRUSTEES
the day of , 2020
Published in pamphlet form by
authority of the corporate authorities
of the Village of Mount Prospect, Illinois
the day of , 2020.
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2019
AND ENDING DECEMBER 31, 2019
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
passed and approved Ordinance No. 2342 which sets the finances of the Village under the
"Budget Officer System"; and
WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an
annual budget for the fiscal year commencing January 1, 2019 and ending December 31,
2019 was adopted through the passage of Ordinance No. 6418 approved by the Corporate
Authorities of the Village of Mount Prospect on November 20, 2018; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
passed and approved Ordinance No. 6436 on March 5, 2019, and Ordinance No. 6473 on
September 17, 2019 amending the annual budget for the fiscal year commencing January
11 2019 and ending December 31, 2019; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
further reviewed certain additions and changes to the aforesaid budget for the fiscal year
beginning January 1, 2019 and ending December 31, 2019; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe
the changes, as specified on the attached January 1, 2019 through December 31, 2019
Budget Amendment No. 3 to be in the best interest of the Village of Mount Prospect; and
WHEREAS, the Village has now revised the revenue projections or has reserves in each
of the Funds in which the budget is being increased adequate in amount to cover the budget
changes reflected in Budget Amendment Number 3, attached hereto.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY,
ILLINOIS:
SECTION ONE: That the fiscal year budget for January 1, 2019 through December 31,
2019 for the Village of Mount Prospect is hereby amended, as detailed on Budget
Amendment No. 3 attached hereto.
SECTION TWO: That this ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form as provided by law.
AYES:
NAYE S :
ABSENT:
PASSED and APPROVED this day of
ATTEST
Karen Agorano s
Village Clerk
12020.
Arlene A. Juracek
Mayor
Village of Mount Prospect
Budget Amendment No. 3
Fiscal Year January 1, 2019 through December 31, 2019
Current Budget Increase / Amended
Fund/Account Number Amount (Decrease) Budget Amount
Ainneinded Budgets
001 General Fund
Amendments
001.20.24.00.0.000.532.005 Equipment Maintenance & Repair
30,600
(91000)
21,600
001.60.01.00.0.000.546.003 HR Expenses
45,000
(12,500)
321500
001.60.01.00.0.000.655.004 Computer Equipment
25,000
(15,000)
101000
001.60.61.65.0.000.560.007 Technical Services
80,000
(60,000)
201000
001.60.61.65.0.000.621.001 Police Commodities
19,500
(51100)
141400
001.60.61.65.0.000.621.005 Police Commodities
361,485
(18,000)
181485
001.80.90.00.0.704.674.001 Needs Study
1,069,500
(909,144)
1601356
001.80.90.00.1.705.675.009 Sidewalks
397,000
(40,000)
3571000
Amendments Total
1,703,085
(1,068,744)
634,341
Other Budgeted Accounts
56,331,624
-
56,331,624
001 General Fund Total
58,034,709
(1,068,744)
56,965,965
020 Capital Improvement Fund
Amendments
020.70.90.00.0.706.666.004 Emergency Generators
30,000
(24,350)
51650
020.70.90.00.1.708.660.010 Motor Equipment
82,000
(82,000)
-
020.80.90.00.0.706.679.021 Other Infrastructure
55,000
(31,254)
23,746
020.80.90.00.1.704.636.033 Other Expenditures
295,000
(237,921)
57,079
020.80.90.00.1.705.676.007 Streetlights & Traffic Signals
305,000
(293,893)
11,107
020.80.90.00.1.705.676.008 Streetlights & Traffic Signals
249,000
(52,467)
196533
020.80.90.00.1.705.679.002 Other Infrastructure
1601000
(130,000)
301000
Amendments Total
1,176,000
(851,885)
324,115
Other Budgeted Accounts
2,287,440
-
2,287,440
020 Capital Improvement Fund Total
3,463,440
(851,885)
2,611,555
023 Street Improvement Construc Fund
Amendments
023.80.90.00.0.705.678.003 Streets
Amendments Total
41587,000 (300,000) 41287,000
4,587,000 (300,000) 4,287,000
Other Budgeted Accounts 90,000 - 90,000
023 Street Improvement Construc Fund Total 4,677,000 (300,000) 4,377,000
024 Flood Control Construction Fund
Amendments
024.80.90.00.0.702.677.004 Flood Control
240,000
(78,396)
161,604
024.80.90.00.1.702.677.003 Flood Control
2,921,500
(2,297,703)
623,797
Amendments Total
3,161,500
(2,376,099)
785,401
Other Budgeted Accounts
1,060,000
-
1,060,000
024 Flood Control Construction Fund Total
4,221,500
(2,376,099)
