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Home My WebLink About04/07/2020 WatchGuard Mobile Video Recording System4/14/2020 BoardDocs® Pro Agenda Item Details Meeting Apr 07, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 6. CONSENT AGENDA Subject 6.4 Motion to approve the purchase of WatchGuard Mobile Video Recording System in an amount not to exceed $186,890.00 Access Public Type Action (Consent) Preferred Date Apr 07, 2020 Absolute Date Apr 07, 2020 Fiscal Impact Yes Dollar Amount 186,890.00 Budgeted Yes Budget Source 020.60.90.00.1.707.665.056 - Mobile Video Recording Community Investment Account Recommended Action Accept the proposal from WatchGuard to purchase a Mobile Video Recording System at a cost not to exceed $186,890.00. Public Content Information The Police Department is requesting to purchase a new in -car Mobile Video Recording System (MVR) from WatchGuard for our patrol vehicles. The Police Department has used MVR systems in the patrol vehicles since 2006, and they are a fundamental component to department operations. The primary purpose of the MVR system is to record all traffic stops, especially stops involving hazardous moving violations, arrests, and other high-risk situations. In 2013, the department purchased the Panasonic Arbitrator MVR System currently in use. This system is quickly approaching its end of useful life, as the video quality has greatly diminished, making it difficult to clearly view videos and compromising the evidentiary value of video evidence. As a result, the purchase of a new MVR system was planned and budgeted in the Community Investment Program (CIP) to be completed in 2020. The MVR system serves several distinct roles for the Police Department. First, the recordings have an evidentiary purpose with the court system to support officers' observations and actions in the field. These videos have become a necessity in the successful prosecution of intoxicated motorists. Second, the recordings serve as a training tool for officers to review citizen encounters and officer safety tactics. Lastly, the recordings may be used for management purposes where supervisors can substantiate or unfound citizen complaints regarding an officer's demeanor, activities, or actions. Currently, all the front-line patrol vehicles (25 vehicles) are equipped with the dash -mounted Panasonic Arbitrator MVR System that have been in place for 7 years. The lifespan of a MVR system is generally between 5-10 years, as these video systems operate in a 24/7 environment, in moving patrol vehicles, and in all the various weather climates of our region. In the last year, the Department has seen a dramatic reduction in the video quality of our MVR recordings where many of the videos have become extremely grainy and difficult to see detailed images. This system operates in a digital format and provides a wireless upload to a physical server at the Village Hall through wireless access points at the Police Department. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 4/14/2020 BoardDocs® Pro In researching new MVR systems, staff saw demonstrations of the following three MVR systems commonly used in the law enforcement community: Axon, Panasonic, and WatchGuard. After reviewing each of these systems, staff determined the WatchGuard System provided the most clear, panoramic video recordings observed in an easy-to-use system that would best meet the operational needs of the Police Department. The WatchGuard system provides a cloud -based system that wirelessly uploads to a temporary server at the Police Department, where the data is encrypted and transmitted to the cloud. The WatchGuard System is also available at Illinois State Bid Pricing (Contract # PSD40118250). Staff received a detailed quote from WatchGuard for $186,890.00. The quote provides everything that will be required from WatchGuard to make the system operational in a cloud -based storage environment, including 25 camera systems that will capture a panoramic view from the front of the squads, a rear facing prisoner camera, 72 microphones and chargers (one for every patrol officer, supervisor and replacement spares for maintenance issues), an upload server, a 5 -year warranty, training for Department members, and 1 -year of software support and cloud - based data storage ($17,375.00 annually). This secure cloud -based system meets the Police Department's CJIS requirements and eliminates the need for the Department to maintain the video data in larger servers on premise. Based on the ease of use, the excellent panoramic video recording, and WatchGuard's secure cloud -based system, the WatchGuard MVR System stood out as the best choice for the Mount Prospect Police Department. Additionally, when comparing pricing, the WatchGuard pricing was superior to Axon's ($431,400) and Panasonic's ($315,019) cloud - based options. With the State -Bid pricing, the WatchGuard System equipped as needed is available for $186,890.00. Removal of the old system and installation cost for each new system will be an additional $425 per unit through the department's current squad car installation company. An added benefit to the WatchGuard System is that their system can interface with their Body Camera System should the Village choose to implement a body camera program in the future. Alternatives 1. Accept the proposal from WatchGuard to purchase a Mobile Video Recording System at a cost not to exceed $186,890.00. 2. Action at discretion of Village Board. Staff Recommendation Based on the reasons outlined above, staff recommends the Village Board to approve the purchase of the WatchGuard MVR System from the State Contract (Contract # PSD40118250) at a cost not to exceed $186,890.00. Funds are available for this purchase from the Mobile Video Recording System CIP account # 020.60.90.00.1.707.665.056. WatchGuard Quote.pdf (112 KB) Panasonic MVR Quote.pdf (50 KB) WatchGurad MVR Agreement for ELC.pdf (211 KB) Axon MVR Quote.pdf (599 KB) Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2