HomeMy WebLinkAbout02/04/2020 Fire Hydrants and Accessories4/14/2020 BoardDocs® Pro
Agenda Item Details
Meeting Feb 04, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 5. CONSENT AGENDA
Subject 5.5 Motion to accept bid for Fire Hydrants and Accessories in an amount not to exceed
$87,417.05
Access Public
Type Action (Consent)
Preferred Date Feb 04, 2020
Absolute Date Feb 04, 2020
Fiscal Impact Yes
Dollar Amount 87,417.05
Budgeted Yes
Budget Source Water and Sewer Fund
Recommended Action Accept the lowest cost, responsive bid for the procurement of 25 new fire hydrants and
associated accessories from Ziebell Water Products of Elk Grove, Illinois in an amount not
exceed $87,417.05.
Public Content
Information
The Village -owned potable water distribution system features 2,200 fire hydrants. These hydrants play an integral role
in safeguarding Mount Prospect residents and property against fire hazards. As part of routine maintenance efforts,
Public Works crews inspect, operate, and assess the condition of all Village -owned hydrants. Data garnered from this
work is utilized to identify hydrants requiring further repairs and/or replacement.
In 2020, staff proposes to replace 25 hydrants. This work includes hydrants that are prone to failure, no longer
manufactured, do not have an operable or repairable auxiliary shut-off valve, and/or have poor parts availability.
Primarily, these hydrants are older Eddy -Iowa and Ludlow brand hydrants installed at various locations throughout the
Village. There are about 130 of these discontinued hydrants installed within the Village's system. Staff proposes to
replace the remainder of these hydrants as part of a multi-year phased program. This year (2020) is the fourth year
of this program. Last year, Public Works crews replaced 26 fire hydrants.
Staff prepared a bid document for the acquisition of 25 new fire hydrants with auxiliary valves, hydrant extensions,
hydrant breakaway kits, Hymax Couplings and other associated parts. A copy of the bid specifications is enclosed.
Hydrant extensions are used to raise a hydrant in order to place the hydrant ports at a proper working distance from
grade for firefighters. Hydrant breakaway kits are safety flanges that are used to repair hydrants that have been hit
by vehicles or otherwise knocked off their piping. Hymax couplings are used to connect two pieces of water main
together.
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A bid notice was published on the Village's website utilizing the Demandstar bidding service. Three (3) firms were
sent a bid package. Bids were received on January 20, 2020, opened, and read aloud as required.
Two (2) firms responded with the following bids:
Vendor
Total Cost
Ziebell Water Products, Elk Grove Village, IL
$87,417.05
Core & Main, Carol Stream, IL
$91,320.00
All bids were checked to insure bidders submitted properly completed bid forms and appropriately signed bid
documents. All bidders have satisfied bid specifications and submitted complete bids. The lowest cost bid was
submitted by Ziebell Water Products, Elk Grove Village, Illinois (Ziebell). A copy of Ziebell's bid submittal is enclosed.
An image of the fire hydrant deliverable is attached. All hydrants will be coated yellow.
The Village has procured waterworks equipment from Ziebell in the past including fire hydrants, valves, water main,
valve vault frames with covers, water meter spreads, and water service line appurtenances. All of their products have
been of acceptable quality and delivered in a timely manner. Staff is confident Ziebell can successfully fulfill this
proposed contract.
Alternatives
1. Accept lowest bid for the purchase of 25 new fire hydrants with appurtenances.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends accepting the lowest cost, responsive bid for the purchase of 25 new fire hydrants and
appurtenances as submitted by Ziebell Water Products of Elk Grove Village, Illinois in an amount not to exceed
$87,417.05.
:..
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Accept the monthly financial report for December 2019.
Motion by Paul Hoefert, second by Michael Zadel.
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Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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