1,845,401
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Village of Mount Prospect
Budget Amendment No. 3
Fiscal Year January 1, 2019 through December 31, 2019
Current Budget Increase / Amended
Fund/Account Number Amount (Decrease) Budget Amount
025 Police & Fire Building Const.
Amendments
025.60.90.00.0.706.530.006 Professional Services
11388,709
(598,205)
7901504
025.60.90.00.0.706.644.001 Facility Construction
17,4171308
(31642,521)
13,774,787
025.70.90.00.0.706.530.006 Professional Services
2151000
(256,204)
(41,204)
Amendments Total
19,021,017
(4,496,930)
14,524,087
Other Budgeted Accounts
51915,965
-
5,915,965
025 Police & Fire Building Const. Total
24,936,982
(4,496,930)
20,440,052
040 Refuse Disposal Fund
Amendments
040.80.90.00.0.707.561.002 Computer Software 551000 (15,000) 40,000
Amendments Total 55,000 (15,000) 40,000
Other Budgeted Accounts 4,502,185 - 4,502,185
040 Refuse Disposal Fund Total 4,557,185 (15,000) 4,542,185
049 Prospect and Main TIF District
Amendments
049.80.90.00.1.705.679.001 Other Infrastructure
200,000
(200,000)
-
049.80.90.00.1.706.651.013 Other Public Facilities
61000,000
(51147,082)
8521918
049.80.90.00.1.710.641.004 Land Improvements
709,500
(314,096)
3951404
Amendments Total
6,909,500
(5,661,178)
1,248,322
Other Budgeted Accounts
4,124,738
-
4,124,738
049 Prospect and Main TIF District Total
11,034,238
(5,661,178)
5,373,060
050 Water and Sewer Fund
Amendments
050.80.90.00.1.700.651.012 Other Public Facilities
2851,000
(120,000)
165,000
050.80.90.00.1.700.671.001 Water Distribution
11154,000
(100,000)
11054,000
050.80.90.00.1.700.671.003 Water Distribution
31782,000
(11522,663)
21259,337
050.80.90.00.1.701.672.002 Sewer System
1,136,000
(726,738)
409,262
Amendments Total
6,357,000
(2,469,401)
3,887,599
Other Budgeted Accounts
15,9661072
-
15,966,072
050 Water and Sewer Fund Total
22,323,072
(2,469,401)
19,853,671
061 Vehicle Replacement Fund
Amendments
061.60.90.00.1.708.660.003 Motor Equipment
150,000
(93,843)
56,157
061.70.90.00.1.708.660.005 Motor Equipment
776,000
(5,000)
771,000
061.80.90.00.1.708.660.006 Motor Equipment
941,000
(253,547)
6871453
Amendments Total
1,867,000
(3521,389)
1,514,611
Other Budgeted Accounts
58,000
-
58,000
061 Vehicle Replacement Fund Total
1,925,000
(352,389)
1,572,611
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Village of Mount Prospect
Budget Amendment No. 3
Fiscal Year January 1, 2019 through December 31, 2019
All Other Village Budget Accounts
All Other Village Budget Accounts Total 34,692,425 - 34,692,425
Total All Funds 170 353 45117 871 626 152 481 82511
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Current Budget
Increase /
Amended
Fund/Account Number
Amount
(Decrease)
Budget Amount
062 Computer Replacement Fund
Amendments
062.20.90.00.1.707.651.006 Other Public Facilities
250,000
(250,000)
-
062.20.90.00.1.707.655.001 Computer Equipment
237,900
(30,000)
207,900
Amendments Total
487,900
(280,000)
207,900
062 Computer Replacement Fund Total
487,900
(280,000)
207,900
Amended Budgets Total
135,661,026
(17,871,626)
117,789,400
All Other Village Budget Accounts
All Other Village Budget Accounts Total 34,692,425 - 34,692,425
Total All Funds 170 353 45117 871 626 152 481 82511
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