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Home My WebLink About03/17/2020 Sewer lining4/14/2020 BoardDocs® Pro Agenda Item Details Meeting Mar 17, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.1 Motion to accept joint purchasing bid results for sewer lining in an amount not to exceed $1,300,000. Access Public Type Action Preferred Date Mar 17, 2020 Absolute Date Mar 17, 2020 Fiscal Impact Yes Dollar Amount 1,300,000.00 Budgeted Yes Budget Source Water and Sewer Fund Recommended Action Award a two (2) year contract for cured -in-place sewer lining to the lowest cost bidder, Hoerr Construction, Inc, in an amount not to exceed $1,300,000.00 in 2020. Expenditures in 2020 will be at the contract rates, but limited to funds appropriated in the 2020 budget. Public Content Information In the current budget, staff requested funds for continuing combined and separate sanitary sewer system repairs. These combined and separate sewer repairs were identified during the Combined Sewer System Evaluation Study (CSSES) completed in 2015 and in staff pipeline condition assessment efforts using closed-circuit television camera inspections. A copy of the report is attached. Much of this work entails rehabilitating existing sewer main segments by inserting a cured -in-place (CIPP) liner inside a host pipe segment. This method is more cost effective than open -cut excavation and far less disruptive. The Village has successfully utilized this process since the late 1970s. The scope of work in this year's project includes 130 pipe segments totaling 25,000 lineal feet of combined and separate sanitary sewer rated 4 and 3. The 2015 CSSES established a rating system that categorizes the condition of pipe segments. This system has been applied to separate sanitary sewer pipe segments as well. In general, pipes in the worst observed condition were rated category 5; pipes in the best shape were rated category 1. The Village has pursued a rehabilitation strategy designed to correct the worst pipe segments first. After this year's projects, all category 4 pipes will all have been rehabilitated. All category 5 pipe segments were completed in 2018. The pipe diameter for this year's project ranges in size from 8" to 21". In total, the proposed project includes the remaining 9,766 lineal feet of combined sewer rated as category 4. In addition, proposed 2020 work will correct 10,616 lineal feet of category 3 combined sewers. This work represents approximately 25% of the sewers rated category 3. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/3 4/14/2020 BoardDocs® Pro This project also includes an additional 4,618 lineal feet of separate sanitary sewer to be lined. These pipes were all rated as category 4 following the condition assessment by Public Works Staff following closed-circuit television camera inspection. The CIPP contract being considered this year is a joint bid through the Municipal Partnering Initiative (MPI). MPI is a collective of Cook County, Lake County and DuPage County municipalities that have leveraged bulk purchasing and workload sharing to reduce the cost of many municipal services including sewer lining. The bid is similarly structured to the MPI bid that the Village administered in 2018 and 2019. The 2020 bid represents another two (2) year contract, which results in more favorable pricing. The Village of Mount Prospect is the lead agency for the 2020 sewer lining bid. As the lead agency the Village administers the bid on behalf of additional participating agencies including Glencoe, Glenview and Winnetka. The total quantity sewer lining included in the bid is approximately 36,982 lineal feet. Mount Prospect's portion of the contract comprises approximately 59% of the total bid quantity (linear feet of sewer lining). Payment for work performed under this contract is made directly to the contractor. No liability is established between the Village of Mount Prospect and the other participating agencies. A Notice to bidders was posted on the online bid service Demandstar. Sealed bids were received on March 2, 2020. Four (4) contractors submitted bids for this project. The Village's portion of the bid ranged from a low of $841,249.40 by Hoerr Construction, Inc. to a high of $1,129,021.00 Submitted by Benchmark Construction. The engineer's estimate for the project was $1,300,000.00. All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. All bids were checked for their accuracy. All bidders correctly signed their bids, bid bonds and acknowledged the three (3) addendum. Copies of the addendums are attached. Hoerr Construction successfully completed the Village's CIPP project in 2016, 2017, 2018 and 2019. Hoerr performed exceptionally with no issues. In addition, Hoerr Construction has completed over 2.9 million feet of CIPP liner since the company's founding in 1994. All reference checks