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Agenda Item Details
Meeting Mar 17, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject 5.11 Motion to accept bid for parkway restoration in an amount not to exceed $79,150.
Access Public
Type Action (Consent)
Preferred Date Mar 17, 2020
Absolute Date Mar 17, 2020
Fiscal Impact Yes
Dollar Amount 79,150.00
Budgeted Yes
Budget Source General Fund
Recommended Action Accept the lowest cost, responsive bid for the 2020 and 2021 parkway restoration contract
in an amount not to exceed $79,150 in 2020. Expenditures in 2021 will be limited to the
amount authorized for this purpose in the annual budget. Staff also recommends that the
Village Board authorize a one (1) year contract extension (2022) if performance is
satisfactory and the contractor agrees to hold pricing.
Public Content
Information
Sealed bids for parkway restoration were opened on March 4, 2020. This proposed contract provides sodding of
parkways following excavations by Public Works crews. The bid documents requested prices that include removal of
backfill, rototilling, installation of topsoil and placement of sod. The proposed contract term is for calendar years
2020 and 2021. Additionally, the specifications include an option to extend the contract for a third year (2022), at the
same bid prices as 2021, if both the contractor and the Village agree.
Eleven (11) bids were distributed, and the bid was placed on the online bid service Demandstar. Four (4) bids were
received. Bid results were as follows:
Bidder
2020 Cost
2021 Cost
Total Cost
Alvarez Landscaping, Inc.
$79,150.00
$79,150.00
$158,300.00
Barrington, IL
Fleck's Landscaping, Inc.
$97,500.00
$97,500.00
$195,000.00
Wheeling, IL
The Langton Group, Inc.
$115,000.00
$118,450.00
$233,450.00
Woodstock, IL
American Landscaping Inc.
1 $160,000.00
1 $165,000.00
1 $325,000.00
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The apparent low responsive bidder is Alvarez Landscaping, Inc. of Barrington, Illinois (Alvarez). Alvarez has not
performed this type of work for the Village in the past. However, as required as part of the bid submittal, references
were provided. Alvarez has completed similar contracts for the City of Chicago, Illinois Department of Transportation
(IDOT) and O'Hare Airport. All references were contacted and indicated that Alvarez had completed projects with
satisfactory results.
Alternatives
1. Accept lowest cost, responsive bid for parkway restoration.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest, cost responsive bid submitted by Alvarez Landscaping,
Inc. of Barrington, Illinois for the 2020 and 2021 parkway restoration contract in an amount not to exceed $79,150 in
2020. Expenditures in 2021 will be limited to the amount authorized for this purpose in the annual budget. Staff also
recommends that the Village Board authorize a one (1) year contract extension (2022) if performance is satisfactory
and the contractor agrees to hold pricing.
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Approve the List of Bills - February 26, 2020 - March 10, 2020 - $5,008,266.13
Motion by Michael Zadel, second by William Grossi.
Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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