HomeMy WebLinkAbout03/17/2020 Hollander International Storage & Moving Co. of Elk Grove Village for the relocation of the Police and Fire Headquarters4/14/2020 BoardDocs® Pro
Agenda Item Details
Meeting Mar 17, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject 5.13 Motion to accept proposal from Hollander International Storage & Moving Co. of Elk
Grove Village for the relocation of the Police and Fire Headquarters in an amount not to
exceed $30,215.00.
Access Public
Type Action (Consent)
Preferred Date Mar 17, 2020
Absolute Date Mar 17, 2020
Fiscal Impact Yes
Dollar Amount 30,215.00
Budgeted Yes
Budget Source Police and Fire Headquarters Construction Account
Recommended Action Accept proposal from Hollander International Storage & Moving Co. of Elk Grove Village for
the relocation of the Police and Fire Headquarters in an amount not to exceed $30,215.00.
Public Content
Information
One of the final stages of the New Police and Fire Headquarters projects is to relocate the existing staff, files,
cabinets, shelves, and reused equipment to the new sites located at 111 E. Rand Road and 911 E. Kensington Road.
While Public Works will be relied upon to relocate any delicate equipment, a professional moving company is the most
efficient choice to relocate the stations in a single day for each Department to minimize the disruption to such critical
public services. In order to do so, Staff prepared a detailed request for proposals outlining the expectations of items
to be relocated by an outside firm. As a reminder, the Fire Administration furniture is scheduled to be relocated
separately by the new furniture installers and is not included in this scope of work. Very little of the actual furniture
for the Police will be relocated due to its much older age in comparison to Fire.
A group walk through was held where Staff from each department led the firms through each area of the existing
buildings detailing items to be relocated. All questions were answered in writing by Staff, but were extremely limited
in nature due to the extensive walk through detail.
Four firms provided pricing for the relocation of the two Departments. All four respondents were more than qualified
for such a project with Hollander Storage & Moving Co. of Elk Grove Village being the lowest at $30,215.00. The other
bidders provided pricing ranging from $30,330 to $44,274.00. As the two lowest bidders were so close in pricing,
Staff walked them both through the building again just to be sure they were comfortable with their pricing. Both
honored their pricing, which left Hollander as the low qualified price. Price were as follows:
Table 1: Cost Proposals
FirmTotal Cost
H.o.lla.n.d.e.r...International
...........................................................................................................................................................3.0, 2.1.5...0.0
Von Sydow's $30,330.00
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IMidwest Moving $34,713.00
Hasset Moving $44,274.48
Hollander has a long history of relocation services dating back more than 130 years. They have completed a number
of large commercial relocations, including a police station, and most recently the relocation of Elk Grove Village's
Public Works facility. Hollander has indicated they can accommodate the Village's expected moving dates of the
second week of April for Fire and third week of May for Police. They are prepared to deliver the 440 required empty
crates to the Fire Department upon approval of this contract by the Village Board in order to facilitate the early office
break down required for the furniture relocation. Then in May, 1,000 crates will be delivered to the Police Department
in order to accommodate their move. Staff is more than satisfied with the response from Hollander International and
the pricing provided fits within the overall budget for each project.
As for the breakdown of cost allocation to each project, the Fire Department construction budget would be charged for
$13,142.00 and the Police Department construction budget $17,073.00. This cost was planned for in the overall
Furniture, Fixtures, and Equipment budget.
Alternatives
1. Accept Hollander International Storage & Moving Co proposal to relocate reusable office equipment to the new
Police and Fire Headquarters.
2. Action at discretion of Village Board.
Staff Recommendation
Staff respectfully recommends Village Board accept the proposal from Hollander International Storage & Moving Co. of
Elk Grove Village for the relocation of the Police and Fire Headquarters in the not to exceed amount of $30,215.00
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Approve the List of Bills - February 26, 2020 - March 10, 2020 - $5,008,266.13
Motion by Michael Zadel, second by William Grossi.
Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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