HomeMy WebLinkAbout03/17/2020 Suburban Purchasing Cooperative joint bid results for one (1) new Ford F-450 4x2 concrete/basin Truck4/14/2020 BoardDocs® Pro
Agenda Item Details
Meeting Mar 17, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject 5.10 Motion to accept Suburban Purchasing Cooperative joint bid results for one (1) new
Ford F-450 4x2 concrete/basin Truck in an amount not to exceed $78,192.
Access Public
Type Action (Consent)
Preferred Date Mar 17, 2020
Absolute Date Mar 17, 2020
Fiscal Impact Yes
Dollar Amount 78,192.00
Budgeted Yes
Budget Source Vehicle Maintenance Replacement Fund
Recommended Action Accept the Suburban Purchasing Cooperative (SPC) bid results and authorize the purchase
of one (1) new 2020 Ford F-450, Pickup from Currie Motors, of Frankfort, Illinois at a cost
not to exceed $78,192.
Public Content
Information
In the current budget, there are funds available to replace concrete/basin truck 2735. This truck is a 2003 Ford F-350
chassis with flatbed body, crane and storage boxes. It is utilized by Public Works Department maintenance crews to
carry catch basin and concrete repair materials. It has special compartments for sand, cement, lime, and water
storage as well as compartments for repair and finishing tools. It also has a small crane that is used to handle the
catch basin spacer rings, manhole frames, and covers. The special configuration of this vehicle helps Public Works
maintain catch basins and concrete work in a safe and efficient manner.
Replacement Policy
This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a point -
based criterion that includes four (4) major factors: Age, mileage, repair & maintenance (R&M) cost, and condition of
the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that
the vehicle should be replaced.
This vehicle scored fourteen (14) points indicating that it should be replaced. The vehicle condition evaluation
form and summary report for this vehicle are attached. Additionally, the life cycle cost analysis for this vehicle is also
enclosed.
Recently, Mercury Associates, Inc., a nationally recognized fleet management consultant, performed optimal vehicle
replacement cycle analyses for several of our fleet asset classes including one (1) ton pickup trucks. The result of
their analysis indicated the optimal replacement cycle for our one (1) ton pickup trucks is at year 14. Mercury further
recommended replacing these types of vehicles after ten (10) years due to increased complexity and improved fuel
efficiency offered by newer models.
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Other Factors
If the service life is extended, this vehicle will require $17,000 worth of repair work. These costs are delineated on the
attached vehicle evaluation form. The current book value for this vehicle is $8,000. In addition, this vehicle has
exceeded the revised (extended) life cycle by three (3) years.
The Village is a member of the Northwest Municipal Conference (NWMC), which makes a one (1) ton, Ford F-450
available as a replacement vehicle through its Suburban Purchasing Cooperative (SPC) 2020 Joint Purchasing Pickup
Contract #181. This contract is publicly bid and satisfies the requirements of the Village of Mount Prospect Purchasing
Policy.
Delivery of the new vehicle is expected within 210 days of the purchase order. Much of this lead time is needed to
configure the F-450 chassis with specified basin/concrete maintenance equipment, flatbed, crane and compartments.
The vehicle being replaced will be sold through the GovDeals.com internet auction.
Alternatives
1. Accept the Suburban Purchasing Cooperative (SPC) bid results and authorize the purchase of one (1) new 2020
Ford F-450 pickup from Currie Motors, of Frankfort, Illinois ast a cost not to exceed $78,192.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the Suburban Purchasing Cooperative (SPC) bid results and authorize
the purchase of one (1) new 2020 Ford F-450XL, 2 -wheel drive with upfitting from Currie Motors, of Frankfort, Illinois
at a cost not to exceed $78,192.00.
2735 Life Cycle Cost Worksheet-C.pdf (13 KB) 2735 A -B Eval Forms-l.pdf (22 KB)
Old 2735 Exh D.jpg (129 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Approve the List of Bills - February 26, 2020 - March 10, 2020 - $5,008,266.13
Motion by Michael Zadel, second by William Grossi.
Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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