indicate the firm has consistently performed work of this scale and scope with acceptable results. Hoerr's bid submittal is attached. Based on the bid review; Hoerr Construction Inc. of Goodfield, Illinois is a responsible bidder and meets all bid qualifications and requirements. The engineer's estimate for the 2020 project is $1,300,000 and the bid from Hoerr at $841,249.40 is below the estimate. Comparing current 2020 prices against the lineal foot costs from the Village's last CIPP project award in 2018 reveals an average decrease of 7.1%. In a typical year, we would expect in the range of 8-10% increase over the previous year's bid. Post bid -opening discussions with Hoerr indicate low prices are attributed to low material prices, the multi-year term of the contract, and the large scope of the project. The 2020 budget allocation or this project is $1,300,000. Staff recommends that the contract be awarded in an amount up to the available budget to facilitate the lining of additional sewer segments and allow for contingencies in the contract quantities. The bid is based on estimated quantities and does allow for an increase or decrease in the estimated quantities. Staff has contacted Hoerr Construction to request an increase in quantities bringing the total base bid to $1,300,000.00. Hoerr Construction has indicated that they approve of the increased quantities. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/3 2020 2020 2021 2021 Bidder Overall Total Mount Prospect Overall Total Mount Prospect Portion Portion Hoerr Construction, Goodfield , IL $1,472,819.60 $841,249.40 $1,608,536.50 $918,869.00 Visu-sewer of Illinois, $1,516,458.03 $858,676.25 1 $693303.25 $960,691.75 Bridgeview, IL Insituform Technologies 1,550,669.72 $$893,793.64 $1,618,458.94 $925,610.54 Chesterfiled, MO Benchmark Construction $1,958,798.54 $1, 129,021 $2,154,678.54 $1,241,923 Co., Bartlett, IL Hoerr Construction successfully completed the Village's CIPP project in 2016, 2017, 2018 and 2019. Hoerr performed exceptionally with no issues. In addition, Hoerr Construction has completed over 2.9 million feet of CIPP liner since the company's founding in 1994. All reference checks indicate the firm has consistently performed work of this scale and scope with acceptable results. Hoerr's bid submittal is attached. Based on the bid review; Hoerr Construction Inc. of Goodfield, Illinois is a responsible bidder and meets all bid qualifications and requirements. The engineer's estimate for the 2020 project is $1,300,000 and the bid from Hoerr at $841,249.40 is below the estimate. Comparing current 2020 prices against the lineal foot costs from the Village's last CIPP project award in 2018 reveals an average decrease of 7.1%. In a typical year, we would expect in the range of 8-10% increase over the previous year's bid. Post bid -opening discussions with Hoerr indicate low prices are attributed to low material prices, the multi-year term of the contract, and the large scope of the project. The 2020 budget allocation or this project is $1,300,000. Staff recommends that the contract be awarded in an amount up to the available budget to facilitate the lining of additional sewer segments and allow for contingencies in the contract quantities. The bid is based on estimated quantities and does allow for an increase or decrease in the estimated quantities. Staff has contacted Hoerr Construction to request an increase in quantities bringing the total base bid to $1,300,000.00. Hoerr Construction has indicated that they approve of the increased quantities. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/3 4/14/2020 BoardDocs® Pro The quantities previously discussed in the "Information" section of this transmittal reflect a $1,300,000 award. Alternatives 1. Accept Municipal Partnering Initiative Joint Bid Results for Cured -In -Place Sewer Lining. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends accepting the results from the Municipal Partnering Initiative Joint bid for Cured -In -Place Sewer Lining and award a two (2) year contract to Hoerr Construction, Inc. of Goodfield, Illinois in an amount not to exceed $1,300,000 in 2020. Sufficient funds exist in the current 2020 budget for this project. Expenditures in 2021 will be at the contract rates, but limited to funds appropriated in 2021 budget. ADDENDUM 1—Sanitary Storm Sewer Lining.pdf (106 KB) Project Map.pdf (238 KB) VOMP Sewers already CIPRpdf (123 KB) Administrative Content Executive Content Motion & Voting Award a two (2) year contract for cured -in-place sewer lining to the lowest cost bidder, Hoerr Construction, Inc, in an amount not to exceed $1,300,000.00 in 2020. Expenditures in 2020 will be at the contract rates, but limited to funds appropriated in the 2020 budget. Motion by Michael Zadel, second by Richard Rogers. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/3